Executive Assistant

Location United States

Employment Type Full time

Location Type Remote

Department General & Administrative

OverviewApplication

About the Role

We’re looking for an experienced and highly organized Executive Assistant to support our Executive Leadership Team (ELT). This is a critical role that keeps our leadership team operating smoothly day to day: managing calendars, coordinating key internal and external meetings, and helping deliver high-impact events.

You’ll be a trusted partner to our executives, anticipating needs, streamlining operations, and ensuring their time is focused on the highest priorities.

What you’ll do

• Calendar & Scheduling: Own and prioritize calendars for ELT members, including external meetings, internal check-ins, and cross-functional touchpoints. Proactively identify conflicts, resolve scheduling challenges, and make sure leaders are fully prepared.

• Events & Meetings: Coordinate logistics for executive-level events such as board meetings, customer dinners, and leadership offsites. Partner with internal teams and vendors on venues, catering, materials, and technology. Support company-wide offsites and board meetings.

• Operations Support: Manage travel arrangements and itineraries, process expenses accurately and on time, and provide administrative support so the ELT can stay focused on strategic work.

What We’re Looking For

• 7+ years of experience as an Executive Assistant, ideally supporting senior or C-level leaders in a high-growth environment.

• Proven ability to manage complex calendars and organize high-profile meetings and events.

• Exceptional organizational skills with the ability to prioritize and multitask under pressure.

• Strong communication and interpersonal skills; comfortable working with senior leaders, board members, and external partners.

• High discretion and professionalism in handling sensitive information.

• Proficiency with tools like Google Workspace (Gmail, Google Cal, Google Meet), Slack, Zoom, Ramp, Navan (or similar).

Bonus Points

• Experience in a technology company or other fast-paced, high-growth environment.

• Previous experience supporting multiple executives simultaneously.

Creative Assistant

Illinois, United States

Marketing, Design & Communications

19351

Corporate

Job Description

Responsibilities

Are you a visual problem-solver with a passion for design and branding? As a Creative Assistant, you will help shape the visual identity of our affordable multifamily portfolio through accurate, compelling digital materials and creative content.

This remote position blends graphic design and branding with website management and support.

You will work closely with the marketing team to develop and maintain brand visuals; build graphics for print and digital campaigns; and ensure brand consistency across platforms.

You will also assist with website setup and maintenance, provide basic technical support, create and update website content, conduct routine audits, and support enhancements. If you're looking to grow your skills in a collaborative, fast-paced environment, we’d love to hear from you!

ESSENTIAL JOB FUNCTIONS:

• Assist with the setup and launch of a fully functioning corporate website, including planning, implementation, and deployment.
• Help ensure hosting, integration, content management, and analytics are configured and operating reliably.
• Support front-end design to deliver polished, user-friendly, brand-consistent experience across devices and browsers.
• Create, format, and publish website content that aligns with organizational goals and branding standards.
• Conduct regular site reviews to verify functionality, usability, and accessibility; help address bugs or errors promptly.
• Provide basic technical support and help troubleshoot web-related issues.
• Design marketing materials such as flyers, brochures, advertisements, signage, and reusable templates for property teams.
• Develop and manage branded visual assets for resident communications and on-site marketing.
• Create visual elements for websites, landing pages, email, and digital campaigns.
• Develop social media graphics aligned with brand guidelines and campaign goals.
• Maintain a consistent visual identity across print and digital platforms.
• Support property and company rebranding efforts by designing logos, templates, and updated collateral.
• Prepare print-ready files and coordinate with vendors to ensure quality and on-time delivery.
• Design promotional materials and branded items for events, giveaways, and resident engagement.
• Help manage and organize digital asset libraries, templates, and design files.
• Maintain and update the brand playbook to reflect evolving standards.
• Partner with cross-functional teams to fulfill design requests while upholding brand standards and other administrative duties as assigned.

Anticipated salary range: $24.00 – $28.00 USD per hour

This range is provided as a general guideline and reflects what we reasonably expect to pay for this role at the time of posting. Actual compensation may vary depending on a variety of factors, including the candidate’s qualifications, geographical location, and the specific responsibilities of the role.

In addition to salary, this position may be eligible for performance bonuses and a comprehensive benefits package, including health insurance, retirement plans, and paid time off. 

Final compensation offers will be determined following a thorough assessment of the candidate’s background and the requirements of the position.

WHY YOU’LL LOVE IT HERE                                

• Lots of paid time off (19+ days!) – we value your life outside of work.
• Customizable total rewards package – pick from our medical, vision and dental options, along with our life insurance and an Employee Assistance Program
• Financial wellness perks to set you up for success - such as 401(k), FSA & HSA, employer-paid life and AD&D insurance; paid leave & disability programs
• Mental health resources, such as counseling, are available to our team members
• Fertility benefits – such as surrogacy, adoption assistance and more!
• Paid time off to volunteer and we will match your charitable donations! We are a passionate team making real impact on the world!
• Grow with us – learning & training programs; tuition & certification reimbursement; internal advancement opportunities are available…and so much more!

Qualifications

• Bachelor’s degree in visual communications, marketing, or a related field preferred.
• 1 to 3 years of relevant experience in digital content production with foundational website management.
• Advanced Canva skills required; experience with Adobe Creative Cloud (Illustrator, InDesign, Premiere, Photoshop) preferred.
• Experience maintaining websites and developing website content; familiarity with a CMS (for example, Drupal) is a plus; comfort working with basic back-end concepts and integrations preferred.
• Proficient in creating and editing Microsoft PowerPoint presentations and Microsoft Word documents.
• Strong understanding of layout, typography, color, and visual hierarchy; careful attention to detail and version control.
• Portfolio demonstrating work across print and digital formats is required.
• Strong time management, organization, and follow-through; able to manage multiple requests and deadlines.
• Ability to work collaboratively and adapt to changing project needs.
• Interest in community-driven or mission-focused work a plus.
• Demonstrates accountability and reliability by taking full ownership of projects and outcomes, prioritizing precision and attention to detail, and approaching challenges with grit, resilience, and proactive problem-solving, while continuously engaging in learning and development to enhance performance; fosters collaboration and a resident-centered environment, ensuring empathy, respect, and cross-functional success in all interactions.
• Demonstrates accountability and excels in a remote work environment.

Remote Receptionist - PT

Department Contact Center

Employment Type Part Time

Location Remote - USA

Workplace type Fully remote

Compensation $14.00 / hour

Reporting To Contact Center Management

Join our team as a friendly and professional Remote Receptionist and unlock a unique opportunity to serve erse companies across multiple industries. You'll play a crucial role in our mission: helping entrepreneurs turn their dreams into reality - one conversation at a time. 

This may be the perfect job for you if...

• Love talking to people over the phone.
• Have experience in an administrative assistant, receptionist, front desk receptionist, or clerical position.
• Want to work from the convenience of your own home.

We currently prefer candidates from Florida, Georgia, North Carolina, Tennessee, and Texas for existing job opportunities.

Your Mission: (If you choose to accept)

• Work in a fast-paced, high call volume environment from home, utilizing excellent people skills (friendly and patient)
• Answer incoming phone calls for thousands of businesses that are located all over North America
• Communicate professionally and showcase your friendly personality  
• Navigate cloud-based technology to handle caller interactions using multiple screens
• Type detailed messages free of spelling and grammatical errors
• Be a team player, reliable, and present

Minimum Equipment Requirements:

• USB plug in headset with microphone attachment
• Keyboard and Mouse
• Hardwired internet connection with at least 20 Mbps download / 5 Mbps upload speed
• Quiet, distraction-free space in your home where you can work without being disrupted
• All additional equipment provided by PATLive upon hire

Your Awesome Skills

• Ability to multitask
• Self-motivated and highly driven
• Ability to work independently
• Strong written and verbal communication skills
• Tech-savvy enough to troubleshoot minor computer issues
• Have a can-do attitude while multitasking
• Be a team player, reliable, and present 
• Previous work experience at a call center is a plus

We currently prefer candidates from Florida, Georgia, North Carolina, Tennessee, and Texas for existing job opportunities.

We’ve Got The Perks

• 100% Remote - Work from Home
• Paid Training
• Incentives for Bilingual Spanish Speakers
• Part-time 
• Full-time positions are eligible for Medical, Dental, Vision, Life Insurance, Supplemental Benefits, and 401K
• Pay starts at $14 per hour.
• Flexible scheduling
• Growth opportunities

Title: Receptionist

Location: Darien United States

Job Description:

Responsibilities

• Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers general questions about the community and provides callers with address, directions, and other information and refers other specific questions to appropriate staff.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Coordinates guestroom reservations.
• Maintains current list of residents who are hospitalized.
• Updates appointment calendars, including transportation and beauty calendars, as directed.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).
• Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Orders, receives, and maintains office supplies.
• Collects rent checks from residents and family members and provides needed information to bookkeeping for billing.
• Collects money for store purchases and meal tickets, etc.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• May perform other duties as assigned.

Qualifications

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
• Basic First Aid and CPR certification where required.
• Must successfully complete all Atria specified training programs.
• Able to read and comprehend simple instructions, short correspondence, and memos. Able to write simple correspondence. Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add and subtract two digit numbers and to multiply and ide with 10's and 100's.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Able to deal with problems involving a few concrete variables in standardized situations.
• Able to operate: telephone, emergency call system, monitoring board or beeper, photocopier. Able to work various schedules and shifts as needed.

We create communities where employees thrive in their work, helping our residents thrive in their homes.

Atria Senior Living's family of brands has openings for iniduals looking for a career with outstanding benefits, including:

• Paid holidays and PTO
• Employees may receive annual anniversary rewards dependent on classification, starting at $500 for Full Time employees
• Employees may be eligible to receive an Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results
• Benefits package also includes Health, Dental, Vision, and Life Insurance
• Retirement Savings Plan / 401(k) employer match
• Tuition reimbursement (U.S Based Communities)
• Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location

As a valued team member at Atria, you'll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance. Apply now!

Senior Executive Assistant - US

United States of America (USA)

Join Our Team and help us grow at Modus Create!

Modus Create is seeking a driven Sr. Executive Assistant to provide exceptional support to three senior executives. This role requires a strategic thinker with a proven track record of managing complex schedules, facilitating high -level communications, and coordinating key initiatives. The ideal candidate will possess outstanding organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.

About You:

Experience: Senior Executive Assistant

Key Responsibilities:

• Mailbox & Calendar Management: proactively manage complex scheduling across time zones and priorities to optimize executive availability and alignment
• Travel Management: Oversee domestic and international travel logistics, ensuring seamless itineraries and contingency planning
• Executive Event Management: lead budgeting, planning, and execution of high-impact events that foster team cohesion and strategic alignment 
• Executive Leadership Meetings: coordinate & support weekly leadership meeting logistics, content flow & action items
• Strategic Planning Support: Assist executives in strategic planning initiatives, including rhythm of business, presentations, and research to support decision -making processes.  
• Expense Governance: administer expense reporting ensuring adherence to corporate policies and timely reconciliation
• Executive Recognition & Engagement: facilitate recognition initiatives that reinforce leadership visibility and team morale

Qualifications:

Experience: Minimum of 7 years of experience as an executive assistant or in a similar role, preferably supporting senior executives

Skills:

• Consistently demonstrates exceptional organizational and time management abilities to meet deadlines and optimize productivity
• Proactively identifies and resolves potential obstacles, transforming challenges into opportunities for innovation and continuous improvement
• Skilled communicator with a strong command of both written and verbal expression across erse audiences
• Advanced proficiency in Microsoft Office Suite
• Thrives in autonomous roles and collaborative team environments, adapting seamlessly to shifting priorities
• Maintains the highest standards of discretion and confidentiality in handling sensitive information

You’ll Love

• Organized and Driven team: Ability to manage multiple priorities and meet tight deadlines.
• Travel: _Flex_ibility to travel, domestically and internationally, for senior leadership offsites, conferences and other reasons as directed by the leadership team
• Represent Modus at Events: Support Executives pre and post conferences/events, engaging with clients and other representatives, as needed.

