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Sr. Executive Assistant, Global (remote)

Job Title

Sr. Executive Assistant, Global (remote)

Job ID

27677106

Work Remote

Yes

Location

Remote

Other Location

Description

Sr. Executive Assistant, Global (remote)

Headquartered in Johnson City, TN, LabConnect is a leading provider of central laboratory support services with integrated and customizable services that support clinical development needs. We are excited to begin a search for a Sr. Executive Assistant to support our CEO and other senior executives. As the Sr. Executive Assistant, you will provide wide range of high-level and administrative support and coordination of activities for the CEO and other senior level leaders; including calendar management, meeting coordination, agenda and meeting minute management, action item and/or issue monitoring and tracking for team or project accountability, program and/or project support, handling confidential materials, non-routine information and general administration matters, word processing, excel and database management, proofreading, file and e-file management, and other administrative task management. We are an energetic, hard-working, fun executive team you will be the glue that keeps us on track for meetings and essential tasks. In addition to your team-oriented style, you will bring along:

• Associates or Bachelor’s degree in Business or related field preferred; or a combination of education and work-related experience.
• 3-5 years’ executive assistant or office administration experience, preferably in a fast-paced, global, hybrid working environment.
• Exceptional organizational and multi-tasking skills, with the ability to prioritize tasks.
• Advanced experience in Microsoft Office applications, specifically Outlook, Word, Excel, PowerPoint, and willingness to learn and apply new technologies and skills, including virtual platforms.
• Detail oriented as a core strength.
• Ability to think on your feet and problem solve in a calm and effective manner.
• High level of interpersonal skills to handle sensitive and confidential situations.
• Position continually requires demonstrated poise, tact, diplomacy, and judgment.
• Excellent writing skills and telephone etiquette.
• Professional, friendly, enthusiastic attitude.

We provide a compensation and benefits program that offers unique choices and flexibility for you and your family.

EOE

Executive Assistant

Operations · Washington, District of Columbia

American Bird Conservancy

Executive Assistant

Position Summary:

Title: Executive Assistant

Supervisor: President

Location: Remote

Department

Operations

Employment Type

Full-Time

Minimum Experience

Experienced

This position provides high-quality administrative support and coordination for the President.

The inidual will report to the President, with a dotted line reporting structure to the Chief Financial & Operations Officer, and will partner across the organization at all levels to help leadership ensure a collaborative and efficient workplace. The successful candidate is an organized and patient trendsetter, with an entrepreneurial mindset and understanding of the nuances between influence and empathy.

Responsibilities:

• Manage the President’s calendar including scheduling and cancelling appointments, and coordinating internal and external meetings and logistics
• Manage the President’s inbox to ensure timely tracking of projects and responses to internal and external needs
• Comprehensive meeting support including drafting agendas, producing materials, coordinating resources, record keeping, taking minutes, and tracking action items per project
• Respond to internal and external requests by gathering and providing information and referring non-routine requests to the appropriate staff
• Serve as Secretary of the Board
• Research, prioritize, and follow up on incoming messages and issues: prioritize important messages for President response and determine appropriate course of action, referral, or response for others
• Support the President with the use of platforms and tools including MS Office suite, Zoom, and Slack
• Anticipate needs and execute
• Assist with coordinating travel for the President. This includes setting up appointments with external partners and addressing all logistical details, including detailed travel itineraries.

Position Requirements:

• 5+ years prior experience providing C-level executive support to the nonprofit sector
• Fluency with MS Office suite (incl. PowerPoint), Zoom, Slack, and other communications channels for remote work
• Ability to handle confidential information with discretion
• Ability to work either independently or within a team, and the judgment to know when to do which one
• Ability to anticipate needs, resourcefulness and responsiveness are essential
• Excellent interpersonal, political navigation, and relationship-building skills
• Comfortable with ambiguous and evolving projects
• Ability to travel domestically as needed
• Must be authorized to work in the US or have Permanent Resident Card
• Background screening required

Benefits:

• Benefits include medical, medical flex, and 403(b) plan.
• Paid vacation days (15), holidays (10+), and sick leave.

At American Bird Conservancy, we believe that a ersity of backgrounds, perspectives, and skills makes us more effective. We are committed to creating a respectful and inclusive work environment for all of our employees.

As an equal opportunity employer, ABC is committed to ensuring that employees and applicants for employment have equal opportunities regardless of race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, or any other factor unrelated to the requirements of the position.

Position Title: Executive Administrator, Chief of Programs

Reports To: Head of Administration

Type: Full-time position

Location: Remote; flexible within the U.S.

ABOUT CATF

Clean Air Task Force (CATF) is a nonprofit organization working to safeguard against the worst impacts of climate change by catalyzing the rapid global development and deployment of low-carbon energy and other climate-protecting technologies. This is accomplished through research and analysis, public advocacy leadership, and partnership with the private sector. CATF is highly respected for its deep expertise and research on energy and industrial systems and potential strategies, technologies, and policies that can radically shrink their impact on the planet’s atmosphere. Our team of 100+ experts and advocates (and global network of subject matter experts and civil society partners) put this research and knowledge into action by designing and enacting public policies that drive toward zero emissions. We also support policies and work directly with private industry to innovate in technology to make the path to zero emissions swift and affordable. CATF is headquartered in Boston, and has offices in Washington D.C. and Brussels with staff working virtually around world.

ROLE

CATF’s Administrative Team is responsible for providing a wide range of administrative support services to our rapidly growing global organization including but not limited to travel arrangements, expense reports, heavy calendar management, prioritizing communications, meeting logistics, participating in meetings, notes and minutes, and ad hoc projects as they arise. CATF is hiring a seasoned Executive Administrator – Chief of Programs to provide excellence in administrative support in a fast-cadence, virtually collaborative environment for CATF’s Programs Team.

Key Functions and Responsibilities:

• Oversight and management of complex scheduling working effectively across all time zones for coordination of extensive travel and meetings logistics
• Manage high volume of communications across multiple channels
• Coordinate development of talking points, presentations, and other materials for the Chief of Programs, working closely with CATF’s advocacy, communications, policy, science, and technology experts to proactively manage projects for the Chief of Programs. Assist with coordination of meetings, video, audio, location, venue, and other logistics, develop and post agendas, gather and synthesize materials, take notes, and record action items
• Communicate responsively and clearly with a wide range of partners, including members of the program teams, partner organizations, and consultants
• Collaborate as a member of CATF’s administrative team on various administrative projects and special coverage needs

Skills/Qualifications:

• Bachelor’s degree plus 10 (ten) years of relevant experience required; 12 (twelve) years of relevant experience may be substituted for degree
• Passion for CATF’s mission; experience in climate, environmental advocacy, and/or politics a plus
• Demonstrated experience working with highly confidential, complex information in a global capacity for executive teams
• Innate ability to streamline, synthesize, prioritize, and communicate ever-changing priorities
• Consistent follow-through, deeply organized, and committed to high-quality work outcomes
• Exceptional time management skills and attention to detail
• Ability to exercise discretion and independent judgement and successfully work in a remote setting
• Excellent written and oral communications, high emotional intelligence, and strong interpersonal skills
• Strong written and verbal command of English required, other languages a plus
• Flexibility to work across time zones; knowledge and experience with international travel requirements, global geography, and an ability to travel occasionally
• Advanced technical proficiency required working with Salesforce / CRM and Microsoft Office Suite, including SharePoint and Teams; Concur experience preferred
• Comfortable working within a helix organizational structure

Compensation and Location:

This is a full-time, remote position located within the U.S. CATF offers an excellent benefits package and a competitive salary that is commensurate with experience.

Executive Assistant

People Ops

Remote Job

Job description

Graphite is a boutique digital marketing firm that builds scalable growth engines for consumer technology companies such as Ticketmaster, MasterClass, BetterUp, and Honey. We specialize in search engine optimization (SEO), content strategy, mobile app growth, and conversion optimization. We are a fully distributed team that is dedicated to creating an environment where you do the best work of your career. With headquarters in San Francisco and team members across North America, Latin America, Europe, and Asia, we are ready to welcome our next team member!

We’re looking for an Executive Assistant to join our team. You will be responsible for managing and supporting the execution of personal and professional projects for the Operations Team. This role will work across multiple departments.

This is a fully remote job opportunity.

What you’ll do

• Work closely with the CEO and Executive Assistant to execute personal and professional projects for the CEO and Operations Team
• Assist with accounting functions and expense reconciliation
• Assist and lead HR support functions, as needed
• Back-up Executive Assistant, as needed
• Help with planning corporate events and travel

Job requirements

• Demonstrated ability (and desire!) to lead with the resourcefulness and energy of a start-up employee with a high-degree of administrative skills.
• Be detail-oriented, proactive, motivated and have excellent written and verbal communication skills.
• Thrives in a fast-paced environment, juggling multiple projects and deadlines.
• Fluent in both Spanish and English

How we’ll help:

Graphite’s mission is to create an environment where you build the best work of your career. In order to facilitate this, we provide:

Process As Needed – We view the process as a way to empower better work, not as a series of dogmatic rules. We develop the best internal processes the same way we develop products – through iteration, measurement, and continuous improvement.

Autonomy – We trust you to be excellent at what you do. We will provide as much support as needed when needed, but no more. You will have autonomy and agency to drive projects forward, and own decisions and outcomes.

Flexible Work Environment – Everyone’s optimal work style is unique. We operate as a distributed team across North & Latin America and Asia. We optimize for productivity and performance, not time spent in an office. Help us build an optimal work environment that fits you as an inidual.

(*) Compensation – We want to work with the best people in the World and compensate accordingly.

(*) Vacation & Time Off – In order to be the best version of yourself, you need time to recharge. We offer flexible PTO. Take time when you need it.

(*) Benefits – We will ensure you have quality health care coverage and opportunities to further your education.

Graphite provides equal employment opportunities to all qualified iniduals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification.

Executive Assistant

NYC OR REMOTE

EXECUTIVE – EXECUTIVE

FULL-TIME

Olo is looking for an enthusiastic and resourceful inidual to assist our CRO, Diego Panama. We’re looking for a self-starter with excellent organizational skills, impressive follow-through, and the utmost attention to detail. If this sounds like you and you are excited about a role at a growing organization that is focused on on-demand solutions for the restaurant industry and beyond, then we want to talk to you!

This is a full-time position reporting to Olo’s Chief Revenue Officer.

What You’ll Do

• • Support the CRO by managing daily matters, both business and personal, including preparing and coordinating communications, complex calendar management, meeting logistics for appointments, travel arrangements, facilitating changes to daily events, tracking and helping guide completion of important deliverables, and following up on outstanding items by being a liaison for direct reports
  • Manage time/workflow by developing an understanding of tasks, issues, and priorities; bring urgent matters to attention
  • Aggregate, organize and track content such as meeting agendas, historical documents, and spreadsheets
  • Build relationships and gain trust and credibility with employees across all departments, levels, and locations
  • Work with all customer teams to manage executive client meetings, speaking, and other requests for Diego
  • Support field marketing team with coordination and logistic planning for all customer events
  • Ensure a positive first impression and reputation of Olo
  • Exercise discretion and judgment while handling confidential and proprietary matters
  • Coordinate and execute logistics of meetings and other teamwork
  • Prepare travel arrangements and submit expense reports
  • Be the coordinator for Customer team processes and schedules including quarterly all-hands, weekly leadership team meetings, and forecasting scheduling

What We’ll Expect From You

• • 10+ years experience working in a fast-paced environment – in a support function for a C-level executive
  • Excellent written and verbal communication skills and experience with Google Suite, Microsoft Office, and Diligent
  • The ability to think on your feet — creatively and collaboratively — amidst ambiguity and solve problems on the fly
  • A proactive nature — always thinking ahead and “seeing around corners”
  • Experience working with a variety of work styles and personalities and the ability to maintain approachability while pushing back and challenging
  • Interest in and excitement about the Restaurant Tech industry

About Olo

Olo is a leading on-demand commerce platform powering the restaurant industry’s digital transformation. Millions of orders per day run on Olo’s enterprise SaaS engine, enabling brands to maximize the convergence of digital and brick-and-mortar operations. The Olo platform provides the infrastructure to capture demand and manage consumer orders from every channel. With integrations to over 100 technology partners, Olo customers can build digital experiences with the largest and most flexible restaurant commerce ecosystem on the market. Over 500 restaurant brands use Olo to grow digital sales, maximize profitability, and preserve direct consumer relationships. Learn more at olo.com.

Olo’s headquarters is located on the 82nd floor of One World Trade Center. In addition to our NYC cohort, over 75% of our team works remotely across the U.S. We offer great benefits, such as 20 days of Paid Time Off, fully paid health, dental and vision care premiums, a 401k match, company equity, a generous parental leave plan, and perks like team events. Check out our culture map:

We encourage you to apply!

We value ersity. At Olo, we know a erse and inclusive team not only makes our products better, but our workplace better. Many groups are underrepresented across the tech sector and we are committed to doing our part to move the needle.

Executive Assistant

(100% REMOTE)

JOIN A GREAT PLACE TO WORK!

ROCKSTARS ONLY NEED APPLY!

Focus Insite is currently in search of the right person to join our GROWING team as a PART-TIME EXECUTIVE ASSISTANT who will be working directly with our CEO and possibly assist with members of the executive team.

We are looking for a highly organized, detail-oriented and friendly person with a strong PEOPLE SKILLS to join our company we can teach you the industry! We’ve

grown pretty rapidly, and what makes us special is how we operate and our plan to get there.

If you read our following core values and they resonate with you- you’re going to love working with us! Our core values are:

ATTITUDE – This is what you control every single day. We only want people who have a positive attitude (Google attitude by Charles Swindoll). RELATIONSHIPS – The key to our long term success as a company is developing rock solid relationships with our clients. COMMUNICATE – The majority of problems are caused by under communication. We OVER communicate with our clients and co-workers with proactive communication, rather than reactive communication. OWN IT – Accountability and responsibility. You don’t always have to make the right decision, but make a decision and make it right!

SO- IF YOU DON’T AGREE WITH OUR CORE VALUES- BEST YOU STOP RIGHT NOW AND NOT APPLY.

POSITION DETAILS

We are looking for a highly organized, detail-oriented and friendly person with strong PEOPLE SKILLS to join our company we can teach you the industry!

We are seeking an EXECUTIVE ASSISTANT who will be working directly with our CEO, and at times assisting various members of our executive team. 20 to 30 hours per week to start (typically about 4 to 6 hours a day – can be flexible) and looking for the following hours.

10 AM to 3 PM EST

We recruit and schedule quality candidates to participate in paid marketing research opportunities, such as focus groups and web studies.

However, what I really need is someone with the following:

• HIGHLY organized
• DETAIL oriented
• Anticipate- not just “react”
• If you’re the friend who organizes events, bachleorette parties, showers, the “mom” of the group- you’re my person!
• Interact with executive team and manage small projects
• Ability to book travel and hotels
• Need a “Ninja” who can book using airline points, etc
• Sense of humor- someone I would want to hang out with outside work
• Allow me to focus on selling and sales activity
• Running various reports
• Must be proficient in Google Docs, Google Sheets
• Ability to watch a tutorial and learn a software program (for example, Mailchimp, or monday.com)
• Maintain confidentiality
• GREAT sense of humor, cool, and someone who is fun to have a few drinks with
• Professional appearance and speaking voice
• To “zoom” on camera as necessary

QUALIFICATIONS AND SKILLS

• Must be comfortable using Google Sheets/Google Docs (Microsoft Office)
• Must be able to watch a tutorial on a software program and learn how to use it effectively (Tech Saavy- if you can operate and upload to social media- that probably works)
• Must be comfortable speaking on the phone.
• Must be detail-oriented, detail-oriented and detail-oriented (Did I mention Detail oriented?
• Able to work in a fast-paced environment and meet deadlines- and great with coworkers and people

JOB TYPE: PART-TIME

Recruiters have typically started and remain part- time. There are abilities to become full-time as an Assistant Project Manager/Project Manager Trainee, or you can remain part time.

WORK LOCATION: Fully Remote

BENEFITS

• Competitive compensation
• 401K plan
• High growth company and potential to be promoted quickly
• Fun company culture
• Health benefits and PTO are available for full-time Employees

We truly pride ourselves in what we have accomplished here at Focus Insite, but the truth is, we are just getting started.

BEFORE APPLYING MAKE SURE YOU:

• Thoroughly read our vivid vision
• Do homework on our company
• Be prepared to work hard

Salary Range: $22-24 per hour to start

Title: Executive Assistant

Location: United States – Remote

Udacity is on a mission to change lives, businesses and nations through radical talent transformation in digital technologies. We offer a unique and immersive online learning platform, powering corporate technical training in fields such as Artificial Intelligence, Machine Learning, Data Science, Autonomous Systems, Cloud Computing and more. Our rapidly growing global organization is revolutionizing how the enterprise market bridges the talent shortage and skills gaps during their digital transformation journey. Udacity is proud to be backed by respected investors like Andreessen Horowitz, Charles River Ventures, Bertelsmann and Drive Capital, among other leading VC firms, and provides a powerful and differentiated solution inside of a $32b total addressable market opportunity. Udacity has more than 100 enterprise customers including Airbus, Bertelsmann, BNP Paribas, Leidos, Mazda, and the United States Air Force.

PLEASE NOTE: This role will work PST (Pacific Standard Time) hours.

Udacity is seeking an Executive Assistant who has a natural passion for problem solving and excels in a dynamic and fast paced environment to support our CEO. This is a high impact role that requires strong organizational skills, ability to work autonomously and collaboratively, and the ability to successfully manage multiple projects and priorities. Our ideal Udacian has a bias for action, a roll-up-your-sleeves attitude, outstanding attention to detail, and can communicate complex information across all levels of the business.

In this role, you will:

• Manage complex calendars and schedules, book and arrange travel, including complex and detailed itineraries, complete expenses reports, etc.
• Help maximize the time of the CEO in alignment with his priorities, ensure schedule is followed and respected
• Communicate directly with key leaders, stakeholders both internal and external on behalf of the CEO
• Prepare and/or review key, and often confidential and/or time-sensitive, correspondence including presentation decks and materials
• Organize events and meetings from concept to execution
• Coordinate and plan all logistics related to Board of Director meetings
• Play a lead role with the Administrative Assistant group and mentor new members
• Be the voice for continuous improvement in approach and processes
• Build relationships and camaraderie among the team
• Influence without authority and serve as a role model
• Special projects, as assigned (which could include travel).

