Title: Technical Secretary

Location: Hamilton United Kingdom

Job Description:

At Bellway we recognise that people are the key to our success, and we are committed to building an inclusive culture that values and respects difference combined with creating a safe and inclusive working environment for all colleagues. This means we are positive about making adjustments as well as providing flexible working and we would be happy to talk to you about how this could work for you.

There is an exciting opportunity to join Bellway, one of the UK's largest house builders. Our Scotland West Division are looking to recruit a Technical Secretary on a Part Time basis to join the Division's Technical/Commercial function.

The Role

The role of Technical Secretary supports the Office Manager in the day to day running of departments and provides secretarial and administration support to the Technical and Surveying Team/Department.

Overall principle accountabilities of the role include:

• Secretarial duties for the department including, but not limited to, diary management, organising meetings and email management.
• General administrative duties including, but not limited to, department holiday management, stationary orders, filing, typing, dealing with incoming and outgoing post for the departments, archiving.
• Updating and managing databases specific to the departments.
• Collating board report information.
• Maintain updates of departmental procedures, and distribution.
• Assisting with charity events, isional presentations/seminars as and when required.
• Provide relief switchboard and reception cover as and when required.

Technical Team - Specific Accountabilities

• Logging of invoices from NHBC, ensuring accuracy and confirming information for the accounts team.
• Supporting with postal addresses for new sites.
• Registration of new sites with NHBC.
• Providing Sales Information for sites.
• Documentation control using departmental specific systems.

Commercial Team - Specific Accountabilities

• Maintaining COINS database for subcontractors.
• Obtaining waste data on a monthly basis.
• Ordering site consumables, protection material and site signage.
• Obtaining timber data on a monthly basis.
• Assisting with raising/issuing rebate invoices and collection of monies.
• Dealing with local supplier chains.

Specific accountabilities listed above may require training, this will be provided in the role.

Experience, Qualifications and Skills

Experience

• Experience of working within a busy and fast-paced administration role.
• Experience of working with in the construction industry desirable.

Qualifications and Training

• GCSE Maths and English - Grade 4/C or above (or equivalent)

Skills and Aptitude

• Good interpersonal skills.
• Excellent organisation and administration skills, including good attention to detail.
• Ability to work on own as well as part of a team.
• Works effectively to deadlines under pressure and competently works on multiple tasks simultaneously.
• Ability to wok to own initiative.
• Proficient IT skills along with a good working knowledge of Microsoft Office (Word, Excel and Outlook) and the ability to adapt to new systems.
• Committed to ersity and inclusion

The Role and Working Conditions

• Part Time role - 17.5 hours
• Flexible on days/hours worked
• Willing to be flexible in respect to day to day duties and hours worked.
• Office based role with flexible working and core hour options available.

In return we can offer you:

• Competitive salary
• Competitive annual bonus
• Contributory pension scheme
• 25 days holiday, plus bank holidays
• Access to discounts and benefits portal
• ShareSave Scheme
• Cycle to Work Scheme
• Life assurance
• Holiday Purchase Scheme
• Earn and Learn Opportunities

We reserve the right to close this vacancy if a large volume of applications are received.

Apply

Corporate Paralegal

locations

New York, NY

time type

Full time

job requisition id

R100117276

Job Title: Corporate Paralegal

THE ROLE

We are seeking a highly organized, detail-oriented, and proactive Corporate Paralegal / Legal Administrator to join our Legal Department. This role supports a broad range of corporate legal functions— including contract management, corporate governance, compliance, legal entity administration, and basic subpoena and litigation support—within a dynamic, event-driven business in the live entertainment and sports industry. The ideal candidate has excellent communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment while maintaining exceptional accuracy and professionalism.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Contract lifecycle management: Manage intake, routing, workflow tracking, and execution for vendor agreements, NDAs, service contracts, sponsorships, marketing and talent agreements, production and venue agreements, and leases.

• Contract resources and reporting: Prepare and maintain contract summaries, playbooks, templates, clause libraries, and a central contract repository/CLM database; monitor key dates, renewals, and obligations.

• Corporate governance: Assist with board and committee meeting materials, agendas, minutes, resolutions, written consents, and organizational documents.

• Entity management: Maintain corporate records (minute books, director/officer slates, entity charts) and internal databases; coordinate with tax and finance on entity updates and structuring changes.

• Filings and registrations: Manage entity formations, foreign qualifications, annual reports, DBAs, state and local registrations, permits, and licensing compliance.

• Regulatory, financial, and KYC support: Prepare and coordinate KYC/AML documentation, officer attestations, secretary certificates, good-standing certificates, and certificates of insurance requests.

• Subpoena and litigation support: Coordinate responses to third-party subpoenas and records requests; facilitate service of process; assist with legal hold notices, custodian outreach, and collection of business records; liaise with outside counsel and internal stakeholders; track deadlines, productions, and basic discovery tasks.

• RFP and cross-functional support: Assist with RFP responses and due diligence; collaborate with tax, finance, accounting, procurement, HR, IT, and operations on corporate and contractual matters.

• Templates and version control: Consolidate and maintain legal templates; manage version control, document naming conventions, and controlled distribution.

• Information requests: Respond to internal and external requests for legal documentation, corporate information, and notarizations/apostilles as needed.

• Project and administrative support: Support special projects, process improvements, calendaring, e-billing/vendor onboarding, and other administrative functions of the Legal Department.

QUALIFICATIONS

To perform this job successfully, an inidual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Education and/or Experience

• Bachelor’s degree and/or Paralegal Certificate preferred.

• Equivalent professional experience may be considered in lieu of formal education

• 3–7 years of corporate paralegal or legal administrative experience, preferably in an in-house legal department or law firm; prior experience in live entertainment, sports, media, or hospitality is a plus.

• Strong understanding of corporate law and governance, contract administration, and compliance processes; familiarity with records retention and discovery best practices

Skills and Abilities

• Exceptional attention to detail and organization; ability to prioritize and manage multiple deadlines and stakeholders; strong writing, proofreading, and verbal communication skills; sound judgment and problem-solving abilities.

• Proficiency with Microsoft Office (Word, Excel, PowerPoint); experience with CLM/contract management systems and e-signature platforms; familiarity with e-billing/matter management and basic e-discovery tools; exposure to AI-assisted contract review platforms is a plus.

• High level of discretion and integrity in handling confidential information; strong client-service orientation suitable for both internal stakeholders and external partners.

• Self-starter who can work independently and collaboratively within a small, high-performing team; flexible and responsive in a dynamic, event-driven environment

COMPENSATION

Competitive salary between $110,000-$115,000, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: New York City (Hybrid Schedule: 3–4 days in-office per week)

Executive Administrative Assistant 

Job Category: Executive Admin

• Full-Time
• Hybrid

• Locations

  Birmingham, MI 48009, USA

Executive Administrative Assistant            

Location:                   Hybrid – Birmingham Office

Compensation:        $68,000.00 - $83,000.00(Range applies to US candidates only) + Benefits/Variable Comp/Equity - Range may vary based on experience. 

Employment Type: Full-Time

Benefits Offered:    Vision, Medical, Life, Dental, 401K

Summary

OneStream Software is looking for an Executive Administrative Assistant (EA) to join our Operations team. In this role, The Executive Administrative Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Offices of the Executive and Senior leadership functions within our AI Product & Engineering. The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

Primary Duties and Responsibilities

• Completes a broad variety of administrative tasks for the Executive including managing an active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures the Executive or Senior Leadership's schedules are followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the Executive or Senior Leader's time and office.
• Provides a bridge for smooth communication between the Executive or Senior Leadership’s office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Works closely and effectively with the Executive or Senior Leadership to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Work closely with the leadership and team to have an understanding of the issues taking place in the environment and keep the Executive or Senior Leader updated.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Plans and coordinates senior management team meetings and off-sites, and all-hands meetings; including but not limited to budget tracking, hotel blocks, flights, team entertainment/dinners, vendor management, agenda, and content preparation.
• Ensures that the Executive or Senior Leaders’ bios are kept updated and responds to requests for materials regarding the Executive or Senior Leadership and the organization in general.
• Manage specific meetings and events related to the business, including agenda management, notes, logistics and follow-ups.
• Assist with timely expense reporting for the Executive or Senior Leadership.
• Assist with miscellaneous research and purchasing.
• Partner with cross-functional partners as appropriate - including but not limited to Procurement, Legal, Finance, People Operations (PBP, Talent Acquisitions, Communications, etc.)
• Attend staff meetings and take meeting notes.
• Collaborate with and across the administrative community as an active and engaged member.
• Providing backup support for other EAs or executives.
• Provides guidance and support across the administrative community, leading by example in all interactions.
• Assist with Ad hoc projects as needed.

Required Education and Experience

• Bachelor’s degree in fields such as (but not limited to) Business, Business Administration or equivalent work experience.
• 5 to 10+ years of experience supporting C-Level Executives, preferably in a public organization.

Preferred Education and Experience

• Proven administrative experience and background.
• Knowledge of office management systems and procedures.

Knowledge, Skills, and Abilities

• Ability to maintain the upmost confidentiality standards
• Excellent time management skills and ability to multi-task/prioritize work.
• Strong attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience and interest in internal and external communications
• Attention to detail.

Why Join The OneStream Team 

• Transparency around corporate structure, salary, and benefits
• Core value of customer success
• Variety of project work (not industry-specific) 
• Strong culture and camaraderie
• Multiple training opportunities

#LI-Hybrid

Content Asset Manager

Hybrid; Santa Monica, CA

Overview

Placement Type:

Temporary

Salary:

$37.40-41.56 Hourly

Imagine working at the forefront of digital entertainment, where every image tells a story and every piece of content captivates millions. Our client, a global leader in media and entertainment, is seeking a meticulous and passionate inidual to join their dynamic Marketing Operations team. As a vital partner to Aquent, you will play a crucial role in ensuring the visual integrity and timely delivery of content that defines user experiences across innovative digital platforms. If you thrive on organization, have an eagle eye for detail, and are driven by the power of compelling visuals, your impact here will be immediately felt by audiences worldwide.

**What You’ll Do**

In this pivotal role, you will be at the heart of content delivery, managing the lifecycle of visual assets from creation to publication. Your expertise will directly influence how millions experience digital entertainment, ensuring seamless and high-quality visual presentations. You will:

* Manage the fulfillment of digital content to various partners and clients.

**Required Skills & Experience**

* A minimum of 5 years of production background, demonstrating a robust understanding of operational workflows.

**Preferred Skills**

* Agency or network experience in a production capacity.

Title: Unit Representative, Med/Surg Unit I

Location: Livingston, NJ US

Req #: 0000219393

Status: Part-Time

Pay Range: $20.27 - $21.34 per hour

Job Description:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Assumes responsibility for all clerical functions on a nursing unit, including the transcription of all physician orders.

Qualifications:

Required:

• High School Diploma or General Education Degree (GED)

Preferred:

• Some College
• Previous healthcare experience
• Bilingual

Scheduling Requirements:

• Shift- 3:00pm-11:00pm
• Monday -Friday with every other weekend/holiday
• Part Time/Evening

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey-whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Title: Registration Clerk

Location: Saskatoon Canada

Job Description:

Position #: 165924

Union: SEIU

Facility: St. Pauls Hospital

City/Town: Saskatoon

Department: Registration and Information Services

Type: Part-time temporary

FTE: 0.64

Shift Information: Days, Evenings, Weekends

Hours of Work: 9 shifts of 8 hours per 3 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: Pay Band 9 $21.380 to $22.890 (3 step range)

Travel Required: No

Job Description: Provides registration, admission, discharge, reception and administrative services.

Human Resources Exemption: No

Education

• Medical Administrative Assistant diploma

Competencies

• Intermediate - Computer skills
• Communication skills
• Intermediate - Keyboarding skills
• Organizational skills
• Interpersonal skills

Knowledge and Abilities

• Ability to work independently

Title: Receptionist

Location: Malden United States

Part-Time

Job Description:

Responsibilities

• Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers general questions about the community and provides callers with address, directions, and other information and refers other specific questions to appropriate staff.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Coordinates guestroom reservations.
• Maintains current list of residents who are hospitalized.
• Updates appointment calendars, including transportation and beauty calendars, as directed.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).
• Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Orders, receives, and maintains office supplies.
• Collects rent checks from residents and family members and provides needed information to bookkeeping for billing.
• Collects money for store purchases and meal tickets, etc.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• May perform other duties as assigned.

Qualifications

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
• Basic First Aid and CPR certification where required.
• Must successfully complete all Atria specified training programs.
• Able to read and comprehend simple instructions, short correspondence, and memos. Able to write simple correspondence. Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add and subtract two digit numbers and to multiply and ide with 10's and 100's.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Able to deal with problems involving a few concrete variables in standardized situations.
• Able to operate: telephone, emergency call system, monitoring board or beeper, photocopier. Able to work various schedules and shifts as needed.

We create communities where employees thrive in their work, helping our residents thrive in their homes.

Atria Senior Living's family of brands has openings for iniduals looking for a career with outstanding benefits, including:

• Paid holidays and PTO
• Employees may receive annual anniversary rewards dependent on classification, starting at $500 for Full Time employees
• Employees may be eligible to receive an Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results
• Benefits package also includes Health, Dental, Vision, and Life Insurance
• Retirement Savings Plan / 401(k) employer match
• Tuition reimbursement (U.S Based Communities)
• Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location

As a valued team member at Atria, you'll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance.

Title: Medical Virtual Administrative Assistant

Location:  PH

Remote 

Job Description:

We are seeking a detail-oriented and efficient Medical Scribe & Administrative Assistant to support a

physical therapy and integrative health practice. This role involves real-time scribing during patient procedures, creating and updating clinical documentation, and performing patient follow-up and administrative tasks. The ideal candidate will have prior experience supporting healthcare providers remotely, be HIPAA-trained, and bring excellent communication and organizational skills.

Work schedule:

• Part-time: 20 hours per week
• Aligned with Mountain Time (MT)

Responsibilities:

• Provide real-time scribing support to nurse practitioners and clinicians during procedures
• Draft and finalize patient encounter notes for Quality Control review
• Follow up on patient lab work, prescriptions, and clinical reminders
• Manage patient communications for follow-up scheduling and care instructions
• Maintain and update electronic health records accurately and securely
• Support back-office workflows as needed

Qualifications

• Bachelor’s degree in Nursing, Health Sciences, or related medical field.
• Minimum of 2 years of experience as a medical scribe, administrative assistant, or clinical support specialist in a healthcare setting.
• Prior experience supporting physical therapy, integrative health, or wellness practices preferred.
• Strong understanding of medical terminology, clinical documentation, and patient record management.
• Proficient in using Electronic Health Record (EHR) systems and digital documentation tools.
• HIPAA-certified or well-versed in HIPAA compliance and patient privacy regulations.
• Excellent English communication skills, both written and verbal.
• Strong attention to detail and accuracy in documentation.
• Highly organized, dependable, and able to multitask in a fast-paced environment.
• Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and telehealth platforms (e.g., Zoom, Doxy.me).
• Ability to work independently, maintain confidentiality, and adapt to changing clinical workflows.

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area

Title: Digital Marketing & Leads Specialist

Location: Metro Manila PH

Job Description:

We are seeking a creative and proactive virtual assistant specializing in Marketing and Lead Generation to support a physical therapy and integrative health practice. This role involves creating and managing social mediacontent, supporting marketing campaigns, and assisting with patient lead generation strategies. The ideal candidate will have experience in healthcare marketing, social media management, and lead outreach.

Work schedule

• Part-time: 20 hours per week
• Aligned with Mountain Time (MT)

Responsibilities:

• Develop and execute marketing strategies to increase practice visibility
• Create and schedule engaging social media content (Instagram, Facebook, YouTube, etc.)
• Assist in video editing and posting (e.g., patient education and promotional content)
• Manage lead outreach campaigns and follow-up processes
• Support email marketing and basic CRM management
• Coordinate with the internal team to ensure brand consistency and messagin

Qualifications

• Bachelor’s degree in Marketing, Communications, or related field.
• At least 2 years of experience in digital marketing, social media management, or lead generation.
• Background or familiarity with healthcare, wellness, or physical therapy marketing preferred.
• Proficient in social media tools and platforms (Meta Business Suite, Instagram, YouTube, TikTok).
• Experience using CRM and email marketing platforms such as HubSpot, Mailchimp, or ActiveCampaign.
• Basic video editing skills using Canva, CapCut, or similar tools.
• Strong understanding of organic lead generation and nurturing strategies.
• Excellent written and verbal communication skills.
• Highly organized, self-motivated, and detail-oriented.
• Comfortable working with minimal supervision and adapting to evolving marketing needs.