Team Culture

At Modus, a fast-growing, remote-first company, you’ll experience various exciting projects! Here’s a taste of what you might do:

• Giving Back: Be an industry thought leader through opportunities such as blog posts, open source contributions, and event speaking.
• Travel & connections: Meet fantastic people during our remote meet-ups! It’s all about collaboration and fun! Global environment and ersity at its best.
• Teaching and learning: Work in active teams on internal and external projects, staying up-to-date with the latest technologies.
• Being a self-starter: Autonomy and proactivity are the keys to succeed at Modus.
• Client interactions: Represent Modus and our values while connecting directly with our clients, some of the world’s biggest brands.
• Growth: Enjoy comprehensive learning benefits, with access to over 12,000 courses. Your growth is our priority!

About us:

Founded in 2011, Modus is a global, fully remote team of world-class technologists who thrive in a collaborative, innovative environment. We were fully remote before it was cool! We support organizations on their digital transformation journey through strategic consulting and full lifecycle product development, partnering with industry leaders including Atlassian, GitHub and AWS. Recognized as one of the Inc. 5000 Fastest Growing Private Companies for nine years and a top remote work company by _Flex_Jobs, we have helped some of the world’s largest brands deliver powerful digital experiences.

We combine boutique expertise with enterprise-scale capabilities. As an award-winning Atlassian partner with a world-class team, we help organize, innovate and solve complex challenges for Fortune 500 companies and beyond, we want to hear from you.  

Perks of working with us:

• Remote work with _flex_ible working hours
• _Flex_ible Time Off/PTO
• Premium Health Insurance (medical, vision, and dental)
• Other benefits such as FSA and HSA
• 401 (k)
• Modus Global Office Program: for when you want to get out of your home, we offer on-demand access to private _office_s, meeting rooms, coworking spaces and business lounges in locations in over 120 countries.
• Employee Referral Program
• Travel according to client or team needs
• The chance to work side-by-side with thought leaders in emerging tech
• Access to more than 12,000 courses with a licensed Coursera account.
• Possibility to obtain paid certification/courses if they align with company goals and are relevant to the employee's role

Additional benefits might apply contingent on your location.

At Modus, you’ll be part of a vibrant team that values innovation, collaboration, and professional growth. We empower our employees to drive change and make an impact in the technology landscape through top-tier service consultancy.

Credential Coordinator

locations

United States

time type

Full time

job requisition id

JR18925

Date Posted:

2025-09-22

Country:

United States of America

Location:

Florida - Remote

WHY JOIN FCS

At Florida Cancer Specialists & Research Institute, we believe our people are our strength and we invest in them. In addition to having a positive impact on the people and communities we serve, associates benefit from significant professional opportunities, career advancement, training and competitive wages.

Offering competitive salaries and comprehensive benefits packages to include tuition reimbursement, 401-K match, pet and legal insurance.

A LITTLE BIT ABOUT FCS

Since 1984, Florida Cancer Specialists & Research Institute & Research Institute (FCS) has built a national reputation for excellence.  With over 250 physicians, 220 nurse practitioners and physician assistants and nearly 100 locations in our network.  Utilizing innovative clinical research, cutting-edge technologies, and advanced treatments, we are committed to providing world-class cancer care.  We are recognized by the American Society of Clinical Oncology (ASCO) with a national Clinical Trials Participation Award, FCS offers patients access to more clinical trials than any private oncology practice in Florida. Our patients have access to ground-breaking therapies, in a community setting, and may participate in national clinical research studies of drugs and treatment protocols. In the past five years, the majority of new cancer drugs approved for use in the U.S. were studied in clinical trials with FCS participation prior to approval.

Through our partnership with Sarah Cannon, we are one of the largest clinical research organizations in the United States. Often, FCS leads the nation in initiating research studies and offering ground-breaking new therapies to patients.

Come join us today!

RESPONSIBILITIES

• Responsible for credentialing all the Physicians and Allied Health Professionals.

• Processes credentialing and re-credentialing applications of health care providers.

• Obtains required paperwork, reviews applications, prepares verification letters and utilizes the credential software program.

• Contact medical office staff, licensing and government agencies as well as insurance carriers to complete credentialing and re-credentialing applications.

QUALIFICATIONS

• High School or GED preferred. -

• Prior credentialing experience a plus. -

• Administrative support experience preferred. -

• Ability to work effectively with sensitive and confidential material. -

• Strong customer focus required. -

• Proficiency in MS Offie Word, Excel, Power Point, and Outlook required. 

• Travel: Will be expected to work at any FCS location to help meet FCS business needs.

#FCS-CORP

#LI-YB1

SCREENINGS – Background, drug, and nicotine screens

Safeguarding our patients and each other is an important part of how we deliver the best care possible to the communities we serve. All offers of employment at Florida Cancer Specialists & Research Institute are contingent upon clear results of a thorough background screening.  Additionally, as a condition of employment, FCS requires all new hires to receive various vaccinations, including the influenza vaccine, barring an approved exemption. In addition, FCS is a drug-free workplace, and all new hires will be subject to drug/ nicotine testing. Medical Marijuana cards are not recognized.

United States - Remote

Executive Assistant

Kaseya® is the leading provider of complete IT infrastructure and security management solutions for Managed Service Providers (MSPs) and internal IT organizations worldwide powered by AI. Kaseya’s best-in-breed technologies allow organizations to efficiently manage and secure IT to drive sustained business success. Kaseya has achieved sustained, strong double-digit growth over the past several years and is backed by Insight Venture Partners www.insightpartners.com), a leading global private equity firm investing in high-growth technology and software companies that drive transformative change in the industries they serve.

Founded in 2000, Kaseya currently serves customers in over 20 countries across a wide variety of industries and manages over 15 million endpoints worldwide. To learn more about our company and our award-winning solutions, go to www.Kaseya.com and for more information on Kaseya’s culture.

Kaseya is not your typical company. We are not afraid to tell you exactly who we are and our expectations. The thousands of people that succeed at Kaseya are prepared to go above and beyond for the betterment of our customers.

Executive Assistant to C-Level Executive 

About the Role 

We are seeking a high-judgment, resourceful, and proactive Executive Assistant to support a C-level executive. This role is a critical enabler of executive impact, ensuring focus on top priorities, fostering organizational alignment, and driving operational excellence. The ideal candidate thrives in fast-paced, dynamic environments and is equally comfortable handling day-to-day logistics and serving as a trusted strategic partner. 

What You’ll Do 

• Executive Support & Prioritization 

• Manage complex and rapidly changing calendars, travel, and meeting logistics with attention to detail and foresight. 

• Serve as a gatekeeper and sounding board, ensuring the executive’s time is optimized for the highest-value priorities. 

• Anticipate needs, resolve scheduling conflicts, and provide proactive solutions. 

• Operational Excellence 

• Prepare high-quality briefing materials and pre-reads for executive meetings and external engagements 

• Drive the rhythm of leadership meetings and business reviews, ensuring focused agendas, productive discussions, and clear outcomes 

• Monitor follow-ups and action items to maintain momentum and accountability 

• Communication & Collaboration 

• Draft and edit executive communications for internal and external audiences. 

• Partner cross-functionally to ensure alignment across teams and surface critical updates and risks. 

• Build trusted relationships at all levels of the organization, as well as with customers, partners, and external stakeholders. 

• Strategic Partnership 

• Provide leverage by filtering information, connecting dots, and highlighting insights that inform better decisions. 

• Serve as an extension of the executive, representing their priorities with professionalism and discretion. 

• Support strategic initiatives by coordinating execution and monitoring outcomes.

What We’re Looking For 

• 7+ years of experience supporting senior executives in fast-paced, high-growth, or global organizations. 

• Proven ability to manage complex calendars, travel, and logistics at the executive level. 

• Strong business judgment, with the ability to anticipate needs and act with discretion and diplomacy. 

• Exceptional organizational skills with an ability to pivot seamlessly between detail-oriented execution and big-picture thinking. 

• Excellent written and verbal communication skills; ability to craft clear, concise, and executive-ready content. 

• Highly collaborative with a track record of building strong, trusted partnerships across all levels. 

• Comfortable with ambiguity, resilient under pressure, and adept at problem-solving. 

• Tech-savvy with proficiency in productivity and collaboration tools (Microsoft Office, Zoom, etc.)

Why Join Us 

At Kaseya, you’ll play a pivotal role in enabling executive leadership to focus on the work that matters most. You’ll be part of a high-performing, mission-driven team where your impact will be felt across the entire organization.  

Benefits at a glance: 

• Medical, dental, and vision plans through Cigna 

• Up to $2,000 in employer sponsored HSA contributions (conditional on HDHP plan) 

• 15 days of PTO and 8 US holidays 

• Employer subsidized gym memberships, telehealth services, tuition reimbursement, and more! 

• Employer covered parking in Brickell

Join the Kaseya growth rocket ship and see how we are #ChangingLives !

Additional information

Title: Elementary School Teacher

Location: Michigan.,United States, Remote

Full-time

Job Description:

Required Certificates and Licenses: Michigan Teaching Certification Required. Must have an Elementary endorsement.

Residency Requirements: Must reside in Michigan.

The Elementary School Teacher is a highly qualified, state certified educator responsible for delivering specific course content in an online environment. Teachers provide instruction, support, and guidance, manage the learning process, and focus on students' inidual needs. Teachers monitor student progress through Stride K12's learning management system. They actively work closely with students and parents/learning coaches to advance each student's learning toward established goals. Teachers typically work from home but must travel occasionally throughout the year to various school functions, such as state testing or as otherwise required by the school.

This position offers a base salary around $47,000 plus the eligibility of a performance bonus.

K12, a Stride Company, believes in Education for ANY ONE. We provide families with an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace.

Passionate Educators are needed at the Stride K12 partner school, Michigan Great Lakes Virtual Academy (MGLVA). We want you to be a part of our talented team!

The mission of Michigan Great Lakes Virtual Academy (MGLVA) is to provide an exemplary inidualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

This is a full-time position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school.

ESSENTIAL FUNCTIONS: Reasonable accommodation may be made to enable iniduals with disabilities to perform the essential duties.

• Provides rich and engaging synchronous and asynchronous learning experiences for students
• Commitment to personalizing learning for all students
• Demonstrates a belief in all students' ability to succeed and meet high expectations
• Differentiates instruction based on student level of mastery
• Augments course content according to prescribed policies and procedures using appropriate asynchronous and synchronous tools under guidance from principal and coach
• Maintains grade book ensuring student academic integrity, makes student placement and promotion decisions, and alerts administrators to concerns about student performance and progress
• Prepares students for high stakes standardized tests
• Understands that a primary responsibility is to establish and maintain positive rapport with families and regularly communicates with and responds to students and learning coaches/parents in a timely manner
• Supports learning coaches/parents with student curricular and instructional issues, as well as basic troubleshooting in a virtual classroom environment that is in line with academy policies and procedures
• Travels as required (on average once per month and/or approximately 20% of the time) for face-to-face professional development, student testing, and as required by school

REQUIRED MINIMUM QUALIFICATIONS:

• Bachelor's degree AND
• Active state teaching license AND
• Ability to clear required background check

DESIRED QUALIFICATIONS:

• Experience working with proposed age group.
• Experience supporting adults and children in the use of technology.
• Experience teaching in an online (virtual) and/or in a brick-and-mortar environment.
• Experience with online learning platforms.
• Ability to work collaboratively with other teachers to interpret and produce numeric, tabular, and graphic representations of student data, and use it to drive instructional decisions.
• Receptive to receiving coaching regularly with administrators and teacher trainers.
• Ability to embrace change and adapt to ensure excellent student outcomes.
• Proficient in Microsoft Excel, Outlook, Word, PowerPoint.
• Ability to rapidly learn and adapt to new technologies and teaching platforms.
• Ability to maintain teacher certification/professional development hours and fluency in K12 systems, programs and curriculum.