What we look for:

Skills and Abilities:

• Excellent organizational skills and ability to prioritize and multi-task to meet deadlines and drive outcomes in a fast-paced environment
• Strong customer service and responsiveness with exceptional attention to detail and bias for continuous improvement
• Professionalism and integrity, with the ability to handle confidential information with discretion
• Composure, good judgment, and the ability to find solutions
• Strong interpersonal skills and collaborative, with the ability to build relationships quickly and influence without authority across erse people (broadly defined)
• Excellent communication skills, both verbal and written
• Critical thinker with the ability to anticipate needs and proactively address challenges
• Adaptable and flexible, able to pivot quickly with the appropriate sense of urgency
• Ability to quickly learn new processes, tools, and technologies with a growth mindset

Years and Type of Experience:

• 8+ years administrative assistant experience supporting c-suite level executives
• Experience organizing meetings and events
• Strong proficiency in Google Suite
• Facile with modern technology (e.g., Zoom, video conferencing, in-room collaboration tools, etc.)
• Desirable, experience supporting a CEO and Board of Directors

Title: Administrative Support Specialist

Location: United States – Remote

Virta is the first company with a clinically-proven treatment to safely and sustainably reverse type-2 diabetes without the use of medications or surgery. Our innovations in nutritional biochemistry, data science and digital tools combined with our clinical expertise are shifting the diabetes treatment paradigm from management to reversal.

Our mission: reverse type 2 diabetes in 100 million people by 2025.

Virta is available to 100% of the U.S population, and we are expanding our capabilities to bring our groundbreaking online type 2 diabetes reversal treatment to even more patients.

We’re looking for a motivated inidual to join our Lab Support team at Virta. This person must have the ability to work independently and with teams. In this role, you will support critical business functions related to lab collection and transcription.

The Administrative Support Specialist will be part of our Patient Alliance team who works to support the manual functions necessary to facilitate lab collection and transcription, as well as eligibility checks and escalations. We’re looking for someone who is passionate about the patient experience and who is willing to jump in and make an impact. This inidual will assist Virta’s coach, provider, and enrollment teams to ensure applicants and patients are receiving resolutions for non-clinical issues which will help Virta transform more and more patient lives!

Note: this is a remote and part-time work opportunity.

Responsibilities

• Work with team members through ZenDesk and Salesforce queuing systems to review, upload and transcribe lab submissions, provide lab orders, escalate billing inquiries and various other requests.
• Help execute manual checks using existing processes and tools to ensure patients are eligible for treatment and resolve escalations
• Follow established processes while providing insights and feedback for improvements.
• Maintain team SLAs to support internal stakeholders, including transcriptions per hour, email solves per hour, speed to resolution for eligibility escalations, and passing Quality Assurance checks.
• Assist with tasks, as needed, to support the larger Patient Support and Virta teams.
• Facilitate applicant and patient communications while maintaining HIPAA compliance.

90 Day Plan

Within your first 90 days at Virta, we expect you will do the following:

• Understand the Virta patient journey
• Become familiar with the applications used to perform daily tasks
• Learn daily workflows related to lab transcription, eligibility checks, and collection initiatives
• Follow workflow escalation pathways
• Build relationships with the Support Operations team and other Virtans

Must-Haves

• Available to work between 20-30 hours per week and available to work over weekends as needed
• Strong and effective communication skills, with the ability to problem solve
• Experience and comfort using multiple digital tools and systems, with the ability to quickly learn new technologies
• High attention to detail in order to effectively solve tickets the first time around and accurately input data into Virta’s EHR platforms
• Ability to think critically and be data-driven in solving patient problems
• Operational experience, especially in a fast-growing, rapidly changing environment

Values-driven culture

Virta’s company values drive our culture, so you’ll do well if:

• You put people first and take care of yourself, your peers, and our patients equally
• You have a strong sense of ownership and take initiative while empowering others to do the same
• You prioritize positive impact over busy work
• You have no ego and understand that everyone has something to bring to the table regardless of experience
• You appreciate transparency and promote trust and empowerment through open access of information
• You are evidence-based and prioritize data and science over seniority or dogma
• You take risks and rapidly iterate

As part of your duties at Virta, you may come in contact with sensitive patient information that is governed by HIPAA. Throughout your career at Virta, you will be expected to follow Virta’s security and privacy procedures to ensure our patients’ information remains strictly confidential. Security and privacy training will be provided.

Administrative Assistant

We believe that when passionate people are able to spend less time struggling with technology, they can spend more time on what matterslike teaching kids, running businesses, keeping airports safe, and connecting disaster victims with relief. That’s the real power of simplicity. Cisco Meraki is the leader in cloud-managed IT, thanks to our creative, inclusive, adventurous team that is driven to simplify technology so the world can simply work.

You will provide support for two of our Engineering directors based in San Francisco and remotely in the US. Their calendar, travel, and expenses, along with management and oversight of special projects, as needed, will be your responsibility. To perform these tasks effectively, you will become familiar with our Meraki products, people, and cross-functional dynamics within the Engineering organization. This position requires the capacity to exercise good judgment and maintain a realistic balance among multiple priorities.

Using strong written and verbal communication, administrative, and organizational skills, you will be able to work independently on projects, from conception to completion, and excel under pressure at times to handle a wide variety of activities and confidential matters with discretion.

In return, we can offer the opportunity to take on increasing levels of support and gain a front seat view of a large, high-growth business. We provide an unparalleled working culture, a erse and supportive team and some of the most competitive benefits on the market!

YOU WILL:

• Complete a wide range of administrative tasks including managing extremely demanding calendars and completing expense reports
• Plan, coordinate, and ensure schedules are followed and appropriately prioritized
• Research, prioritize, and follow up on incoming issues and concerns including those of a confidential nature; determine appropriate course of action, referral, or response
• Plan and execute team training, and events, including related travel and expenses
• Take on special projects as needed

YOU HAVE:

• Minimum 2+ years experience in Administrative Assistant role or similar – start-up or technology company preferred
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal and relationship building skills
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, demonstrate the highest level of customer/client service and response
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Suite applications (Docs, Sheets, Slides)
• Bachelor’s degree preferred

YOU ARE:

• Communicative creative and hardworking
• Organized on top of everything
• Positive we bring solutions, not problems
• Passionate we all love what we do
• Professional – discreet and timely

At Cisco Meraki, we’re challenging the status quo with the power of ersity, inclusion, and collaboration. When we connect different perspectives, we can imagine new possibilities, inspire innovation, and release the full potential of our people. We’re building an employee experience that includes appreciation, belonging, growth, and purpose for everyone.

Cisco is an Affirmative Action and Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis. Cisco will consider for employment, on a case by case basis, qualified applicants with arrest and conviction records.

Cisco Covid-19 Vaccination Policy

The health and safety of Cisco’s employees, customers, and partners is a top priority. Our goal is to protect and mitigate the spread of COVID-19 infection for strong business resiliency during the pandemic. Therefore, Cisco may require new hires to be fully vaccinated against COVID-19 if the role requires business-related travel, meeting with customers/partners (including visiting third-party sites on behalf of Cisco), attending trade events, and Cisco office entry, unless otherwise prohibited by applicable law, and in countries where COVID-19 vaccination is legally required. The company will consider legally required accommodations/exceptions for medical, religious, and other reasons as per the requirements of the role and in accordance with applicable law. Additional information will be provided to candidates about the requirements and accommodation process at the offer time based on region.

Executive Assistant

• Remote
• Telecommuter – United States

Job Description

Symetra has an exciting opportunity to join our team as an Executive Assistant!

About the role

As an Executive Assistant, you will support EVPs, SVP/VPs, their direct reports, and department(s) by prioritizing and coordinating a multitude of administrative tasks. You will handle confidential information, edit, and proofread various department documents, create, and maintain filing systems, manage calendars, reconcile invoices, and create expense reports.

What you will do

• Schedule meetings for Executive(s), resolve meeting conflicts and communicate conflicts to attendees and schedule owners
  • Prioritize Executive’s needs and time
  • Schedule conference rooms, communicate with internal and external attendees, and coordinate equipment set up
  • Order catering for meetings as applicable
  • Support Executives travel arrangements via organization and booking
• Prepare meeting agendas and materials, take meeting minutes as needed
• Handle logistics for large department meetings, including scheduling and follow-up
• Support presentation preparation through research or editing
• Enter and/or extract data from various sources and summarize for reports and presentations
• Compose, edit, and proofread a variety of communications on behalf of the Executive – i.e., correspondence, reports, policies, forms, and other printed or electronic materials
  • Ensure that all communications support professional and respectful interactions
  • Provide high level professional communication to other employees on behalf of Executive
• Plan and coordinate company programs, events, and initiatives across multiple areas or departments, including team building events, offsites, and holiday parties
  • Coordinate gifts/purchasing, expense reporting and invoice reconciliation
  • Create and maintain organizational filing systems, department databases and/or custom information systems
  • Prioritize outgoing mail via mailroom or special delivery services
  • Order office supplies, maintain inventory of department equipment and supplies
  • Answer incoming calls and emails, take messages, prioritize, screen and route calls/emails
• Coordinate department project workloads and provide project management support to Executive and team

Why Work at Symetra

Here’s what some of our employees have to say about why they work at Symetra:

“Symetra is a great place if you are looking for the opportunity to contribute, to grow, to be seen and valued.” Vernell K. – Auditor

“If you want to work for a company that is always considering its employees while working towards sustainable growth this is that company. Within Symetra, there is always innovation, empowerment, and growth opportunities, all while providing us with a great work/life balance and incredible benefits for a very reasonable cost!” Cindy G. – Program Manager

What we offer you

Benefits and Perks

We don’t take a “one-size-fits-all” approach when it comes to our employees. Our programs are designed to make your life better both at work and at home.

• Flexible full-time or hybrid telecommuting arrangements
• Plan for your future with our 401(k) plan and take advantage of immediate vesting and company matching up to 6%
• Paid time away including vacation and sick time, flex days and ten paid holidays
• Give back to your community and double your impact through our company matching

Compensation

Hourly Range: $29.43-$49.03 plus eligibility for annual bonus program

Requirements

Your experience and skills

• High School Diploma required; college or equivalent work experience preferred
• 5 years of related administrative experience
• Operate with a high level of integrity and the ability to handle confidential information appropriately
• Detail oriented, self-motivated, able to multi-task and problem solve with minimal direction
• Strong customer service orientation
• Excellent communication and interpersonal skills specifically with high level Executives or Senior Leadership
• Good time management, capable of planning and prioritizing multiple tasks while meeting deadlines under pressure
• Proficient in the Microsoft Office Suite, especially PowerPoint

Administrative Assistant

Nationwide (remote)

Job Field:

Health & Safety / Environment

Job Type:

Contract – 3-6 Months

BGIS is currently seeking a Administrative Assistant to join the team Nationwide, US.

Purpose Statement: Support various facility groups in collecting and documenting training/certifications/licensing requirements by trade group and organization.

RESPONSIBILITIES

Administrative Activities

• Collect and input training data into appropriate tracking software
• Collect and input licensing data into appropriate tracking software
• Collect and input industry certification data into appropriate tracking software
• Support audit initiatives of training records, licenses and industry certifications
• Other duties as assigned

Data Reporting

• Oversees data reporting activities, reviews, reports, and communicates to management and stakeholders weekly on progress of activities
• Maintains ongoing communication with internal operations teams on any additional requirements for information and data collection

Project Coordination

• Collaboration with key stakeholders and internal operations teams regarding the provision of the required information for this project
• Generate reports from the Tracking Management System as required for regular updates
• Manage Data Center SharePoint site(s) as needed

REQUIRED / DESIRED EDUCATION, KNOWLEDGE, and ABILITIES

• High School Diploma or equivalent work experience required (Some college-level coursework preferred)
• Experience with report writing or report generating software preferred
• Advanced knowledge of Microsoft Office Suite – Word, Excel, Outlook, and Visio required, working knowledge of SharePoint along with internal systems (training will be provided)
• Attention to detail as this project deals with regulatory compliance
• Must be able to work independently
• Must make self-available via Work Chat, emails, messages, and phone during work hours
  • Non-Exempt position
  • This is a remote position

Executive Assistant

at Health Note

Remote

ABOUT HEALTH NOTE

At Health Note, our mission is simple – to help medical providers focus on their patients by saving them time conducting onerous manual documentation.

We’re building the most integrated & comprehensive clinical intelligence workflow platform in the industry to do this. Our SaaS platform enables patients to communicate their medical data and health concerns before their visits happen and complete updating their records in the EHR before they even talk with their provider in person or online. Our algorithms don’t replace medical providers, they make them better.

We’ve partnered with clinics and top hospitals around the country like Cedars-Sinai assisting in the answering of millions of clinical questions each month and are constantly thinking about new and creative ways to scale Health Note.

So if you’re eager to join a startup in one of the fastest growing categories, then this opportunity might be for you! We’re seeking someone self-motivated, proactive, curious, deliberate, methodical and who would enjoy working independently to take on new challenges as a first finance hire and evolve quickly in a high-growth tech startup.

As the Executive Assistant, you’ll…

• Be a strategic partner to the CEO, providing high-level administrative support and assistance in all areas of the business in an effort to make him more effective in his role
• Schedule and prepare for meetings for the CEO
• Manage the CEO’s email inbox, keeping all interactions organized and drafting emails where appropriate
• Arrange travel, order supplies, and complete expense reports for the CEO
• Maintain records and documentation on behalf of the CEO
• Identify strategic opportunities to improve efficiency, from strategic calendar management to designing systems for automating common tasks
• Supports additional duties or special projects as assigned in an effort to support the CEO and broader company goals
• Help draft agendas or other preparatory information and enable follow-up, including ownership of the executive team meeting

That said, these responsibilities are just the beginning! As we continue to grow, we encourage you to contribute wherever you observe opportunities in the business that align with your interests.

About you

You’ll thrive as the Executive Assistant if you:

• Are an emotionally-intelligent communicator, both verbally and in writing
• Don’t miss a beat; you’ve got impeccable organizational skills and attention to detail
• Thrive in roles that require excellent time management skills with a proven ability to meet deadlines
• Possess the utmost discretion around confidential and sensitive information
• Go with the flow as priorities change, maintaining little ego and the ability to adapt
• Move urgently with a high bias for action
• Have extensive knowledge of Google Suite, Slack, Asana
• Bonus points if you’ve been in an EA role or similar role requiring heavy calendar management and email interaction in a growing startup environment

If you don’t meet 100% of the above qualifications, you should still consider applying. Studies show that you can still be considered for a role if you meet just 50% of the position’s requirements.

WORKING AT HEALTH NOTE

• Continuous Learning – frequent events and tools available to help our team
• Professional Development– we promote from within and have opportunities for employees to transfer between teams.
• Company perks and benefits – Apple Laptop provided, generous PTO, full health benefits (medical, dental, and vision), matching 401k.

Administrative Support Associate

LONG BEACH HQ / REMOTE

OPERATIONS

FULL-TIME (REMOTE OK)

We’re transforming the world of freight

Dray Alliance is pioneering truly digital-first port logistics and is one of the fastest-growing companies in the world of supply chain. We’re using data and technology to transform drayage, and we hold ourselves to the high standard of delivering radical — not just incremental — solutions to the problem. Since our founding in 2018, we’ve raised tens of millions of capital from top venture capital firms like Matrix Partners and Craft Ventures and we’ve been on a mission to transport freight more efficiently by eliminating waste.

An Admin Associate is responsible for the day-to-day appointment making for both loads out and empty in containers. This inidual will work directly with the terminals via their website, email, or even phone call if needed to ensure that containers are avoiding demurrage and per diem. Admin Associates work directly with the CSM team to make sure our processes directly align with customers’ best interests.

What You’ll Do

• • Complete administrative tasks related to the container lifecycle including but not limited to Delivery Order (DO) entry, appointment setting, customer billing, and creating dual transactions
  • Look for efficiencies or opportunities to better serve our customers on a daily basis
  • Respond to the needs of customers and provide personalized services
  • Research as needed information using available resources
  • Take relevant notes about container status
  • Identify any issues that customers reports
  • Report on customer feedback

What success in this role looks like

• • Communicate with the internal team to create transparency to avoid overlaps
  • Successfully pivot/adapt to the constant change in the work environment when presented with new features and challenges
  • Being proactive and detail-oriented is a must

What You’ll Bring

• • Minimum Qualifications:
  • Effective communication skills
  • Knowledge of retention and recall
  • Ability to handle pressure
  • Be able to multi-task while working with speed and efficiency
  • Prioritization and problem-solving
  • Have Empathy
  • Be a team player
  • Ability to ask for help
  • Ability to navigate computer software
  • Preferred Qualifications:
  • Previous contact center experience
  • Knowledge of logistics/supply chain or Drayage
  • Bi-lingual (Spanish)

What You’ll Get

• • Competitive salary
  • Comprehensive healthcare plans including medical, dental, and vision
  • Maternity/paternity leave program
  • Diverse and inclusive culture
  • Remote, in office, or flex work options

What’s it like to work at Dray Alliance?

We look at Dray Alliance as a constant work in progress and we live the spirit of continuous improvement. We work in a company of humble, analytical, curious people who treat their colleagues exceptionally well. We’re a highly cross-functional organization and leverage these relationships and teamwork to win. Check us out on Built In LA’s 22 Startups to Watch in 2022 and how we’re modernizing America’s Freight Industry.