Computer/laptop

• Processor: Intel Core i5 or higher
• RAM: 8GB or higher 
• Storage: 256GB SSD or higher Operating 
• System: Windows 10 or macOS 
• Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 
• Battery Life: Minimum of 8 hours

Internet

• 10 Mbps download and 5 Mbps upload

Accessories

• Webcam
• Noise-canceling headset with mic

Work set-up

• Professional/presentable background
• Quiet and distraction-free area

Title: Rev Recovery Audit Assistant

Location:

AAO Oak Brook - 2025 Windsor Dr

Milwaukee, WI - 3301 W Forest Home Ave

time type

Full time

job requisition id

R190884

Department:

10341 Enterprise Revenue Cycle - Revenue Recovery Audit

Status:

Full time

Benefits Eligible:

Yes

Hou****rs Per Week:

40

Schedule Details/Additional Information:

Work from home - Flex Start

IDEAL CANDIDATE WILL HAVE:

Hospital and/or Physician Billing Experience

Medicare Knowledge

Knowledge of Appeals

Pay Range

$24.85 - $37.30

Major Responsibilities:

• Update financial and audit tracking systems with the financial outcomes for all government and non-government payer audits that are captured.  Reconcile financial data in billing systems (Epic, Allegra, Star, Cerner, IDX), Enter financial outcomes for each pertinent case in the audit tracking database, Update missing and/or incorrect fields in the audit tracking database.
• Reconcile financial and audit tracking systems when payments or denials are received, Communicate to appropriate billing team to complete a Part A to Part B rebill.
• Monitor and investigate all automated RAC (RAC-A) denials as well as automated RAC denials for other governmental claims. Review and obtain all pertinent medical record documentation needed for responding for initial audit, Discussion, and Appeal requests.
• Identify automated RAC denials via Medicare remittance data or other automated process (FISS), NGS Connex. Review automated RAC denial for validity.  Collaborate with Denial Coordinators and if denial needs to be corrected.  Communicate automated RAC denial activity to leadership and team members,
•  Responsible for updating the financial systems and all other pertinent systems such as the audit tracking database with appropriate notes.
• Prepare and submit Governmental & Non-Governmental appeals when appropriate, Upload appeal documents, update audit tracking database, and financial systems. Ensure appeals are submitted with adequate supporting documentation and that the appeal is sent timely from date of denial. Submit appeal and monitor claim for repayment. Using knowledge of Medicare (or other governmental payors) billing requirements, determine if denial should be appealed. Determine the reason for denial on specific claims. Update financial and audit tracking database, Responsible for writing Governmental & Non-Governmental appeal letters as needed.
• Monitor FISS or other automated system(s) for Additional Development/Documentation Requests (ADRs) for Government audits received. Identify Prepayment/Post Payment Additional Development Requests via FISS on a daily basis. Create regulatory audits, and upload ADR(s) that are received in audit tracking database. Update ADR spreadsheet on Shared G: Drive for all prepayment regulatory audits received via FISS
• Monitor FISS for prepayment audit denials, On a daily basis review all Medicare remittance, FISS, and other automated system(s) for prepayment/Post Payment audit denials, Identify the corresponding denial reason code and remarks. Upload FISS MAPs as needed to process denials into the audit tracking database. Update the auditor decision, enter note, and process through the workflow in the audit tracking database.
• Monitor all Governmental & Non-Governmental audit denials. Provide information as needed in an accurate and time sensitive manner to support the appeals process. On a daily basis review all Medicare remittance data and FISS for RAC, MAC, and CERT denials. Process cases identified on the RAC Recovery Report emails that are received on a daily basis. Communicate RAC, MAC, and CERT denial activity on a daily basis to Regulatory Integrity management. Responsible that the financial and all other pertinent systems such as the audit tracking database documentation clearly indicate the nature and outcome of the denial. Run and analyze reports in audit tracking database.
• Performance of other duties as needed when appropriate. Fax, scan, email, print, copy. Create cases in the audit tracking database. Keep daily productivity log up to date. Contact Governmental & Non-Governmental auditors and contractors. Train new and/or existing associates.

Education Requirements:

• High School Graduate or equivalent

Experience Requirements:

• Typically requires 3 years of experience in hospital/physician coding, revenue cycle, payer contracting, billing/collections, database management.

Knowledge, Skills & Abilities Required:

• Electronic Health Record and revenue cycle systems

• Hospital and Physician Group revenue cycle operations and systems

• Demonstrated knowledge of regulatory audit process

• Effective written and verbal communications skills.

• Ability to work well within a team atmosphere.

• Self-motivation

• Knowledge of hospital reimbursement, hospital managed care contracts; government payer reimbursement regulations

• Knowledge and experience using Hospital clinical systems and Microsoft applications

• Knowledge of Hospital coding: HCPCS, CPT, Revenue Codes, DRGs; experience with hospital charge description masters (CDMs)

• Ability to operate scanner/copier, fax

• Must comply with AAH Remote work policy

T__his job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Title: Planner / Scheduler

Location: Cleveland OH United States

ID: 293202

Full time

Job Description:

Ready to explore, break barriers, and discover more? We know you've got big plans - so do we! Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

At MilliporeSigma, Planner/Scheduler will partner with production department to schedule and plan bulk manufacturing to support demand.

• Create, prioritize and manage process orders.
• Review schedule for potential material disruptions & advise supply chain group.
• Ensure bulk material availability to adhere to packaging & shipping timelines.
• Partner with Production Manager & Supervisor to adhere to production schedule.
• Facilitate weekly meetings with Production Manager & Supervisor.
• Partner with purchasing to ensure availability of raw materials for production.
• Assist entire supply chain group in maximizing throughput and reducing costs.
• Develop long & short-term capacity models to identify potential operational constraints.
• Act as a subject matter expert (SME) for the planning team.
• Develop systems to track forecast vs actual performance.
• Works to define, initiate and support best practices related to Supply Chain data management.
• Hybrid position

Physical attributes

• PPE as required, including steel toe shoes, safety glasses and hard hat.

Who You Are

Minimum Qualifications:

• High school diploma or GED
• 1+ years of work experience in planning, manufacturing production, inventory, purchasing or supply chain.
• 1+ years of SAP ERP/MRP systems experience

Preferred Qualifications:

• Strong database management skills, mathematical and problem-solving skills.
• Excellent verbal and written communications skills.
• Strong ability to exercise good judgment and apply high-level analytical skills.
• Ability to adapt with agility to frequently changing work requirements and deadlines.
• Highly detail oriented with excellent organization skills.
• Working knowledge of ISO standards (in relation to preparing documents).
• Fosters and environment of successful delivery and continuous improvement.
• At all times maintain a professional outlook and demonstrate respect, initiative, and commitment towards your internal and external customers.

Pay Range for this position - $28/hr - $43/hr

The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. 

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!

Office Manager - Full Time

Job category: Adminstration

Requisition number: OFFIC003413

Full-time

Sandusky, OH 44870, USA

Description

NOMS Healthcare provides a different approach to healthcare. We are physician owned and physician led, where patient care is top of mind for all employees. Our goal is to continually improve our scope and depth of service based on the ever-changing needs of our patients.

NOMS is also committed to taking an active role in the betterment of our community, particularly related to healthcare matters affecting our fellow citizens. We develop and support health care practices recognized for exceeding patient expectations, thereby setting the standard for excellence in Northern Ohio. 

At the heart of our culture are the values that guide everything we do: Trust, Teamwork, Patient-Centered Care, Community Focus, and High Quality. These principles are more than words on a page — they shape how we serve, collaborate, and grow together. Do our values speak to you?   

We are rapidly expanding and want you to join our team! 

The Challenge (Job Summary)

The Office Manager is the liaison between the physicians and Northern Ohio Medical Specialists (NOMS) Administration. This inidual is responsible for the administration and application of all Northern Ohio Medical Specialists policies, procedures, and protocols.

The Office Manager is responsible for the application of and contribution to the goals and objectives of Northern Ohio Medical Specialists.  This inidual works with the physicians to ensure the smooth operation of the office including the directing, planning, and coordinating of all clerical and administrative office activities.  

Key requirements: 

• Hybrid schedule with availability to travel to the Cleveland location as needed

• Ability to room patients if and when needed

• This will be a solo role at launch, with no additional staff initially

• Clinical background is crucial. An MA or LPN is strongly preferred for medical knowledge, administering injections when applicable, and processing medication refills

• No direct supervision of clerical or clinical staff at first, with the possibility of adding and supervising staff in the future

Your Day to Day & Essential Functions:

1. Supervises clinical / clerical staff and office Supervisor / Manager. 
2. Manages multiple Physician’s offices.
3. Develops positive working relationships and establishes a foundation for trust and credibility with physicians and staff.
4. Oversees and manages all daily office operations.
5. Ensures physician and employee compliance with all federal and state regulatory agencies governing healthcare delivery.
6. Ensures compliance with NOMS corporate policies and procedures, including deadlines for submitting time sensitive materials.
7. Develops and implements short- and long-term work plans and objectives for clerical functions.  Maintains monthly meeting schedules and agendas with physicians and office staff.
8. Develops guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary.  Ensures that office is staffed appropriately.
9. Establishes deadlines for work assignment and completion. Monitors work status and progress.
10. Identifies, analyzes, and resolves workflow problems.

What You Need to Succeed (Competencies, Education)

1.  Knowledge of organizational policies, procedures, and systems.
2.  Knowledge of medical office procedures.
3.  Knowledge of computer systems and applications.
4.  Knowledge of rules and procedures of the Centers for Medicare and Medicaid Services (CMS), and various insurance payers.
5.  Knowledge of medical practices, terminology, and reimbursement policies.
6.  Knowledge of ICD-10 and CPT coding.
7.  Knowledge of OSHA and HIPAA Compliance  
8. Bachelor's Degree with a business or clinical concentration preferred. 
9. 10+ years experience with Primary Care and/or Family Medicine.  
10. Minimum of three to five years supervisory experience, supervising five or more employees, in a clinical setting required.
11. Epic experience preferred but not required.

What We Offer You:

A Wonderful Environment: This position is based a hybrid position, and does involve travel to Cleveland.

Administrative Assistant

ID

2025-20592

Education

High School Diploma/GED

Discipline/Focus

Admin Support Production

Overview

Kimley-Horn is looking for a part-time Administrative Assistant to join our team in Lake Nona, Florida (FL)! This is an in-office role.

Hours are 10am-4pm Monday-Thursday and 10am-2pm on Fridays.

Responsibilities

• Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
• Assist with producing plans, project manuals, and reports 
  • This can consist of copying, printing, binding, filing, and scanning documents
• Compile meeting agendas, minutes, and other miscellaneous documents
• Proactively manage Outlook calendars (meetings/call scheduling)
• Book travel arrangements and manage expense reports
• Support the office’s monthly invoicing activities
• Partner with other administrative staff firm leaders
• Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors 
• Order supplies
• Maintain and upkeep production rooms, supply rooms, and common areas
• Assist with event planning and coordination
• Run occasional errands

Qualifications

• 4+ years in a corporate/professional environment in an Administrative role
• Strong verbal and written communication skills (grammar/proofreading)
• Strong proficiency in MS Office Suite
• Professional, organized, client-oriented, and deadline driven
• Proven ability to maintain confidentiality
• Able to anticipate needs and manage competing priorities
• Positive team player with commitment to quality
• Self-starter who can thrive in an environment where leaders often travel off site serving clients 
• Contract management and billing experience preferred
• Graphics and PowerPoint skills preferred

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.

Administration & Co-Pay Assistant

Location:Remote, Ontario, Canada

Category:Business Services

widget:Full time

Job ID:R2520652

Job Details

Primary Duties and Responsibilities:

• Performs general administrative tasks such as handling the mail, typing, and maintenance of filling systems for the program.

• Liaise with 3rd party payment administrator to ensure accurate electronic payment processing.

• Compiles information from various sources and utilizes the information for uses such as generating reports.

• Audits and maintains various reports specific to his/her business location by checking for errors, inconsistencies or discrepancies; makes corrections and notifies appropriate personnel of any modifications.

• Updates and maintains pertinent business information via computer or department files.

• Assists with a variety of scheduled and unscheduled projects occurring in the department at any given time.

• Drafts and types correspondence and/or presentations to be sent to internal and external contacts.

• Responsible for managing multiple projects for many departments within a business segment or across multiple business segments as required.

• Interacts frequently with inter-departmental associates and management for the purpose of resolving workload issues.

• Maintains and promotes positive and professional working relationships with associates and management.

• Complies with all appropriate policies, procedures, safety rules and regulations.

• Responsible to report all Adverse Events to the assigned units/departments

• Performs related duties as assigned.

Experience and Educational Requirements:

• Post-secondary education in a related field

• 3-5 years’ experience in an administrative role in a pharmaceutical setting

• In-depth knowledge of the Microsoft Office Suite of applications is essential

• Proven accuracy when processes large amounts of data;

• Candidate must have strong communication and interpersonal skills;

• Ability to work independently and in a team environment;

• Adaptability to change and to learn new skills as required; and

• Bilingual, French/English preferred

Minimum Skills, Knowledge and Ability Requirements:

• Ability to communicate effectively both orally and in writing

• Strong interpersonal skills

• Strong analytical and mathematical skills

• Strong organizational skills; attention to detail

• Ability to resolve issues quickly and efficiently

• Ability to represent a positive and professional image

• Strong knowledge of Microsoft Word, Excel, Power Point and Outlook

• Ability to implement processes resulting in satisfactory audit practices

• Ability to consistently meet deadlines

• Excellent problem solving skills; ability to resolve issues effectively and efficiently

• Strong business and financial acumen

What Cencora offers

We provide compensation, benefits, and resources that enable a highly inclusive culture and support our team members’ ability to live with purpose every day. In addition to traditional offerings like medical, dental, and vision care, we also provide a comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness. This encompasses support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave. To encourage your personal growth, we also offer a variety of training programs, professional development resources, and opportunities to participate in mentorship programs, employee resource groups, volunteer activities, and much more.

Full time

Affiliated Companies:

Affiliated Companies: Innomar Strategies

Title: Senior Rostering Coordinator

Location: Brisbane Airport Australia

Permanent 

AU$99,000 - AU$110,000 per year

Job Description:

Job Description

As a Senior Rostering Coordinator, you will lead day to day rostering operations across multiple sites, ensuring compliance with relevant Awards and agreements. You will work closely with operational managers and the payroll team to implement a centralised rostering system, analyse workforce data, and provide insights to support decision making. This newly created role will be critical to the success of a major go live project, you will be instrumental in trialling, refining, and embedding the model to ensure compliance and operational efficiency.

Key responsibilities include:

• Managing end to end rostering for approximately 300-400 employees across three sites in QLD.
• Ensuring compliance with Fast Food and Restaurant Industry Awards and enterprise agreements.
• Analysing rostering data to maintain a balanced workforce mix (approximately 50% casual).
• Supporting the rollout of a new rostering model during initial implementation.
• Collaborating with payroll and people services teams to integrate rosters with payroll systems.
• Providing training and guidance to site leaders on best practice rostering.

The Successful Applicant

To be successful in this role, you will have:

• Minimum 4 years' experience in workforce rostering or scheduling within a multi site environment.
• Hospitality or food & beverage industry experience is preferred
• Strong understanding of Award interpretation and compliance.
• Experience with rostering systems and data analysis.
• Advanced Excel and reporting skills.
• Excellent communication and stakeholder management abilities.
• A proactive, solutions focused approach and resilience to manage pushback when enforcing compliance.

What's on Offer

• Competitive salary package 100-110k + super
• Opportunities for further progression and benefits once the project has seen success
• Hybrid work arrangement: 3 days onsite, 2 days WFH.
• Flexible start and finish times
• Employee Assistance Program and access to international learning programs, including fully funded overseas development opportunities.
• Opportunity to influence and shape a new rostering model with future team expansion as the business grows.