Compensation & Benefits: Stride, Inc. considers a person's education, experience, and qualifications, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value when determining a new employee's salary level. Salaries will differ based on these factors, the position's level and expected contribution, and the employee's benefits elections. Offers will typically be in the bottom half of the range.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

• This position is virtual.

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

Job Type: Regular

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you can request the appropriate accommodation by contacting [email protected].

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

Stride, Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other basis prohibited by federal, state, or local law. Stride, Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Therapy Services Specialist

- CareBridge

• VA-NORFOLK, 5800 NORTHAMPTON BLVD, United States of America
• GA-ATLANTA, 740 W PEACHTREE ST NW
• MA-WOBURN, 500 UNICORN PARK DR
• NC-DURHAM, 1960 IVY CREEK BLVD,
• OH-COLUMBUS, 8940 LYRA DR, STE 300
• TX-HOUSTON, 5959 CORPORATE DR, STE 1300

Job Description:

The Therapy Services Specialist is responsible for working under the guidance of occupational therapist, collaborate with the managed care organization to support persons aging in place receiving home or community-based services.

Location: Virtual - This role enables associates to work virtually full-time, with the exception of required in-person training sessions (when indicated), providing maximum flexibility and autonomy. This approach promotes productivity, supports work-life integration, and ensures essential face-to-face onboarding and skill development.

Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless accommodation is granted as required by law.

How you will make an impact:

• Performs telephonic and/or virtual assessments to identify participants needs.

• Provides recommendations to MCO for type and hours of supportive services required.

• Conduct objective assessments for program participation to determine the appropriate level of support and services required.

• Obtain participant history to inform the comprehensive assessment.

• Complete assessments annually or more frequently as needed in accordance with applicable program requirements and participants needs.

• Educate program participants and MCO representative on options for home modifications, DME, assistive technology, or other adaptive equipment.

• Assists clinical team with the recommendations for equipment and services as needed. Collaborate with the support team to report observations and outcomes.

• Document all member encounters per documentation standards.

Minimum Requirements:

• Requires graduate of a college level program in physical therapy, occupational therapy, or an accredited two-year program for a Physical Therapist Assistant or Occupational Therapist Assistant and minimum of 2 years' experience in social service or health care field; or any combination of education and experience, which would provide an equivalent background.

• Current active, valid and unrestricted license or certification as a physical therapist assistant or occupational therapist assistant in applicable state required. Certification and/or licensure appropriate to field of specialty as required.

Job Level:

Non-Management Exempt

Workshift:

Job Family:

MED > Licensed/Certified Allied Health Professional

Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.

Who We Are

Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve.

How We Work

At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business.

We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.

Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process.

The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws.

Elevance Health is an Equal Employment Opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact [email protected] for assistance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

Title: Elementary School Special Education Teachers

Location:

US - NM - Remote

US - UT - Remote

US - TX - Remote

US - CA - Remote

US - KY - Remote

View Fewer Locations

locations

US - OK - Remote

US - CO - Remote

US - AZ - Remote

US - NV - Remote

Job Description:

Job Description

Required Certificates and Licenses: New Mexico Elementary Special Education Teaching Certification Required

• If the current Teaching Certification is from another state, candidate must provide proof of their New Mexico license application within 7 days of the start date AND must obtain an approved New Mexico teaching license within 90 days of the start date.

Residency Requirements: This position is virtual and open to residents of the 50 states and Washington, D.C.

The Special Education Teacher is a state certified teacher responsible for delivering specific course content in an online environment. The Special Education Teacher must provide instruction, support, and guidance, manage the learning process, and focus on students' inidual needs as defined by each student's Inidualized Education Program. The Special Education Teacher works actively with students and parents to advance each student's learning and is also responsible for the compliance documents required in serving students with special needs.

K12, a Stride Company, believes in Education for ANY ONE. We provide families with an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace.

Passionate Educators are needed at the Stride K12 partner school, New Mexico Destination Career Academy (NMDCA). We want you to be a part of our talented team!

The mission of New Mexico Destination Career Academy (NMDCA) is to provide an exemplary inidualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

This is a full-time position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school.

Essential Functions: Reasonable accommodation may be made to enable iniduals with disabilities to perform the essential duties.

• Ensure all special education and related services are provided as determined by the IEP team by:
• Communicating with parents and applicable related service staff to ensure that students with special needs are receiving the appropriate therapies
• Developing compliant IEP's, progress reports and other state specific required special education documentation
• Facilitating and leading collaborative special education meetings such as annual IEP meetings
• Using provided resources to ensure accommodations and modifications for students with disabilities such as assistive technology, supplemental curriculum, and accessible text
• Make modifications and accommodations to Stride K12 lessons and assessments as specified by the IEP
• Ensure inclusion and success of student in the general education classroom
• Collect data and work samples to monitor student progress towards Inidual Education Program (IEP) goals and objectives
• Document all contact with parents and interventions with students
• Analyze student data to prescribe remediation and enrichment as needed
• Provide rich and engaging synchronous and asynchronous learning experiences for students
• Commitment to personalizing learning for all students
• Demonstrate a belief in all students' ability to succeed and meet high expectations
• Maintain grade book ensuring student academic integrity, makes student placement and promotion decisions, and alerts administrators to concerns about student performance and progress
• Prepare students for high stakes standardized tests
• Understand that a primary responsibility is to establish and maintain positive rapport with families and regularly communicates with and responds to students and learning coaches/parents in a timely manner
• Support learning coaches/parents with student curricular and instructional issues, as well as basic troubleshooting in a virtual classroom environment that is in line with academy policies and procedures
• Ability to travel up to 20% of the time for face-to-face professional development, student testing, and/or as required by the school.

MINIMUM REQUIRED QUALIFICATIONS:

• Bachelor's degree AND
• Active state teaching license AND
• Ability to clear required background check

OTHER REQUIRED QUALIFICATIONS:

• Ability to work collaboratively with other teachers to interpret and produce numeric, tabular, and graphic representations of student data, and use it to drive instructional decisions
• Receptive to receiving coaching on a regular basis with administrators
• Ability to embrace change and adapt to ensure excellent student outcomes
• Proficient in Microsoft Excel, Outlook, Word; PowerPoint
• Ability to rapidly learn and adapt to new technologies and teaching platforms
• Strong written/verbal communication skills

DESIRED QUALIFICATIONS:

• Experience working with the proposed age group
• Experience supporting adults and children in the use of technology
• Experience teaching online (virtual) and/or in a brick-and-mortar environment
• Experience with online learning platform

Compensation & Benefits: Stride, Inc. considers a person's education, experience, and qualifications, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value when determining a new employee's salary level. Salaries will differ based on these factors, the position's level and expected contribution, and the employee's benefits elections. Offers will typically be in the bottom half of the range.

• Exempt (salary):
• We anticipate the salary range to be $55,000-$75,000. This salary is not guaranteed, as an inidual's compensation can vary based on several factors. These factors include, but are not limited to, geographic location, experience, training, education, and local market conditions. Stride offers a robust benefits package for eligible employees that can include health benefits, retirement contributions, and paid time off.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

• This position is virtual

Job Type

Regular

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you can request the appropriate accommodation by contacting [email protected].

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

Stride, Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other basis prohibited by federal, state, or local law. Stride, Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Title:  Teacher Child Development

Location: United States

Job Description:

Job Description

Required Certificates and Licenses: Any home economics or homemaking certificate: Family and Consumer Sciences, Composite: Grades 6-12 Human Development and Family Studies: Grades 8-12

Residency Requirements: TEXAS

The remote CRE Teacher Child Development is state certified teacher and/or alternatively certified CRE/CTE Teacher responsible for delivering specific course content in an on-line environment. The CRE/CTE Teacher must also be a provide instruction, support, and guidance, manage the learning process, and focus on students' inidual needs. Teachers monitor student progress through K12's learning management system, and work actively with students and parents to advance each students learning and to develop and monitor a plan for post-secondary success via online tools like Career Builder, Career Cruising, etc.

Passionate Educators are needed at the Stride K12 partner school, Texas Virtual Academy of Hallsville (TVAH). We want you to be a part of our talented team!

The mission of Texas Virtual Academy of Hallsville (TVAH) is to provide an exemplary inidualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

This is a full-time position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school.

ESSENTIAL FUNCTIONS: Reasonable accommodation may be made to enable iniduals with disabilities to perform the essential duties.

• Provides rich and engaging synchronous and asynchronous learning experiences for students
• Commitment to personalizing learning for all students
• Demonstrates a belief in all students' ability to succeed and meet high expectations
• Differentiates instruction based on student level of mastery
• Augments course content according to prescribed policies and procedures using appropriate asynchronous and synchronous tools under guidance from principal and coach
• Maintains grade book ensuring student academic integrity, makes student placement and promotion decisions, and alerts administrators to concerns about student performance and progress
• Prepares students for high stakes standardized tests
• Understands that a primary responsibility is to establish and maintain positive rapport with families and regularly communicates with and responds to students and learning coaches/parents in a timely manner
• Supports learning coaches/parents with student curricular and instructional issues, as well as basic troubleshooting in a virtual classroom environment that is in line with academy policies and procedures
• Maintains and effectively applies knowledge of the State, National, and Industry Specific learning standards
• Develops effective instructional tools and strategies to supplement and enhance provided curriculum
• Collaborates regularly with the school and national professional learning community
• Administers and proctor's certification assessments where applicable
• Serves as an Advisor for Career & Technical Student Organization
• Supports CTE Program Coordinator/school/program with creating business and industry partnerships to help navigate work-based learning experiences for students
• Supports a project-based learning model
• Ability to travel up to 20% of the time for face-to-face professional development, student testing, and/or as required by the school.

MINIMUM REQUIRED QUALIFICATIONS:

• Bachelor's degree AND
• Active state teaching license AND
• Ability to clear required background check

OTHER REQUIRED QUALIFICATIONS:

• Ability to work collaboratively with other teachers to interpret and produce numeric, tabular, and graphic representations of student data, and use it to drive instructional decisions.
• Receptive to receiving coaching regularly with administrators and teacher trainers.
• Ability to embrace change and adapt to ensure excellent student outcomes.
• Proficient in Microsoft Excel, Outlook, Word, PowerPoint.
• Ability to rapidly learn and adapt to new technologies and teaching platforms.
• Ability to maintain teacher certification/professional development hours and fluency in K12 systems, programs and curriculum.

DESIRED QUALFICATIONS:

• Experience working with proposed age group.
• Experience supporting adults and children in the use of technology.
• Experience teaching in an online (virtual) and/or in a brick-and-mortar environment.
• Experience with online learning platforms.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

• This is a home-based position

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

Job Type

Regular

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you can request the appropriate accommodation by contacting [email protected].

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

Stride, Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other basis prohibited by federal, state, or local law. Stride, Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Title:  Special Education Teacher 

Location: Prairie City United States

Job Description:

Company Summary

Oregon Connections Academy is a tuition-free, online school serving students in grades K-12 throughout Oregon. Connections Academy schools are supported by Connections Education LLC, which is accredited by Cognia, formerly Cognia, formerly AdvancED. Oregon Connections Academy is authorized by the Prairie City School District to serve students throughout Oregon.