Dray Alliance provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Title: Senior Administrative Assistant

Location: United States – Remote

Type: Contract to hire

Schedule: M-F Day

Start Date: 07/25/2022

Responsibilities:

• Provide administrative assistance to Vice Presidents throughout the department
• Assists in coordinating activities, events and communications
• Prioritizes and follows up on information and requests to and from their manager
• Composes, types, and edits correspondence as indicated by job responsibilities
• Prepares agendas and collects and distributes materials for meetings and conferences
• Manages multiple calendars for Sr Leaders and coordinates with other administrative assistants on meeting schedules
• Makes travel arrangements for leaders and prepares expense reports
• Prepares and compiles travel itineraries and maintains all travel records
• Assists with onboarding consultants, contractors and temps
• Develops, compiles, and maintains various filing systems and informational databases and generates reports as requested or as scheduled
• Maintains confidentiality of information processed as appropriate
• Facilitates purchasing and invoice processes
• Assists in budget management and tracking for budget

Requirements:

• 4-6 years of administrative experience; supporting c-level executives
• Go-getter, someone who will take charge
• Experience working with multiple time zones
• Experience with calendar management, travel and expenses required
• Strong organizational and time management skills
• Experience with Concur, SAP, contract insight (MSA, SOWs)

Executive Assistant – Product Mgmt – Remote

USA, OH, Columbus, USA, AZ, Scottsdale, USA, GA, Atlanta, USA, TX, Irving

USA, Remote

Full time

JR0069854

McKesson requires new employees to be fully vaccinated for COVID-19 as defined by the CDC, subject to applicable, verified accommodation requests.

The state of healthcare is complex, but our shared purpose isn’t: Help people get the medicine they need to live healthier lives. CoverMyMeds solves medication access challenges for patients throughout every step of their journey through a unified brand that now encompasses RelayHealth, RxCrossroads by McKesson, McKesson Prescription Automation and CoverMyMeds.

Our combined experience spans nearly 90 years and together, we’re applying our expertise to solve some of the biggest problems in healthcare. We accelerate innovative solutions for problems like medication affordability and adherence in way that everyone wins from providers to pharmacies, payers to biopharma and, especially, patients. By combining automation and expert intervention, the company provides prior authorization, prescription decision support, specialty patient support, core adjudication network, patient assistance programs, clinical and behavioral adherence and patient empowerment solutions.

We’re proud to be an integral part of McKesson Corporation and embody the shared values and leadership behaviors of the greater organization.

We understand the importance of a system that works together. Your expertise, drive and passion can help us carry out our mission to improve lives and advance healthcare.

Duties include but are not limited to the following: Provides administrative support to executive and teams. Requires thorough knowledge of company operations, policies, and procedures. Handles details of a highly confidential and critical nature. Collects and prepares information for use in discussions/meetings of staff and potentially outside iniduals. Prepares presentation materials for meetings. Makes high level contacts of a sensitive nature inside and outside the company.

Responsible for providing specialized administrative support to relieve and assist executives of complex details and advanced administrative duties. Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare information. Can support general project management duties. Work is generally of a critical or confidential nature. Advanced knowledge of administrative support.

Strong interpersonal skills and highest level of computer literacy with command of office software including spreadsheets, word processing, power point and database applications. Ability to work under general direction, on multiple tasks and demanding timelines. Uses discretion and maintains high level of confidentiality.

Key Responsibilities:

• Calendar scheduling of multiple leaders
• Travel arrangements / Coordinating events and meetings
• Expense reporting / Finance Support
• Recording/reporting meeting minutes and attendance
• Assist/prepare presentation materials and agendas
• Project management support as needed
• Monitor performance and tracking progress on action items
• Support new hire onboarding

Minimum Requirements

• 6+ years advanced administrative support experience working with senior level executives

Critical Skills

• Action oriented: Strong multi-tasking, analytical thinking and organizational skills in a fast paced work environment
• Fortune 500 – large Corporate matrix environment highly preferred
• Strong collaboration skills within and outside team
• Professional appearance and interpersonal skills
• Ability to interact in a variety of situations and people, sometimes under high pressure
• Demonstrated project management experience
• Excellent communication/collaboration skills
• Strong working knowledge of computers and technology with the ability to learn quickly
• Experience with travel industry. Understanding airline, hotel and rental car policies, etc.

Additional Skills & Knowledge

• Flexible with the ability to reprioritize tasks quickly when needed
• Positive attitude and ability to work with varying personalities
• High level of comfort with Microsoft Excel, Power Point and Word
• Experience with SAP, Arriba and Concur preferred
• Ability to work independently and in a different location than team
• Commitment to McKesson’s ICARE and ILEAD

Education

• Bachelor’s degree in business or related discipline, or equivalent experience

Location:  US Locations Only; 100% Remote; Part-Time

Position Summary: Provide administrative, billing and audit support for the President of the company and other miscellaneous duties.

Essential Job Functions

Provide advanced administrative assistance on projects.

Do accounting, billing, and audits on different platforms. Manage customer issues, messages and follow-up Schedule and coordinate meetings, appointments, travel, events, etc. Process paper work including: mail, bills, and invoices Compose, proofread, and edit written text Manage various department issues and/or tasks Maintain files and generate reports All other miscellaneous responsibilities and other duties as assigned Make routine decisions based on direction provided by the President

MUST HAVE- experience in the Alarm or Construction field

High school diploma required

Degree from a four-year college preferred Excellent communications skills, verbal and written, including editing, composition abilities, and excellent grammar. Advanced computer skills in Word, Excel and Power Point required. Excellent interpersonal skills required Must be detail oriented and proficient in multitask situations Ability to maintain utmost confidentiality and a positive attitude in all matters

Benefits; medical, dental, vision.

Vacation, Sick Time, Holidays Health Savings Account

Job Type: Full-time

Please send your resume to [email protected]

Location: US Locations Only

Executive Assistant I

Location US-Remote

Job ID 2022-123206

Institution American University of the Caribbean (AUC)

Department Academics

Employment Type Regular Full-Time

FLSA Status U.S. – Non-Exempt

Opportunity at a Glance

American University of the Caribbean School of Medicine (AUC) has an immediate opening for a dynamic, independent, experienced Executive Assistant to play a critical role in supporting various AUC leadership.

The position provides support to:

• Senior Associate Dean Academic Affairs
• Senior Associate Dean Student Affairs
• Associate Dean Academic Affairs, Clinical Sciences
• Associate Clinical Dean – US
• Associate Clinical Dean – UK
• AUC’s Clinical Chairs of OBGYN, Surgery, Pediatrics, Family Medicine, Internal Medicine and Psychiatry

The position provides a wide range of administration, general support and analysis duties of a highly responsible and confidential nature. The position will have regular exposure to confidential material and requires a great deal of professionalism, discretion, and integrity in dealing with internal and external contacts

Location: Remote – USA *strong preference to those residing in the CST or EST time zones

Responsibilities

• Anticipate the needs and use discretion when setting priorities to keep the leader updated and aware of meetings, agendas, travel, upcoming events, incoming emails and letters, situations relating to the administrative office, campuses, employees and visitors.
• Manages the leader’s calendar and contact database to schedule meetings, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense statements, reserve and prepare facilities and catering.
• Act as a liaison between the leader and employees, clients and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention.
• Handle a wide variety of complex situations and time conflicts involving the business/administrative functions of the office and is responsible for confidential and time sensitive material on a regular basis.
• Prepare high level documentation and advanced correspondence for presentation to the Members of the Board and/or other senior leaders.
• Maintains accurate records and files; develops and maintains filing systems to include electronic and hard copy, computer diskette and network systems; ensures filings are in proper format and filed in a timely manner; supplies information upon request.
• Provide administrative support for other member(s) of the Leadership Team as assigned/directed by leader.
• Offer support and assistance to other departments and employees as needed for special projects and/or events.
• Completes other duties as assigned.

Qualifications

• Bachelors Degree required but may substitute a combination of education and experience.
• 5 years executive assistant experience.
• Microsoft Word, Excel, PowerPoint, Outlook and other Microsoft applications; Meeting note taking.
• Excellent organizational, oral and written communication skills
• Ability to multi-task, work independently and as a team member.
• Ability to maintain composure when working under pressure.
• Attention to detail.
• Ability to use good judgment and discretion daily as well as when presented with confidential information.
• *Please include cover letter with your application*

EEO

We are proud to be an EEO employer M/F/D/V. At Adtalem, we welcome everyone and have a strong commitment towards ersity and inclusion. We encourage our Colleagues to be their true authentic selves and support laws that prohibit discrimination everywhere we do business. We also maintain a drug-free workplace.

As an organization dedicated to educating the healthcare leaders of tomorrow and empowering members to make inspiring contributions to our global community, we know that it is our responsibility to lead by example and continue minimizing the risks of spreading COVID-19. Employment at Adtalem and/or its subsidiaries requires compliance with the organization’s Mandatory COVID-19 Vaccination Policy, to the extent permitted by the laws of your country, province/state, and/or local area. All employees in areas of the world that permit mandatory COVID-19 vaccination are required to be fully vaccinated within 60 days of their date of hire unless they receive an exemption from Adtalem’s HR Coaching Resource Center because of issues such as access or an approved medical or religious accommodation.

Who We Are

American University of the Caribbean School of Medicine (AUC) is an international medical school preparing physicians for careers in the United States, Canada, and worldwide. We believe that today’s complex healthcare landscape requires a different type of doctor, one who is globally minded and capable of working as part of a cohesive team to deliver empathetic, extraordinary care to erse patient populations. AUC employs a U.S. model curriculum with two years of medical sciences taught at our St. Maarten campus, followed by two years of clinical sciences taught at affiliated hospitals in the United States and the United Kingdom. AUC is proud to have more than 7,500 alumni eligible for licensure in all 50 states and practicing medicine as chief residents, department chairs, program directors, researchers, entrepreneurs, and community advocates.

AUC’s mission is to train tomorrow’s physicians whose service to their communities and patients is enhanced by international learning experiences, a erse learning community, and an emphasis on social accountability and engagement. Learn more about AUC, part of Adtalem Global Education, at www.aucmed.edu.

Commitment to Diversity and Inclusion

We pride ourselves in nurturing a culture that encourages everyone to bring their full selves to work each day. To us, ersity and inclusion needs to be intentional to be impactful. We don’t just welcome differences, we celebrate them. #WeAreAdtalem

Title: Administrative Specialist – Remote

Location: Dallas TX US

Job Category: Corporate Services

Job Type: Full-time

You’ll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges.

This position is full – time, Monday – Friday. Employees are required to work our normal business hours of 7:00 AM – 4:00 PM CST. It may be necessary, given the business need, to work occasional overtime or weekends. Training will be conducted virtually from your home.

*All Telecommuters will be required to adhere to UnitedHealth Group’s Telecommuter Policy.

Primary Responsibilities:

• Picking up electronic files from a secure FTP site each using MS Outlook and will log RFPs (Request For Quote) daily work into UHC-BP’s system
• Prepare an electronic census for the Financial Underwriter
• Preparing the policyholder stop loss policies and applications
• Proof reading the material that goes out to the policyholders to ensure accuracy
• Must have excellent verbal and written communication skills
• Moderate work experience within own function
• Some work is completed without established procedures
• Basic tasks are completed without review by others
• Supervision / guidance is required for higher level tasks

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High School Diploma / GED (or higher)
• 6+ months of experience with working in a professional office environment
• Experience with Microsoft Excel (pivot tables, data sorting, and filtering)
• Ability to work any 8-hour shift between the hours of 7:00 AM – 4:00 PM CST from Monday – Friday

Preferred Qualifications:

• Experience with Microsoft Access and Microsoft PowerPoint
• Experience with assisting others with Microsoft Excel use and functions

Telecommuting Requirements:

• Required to have a dedicated work area established that is separated from other living areas and provides information privacy
• Ability to keep all company sensitive documents secure (if applicable)
• Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service

UnitedHealth Group requires all new hires and employees to report their COVID-19 vaccination status.

Colorado, Connecticut or Nevada Residents Only: The salary range for Colorado residents is $15.00 to $22.02. The salary range for Connecticut / Nevada residents is $15.00 to $24.13. Pay is based on several factors including but not limited to education, work experience, certifications, etc. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.

Executive Assistant (UK – Remote)

London, England

Engineering Engineering

Part-time (Remote)

BenchSci is a remote first organization. At this moment, we are welcoming applicants from Canada, the US and the UK for this position.

BenchSci’s vision is to help scientists bring novel medicine to patients 50% faster by 2025. We empower scientists to run more successful experiments with the world’s most advanced, biomedical artificial intelligence software platform.

Backed by F-Prime, Inovia, Golden Ventures, and Google’s AI fund, Gradient Ventures, we provide an indispensable tool for scientists that accelerates research at 16 top 20 pharmaceutical companies and over 4,300 leading academic centers. We’re a certified Great Place to Work, and top-ranked company on Glassdoor.

We are looking for an Executive Assistant to join our Data Engineering team. You will be reporting to our Senior Director, Data and Machine Learning and will support this leader in ensuring that he is prepared for all meetings and that his team runs effectively. You have high attention to detail, enjoy problem-solving, have an aptitude for technology and love working with people. With our growing team of Executive Assistants, you will find a welcoming environment for you to also learn, grow and feel supported by our People Team in BenchSci.

You Will:

• Manage the calendar of the Sr. Director’s office.
• Prioritize inquiries and requests while troubleshooting conflicts.
• Anticipate the Sr. Director’s needs prior to meetings and conferences.
• Make recommendations and determine an appropriate course of action, referral, or response, exercise judgment to reflect the Sr. Director’s style and organization policy and ensure smooth day-to-day engagements.
• Act as a liaison between the Sr. Director, team members, and the different departments as well as with external contacts on all matters pertaining to the Sr. Director.
• Maintain a high standard of discretion with highly confidential or items of a critical nature.
• Make travel arrangements as needed.
• Schedule monthly and Quarterly meetings.
• Assist with special projects as well as staff meetings and events as needed.
• Collect and prepare information for meetings with team members and outside parties.
• Update the Sr. Director on upcoming commitments and responsibilities and follow up appropriately.
• Maintain open communications with the Chief of Staff, including meeting weekly and monthly to provide updates and share pertinent information.
• Other administrative tasks that facilitate the Sr. Director’s ability to effectively lead the organization.
• Assist in the selection of vendors and purchase equipment, services, and supplies necessary for the organization’s operation.
• Invest in building long-lasting relationships both externally and internally

You Will:

• 2+ years of experience as an Executive Assistant or similar position
• Strong organization, prioritization skills and ability to take initiative
• Leadership skills to maintain credibility, trust, and support with the Executive Team
• Communication skills to cultivate ongoing relationships and must communicate effectively to act as a bridge between the Sr. Directors and the other departments
• Technical proficiency in Google Workspace and working in a remote-first environment

Benefits and Perks:

• An engaging remote-first culture
• A competitive compensation package that includes BenchSci equity options
• Comprehensive health and dental benefits
• Emphasis on mental health with $2500 CAD (or equivalent in your country’s currency) for Psychologist, Social Worker, or Psychotherapist services
• Three weeks of vacation plus an additional day for every completed year
• Unlimited flex time to use toward sick days, personal days, religious holidays, birthdays and appointments
• Additional time-off: 2 weeks for Winter Holidays, every other Friday in July and August, your birthday, and more!
• Generous parental leave benefits with a top-up plan or paid time off options
• A $2000 CAD (or equivalent in your country’s currency) Annual Learning & Development budget
• A $1000 CAD (or equivalent in your country’s currency) work from home allowance to make your home setup perfect for you
• A lifestyle spending account for employees to receive reimbursement for eligible expenses related to wellness, lifestyle and productivity $2500 CAD (or equivalent in your country’s currency) per year

Our Culture:

At BenchSci, we’re committed to cultivating an inspiring, inclusive, and equitable work environment for high performing, ego-free, self-starting iniduals with a growth mindset, who enjoy the challenge of solving hard problems. We recognize that everyone here is a person first and an employee second. We want people to feel cared for and supported to bring the best versions of themselves to work and help the company achieve its mission. We believe culture is critical to success and invest accordingly.

We live and promote our FASTT values of Focused, Advancement with Speed, Tenacity, and Transparency. We work hard to maintain an engaging, supportive environment where everyone can do their best work. To learn more, read our culture deck.

Diversity, Equity and Inclusion:

We’re committed to creating an inclusive environment where people from all backgrounds can thrive. We believe that improving ersity, equity and inclusion is our collective responsibility, and this belief guides our DEI journey. To learn more, read about our DEI initiatives.

Accessibility Accommodations:

BenchSci provides accessibility accommodations during the recruitment process. Should you require any accommodation, we will work with you to meet your needs.

BenchSci is a remote first organization. At this moment, we are welcoming applicants from Canada, the US and the UK for this position.

Admissions Support Associate

Remote

Full time

job requisition id

R17499

The Admissions Support Associate will interface with Admissions Officers and support other admissions staff to provide valuable administrative and coordination support to the whole Admissions Operations department. This position is responsible for maintaining audit compliance related to all admissions documents for new and returning student applicants, including reviewing and processing files of new student applicants for completeness.

The selected applicant for this position may be required to work onsite and attend onsite or offsite meetings and events. As such, the selected applicant must be fully vaccinated against COVID-19 as a condition of employment. Proof of vaccination will be required during background check, no later than 1 week prior to the start date. We will consider requests for exception from this requirement under our process for disability accommodation or religious exemption.

Essential Duties & Responsibilities:

• Enters data including student inquiries and applications into the Admissions Information System.
• Reviews incoming student applications for accuracy and routing to appropriate account.
• Admits and matriculates prospective students and follows up with the Admissions Officers if needed.
• Reviews files of new student applicants for completeness and uploads completed files to the document management system.
• Completes role specific training.
• Weekend and evening hours are required.
• Other duties as assigned.
• Annual performance evaluation to be conducted jointly by Associate Manager.

Job Skills:

• Excellent organizational, interpersonal, and customer service skills.
• Detail-oriented and self-motivated.
• Must have strong computer skills (Excel, Outlook, PowerPoint, Word, etc.).
• Ability to work in a fast-paced environment.
• Excellent oral and written communication skills.

Work Experience:

• At least one year of administrative or coordinator experience is required.

Education:

• Two years of college is required.