Function: Secretarial & Business Support

Specialisation: Administrator

What is your industry?: Business Services

Location: Brisbane Airport

Job Type: Permanent

Job Reference: JN-102025-6872521

Title: Administrative Assistant

Location: East Perth ,  Western Australia, Australia

**Work Type:**Fixed Term - Part Time, Hybrid

**Salary:**Level 2, $76,912 - $82,464 per annum (pro-rata) (PSCA 2024)

Job Description:

This is a three (3) month fixed term, part-time (0.9FTE) position commencing ASAP with possible extension and/or permanency

The Public School Review (PSR) process plays a key role in: providing assurance to the Minister and Director General that schools are performing as expected; informing families and caregivers about the quality of education provision in their communities; and providing an opportunity for schools to receive clear, targeted feedback to inform their improvement planning.

Public School Reviews are undertaken by a review team consisting of a Director, Public School Review and a peer reviewer. Schools submit an electronic school self-assessment containing evidence to support their judgements about school effectiveness with a return timeframe negotiated at the conclusion of each PSR.

Review teams conduct school visits statewide to validate each school's self-assessment. A report is prepared by the Director, Public School Review and endorsed by the Deputy Director General, Schools. Reports are then made available in the public domain for 12 months.

The Role

The Administrative Assistant provides clerical and administrative support to directors and staff in the School and Principal Review directorate, including assisting in induction of new staff. They coordinate travel arrangements, including preparation of travel documents and booking of flights, accommodation, parking and transport, in line with department policy and procedures.

If successful, you will manage the payment of accounts, reconciliation and processing of corporate credit

cards, arrangement of quotations and purchasing. Additionally, you will be required to manage incoming telephone calls, visitor enquiries, diary appointments, meetings, emails and other directorate communications.

Professional Benefits

We are conveniently located in East Perth and our employees enjoy a range of benefits which include:

• 12% employer contributed superannuation.
• Flexible working arrangements are genuinely considered to create healthy work life balance including; working from home or remote, flexible working hours and part-time arrangements
• Generous leave entitlements including annual, personal, long service and parental leave
• Professional development opportunities and study leave/assistance
• Access to salary packaging (in accordance with relevant industrial instruments)
• Enjoy easy access to public transport with the Claisebrook train station just a 5-minute walk away or, take advantage of the free Yellow Cat bus service that stops outside our building entrance. Additionally, various CPP parking locations are within walking distance.

We are committed to building the leadership capability of our people (Building Leadership Impact).

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the ersity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of erse sexualities and genders, people with disability, and people from culturally and linguistically erse backgrounds.

Eligibility

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education's Screening Unit before you start.

More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).

Title: Administrative Associate

Location: Hybrid in Stanford United States

Job Description:

Administrative Associate 1454117

• Hourly pay: $35/hr
• Worksite: Leading university (Stanford, CA 94305 - Hybrid, Must be on-site 3+ days a week)
• W2 Employment
• 40 hours/week, 1 Month Assignment

A leading university is seeking an Administrative Associate. The successful candidate will oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, etc. The company offers a great work environment!

Administrative Associate Responsibilities:

• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research, editing, and fact checking.
• Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Oversee and/or process a variety of complex financial transactions.

Administrative Associate Qualifications:

• 6 years of administrative experience.
• Advanced computer skills and demonstrated experience with office software and email applications.
• Proven success in following through and completing projects.
• Stronger full-lifecycle management of in-person, virtual, and hybrid events coordination.
• Experience and skills in data management, editing, and drafting communications (i.e. education materials such as course handouts and program materials, web page content).

Shift:

• Monday to Friday 8 am-5 pm.

Title: Work Management Specialist I OR Work Management Specialist II

Location: L

remote type

Hybrid

locations

Lake Wales, FL

time type

Full time

Job Description:

Important Application Submission Information

More than a career - a chance to make a difference in people's lives.

Build an exciting, rewarding career with us - help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits.

Depending upon the desired qualifications of the successful applicant, the hiring manager may elect to fill this position at a higher level within the job hierarchy.

Job Summary

This position is the learner level of the Work Management Specialist classification hierarchy. This position is responsible for providing work management support for Power Grid Operations (PGO), Customer Experience & Services, while working within the parameters of established processes and standards. This position will provide administrative support to multiple managers and serves in a non-exempt capacity. This position is accountable for providing accurate and timely work results which support safety, reliability, storm restoration, and cost management while providing quality customer service.

Responsibilities

Provides quality customer service and support to Power Grid Operations

• Achieves acceptable level of availability during normal work schedule and emergency storm restoration after hours and weekends
• Takes ownership of customer issues and problems until resolved, requesting assistance as needed.
• Facilitates communication between internal and external customers
• Reports job status details to operation center personnel and others as requested
• Builds knowledge and skills through training of construction standards, compatible units, construction prints, etc. used in Power Grid Operations
• Ensures work is scheduled and executed timely
• Monitors various reports to ensure process adherence to achieve customer-related goals
• Research, root cause analysis and ownership of resolution of customer issues
• Provides feedback to supervision for coaching opportunities
• Collaborates with other work groups to ensure desired customer experience
• Professional and courteous in all contacts
• Uses software applications to prepare correspondence, reports, & presentations

Cost Management

• Creates appropriate work order to complete follow-up work
• Assists in reconciling work order materials, labor, and equipment to represent actual field construction
• Assists in resolving errors and prepares for close-out of construction work orders in work management system
• Develops skill set to report units of property to asset accounting accurately
• Responsible for bargaining unit payroll
• Ensures timesheet is accurately recorded in time management system in accordance with payroll guidelines
• Provides reports to Operations Leadership regarding bargaining unit employees

Reliability

• Prepares for and provides emergency restoration support as needed
• Supports the Delivery Operations reliability programs or processes using appropriate work management applications

EE Engagement/Safety

• Supports Human Performance safety culture through active participation in safety meetings
• Follows ergonomics and office safety guidelines
• Supports corporate initiatives
• Demonstrates a commitment to continuous learning and development

Required/Basic Qualifications

Note: Dependent on relative experience, the level to which a candidate is aligned is outlined below.

Work Management Specialist I

• High school diploma/GED

Work Management Specialist II

• High school diploma/GED AND one (1) year minimum required related work experience

Desired Qualifications

• Able to provide Operations Center Administrative support

• Ability to multi-task & prioritize work effectively

• Ability to manage multiple competing priorities

• Knowledge of SAP software applications

• Knowledge of MAXIMO software applications

• Detail oriented

• Demonstrates excellent customer skills

• Ability to provide backup support for multiple work functions

• Possesses effective written and verbal communication and interpersonal skills

• Collaborates effectively in a team environment & works independently in resolving problems

• Exhibits flexibility and dependability during normal work schedule and emergency storm restoration

• Supports changing work environments, processes, and policies

• Proficient in Microsoft Office software

• Knowledge of local ordinances, permits, and inspections

• Knowledgeable of delivery operations processes and work management and related computer applications

• Ability to provide extended in-person emergency response support during storm restoration efforts

Working Conditions

• Hybrid Mobility Classification - Work will be performed from both remote and onsite locations after the onboarding period. However, hybrid employees should live within a reasonable daily commute to a Duke Energy facility

#LI-VF1

#LI-Hybrid

Travel Requirements

5-15%

Relocation Assistance Provided (as applicable)

No

Represented/Union Position

No

Visa Sponsored Position

No

Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.

Privacy

Do Not Sell My Personal Information (CA)

Terms of Use

Accessibility

Title: Associate Consultant/Sr. Project Coordinator

Location: United States

Job Description:

Requisition ID

23634

Country

United States of America

Location type

Remote

About Us

Korn Ferry is a global consulting firm that powers performance. We unlock the potential in your people and unleash transformation across your business - synchronizing strategy, operations, and talent to accelerate performance, fuel growth, and inspire a legacy of change. That's why the world's most forward-thinking companies across every major industry turn to us - for a shared commitment to lasting impact and the bold ambition to Be More Than.

Headquartered in Los Angeles, our over 9,000 colleagues globally serve clients in more than 50 countries. We offer five core capabilities that span the full talent lifecycle:

• Organizational Strategy
• Assessment and Succession
• Talent Acquisition
• Leadership Development
• Rewards and Benefits

Job description

The Senior Project Coordinator will coordinate all operational aspects of medium size client projects and will support Project Managers in executing large global client projects. Senior Project Coordinators may also provide direction to Project Coordinators in support of project objectives. Senior Project Coordinators serve as a key resource for keeping project execution on track internally through project planning and monitoring. As primary contacts for fielding client requests, they are also critical to the ability of Korn Ferry to provide excellent customer service.

KEY RESPONSIBILITIES

• Own mid-size projects, or work-streams within larger projects.
• May provide direction to Project Coordinators.
• Ensure that Korn Ferry is meeting or exceeding agreed upon commitments outlined in signed contracts by managing the execution of project timelines, as well as external and internal client expectations.
• Coordinate project deliverables including: assessment tools, interactive learning, coaching, consulting, and instructor led training.
• Custom delivery process coordination.
• Planning and scoping for profitable delivery.
• Coordinate with lead consultant and enablement team on custom enablement requirements, including scheduling, scoping, and cost.
• Be aware of project staffing needs and work with necessary stakeholders to fulfill those needs.
• Identify delivery dates and collaborate on scheduling of work.
• Ability to review / monitor project financials, track project expenses, and trigger timely invoice requests.
• Compile budget and status reports as needed.
• Act as primary point of contact for owned projects to Operations and Revenue Manager for project related activities and inquiries.
• Serve as primary point of contact for direct communication with the participants, client, faculty, coaches, and/or third-party vendors.
• Support delivery of work (manage participants, platforms, instruments, results / output, logistics fulfillment).
• Independent travel to support client deliveries.
• Participation in client-facing meetings (drive preparation, agenda, meeting notes).
• Facilitate debrief meetings; compile project summary and case studies where needed.
• Coordinate materials production for client-focused meetings.
• Back office systems: includes entering project details into SAP and a variety of proprietary business systems.
• Delivery systems: enter and monitor key delivery information in proprietary delivery platforms.
• Provide quality assurance for others.
• Proactively manage scope creep of projects over time and manage project profitability.
• Assure adherence to defined process.
• Collaborate on continuous quality and process improvements through innovation, technology, and creativity.
• May participate in internal initiatives and other duties as assigned.

PROFESSIONAL EXPERIENCE / QUALIFICATIONS / SKILLS

• 2-5 years professional experience in a corporate setting.
• Demonstrated track record of upward progression within a corporate environment combined with sound judgment and professional maturity is strongly preferred.
• Experience with SAP or other ERP systems is a plus.
• Must be able to work with little supervision, be detail-oriented, flexible in terms of hours and responsibilities as work requires, and able to organize multiple priorities and work deadlines (in accordance with local employment laws).
• High level of professionalism and ability to work with senior level executives.
• Proficiency in MS Word, Excel, Outlook, and PowerPoint with the ability to learn challenging internal software programs.
• Strong project coordination skills.
• Financial Acumen.
• Ability to interpret contracts.
• Understanding of how engagement structure influences revenue.
• Laser focus on profitable delivery at project and firm levels.
• Ability to balance client-centric delivery with business needs.
• This role is part of the client delivery team.

EDUCATION

• A minimum of a bachelor's degree (or equivalent) in business or on a related field is required.

Internal Mobility at Korn Ferry

If you currently work for Korn Ferry or one of our affiliates, you must be eligible to

Title: Executive Administrative Assistant

Location: New York United States

Full-time

Business Segment: NBCUniversal Local

Compensation: USD 60,000 - USD 70,000 - yearly

Job Description:

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

Job Description

NBCUniversal Local is a ision of Comcast NBCUniversal. Comcast NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service.

The ideal candidate for this role is someone who wants to be a local news producer but may be having difficulty getting that first job in the industry. In this role, you'll act as the Executive Assistant to the Chairman of NBCUniversal Local as well as the EVP Talent/Strategic Initiatives/Team Impact, NBCU Local.

As the Executive Assistant, you will manage the day-to-day administrative functions as well as interface with a variety of employees (both internally and externally). Some of those administrative duties include but are not limited to: Handling heavy call volume - screen and log calls and respond to inquiries directly, manage calendars, book conference rooms, schedule staff meetings & client meetings as necessary. You will coordinate travel accommodations including comprehensive and detailed itineraries. You will be leaned on to assume assistant duties for CFO & CMO when needed. Throughout this role you will receive exposure to multiple shadowing and project opportunities across different areas of interest (i.e. reporting, sales, marketing, tech, etc.).

Event planning will also be part of the role! Some of those events will involve planning and programming related to our inclusion efforts across the ision.

This is an awesome opportunity that is meant to catapult you into our NBCUniversal Local News Producer Development Program. One of the requirements for this is to successfully perform in the Executive Assistant role for at least 24 months.

Qualifications

Qualifications:

• Minimum 1-year administrative experience - this can include internship or rotational program experience
• Desire to establish a career within a news organization, preferably within a local news station
• Proficiency with Microsoft Office products and video conferencing platforms
• Superior organizational and administrative skills with the ability to multi-task and prioritize work required
• Pleasant personality and fosters team environment
• Excellent verbal and written communication skills with all levels both internal and external
• Attention to detail and demonstrated initiative
• Self-starter with ability to follow through without supervision
• Able to prioritize competing requests and manage busy schedules
• Ability to maintain a high level of confidentiality

Eligibility Requirements:

• Must be willing to work overtime and be flexible with hours
• Must have unrestricted work authorization to work in the United States
• Interested candidates must submit a resume through www.nbcunicareers.com to be considered
• This position has been designated as hybrid, which currently requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. 

Salary range: $60,000-$70,000.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

EXECUTIVE ADMINISTRATIVE ASSISTANT (CORPORATE)

Job ID: 11224

Location: Miami

Work Style: Hybrid

COMPANY OVERVIEW

As the parent company overseeing our eight distinctive brands worldwide, Carnival Corporation plays a vital role in providing integral support and strategic direction to each brand across various departments. We strive to deliver unforgettable happiness to our guests by providing extraordinary cruise vacations, while honoring the integrity of every ocean we sail, place we visit and life we touch. As a member of our team, you will help lead the way in innovative and sustainable cruising, delivering memorable vacations and building borderless connections.

OUR CULTURE ESSENTIALS

Joining the Carnival team means embracing our six Culture Essentials, which are the cornerstone values shaping our identity, principles, and actions. These beliefs and behaviors not only define who we are but also unite us as a team, guiding us in decision-making, fostering relationships, tackling challenges, and reaching milestones. These culture essentials propel us toward a shared vision of success, ensuring a collective effort in shaping our future.

RESPONSIBILITIES

This position is responsible for providing administrative support to the Global Sourcing and Supply Chain Vice Presidents.The ideal candidate will have experience working in a fast-paced environment, managing multiple complex calendars, arranging complex and detailed travel itineraries. As an experienced Executive Assistant you will create efficiencies for the executive by screening phone calls and emails to prioritize correspondence, responding on behalf of the executive and direct reports or escalating when required.

Job Functions:

Project & Financial Administration:

• Provide project administrative assistance (budgets, briefs, presentations)

• Manage invoice payments and expenditure tracking using Excel

• Coordinate service payments (phone, operational services, etc.)

• Act as department coordinator for document retention and management

Communication & Vendor Liaison:

• Serve as department liaison for vendors and service providers

• Coordinate document repositories and internal communications

• Create PowerPoint presentations and Excel spreadsheets

Office Operations & Employee Onboarding:

• Manage office supplies inventory and purchasing

• Oversee new employee onboarding (handbook, equipment, desk setup)

• Coordinate time and attendance functions using Kronos

• Manage office/facility management requests (e.g. office location moves, order furniture or other items/tasks necessary to optimize use office space.

• Assist with other office responsibilities as needed

• Adapt quickly to changing priorities and directions

Qualifications:

Administrative Expertise:

• Minimum of 10+ years of senior-level executive administrative support with demonstrated accomplishments.

Stakeholder Engagement:

• Proven ability to interact with internal and external contacts at all levels, including executive leaders.

Interpersonal & Communication Skills:

• Exceptional interpersonal abilities.

• Confident communication at all levels, including executive leadership.

• Ability to build effective internal and external relationships.

Professional Attributes:

• High level of professionalism and integrity.

• Versatility, flexibility, and enthusiasm for changing priorities.

Global & Matrix Environment Exposure:

• Experience working in a global organization.

• Demonstrated ability to operate effectively in a matrixed environment.