Oregon Connections Academy strives to create an inclusive environment that welcomes and values the ersity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Position Summary and Responsibilities

Oregon Connections Academy seeks a Special Education Teacher to deliver specially designed instruction. Working from your home office in Oregon, the Special Education Teacher will virtually manage instructional programs for students with special needs. The Special Education Teacher will participate in all steps of the IEP process. They will work closely with other teachers and special education professionals to ensure that the school's special education program is successful and operating in compliance with federal and state regulations. The Special Education Teacher will utilize technology to deliver virtual instruction.

• Manage and provide instructional guidance, virtual teaching and general strategies for a caseload of students requiring direct and/or indirect services;
• Develop, write, implement, and monitor IEPs and 504 plans;
• Monitor student progress, complete report cards and conduct parent conferences;
• Communicate regularly with student's IEP team, including; parents/learning coaches, related service providers, and other school staff to ensure their IEP goals are being met, and that their needs are addressed in a timely and appropriate fashion;
• Provide direct services to students, including services delivered through web-conferencing software, as needed;
• Schedule, organize and conduct IEP related meetings in a virtual environment, as needed;
• Participate in the school's Student Support Team; help teachers and learning coaches develop and implement program modifications and strategies for all students;
• Assist, as needed, with the organization and proper implementation of all paperwork, documentation and procedures for the IEP process;
• Assist with the coordination of related service providers as mandated by their IEPs;
• Maintain accurate and up-to-date data in the school's Learning Management System and special education software;
• Assist with administering state testing and coordinate the special adaptations that are required based on the IEP;
• Other duties as assigned.

Capabilities

• Customer Centric - Acts with a strong customer mindset (both internal and external) and is a visible advocate for the customer. Builds strong relationships with school staff, students and families and uses those to improve their experience and outcomes.
• Communications - A great communicator who engages teams and stakeholders with thoughtful delivery and messages that resonate. Confident Public Speaker. Produces high-quality written communications.
• Works well in a matrix - Models collaboration, solves problems efficiently and constructively with peers, builds trust and support. Agile and flexible in day-to-day operations and duties. Demonstrated ability to work well in fast-paced environment
• Takes personal responsibility - Can be relied on to complete tasks timely and well, demonstrates "ownership" regardless of the outcome, proactive in exploring and exploiting new opportunities. Shows a commitment to goal-directed management and accountability

Requirements

• Degree in Special Education or related Education Field
• Valid Oregon Special Education certificate
• Experience in policy (IDEA) and/or administration with Special Education
• Strong technology skills (especially with Microsoft Office products and Google Suite)
• Excellent communication skills, both oral and written
• Highly organized and punctual
• Customer-centric
• High degree of flexibility and agility
• Demonstrated ability to work well in fast paced environment
• Team player track record
• Willingness to travel for marketing, state testing and other school events (may require occasional overnight travel)
• Ability to effectively work remotely
• Must be able to use a personal electronic device and an email address for two-step authentication.

Eligible New Hires will receive a $2,500 gross sign-on bonus if still employed, in good standing and actively working 90 days after hire date. The bonus will be processed for payment as soon as possible if these eligibility requirements are satisfied.

Note: The anticipated salary for Oregon-based iniduals interested in this position ranges from $40,000-$54,000. Benefits available to eligible employees can be seen at https://www.connectionsacademy.com/careers/benefits/.

Title: Process Improvement Assistant II

Location: Oak Bluffs-MA

Job Description:

Part time

job requisition id: RQ4033483

Site: Martha's Vineyard Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary

Essential Functions

Create and edit documents, spreadsheets and presentations.

Manage schedules, arrange appointments and itineraries.

Coordinate meetings, travel, conference calls, and complete expense reports.

Answer and transfer phone calls.

May perform transcription and proofread and edit literature, prepare applications for department.

Remain knowledgeable of business unit policies.

May make contacts of a sensitive, complex, and confidential nature.

Completes routine tasks under moderate supervision.

Required for All Jobs

Complies with all policies and standards

Does this position require Patient Care (indirect/direct)? No

Qualifications

Education

High School Diploma or Equivalent required or

Can this role accept experience in lieu of a degree? No

Experience

administrative Assistant or Secretarial Experience 2-3 years required

Knowledge, Skills & Abilities

Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.

Additional Job Details (if applicable)

Physical Requirements

Standing Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 35lbs Carrying Occasionally (3-33%) 20lbs - 35lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%)

Remote Type

Hybrid

Work Location

One Hospital Road

Scheduled Weekly Hours

0

Employee Type

Per Diem

Work Shift

Day (United States of America)

Pay Range

$17.36 - $24.79/Hourly

Grade

3

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

Martha's Vineyard Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all iniduals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for iniduals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Title: Assistant, Research & Innovation

Location: Atlanta R&D United States

Job Description:

Kemira is a global leader in sustainable chemistry for water intensive industries. For more than 100 years, our chemistry has advanced human progress and quality of life. We call it chemistry with a purpose, better every day. At Kemira, we foster a collaborative and inclusive work culture that empowers our employees to thrive and make a difference. Learn more about Kemira at www.kemira.com/careers.

We are now looking for a Research & Innovations Assistant for our Research & Development function. The position will be located at our Atlanta R&I Center.

In this role, you will be responsible for:

• Coordinating ordering, shipping, and receiving of all lab supplies for the Atlanta R&I Center• Managing large procurement projects, including obtaining quotes, setting up vendors, initiating payment processes, and creating purchase orders/framework purchase orders
• Handling hazardous and non-hazardous shipments and receiving samples/lab supplies for all R&D employees
• Maintaining intellectual property records, including lab notebooks, logs, technical work requests, and timesheets
• Supporting office operations by maintaining equipment, ordering supplies, coordinating travel arrangements, and organizing meetings/seminars
• Managing department P-card statements, mail distribution, and package notifications
• Providing back-up support for facility needs during absences
• Actively participating in the behavior-based safety program, with potential to lead the initiative
• Supporting Integrated Management Systems (ISO) and participating in internal/external audits, with potential to take a leadership role

What you'll bring to the team:

• A university degree (BA or BS) in business administration or a related field, or equivalent work experience
• Minimum of 5 years of administrative experience
• Strong proficiency in Microsoft Office programs
• Experience in purchasing and buying; SAP experience preferred
• Excellent communication skills across all levels of the organization
• Familiarity with ISO standards is a plus
• Certification in DOT/IATA shipping regulations is a plus

What you can expect from us:

• A collaborative and innovative work environment
• Opportunities for professional growth and development
• Company benefits, including medical care and other employee support programs
• Flexibility to organize your work between office and remote, in a hybrid work culture

Kemira is a global leader in sustainable chemical solutions for water-intensive industries. We deliver tailored products and services to improve the product quality, processes, and resource efficiency of our erse range of customers. Our focus is on water treatment, as well as on fiber and renewable solutions - enabling sustainability transformation for our customers. In 2024, Kemira reported annual revenue of EUR 2.9 billion with a global team of some 4,700 colleagues.

Administrative Assistant III

Location: Schaumburg United States

Full time

Category: Administrative and Support Services

Job Description:

Become a part of our caring community and help us put health first

The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 3 performs varied activities and moderately complex administrative/operational/customer support assignments. Performs computations. Typically works on semi-routine assignments.

The Administrative Assistant 3 transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software. Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Manages the appointments and schedules of applicable staff. Uses office equipment such as photocopiers, faxes, and printers. Additional responsibilities may include distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory. Decisions are typically focus on interpretation of area/department policy and methods for completing assignments. Works within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction. Follows standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion.

Use your skills to make an impact

Required Qualifications

• Less than 2 years of leadership experience
• Proficient in Microsoft Outlook, Word, and PowerPoint
• Ability to manage multiple or competing priorities
• Strong attention to detail
• Capacity to maintain confidentiality
• Strong organizational skills
• Ability to balance multiple initiatives and prioritize workload
• Must be passionate about contributing to an organization focused on continuously improving consumer experiences

Preferred Qualifications

• Associates or Bachelor's Degree
• Proficient in Microsoft Excel and Access
• Previous administrative or related experiences
• Experience with internet research and proof-reading/editing

Additional Information

• Workstyle: This is a hybrid position, working in office at least 50% of the time. The other time would be in home office.

• Work Location: Schaumburg, IL

• Typical Work Days/Hours: Monday - Friday, 8:00 am - 4:30 pm CST

WAH Internet Statement

To ensure Home or Hybrid Home/Office employees' ability to work effectively, the self-provided internet service of Home or Hybrid Home/Office employees must meet the following criteria:

• At minimum, a download speed of 25 Mbps and an upload speed of 10 Mbps is recommended; wireless, wired cable or DSL connection is suggested.

• Satellite, cellular and microwave connection can be used only if approved by leadership.

• Employees who live and work from Home in the state of California, Illinois, Montana, or South Dakota will be provided a bi-weekly payment for their internet expense.

• Humana will provide Home or Hybrid Home/Office employees with telephone equipment appropriate to meet the business requirements for their position/job.

• Work from a dedicated space lacking ongoing interruptions to protect member PHI / HIPAA information.

Benefits

Humana offers a variety of benefits to promote the best health and well-being of our employees and their families. We design competitive and flexible packages to give our employees a sense of financial security-both today and in the future, including:

• Health benefits effective day 1

• Paid time off, holidays, volunteer time and jury duty pay

• Recognition pay

• 401(k) retirement savings plan with employer match

• Tuition assistance

• Scholarships for eligible dependents

• Parental and caregiver leave

• Employee charity matching program

• Network Resource Groups (NRGs)

• Career development opportunities

HireVue

As part of our hiring process for this opportunity, we will be using an interviewing technology called HireVue to enhance our hiring and decision-making ability. HireVue allows us to quickly connect and gain valuable information from you pertaining to your relevant skills and experience at a time that is best for your schedule.

Scheduled Weekly Hours

40

Pay Range

The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and inidual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.

$58,400 - $79,800 per year

Description of Benefits

Humana, Inc. and its affiliated subsidiaries (collectively, "Humana") offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.

About Us

Humana Inc. (NYSE: HUM) is committed to putting health first - for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health - delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, iniduals, military service personnel, and communities at large.

Equal Opportunity Employer

It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment iniduals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.

Title: Customer On-Boarding Specialist

Location: Jacksonville United States

Job Description:

About Paysafe

Paysafe is a leading payments platform with an extensive track record of serving merchants and consumers in the global entertainment sectors. Its core purpose is to enable businesses and consumers to connect and transact seamlessly through industry-leading capabilities in payment processing, digital wallet, and online cash solutions. With 29 years of online payment experience, an annualized transactional volume of $152 billion in 2024, and approximately 3,300 employees located in 12+ countries, Paysafe connects businesses and consumers across 260 payment types in 48 currencies around the world. Delivered through an integrated platform, Paysafe solutions are geared toward mobile-initiated transactions, real-time analytics and the convergence between brick-and-mortar and online payments. Further information is available at www.paysafe.com

Are you ready to make an impact and be a part of a team that's inspired by a unified vision and propelled by passion?

Position Summary

The Customer Onboarding Specialist is responsible for managing the merchant processing application lifecycle-from initial submission through final approval or decline. This role ensures the accuracy and completeness of applications, proactively communicates with merchants to gather any outstanding information, and provides timely updates until a final decision is reached.

This position follows a hybrid work model based in Jacksonville, FL, with an average in-office presence of three days per week.