Other:

• Ensures accuracy and timeliness of ABOA students’ information. Does appropriate follow ups.
• Outreach to students and other institutions regarding basis documentation.
• Must be able to travel occasionally should a business need arise. For most roles travel would not be common. Travel may involve plane, car or metro. In accordance with ADA policies, reasonable accommodations regarding travel limitations can be provided. Travel will be more common for roles such as Account Executives (25 – 50%), senior leaders (10 20%) or Capella Core Faculty (5 10%).
• Ability to work onsite in Corporate or Campus location (in a typical office environment) may be required based on role. If so, this would include being mobile within the office, including movement from floor-to-floor using elevators or stairs.
• If offsite or hybrid role, must have access to work in setting which enables meeting all requirements of the role (including privacy, reliable internet access, phone, ability to video conference, etc.) at a remote location.
• Faculty and Federal Work Study roles require access to work in setting which enables meeting all requirements of the role (including computer, privacy, reliable internet access, phone, ability to video conference, etc.) at a remote location.
• This role may require lifting, however reasonable accommodations will be provided in accordance with our ADA policies.
• Must be able to meet critical thinking and problem solving aspects aligned to job duties, as well as effectively communicating with co-workers.
• Must be able to work more than 40 hours per week when business needs warrant. Accommodations related to schedule may be considered.
• Able to access information using a computer.
• Other essential functions and marginal job functions are subject to modification.

Executive Assistant

Remote Job

Job description

Goodwall is a social platform that links youth to opportunities for skills development, jobs and scholarships. Leveraging technology and an ecosystem of partners, Goodwall empowers young people to take advantage of opportunities, connect to others with shared interests, and showcase their skills and talents through a digital CV that can be viewed by recruiters and investors. Through our gamified challenges, which focus on skills development while making a positive impact on society, youth can receive rewards such as monetary prizes, scholarships, courses, internships and jobs.

Goodwall is global and growing! We have more than 2 million members from 150+ countries. We are a remote-first company, and our team work where they are, all over the world.

Goodwall is financially backed by leading investors, raising over $20 million in funding and have been featured by Forbes, The Wall Street Journal and CNN.

Core Responsibilities (but not restricted to)

• Align consistently with Executive to ensure all needs are met
• Scheduling meetings in Google Calendars
  • Internally, externally, sometimes in multiple times zones
• Handling of international and domestic travel, visas and other logistics for busy executive
• Maintenance of All Hands deck for the bi-monthly meeting
• Submitting requisition forms on behalf of executive
• Closely collaborate with other team members on projects and weekly demands
• Research and registering for upcoming conferences, summits, offsites, speaking events and Executive’s external organizations
• Partner with recruiting as needed for interviews and alignment
• Assist with brainstorming and execution on company culture events and challenges

Job requirements

Your profile

• Previous experience with assisting Executives
• Understanding of the demands of a fast paced tech environment
• Experience with Google suite, slack, (Salesforce a plus) or willingness to learn
• English fluency and French or Spanish would be a plus
• MUST HAVE PROVEN EXPERIENCE IN European MARKET

Qualities

• Flexible attitude with an ability to handle change
• Great can-do attitude and a self-starter
• Know how to prioritise
• Collaborative
• To be organised, with files to full ownership of a project
• Great interpersonal skills, a people person

Nice to have

• Interest in making the world a better place
• Takes initiative when there is down time
• Curious about well-being and mental health
• Enthusiastic and creative – encouraging the team to participate in remote events

What we offer

• A unique opportunity to build a game-changing product and community for Gen Z in a well-funded, fast-growing scale up.
• A mission that you can be proud of and the ability to have a real impact both on the company and on the future of the next generation.
• An international team and challenging, fast-moving environment where change is constant and creativity is celebrated.
• Competitive compensation, equity opportunities, and a flexible work environment with great colleagues

Location:  International, Anywhere; 100% Remote

“REPS” is looking for an Administrative Professional to join our team as a remote hire!

Do you prefer to work from home instead of commuting to an office?

This is a permanent work-from-home job and we are open to all worldwide locations for our applicants.

We work during and adhere (usually) to US business hours and holidays.

We are currently looking to fill full-time positions but we would consider a part-time or modified schedule for an extremely strong applicant.

Possible Duties and Responsibilities (Job Dependent & Subject to Applicant Acceptance)

• Phone work – inbound and/or outbound lead generation or customer service.
• Respond to all types of communications within your position from management as well as customers.
• Scheduling and managing a Calendar.
• Input/manage information within various databases/softwares.
• Conduct follow-up / Quality Assurance communications by phone, email, or chat.
• Follow the Client’s criteria and requirements.

Qualifications:

• Excellent English Communication Skills
• Has phone experience (phone sales or customer service a plus)
• US Real Estate knowledge and experience are a BIG plus.
• Social media management skills are a plus
• Not afraid to ask questions and make decisions.
• Can easily adapt to changes.
• Punctuality and reliability are very important as well as trustworthiness in a remote environment.
• Results-driven and passionate about contributing to top-line revenue growth.

System requirements:

• 2 Fully Functioning Desktop/Laptop (1 for Backup)

• Windows 10 [64 Bit Only] or higher • 8 GB RAM is required • Intel Core i3-2365 M Gen 2 Processor (equivalent) or Higher • USB Headset with Noise-Cancelling Feature • Wired internet connection of 15 Mbps speed or more • Backup internet connection of 15 Mbps speed or more • A workstation away from any noise and distractions is required • Backup for Power Outage – Generator/UPS or Alternative Location • Webcam at least 5 Megapixels • An acceptable PING is around the 2ms-40ms mark or lower • UPLOAD SPEED should be equal to or faster than your Download Speed. You may contact your ISP provider if it doesn’t meet this

Title: Executive Assistant

Location: US National

Remote

The objective of the Executive Assistant is to support the administrative needs of the CEO, Chief of Staff, and broader executive team as needed. This role provides logistical support to all events where members of the C-team are in attendance.

Frequently cited statistics show that women and underrepresented classes will only apply to roles if they feel they meet 100% of the qualifications. At Valimail, we encourage you to break through that statistic. Roles evolve over time, especially with innovation, and you may be just the person we need in the future. NO ONE ever meets 100% of the qualifications. We hope you’re open to learning new skills in order to grow with us. Make our team, your team!

What You’ll Be Doing

• Provide administrative support for the CEO, Chief of Staff and executive team including scheduling, handling communications, and preparing corporate documents
• Organization and scheduling of Board of Directors and Customer Advisory board meetings
• Internal and external event planning, including scheduling presenters, and providing logistical and event planning for company offsites with travel and lodging arrangements
• Coordinate executive hiring process and interview scheduling for executive roles
• Under the guidance of the Chief of Staff, manage our annual operations calendar to support the alignment of employees company-wide

About You

• 5+ years of proven experience as an Executive Assistant or similar role within a startup or scale-up environment supporting multiple C-Suite executives at a time
• Excellent GSuite knowledge
• Expertise managing scheduling across various time zones
• Resourceful super-organizer who knows how to create the order necessary to get the job done
• Familiar with managing and coordinating moving parts within the organization to shepherd stakeholders
• BA/BS degree preferred

Title: Administrative Assistant

Location: US National

Remote

Full Time

Company Description:

Blue Acorn iCi is the only digital consumer experience company combining analytics, ecommerce, content management, and full-service commerce operations. No other company brings together engineers, data scientists, retail experts, designers and strategists to create seamless, memorable and scalable customer experiences.

Through our integrated capabilities and unparalleled expertise, Blue Acorn iCi makes content and commerce more effective for legacy brands and digital natives alike, including Le Creuset, Casper, Food Lion, Charter, Ticketmaster, and Panera. Join our incredible team as we successfully deliver extraordinary digital experiences. We are truly a one of a kind company!

Our Need:

Blue Acorn iCi is looking for an Administrative Assistant to support our Human Resources department. This person will work closely with our Chief People Officer, talent acquisition team, employee experience team, and external staffing vendors to assist in the daily management of personnel data and onboarding of new employees. The ideal candidate is someone who is interested in learning about Human Resource processes and gaining experience in the associated responsibilities.

Job Duties:

• Assist with complete onboarding process and documentation for new hires
• Coordinate with staffing vendors to onboard and track contract employees
• Work with IT team to set up new employee accounts and equipment
• Support HR with I-9 procedures and documentation
• Maintain employee records and personnel files
• Ensure data integrity and accuracy of all personnel data

Qualifications:

• H.S. diploma or G.E.D.; Bachelor’s or Associate’s Degree in business, college-level business courses, and/or business certificate program highly preferred.
• Able to maintain confidentiality with sensitive information
• Strong computer software skills including Microsoft Office Suite
• Detail oriented with accurate and error-free data entry skills
• Strong organizational skills
• Clear and concise verbal communication
• Excellent written communication

Title: Content Administrative Assistant

Location: Work from Anywhere

Who We Are

At Osmosis, we believe that everyone who cares for someone can learn by Osmosis. Our global team’s mission is to empower clinicians and caregivers with the best learning experience possible, increase healthcare capacity, and ultimately improve patient outcomes. In 2021, Osmosis partnered with Elsevier – the world’s leading publisher. This combined partnership will help us reach our goal of educating a billion people by 2025. Together, we are creating a more caring world by developing the most caring people.

What You’ll Do

As a Content Administrative Assistant, you will work closely with our Content Project Manager to ensure that we are uploading content such as videos, notes, questions, metadata, and supporting files as they are completed so that our learners have access to it in a timely manner. Other tasks such as content audits, file archival, and file rendering will be assigned as needed. Some key tasks are:

• Uploading videos, related files, and metadata to the Osmosis.org platform.
• Uploading questions to our learning management systems for our training programs.
• Performing content audits as assigned by management.
• Ensuring that files are archived appropriately.

What You Bring

• Comfortable working with computers and with different types of programs and platforms such as:
  • Slack, GSuite, YouTube, Vimeo, learning management systems.
• Experience with spreadsheets and project management software (like Trello, AirTable, or Monday.com)
• Experience with uploading content to YouTube, Vimeo, or learning management systems.
• Proficiency in English.
• Access to a consistently stable internet connection.
• Available 30+ hours per week.

How You Work

• Nothing falls through the cracks – you’re very detail-oriented and you get your tasks done before their deadlines.
• Excellent written and verbal communication skills
• Mission and Value Aligned. You resonate with our organizational values. You are motivated to help us achieve our common goals and vision!
• Adaptable. You are flexible and versatile with changes to projects, goals, and strategies. You are comfortable working in an entirely virtual environment.
• Proactive. You seek out new ways to problem-solve both solo or with your team members.
• Growth mindset-oriented. You work through change and obstacles to reach resolutions and constantly seek new knowledge.
• Solutions Oriented. You love proposing solutions and lean towards problem-solving action.
• Reliable. You hold yourself accountable and take ownership for mistakes.
• Caring Communicator. You know the importance of clear, thoughtful communication in a fully distributed environment.

Administrative Assistant

• Product Development
• Remote job

Job description

We’re TeeTurtle, a bustling eCommerce/consumer products company that creates nerdy apparel, toys, games, and accessories. We are looking for a talented Administrative Assistant to keep product development priorities updated and organized to ensure a seamless, on-time delivery of creative projects. This role is a full-time, exempt position and reports to the Creative Program Manager. This role does not have any direct reports.

The ideal candidate is highly organized, detail-oriented, and efficient. They don’t get flustered by a lengthy task list, and they quickly learn new processes. They have strong communication skills and know-how to identify problems and when to ask questions to ensure everything runs smoothly.

Job Responsibilities:

• Set up and organize all product development queues to ensure processes are executed within expected timelines and each project is completed on schedule;
• Manage and maintain all technical and product file folders, ensuring all files are current, organized, updated, and available to internal teams without confusion about which versions of files are to be utilized;
• Collaborate with the design, marketing, sales, and game teams to understand their priorities in order to prevent roadblocks and facilitate access to necessary information;
• Suggest and implement process improvements to continually increase creative output and minimize errors and frustration among internal partners;
• Coordinate with internal partners within the Creative Development team to document SOPs for important processes such as tech-pack creation, file organization, and prototyping/sampling to ensure clear and consistent documentation is available;
• Assist in creating and presenting training materials and product guidelines to help other members of the team learn and grow;
• Collaborate with the Creative Program Manager to execute new projects that support the company’s creative vision and growth goals by identifying actionable steps to allow successful implementation;
• Develop expert-level knowledge of day-to-day tasks and deliverables to inform project scope, timelines, and dependencies;
• Contribute to a culture of creative excellence to promote innovation every day;
• Other duties and projects as assigned.

Requirements

• Bachelor’s degree (or equivalent work experience);
• 3+ years of demonstrable experience in project management, high-level/executive administrative support, operations management or similar;
• CAPM, PMP, and/or Agile (CSM, CSPO) certification preferred;
• Experience working in a hypergrowth environment with unexpected and last-minute changes;
• Experience implementing and adjusting to new processes at scale with creative teams;
• Experience in managing large numbers of tasks with multiple timelines and priorities;
• Ability to manage tasks independently and prioritize effectively;
• Demonstrated ability to adhere to strict style guidelines across multiple brands;
• High level of initiative and willingness to take ownership of projects and tasks, even when not directly assigned;
• Strong attention to detail;
• Strong organizational and communication skills;
• Strong sense of responsibility and accountability;
• Working knowledge of Trello or other project management software preferred;
• Strong working knowledge of Google Docs and Sheets or Microsoft Word and Excel;
• U.S. residency required.

Salary Range:

$35,000~$45,000/yr, based on experience

What We Offer:

• Competitive salary and potential to receive an annual performance-based bonus
• Generous PTO policy to provide you flexibility and work-life balance
• 401(k) with a company match
• Defined contribution health plan that can cover the full cost of an employee-only medical plan, or be used toward other employee-only or family benefits such as medical, dental, vision, pet insurance, and so much more!
• 75% employee discount on TeeTurtle.com and UnstableGames.com
• Optional education assistance
• A creative and fast-paced work environment
• A culture of integrity, compassion, and curiosity

TeeTurtle provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, status as a covered veteran, or any other protected status in accordance with applicable federal, state and local laws. TeeTurtle complies with applicable state and local laws governing nondiscrimination in employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Title: Executive Coordinator to the CEO

Location: United States (Remote)

About Andela

Andela exists to connect brilliance and opportunity. Since 2014, we have been dedicated to breaking down global barriers and accelerating the future of work for both technologists and organizations around the world.

For technologists, Andela offers competitive long term career opportunities with leading organizations, access to a global community of professionals, and education opportunities with leading technology providers.

For companies, Andela provides access to a global network of fully integrated team members that unlock their business’ innovation and growth potential.

At Andela, we are deeply passionate about creating long-lasting and transformative growth opportunities for all and doing it in an E.P.I.C. [andela.com/careers] way.

We are excited to continue building our remote first team with incredible people like you!

About the Role:

This is Executive Coordinator to the CEO of Andela, perfectly suited to a resourceful, hardworking, intellectually curious inidual who wants to work with and learn from some of the sharpest leaders in the start-up world. If you want to witness and take part in how a start-up operates, strategizes, and iterates you will see all of this first hand and in our fast paced environment. While there are many administrative tasks you’ll be responsible for you will simultaneously and daily be exposed to the evolution of the business at its very genesis. This exposure will be critical to understanding the goals, needs, personal preferences of the players which is in turn essential for you to deliver the role well. The Executive Coordinator serves as the CEO’s primary coordinator and liaison for internal and external relations. Your responsibilities will revolve around assisting the Chief in handling priorities and meeting deliverables to the organization. Your main objectives are to expand the CEO’s bandwidth and support the senior leadership team. You will report to Andela’s Chief of Staff and collaborate with the CEO several times/week to agree on priorities, responses, preferences, and what is upcoming.

Key Responsibilities of the Role:

• Organize calendar and activities to ensure high value time utilization of the CEO in relationship to external and internal requirements. Briefs/updates/reminders on upcoming meetings and ongoing obligations.
• Handle CEO’s email correspondence and prioritize emails/events, ensuring timely responses.
• Work daily with Andela’s CEO and Chief of Staff; Provide support in establishing relationships critical to the success of the business, and handle a variety of special projects, some of which may have wide organizational impact.
• Partner with the Client Organization to draft, send, monitor client outreaches for the CEO.
• Support scheduling needs of select C level executives at Andela.
• Responsible for the CEO’s expense reporting.
• Continually think of new ways to optimize and build processes for efficiency.
• Research various topics and build succinct overviews as the need presents itself.
• Handle/oversee the CEO’s travel plans including airfare bookings, hotel accommodations, ground transportation, co-working spaces when traveling, etc.
• Create, drive, and own the yearly operating calendar of the organization which maps Board meetings, Executive Leadership meetings, and other Leadership and staff meetings for the year. Collaborate with the Director of Andela Experience and the Chief of Staff, in determining strategic locations for these meetings.
• Handle confidential company, personal, sensitive personnel or other organization matters with the utmost discretion and professionalism.

The key attributes for this role are:

Curiosity to Learn:

• Interest in understanding the business which will only improve your ability to meet the various demands of the Chief and Company.
• You are energized about process and continuous improvement.

Leadership:

• You can ramp up quickly on assignments and tasks with minimal guidance.
• You can think expansively, modify ideas for problem solving, take full ownership of your responsibilities and be willing to focus and commit to get work done.
• You are exposed to confidential information at the highest level of the organization and you need to not only maintain strict confidentiality but you must also use the info you gain to guide and prioritize your work.
• Superb interpersonal skills and the ability to build and maintain excellent relationships with all levels of the Company, customers, board members, and external partners.

Creative Problem Solving:

• You are highly resourceful, able to see around corners, proactively anticipate blockers to daily operations and tackle for them.
• You understand and have learned enough about competing priorities to know what is most significant and act accordingly but you also have an eye to how and when to pivot
• You are also able to understand the scope of operation of the Executive Office, develop relationships outside your own team to drive outcome.

Critical Thinking:

• Forward thinker, you possess confidence and initiative that allows you to make independent decisions towards optimizing the CEO’s time.
• You deliver high-impact work within set timelines, while also being careful with all types of resources (e.g. money, time, materials etc).

Operational Excellence:

• You understand the challenges of working with senior executives, and are able to navigate them seamlessly; you are unflappable.
• You understand confidentiality, and treat all persons at Andela in a way that encourages mutual respect, equality, ersity and inclusion.