Knowledge, Skills & Abilities:

• This position will complete administrative duties for Vice Presidents, and others within the department as may be needed. This role demands a strong sense of urgency and the ability to work independently on assignments with sound judgment, proactively solving complex problems that impact the department. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals is imperative. The successful candidate will possess outstanding planning, time management, and organizational skills. Superior attention to detail and the ability to meet tight deadlines while juggling a variety of tasks and requests is critical.

• The role demands proactive and independent problem-solving skills, including:

• Managing conflicting priorities across multiple calendars and schedules.

• Troubleshooting travel and meeting logistics under tight timelines.

• Resolving vendor and payment issues while ensuring compliance with company policies.

• Navigating ambiguity and shifting priorities with flexibility and resourcefulness.

• Maintaining accuracy in financial tracking and documentation across multiple systems.

• This position has a direct impact on:

• The efficiency and productivity of five Vice Presidents and their departments.

• The success of cross-departmental meetings and events, which influence strategic decisions.

• Budget accuracy and financial accountability through invoice and expense management.

• Employee experience through onboarding and office operations.

• Vendor relationships and service quality through effective coordination and communication.

• While the position does not have direct reports, this role demonstrates leadership through:

• Ownership of key administrative and operational processes.

• Acting as a liaison and point of contact for vendors and internal teams.

• Leading onboarding efforts and ensuring readiness for new hires.

• Driving process improvements and maintaining high standards of confidentiality and professionalism.

• Serving as a trusted advisor to executives by anticipating needs and delivering solutions.

Physical Demands:  Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.

Travel:  Less than 25% with shipboard travel likely

Work Conditions:Work primarily in a climate-controlled environment with minimal safety/health hazard potential.

This position is classified as “in-office.”  As an in-office role, it requires employees to work from a designated Carnival office in South Florida Tuesday through Thursday each week. Employees may work from their homes on Mondays and Fridays.  Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.

Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.  

At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival’s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:

• Health Benefits:

  • Cost-effective medical, dental and vision plans

  • Employee Assistance Program and other mental health resources

  • Additional programs include company paid term life insurance and disability coverage

   

• Financial Benefits:

  • 401(k) plan that includes a company match

  • Employee Stock Purchase plan

• Paid Time Off

  • Holidays – All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee’s discretion. 

  • Vacation Time – All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year.  All employees gain additional vacation time with further tenure.

  • Sick Time – All full-time employees receive 80 hours of sick time each year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.

    

• Other Benefits

  • Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends

  • Personal and professional learning and development resources including tuition reimbursement 

  • On-site Fitness center at our Miami campus

#LI-Hybrid

#LI-LS1

#CCL

About Us

Carnival Corporation & plc is the world’s largest leisure travel company, our mission to deliver unforgettable happiness to our guest through our erse portfolio of leading cruise brands and island destinations, including Carnival Cruise Line, Holland America Line, Princess Cruises, and Seabourn in North America and Australia; P&O Cruises and Cunard Line in the United Kingdom; AIDA in Germany; Costa Cruises in Southern Europe.

Join us and embark on a career that offers not only the chance to grow professionally but also the opportunity to be part of a global community that makes a difference.

In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.

Carnival Corporation & plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified inidual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.

EMPLOYEE BENEFITS

• Hybrid Work Environment

  Empowering work-life integration and flexible opportunities for your personal and career success

• Wellness Programs

  Comprehensive employer wellness programs featuring mental health support and fitness options, including an on-site gym

• Cruise Benefits

  An array of qualified complimentary and heavily discounted cruise options for the ultimate dream getaway

• Parental Programs

  Generous parental leave time and adoption assistance programs

• Retirement Plan

  Secure your future with our exceptional Traditional and Roth 401(k) options complemented by valuable company contributions

• Employee Stock Purchase

  Invest in tomorrow with the opportunity to purchase Carnival shares at a discounted rate from their fair market value

In addition to the above, we offer PTO and company holidays as well as a variety of medical, dental, and voluntary plans

CULTURE

We celebrate our erse team of over 160,000 team members representing 150 countries and are committed to providing a welcoming and inclusive environment where people from different backgrounds, experiences, and walks of life can succeed. We know our team members are at the heart of inspiring unforgettable happiness, so we strive to be the world’s number-one choice for hospitality, travel and leisure careers.

Sales Assistant (Administrative Support)

Job Summary:

The Sales Assistant reports directly to the Vice President, Customer Success and plays a vital role in supporting the Customer Success team. The Sales Assistant manages operational and administrative tasks that ensure smooth expansion, project execution, and excellent customer experience.

This inidual will work closely with Customer Success Managers (CSMs) to draft and process expansion orders, execute internal process steps to enable software setup, maintain accurate records, and ensure timely follow-up in compliance with internal SLAs and deadlines to meet customer needs.

Report To: VP of Customer Success

Work Location: Bucharest, Romania (hybrid schedule)

Schedule: Mon.–Fri. (In-office Tues.–Thurs., remote Mon./Fri.)

Hours: 9am to 6pm

What You'll Do:

Project Support

• Assist CSMs with the creation of customer projects in the CRM
• Coordinate with internal teams to ensure required resources and documentation are provided.

Form and Data Management

• Complete and maintain customer forms, onboarding documentation, and other administrative paperwork.
• Ensure all customer data is accurately entered and maintained in the CRM .

Quoting and Order Support

• Prepare quotes and proposals under the guidance of CSMs.
• Assist with price verifications and quote revisions.

Inventory and Asset Management

• Assist in maintaining updated inventory records.

Customer Coordination

• Support communication with customers regarding project updates, quote revisions

Churn Risk Analysis

• Compiling data on low-usage accounts that might signal churn risk.

Knowledge Base Maintenance

• Updating internal documentation, playbooks and/or templates.

Skills and Qualifications

• Experience: 1–3 years in sales support, administrative, or customer service roles (B2B experience preferred).
• Technical Skills: Proficiency with CRM tools (e.g., Salesforce, HubSpot, Gong), and Google Workspace.
• Organizational Skills: Strong attention to detail with the ability to manage multiple tasks simultaneously.
• Communication: Excellent written and verbal communication skills.
• Collaboration: Team-oriented mindset with a proactive approach to supporting others.
• Preferred Attributes: A customer-first mindset and a passion for operational excellence.  Ability to work in a fast paced environment and work cross functionally.

Company Benefits:

At TradeCentric, we have a strong and innovative team dedicated to transforming the way our clients do business. It is our people who make it happen and we strive to take care of our employees in every way we can.

Below is a list of benefits that are offered to employees, once eligibility is met:

• Generous Annual Leave
• Volunteer Time Off
• Premium Private Insurance Option: Medical, Dental and Vision 
• Paid Parental Leave
• Career Development Reimbursement Program

Admissions Coordinator- College of Nursing and Health Care Professions - Grand Canyon University - Boise, ID (Remote)

Boise, ID

Full time

R000063690

Come Grow With Us

**Must reside in or near Boise, ID**

Join us at Grand Canyon Education and begin a career in helping Nursing students succeed! We are looking for a motivated Admission Coordinator to oversee the student admission process as part of this unique opportunity.

Site location Boise, ID with starting salary of $40,000 per year.

Who you are:

You are a self-motivated person who is passionate about the power of education. Over the years, you’ve demonstrated success in data entry, administrative tasks, or office management. You aren’t afraid to hustle to make it happen for our students and your team.

You know it’s not all about achieving personal goals. While that does excite you, what you really thrive on is using your exceptional operational skills to help others achieve theirs. You have no problem working autonomously or with a team and look forward to professionally developing and growing in a supportive, goal-oriented environment.    

Now is the time to bring your talent to Grand Canyon Education where you’ll have the opportunity to play an integral role in guiding college student applications through the admittance process, from the moment they ask for information about a program, to their first day of class. Here’s a taste of how you’ll make your mark as an Admission Coordinator with us.

As an Admission Coordinator, a typical week might include the following:

• Heart and hustle. This role has you working in the office with students and other staff members via the computer, phone and in person.  Your focus is on getting tasks done efficiently and effectively, and sharing responsibility as part of a dynamic team to make the workplace (and student learning environment!) a welcoming, productive place to be. You will also be working with empathetic leadership that understands and treats you not as a number, but as a person – and we expect you will treat potential student applications in the same way.  
• Organized and flexible. Your ability to adapt and pivot while remaining organized will keep you on top of your day as you support the Admission Advisors, your leadership team, and collaborate with your university partner. Leveraging your unmatched work ethic with our technological tools will allow you to end each day with a clean slate.
• Collaborator and influencer. Through a variety of mediums, you will use your passion for efficiency to provide exceptional support throughout the student’s admission process. Whether in-person, over the phone, or via email you will champion the University mission, promoting student success and institutional enrollment growth.

The role might be right for you if you have:

• A bachelor’s degree (preferred). Don’t have a degree? Ask about our employee education benefits. They are as generous as they come!
• Outstanding time management skills. You’ll wear multiple hats in this role, so you’ll need to show that not only have you honed your time management skills, but that you also know how to prioritize competing responsibilities that may shift depending on admission deadlines.
• Clear communication skills. You can explain just about anything to anyone and you’re comfortable communicating in-person, in writing, and on the phone. Not only can you articulate yourself well, but you also have excellent listening skills while you communicate with your team, leadership, and partner university.
• High emotional intelligence. Having the ability to remain professional throughout various situations is key to success. In this role, you’ll develop and nurture relationships with the partner university that require your ability to collaborate well with others.  
• Self-motivated to learn & implement. You’re proactive and seek out opportunities to learn and do more. You believe that having an understanding of things outside of your scope will help you do your job better. You think about the future needs of your team and are excited to take ownership of facilitating improvements to the admissions process.
• Computer literacy.  As part of a remote workforce, we rely on several digital tools to help you execute your work and keep you accountable. Proficiency in Microsoft Office Suite is required and Google Suite is preferred.

Bonus points if you have:

• Relevant, industry-related professional experience
• Experience working with CRM tools

What we’ll offer in return:

• A career where your work genuinely makes a difference
• A stable income with a good salary
• Extensive training with team and management support
• Structured professional development plans and opportunities
• Outstanding benefits and work perks
• Collaborative and supportive team environment...and more!

Executive Assistant

Location United Kingdom

Employment Type Full time

Location Type Remote

Department General & Administration

OverviewApplication

Building the Future of Crypto 

Our Krakenites are a world-class team with crypto conviction, united by our desire to discover and unlock the potential of crypto and blockchain technology.

What makes us different?

Kraken is a mission-focused company rooted in crypto values. As a Krakenite, you’ll join us on our mission to accelerate the global adoption of crypto, so that everyone can achieve financial freedom and inclusion. For over a decade, Kraken’s focus on our mission and crypto ethos has attracted many of the most talented crypto experts in the world.

Before you apply, please read the Kraken Culture page to learn more about our internal culture, values, and mission. We also expect candidates to familiarize themselves with the Kraken app. Learn how to create a Kraken account here.

As a fully remote company, we have Krakenites in 70+ countries who speak over 50 languages. Krakenites are industry pioneers who develop premium crypto products for experienced traders, institutions, and newcomers to the space. Kraken is committed to industry-leading security, crypto education, and world-class client support through our products like Kraken Pro, Desktop, Wallet, and Kraken Futures.

Become a Krakenite and build the future of crypto!

Proof of work

The team

We are seeking a highly organized and proactive Executive Assistant to support multiple leaders remotely. This role provides high-level administrative support, and ensures key projects, budgets, travel, and events run seamlessly. Managing complex calendars and daily schedules with responsibility for multifaceted coordination.

The ideal candidate brings experience or familiarity with communications and executive affairs, enabling them to operate confidently in a fast-paced environment. We are passionate about the mainstream adoption of cryptocurrency and the technology that underpins it.

The team embraces hyper-transparency, fostering an environment of open dialogue, candid discussions and constructive feedback, staying adaptable in the ever-evolving digital asset space.

The opportunity

• Relationship Management: build relationships with the broader team while acting as a gatekeeper for the executives - anticipate problems before they arise by planning for multiple contingencies and maintaining awareness of potential challenges

• Calendar & Scheduling: Proactive management of complex executive calendars, coordinate meetings, handle logistics for internal and external appointments, manage competing deadlines, and review incoming requests to ensure they are on the Executive’s to-do list with all the necessary information.

• Project and process improvement work: coordinate cross-functional projects / assisting with timelines / deliverables / stakeholder engagement, identify opportunities to streamline processes / improve efficiency / enhance executive effectiveness.

• Travel Planning: Arrange and coordinate domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries.

• Event Support: Plan and execute team meetings, off-sites, and other corporate or stakeholder events, including vendor coordination and on-site logistics

• Team Coordination: Track and oversee team tasks, budgets, and meeting schedules to ensure deadlines and deliverables are met / onboarding and helping to ramp people up.

• Financial Administration: Process expense reports, purchase orders, budget reconciliations, and receipts / invoices tracking and submittal with accuracy and timeliness.

• Documentation: Prepare meeting agendas, take minutes, and maintain organized records of key projects and initiatives.

• Additional duties and responsibilities as assigned

Skills you should HODL

• 5+ years of proven experience as an executive assistant, administrative manager, or similar role supporting senior leadership.

• Ability to maintain confidentiality using discretion and professionalism when handling sensitive information.

• Strong organizational skills with exceptional attention to detail and ability to manage multiple priorities in a fast-paced setting with strong personalities and demanding timeframes

• Natural talent to effortlessly improve a process and the uncanny ability to bring order out of chaos, as well as remaining calm during periods of disorganization

• Strong sense of urgency when projects are assigned and the ability to complete a task quickly while anticipating the need to plan for another project in short succession

• Highly proficient with Google Suite, MS Office Suite, Adobe Suite, MacOS and generally tech savvy

• Familiarity with communications strategies and executive affairs and leadership environments.

• Excellent written and verbal communication skills.

Nice to haves

• Experience in budget tracking, travel coordination, event planning, and stakeholder engagement

• Comfort working across multiple teams, time zones, and with external partners

• A proactive, problem-solving mindset and a focus on efficiency

Senior Administrative Assistant, Corporate Solutions

Job Description

A leading Billion-Dollar Asset Management Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Senior Administrative Assistant to join its Corporate Solutions Team. This role will provide administrative support for team members, including 2 Department Heads and 2 Principals, across all aspects of their daily work. Candidates must have a minimum of 5+ years of applicable senior administrative experience working in financial services (required) and a Bachelor’s degree is required. Successful candidates will be detail-oriented, highly organized, able to multitask effectively, possess strong interpersonal and excellent communication skills, and demonstrate professionalism at all times. This firm fosters an amazing, collaborative culture and opportunity for growth down the line!

• Salary depends on experience (100-120k base), plus paid overtime and discretionary bonus eligibility. Comprehensive benefits (3 plans to choose from – medical/dental/vision), free lunch, fully stocked kitchen, unlimited time off (must get approved), etc.
• Hours are typically 8:30am-5:30pm, with flexibility for overtime as needed. Hybrid work schedule (Monday – Thursday in office, Friday remote).

Responsibilities:

• Manage complex calendars and arrange appointments, meetings, conferences, and moderate travel plans (both domestic and international).
• Book conference rooms, arrange catering and audio-visual equipment as needed, prepare meeting materials as requested (digital or print), etc.
• Track all required receipts from business expenses and travel and compile and submit accurately allocated expense reports for all team members.
• Complete various ad hoc administrative projects and tasks as assigned.
• Act as point of contact for internal and external clients; respond to emails and phone calls; track and ensure outstanding meeting requests are addressed.
• Maintain files and records so they remain updated and easily accessible; responsible for the intake and organization of all mail, legal documents, and other correspondence.
• Develop and maintain relationships with key stakeholders, including senior leadership, colleagues, vendors, and visitors.
• Build trust by demonstrating reliability, confidentiality, and good judgment.
• Provide cross coverage as needed to administrative team members.

Required Qualifications:

• Minimum 5+ years of relevant senior administrative experience working in financial services (required/strongly preferred).
• Bachelor’s degree or equivalent experience required/strongly preferred.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat DC, and Concur.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively.
• Highly discreet and professional.
• Exceptional attention to detail.