Key Responsibilities

• Deliver expert and professional support through phone and email communications.
• Review and validate submitted documentation for completeness and accuracy.
• Collaborate closely with senior underwriters by providing required documentation and initial evaluations.
• Serve as the primary liaison between merchants and the Paysafe Underwriting team.
• Maintain a thorough understanding of Underwriting and Account Change procedures to effectively guide merchants.
• Reach out to clients to request additional details or clarification when needed.
• Support cross-functional teams by assisting with DocuSign request submissions.
• Escalate unusual or high-risk situations to management, including concerns raised by Payment Specialists or merchants.
• Monitor the Deployment Queue to identify and address delays impacting speed to revenue.
• Follow up on outstanding pending payments to ensure timely resolution.
• Prepare file builds for escalations when necessary.
• Identify process gaps and recommend opportunities for improvement.
• Consistently meet performance targets with a proactive, solution-oriented mindset.

Skills & Qualifications

• High School Diploma or GED, required; Bachelor's Degree preferred.
• 1+ years of experience in a professional office setting, required.
• Proven customer service experience in a related field or environment.
• Strong ability to comprehend and follow both written and verbal instructions.
• Demonstrates a high level of integrity and discretion when handling sensitive and confidential information.
• Exceptionally organized with strong follow-up and time management skills.
• Comfortable navigating and working across multiple systems and platforms.
• Flexible and adaptable team player who thrives in collaborative environments.
• Detail-oriented with a commitment to accuracy and quality in all tasks.

Life at Paysafe

One network. One partnership. At Paysafe, this is not only our business model; this is our mindset when it comes to our team. Being a part of Paysafe means you'll be one of over 3300 members of a world-class team that drives our business to new heights every day. Our culture values humility, high trust & autonomy, a desire for excellence and meeting commitments, strong team cohesion, a sense of urgency, a desire to learn, pragmatically pushing boundaries, and accomplishing goals that have a direct business impact.

Equal Employment Opportunity

Paysafe provides equal employment opportunities to all employees, and applicants for employment, and prohibits discrimination of any type with regard to ethnicity, religion, age, sex, national origin, disability status, sexual orientation, gender identity or expression, or any other protected characteristics. This policy applies to all terms and conditions of recruitment and employment. If you need any reasonable adjustments please let us know. We will be happy to help and look forward to hearing from you.

Administrative Assistant

Hybrid; Vancouver, BC

#204922

Overview

Placement Type:

Temporary

Salary:

$31.91-35.46 Hourly

A leading global technology company, renowned for its innovative entertainment platforms and critically acclaimed series, is seeking a proactive and skilled inidual to join its dynamic administrative team. This role is at the heart of our organization, directly contributing to the smooth operation of our studio and fostering an engaging, supportive environment for our erse team. You will play a pivotal role in shaping our studio culture, ensuring seamless daily operations, and enabling our leadership to focus on groundbreaking projects.

About the Role:

Step into a vibrant studio environment where your organizational prowess and energetic spirit will make a tangible impact every single day. As a vital member of our administrative team, you’ll be the linchpin that keeps everything moving forward, from orchestrating memorable events to ensuring our physical workspace is inspiring and efficient. You’ll support senior leadership, champion employee experiences, and collaborate across teams to cultivate a culture of respect, inclusion, and growth. If you thrive on multi-tasking, balancing priorities, and curating impactful experiences, this is your chance to shine and directly contribute to the success and well-being of our entire studio.

What You’ll Do:

• Support the day-to-day operations to ensure the studio runs smoothly and staff are fully supported.
• Execute the planning, coordination, and logistical support for a variety of onsite and virtual hybrid meetings and events, including studio-wide gatherings, team training, and morale-boosting activities.
• Provide comprehensive support to the senior leadership team, managing calendars, booking travel, and ensuring timely and accurate expense reconciliation.
• Collaborate closely with the Facilities team to continuously enhance and improve the physical work environment.
• Assist with floorplan adjustments, studio moves, maintaining and distributing seating charts, and managing security group access.
• Support external development initiatives by assisting with the creation and submission of contracts, statements of work, and amendments within the procurement system.
• Ensure strict compliance with administrative operations policies and procedures.
• Partner with the Talent and Culture Team to welcome and support new hires, crafting an unforgettable onboarding experience.
• Plan and execute engaging studio social events and holiday celebrations aligned with the business rhythm, actively promoting studio culture, values, and boosting employee morale.
• Help drive the Social Committee, fostering a culture of collaboration and partnership to bring exciting social events and occasions to life.
• Manage the studio swag program, overseeing inventory, sourcing new items, preparing proposals, promoting merchandise, and handling shipping logistics.
• Stay informed on relevant employee experience trends and events, gathering insights to inform future studio opportunities.

What You’ll Bring:

• 3+ years of experience in an administration, executive administration, coordinator, or program management type role.
• Strong experience in event planning and/or organizing team-building activities.
• Excellent interpersonal relationship-building and communication skills, with a proven ability to maintain confidentiality.
• Demonstrated ability to prioritize work effectively, anticipate and adapt to challenges, and consistently complete projects on time.
• A strong customer service orientation, self-directed work ethic, and a consistently positive outlook.
• Adaptability and the ability to work successfully in a team environment, building and maintaining effective working relationships with a erse group of contributors, both internally and externally.
• Availability for occasional work after core-hours and evening events as needed.
• Ability to lift and move up to 30 pounds.

Bonus Points If You Have:

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

# APP

Client Description

Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, erse teams to create impactful solutions that shape the future. The culture prioritizes growth, inclusion, and purpose—where your ideas are valued, and your work drives real change. Wherever your passion lies and wherever your career is headed—you’ll play a role in projects that touch billions of lives. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally. Be part of something that truly matters.

Job Description:

Job Title: Accounts Receivable Specialist

Location: Downers Grove, Illinois (hybrid)

About the Company:

IPS Corporation is a global, market-leading provider of solvent cements, adhesives, and specialized plumbing products. Founded in 1954 in Los Angeles, CA, IPS began by producing clear cement for laminating acrylic sheets for aircraft canopies. Today, IPS, with its three operating companies, has nine manufacturing plants and nine distribution centers supporting sales to a erse set of end markets in 85 countries.

About the Role:

The Account Receivable Specialist is responsible for providing financial, administrative, and clerical support to ensure timely and accurate financial and administrative operations. Accounts receivable duties include ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts.

Essential Duties and Responsibilities

• Conduct Collection Calls for assigned AR Portfolio
• Contact clients for payment resolution
• Investigate and resolve customer queries
• Negotiate payment arrangements
• Resolve payment discrepancies
• Prepare and send of invoices and statements
• Release order holds
• Extend credit to clients
• Process credit applications
• Process credit card payments
• Respond to all customer credit reference inquiries
• Maintain up-to-date billing system and accounts receivable customer files
• Other duties as needed

Education and Experience Requirements

The successful candidate will be energetic, insightful, collaborative, self-motivated, and positive with interest in customer support. Other highly valued skills include:

• High school diploma required, college courses in accounting preferred
• Commercial collections experience (2- 3 yrs. minimum)
• Knowledge of General Ledger and GL Postings
• Ability to participate and meet multiple deadlines, prioritize work, and work overtime during quarterly and year end or high-volume collection periods
• Experience with J.D. Edwards (Enterprise One) is preferred
• Proficient computer skills, including Microsoft Office
• Excellent interpersonal and business communications skills (written and verbal) Must be able to interact professionally with internal and external contacts.
• Accurate and precise attention to detail

Salary Range $24.00 - $27.00 hourly

Title: Claims Clerk - Oklahoma City, OK (Hybrid)

Location: Oklahoma City United States

Job Description:

Great companies need great teams to propel their operations. Join the group that solves business challenges and enhances the way we work and grow. Working at Gainwell carries its rewards. You'll have an incredible opportunity to grow your career in a company that values your contributions and puts a premium on work flexibility, learning, and career development.

Summary

As a Claims Clerk - Oklahoma City, OK (Hybrid) at Gainwell, you can contribute your skills as we harness the power of technology to help our clients improve the health and well-being of the members they serve - a community's most vulnerable. Connect your passion with purpose, teaming with people who thrive on finding innovative solutions to some of healthcare's biggest challenges. Here are the details on this position. Assisting with all necessary duties that are required for the daily processing of incoming mail.

Your role in our mission

• Scanning claims, attachments and other documents as needed into the system using Kodak scanner
• Responsible for timely processing incoming mail
• Audit/review claims
• Request and document claim to be purged
• Work the return to sender(flagged) mail
• Perform other duties as needed

What we're looking for

• Knowledge of Microsoft Office Suite
• General Knowledge of PC/Window Operating System
• Previous experience in a mailroom environment
• Knowledge of paper Oklahoma Medicaid claims
• Ability to lift 25lbs

What you should expect in this role

• Ability to multi-task and work independently and as part of a team
• Typical hours Monday to Friday 6:00am to 2:30pm or 7:00am to 3:30pm

#LI-HYBRID

#LI-LS2

The pay range for this position is $28,500.00 - $33,280.00 per year, however, the base pay offered may vary depending on geographic region, internal equity, job-related knowledge, skills, and experience among other factors. Put your passion to work at Gainwell. You'll have the opportunity to grow your career in a company that values work flexibility, learning, and career development. All salaried, full-time candidates are eligible for our generous, flexible vacation policy, a 401(k) employer match, comprehensive health benefits, and educational assistance. We also have a variety of leadership and technical development academies to help build your skills and capabilities.

We believe nothing is impossible when you bring together people who care deeply about making healthcare work better for everyone. Build your career with Gainwell, an industry leader. You'll be joining a company where collaboration, innovation, and inclusion fuel our growth. 

Gainwell Technologies is an Equal Opportunity Employer, where all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical condition), age, sexual orientation, status as a protected veteran, status as an inidual with a disability, or other applicable legally protected characteristics.

Title: Career Opportunities: Executive Assistant - Creative (93399)

Location: Philadelphia United States

Job Description:

About Us

Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust-all around the world.

Summary

The Executive Assistant serves as business partner and right-hand to the Chief Creative Officer (CCO), taking on a variety of responsibilities that allow the CCO to effectively lead the Creative department, maximize time, and ensure alignment with the organization's priorities. Supports the CCO in delivering against goals and commitments, as well as ensuring due dates are met. Supports Creative leadership to assist in several areas, including performance monitoring, culture initiatives, pipeline management, setting of goals, budgeting, contracts, IT needs, and more.

This role is eligible to work a hybrid schedule, generally requiring work in-office 3 days per week based out of our Sparks Philadelphia Headquarters.

Essential Duties & Responsibilities

• Manage the CCO's time by prioritizing schedules and meetings and planning travel, including completing expense reports and additional ancillary duties.
• Plans, coordinates and keeps contents of leadership meetings. Ensures that post-meeting action items are completed.
• Works closely and effectively with the CCO to ensure that inquiries and deliverables are completed on time.
• Assists the CCO in the development of business decks including business plans, new initiatives, all hands decks, etc. This often includes working with business partners and Creative leadership to pull together content.
• Serves as a proxy and key conduit for the CCO-acting as an information funnel, filter, and facilitator. Proactively addresses issues before they reach the CCO's desk, represents the CCO's perspective, and makes informed decisions as needed in their absence, in close collaboration with the SVP of Creative, VP of Creative Operations, and SVP of Creative Technology.
• Acts as a liaison between members of the Creative team and our business partners to assist in areas such as client surveys, legal documents, budgeting, and pipeline management and reporting.
• Builds, leads and fosters relationships crucial to the success of the CCO and the organization, with a focus on building healthy new relationships with cross functional leaders.
• Prioritizes conflicting needs: handles matters expeditiously and proactively, and follows-through on projects to successful completion, often with tight deadlines.
• Provides analysis, recommendations, reporting and options to the CCO regarding decisions to be made or problems to be solved in internal or external meetings.
• Provides a bridge for consistent communication between the CCO with internal departments; demonstrates leadership to maintain credibility, trust, and support with the Creative Executive Leadership team.
• Assumes responsibility for day-to-day and long-term projects and tasks, ensuring the completion of CCOs action items.
• Identifies, tracks and follows-up on priority issues and strategic initiatives with proactive escalation when necessary.
• Proactively jumps in on any other duties as assigned or in areas that need attention to through completion by due dates/deadlines.