A Deep Commitment to our Mission:

• You are committed to creating large-scale change and impact.

In addition, an extraordinary candidate has these attributes:

• A polished professional who demonstrates drive and initiative
• Thrilled by the idea and challenge of working in a fast paced start-up environment.
• Has emotional maturity and excels in ambiguity.
• Is not afraid of hard work or long hours on occasion
• Has a strong proficiency Excel, Powerpoint, and with the Google Suite of products (Mail, Calendar, Drive), plus proficient in designing, creating, and maintaining Drive spreadsheets
• Attention to detail and is willing to double and triple check their work.
• Excellent writing, narrative-building, and proofreading skills. You catch the omissions/errors everyone else misses.
• Facility in verbal and cross-cultural communication. Understands the complexities of remote working with people in multiple locations.
• Can plan and conduct complex and sensitive administrative and operational duties.
• Can organize and prioritize work to meet critical timelines.
• Has very strong Project Management and logistical management skills
• Is a calm and effective multi-tasker, who doesn’t drop the balls
• Travel occasionally for work engagements.
• Must be an all around incredible person we have a strict no jerks policy at Andela.

Benefits

• Fully Remote work culture – we hire globally and all of our roles are fully remote!
• Bring your own device stipend – buy your own laptop with funds from Andela
• Quarterly work from home stipends
• Flexible working hours
• Equity (as a part of compensation package)
• Healthcare, 401k / pension (US only)
• Andela Affinity Groups
• Growth & development paths
• Generous Paid Time Off, Parental Leave, Compassionate Leave
• And more to come! We’re on a journey to reimagine global benefits at Andela

At Andela, we outcompete through ersity. We know that our strengths lie in the multiplicity of talents, perspectives, backgrounds & orientations resident in our community and we take pride in that. Andela is committed to a work environment in which all iniduals are treated with respect and dignity. Each inidual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits discriminatory practices. Andela provides equal employment opportunities and workplace to all employees and applicants without regard to factors including but not limited to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, pregnancy (including breastfeeding), genetic information, HIV/AIDS or any other medical status, family or parental status, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. This commitment applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Our policies expressly prohibit any form of harassment and/or discrimination as stated above.

Andela is home for all, come as you are.

Executive Assistant – Remote

Los Angeles, CA

Full time

job requisition id JR22-185

Job Description:

TrueCar is on a mission to revolutionize the way that consumers engage in the vehicle purchase and ownership experience. We’re building an end-to-end consumer journey that’s uplifting, empowering, and unrivaled in the marketplace, and we’re looking for the best and brightest to help us achieve our goals. We’re on the hunt for teammates who embrace challenge, relentlessly innovate, and reject the notion that ‘it can’t be done.’

TrueCar maintains a Dynamic Workplace, allowing employees to have their primary workstations at home, with office space in Santa Monica, CA and Austin, TX to be made available to iniduals and teams to use as needed. Employees enjoy excellent benefits (100% employer-paid health/vision/dental premium, 401k with contribution matching, equity for eligible roles, etc.) as well as perks like monthly credits for at-home food delivery, internet/mobile phone service coverage and fitness expenses. In short, we care deeply about our teammates and build employee-centric programs that prove it.

About the Job:

The Executive Assistant role will primarily report and provide project management and executive administrative support to the CTO and will be embedded into the Technology function. This role will manage several ongoing and ad-hoc projects primarily in the Technology function, as well as Consumer and Product functions on an as needed basis. Additionally, this role will be responsible for delivering and coordinating engaging and effective meetings and events and provide ongoing executive administrative support to the Chief Consumer Officer and the Head of Product.

What You’ll Do:

• Lead and project manage department-wide projects that focus on employee engagement (e.g. TrueCar’s internal Hackathon, Friday Forum, All Hands, various conferences and off-sites, Engineering blog and Engineering Brand Committee).
• Responsible for other special projects as needed with a high degree of collaboration across teams and functions.
• Create and design highly visible decks and other materials (e.g Board of Directors, NADA materials, etc.) collaborating directly with Senior Leadership on content, deliverables and deadlines. Provide unique, thoughtful and creative design and feedback on decks and materials to the senior leadership team.
• Plan and lead the execution of department-wide internal meetings, events and communications which include facilitating the creation of the agenda, decks and other applicable communications as well as driving the logistics for the meeting or event.
• Drive CTO & Tech Leadership meeting agendas, take notes, track action items and follow up/through to drive alignment and accountability with assigned owners.
• Proactively anticipate the needs of the Technology Senior Leadership and drive efficiencies and improvements to build capacity for the team.
• Research and present ideas to the senior leadership team on how to deliver more engaging meeting and event experiences to the assigned groups by collecting input from the internal technology, consumer and product team members at all levels and collaborating with other departments.
• Provide routine and complex administrative support to the Chief Technology Officer, Chief Consumer Officer, and the Head of Product primarily with calendar management, expense reporting, travel, meeting and offsite logistical support.
• Collaborate on and create exceptional written and verbal communications and materials for internal and external stakeholders, including board materials and internal company presentations.

What You’ll Need:

• 8+ years of executive administrative support
• 5+ years of project management experience and demonstrated ability to collaborate across teams and levels of the organization
• Ability to work independently to proactively identify daily priorities and a proven bias for action to complete tasks
• Strong organizational and time-management skills. Ability to effectively handle multiple tasks at the same time without losing track of priorities and important details
• Excellent people skills. Highly skilled at building rapport and collaborating with all levels of the organization from board members to inidual contributors
• Excellent written and verbal communication skills. Ability to comfortably handle department-wide communications as well as 1-1 communications with clarity and effectiveness
• Highly skilled in anticipating people’s needs in pursuit of improving productivity and creating efficiencies through well thought out solutions and proactive actions
• Ability to work across multiple constituents at senior levels while ensuring there is clarity and priority to the work requested/to manage up with grace.
• Demonstrated ability to operate with a high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company
• Tech savvy. Proficiency in Google Suite tools and a strong ability to learn new technologies and tools, as needed
• Previous experience supporting a technology organization preferred
• Ability to create engaging Google Slide Decks or Powerpoint presentations desired

*** While this position is open to remote work through TrueCar’s Dynamic Workplace initiative, applicants may not reside in Colorado. Colorado candidates will be required to relocate. ***

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Title: Administrative Secretary

Location: US National – Remote

We are seeking an Administrative Secretary who is vital to the operations of the Whiting School of Engineering Office of Undergraduate Academic Affairs, providing administrative support to the Vice Dean for Undergraduate Education, the Associate Dean for Undergraduate Academic Affairs, the Assistant Dean for Undergraduate Academic Advising, and the Director for Undergraduate Faculty Mentoring.

The successful applicant is an organized, detail-oriented inidual, who manages multiple competing priorities with grace. They build collegial working relationships with various personalities with ease and possess the judgment to work independently as a contributing member of a team. The Administrative Secretary reports to the Assistant Dean for Undergraduate Academic Advising.

The position offers a fully remote schedule for someone who can manage the competing requirements of the job.

Specific Duties & Responsibilities:

Administrative Support Vice Dean for Undergraduate Education

• Maintain an accurate calendar at all times for the Vice Dean of Undergraduate Education based on knowledge of goals and priorities.
• Schedule appointments and meetings with faculty, students, staff, and others across the University.
• Prepare agendas and materials for meetings.
• Draft and prepare office communications for signature.
• Proofread and edit confidential and sensitive information.
• Make travel arrangements and process reimbursements as needed.
• Provide Administrative support for ongoing special projects.
• Maintain and organize electronic and paper files.

Administrative Support Associate Dean for Undergraduate Academic Affairs

• Maintain the calendar for the Associate Dean for Undergraduate Academic Affairs.
• Schedule meetings and work collaboratively with internal and external organizations to ensure an accurate calendar at all times.
• Schedule appointments and meetings with faculty, students, staff, and others across the University.
• Make travel arrangements and process reimbursements as needed.
• Provide Administrative support for ongoing special projects.
• Maintain and organize electronic and paper files.

Administrative Support Director of Assistant Dean for Undergraduate Academic Advising

• Maintain the calendar for the Assistant Dean for Undergraduate Academic Advising.
• Schedule meetings and work collaboratively with internal and external organizations to ensure an accurate calendar at all times.
• Schedule appointments and meetings with faculty, students, staff and others across the University
• Make travel arrangements and process reimbursements as needed.
• Provide administrative support for ongoing special projects.
• Maintain and organize electronic and paper files.

Administrative Support Director of Undergraduate Faculty Mentoring

• Maintain the calendar for the Director of Undergraduate Faculty Mentoring.
• Schedule meetings and work collaboratively with internal and external organizations to ensure an accurate calendar at all times.
• Schedule appointments and meetings with faculty, students, staff and others across the University
• Make travel arrangements and process reimbursements as needed.

Provide Administrative Support for Undergraduate Faculty Mentoring Program

• Maintain and organize electronic and paper files.

Minimum Qualifications (Mandatory):

• High School Diploma/GED.
• Two years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.*

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications:

• Bachelor’s Degree preferred.

Special Knowledge, Skills & Abilities:

• General office or administrative experience with solid customer service skills (preferably in an academic environment).
• Requires strong oral and written communication skills.
• Ability to work with multiple constituencies (students, faculty, and staff).
• Basic computer proficiency (Microsoft Word, Excel, PowerPoint).
• Familiarity with Johns Hopkins technology systems, especially SAP

Classified Title: Administrative Secretary

Role/Level/Range: ATO 37.5/02/OD Starting Salary Range: Commensurate with experience Employee group: Part-time

Schedule: M-F As Scheduled, Up To 25 hours Weekly Exempt Status: Non-Exempt Location: Telecommute Department name: Academic Affairs Ugrad Personnel area: Whiting School of Engineering

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Executive Assistant- VP of HR and Sr. Director, Total Rewards

UNITED STATES

GENERAL & ADMINISTRATION

REMOTE FULL-TIME

About Kraken

As one of the largest and most trusted digital asset platforms globally, we are empowering people to experience the life-changing potential of crypto. Trusted by over 8 million consumer and pro traders, institutions, and authorities worldwide – our unique combination of products, services, and global expertise is helping tip the scales towards mass crypto adoption. But we’re only just getting started. We want to be pioneers in crypto and add value to the everyday lives of billions. Now is not the time to sit on the sidelines. Join us to bring crypto to the world.

To ensure Kraken is the right fit for you, please ensure you read Kraken Culture Explained to find out more about us!

This position will be responsible for a broad range of support duties to enable the VP of Human Resources and the Sr. Director of Total Rewards, and their teams to perform optimally. To be successful, you will have to be able to juggle multiple responsibilities in parallel, anticipate deadlines and changes, be very self-organized, articulate, coordinate with other peers and senior executives, and smoothly collaborate in a fast-paced environment where teamwork, professionalism, confidentiality, and communication are important.

What you’ll do

• Assist executives in scheduling one-off and series of meetings with internal and external parties; deftly manage conflicts and prioritize time utilization
• Increase the efficiency and efficacy of the executives through various optimization and prioritization across a range of complex, critical topics
• Ensure appropriate confidential awareness is applied with external and internal stakeholders at all levels
• Organize domestic and international travel as well as meeting venues for executives, team members, and external parties as needed
• Anticipate, compare, and process expenses related to above
• Organize and manage corporate events for executives, industry contacts and external parties as needed
• Assist with preparation for key strategic meetings (i.e. create summarized agendas)
• Prepare, catalog, distribute materials, reports, and other executive content
• Build relationships with the broader team while acting as a gatekeeper for the executive
• Additional tasks and assignments: such as tracking invoices, mailings, packages, etc.

Who you are

• 3 – 4+ years as an Executive Assistant supporting executives in a fast paced environment
• Prior experience supporting executives in a start-up will be considered a bonus
• Experience planning and executing corporate events
• Tech savvy and familiar with MacOS, Slack, Google Suite and Zoom
• Thrive in a fast-paced environment where you get to utilize your resourceful, problem solving nature
• Competent in organizing multi-stakeholder and multi-time zone meetings and events
• Able to deal with conflicting priorities with ease and confidently communicate with staff at all levels
• Understanding and ability to build modern presentations and spreadsheets would be a bonus
• Self-starter yet seek and enjoy the opportunity to collaborate with others
• Detail oriented and analytical, with the ability to follow-through
• Self-motivated, flexible and able to thrive in a result-driven environment with tight deadlines
• Compassionate and caring with high EQ

We’re powered by people from around the world with their own unique and erse experiences. We value all Krakenites and their talents, contributions, and perspectives, regardless of their background. We encourage you to apply for roles where you don’t fully meet the listed requirements, especially if you’re passionate or knowledgable about crypto!

As an equal opportunity employer we don’t tolerate discrimination or harassment of any kind. Whether that’s based on race, ethnicity, age, gender identity, citizenship, religion, sexual orientation, disability, pregnancy, veteran status or any other protected characteristic as outlined by federal, state or local laws.

Administrative Assistant – Operations

Level – Experienced

Remote Type – Fully Remote

Position Type – Full Time

Travel Percentage – Negligible

Job Shift – Day

Description

ADTRAV Travel Management, founded in 1977, has over four decades of experience in managing corporate, government, vacation, group, meetings, and incentive travel programs across the United States. We have experienced steady growth throughout our history and are currently ranked as one of the top business travel management companies in the country.

The Travel Support Specialist will assist agents and management with various aspects of the reservation and reporting process. This position is a remote position.

Major Duties & Responsibilities

• Assist frontline agent and hold for vendors when appropriate allowing agent to quickly service clients
• Assist leadership with various duties to include but not limited to distributing emails, monitoring bright metrics, gating agents in support of SLA requirements, monitor queue work and distribute as appropriate
• Ensures that all Department Processes are properly documented and communicated
• Research weekly/monthly SLA reports when performance is below contract
• Support leadership with call monitoring objectives
• Distribute monthly agent scorecard results

Qualifications

Required Knowledge, Skills & Qualifications

• Excellent phone etiquette, customer service and presentation skills
• Comfortable working in a fast paced environment with performance based metric responsibility
• Ability to manage multiple priorities simultaneously and complete tasks with minimal supervision
• Proficient with Microsoft Office, mainly Outlook, Excel and Word

Preferred Knowledge, Skills & Qualifications

• Experience creating and maintaining information databases and trackers

Physical Requirements:

This position is sedentary in nature, which requires very little to no lifting, pushing and pulling. The primary functions of this position include but are not limited to the ability to perform work utilizing a computer for extended periods of time. The ability to sit or stand for extended periods of time without leaving the work area is required.

Executive Assistant

NEW YORK CITY, NY; SAN FRANCISCO, CA; CHICAGO, IL; LOS ANGELES, CA; SEATTLE, WA; PORTLAND, OR; UNITED STATES – REMOTE

About the Team

DoorDash is scaling at an unprecedented rate, and we are hiring an Executive Assistant to partner with leaders of our organization. As operators and marketers, we partner with all of your favorite restaurants and local merchants to make DoorDash the #1 local delivery app.

You’ll be an essential part of the team, responsible for keeping our executives efficient and allowing them to make a difference while building and scaling new ways to delight our customers using the DoorDash platform. We aim to be one step ahead. We value going into each day making the impossible possible.

About the Role

You will support our executives in our Global Sales and Operations organization and their teams. You will be their “go-to” person for calendar management, team-building activities, and project management. You will report to the Executive Business Partner to the Chief Revenue Officer on our Administrative Team.

You’re excited about this opportunity because you will

• Help keep our teams organized and efficient by proactively moving conflicts and enabling our leaders to make an impact
• Promote team culture and cohesion
• Plan and execute events for our team
• Manage multiple projects simultaneously
• Handle highly confidential information
• Be an integral part of our team

We’re excited about you because

• You have 3-4+ years of experience in an administrative support role
• Excellent written/verbal communications
• You enjoy diagnosing issues and implementing creative solutions to solve challenges
• You are flexible to shifting priorities
• You are able to manage your time effectively

Title: Administrative Assistant

Location: United States

• Remote
• Full Time

Salary: Competitive + excellent benefits (bonus, pension, healthcare, life cover, etc)

Location: Fleet, Hampshire, hybrid working available/ 1 day per week on-site

This is a fantastic opportunity to be part of a leading and established global market access and HEOR consultancy who are rapidly expanding. Our vision is to enable faster patient access to therapies that improve health outcomes and to be the go-to consulting partner, using insight-based strategic consultancy and transformative digital applications to deliver smarter market access solutions. PRMA Consultancy & PAI/heRo3 have an exceptional reputation with our clients for being thought leaders within market access, delivering excellence consistently. We work across the whole spectrum of development from pre-clinical through to launched products with a big focus on oncology, immunology, orphan drugs, and regenerative medicine.

We are looking for an Assistant Contracts Manager, who thrives on working in a fast paced environment!.

What you’ll do

• Supporting the VEA business units’ client and supplier contracts and digital applications agreements and to help ensure that we comply with all the necessary contractual and internal requirements
• Managing logins to client systems
• Working alongside the Legal & Compliance Manager to maintain and update all company policies and contractual arrangements across the business;
• Advising on and collating internal approvals prior to signature of contract;
• Managing a central VEA legal and compliance inbox, routing requests and enquiries to the correct recipients
• Additional contract coordination and management activities as required.

Specific duties and responsibilities of the role:

• Master Services Agreement (MSA) & Statement of Work (SOW)
• First point of contact for all queries from clients or internal.
• Drafting of CDAs, SOWs and MSAs for 3rd party contractors.
• Assisting with SOW completion for team members.
• Processing MSAs onto CRM/SharePoint.
• Ensuring 3rd party contractor engagements follow the correct VEA and Group processes
• Managing contract approval and signature process.
• Ensuring projects being delivered, and services being purchased, are the subject of signed contracts.