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

#LI-AK2

EMPLOYEE TYPE:

WORKPLACE:

LOCATION:

Title: Manager, Virtual Imaging Support RN

Location: Remote

Type: Full-Time

Workplace: remote

Category: Virtual Care Support

Job Description:

The Manager, Virtual Imaging Support - RN, leads a team of clinical staff responsible for delivering high-quality, efficient, and patient-centered virtual imaging support. This role blends operational oversight, people leadership, and clinical expertise to ensure the team meets performance, quality, and service standards aligned with Included Health’s values. As part of a broader care coordination function, the team manages internal and external referrals for specialty and imaging orders, including appointment scheduling, insurance verification, results and medical record requests, and communication of updates to providers and members.

Primary Job Functions:

• Responsible for interviewing, hiring, and onboarding new team members.
• Lead, coach, and evaluate team members through regular 1:1s, performance reviews, and ongoing feedback to ensure high-quality, productive work aligned with Included Health values.
• Accountable for meeting team objectives, goals, and service standards.
• Monitor workflow performance to ensure the team is meeting clinician and patient needs.
• May manage both exempt and non-exempt team members.
• Lead and collaborate on quality and process improvement projects, using data to identify trends and enhance member experience and team performance.
• Contributes to ongoing QA/QI work in partnership with the director and clinical quality team.
• Performance will be evaluated based on the following key performance metrics: team performance - overall, team engagement scores - pulse and perspectives survey, inidual performance - performance of iniduals that report to manager

Daily Tasks:

• Serve as an escalation point for workflow questions/clarifications and complex cases
• Foster a culture of accountability, learning, and engagement to promote retention and professional growth.
• Monitor workflows and dashboards to ensure service standards are met, adjusting staffing and assignments as needed.
• Assist with day-to-day work and direct patient care, when needed.
• Other duties as assigned.

Qualifications:

• Bachelor of Science in Nursing
• Registered Nurse, in good standing with current state of licensure.
• 5+ years of clinical experience. (Previous experience in primary or ambulatory care setting and telehealth experience preferred).
• 2+ years of direct people management experience in a clinical setting.
• Strong organizational and leadership skills, with experience driving engagement and accountability in a fast-paced setting
• Professional, appropriate, effective, and tactful communication skills, including written, verbal and nonverbal.
• Proficient in using Google Suite and other technology.
• Proven ability to lead teams effectively in dynamic and evolving environments.
• Ability to be agile and balance multiple priorities while maintaining a positive and professional attitude.

Physical/Cognitive Requirements:

• Prompt and regular attendance at assigned work location.
• Ability to remain seated in a stationary position for prolonged periods.
• Requires eye-hand coordination and manual dexterity sufficient to operate keyboard, computer and other office-related equipment.
• No heavy lifting is expected, though occasional exertion of about 20 lbs. of force (e.g., lifting a computer / laptop) may be required.
• Ability to interact with leadership, employees, and members in an appropriate manner.

The United States base salary range for this full-time position is $94,070 - $122,290 a year + equity + benefits .

Starting base salary for the successful candidate will depend on several job-related factors, unique to each candidate, which may include, but not limited to, education; training; skill set; years and depth of experience; certifications and licensure; business needs; internal peer equity; organizational considerations; and alignment with geographic and market data. Included Health reserves the right to modify these ranges in the future. For further information, please ask your Recruiter. 

In addition to receiving a competitive base salary, the compensation package may include, depending on the role, the following: 

-Remote-first culture

-401(k) savings plan through Fidelity

-Comprehensive medical, vision, and dental coverage through multiple medical plan options (including disability insurance)

-Full suite of Included Health telemedicine (e.g. behavioral health, urgent care, etc.) and health care navigation products and services offered at no cost for employees and dependents 

-Generous Paid Time Off ("PTO") and Discretionary Time Off (“DTO")

-12 weeks of 100% Paid Parental leave

-Family Building Benefit with fertility coverage and up to $25,000 for Surrogacy & Adoption financial assistance

-Compassionate Leave (paid leave for employees who experience a failed pregnancy, surrogacy, adoption or fertility treatment) 

-11 Holidays Paid with one Floating Paid Holiday

-Work-From-Home reimbursement to support team collaboration and effective home office work 

-24 hours of Paid Volunteer Time Off (“VTO”) Per Year to Volunteer with Charitable Organizations

#LI-REMOTE

About Included Health

Included Health is a new kind of healthcare company, delivering integrated virtual care and navigation. We’re on a mission to raise the standard of healthcare for everyone. We break down barriers to provide high-quality care for every person in every community — no matter where they are in their health journey or what type of care they need, from acute to chronic, behavioral to physical. We offer our members care guidance, advocacy, and access to personalized virtual and in-person care for everyday and urgent care, primary care, behavioral health, and specialty care. It’s all included. Learn more at includedhealth.com.

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Included Health is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, state, or local law. Included Health considers all qualified applicants with arrest or conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance, and California law.

Title: Executive Assistant

Location: Denver United States

Job Description:

Voyager is an innovative defense, national security and space technology company committed to advancing and delivering transformative, mission-critical solutions. We tackle the most complex challenges to unlock new frontiers for human progress, fortify national security, and protect critical assets to lead in the race for technological and operational superiority from ground to space.

Forge the Future: Join Voyager Technologies

The future belongs to those who build it. At Voyager Technologies, we're building technologies that protect lives, expand frontiers and prepare us for what's next. And we're doing that with people who are wired to solve, build, adapt and lead. These roles are not for the faint of heart.

You'll help lay the foundation for humanity's future. Join a culture where innovation thrives, curiosity is rewarded, and impact is real. We're a company of doers, thinkers and builders, united by purpose and grounded in reality.

If you want to put your skills to work where the stakes are real and the mission is bigger than any one person, forge the future with Voyager.

Job Summary: We are seeking an exceptional, highly organized, and proactive inidual to serve as a full-time Executive Assistant to support the President. This role is designed to support a C-suite inidual in both professional and personal capacities. Other executives deemed necessary by the President may also require occasional support. The ideal candidate will be versatile, discreet, detail-oriented and tech-savvy.

This is a full-time position in Denver, with remote flexibility.

Responsibilities:

• Manage and proactively coordinate a complex, dynamic executive calendar
• Schedule all professional meetings (internal/external, domestic/international)
• Anticipate conflicts, propose solutions, optimize time usage
• Book and manage all business travel (flights, hotels, ground transportation, visas if needed)
• Prepare, process, and track expense reports in company systems
• Support organization of company events (e.g., team offsites, client dinners, corporate hospitality)
• Maintain and prioritize email inbox, drafting responses as needed
• Coordinate calls and virtual meetings via Microsoft Teams and Zoom
• Build competence and/or use Microsoft Outlook, Teams, Zoom, Excel
• Serve as primary scheduling point of contact. Executive is a heavy traveler and weekend work will be necessary as needed.
• Maintain highest level of confidentiality for sensitive corporate information
• Interface professionally with other C-suite offices, board members, investors, and VIP clients
• Personal tasks as needed to help streamline the President's workday such as planning & coordinating family travel, managing personal calendar and vendors, periodic local errands, and organizing occasional family events.

Required Qualifications:

• Extreme responsiveness, curiosity, integrity, confidentiality
• Exceptional organizational and time management skills
• High level of discretion and ability to maintain confidentiality
• Tech-savvy with strong skills (or willingness to learn) in Microsoft Outlook, Teams, Zoom, and Excel
• Personal travel experience including some international
• Ability to proactively anticipate needs and solve problems
• Flexible schedule, available seven days a week at non-standard hours for time-sensitive needs, especially during travel
• Comfort with hybrid work combining remote administration and in-person.
• Excellent written and verbal communication skills
• Professional demeanor and strong interpersonal skills

Salary Range: $115,000 - $125,000

Please click "Apply" to submit your application.

Voyager offers a comprehensive, total compensation package, which includes competitive salary, a discretionary annual bonus plan, paid time off (PTO), a comprehensive health benefit package, retirement savings, wellness program, and various other benefits. When you join our team, you're not just an employee; you become part of a dynamic community dedicated to innovation and excellence.

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected inidual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Voyager is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

Minority/Female/Disabled/Veteran

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

Colorado pay range

$115,000-$125,000 USD

VP, Loan Administration Manager

Remote

Operations Division – Lending Operations : Loan Servicing : National Lending Loan Servicing /

Full Time /

Remote

COMPANY DESCRIPTION:  Forbright is a nationwide full-service bank and commercial lender focused on helping to build a brighter future for our clients and the communities we serve. Forbright is committed to exceptional client service by providing seamless, innovative personal banking services to depositors and creative financing solutions to visionary middle market businesses and investors in healthcare, technology, financial services, real estate, and other industries. 

COMPANY CULTURE:  We are a dynamic, high energy, fun, and fast-paced organization that has an exciting growth trajectory, meaningful mission, and embedded responsible practices into our daily interactions. We offer our team members a culture of collaboration, inclusion, flexibility, recognition, and giving back. We look to hire iniduals that are passionate about our mission, and who are motivated, customer and results-oriented, innovative, adaptable, and thoughtful.

COMPANY MISSION:  We are a mission-driven institution. We operate a sound dynamic institution that is well capitalized, liquid, profitable and uses best practices to manage risk and assure compliance with laws and regulations. We use Forbright’s capital, capabilities, innovation, and expertise to help our clients succeed and contribute broadly to building a brighter future. 

JOB SUMMARY: The VP, Loan Administration Manager, is responsible for overseeing the growth and management of the Loan Administration teams, including designing and implementing systems and processes, developing and documenting risks, controls, and procedures, and ensuring efficient and excellent service related to the Company’s portfolios of middle-market leveraged loans, healthcare asset-backed loans, lender finance loans and structured real estate loans. This role also assists in people development, growth, and management of the Administration group.

DUTIES AND RESPONSIBILITIES:

• • Oversee the functions of the Loan Administration team 
  • Design and implement process enhancements and technology solutions 
  • Identify opportunities for, manage project timeline for, and implement additional loan administration functions within the team 
  • Develop and maintain procedure documentation and controls 
  • Ensure internal compliance with regulatory requirements 
  • Identify and evaluate potential technology vendors 
  • Manage pipeline of loan administration-related technology requests and determine priorities 
  • Maintain working relationship with lending team partners 
  • Supervise, mentor, coach, and serve as a role model for Loan Administration staff 
  • Perform other duties as assigned

SUPERVISORY RESPONSIBILITIES:

• • Supervise assigned employees by organizing and monitoring work progress 
  • Maintain staff by recruiting, selecting, orienting, and training employees 
  • Manage performance of employees through development, coaching, and counseling

QUALIFICATIONS:

• • Bachelor’s Degree required; Master’s Degree preferred  
  • Minimum of 10 years of experience in commercial lending, credit, servicing, or operations required 
  • Experience in leading and managing teams required  
  • Strong project management experience 
  • Ability to manage concurrent assignments in an effective, efficient, and organized manner 
  • Proficiency with Microsoft Office tools (Outlook, Word, PowerPoint, Excel)   
  • Excellent verbal, written, and interpersonal communication skills   
  • Strong organizational skills and attention to detail    
  • Outstanding problem-solving and time management skills   
  • Self-motivated, self-directed, and results-oriented  
  • Adaptable and able to multitask in a fast-paced environment   
  • Can work independently and within a team; solution-oriented with a collaborative approach

The pay range for this position is below. The specific rate will depend on the successful candidate’s qualifications and prior experience. $125,000 (entry level qualifications) to $135,000 (highly experienced).

POSITION REQUIREMENTS: We are committed to creating an inclusive workplace where all employees are capable of performing their job position. Work is primarily conducted in an office setting while certain positions may allow for remote work through the use of technology at management discretion. The functions described below are representative of those to successfully perform duties of this job. Reasonable accommodations may be made to enable employees to perform the essential functions. While performing duties of this job, the employee may be regularly required for extended periods of time to:

• Remain in a stationary position

• Use hands and fingers 

• Utilize a computer monitor with visual acuity

• Operate technology or other office machinery such as printers, scanners, etc.

• Communicate clearly verbally and/or in writing with others

ADDITIONAL DUTIES: For Forbright Bank to remain efficient and nimble as a growing organization, team members are expected to exhibit a high level of flexibility regarding any duties that may be situationally assigned outside of this job description. 

PERKS/BENEFITS:

• Comprehensive health, dental, and vision plans

• 4 weeks PTO

• 401k + company match

• Metro SmartTrip benefits ($50/mo)

• Remote or hybrid work schedules for most positions

• Incentives for purchasing solar panels, electric vehicles, biking to work, etc.

• Paid subscriptions to Veterans Compost, Capital Bikeshare, Imperfect Foods reimbursement, and more!

• Best Workplaces for Commuters 2023 & 2024 winner

• The Washington Post Top Workplaces 2023, 2024, and 2025 winner

• American Banker Best Banks to Work For 2023 winner

It is the policy of Forbright Bank to provide equal employment opportunities to all qualified iniduals and to administer all aspects and conditions of pre-employment and employment without regard to protected characteristics.

Employment with Forbright Bank is at-will, which means that either you or the Company may terminate the relationship at any time.

By applying, you acknowledge that you have reviewed our CCPA Privacy Notice.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Care Navigator

Remote

Full time

Raleigh, North Carolina, United States

Description

As a Care Navigator at Rezilient Health, you will play a pivotal role in guiding patients through their healthcare journey, ensuring a seamless and supportive experience. You will serve as a key point of contact, navigating care, addressing patient needs, and collaborating with clinical and administrative teams to deliver high-quality services.

At Rezilient, we’re dedicated to revolutionizing primary and specialty care by delivering convenient, timely, and seamless access to healthcare. Our innovative hybrid CloudClinic model, powered by our onsite team of Medics and virtual Providers fosters a personalized and digital healthcare experience, putting the patient at the center of their care. By leveraging cutting-edge technology, we streamline care delivery, allowing our Providers to focus on patient well-being, and we continuously expand our specialty services to provide the most comprehensive and convenient healthcare possible.

Requirements

• Facilitate the patient journey by providing guidance, support, and navigation throughout their Rezilient healthcare experience.
• Schedule patient appointments in a timely manner.
• Accurately enter required information into patient charts.
• Proactively follow up on tasks to ensure swift resolution of health concerns.
• Respond to,and manage all incoming patient messages with professionalism, empathy, and efficiency.
• Answer phone and message inquiries from patients, medical facilities, and insurance companies, addressing requests and providing information as needed.
• Collaborate routinely with providers, medics, and other functional team members to facilitate patient care needs and ensure continuity.
• Maintain accurate records and uphold patient confidentiality at all times.

Required Qualifications:

• Minimum of 2 years experience in a healthcare setting, ideally as a Medical Assistant.
• Minimum of 2 years customer service experience.
• Willingness to work at least one weekend day (Schedule: Sunday–Thursday or Tuesday–Saturday) with business operating hours of 9a-9p EST/8a-8p CST.
• Exceptional interpersonal skills with the ability to quickly build rapport and provide compassionate support.
• Problem-solving abilities and a proactive approach to challenges.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Comfortable working in a fast-paced, evolving environment.
• Self-motivated and confident in managing independent projects.
• Knowledge of HIPAA and other relevant healthcare regulations is crucial for maintaining patient confidentiality and privacy.

Preferred Qualifications:

• Strong preference for candidates with experience working as a medical assistant or within a clinical environment
• Proficiency in using Mac operating systems and devices
• Familiarity with Athena Health electronic medical records (EMR) software
• Experience utilizing Google Suite applications for communication and documentation
• Utilization of telephony and translation systems

Benefits

This opportunity offers the chance to shape the future of healthcare in a culture where your ideas and contributions have a meaningful impact on the organization's future. You’ll be part of a supportive, collaborative, and erse team, with competitive compensation and benefits that include generous PTO, paid family leave, comprehensive medical, dental, vision, and life insurance, as well as stock options.

Title: Office Specialist

Location: Valdosta United States

Job Description:

DEPARTMENT: SWA OB GYN

FACILITY: Southwell Ambulatory OB GYN

WORK TYPE: Part Time With Benefits

SHIFT: Daytime

SUMMARY:

The Office Specialist is responsible for coordinating communications occurring at the clinic. They are responsible for the paperwork involved with transcription of orders and registering patients. They receive supervision from Practice Manager, Office Coordinator, and other clinical staff. They are responsible for keeping up with new and changing insurance matters. They work closely with the Patient Access department to keep up with current guidelines in registration processes. They provide excellent customer service to patients, patient's families, visitors, physicians, coworkers, and other medical and non-medical personnel.