Education & Experience

• Bachelor's degree or equivalent experience
• 3+ yrs administrative or personal assistant experience preferred (ideally in an agency setting)
• Ability to maintain confidentiality in a professional manner
• Ability to maintain strong interdepartmental relationships
• Ability to be proactive
• Experience prioritizing assignments under high pressure in a fast-paced environment
• Familiarity working with multiple cross-functional partners and departments
• Strong written and verbal communication skills
• Capable of handling various responsibilities and multiple projects simultaneously while operating independently
• Excellent computer skills: experience working on multiple platforms; Google Workspace, Microsoft and Apple applications, Microsoft Office suite, Slack, Social Networking sites, collaborative team project software, Salesforce, etc.

Travel Requirements: Travel up to 25%

What We Offer

Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

• Medical, Dental, Vision Insurance
• Tuition Reimbursement
• Paid Parental Leave
• Life, Accident and Disability
• Retirement with Company Match
• Paid Time Off

Diversity Commitment

At Freeman, our commitment to ersity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

#LI-Hybrid

Title: Clinical Documentation Specialist RN

Location: Irvine United States.

Full time

Job Description:

Company:

Providence at Home with Compassus

Position Summary

The Clinical Documentation Specialist is responsible for the quality review of all OASIS documents and review of key elements of the Plan of Care to ensure CMS program compliance is met. The Clinical Documentation Specialist works closely with the Manager of Quality Improvement and Home Health leadership to promote regulatory compliance and excellent patient outcomes and reimbursement. The Clinical Documentation Specialist serves as a role model and OASIS expert to Home Health staff across the region.

This is a remote position. Work schedule M- F 8am to 5pm PST. With a rotating schedule weekend and holidays.

Position Specific Responsibilities

• Works in a virtual team environment in a manner that promotes team cohesiveness, efficiency, and productivity.
• Responsible for the timely review and processing of Start of Care, Resumption of Care, Recertification, and Significant change in Condition Home Health OASIS Assessment documents and key elements of the Plan of Care.
• Collaborates with leadership to analyze performance trends in OASIS accuracy; assists in determining learning needs for clinical staff.
• Educates and provides feedback to clinical staff in regard to correct completion of OASIS documents.
• Reviews of all OASIS data items and ensures accuracy of OASIS based outcome measures to reflect accurate Home Health Quality of Care Star rating and Value Based Purchasing OASIS Based component of TPS.
• Ensures Regulatory compliance with all OASIS conventions.
• Ensures timely processing of all OASIS documents to meet CMS guidelines and CMS billing requirements.

Education and/or Experience

• Required - Ability to align work schedule with Pacific Time Zone business hours.
• Required - Education to meet certification, license or registration requirement.
• Required - 2 years Clinical Experience as a Registered Nurse
• Required - 1 year Home Health Clinical Experience as an RN.
• Required - 1 year demonstrated proficiency in Home Health OASIS Review including all types of OASIS.
• Required - 1 year Experience with an Electronic Medical Record (EMR) system.
• Preferred - OASIS Certification.
• Preferred - Experience using Homecare Homebase (HCHB) EMR.

Certifications, Licenses, and Registrations

• Required - Must be a licensed Registered Nurse in state of California.

Compensation range: $80,000 - $90,000

The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Compassus offers a comprehensive benefits package including, Medical, Dental, Vision, 401k and much more.

At Compassus, including all Compassus affiliates, ersity, equity, and inclusion are fundamental to our Pillars of Success. We are committed to creating a fair work environment where our team members feel welcomed, highly valued, and respected. As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

#LI-LP1

Build a Rewarding Career with Compassus

At Compassus, we care for our team members as much as we care for our patients and their families. Through our Care for Who I Am culture, we show compassion, respect, and appreciation for every inidual. Embark on a career that cares for you while you care for others.

Your Career Journey Matters

We're dedicated to helping you grow and succeed. Whether you're pursuing leadership roles, specialized training, or exploring new career paths, we provide the tools and support you need to thrive.

The Compassus Advantage

• Meaningful Work: Make an impact every day by honoring the quality of life of our patients, supporting them and their families with compassion, and creating moments that truly matter.
• Career Development: Access leadership pathways, mentorship, and personalized professional development.
• Innovation Meets Compassion: Collaborate with a supportive team using the latest tools and technologies to deliver exceptional care.
• Enhanced Benefits: Enjoy competitive pay, flexible time off, tuition reimbursement, and wellness programs designed for your well-being.
• Recognition and Support: Be celebrated for your contributions through recognition programs that honor your dedication.
• A Culture of Belonging: Thrive in a culture where you can be your authentic self, valued for your unique contributions and supported in a community that embraces ersity and inclusion.

Ready to Join?

At Compassus, your career is more than a job-it's an opportunity to make a lasting impact. Take the next step and join a team that empowers you to grow, innovate, and thrive.

Title: Administrative Assistant 

Location: Newark United States

Job Description:

Job Category: Staff & Executive - Administrative & Support

DepartmentNewark Chancellor's Office

Overview

The Newark Chancellor’s Office is the central administrative and strategic hub of Rutgers University–Newark, supporting a vibrant campus that includes five schools, Student Affairs, Institutional Planning and Operations (IPO), and numerous cost centers, with over $500 million in annual revenues. Effective finance and budgeting are essential to sustaining the university’s core priorities academic excellence, research, community engagement, and student success.

By joining the Chancellor’s Office, you play a vital role in supporting a erse population of students, faculty, and staff, and in enabling strategic resource allocation that drives innovation, equity, and inclusive growth. Your work directly contributes to student success and the development of the next generation of change makers, while helping Rutgers–Newark fulfill its mission as an anchor institution deeply committed to public service and community impact.

Posting Summary

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Assistant. Reporting to the Senior Executive Associate, the Administrative Assistant provides confidential general office administrative support to the Office of the Chancellor, Rutgers – Newark, prepares documents for entry into University administrative systems, and provides support for office projects and programs.

This position is responsible for and not limited to the following:

• Serves as the first point of contact for in-person visits and phone inquiries, organizing and maintaining office records and databases, tracking office supply inventory and ensuring replenishment as needed, organizing meetings, scheduling conference room space, coordinating travel arrangements, coordinating staff moves, removal of surplus equipment and archiving documents
• Utilizes University administrative systems to prepare requisitions, create expense reports, enter payroll time sheets, and maintain absence records
• Works with vendors to ensure timely payment of invoices and accuracy of payments
• Provides support for projects and programs originating in the Office of the Chancellor
• Prepares reports and communications, compiles research, organizes data and prepares spreadsheets
• Maintains project plans and timelines
• Performs at a high level of professionalism and will always maintain the confidentiality of the Office of the Chancellor
• Completes other assignments consistent with the mission, vision, role, and goals of the Office of the Chancellor

FLSANonexempt

Grade03

Salary Details

Minimum Salary52602.480

Mid Range Salary64788.980

Maximum Salary76975.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

Position StatusFull Time

Working Hours

Standard Hours37.50

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union DescriptionURA-AFT Administrative

Payroll DesignationPeopleSoft

Seniority Unit

Terms of AppointmentStaff - 12 month

Position Pension EligibilityABP

Qualifications

Minimum Education and Experience

• Requires a bachelor’s degree in a related field, or an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Requires good communication skills and computer literacy.

Preferred Qualifications

• Advanced skills in Microsoft Office suite preferred
• Experience in a higher education environment preferred

Equipment Utilized

• Standard office equipment

Physical Demands and Work Environment

• Standard office environment

Special Conditions

Posting Details

Posting Number25ST2005

Special Instructions to Applicants

Regional CampusRutgers University-Newark

Home Location CampusRutgers University-Newark

City: Newark

State: NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Iniduals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the inidual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value ersity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Seasonal Application Reader

Location: Boston United States

Job Description:

Suffolk University is seeking a Seasonal Application Reader to join our Law Admission team. Reporting to the Dean of Admission, the reader will be expected to do the following in this role:

• Responsible for the timely and accurate evaluation of approximately 800-1,200 JD applicants, and issuing recommended admission decisions
• Communicate with Dean of Law Admission to complete application files

All reading is web-based and completely remote. Outside readers are expected to commit to 10-15 hours per week. Training will be provided. Employment would begin in October 2025 and end April 30, 2026.

Requirements/Qualifications:

• Bachelor's Degree Required
• Prior experience in higher education, specifically admissions file review, preferred.
• Previous experience using a CRM (Unite experience a plus)
• Strong written and verbal communication skills.
• Strong time management, attention to detail, and ability to meet strict, frequent deadlines.
• Ability to maintain a high level of confidentiality.
• Must have a secure PC with access to high speed internet in a private location.

Title: Executive Assistant

Location: Allen Texas United States

Full-time

Employee Status: Regular

Role Type: Hybrid

Job Posting - Salary Range: $63,964 - $110,872

Department: Administration & Office Support

Schedule: Full Time

Job Description:

Job Description

We are looking for an accomplished and proactive Executive Assistant to support our Executive Vice President (EVP) of Platform Delivery and team. You will go far beyond calendar management-it requires a strategic partner who anticipates needs, drives execution, and ensures the seamless operation of executive priorities.

This is a hybrid role based out of our Allen, Texas office.

Key Responsibilities

• Executive Support & Anticipation: Proactively manage complex calendars, travel, and meeting logistics while anticipating the needs of executives to ensure they are always prepared and focused on strategic priorities.
• Presentation & Communication Excellence: Create, edit, and refine high-quality PowerPoint presentations and executive communications. Must be fluent in visual storytelling and able to synthesize complex information clearly and concisely.
• Accountability & Execution: Track key deliverables, deadlines, and follow-ups. Hold executives accountable to timelines and commitments, ensuring nothing falls through the cracks.
• Confidential Information Management: Handle sensitive and confidential information supporting HR and executive-level initiatives.
• Cross-Functional Coordination: Build strong relationships across departments to facilitate communication and alignment.
• Executive Coordination & Strategic Support: Support the planning and execution of leadership meetings, executive offsites, and key strategic initiatives. Prepare clear, agendas, capture critical discussion points, and ensure timely and effective follow-up on decisions and deliverables.

Qualifications

• 10+ years of experience supporting senior executives
• Advanced-level user of O365 suite including PowerPoint, Excel, and Outlook
• Bachelor's degree preferred.

Additional Information

Benefits/Perks:

• Great compensation package and bonus plan
• Core benefits including full medical, dental, vision, and matching 401K
• Flexible work environment, ability to work remote, hybrid or in-office
• Flexible time off including volunteer time off, vacation, sick and 12-paid holidays

At Experian, our people and culture set us apart. We're deeply committed to creating an environment where everyone feels they belong and can excel. From inclusion and authenticity to work/life balance, development, wellness, collaboration, and recognition, we focus on what truly matters. Our people-first approach has earned us global recognition: World's Best Workplaces 2024 (Fortune Top 25), Great Place To Work 2025 in 26 countries, and Glassdoor Best Places to Work 2024, among others.

Our compensation reflects the cost of labor across several U.S. geographic markets. The base pay range for this position is listed above. Within this range, inidual pay is determined by work location and additional factors such as job-related skills, experience, and education. You will be also eligible for a variable pay opportunity.

Experian is proud to be an Equal Opportunity and Affirmative Action employer. Innovation is an important part of Experian's DNA and practices, and our erse workforce drives our success. Everyone can succeed at Experian and bring their whole self to work, irrespective of their gender, ethnicity, religion, colour, sexuality, physical ability or age. If you have a disability or special need that requires accommodation, please let us know at the earliest opportunity.