Administration

• Coordinating use and output from a centralised Legal Inbox, channelling requests and enquiries to the appropriate recipient
• Ensuring correct contract templates are being used by team.
• Updating client sites on SharePoint with all templates, contracts, discounts and training requirements, logging the information.
• Keeping proposal templates up to date.
• Keeping database/tracker of all client systems and platforms and ensuring PRMA Consulting are compliant in our use of them, i.e. does each user require own account? Include tracking dates to ensure they are kept up to date.
• Ensuring PRMA Consulting’s information on client systems is accurate, up to date and selling our services where possible, i.e. Scientist Marketing platform/Ariba.
• SharePoint filing of all contracts once fully executed and updating of internal client and 3rd party contractor documentation logs.

About you

• Proven experience as an administrator
• Excellent knowledge of reporting procedures and record keeping
• A business acumen partnered with a dedication to legality
• Methodical and diligent with outstanding planning abilities
• An analytical mind able to see the complexities of procedures and regulations
• Exceptional interpersonal skills, friendly with a can-do attitude
• Good working knowledge of Microsoft Office packages Outlook, Word, Excel and Power Point
• First-class administrative and organisational skills
• High standard of written and spoken English
• Quick learner with a flexible attitude

Senior EA to the Founder

Remote or Vancouver, BC

Dapper Labs Executive Administration

Full-time

We’re looking for a Senior Executive Assistant to support our Founder/CEO.

This role serves as the eyes and ears for the Founder, connecting organizations, projects, and critical business information – ensuring meetings and materials are efficient and effective, and serves as a trusted partner to deliver against the priorities of the business.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the Founder’s needs. The role must interact seamlessly and with a professional demeanor across a broad range of iniduals including members of the Senior Management Team, Board of Directors, and leaders that report to the Founder.

To perform this job successfully, the inidual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion

What we’ll accomplish together:

• Partner with the Founder throughout the course of the week to ensure workflows are extremely proficient and organized and that time is diligently managed to optimize for the most productive outcomes possible.
• Manage, maintain and have full ownership of a busy calendar, and respond to copious meeting requests that require frequent re-prioritization and delegation.
• Act with elegance and diplomacy for the office of the CEO to nurture relationships internally with the team and externally within the industry, investors, partners and VIP connections.
• Provide feedback, and direction on priorities and establish clarity when needed. Manage expectations and follow-up with the CEO and the team as necessary.
• Own the day-to-day workflow for the CEO and work with the team to prioritize and gain a holistic understanding of needs.
• Maintain schedule and coordinate meetings, performing day-to-day administration of the office and work closely in partnership with the other EAs supporting the Founder
• Support the Founder by creating a balance between their business and personal obligations.

A little about you:

• You have experience in an Executive Assistant role.
• You have stellar interpersonal skills. You’ll be collaborating with team members across the entire organization, including executive leadership.
• You are extremely organized. We have a lot going on at all times, and you relish in the opportunity to bring structure to chaos.
• You exhibit high attention to detail in everything you do.
• You’re not just comfortable with ambiguity, you thrive in it!
• You don’t have an ego, and are eager to jump in wherever you are needed.
• Location is unimportant, but you must be willing to work in Pacific Time.
• Curiosity is at our core. You’re not afraid to question everything, help drive innovation and implement process improvements that help us make greater impact.

More about Dapper Labs:

Dapper Labs is the world’s first blockchain entertainment company. We are the creators of industry-leading experiences including CryptoKitties and NBA Top Shot, as well as Dapper Wallet the simplest way to manage your assets and use the blockchain. We are also the original developers behind Flow, a new decentralized blockchain designed from the ground up for scalability and ease of use.

Our mission at Dapper Labs is to make the world a more accessible and enjoyable place through consumer adoption of decentralized technologies.

We have raised over $600M from leading and notable investors including Andreessen Horowitz, Coatue, Union Square Ventures, Venrock, Google Ventures (GV), Samsung, and the founders of Dreamworks, Reddit, Coinbase, Zynga, and AngelList, among others. Dapper Labs’ current studio partners include the NBA and NBPA, the NFL-PA, Ubisoft, Warner Music, Turner, Dr. Seuss, Genies, and the UFC, as well as 100+ others.

Visit our website to learn even more about Dapper Labs, including information about benefits and perks.

#LIremote

Title: Executive Assistant, Hardware

Location: United States

• Employees can work remotely
• Full-time

Company Description

Block is one company built from many blocks, all united by the same purpose of economic empowerment. The blocks that form our foundational teams — People, Finance, Counsel, Hardware, Information Security, Platform Infrastructure Engineering, and more — provide support and guidance at the corporate level. They work across business groups and around the globe, spanning time zones and disciplines to develop inclusive People policies, forecast finances, give legal counsel, safeguard systems, nurture new initiatives, and more. Every challenge creates possibilities, and we need different perspectives to see them all. Bring yours to Block.

Job Description

Square is looking for a dynamic and creative inidual to join the Executive Operations team, helping our top executives and supporting their teams. Our Executive Assistants (EAs) are the strategic partners who hold everything together – from calendaring and travel, to reporting processes and team support, you will participate in confidential efforts to support Square’s programs. The Square Executive Operations Team is a centralized organization where our EAs report into EA Managers. We are looking for an EA who has a natural passion for learning and people development, enjoys taking on new tasks and projects, and who excels at strong communication in an energetic, fast-paced and human-centric environment.

Qualifications

• Provide administrative and strategic support to three leaders on the Hardware Team.
• Maintain sensitive and complex calendars, requiring coordination with executives, partners, and EAs.
• Be an active participant and knowledgeable resource, while ensuring executive preparation and effectiveness.
• Find new and efficient ways to create work processes to help maximize your executives’ time.
• Identify gaps and take ownership of projects; help compile and prepare material and agendas for team meetings, such as all-hands presentations and events.
• Maintain confidential information and effectively manage competing projects.
• Foster relationships with several cross-functional partners to help support team programs and goals.
• Work within our centralized Executive Operations team to provide support, mentorship, and guidance to enhance the team as a whole.

Additional Information

• 5+ years of experience as an Executive Assistant, Administrative Business Partner, or similar role.
• Strong communication, organizational skills, and ability to connect distributed teams across multiple geographic locations and time zones in a remote environment.
• Full proficiency and extensive experience with Google Suite, including Google Calendar, Docs, Sheets, Forms, and Slides.

Perks

We want you to be well and thrive. Our global benefits package includes:

• Healthcare coverage
• Retirement Plans
• Employee Stock Purchase Program
• Wellness perks
• Paid parental leave
• Paid time off
• Learning and Development resources

ANYWHERE IN THE US /

OPERATIONS /

CONTRACTOR

Truss is tackling strategically tough, transformative technical problems for large government agencies, Fortune 500 and late-stage venture-backed companies. We use modern development practices to build software, streamline infrastructure, and train others through shoulder to shoulder exposure to our teams. We have earned a reputation with our clients for pragmatism, autonomy, expertise and trust. We extend these values to our strong relationships with contractors, partners and employees, because we believe this is fundamental to doing great work. Truss was named one of the Inc. 5000 Fastest Growing Companies in 2020 and 2021.

In the next five years, Truss is looking to increase headcount 2 to 3x (currently at a 130 headcount), graduate into the large business government contracting category, and have a larger market share of both private and public sector contracts. We have been a remote-first organization since our inception in 2012 and are eager to continue being an industry leader in salary transparency, providing a sustainable work environment, and advocating for ersity, inclusion, equity, and belonging within our organization.

THE CHALLENGE

As an Executive Assistant at Truss, you will…Work directly with the Chief Executive Officer of Truss to ensure the executive has efficient support. Influence the operations of a newly formed team of EAs in supporting the operational needs of the organization.

THE OPPORTUNITY

As the Executive Assistant to the CEO of Truss, you will manage the founders calendar, email, and social media presence to ensure their calendar and day-to-day activities move smoothly.

THE TEAM

This Executive Assistant will be a part of a newly formed team of EA’s and will report directly to the Business Administrator. You will collaborate with of three to four Executive Assistants to support smooth operations of the organization.

THE SKILL SET

Possess proactive communication skills and ability to fully support their leader. Prior experience supporting C-level executives in a remote technology organization. Sound judgment regarding confidential and sensitive matters. Proven ability to meet multiple and/or unexpected deadlines in a demanding environment. Social media account management is a plus. Promote process improvement: Challenge the status quo, ask critical questions, share knowledge and encourage others to do so as wellAbility to take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. Commitment to excellence – perform duties at the highest level possible on a consistent basis.

Note: If you’re not sure if you have 100% of these skills, we still encourage you to apply if you think you might be a good fit.

OUTCOME 1: Support CEO day-to-day

• • Coordinate with third parties such as clients and consultants on behalf of the CEO
  • Oversee the CEO’s calendar including tracking company priorities and making decisions informed by those priorities
  • Facilitate travel arrangements as needed
  • Thoughtfully take the initiative to communicate over Slack in a way that helps people feel heard and seen, not overlooked
  • Be resilient to changes, unflappable
  • Strong competency in a remote-first environment

OTCOME 2 – Ensure Operational Excellence

• • Become well acquainted with our Leadership Team – the iniduals and their business needs – in order to assess what kind of administrative support is needed
  • Improve administrative and operational needs of the CEO to create a collaborative relationship.

OUTCOME 3 – Manage Social Media Presence

• • Understand a variety of social media landscapes and the desired presence and engagement for them
  • Curate a social media posting cadence on behalf of the CEO to ensure activity and engagement across desired platforms.

Eligibility: You must be eligible to work in the US. Unfortunately, we are unable to sponsor work visas at this time.

Truss is a federal contractor and as such must adhere to executive order 14042 for the Covid Vaccination mandate regarding federal contractors. Upon employment, Truss will request proof of vaccination. If a medical or religious accommodation is needed, a discussion can be held with our People Operations department.

** A note from Truss: We know you’re likely experiencing a lot of disruption as our nation (and our world) responds to COVID-19 and other events – we’re experiencing it, too. During video interviews, you’ll likely see more of our human side. Family members, partners, kids, and pets are home with some of us! We promise to be present and engaged, but we may be a little…harried. It’s OK if you are, too – we understand that everyone is experiencing extra stress right now. If you have any questions along the way, please let us know, and stay healthy and safe. **

Title: Administrative Assistant

Location: United States

Practice/Department: Operations & Support

Location: Flexible/Remote

Position Type: Full Time, Exempt

What You’ll Do at BTS

The greatest ideas in the world will die on the vine if not properly implemented. At BTS, we turn our clients’ ideas and strategies into results. We do this by designing customized learning experiences that drive innovation, alignment, and performance.

We are searching for an energetic and proactive Administrative Assistant to join our US Admin Team. In this role, you’ll perform a wide range of duties. Your time and energy will be dedicated to traditional Administrative Assistant duties for our Director and Senior Director population. This includes calendar management, meeting support, and light project work for 2-3 people.

At BTS the fun factor is BIG. You’ll laugh a lot. No, really. We believe in having fun while we work. Life’s too short, right? And we do our work in a team-based setting where our entrepreneurial culture of freedom and responsibility empowers you to contribute from your first day.

What We’re Looking For

Curiosity. Creativity. Dependable initiative and roll up your sleeves urgency. Strong attention to detail.

Did you catch that? Did that typo make your eyes hurt? Good.

Being proactive and a self-starter is very important to this role, as well as being able to work independently with little supervision; and/but enjoys regular interaction with your manager to exchange successes and challenges.

We are also looking for proven Administrative Assistant experience that includes:

• Excellent time management skills and ability to multi-task and prioritize work
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Very good technology skills, especially with Excel and PowerPoint

Ideal candidates will also possess experience using Salesforce and Zoom, and have experience and/or knowledge of the consulting business.

Lastly, eligibility to work in US permanently without sponsorship is required.

Title: Executive Assistant, Product

Location: Remote – US

GitHub is changing the way people build software together. We’re growing fast and looking for an experienced Executive Assistant with excellent communication skills to support our VP of Product.

The Executive Assistant will be responsible for handling key processes, supporting the critical needs of the business, especially surrounding project management and product functions. You should be detail-oriented, organized, punctual, and comfortable working in highly fast-paced environments. You’ll be entrusted with highly sensitive information on a regular basis relating to headcount activity, financial plans, and strategic partnerships. Being active and able to make decisions with minimal guidance or communication is crucial in this role. We’re looking for an inidual who sees problems as puzzles to solve and is resourceful in their ingredients to the solution.

You may also provide light support to other key leaders within the organization as needed. This role is based remotely within the United States and reports to the Business Manager within the Product Org.

Responsibilities:

• Arrange complex and detailed travel plans, for both international and domestic, as well as itineraries and agendas
• Provide administrative support to the VP of Product, including calendar, and expense management in a timely manner
• Anticipate the needs of a busy team and help them be more productive and successful
• Help to organize training activities and on-boarding sessions for new leaders coming into the business, working in partnership with Product Operations and the Business Manager
• Project manage key initiatives, such as OKRs and headcount planning
• Proactively resolve time-sensitive issues, demonstrating excellent judgment and problem-solving skills
• Schedule meetings, mini-summits and annual meetings to drive deal flow and team collaboration both internally and externally
• Assist with presentations, internal communications, and media communications
• Manage meeting agendas, notes and minutes, and follow-up items
• Be a liaison and build positive working relationships with Product Leadership and other cross functional stakeholders, including finance, communications, HR, and IT
• Handle confidential information professionally

Minimum Qualifications:

• At least 5 years of experience as an executive assistant in a dynamic global environment
• Ability to learn new technologies quickly, such as GitHub or project management software
• Proficient in Google Apps, particularly Google Calendar, and Google Docs
• Proficient in communication technologies including Zoom, Slack, and Microsoft Teams
• Strong attention to detail when handling priorities, projects, and deadlines
• Skilled in multitasking across various stakeholder needs
• Skilled with creative, critical thinking, solving ambiguous problems, and project management
• Ability to anticipate and prioritize needs
• Ability to build positive working relationships with key leaders and stakeholders
• Flexible when it comes to responsiveness and adaptive to an ever-changing environment
• Strong interpersonal skills and the ability to communicate with all levels and departments within the organization
• Excellent written and verbal communication skills
• Experience scheduling across multiple time zones

Preferred Qualifications:

• 5+ years of executive administration experience.
• Experience working in technical environments.
• Experience working in a global business for a global leader.
• Confidence in leading meetings or managing projects with senior level personnel.
• Proficient in office technologies, such as Excel, Google Sheets, PowerPoint, Keynote.

(Colorado only*) Minimum salary of $58,000 to maximum $96,000 + bonus + equity + benefits.

Note: Disclosure as required by sb19-085 (8-5-20) of the minimum salary compensation for this role when being hired in Colorado.

Who We Are:

GitHub is the developer company. We make it easier for developers to be developers: to work together, to solve challenging problems, and to create the world’s most important technologies. We foster a collaborative community that can come together as iniduals and in teams to create the future of software and make a difference in the world.

Leadership Principles:

Customer Obsessed – Trust by Default – Ship to Learn – Own the Outcome – Growth Mindset – Global Product, Global Team – Anything is Possible – Practice Kindness

Why You Should Join:

At GitHub, we constantly strive to create an environment that allows our employees (Hubbers) to do the best work of their lives. We’ve designed one of the coolest workspaces in San Francisco (HQ), where many Hubbers work, snack, and create daily. The rest of our Hubbers work remotely around the globe. Check out an updated list of where we can hire here: https://github.com/about/careers/remote

We are also committed to keeping Hubbers healthy, motivated, focused and creative. We’ve designed our top-notch benefits program with these goals in mind. In a nutshell, we’ve built a place where we truly love working, we think you will too.

GitHub is made up of people from a wide variety of backgrounds and lifestyles. We embrace ersity and invite applications from people of all walks of life. We don’t discriminate against employees or applicants based on gender identity or expression, sexual orientation, race, religion, age, national origin, citizenship, disability, pregnancy status, veteran status, or any other differences. Also, if you have a disability, please let us know if there’s any way we can make the interview process better for you; we’re happy to accommodate!

Please note that benefits vary by country. If you have any questions, please don’t hesitate to ask your Talent Partner.

#LI-POST

Senior Administrative Coordinator

Location: United States

You’ll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges.

OptumRx is an empowering place for people with the flexibility to help create change. Innovation is part of the job description. And passion for improving the lives of our customers is a motivating factor in everything we do.

If you’re ready to talk about groundbreaking interactions, let’s talk about what happens when a firm that touches millions of lives decides to gather results from millions of prescriptions every month and analyze their impact. Let’s talk about smart, motivated teams. Let’s talk about more effective and affordable healthcare solutions. This is caring. This is great chemistry. This is the way to make a difference. We’re doing all this, and more, through a greater dedication to our shared values of integrity, compassion, relationships, innovation and performance. Join us and start doing your life’s best work.

Let’s face it, no industry is moving faster than health care. And no organization is better positioned to move health care forward than UnitedHealth Group. We’re out to use data, technology and people in ways that help drive change and make the health care system work better for everyone. As part of our clinical support team, you will be a key component in customer satisfaction and have a responsibility to make every contact informative, productive and positive. Take this opportunity to work with a Fortune 6 industry leader.

Part of the challenge here is dealing positively with members and providers in sometimes challenging circumstances. As a subject matter expert, you’ll also be the go-to resource for information. The flexibility to work evening hours will also be required.

This position is full-time (40 hours/week) Monday Friday. Employees are required to work our normal business hours of 8:00am 5:00pm. It may be necessary, given the business need, to work occasional overtime or weekends.

*All Telecommuters will be required to adhere to UnitedHealth Group’s Telecommuter Policy.

Primary Responsibilities:

• Act as a Subject Matter Expert for other team members
• Manage the intake of members or the admission/discharge information post notification
• Work with hospitals, clinics, facilities and the clinical team to manage requests for services
• Manage the referral process, processing incoming and outgoing referrals and prior authorizations, including intake, notification and census roles
• Resolve inquiries from members and/or providers

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications

• High School Diploma / GED (or higher)
• 2+ years experience analyzing and solving customer problems
• 1+ years of experience working in the health care industry
• 1+ years of experience working with medical terminology

Preferred Qualifications

• Experience working with health care insurance
• Experience in a hospital, physician’s office or medical clinic setting
• Clerical or administrative support background or experience working in a call center environment
• Experience working with Medicare and/or Medicaid Services

Telecommuting Requirements:

• Required to have a dedicated work area established that is separated from other living areas and provides information privacy
• Ability to keep all company sensitive documents secure (if applicable)
• Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service

Colorado, Connecticut or Nevada Residents Only: The salary range for Colorado residents is $17.12 $30.34. The salary range for Connecticut / Nevada residents is $18.80 $33.41. Pay is based on several factors including but not limited to education, work experience, certifications, etc. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.