RESPONSIBILITIES:

• Correctly transcribes physician's orders into mainframe using appropriate forms.
• Coordinates scheduling, needed follow-ups, and referrals for patients.
• Demonstrates the ability to handle confidential information with discretion for the patient, family, and/or co-worker.
• Assist in answering phone calls including providing assistance to patients, referring physician offices, and others who may call.
• Transfers calls to appropriate personnel and/or takes messages.
• Performs basic clerical duties such as filing, mailing, faxing, and copying.
• Assists in ordering office and medical supplies as requested.
• Receives payments from patients and distributes receipts.
• Keeps abreast of pertinent federal, and state regulations and laws and Tift Regional Health System, Inc. ("TRHS") policies as they presently exist and as they change or are modified.
• Understands and adheres to: TRHS' compliance standards as they appear in TRHS's Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy; and HIPAA and TRHS policies regarding privacy and security of protected health information.
• Demonstrates the ability to perform tasks that meet the age-specific requirements of the persons, patients, vendors, and staff that the employee is charged to interact with as required by the position.
• Offers suggestions on ways to improve operations of department and reduce costs.
• Attends all mandatory education programs.
• Improves self-knowledge through voluntarily attending continuing education/certification classes.
• Maintains required competency levels as identified in written exams, skills checklists, skills labs, annual safety and health requirements as well as service excellence education hours requirements.
• Cross-trains in order to better assist co-workers and to provide maximum efficiency in the department.
• Volunteers/participates on hospital committees, functions, and department projects.
• Manages resources effectively.
• Reports equipment in need of repair in order to extend life of equipment and removes malfunctioning equipment out of service with timely reporting to the appropriate personnel.
• Makes good use of time so as to not create needless overtime.

EDUCATION:

• High School Diploma or Equivalent
• One year of hospital or physician experience preferred. Certified Nursing Assistant certification or Medical Assistant diploma preferred.

OTHER INFORMATION:

One year of hospital or physician experience preferred. Certified Nursing Assistant certification or Medical Assistant diploma preferred.

Southwell/Tift Regional Health System, Inc. is an Equal Opportunity Employer.

Office Assistant/ Outbound Caller  - 2504925 

Description

D.R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level and first time move-up markets. The Company also provides mortgage financing and title services for homebuyers through its mortgage and title subsidiaries. Please visit our website at www.drhorton.com for more information.

D.R. Horton, Inc. is currently looking for an Office Assistant / Outbound Caller for their Home Insurance team.  

Essential Duties and Responsibilities

• Conduct outbound phone calls to prospective customers with the goal of scheduling a conversation between the customer and a licensed agent to review an insurance quote 

• Build and maintain strong working relationships with internal team members

• Organize and prioritize workload to meet team and company objectives

• Accurately document all customer files 

• Conduct all business in a professional and ethical manner to serve customers and enhance the company's reputation and profitability

• Participate in ongoing training and professional development, including mandatory compliance courses

Qualifications

Education and/or Experience

• High school diploma or General Education Degree (GED)

• Call center or sales experience preferred

• Ability to apply common sense understanding to carry out instructions furnished in written oral form or via DRH applications

Proficiency with Microsoft Office Suite and email communication 

Come join a winning team with a Fortune 500 company! We are growing fast and are looking for enthusiastic attitudes and team players to join our success. We offer an excellent benefits package including vision, medical and dental. Build YOUR future with D.R. Horton, America's Builder.

Schedule: Hybrid, 2 days onsite in Plano, TX after training period

Job

: Administrative 

Primary Location

: TX-Plano 

Organization

: Insurance 

Schedule

: Full-time

Claims Administrative Support Specialist

Job Number: 256625

Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.

As a claims administrative support specialist, you’ll play a vital role supporting our claims branch offices.  In addition to ensuring essential administrative functions run smoothly, you may also interact with customers and medical providers by phone or in person when applicable.  

Must-have qualifications

• High School diploma/GED equivalent or higher and a minimum of one year of administrative or clerical support experience 
• {OR} one year post-secondary education

Preferred skills

• Proficiency using office equipment
• Proven organizational skills
• Ability to multi-task and quickly switch duties
• Communication skills with the ability to work in a team-environment
• Customer service and follow-up skills

Schedule: 

Monday-Friday day shift (8:30am - 5:00pm); This position will report to our Carmel, IN office full-time for the first 12 weeks. After the 12-week orientation, this role will transition to hybrid and you will have the opportunity to work from home 1 day per week. After 6 months of successful performance, you may work 2 days from home. 

Compensation 

• $39,500 - 42,000/annually
• Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance
• Benefits
• 401(k) with dollar-for-dollar company match up to 6%
• Medical, dental & vision, including free preventative care
• Wellness & mental health programs
• Health care flexible spending accounts, health savings accounts, & life insurance
• Paid time off, including volunteer time off
• Paid & unpaid sick leave where applicable, as well as short & long-term disability
• Parental & family leave; military leave & pay
• Diverse, inclusive & welcoming culture with Employee Resource Groups
• Career development & tuition assistance
• Onsite gym & healthcare at large locations

Executive Assistant

locations Newport News, VA

Full time

job requisition id R-130611

Job Posting:

Since 1953, Ferguson has been a source of quality supplies for a variety of industries. Together We Build Better infrastructure, better _home_s and better businesses. We exist to make our customers’ complex projects simple, successful, and sustainable. We proactively solve problems, adapt and grow to continuously serve our customers, communities and each other. Ferguson, a Fortune 500 company, is proud to provide best-in-class products, service and capabilities across the following industries: Commercial/Mechanical, Facilities Supply, Fire and Fabrication, HVAC, Industrial, Residential Trade, Residential Building and Remodel, Waterworks and Residential Digital Commerce. Ferguson has approximately 36,000 associates across 1,700 locations. Ferguson is a community of proud associates who operate with the shared purpose of building something meaningful. You will build a career that you are proud of, at a company you can believe in.

Ferguson is currently seeking the right inidual to fill an immediate need for an Executive Assistant, supporting the Sr. Director, Shared Services and the Shared Services Leadership Team.

This role requires a flexible mentality supporting a multifaceted organization. You will be handling multiple tasks and priorities, with accuracy, flexibility, and timeliness. This person must exhibit strong client service in an environment that is fast paced, including last-minute changes. This role will comfortably take the lead in providing outstanding administrative leadership and operational support to the leaders both directly and indirectly. 

The ability to balance multiple priorities, make decisions independently, be detail oriented, and prioritize work, requests, and engagements for the leaders is a requirement.

Location: This is a Hybrid role based out of Newport News, VA location, in accordance with the Ferguson Flex schedule.  While there is flexibility to work _remote_ly, this person will be required to be onsite several days per week.

Responsibilities:

• Provide quality support by anticipating needs and taking action to optimally handle daily responsibilities and be a creative problem solver.
• Participate as an active administrative team member, working both independently and in partnership with team members to complete projects and assignments in a timely manner.
• Assist with the planning of key meetings (e.g. agenda preparation, logistics, meals, guest arrangements, Teams for on-site and off-site events, etc.)
• Prepare presentations and reports as requested to include PowerPoint, Excel and Word documents.
• Prepare and distribute departmental communication.  Keep communication distribution lists updated.
• Support team project management by overseeing timelines, coordinating the flow of initiatives and information, and managing communication channels such as email, Teams, and meetings.
• Take the lead on document and information management.   Be the key liaison with our offsite data storage company. 
• Gather and consolidate departmental information and data where needed, reporting back as required.
• Maintain and order Assets - computers, monitors, and other office equipment.
• Assist with incoming and outgoing mail.
• Responsible for promptly retrieving emergency checks and ensuring timely distribution to designated recipients under strict deadlines.
• Assist as needed with projects in Oracle and other ERP systems
• Other duties as assigned by management

Qualifications:

• Proven experience (5+ years) in a professional role, including Executive Assistant experience or the skill sets and business acumen to excel in administrative work at the executive level.
• A college degree in business administration or related field is preferred.
• Highly skilled in Microsoft tools such as Outlook, Word, Excel, PowerPoint, Teams, and OneDrive, with a proven ability to learn and navigate new software platforms efficiently.
• Ability to write Executive level documents, memos and presentations with strong attention to detail and a professional level of written and verbal communications skills.
• Balancing priorities from multiple sources with the ability to prioritize work to meet deadlines effectively.
• This role demands exceptional interpersonal abilities, the capacity to collaborate effectively across all levels of leadership, and a strong sense of independence in managing responsibilities.
• Must be an organized self-starter showing good judgment and the flexibility to adapt to priority changes and demands.
• Demonstrate logical thinking and computational skills.
• A flexible and proactive team player who is willing to adapt to shifting priorities and new challenges.

At Ferguson, we care for each other. We value our well-being just as much as our hard work. We are committed to a holistic approach towards benefits plans and programs that support the mental, physical and financial well-being of our associates. Our competitive offering not only includes benefits like health, dental, vision, paid time off, life insurance and a 401(k) with a company match, but our associates also enjoy additional meaningful and inclusive enhancements that are adaptable to their erse situations and needs, including mental health coverage, gender affirming and family building benefits, paid parental leave, associate discounts, community involvement opportunities and more!

Pay Range:

_$_20.76 - _$_33.26

Executive Assistant

Hybrid in Cupertino, CA (shuttle available)

Placement Type: Temporary

Salary: $43.66-48.51 Hourly

W2 + benefits

Start Date: ASAP

Our client is seeking an Executive Administrative Assistant to support a Director on their Human Interface Design team. In this role, you will coordinate between multiple team leads and their respective groups and cross-functional partners.

This role is for a highly organized, resourceful, and adaptable team player, who is both creative and results-oriented and has a passion for helping teams run smoothly. This position requires a tenacious selfstarter with experience in an executive assistant role within a dynamic hightech environment. We require that candidates have significant experience in assisting senior leaders in current or past positions.

Primary Responsibilities

• Assist the Director and his teams with administrative tasks.
• Heavy calendar management.
• Meeting prioritization and scheduling between multiple senior leads, their teams, and cross-functional partners.
• Adjust schedules due to changes from conflicting meetings that come up at the last minute.
• Liaise with executive admins to coordinate scheduling of key leadership meetings.
• Arrange domestic and international travel and process expense reports as needed.
• Assist with note-taking in select meetings and help drive post-action items.
• Assist with coordination and communication of on-site team meetings and events, including room reservations, catering, team-building events, business off-sites, and Town Hall meetings.
• Liaise with local site teams and corporate meetings and events teams as needed.
• Answer correspondence and redirect as needed to appropriate team members.
• Assist with communicating team updates.

Key Qualifications

• 5+ years of experience supporting Director-level or higher.
• Experience working with / understanding the needs of creative organizations.
• Experience collaborating with distributed teams — the role will be primarily working with teams across Cupertino, Culver City, and New York – as well as stakeholders across EMEA and APAC time zones.
• Experience planning, coordinating, and communicating team meetings and events, in person and virtually with distributed teams.
• Comfortable operating as part of a greater team of administrative assistants that support one another.
• Strong attention to detail and accuracy.
• Superior organization skills – has an organized approach to time management, and is adaptable to inevitable changes.
• Work effectively with minimal guidance and supervision, and can independently problem-solve.
• Adept and professional in communication with cross-functional stakeholders and senior management.
• Consistently adapts/improves their processes to get things done more effectively.
• Discretion in handling confidential materials and issues.
• Experience with Apple Mail, Apple Calendar, and Apple productivity apps (Keynote, Numbers, and Pages).
• Experience with virtual collaboration tools (Quip, Slack, Webex).
• Willingness to be available after business hours on occasion.

Education

• Bachelor’s degree or equivalent experience

Client Description

Our client, a leader in consumer electronics, is one of the greatest, most innovative, world-changing companies ever created! More like a cluster of start-ups versus a large company, they are single-handedly credited with creating some of the most impactful products of this generation.

Working alongside some of the brightest and most talented people, the work you do here will add up to something big that could not be done anywhere else.  There is no doubt that your best work will be brought out achieving some hefty goals at a heroic pace.

Policy & Procedure Specialist

ID

2025-7584

Job Locations

US

Category

Compliance

Type

Full Time

Overview

Position: Policy & Procedure Specialist 

Location: U.S. Remote

Pay: $25-$27/hour  D.O.E.

Position Summary:

The Policy & Procedure Management Specialist will be responsible for supporting the operation, administration, and maintenance of the company-wide Policy & Procedure Management document repository, coordinating the intake, review, and publication processes of key departmental policies, procedures, job aids, forms, and related documentation in alignment with company legal, compliance and related regulatory requirements. 

In addition, the Policy & Procedure Management Specialist will be responsible for assisting in the technical review of documents submitted for publication, including document formatting, proofreading, spellchecking, and grammatical fidelity.  The Policy & Procedure Management Specialist will report directly to the VP, Policy & Procedure Management and help support Legal & Compliance ision and company-wide initiatives and goals, as necessary.

Responsibilities

1. Assist in the administration of the company-wide document repository system, including daily operation and maintenance of system-based tasking and related system processes.
2. Assist in the technical review and formatting of documents submitted through the review process.
3. Engage with staff involved in the submission, review, and oversight of documents as necessary to ensure timely and accurate completion of system-driven tasks
4. Work with team management to identify, discuss, and implement potential process and system efficiencies as needed
5. Meet with stakeholders as needed to ensure understanding, alignment, and adherence to established system processes and obtain feedback to help identify opportunities for process improvement
6. As needed, assist in system-driven reporting and backend workflow functions of the Policy & Procedure Management document repository
7. As needed, support related and additional Legal & Compliance ision and company-wide efforts

Qualifications

1. Excellent proofreading, writing, and verbal communication skills
2. Strong understanding of Policy & Procedure administration in a corporate setting
3. Very proficient with Microsoft Office Products (Excel, Word, Outlook, Power Point)
4. Comfort with learning and using proprietary software systems

Desired Education/Experience:

1. Bachelor’s Degree (BA or BS) preferred
2. 2+ years of Policy & Procedure administration related experience
3. 2+ years of Mortgage related experience desired

Other Duties: This job may require frequent sitting or standing for long periods of time. This job profile is not intended to be an all-inclusive list of job duties and responsibilities, as one may perform additional related duties as assigned in order to meet the needs of the organization.

Work Authorization: Must be able to verify identity and employment eligibility to work in the U.S.

[EOE/M/F/D/V. Drug-free workplace.]

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.  Must be able to lift up to ten pounds.  Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a keyboard; and to verbally communicate to exchange information. 

VISION:  See in the normal visual range with or without correction. 

HEARING:  Hear in the normal audio range with or without correction.

#LI-JS3

#LI-REMOTE

Operations Administrator

Remote

Health

Full time

NEWHIREE

United States

OverviewApplication

Description

Thank you for considering IT Concepts dba Kentro, where innovation drives opportunity and collaboration leads to success. Our dynamic community of experts is fully committed to advancing our customers' missions, fostering professional growth, and making a positive impact on our communities.                                                

By joining our supportive community, you will find that Kentro is dedicated to your personal and professional development. Together, we can drive meaningful change, spark innovation, and achieve extraordinary milestones.

In this role, you will be responsible for executing a variety of tasks related to onboarding new hires and ensuring a smooth transition into the organization.

You will create and send welcome emails, provide pre-onboarding support such as managing pre-hire documentation and security processes, and maintain consistent communication with program teams to ensure all standard documentation is completed accurately. Building strong, positive relationships with Hiring Managers and both internal and external stakeholders will be an essential part of your day-to-day responsibilities.

Additional duties include capturing meeting minutes, updating email groups, and supporting administrative tasks as needed. Throughout all activities, you will be expected to continuously promote and embody the Kentro brand and culture.

Additional responsibilities:

Communications Support:

• Responsible for updating email groups with additions and removals.
• Prepare a welcome email once a candidate is selected for the program.
• Handle new hire orientation for resources.
• Handle incoming emails and correspondence professionally.

Administrative Support:

• Assist in preparing reports, presentations, and other documents.
• Organize and maintain physical and electronic files and records.
• Creation of meeting minutes for meetings.

Process Improvement:

• Provide suggestions and insights to improve recruitment processes, tools, and strategies.
• Collaborating with the HR department to ensure compliance with all federal and state regulations and reporting requirements.