#LI-Hybrid

Senior Executive Assistant to the CEO (Remote)

• Worldwide
• Remote OK
• Full-Time

Take the Lead as a Senior Executive Assistant with Veta Virtual! 

Are you a proactive problem-solver who thrives on organization, technology, and supporting leaders at the highest level? Veta Virtual is hiring a Senior Executive Assistant to the CEO for one of our clients — an entrepreneur who leads multiple businesses across digital marketing, home services, and consulting. This is a high-impact role where your support will directly help drive business growth, keep operations running smoothly, and allow the CEO to focus on leading his teams and scaling success. If you’re adaptable, detail-oriented, and love being the go-to right hand, we’d love to meet you!

 Your Role:

As Senior Executive Assistant, you’ll act as the engine that keeps priorities moving for the CEO, ensuring communication is clear, priorities are met, and projects stay on track across several ventures. You will:

• Manage the CEO’s inbox and communications, prioritizing and drafting responses.
• Schedule and coordinate meetings, calls, and travel arrangements across multiple businesses.
• Handle inbound/outbound calls, including light client coordination, vendor outreach, and screening.
• Collect and organize KPIs, dashboards, and financial data for easy review.
• Maintain and update CRM systems to keep pipelines and records organized.
• Support WordPress updates and coordinate with contractors or vendors as needed.
• Lead small projects, track progress, and hold stakeholders accountable to deadlines.
• Research new tools, vendors, or opportunities, preparing summaries and recommendations.
• Provide flexible, ad hoc support across marketing, home services, and consulting operations.

What You’ll Need:

• 3–5 years of experience as an Executive Assistant, Senior VA, or similar high-level support role.
• Strong organizational and project management skills with the ability to pivot quickly between tasks.
• Proficiency with CRMs, HighLevel (software), productivity platforms, and WordPress.
• Experience collecting and organizing business data (dashboards, KPIs, financial tracking).
• Tech-savvy, quick to adopt new tools; familiarity with AI tools is a plus.
• Excellent time management and attention to detail.
• Clear, professional written and verbal communication in English.
• High integrity, discretion, and trustworthiness when handling sensitive information.

 What We Offer:

• Competitive monthly salary in USD based on experience.
• Paid time off and US holidays for work-life balance.
• A positive, growth-oriented environment where your contributions matter.
• A unique opportunity to work directly with a CEO, gaining exposure to multiple industries.

Title: Senior Executive Assistant

Location: Remote/Home Office

Job Description:

Use your organizational and administrative skills to help advance our work and effectively support the Bellwether team!

Bellwether is looking for a Senior Executive Assistant to join our team! This role is ideal for someone with a keen attention to detail who enjoys supporting high-functioning leaders, solving logistical challenges, collaborating with teammates, and supervising other executive assistants. Our work is national in scope, so our flexible working style allows our professionals to work where they have built their lives. This means Bellwether can hire the best person for each role, regardless of geography, within the United States. Up to approximately 15% national travel may be required.

About Bellwether

We are a national nonprofit whose goal is to transform education in order to ensure systemically marginalized young people achieve outcomes that lead to fulfilling lives and flourishing communities. We work hand in hand with education leaders and organizations to accelerate their impact, inform and influence policy and program design, and share what we learn along the way.

Our Core team ensures that Bellwether is a sustainable, inclusive organization where staff members are supported to do their best and most impactful work.

Our External Relations team develops and implements strategies for Bellwether fundraising and communications and leads Bellwether’s external relations work.

Our Policy and Evaluation practice conducts analyses that inform leaders, organizations, and the broader field on ways to improve their work for America’s underserved students. We produce quantitative and qualitative analyses of contemporary education issues, conduct traditional and innovative evaluations, and generate new ideas and solutions for the sector. We offer recommendations to improve outcomes for underserved youth across the pre-K, K-12, and postsecondary landscape that are informed by rigorous analytical methods; our extensive understanding of the local, state, and federal policy landscape; and our experience working with a wide range of educational and early childhood systems, leaders, and practitioners.

Our Strategic Advising practice is deeply experienced in supporting educational organizations — districts, states, charters, nonprofits, and foundations — to develop ambitious but achievable plans to increase their impact on underserved students. We advise leaders and organizations on their most pressing strategic and operational issues. Our work includes supporting entrepreneurs through business plan development, partnering with established organizations on growth and performance improvement, and assessing new opportunities for impact as the field evolves. We develop highly actionable plans that leadership teams own and run with.

About the Position

Senior Executive Assistants sit on Bellwether’s Core team and work across Bellwether supporting assigned leaders and projects on our Policy and Evaluation and Strategic Advising teams. Under the direction of the Senior Administrative Manager, the Senior Executive Assistant will support best practices related to scheduling, travel planning, expenses, event planning, and administrative support.

The Senior Executive Assistant’s primary responsibilities will be as follows:

Executive Assistant Duties

• Own and drive calendar management for complex internal, client-based, and project-based scheduling for multiple people and projects concurrently.
• Be a proactive thought partner for up to four Bellwether senior team members with a focus on managing team members’ time in a fast-paced, high-volume, client-services-oriented environment.
• Arrange extensive domestic travel for senior team members.
• Prepare, reconcile, and submit expense reports for senior team members every month.

Supervisory Duties

• Supervise, train, and serve as a development lead for one to two executive assistants.
• Provide coaching and guidance to other executive assistants as needed.
• Make recommendations on professional development for executive assistants.

Administrative Duties

• Plan logistics for meetings or convenings as they relate to client projects and internal team needs.
• Regularly add and update contact information in Salesforce.
• Provide other ad hoc assistance to the team members you support, to other Core team members, and to the Senior Administrative Manager and Senior Director of Operations, as needed.

Qualifications

Bellwether is a good fit for professionals who possess strong personal drive and motivation; who demonstrate exemplary professional behavior and values; and who are resourceful, responsible, tenacious, independent, and self-confident.

Excited? We are too. You should apply if you have:

• A passion for and commitment to transforming education to ensure systemically marginalized young people achieve outcomes that lead to fulfilling lives and flourishing communities in the United States.
• An understanding of and commitment to ersity, equity, and inclusion as well as viewpoint ersity.
• At least five years’ professional administrative experience supporting two or more people while remaining organized and maintaining a high level of attention to detail.
• At least two years of experience managing/supervising people, ideally in an administrative capacity.
• Excellent problem-solving skills.
• Ability to multitask while working on competing priorities.
• A highly self-motivated work style and willingness to proactively take on projects.
• A track record as an outcome-driven self-starter.
• Flexibility and the ability to deal well with ambiguity and the fast-paced environment.
• Strong communication skills, both verbal and written.
• Comprehensive computer skills, including calendaring, word processing, and using spreadsheet and database software.
• Well-rounded interpersonal skills with the capacity to work effectively both in a team environment and independently.
• Strong ethics and personal integrity.
• A professional attitude and client-service orientation.

Compensation

The base salary range for this role for an incoming team member is $78,250 to $84,125 annually. While the final offer amount will be determined by multiple factors — including previous experience and content knowledge — and may vary from the listed range, Bellwether is committed to transparency, and all offers are aligned with our compensation philosophy.

Bellwether provides an attractive benefits package that includes a performance bonus based on inidual and organizational success, health care coverage, and a 401(k) plan with an employer-matching contribution policy.

To Apply

Use your application (a custom letter of interest and a current resume) to show us how you’ve got the skills we’ve listed or why the skills you have are the ones we actually need. We’ll review applications as we receive them until the position is filled. Note: Applicants must be authorized to work for ANY employer in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Bellwether is committed to building a team that reflects the varied backgrounds and experiences of the students we seek to serve. It is important to us that you use your application materials to clearly surface the ways in which your background and experiences align with Bellwether’s core values, including our commitment to ersity, equity, and inclusion and viewpoint ersity.

Bellwether is committed to providing equal opportunities. It is our policy to ensure that all iniduals with whom we are in contact are not discriminated against on the basis of age, race, ethnicity, color, disability, gender identity, gender expression, political viewpoint, marital status, national origin, religion, sexual orientation, or veteran status.

Seasonal Administrative Assistant (Remote)

Job Category: Administrative Support

Requisition Number: SEASO006066

Posting Details

• Part-Time
• Remote

• Locations

  Remote within the United States

Job Details

Description

We are seeking an organized, detail-oriented Administrative Assistant to join us, supporting our team during the Spring tax season. This is a temporary position and candidates must be available to work end of January through April 16, 2025. Full-time availability is highly preferred. This position will be remote.

What your day looks like:

• Assemble completed tax returns in Adobe format for electronic delivery
• Maintain a working knowledge/competency of appropriate systems and applications, including Word, Adobe, Excel and Outlook
• Effectively file resources and/or documentation according to Firm electronic retention standards
• Interact with internal clients and professionals in an efficient, courteous, and professional manner
• Working to verify and review work completed and meet deadlines related to tax work for clients and our internal teams.

What you need for this role:

• At least 1 year of experience in an Administrative or professional office environment
• Advanced proficiency in Adobe Acrobat and Microsoft Office products; GoFileRoom knowledge a plus
• Proven ability to prioritize and multi-task as well as work within a team on projects
• Excellent verbal and written communication skills
• High level of confidentiality, professionalism, and flexibility
• Ability to effectively gather and disseminate information

Cherry Bekaert provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, national origin, protected veteran status, disability status, or any other legally protected basis, in accordance with applicable law.

Compensation for this role is $18-$21 per hour. Inidual offers will consider location, experience, and budget.

Candidates must demonstrate eligibility to work in the United States. Cherry Bekaert will not provide work sponsorship for this position.

#ZR

Administrative Assistant II

Adelaide, WA 98052

Employment Type: Consulting Contract

Is job remote?: Yes

Country: United States

Job Description

Job Title: Administrative Assistant 2

Contract Duration: Tentative start date: Dec 30, 2024 through Jun 30, 2025 (Assignment extensions occur quarterly. The selected candidate has the potential to stay in the role for up to 18 months.)

Must Haves: The role requires 5 overall years of experience in the field

Top 3 Hard Skills Required + Years of Experience

Preferred:

Job Description:

Typical Day in the Role:

Compelling Story & Candidate Value Proposition:

Executive Assistant

REMOTE

Operations

About Us

At Fello, our mission is to empower businesses with data-driven intelligence. We are a profitable, hyper-growth, VC-backed B2B SaaS startup revolutionizing the way companies operate with our Data-Intelligent Marketing Automation Platform.

We are dedicated to providing professionals with cutting-edge tools and innovative solutions that drive success in today’s competitive market. By leveraging advanced technology and actionable data insights, we help our clients stay ahead of the curve and achieve their goals more efficiently.

With a track record of success and massive growth potential on the horizon, we’re just getting started. We’re excited to connect with passionate iniduals eager to join a pioneering team that’s transforming the business landscape.

If you’re driven by innovation and want to make a significant impact, Fello is the place for you!

About You

You are a natural problem-solver with a knack for handling the unexpected. Your role will be dynamic, filled with a wide range of responsibilities, from hiring assistance to ad hoc operational tasks.

You’re comfortable wearing many hats and pride yourself on being the go-to person when things need to get done. Your proactive approach and ability to manage erse tasks make you a vital asset in a fast-growing environment like Fello.

You Will

Dynamic Operations Support:

• Jump into a wide range of operational tasks, helping different departments and teams as needed.
• Manage ad hoc projects and initiatives, providing critical support across the company.
• Assist with miscellaneous tasks that keep the business running smoothly, from coordinating resources to solving unexpected challenges.
• Provide direct support to key executives by assisting with special projects, managing operational needs, and ensuring tasks are completed efficiently.