Administrative Coordinator

Job Locations US-Remote

Requisition ID2022-77332

Job Function Clinical

Job Schedule Regular Full-Time

Job Description

Perform administrative tasks to ensure compliance with all contract level requirements

Essential Duties and Responsibilities:

• Provide customer support to internal and external customers
• Responsible for assigning and coordinating referrals for contract work to appropriate parties
• Computer data entry
• Perform all job duties in compliance with Person First standards, HIPAA guidelines, and company confidentiality policies and procedures.
• Complete assignments within established compliance standards and timelines
• Monitor multiple work queues daily to ensure cases move quickly through each process stage.
• Identify and resolve data errors
• Performs other related duties as assigned.
• Excellent written and verbal communication skills
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite
• Excellent organizational skills and attention to detail
• Ability to work in a fast-paced environment
• Ability to work independently

Minimum Requirements:

• High School Degree or equivalent and 0-2 years of relevant experience, or Associate Degree
• Clinical office experience preferred

Executive Assistant 3

JOB TYPE Full Time

REQUISITION 229119

DEPARTMENT Corporate – Executive Administration

Remote Opportunity – United States

JOB DESCRIPTION

SUMMARY

Provide administrative support to Executive Vice President leadership team. Provides project management support and coordination of activities. Guides and manages key engagements of the Executive Vice President. Frequent independent judgments are essential. The incumbent is also required to perform all tasks in observance of Rite Aid’s brand and strategy and adhere to our core values and service attributes.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The associate is responsible for the functions below, in addition to other duties as assigned: Facilitate communication between the assigned Executive Vice President (EVP) and their customers by answering calls, maintaining their outlook calendar, sending meeting requests, and maintaining conference room schedules. Prepares agendas or presentations, attends meetings with the EVP, and takes, transcribes, and distributes notes or minutes. Accompanies the EVP on important meetings and handles confidential and sensitive information.

Provides project management support and coordination of key activities. Schedules, guides and manages the key engagements of the EVP.

Assist with travel requirements of the EVP, including making arrangements for auto rentals, ground transportation, accommodations, airline reservations, catering services, etc. Prepares and submits expense reports on behalf of the executive. Assist with expense tracking and reporting. Provide administrative support to departmental staff members. Maintain stock of office supplies and order replacements when necessary. Required to run standardized reports from various systems.

SUPERVISORY RESPONSIBILITIES

This position currently has no supervisory responsibilities.

H.S. Diploma or General Education Degree (GED) required.

Bachelor’s Degree in Arts/Sciences (BA/BS) preferred.

3 years of experience in Administrative support role required.

Executive Assistant, Operations

Remote (United States or Canada)

Driven by the mission to democratize education, Paper is the largest provider of educational support, supporting millions of students through partnerships with thousands of school districts. Paper helps deliver true educational equity through their category leading Educational Support System (ESS) that offers virtual access to 24/7 tutors and essay reviewers. Founded in 2014, Paper philosophically believes that all students should be given the tools and resources to reach their academic potential, independent of socio-economic status, geography, language or other barriers. We are headquartered in Montreal, Quebec with remote employees across the US and Canada. Paper is proud to have been named by GSV as one of the most transformational growth companies in digital learning.

Reporting to the Senior Director of Operations, the Executive Assistant will support one or more members of Paper’s leadership team from an administrative perspective.

This position can be located in any geography in the US or Canada. Working hours will be most aligned with Mountain Time.

Responsibilities:

• Supports an executive managing a four-figure workforce.
• Completes a broad variety of administrative tasks including: managing an extremely active calendar of appointments; ensuring submission of expense receipts are completed in a timely manner; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures that schedules are followed and respected. Provide a “gatekeeper” and “gateway” role, creating win-win situations for direct access to the executives being supported.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executives being supported, including those of a sensitive or confidential nature; determines appropriate course of action, referral, or response.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Assists in coordinating the agenda and travel logistics of senior management team meetings and off-sites.
• Keeps a pulse on everything that’s happening in the department, and throughout the company – an extra set of eyes and ears for the executive. Exercises discretion with all matters.

Qualifications:

• 3+ years experience in administrative support.
• Strong proficiency in email and calendar applications.
• Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with stakeholders, clients, and team members.
• Expert level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Comfort with working in large, remote teams.

Job Perks:

• Work with a dynamic team that provides support whenever you get stuck.
• Remote first environment.
• Annual company-wide meetups.
• Opportunity for career development with a fast-growing company.
• A unique opportunity to make an impact by making education more equitable.
• Stipend to help support the growth of your home office.
• 24/7 access to Paper for family members K-12.

About Paper

Paper offers an exciting, dynamic, inclusive work environment putting excellence at the center of everything we do. Our mission is woven into the fabric of our culture, challenging our team to build meaningful and creative solutions.

We thrive when we collaborate with each other, and use integrity and selflessness to align our business decisions with our mission. We approach every challenge with positivity, achieving the outcome we want regardless of what gets in the way. Our tenacity propels our hyper-growth, where trust is key and we all strive to make an impact every day.

We believe that erse teams build better products. Paper does not and will not discriminate on the basis of race, color, religion, gender, gender orientation, gender expression, age, national origin, disability, marital status, sexual orientation, or military status in any of its activities or operations.

Nobody checks every box, but the Paper team is built by passionate and innovative people who share our mission for democratizing education. If you don’t think you meet all of the requirements above but are still interested in the job, please apply.

PS. Equity is our mission! We make sure to treat all candidates equally: If you are interested please apply through our job board – our amazing talent team will reach out! Our team isn’t able to pass on any calls/ emails our way – and this makes sure that the candidate experience is smooth and fair to everyone.

Summer Virtual Administrative Assistant

Are you ready to join a mission driven company focused on transforming educational opportunities for public school students across the country?

Are you interested in impacting the next generation of future leaders with erse backgrounds?

Are you excited by the possibility of being a team player who supports an educational program that is innovative and has proven results? If yes, read on.

Ed Inquiry is a virtual education research firm created by a small innovative erse team of educators focused on closing the achievement and excellence gaps. We are a mission driven organization and seek others that share the goal of expanding access to a quality education for ALL students.

We are looking for a Virtual Administrative Assistant who is highly organized, people centered and can handle the demands of a high traffic virtual main office. As the Virtual Operations Associate, you will interface with all stakeholders including parents/families, students, teaching staff and other groups in order to successfully support our Virtual Summer Program. What you do each and every day will be the foundation that supports our core instructional program. You will likely be the first person that our students and families meet in the virtual space and so it is essential that this inidual can maintain a warm demeanor while working in a fast paced environment.

The Virtual Administrative Assistant for Ed Inquiry must be a self-starter, capable of working within a very high energy and highly focused team of iniduals that are breaking new ground in K-12 education. We are looking for someone who is highly organized, super motivated and passionate about helping others.

Essential Duties and Responsibilities

• Receive instant messages, phone calls, emails and walk-in inquiries in our virtual Main office and provide information/responses that will yield positive solutions for our participants and their families
• Coordinate measures related to student daily attendance, teacher attendance and other programming needs.
• Prepare daily communication and send the communication to parents of absent students
• Provide supervision of the Virtual main office and ensure that all assigned students are sent to the correct virtual classrooms at the start of the day.
• Maintain accurate and orderly confidential records and share those records with EdInquiry Leadership Team
• Prepare and Share daily data/metrics in graphs and tables
• Prepare, receives, sends, and maintain records and correspondence as needed
• Interact and engage with the EdInquiry Leadership team and complete assigned tasks as needed.
• Perform other duties as assigned

Education and Experience Required

• A great attention to detail and the ability to multitask in a fast paced environment
• Working knowledge of student information systems preferred
• Skilled at working with computers, especially Google Suite
• Willingness and ability to learn new skills and processes as needed
• Organized in work habits and able to meet very tight and specific deadlines
• Extremely friendly and is customer service oriented
• Open to feedback and growth

Working Environment

This position is a full time seasonal contracted position that will be fully virtual and flexible. Expect that this employment offer will last throughout the entirety of the summer. We believe in families and flex time. Our staff are located throughout the country and connect virtually daily.

Ed Inquiry serves a very erse student population and we take pride in our erse staff and inclusive environment, so we strongly encourage applicants of color to apply.

About Ed Inquiry

Ed Inquiry is a 21st century, multicultural, education research company focused on the transformation of schools, especially those serving lower income communities. Our research-based, multicultural approach is supported by world class recognized innovators in education, analytics, technology, and business redesign. The foundation of our approach is research based, data driven and analytical. We analyze all streams of school and district data to uncover opportunities for student growth or identify challenges to academic attainment. Our approach aligns best practices found within education with techniques and methods successfully used in the private sector supported by 21st century communication strategies.

Ed Inquiry LLC is an Equal Opportunity Employer Committed to providing a erse and inclusive academic environment for its students, instructors, and staff.

Human Resource Administrative Assistant

Remote

Company Overview:

At Inkling, we believe getting an organization’s most critical knowledge to their people should be simple. We know that learning should happen flawlessly, on the job and in the moment. The Inkling modern learning platform brings this vision to life.

Designed for today’s learners and today’s work, we equip some of the world’s most recognized brands to quickly create beautiful content, build structured learning paths, generate meaningful insights, and drive business impact.

The Inkling team is committed to delivering a better learning experience for everyone. If this sounds like a mission you’d like to support, please apply below!

Position Overview:

We are seeking a highly-motivated HR Administrative Assistant to support Inkling’s HR Director, CEO, and members of our executive staff. The HR Administrative Assistant will assist with coordinating interviews and recruiting activities, hosting and scheduling company-wide meetings, culture and engagement activities, and other administrative duties. We are looking for someone who is well organized, with strong emotional intelligence and impeccable communication skills. The right person will have experience working in a fast-paced, sometimes ambiguous environment, supporting multiple executives across various US time zones.

As an HR Administrative Assistant at Inkling, we’ll look to you to help cultivate a positive environment that promotes teamwork, high performance, positivity and transparency.

Responsibilities:

• Report directly to the HR Director, with dotted line reporting to our CEO and other executive staff
• Lead both the aggregation and formatting of content for board, company and executive meetings, including preparing reports, documents and presentations for weekly, monthly, and quarterly meetings
• Perform a variety of administrative tasks (complex calendar management, book travel arrangements, manage expense reimbursement claims, etc)
• Keep the Exec team organized and up to date on critical tasks and meetings by circulating meeting agendas, facilitating meetings, and sending and checking on post-meeting follow-ups. This may include attending meetings, notating action items or decisions, sending out meeting minutes, and tracking follow-up on action items.
• Screen and route phone calls, arrange conference calls, virtual meetings and interviews, and in-person meetings and interviews.
• Manage calendars and contact lists (including scheduling meetings and calls across time zones requiring significant coordination and follow up)
• Help build efficiency and responsiveness into existing administrative processes, and help define new operational strategies to make the Exec team more efficient
• Coordinate and support the planning of on-site and off-site events and meetings, team events, and manage special projects and events as needed
• Collect and organize documents from executive’s direct reports
• Manage, draft and send mass communications and corporate communications.
• Exercise sound judgment and act in the best interest of Company goals and objectives, and positively represent the company and executive team.
• Manage company projects, HR duties and administrative tasks as needed
• Other duties as assigned

Required Skills & Experience:

• 2+ years of human resources experience
• 5+ years of administrative assistant experience, preferably supporting executive level staff
• Must have superior organizational skills, ability to work effectively and independently with minimal supervision, and able to maintain a high level of integrity and discretion
• Must have excellent communication skills (written and verbal) and the ability to work well with a wide range of people and personalities
• Prior experience supporting multiple executives across various US time zones
• Must have excellent Microsoft Office skills (Word, Excel, PowerPoint) as well as strong experience with the G-Suite (Google Calendar, Gmail, Google Slides, Google Docs)
• Ability to work remotely and located within the US.
• Bachelor’s degree strongly preferred

Environment and additional requirements:

• General office environment working remotely, supporting team members in various time zones
• Prolonged periods of sitting at a desk and working on a computer
• This position is remote and may be based in the US
• Minimal travel required, less than 10%

Benefits & Perks:

• Flexible PTO
• Medical, Dental and Vision Benefits
• Short and long-term disability insurance, life insurance
• Paid parental leave, and parental & caregiver benefits
• Monthly Wellness Reimbursement
• Monthly Cell Phone and Data Reimbursement
• Stipend to setup your home office
• 12 Paid Holidays + ½ Day Fun Fridays
• 401(k) Program
• A chance to work with a talented, smart and creative team

Executive Assistant, Engineering (Remote)

USA 

Engineering – Architecture & Platform

Full-time Salary

We’re Ada, a brand interaction platform that empowers brands to live up to their promises and have more—and more valuable—interactions with the people who love them. Our AI-powered platform has automated over 2.9 billion brand interactions for the world’s fastest-growing enterprises, including Zoom, Facebook, and Shopify. In May 2021, we raised Series C funding of $130M by Spark Capital (early investors of Twitter, Slack, Snapchat), and officially became a global unicorn with a $1.2B valuation!

The passion of our people and dedication to their craft continues to drive our dramatic global growth.

Our work is rooted in authenticity, courage, empathy, and simplicity. We use these values to create a culture that encourages groundbreaking results, career progression, and community investment. You can learn more about the founding of our company here.

We are inspired every day by the opportunity to pioneer a new industry, and welcome those who want to join us.

We are inspired every day by the opportunity to pioneer a new industry, and welcome those who want to join us. We are searching for an Executive Assistant to provide executive support to the VP Layer in Engineering. Reporting to the Sr. Director, Builder Experience you will be a proactive team player with strong communication and problem-solving skills in our dynamic fast-moving startup. You will work closely with the Executive Assistant to the CTO in helping keep the Engineering leadership team and Engineering organization running optimally and smoothly.

About You

• You have a minimum of 3 years in an EA or Executive Support role.
• You enjoy facilitating the work of a senior leader and derive satisfaction from helping a team run successfully.
• You have superior organizational skills and the ability to prioritize and balance multiple tasks in a fast-moving environment.
• You have experience in a remote-first company environment.
• You are comfortable with and adept at triaging calendar asks and juggling multiple executives’ calendars at once.
• You are familiar with scheduling travel both domestically and internationally.
• You are incredibly detail-oriented, thoughtful and proactive.
• You have excellent verbal and written communication skills.
• You embody our core values of Authenticity, Courage, Empathy and Simplicity in the way you approach work.

Outcomes

• Provide calendar and travel support to the VP layer of Engineering.
• Attend Staff meetings and provide agenda creation support.
• Support executives with expense reporting.
• Proactively manage multiple calendars and priorities based on customer meetings, product release dates, quarterly kickoffs and team needs.
• Streamline and offload your executives’ day-to-day cadence to increase their efficiency and impact, ensure their time is being spent in the most optimal way and partner with your executives in identifying urgent vs. important vs. nice to have..
• Arrange extensive domestic and international travel and accommodations.
• Comfortable and confident working with your executives and team members remotely.
• Excel at building internal and cross-functional relationships.

#LI-remote

#L1-NA1

Benefits

• Competitive salary and generous stock option plan
• Unlimited vacation
• Wellness account
• Extended health coverage
• Dental/optical/travel insurance
• Life insurance
• Employee and family assistance plan

Perks

• Flexible work schedule
• Digital first, fully remote with WFH budget
• In-house social worker
• Paid parental leave for Canadian and U.S. residents
• Development opportunities

About Us

Ada is a rapidly growing digital first company in a thriving AI ecosystem. We optimize our communication, collaboration, and work ethic for the digital world instead of in-person. We are building the workplace of the future to build the customer experience of the future. With flexible working hours, together we’ll determine a schedule that fits your style and the requirements of your role.

We are backed by world-class investors, including Spark, Accel, FirstMark, Bessemer Venture Partners, and Version One. We provide our employees with competitive compensation, great health benefits, and ownership in our company.

Ada is an equal opportunity employer. In fact, ersity is what drives our success—it’s at the core of how we hire, communicate, and work. Like our platform, we are inclusive to all, and combine our erse backgrounds, skill sets and thinking to build the best experiences for our clients and their customers.

Philanthropy Assistant

Washington, DC, United States

About the job Philanthropy Assistant

Earthworks seeks a full-time Philanthropy Assistant to enhance the effectiveness and efficient operations of the Philanthropy Team.

The Philanthropy Assistant reports directly to the Philanthropy Director and supports the raising of funds to advance Earthworks’ mission through building a culture of philanthropy. Earthworks raises more than $8 million annually from foundations and inidual donors. This job provides a great opportunity to start a career by learning about all aspects of fundraising and nonprofit management.

RESPONSIBILITIES

Administration

• Provides administrative support to the Philanthropy Director and the Philanthropy Team, including maintaining team files, documenting team policies and practices, scheduling and calendar management, and travel and meeting logistics
• Ensures smooth communications within the team and between the Philanthropy Team and other Earthworks departments
• Supports the Philanthropy Director with planning and evaluation activities, project coordination, and managing special projects
• Helps coordinate the Board of Directors’ Philanthropy Committee

Donor Relations

• Provides excellent customer service to donors, including answering Earthworks’ main telephone line and responding to public inquiries via email and mail
• Processes incoming donations and prepares mail merges, acknowledgement letters, and donation receipts
• Prepares correspondence and donor communications materials
• Supports the implementation of fundraising campaigns
• Plans donor events
• Assists with donor prospect research

Data Management

• Manages data entry and maintains data quality and hygiene in Salesforce donor database, including creating segmented donor mailing lists
• Tracks fundraising metrics
• Coordinates with the Finance and Operations Team around income reconciliation, invoices, timesheets, receipts, credit card statements, expense reports, and provides required donation documentation

SKILLS AND QUALIFICATIONS

• Self-motivated, detail oriented, problem-solver
• Strong interpersonal, verbal, and written communication skills
• Excellent organizational and time management skills, capable of managing multiple projects simultaneously on tight deadlines
• Ability to work both independently and collaborate with colleagues working remotely across multiple time zones
• Good computer skills, with experience desired using Microsoft Office, the Google suite of office applications, Adobe Acrobat, and CRMs
• Good judgment and respect for ethical and confidentiality guidelines
• Commitment to equity and justice
• Prior experience providing high quality customer service
• 1-3 years of prior administrative experience is desirable
• Prior fundraising experience is preferred, but not required
• Data analytics and Salesforce skills a plus

BENEFITS AND SALARY

The salary for this position is $55,000 for candidates with up to 3 years of relevant prior work experience. Benefits include full health, vision, and dental coverage for the employee and their partner/family (plus a partially employer funded HSA), paid vacation, disability and life insurance, an Employee Assistance Program, and a retirement plan with a 5% employer match after one year. Additionally, after 7 years, staff are eligible for a 3 month, fully paid sabbatical.