Location: This position can be performed remotely within the US and will support ET working hours.

Requirements

• Prior federal government experience
• Bachelors’ degree (Minimum)
• Proven ability to build relationships and engage all stakeholders to arrive at optimal outcomes
• Excellent verbal and written communication skills
• Strong proficiency with Microsoft Word, PowerPoint, Excel, and Outlook
• Ability to work independently, and able to work with high-performing project management team
• Self-motivated to complete tasks as needed

Preferred:

• Ability to write and edit process updates/changes
• Interested in joining team that seeks high quality work, professionalism, and ersity

Clearance:

• Able to obtain and maintain a Public Trust Clearance

Benefits

We offer competitive benefits package including paid time off, healthcare benefits, supplemental benefits, 401k including an employer match, discount perks, rewards, and more.  We invest in our employees – Every employee is eligible for education reimbursement for certifications, degrees, or professional development.  Reimbursement amounts may fluctuate due to IRS limitations. We want you to grow as an expert and a leader and offer flexibility for you to take a course, complete a certification, or other professional growth and networking. We are committed to supporting your curiosity and sustaining a culture that prioritizes commitment to continuous professional development.

We work hard; we play hard. Kentro is committed to incorporating fun into every day. We dedicate funds for activities – virtual and in-person – e.g., we host happy hours, holiday events, fitness & wellness events, and annual celebrations. In alignment with our commitment to our communities, we also host and attend charity galas/events. We believe in appreciating your commitment and building a positive workspace for you to be creative, innovative, and happy.

Executive Assistant & Office Manager

Hybrid

Chicago, Illinois

Full time

R25_0688

Group 1001 is a consumer-centric, technology-driven family of insurance companies on a mission to deliver outstanding value and operational performance by combining financial strength and stability with deep insurance expertise and a can-do culture.

Group1001’s culture emphasizes the importance of collaboration, communication, core business focus, risk management, and striving for outcomes. This goal extends to how we hire and onboard our most valuable assets – our employees.

Why This Role Matters:

G1001 Innovations is a cross-functional team supporting the company’s strategic vision and growth. We focus on identifying and developing new business lines, designing and launching new products, identifying and structuring reinsurance and risk-transfer transactions for our balance sheet, and establishing and nurturing strategic partnerships within the insurance and broader financial services industry.

The Executive Assistant & Office Manager is responsible for providing high-level support to senior executives while ensuring the smooth and efficient operation of the office. This role combines executive assistance with office management duties, requiring strong organizational, communication, and multitasking skills.

How You’ll Contribute:

• Provide comprehensive operational support to the executives and select team members, including calendar management, meeting coordination, and travel arrangements

• Support internal and external meeting preparation and follow-ups, including logistics, agendas, and minutes

• Compile meeting documents for upload into the data repository and when applicable, track in applicable project tracking systems (i.e., Asana)

• Serve as the liaison between various stakeholders and collaborates closely with other Executive Assistants

• Organize travel information into trip itineraries/agendas with applicable information

• Prepare expense reports in Concur as needed

• Coordinates meetings/events/team activities, if needed, which includes securing space, welcoming attendees, arranging food & refreshments, and confirming participant reservations and attendance.

• Organize and maintain office operations and procedures, including ordering supplies, managing office equipment, and overseeing facility maintenance

• Coordinate building security for visitors and new team members including badging and floor mapping

• Responds promptly to all incoming inquiries, analyzing staff and client needs, and recommending solutions using excellent judgment

• Maintain confidentiality of sensitive information at all times

• Manages all administrative tasks, including various projects as they arise and always preempting the needs, requirements and constantly being one step ahead

What We’re Looking For:

• At least 3+ years of experience as an Executive assistant or comparable position.

• High school diploma or equivalent is minimum required education. Associates or Bachelor’s Degree is preferred.

• Proficiency in Outlook, Excel, Word, PowerPoint and experience with expense management software and data share sites

• Willingness to be responsive evenings and weekends for time sensitive matters

• Ability to be in the office Monday to Thursday 8:30am to 5pm (or as needed)

• Highly organized, precise, proactive and capable of multitasking.

• Understands the importance of deadlines and discretion in dealing with issues of a sensitive nature.

• Able to balance competing priorities.

• Capable of developing and maintaining effective working relationships with a broad constituency.

• Possesses sound judgment.

• Excellent oral and written communication skills.

Benefits Highlights:  

Employees who meet benefit eligibility guidelines and work 30 hours or more weekly, have the ability to enroll in Group 1001’s benefits package. Employees (and their families) are eligible to participate in the Company’s comprehensive health, dental, and vision insurance plan options. 

Employees are also eligible for Basic and Supplemental Life Insurance, Short and Long-Term Disability. All employees (regardless of hours worked) have immediate access to the Company’s Employee Assistance Program and wellness programs—no enrollment is required.  Employees may also participate in the Company’s 401K plan, with matching contributions by the Company.

Title: Clerk I, prov.-Crime Lab

Location: Rochester United States

Location: Rochester, NY

Title: Clerk I, prov. - Crime Laboratory

Salary: $42,950 - $57,617 annually

Agency/Dept.: Public Safety

Part Time

Job Description:

Description of Duties

This is a senior level position responsible for planning, administering, and performing complex clerical tasks using independent judgement and good decision-making skills. The use of a personal computer for word processing and database entry and manipulation is an integral part of this position. Responsibilities include dealing with complicated systems and interpreting laws or technical regulations. The employee reports directly to, and works under the general supervision of, a department head or an administrator. General supervision may be exercised over a subordinate staff. Does related work as required.

Minimum Qualifications

Graduation from high school or possession of an equivalency diploma, plus EITHER:

(A) Graduation with an Associate's degree or successful completion of at least sixty (60) credit hours from a college or university, plus two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience; OR

(B) Four (4) years paid full-time or its part-time equivalent office clerical or secretarial experience; OR,

(C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above.

Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.

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Apply Online

Title: Recreation Leader I - Specialized Recreation Programs

Location: Auburn United States

Job type: Onsite 

Job Description:

Salary

$18.04 - $18.77 Hourly

Are you passionate about creating inclusive, engaging, and memorable experiences for the community? We're looking for an enthusiastic and organized leader to supervise specialized recreation programs that make a real difference!

In this temporary opportunity, you'll play a key role in shaping programs that serve erse populations. You'll lead and inspire a teamof staff and volunteers, assist with creative program planning, and help ensure every event runs smoothly and successfully.

If you're a natural leader with a heart for community impact and a knack for coordination, we'd love to have you on board!

Primary Duties

Under the guidance of our Recreation Coordinator, you'll:

• Support and inspire participants of all ages and abilities through engaging activities like sports, arts & crafts, cooking, games, music, dance, fitness, and community outings.
• Lead and assist with exciting field trips, social events, and even overnight adventures like camping trips and sports tournaments.
• Be flexible and adaptable, working both indoors and outdoors, in all weather conditions-and during days, evenings, weekends, and occasional holidays.
• Work 3-12 hours per week, depending on the season and program needs-perfect for students, part-timers, or anyone looking to make a meaningful impact.
• Communicate with care, using patience and professionalism with participants, families, coworkers, and the public.

This is more than just a job-it's a chance to build connections, grow your leadership skills, and help create joyful, inclusive experiences for everyone involved.

Minimum Qualifications

• Must be at least 18 years old.
• Must pass a background check.
• First aid and CPR certification required (provided by the city).

Additional Information

RECRUITMENT PROCESS

The City of Auburn is dedicated to building an inclusive, informed city, with opportunities for all. Please make sure to submit a complete, detailed, and updated job application. You must meet the minimum qualifications to move forward in the screening process.

If identified as a top candidate, a thorough background check, as well as reference check and driving abstract review, will be required before an official position appointment will be offered.

COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

Commitment to Inclusion

Team Auburn values a wide range of perspectives and life experiences and believes our strength comes from the ersity of people and ideas. We welcome applications from all qualified iniduals who will help us foster a workplace built on respect, collaboration, and service to the community.

Equal Employment Opportunity (EEO)

The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or any other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation.

Field Operations Associate

Job Category: PMO

Requisition Number: FIELD005781

Posting Details

• Full-Time

• Hybrid

• Locations

  Chesterfield, MO 63005, USA

  Kansas City, MO 64118, USA

  Sedalia, MO 65301, USA

  Lake Ozark, MO 65049, USA

Job Details

Description

Are you detail-oriented, organized, and passionate about supporting essential infrastructure? Join our Project Management Office team as an Operations Support associate, where your administrative expertise helps power communities and keep construction and maintenance projects running smoothly.

We’re looking for an Operations Associate to join our Field Operations team. In this role, you’ll be the backbone of our day-to-day construction and maintenance efforts—making sure work orders are accurate, invoices are processed, and our field managers have the support they need to keep the lights on (literally).

Responsibilities: 

• Keeping our work order system up to date and accurate

• Helping process purchase orders and match them with invoices

• Supporting field managers with scheduling, reports, and timekeeping

• Coordinating with crews, vendors, and other departments to keep things moving

• Assisting with onboarding and training logistics for new team members

Qualifications:

• High school diploma or equivalent (associate degree preferred)

• 4+ years of administrative experience, ideally in utilities or construction

• Proficiency in Microsoft Office, specifically Excel, SAP or similar systems

• Strong attention to detail and multitasking skills

• Excellent communication and teamwork abilities

In return for top talent, ENTRUST Solutions Group offers:

• Generous paid time off and benefits
• Retirement program with a company match
• Career development programs
• Tuition reimbursement
• Flexible work schedule

Benefits & Salary: 

• This position pays between $65,000 and $85,000 annually and is an exempt position.
• Benefits offered include company sponsored medical, dental, vision, and retirement plan with company match. Also offered are tuition reimbursement, voluntary life, disability, critical illness, accident and hospitalization plans. HSA or FSA medical accounts and FSA dependent care and transportation/parking accounts are also available. These benefits are subject to employee contribution amounts generally set annually.
• Full time employees are eligible to earn PTO hours.
• May be eligible for discretionary bonus as determined by the company.

Senior Administrative Assistant

Hybrid

Frisco, TX

Full time

R2522890

Sr Admin Asst - DA10AN

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.   

This role will be supporting the Head of Sales & Distribution and the Regional Vice President within Middle and Large Business (M&L). The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.

This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting leaders within a complex financial services organization.

The ability to interact with iniduals (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

The ideal candidate will be experienced in handling a wide range of administrative and support related tasks.

**This role will have a Hybrid work arrangement, with the expectation of working in an office (Frisco, TX) three days a week (Tuesday through Thursday).

Responsibilities:**

• Handles with a high degree of competence, a variety of administrative, special projects and leadership responsibilities
• Communicate effectively with internal and external constituents at all levels
• Effectively manage calendar of appointments by scheduling requests for travel and meetings using appropriate prioritization and decision-making skills to resolve potential schedule conflicts
• Schedule and coordinate travel arrangements (flight, hotel, car rental; including internal and external meetings/events
• Coordinate internal and external meetings (Town Halls, Segment On/Off Site Meetings, WebEx) and meeting document support including creating agendas, presentations and reports.
• Ensure timely submission of all expense reports, in accordance with company policy
• Communicates on behalf of management staff to all levels of staff
• Create, prepare and edit presentation materials, including PowerPoint presentations and ensure its availability
• Provides effective and accurate updates and announcements within and outside the department
• Maintain team SharePoint site and other system administrative support and delegate
• Coordinates new departmental operations and procedures
• Coordinates completion of multiple assignments going on simultaneously
• Assists staff in accomplishing business goals. Acts as leader on special projects
• Initiate timely responses to emails, voicemails, and written correspondence
• Takes initiative in participating in available educational courses
• Onsite Office duties may include but not limited to, pool car administration/maintenance, handling of mail, deliveries and shipping, visitor security badge requests and parking
• Provide backup coverage and support for other M&L Admins as needed

Qualifications:

• 2+ years of experience
• Strong understanding of business requirements
• Maintains up to date knowledge of hardware and software enhancements on company systems
• Ability to understand branding standards and create presentation content within those standards
• Leverage approved branded templates to support various MLC business units in telling our story to internal and external stakeholders via dynamic presentations

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role.

The base pay is just one component of The Hartford’s total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition.

The annualized base pay range for this role is: $64,800 - $97,200

Receptionist, Central Services

Job category: Central Services

Requisition number: CENTR007947

Full-time

Remote

Online / Remote

Description

Central Receptionist

The Rasmussen University Central Receptionist is a customer service focused role responsible for handling a high volume of incoming calls, greeting visitors and performing general administrative duties in a team oriented corporate office setting.  This role also assists other members of the Central Administration team with overflow work, including coordination of office events, data entry and special projects.

Responsibilities:

The Central Receptionist has primary areas of ownership as follows:

Central Reception Support-80%

• Corporate office phone line coverage of up to 200 calls a day, answering questions, and directing calls as appropriate via use of desktop application.
• Greeting and directing visitors as appropriate.
• Responsible for front desk coverage from 8AM CT-5PM CT.
• Ensuring high level of customer service for all callers and visitors and following Rasmussen protocols and procedures guidelines for phone all interactions.
• Field common questions from employees and staff daily.

Administrative Support/Event Management-10%

• Assist the Administrative and Executive Team with onsite meetings, managing catering orders, and projects (i.e. preparing binders for department trainings and printing materials for onsite meetings).
• Helps facilitate office events (REMy Celebrations, holiday parties, community service day, and team building activities).
• Assist with onsite meetings.
• Manage conference room calendars.

 Campus Support-5%

• Maintaining the Campus Directory and connecting with campuses/offices to verify directory information is accurate.
• Collaboration with departments to develop ideas to better serve our students/callers.

Floor Management- 5%

• Distribution of mail and other packages delivered to the office.
• Ordering of office supplies, including employee break room.
• Maintenance of TV monitors and content via Carousel system.
• Ensuring the office floor, lounge, and meeting areas are kept organized, clean and well stocked.
• Assist with communication to the office floor regarding events, gatherings and officer reminders.
• Safety Promoter during fire drills and being knowledgeable in emergency protocols.

Problem Solving

This position requires a high degree of customer service skills and the ability to readily problem solve.  The Central Receptionist guides all students/callers to the applicable Rasmussen Employee and/or department that can solve his/her issue. 

The Central Receptionist also guides the caller to next steps if there is no one available at that time to assist. The Central Receptionist must use their knowledge and sensible decision making skills on a daily basis.

Magnitude & Impact

The Central Receptionist is the first person a visitor, an employee, and/or guest interacts with on a daily basis. The Central Receptionist is expected to be professional when interacting with others and to model the Rasmussen Core Values at all times.

Reporting Relationships:

The Central Receptionist reports to the Office Manager.

Requirements:

• Associate's Degree Required
• One to two years of prior office experience including reception, filing, customer service roles, and administrative duties.
• Prior experience in a call center environment handling customer service/collections is a plus.
• Excellent verbal and written communication skills.
• Positive upbeat attitude, willingness to learn, outstanding problem-solving skills, and professional demeanor.
• Has the ability to follow detail scripts and to make sensible decisions based on the situation at hand.
• Is a team player and can work collaboratively with other departments.
• Is an independent starter.

Custody Management SME

Full-Time

Location: Remote USA

Overview

GovCIO is currently hiring for Facilities Inspections and Standards Subject Matter Expert (SME) to support strategy, training, and compliance activities at the Department of Homeland Security (DHS) Immigration and Customs Enforcement (ICE). This role will be responsible for supporting the Custody Management Division (CMD) on a myriad of facility specific requirements focused on standards. This position will be a fully remote position but will require travel to specific facilities to support training and facility review.

Responsibilities

• Provide subject matter expertise in detention contract/acquisition management.
• Review existing ICE contracts to identify inconsistencies and omissions through comparisons of current detention contracts and develop recommendations to improve ICE detention contracts and enhance ICE processes to acquire detention space.
• Produce continual recommendations to improve the overall ICE detention acquisition and management strategy.
• Demonstrate thorough knowledge and understanding of the Performance Based National Detention Standards (PBNDS) and National Detention Standards (NDS).
• Analyze strategies for PBNDS implementation.
• Analyze segregation and hold room usage.
• Analyze custody management operational methodology considering stakeholder engagement.
• Conduct training workshops for ICE government personnel on PBNDS or NDS which may include one-on-one site-specific training.
• Participate in pre-occupancy inspections, site-assistance, or quality assurance reviews with facility out-briefs and provide recommendations and strategies on improving services.
• Design, implement, and conduct on-site detention standards training workshops for Detention Services Managers on all ICE detention oversight procedures.
• Develop professional or advanced training materials to provide ERO Headquarters and the field with the knowledge and tools necessary to safely and efficiently support ERO mission, from use of detention through removals.
• Lead customer engagement to discuss needs, issues, and challenges faced by the clients and pathways to resolution
• Review project deliverables, including artifacts to ensure adherence to team compliance and quality standards.
• Establish effective project communication plans and ensure their execution.
• Leverage advanced writing skills to translate complicated issues from multiple information sources into a clear point of view to create a compelling, concise, and well-written narrative.

Qualifications

Required Skills and Experience:

• Bachelor's degree and 8+ years of experience or commensurate work experience.
• 10+ years of experience working with detention facilities and the overall facilities compliance process or commensurate experience

Preferred Skills and Experience:

• Excellent written and oral communication skills.
• Strong understanding in project management and communications
• Ability to lead in an extremely fast-paced environment.
• Ability to foster collaborative relationships with other team and external stakeholders.
• Be flexible to change direction on a moment’s notice while also tracking/executing tasks in progress.
• Ability to think “outside of the box” while communicating or dealing with a variety of situations.
• Possess clear understanding of the activities, roles, and responsibilities on large scale projects.
• Direct experience with NDS and PBNDS standards and their application in ICE facilities

Clearance Required:

• Ability to attain and maintain DHS clearance (US citizenship required)

Company Overview

GovCIO is a team of transformers--people who are passionate about transforming government IT. Every day, we make a positive impact by delivering innovative IT services and solutions that improve how government agencies operate and serve our citizens.

Posted Pay Range

The posted pay range, if referenced, reflects the range expected for this position at the commencement of employment, however, base pay offered may vary depending on multiple inidualized factors, including market location, job-related knowledge, skills, education, experience, and internal equity. The total compensation package for this position may also include other compensation elements, to be discussed during the hiring process. If hired, employee will be in an “at-will position” and the GovCIO reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to inidual performance, GovCIO or inidual department/team performance, and market factors.

Posted Salary Range

USD $120,000.00 - USD $130,000.00 /Yr.

Title: Accounts Receivable Officer - Sydney - 12-month FTC

Job Description:

Role: Accounts Receivable Officer - 12-month FTC

Location: Sydney

What did you have for breakfast today? Whether it's the flour in your toast or the grain in your cereal, it's highly likely that GrainCorp helped get it onto your plate! As we find new ways to connect rural communities with food, animal feed, and industrial customers around the world, we're proud to be leading the way in sustainable agriculture.

Reporting to the Accounts Receivable Team Leader, we are seeking an Accounts Receivable Officer for a 12-month fixed term contract.

This role is based out of the International Towers on the harbour foreshore of Barangaroo at one of Australia's most progressive workspaces and one of the world's most sustainable commercial precincts.

Hybrid working arrangements are available and offered on 3 days in the office and 2 days at home.

You will be part of the team responsible for managing banking allocations, order release and finally collections, which can involve making up to 25-50 calls a day depending on business requirements.

Other key responsibilities in this role will include:

• Develop & Maintain Relationships with key stakeholders
• Maintain high level of Customer Service
• Coordinate banking transactions & maintain clear transaction records
• Follow-up to resolve unallocated or disputed items
• Generate reports & perform account reconciliations

About your experience

Our successful candidate will come to us with previous experience in an Accounts Receivable position preferably within a large FMCG or Agribusiness. Other key criteria for your success is:

• Highly desirable would be proven experience in SAP
• Customer service experience
• Ability to work autonomously & to deadlines
• High level of attention to detail
• Demonstrated process improvement experience & change management skills
• Continuous improvement mindset
• Ability to challenge the status quo positively / continuous improvement mindset

What we offer:

• Professional development & leadership programs
• Hybrid work and flexible leave options including birthday leave
• Health & wellbeing support
• Inclusive, values-driven culture
• We're proud to be a Family Inclusive Workplace accredited employer, supporting balance, care and flexibility in every career

Title: Executive Assistant & Office Manager

Location: New York NY United States

Full-Time 

Hybrid

Job Description:

We're looking for a dynamic, detail-oriented, and adaptable Executive Assistant & Office Manager to provide administrative support to our co-founder/CEO and keep our NYC office running smoothly. This role is a true hybrid: part strategic support, part hands-on operator. You'll ensure the CEO's schedule, travel, and communications run seamlessly while creating and maintaining an outstanding office environment for our 40+ team in NYC to thrive.

This is a hybrid role: 3 to 4 days per week in our NYC office at Herald Square, and Fridays work-from-home.

If you love bringing order to fast-moving environments, can pivot gracefully between priorities, and thrive on making things (and people) work better, this is the role for you.

What you'll do - Executive Assistance (50%)

• Calendar support for the CEO: scheduling meetings, protecting focus time, and anticipating needs across shifting priorities.
• Coordinate complex travel: optimize routes, arrange ground transport, hotel check-ins, and day-of contingency plans.
• Push back professionally: protect the CEO's time by renegotiating low-value tasks and setting clear expectations.
• Prepare agendas, notes, and action summaries for key meetings and ensure follow-up actions are tracked.
• Gate and route inbound CEO email/Slack, draft replies, and escalate only what's decision-worthy.
• Keep the CEO organized and one step ahead by managing information flow, reminders, and prep materials.
• Welcoming executive hospitality, ensuring an outstanding guest experience for every meeting including room prep, catering, gifts and follow-up.
• Simple errands and pickups tied to the CEO's workday and meetings.
• Build & maintain best practices, setup systems and processes that creates accountability and brings efficiency to CEO's day to day.
• Maintain discretion with sensitive information at all times.

What you'll do: Office Management (50%)

• Be the heartbeat of our NYC office: maintaining an inviting, functional, and energized space that enhances our culture.
• Coordinate office catering, snacks, and office supplies to ensure the team has what they need to do their best work.
• Handle office shipping and logistics for our headquarters, including support fulfilling customer orders, equipment, swag and gifts.
• Manage equipment setup and IT coordination for new hires, working with internal teams to ensure smooth onboarding.
• Support planning and logistics for in-office events, team gatherings, and leadership offsites (venue sourcing, booking, setup & execution).
• Maintain up-to-date office documentation and logistics resources.

What you'll bring

• 3+ years of experience as an Executive Assistant or Office Manager, ideally in a fast-paced startup.
• Exceptional organization, communication, and problem-solving skills.A proactive, flexible mindset, ready to jump in wherever needed.
• Tech-savvy and comfortable with tools like Google Workspace, Slack, and Notion.A calm, unflappable demeanor: you stay collected and solution-oriented when priorities shift.
• You take pride in service and polish, and you have a genuine love for creating an environment where people and teams thrive.
• Experience hosting execs, customers and/or investors.(nice to have) event or food & beverage coordination experience and a good understanding of NYC vendor and locations.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans.

Accounts Assistant

Stockbridge Permanent £30,000 - £32,000 per year

• Accounts Assistant
• Full time, Permanent

About Our Client

Our client is based in Stockbridge, and due to a busy period and various ongoing projects, the accountancy team is looking for additional support.

Job Description

• Assist in the preparation and maintenance of financial records and reports.
• Reconcile accounts and ensure accurate financial data entry.
• Support the accounts payable and receivable functions.
• Assist in the preparation of budgets and forecasts.
• Ensure compliance with financial regulations and internal policies.
• Liaise with other departments to resolve financial discrepancies.
• Provide administrative support to the accounting team as needed.
• Contribute to the month-end and year-end closing processes.

The Successful Applicant

In order to be considered for the role you must be able to do most, if not all of the above.

What's on Offer

• A competitive salary of £30,000 to £32,000, depending on experience.
• Full study support for the right candidate.
• Permanent, hybrid role (3 days in office, 2 days WFH)

Job summary

Job function

Accounting

Subsector

Accounts Assistant

Sector

Business Services

Location

Stockbridge

Contract type

Permanent

Job reference

JN-092025-6824737

Program Support Specialist

External Job Description and Responsibilities

Overview

Requirements

Essential Duties and Responsibilities:

•    Point of contact for all customers with program and application questions and issues. Ensures prompt resolution of outstanding issues.

Qualifications / Experience

Two years of related experience required, preferably in healthcare or hospital-based environment.

PHYSICAL / ENVIRONMENTAL DEMANDS:

Location

Remote

Working Level

Full-Time

Job Category

Admin-Clerical, Administrative, Healthcare

Yes

ID

55850BR

Job Description

Our client, a top media and entertainment company, is seeking a Creative Coordinator to support the Visual Storytelling ision of their Creative Studio**.**  The team creates and optimizes new and innovative workflows across digital, streaming, broadcast, and marketing. Although the title is Creative Coordinator, this role is not about being creative — it focuses on supporting creative teams with administrative and process-oriented responsibilities.  The ideal candidate is highly detailed, organized, analytical, and process-driven.

• Pay Rate: $30/hour
• Duration: 12 months
• Schedule: Monday–Friday, 9:00 AM – 6:00 PM EST
• Location: Remote – Connecticut (must align to East Coast hours: 9:00 AM – 6:00 PM EST)

Responsibilities:

Support the coordination of creative strategy projects and optimization initiatives across Visual Storytelling.

• Partner with the Creative Producer to manage daily operations and capture strategic insights.
• Coordinate with the creative team to ensure milestone readiness for large upcoming televised events.
• Assist with the creation and oversight of project schedules, deliverable lists, internal microsites, department asset library, and promotional tools.
• Assist in preparing and supporting promotional assets for studio and live-action productions.
• Assist Producers in quality control (QC) of promotional materials.
• Develop and leverage relationships with client departments to obtain materials and assets to support project needs.
• Leverage libraries and footage servers to screen, log, and clip assets for Creative teams.
• Assist in preparation for presentations.
• Develop thorough knowledge of various network/show looks.
• Maintain strict adherence to established department procedures.

Required Qualifications:

• 1 year of experience in broadcast and/or digital producing.
• Demonstrated communication and organization skills.
• Demonstrated ability to react quickly and positively under a wide variety of situations.
• Demonstrated leadership experience in a professional role, organization, or activity.
• Detail-oriented, with the ability to multitask and deliver accurately in a fast-paced environment.
• Demonstrated ability to work well within a team environment with erse personalities and working styles.

Preferred Qualifications:

• Knowledge of company distribution points, including MVPDs and SVODs.
• Experience with Airtable.
• Experience with project management tools, including Asana, Atlassian tools, Smartsheet, etc.
• Experience with creative tools, including Adobe Creative Suite, Figma, PowerPoint, etc.

Education:

• Required: High School Diploma or Equivalent
• Preferred: Bachelor’s Degree in a related field

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

Provider Services Scheduler

El Paso, TX

External Job Description and Responsibilities

Overview

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Communicates with the Medical Directors to ensure utilization of scheduling software for completion of provider schedules for their respective emergency departments.

• Contacts clinicians to commit to uncovered shifts after the schedule has been prepared. In addition, this includes creating schedules for hospitals where no Medical Director is presiding ensuring appropriately credentialed clinicians are scheduled to work.

• Creates schedules for groups not utilizing scheduling software ensuring appropriately credentialed clinicians are scheduled to work.

• Ensures provider schedules are published by the 15th of each month with minimal open shifts two calendar months in advance, including coverage for all unforeseen emergencies.

• Completes and distributes scheduling packets to providers, stakeholders, facilities, and directors, as needed.

• Maintains and updates relevant provider contact information, such as phone   addresses and E-mail addresses to ensure that scheduling backups are accurate and timely. This includes notifying the appropriate persons and departments of any changes to said information.

• Enters scheduling data into software including any changes or corrections to the schedule; alternates on-call responsibilities with other Schedulers.

• Serves as first line of defense in a rotating 24-hour on call period which includes taking the call from the clinician who cannot work the shift and finding clinicians who can work the shift. 

• Manages budget for shift bonuses given to clinicians for coming in when there is a call out for the shift.  Determines how much money to give and works to find scheduling solutions require minimal investment above the hourly rate for the clinician.  Accurately records shift fee bonus information daily.

• Decides if and when locum tenens vendors are contacted when they cannot fill a shift with current credentialed clinicians.

• Communicates effectively as needed with members of Provider Services.

• Completes all other duties and assignments as directed by Scheduling Manager and/or Director of Scheduling.

• Assists in the facilitation of the department’s processes which includes: attending all related meetings; participating in developing and implementing goals; participating in problem-solving supporting corporate and center management decisions; being flexible and adaptable to change; establishing trust and respect for other team members; placing team needs first; and by completing all necessary training.

• Follows the norms and guidelines established by management for communication, production, efficiency, conflict resolution, decision-making, problem-solving, and interpersonal relations.

Requirements

QUALIFICATIONS / EXPERIENCE:

• Associates Degree (Two (2) or more years of college) or equivalent experience preferred; Bachelor’s Degree preferred
• A minimum of one (1) three (3) years of administrative or professional experience with a proven employment track record preferably in medical setting working closely with clinicians
• Excellent communication skills (verbal and written);
• Excellent problem-solving ability
• Ability to work well with deadlines, stressful situations and multiple tasks;
• Ability to think creatively within a short time-frame;

QUALIFICATIONS / EXPERIENCE (continued):

• Ability to work a flexible schedule;
• Ability to adapt to change and handle stress;
• Advanced proficiency in various computer applications, i.e. word processing, spreadsheet, e-mail, database management and presentation software;
• Ability to handle confidential data

Job Benefits

What we Offer:

Location

Remote

Working Level

Full-Time

Job Category

Administrative, Healthcare

ID

55840BR

Executive Assistant

Administration - Austin, Texas (Remote)

Job Title: Executive Assistant

Location: Remote

Who we are

Flashfood is a marketplace app that connects grocery retailers with shoppers. Grocers post items nearing their best-before dates, like fresh produce, meat, and bakery goods, at discounted prices, helping them recover costs and attract new shoppers.

Shoppers get great deals on quality groceries, making it easier to eat well affordably. By keeping good food out of landfills and on dinner tables, Flashfood helps both retailers and consumers save money while reducing food waste.

How it works:

1. Download the Flashfood app and create an account 
2. Browse grocery deals at nearby stores
3. Add items to your cart and purchase within the app 
4. Pick up your items from the Flashfood Zone at your local partner store

What we are looking for in you

We’re looking for a highly organized, proactive, and sharp Executive Assistant to support three key executives — the CEO, CFO, and VP of Enterprise Sales. This role is at the center of the company’s leadership operations, ensuring calendars, priorities, and communication flow run smoothly.

The right person thrives on complexity, keeps things moving with minimal guidance, and knows how to make three leaders look like they have twice the hours in a day.

What you will be doing

Executive Support & Calendar Management

• Manage complex and frequently changing calendars across time zones; coordinate internal and external meetings, board sessions, and travel.
• Anticipate scheduling conflicts and proactively resolve them with diplomacy and good judgment.
• Serve as gatekeeper and liaison for incoming requests and communications.

Operational Coordination

• Prepare and organize materials for executive meetings, including agendas, pre-reads, and follow-ups.
• Partner closely with the leadership team on strategic scheduling and time allocation.
• Track key deliverables and ensure deadlines are met.

Travel & Expense Management

• Coordinate detailed domestic and international travel plans.
• Process and reconcile expense reports with accuracy and speed.

Cross-Functional Support

• Partner with teams across Finance, Sales, and Operations to support leadership initiatives.
• Assist with executive communications and presentation prep as needed.
• Maintain confidentiality and handle sensitive information with absolute discretion.

What you must have

• 5+ years of executive support experience, ideally supporting multiple C-level leaders in a fast-paced or high-growth company.
• Expert at calendar management and prioritization under pressure.
• Strong written and verbal communication skills — polished, concise, and tactful.
• Tech-savvy with Google Workspace, Slack, Asana and modern scheduling tools
• Resourceful and unflappable — you don’t just solve problems, you see them coming.
• Deep sense of professionalism, reliability, and good humor under pressure.

Why This Role Matters

This is a high-impact position that keeps the leadership team operating efficiently and focused on the most important work. The EA will play a crucial role in connecting people, priorities, and execution across the company — ensuring our leadership team runs as a single, synchronized engine.