LOCATION

Earthworks has a Washington, DC headquarters that allows for a hybrid work environment. While residence in the greater Washington, DC, area is preferable, candidates will be considered from anywhere in the United States, as this job can be performed remotely.

COVID-19 VACCINATION REQUIREMENT

Earthworks requires all those hired to provide proof of full vaccination (vaccination and booster) against COVID-19. New hires who have disabilities that make the vaccine medically inadvisable or those who have a sincere religious belief that the vaccine is impermissible may request an accommodation by contacting Lezlie Griffin, Director of Talent and Equity, at [email protected]. Accommodation will be provided only as required by applicable law.

ABOUT EARTHWORKS

We’re looking for the right folks to help us in our mission to stand with communities to protect the environment from the destructive impacts of mineral development, in the U.S. and worldwide.

Earthworks is committed to challenging and dismantling systemic oppression. Earthworks’ Board and staff understand that promoting ersity, equity and inclusion (DEI) both within and beyond Earthworks is critical to carrying out our mission to protect communities and the environment from the adverse impacts of resource extraction. We understand that our commitment to DEI means a dedication to constant learning and improvement.

Earthworks welcomes applications from erse candidates and is an equal-opportunity employer. Earthworks evaluates employees and applicants for employment on merit, competence, and qualifications and does not tolerate discrimination.

HOW TO APPLY

Apply online at https://www.careers-page.com/earthworks-2/job/L93XRY5Y by June 30, 2022. Please submit a cover letter, resume, and brief writing sample (such as a blog post or professional letter, one page or less). No phone calls please.

Title: Assistant to the Chief Impact Officer

Location: Remote

LOCATION AND COMPENSATION

This posting is for a full-time, remote, salaried position. ActBlue is authorized to support remote work in these states: Arizona, California, Colorado, Florida, Georgia, Illinois, Indiana, Iowa, Kentucky, Maine, Maryland, Massachusetts, Michigan, Minnesota, Missouri, Nebraska, New Hampshire, New Jersey, New York, North Carolina, Ohio, Oregon, Pennsylvania, Rhode Island, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, Washington D.C., and Wisconsin.

Salary Range: $50,000-60,000 based on experience

WHO WE ARE:

ActBlue is a nonprofit that builds tech and infrastructure for Democratic campaigns, progressive-aligned causes, and people trying to make an impact in order to fuel long-term, people-powered change. If you’ve ever given online to a Democrat or progressive organization, chances are you’ve used our powerful online fundraising platform.

We put power in the hands of small-dollar donors and help thousands of groups from presidential candidates to environmental organizations build grassroots movements. We envision a democracy where everyone looking to make progressive, people-powered change can easily and effectively deploy their resources, energy, and creativity to shape our country and futures. Each and every one of us, from the political activists to the tech innovators to the customer service pros, is fully committed to our mission.

THE OPPORTUNITY:

The Executive Assistant will support ActBlue’s Chief Impact Officer (CIO), enabling her to prioritize areas of impact that support ActBlue’s programming and the small-dollar donor movement. This role will report directly to the CIO and provide scheduling and administrative support to help move programmatic departments’ priorities forward. The position also involves creating cross-departmental systems to align benchmarks and other interdepartmental coordination with the CIO.

WHAT YOU WILL DO:

Calendaring & Administrative Support

• Manage the CIO’s daily and weekly calendar, including but not limited to scheduling internal recurring Outreach Team and one-on-one meetings
• Build and maintain a program calendar with deadlines for various teams
• Proactively manage the CIO’s monthly and quarterly calendars so they are synced to the organization’s broader strategic priorities
• Prepare the CIO for weekly commitments and meetings, and ensure she has relevant materials, IT-enabled equipment, and logistics support

Meeting Support (Internal & External)

• Drive and own operational and technical logistics for department meetings including team meetings, off-site meetings, and external events and meetings
• Help prepare the CIO for upcoming meetings and events by assisting with presentations, talking points, and other necessary materials
• Plan and book the CIO’s work-related domestic travel arrangements, including managing costs and expense reimbursement actions
• Perform other administrative projects and specific duties as requested

WHAT YOU BRING:

• Zero to two years of experience working in a professional environment
• Experience working in a fast-paced environment and/or with a senior leadership coordinator role
• Self-starter mentality: capable of working independently, but motivated by contributing to ActBlue’s goals and mission
• Problem-solver approach: can identify problems and figure out the best solution to work through them with limited guidance
• Clear and compassionate written and verbal communication skills
• Strong organizational skills, with keen attention to detail and high fidelity to follow up and follow through
• Ability to handle confidential information
• Electoral experience, including volunteer or internships, is preferred

BENEFITS:

• Flexible work schedules and an unlimited time-off policy
• Fully paid and trans-inclusive health, dental, and vision insurance for employees and their families
• Automatic 2% 401K contribution, plus up to 6% match
• Three months of paid parental leave for all new parents, adoptions included; 4 weeks of a fully paid flexible work schedule; plus an additional one week of paid leave and an additional one week of flexible work schedule for every full year the employee has worked for ActBlue
• Commuter or home-office benefits, including a $1,000 home-office setup allowance for all new full-time remote employees
• Additional perks include monthly snack deliveries and digital subscriptions to the Boston Globe & New York Times

Women, people of color, LGBTQIA2S+ iniduals, and members of other minority or marginalized groups are strongly encouraged to apply. ActBlue is an equal opportunity employer and does not discriminate against candidates on the basis of race, ethnicity, religion, sex, gender, sexual orientation, gender identity, disability status, or veteran status.

ActBlue is unable to sponsor work visas at this time.

*ActBlue will never ask candidates to buy equipment, nor will we email from anything other than an actblue.com or actbluetech.com email address.

Title: Administrative Assistant – Casualty Specialty Admin

Location: United States

Remote, US

The world isn’t standing still, and neither is Allstate. We’re moving quickly, looking across our businesses and brands and taking bold steps to better serve customers’ evolving needs. That’s why now is an exciting time to join our team. You’ll have opportunities to take risks, challenge the status quo and shape the future for the greater good.

You’ll do all this in an environment of excellence and the highest ethical standards – a place where values such as integrity, inclusive ersity and accountability are paramount. We empower every employee to lead, drive change and give back where they work and live. Our people are our greatest strength, and we work as one team in service of our customers and communities.

Everything we do at Allstate is driven by a shared purpose: to protect people from life’s uncertainties so they can realize their hopes and dreams. For more than 89 years we’ve thrived by staying a step ahead of whatever’s coming next – to give customers peace of mind no matter what changes they face. We acted with conviction to advocate for seat belts, air bags and graduated driving laws. We help give survivors of domestic violence a voice through financial empowerment. We’ve been an industry leader in pricing sophistication, telematics, digital photo claims and, more recently, device and identity protection. We are the Good Hands. We don’t follow the trends. We set them.

Job Summary:

Allstate Insurance has an exceptional career opportunity for an Administrative Assistant/ Casualty Specialty Admin

The Admin Assist Associate III role is responsible for supporting the Casualty Represented Litigation Department with the routine day to day administrative tasks. The role processes and prepares presentations and documents for their designated area along with solving problems related to specific tasks with minimal supervision. The Associate III is responsible for processing various types of requests received from Senior Managers and Claims Service Leaders.

Key Responsibilities:

• Advanced communication skills are required to initiate oral and written response to inquiries regarding routine situations
• Ability to prioritize work and organize own time
• Ability to complete a professional document utilizing basic grammar, spelling, and format skills
• Knowledge of major department/business unit functions
• Ability to prepare presentations independently
• Advanced knowledge of required software applications
• Identify, initiate, recommend, and implement corrective action within workgroup
• Identify and recommend opportunities for improvement beyond workgroup
• Handle multiple demands on a continual basis including difficult situations
• Assimilate, gather, and summarize detailed information for a response/decision
• Ability to train and lead routine work processes
• High level of contacts and exposure to confidential information requiring the use of tact and judgment
• Capable of independent judgment when solving problems on own
• Work under general direction

**This position is not available to California, Alaska, Hawaii residents**

Job Qualificatons:

You’re a great match for this role if you have:

• Have a High School Diploma or General Education Diploma (GED)
• Have a minimum of 1 year of Administrative handling experience
• Have previous administrative support experience – preferred
• Possess advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
• Have the ability to build relationships and interact with all levels of management and staff
• Possess excellent customer service skills
• Possess excellent written, verbal and listening communication skills using pleasant interpersonal skills
• Have the ability to assess your workload and re-prioritize as needed, as well as handle multiple tasks under tight deadlines
• Have the ability to maintain an advanced degree of confidentiality and sense of urgency
• Have the ability to work under pressure as well as the adapting to interruptions and other unexpected events and make necessary adjustments
• Are able to work independently and in team environment
• Have excellent time management skills
• Have strong computer, typing and grammar skills

What’s in it for you?

• Paid training and licensing
• Internet reimbursement
• Generous paid time off (PTO)
• Tuition reimbursement
• Discounted gym memberships
• Cafeteria style health insurance plan- starts day one!
• 401K match and pension plan
• Volunteer opportunities + matching donations
• Visit AllstateGoodLife to learn more

Compensation offered for this role is 36,000 to 55,000 per year and is based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation, which includes a drug screen.

Good Work. Good Life. Good Hands®.

As a Fortune 100 company and industry leader, we provide a competitive salary – but that’s just the beginning. Our Total Rewards package also offers benefits like tuition assistance, medical and dental insurance, as well as a robust pension and 401(k). Plus, you’ll have access to a wide variety of programs to help you balance your work and personal life — including a generous paid time off policy.

Executive Assistant

Remote-United States

We’re an international AgTech startup pioneering an ambitious mission in a high-growth industry where agriculture meets technology to solve our toughest climate and economic challenges. Through the use of data-driven insights, natural microbiology, and innovative digital technologies, Indigo is partnering across the supply chain, ultimately cultivating a scalable climate solution and enhanced partner ecosystem that beneficially serves farmers, consumers, and the planet alike.

Our mission is unique, and therefore our teams are too: from multigenerational farming experts who understand the land as though it were an extension of themselves, to cutting-edge technologists and scientists on the frontier of innovation, our teams are a reflection of the range of the stakeholders we serve: the Earth, the Farmer, and the Consumer.

The role of the Executive Assistant is to provide operations and scheduling support to the office of Indigo’s Executives. The Executive Assistant will play a key role in the efficient operations of the commercial organization to successfully achieve inidual and team objectives. The Executive Assistant is expected to perform core responsibilities and go above and beyond the listed responsibilities to ensure team success on wide-ranging projects.

Responsibilities

Administrative Duties

• Provide the highest level of support, including calendar management, to multiple executives to ensure seamless coverage at all times
• Assist in meeting preparation including setting up dial-ins and video conferences, printing meeting materials, ordering food when necessary and thinking ahead to ensure meetings are smooth and well-organized
• Provide support for organization of required signatures on documents.
• Manage conflicting priorities and deliver on the most critical assignments in timely efficient manner.
• Plan complex meetings, calls and travel arrangements including domestic and international travel, able to juggle constantly changing agendas to ensure smooth travel
• Prepare and submit business expenses in an accurate and timely manner on behalf of team
• Draft and/or edit various documentation including presentations, correspondences, meeting minutes, spreadsheets, thank you notes, and speeches.

Effective Communication

• Communicate in a flawless, professional manner (both verbal and written) to sophisticated high profile investors, customers, vendors and contacts in a clear and succinct manner
• Interact with internal and external colleagues with an upbeat, positive and friendly demeanor, always willing to help and go the extra mile.
• Collaborate with teams to complete team initiatives/special projects including presentations, board materials and investor relations communications

Process Improvement

• Proactively identify methods to increase efficiencies and productivity

Competencies

• Service orientation
• Enjoys helping others, goes the extra mile
• Organizational skills
  • Able to multitask, reprioritize and respond quickly
  • Strong process-orientation and outstanding organizational skills. Gets enjoyment from structure and process
  • Outstanding thoroughness, attention to detail, and accuracy in work product
  • Thrive in a fast-paced, deadline oriented environment while maintaining superior time management, prioritization, organizational and multi-tasking skills, with a proactive and anticipatory attitude
• Strong and flexible work ethic
  • Punctual; have flexibility to work beyond official business hours as needed.
  • Work independently as well as within a team
  • Willingness to roll up sleeves and get things done
• Positive and professional attitude
  • Persistent, patient and diplomatic.
  • High-energy, capable of operating in a very fast-paced work environment
• Quick learner and problem solver
  • Ability to learn new processes quickly, teach others, and see inefficiencies to improve upon
  • Open to learning and new ways of doing things
• Very strong interpersonal skills
  • Ability to work well with people of all levels and different personalities
  • Ability to work independently while at the same time work effectively in a collaborative structure and with personnel throughout every level of the company
• High integrity and good judgment
  • A reputation for demonstrating integrity and commitment, maintaining discretion at all times
  • Proven ability to exercise exemplary judgment and think critically with strong problem-solving skills

Qualifications

• Minimum 5-10 years in Executive Assistant role supporting C-Suite executives in a corporate environment. Willingness to learn and energy to get the job done to enable
• Bachelor’s Degree or equivalent work experience required
• Advanced level Microsoft Office skills (Word, Outlook, Excel, PowerPoint)

Location:  US Locations Only; 100% Remote

Pacific Standard or Mountain Time Zones Preferred

Salary: $60,000 – 70,000 USD | Unlimited PTO | Fully Remote | Generous Benefits

About SaaS Academy

The SaaS Academy Team is on a mission to help Software as a Service (SaaS) companies grow to new heights through world-class coaching and training.

Our CEO, Dan Martell is an award-winning entrepreneur and investor who has founded multiple companies. He was named Canada’s top angel investor and he’s completed over 40+ investments with amazing companies like Udemy, Intercom, and Unbounce.

We have big plans for the future, we’re growing fast and now, we need you to help scale to new heights and continue to provide incredible support to entrepreneurs.

About the Role

We’re searching for an experienced Executive Assistant to execute high-level administrative tasks and manage projects for our Chief Revenue Officer (CRO). The EA’s role is to maximize the CRO’s time, organize his calendar, manage his inbox, make payments, anticipate needs before they arise, and extend capacity. We view this person as a multiplier and understand that the sky’s the limit on the types of projects they can work on.

To be successful in this role, this person must be able to efficiently work in a fast-paced environment and course-correct at any moment. SaaS Academy moves at an extremely fast pace and this person must work efficiently in a chaotic setting.

The North Star principles for this position are:

• Protect CRO’s Time: Filter all inbound requests to keep an eye out for those people/places/things that are important and help prioritize them
• Efficient Calendar Management: Be clear, committed, and include context
• Ensure that Everyone Appreciates the Response: Whether that’s a clear ‘yes’ with the appropriate calendar info for an upcoming meeting or a ‘not at this time’ reply, every email and correspondence should be answered clearly and kindly
• Read the Play: Be preemptive and proactive. Come prepared and aware of all the moving pieces and how to address them ahead of time

Ideal Candidate

• Organizer: You have impeccable attention to detail, you look to improve processes and you anticipate every eventuality
• Strategist: You approach a project methodically and you’re a keen problem-solver
• Communicator: You have excellent written and verbal communication, and also provide candid feedback to all levels of leadership, including the CEO
• Adaptable: You thrive when you need to find solutions fast and you work fast and efficiently to get the job done
• Efficient: You know how to manage your time well and can help others do the same
• Initiative: You anticipate needs and enjoy tackling new challenges

Over time, the goal is that you’ll become an extension of our CRO by having the ability to anticipate needs, see around the corner, and remember things before he does. Because of this, the ability to build trust quickly is critical. We desire a high level of professionalism, confidentiality, discretion, and judgment, in both written and verbal communication.

Experience and Qualifications

• Experience: 1+ years of experience in a similar role
• Fluent in written and spoken English
• Preferred Location: based in Canada or the USA and live in the Pacific time zone
• Available nights and weekends
• Excellent organizational and time management skills
• Incredible communication and interpersonal skills
• Hands-on experience with tools like G-Suite, Excel (or Sheets), Asana, HubSpot, Slack, Zoom, etc.
• A proven track record in your ability to get things done

Skills that are a big plus for this role:

• You’re familiar with Xero, Hubspot, and Asana
• Enjoy remote work
• Experience with Google Sheets and data analysis/reporting or project management will be super helpful
• You’ve worked in a fast-paced entrepreneurial environment before

Benefits and Hiring Process

• Salary range: $60,000-70,000 USD
• You don’t need to know how everything works here at SaaS Academy before applying. We’ll train you on our core content, and our approach to coaching clients.
• We’re a fully remote team – You’ll want to be comfortable and happy working online (using tools like Slack, Zoom, and Hubspot).
• Generous Benefits: We offer Unlimited PTO, health benefits, development training, and a robust and nourishing culture & team that is world-class
• Please check out the How We Hire section on our website to see what the steps are for our hiring process. Taking the time to apply means a lot to us!  If you apply, you’ll hear from us, whether we feel you’re a good match for us, or not, as part of our process.

Location: US Locations Only