Hiring Coordination:

• Assist with recruitment activities, including coordinating interviews and managing job postings.
• Help manage applications through the Applicant Tracking System (ATS) and ensure timely communication with candidates.
• Support the onboarding of new employees, making sure they have everything they need to hit the ground running.

General Administrative Support:

• Manage various administrative needs, including organizing documentation, creating reports, and handling correspondence.
• Coordinate with external vendors and service providers to ensure smooth operations.
• Maintain an organized system for tracking tasks, deliverables, and progress across different projects.
• Assist in organizing company events, both virtual and in-person, to foster engagement and connection within the team.
• Play a key role in supporting cross-department initiatives, ensuring seamless collaboration between teams.

Problem Solving & Initiative:

• Tackle challenges head-on by identifying issues and implementing solutions quickly and efficiently.
• Take ownership of erse tasks and responsibilities, from troubleshooting technical issues to organizing resources for team projects.
• Be the go-to person when something unexpected arises, handling everything with a calm and proactive approach.

You Have

• 3-5 years of experience in an operations, administrative, or similar role.
• A proven ability to manage multiple tasks and responsibilities in a fast-paced environment.
• Experience assisting with hiring processes, including coordinating interviews and managing ATS platforms.
• Excellent problem-solving skills and a knack for adapting to new challenges.
• A proactive approach to getting things done and the flexibility to pivot as priorities shift.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Experience with remote work tools (Google Workspace, Slack, Zoom, etc.).
• Ability to work independently in a remote environment while managing multiple projects.

Our Benefits

• Competitive Compensation: Attractive salary and benefits package.
• Flexible Work Environment: Fully remote work with flexible hours to promote work-life balance.
• Professional Growth: Opportunities for career advancement and professional development.
• Health & Wellness: Comprehensive health, dental, and vision insurance plans.
• Paid Time Off: Generous PTO and paid holidays to recharge and relax.
• Collaborative Culture: A supportive team environment that values innovation and collaboration.

Join us at Fello and be part of a team that’s empowering businesses with data-driven intelligence and transforming the industry through innovation and technology!

Senior Executive Assistant – (Chief Strategy Officer) Remote

Job Details

Job Ref:

10028497

Location:

United States (This is a remote job)

Category:

Administrative Support

Job Type:

Full-time

Shift:

Days

Pay Rate:

$35.68 – $55.31 per hour

Join the transformative team at City of Hope, where we’re changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

The Senior Executive Assistant will be responsible for the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office. This role is responsible for handling details of a highly confidential and critical nature, and must function efficiently and effectively in a fast-paced professional environment. In this position you will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines and organize and maintain effective administrative processes. In addition you will be responsible for coordinating and preparing presentations, reports, and correspondence.

As a successful candidate, you will:

• Use discretionary initiative and judgment in handling sensitive & confidential details, establishing priorities and resolving problems relating to day to day operations & administrative details.
• Serve as a liaison between executives, managers & visitors as required. Researches and fulfills information requests from internal & external business contacts.
• Resolve routine and complex inquiries and problems requiring in-depth knowledge of organizational, isional and departmental policies, procedures & projects in progress.
• Use judgment in handling telephone calls & appointment requests for executive; routes to others as appropriate.
• Schedule & maintain calendar of appointments, meetings & travel itineraries. Coordinates related arrangements.
• Assist executive in maintaining & keeping scheduled appointments, meetings, etc.
• Independently prepares & distributes minutes of meetings. Initiates follow-up on items discussed in meetings.
• Open, read and prioritize incoming mail. Gathers background information for executive to reply to issues posed in correspondence and other queries. Routes & answers all correspondence not requiring executive’s attention.
• Initiate routine and some non-routine correspondence & memoranda. Drafts correspondence for executive’s final approval.
• Compile, computes, summarizes & analyzes data for special reports.
• Plan, organize and prioritize special projects.
• Take and transcribe dictation of a complex and confidential nature.
• Have regular exposure to highly confidential information & files.
• Utilize assistance of one or more lower level secretarial or clerical employees on a reporting or project basis.

Qualifications

Your qualifications should include:

• Bachelor’s degree preferred.
• Experience may substitute for minimum education requirements.
• 5 + years of experience in administrative & secretarial support at an Executive level. Possesses high level of administrative and secretarial skills & versatility in use of PCs and related office software.

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

Title: Order Entry Coordinator I

Remote, United States

Remote, United States

•

ID:13958-128

•

Full-Time/Reguly

Operations

Remote, United States

Full-Time/Regular

By joining Numotion, you will be a part of the nation’s leading provider of Complex Rehabilitation Technology. Numotion is helping thousands of people with inidually configured, medically necessary mobility products and services. From manual and powered wheelchairs to disposable medical supplies that serve unique medical and functional needs, we are improving the lives of people with disabilities by enabling them to actively participate in everyday life. Maintaining our standing as the industry leader in CRT comes from having a workforce with a erse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment based on open dialogue, active listening and ongoing definitive actions.

JOB PURPOSE:

At Numotion, we offer competitive compensation packages, including medical, dental and vision insurance, short-term and long-term disability, a 401k, and life insurance. Numotion is an equal opportunity employer. We strive for a workplace that reflects the communities we serve and do not tolerate discrimination against our employees, customers, and partners regardless of ethnicity, disability, gender identity, sexual orientation, religion, age, citizenship, marital or veteran status. Numotion is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

SUMMARY OF RESPONSIBILITY:

An Order Entry Coordinator II serves as a liaison between Assistive Technology Professionals and DME Manufacturers by reviewing quotes for accuracy of pricing, equipment parts, and discount structures for complex rehab equipment requests. This position requires someone with the ability to retain knowledge, think critically, and is highly organized.

Essential Functions:

§ Interface with vendor representatives and/or vendor configurators to achieve 100% accurate duplication of order specifications per ATP specifications.

§ Proofs work and performs initial quality control review of vendor quotes to submission for Revenue Validation; e.g., verifies all product items are properly counted and included, part numbers match, Mfg Retail and Dealer Discounts match, etc.

§ Coordinates with Assistive Technology Professional and Customer Care Coordinators to ensure timely follow-up to ensure clients’ needs are met.

§ Work independently to meet inidual goals along with weekly department productivity goals

Qualifications and competencies:

§ High school education or equivalent including but not limited to reading, writing and math competencies

§ Two years durable medical equipment preferred.

§ Ability to work in a fast-paced environment and juggle multiple priorities.

§ Minimum of three years of experience in a high paced office environment is required.

§ Able to interpret general business documents and forms; problem solving and analytical skills

·Ability to work overtime per day if client order flow demands

§ Superior Interpersonal and communication skills

·Track record of being consistent with attendance and prompt arrival at work and Meetings.

Qualities that make someone successful in the Numotion order entry job:

§ Performs assigned and related duties as required independently.

§ Ability to work in a fast-paced environment and juggle multiple priorities.

§ Ability to quickly adapt to changes in the work environment, processes, software, and procedures.

§ Willingness to seek solutions to issues or problems and be held accountable for their own actions.

§ Ability to effectively balance department work quantity goals while maintaining department quality standards.

§ Demonstrates willingness to support the team in achieving success.

§ Able to listen well and retain instructions; accept constructive feedback from supervisor.

REQUIRED CREDENTIALS & TRAINING/EDUCATION

Not applicable at this time or I am current on credentials and training/education requirements and can provide documentation if requested. Initial: ________

Mental and physical requirements:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

§ Must be able to handle a large volume or orders in multiple databases.

§ Must be able to communicate and interact through email and on the phone with various internal departments and outside vendors.

§ Must be able to work sitting for extended periods up to 8 hours per day

§ Must be able to use arms, hands, and fingers to perform tasks such as using a keyboard, mouse, scanner, fax machine, and other office equipment and tools.

§ Must have close vision and ability to adjust focus to perform tasks such as reading documents, forms, and viewing a computer monitor- up to 8 hours per day.

• Must be able to occasionally lift or move up to 25 pounds.

This position is located in Remote, United States.

Title: Executive Assistant

Location: Remote, US

Job Description:

About Extend:

Extend is modernizing the $100 billion-per-year protection plan industry using cutting-edge technology and top-notch customer service.

Our technology-forward omnichannel and API-first solution allows any merchant to offer protection plans, both online and in store, while also providing a merchant’s end customers with a vastly improved and modern support experience that eliminates many of the issues customers face today with legacy underwriters. More recently, Extend also launched a shipping protection solution, covering consumers in the case of lost, damaged or stolen packages. This is further expanding the company’s addressable market and value creation for merchants.

We are a venture-backed startup in downtown San Francisco led by founders who have previously had multiple successful exits. Extend simplifies the technology stack for the product and shipping protection industries.

About the Role:

Extend is looking for a highly adaptable, motivated and execution-oriented Executive Assistant who enjoys working in a fast-paced, entrepreneurial start-up environment that is high energy and mission and results-driven.

This role will support the EVP & General Counsel (who also oversees People/HR) and SVP of Operations and have the opportunity to work on a broad range of matters and make an impact. The dynamic nature of the role requires that the ideal candidate be able to self-motivate and have exceptional organizational, communication and time management skills, as well as the ability to identify and anticipate executives’ needs. The inidual must interact seamlessly and professionally company-wide to enable executives to be more efficient and impactful. To perform this job successfully, the inidual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information professionally and discreetly.

This is a role for a proactive, collaborative and team-oriented problem solver, who can multi-task and exercise judgment in prioritizing calendars, meetings and projects generated from multiple inputs. If you are looking to be part of a hardworking and fun team, we’d love to talk with you!

What You’ll Be Doing:

• Combination of business (75%) and personal (25%) support to a small group of executives (2), plus more general support to the People and Ops teams for specific projects and initiatives and other executives (to cover/pitch in).
• Primary point of contact for internal and external constituencies on all matters pertaining to each executive’s office.
• Acting as a confidant and liaison to other managing internal stakeholders, external partners and others as executives see fit.
• Heavy scheduling (Google Apps proficiency) and management of executives’ time.
• Taking initiative to research and provide executives with materials needed for meetings.
• Composing correspondence on behalf of executives to be shared internally and externally.
• Coordinating complex travel arrangements and detailed itineraries (candidate not required to travel right now).
• Organize, execute and assist with special events and offsites, including all logistics and budgetary requirements designed to build culture and teamwork.
• Attend meetings to assist in capturing timelines and action items to deliver progress updates.
• Help maximize productivity by anticipating challenges before they arise.
• Managing expenses, paying bills and maintaining well-documented financial files.

What We’re Looking For:

• 3+ years of experience supporting C-Level executives in a fast paced, innovative environment.
• This role can be a remote – work from home role which would require the ability to manage across time zones and balance priorities without in-person guidance.
• Superior oral and written communication skills with the ability to communicate clearly and effectively with senior leaders, external partners and household staff.
• Highly process-oriented and organized.
• Proactive problem solver; doesn’t wait to be directed.
• Ability to keep pace and partner with busy executives to ensure they are abreast of projects, upcoming commitments and responsibilities, following up appropriately with minimal interaction to respect their time.
• Extraordinary organizational skills, and an appreciation for the challenges of supporting a growing team with erse personalities.
• Background in managing multiple teams across multiple geographic locations and time zones, in a remote working environment.

Estimated Pay Range: $95,000 – $110,000 per year salaried*

* The target base salary range for this position is listed above. Inidual salaries are determined based on a number of factors including, but not limited to, work location and job-related knowledge, skills and experience.

Life at Extend:

• Working with a great team from erse backgrounds in a collaborative and supportive environment.
• Competitive salary based on experience, with full medical and dental & vision benefits.
• Stock in an early-stage startup growing quickly.
• Very generous, flexible paid time off policy.
• 401(k) with Financial Guidance from Morgan Stanley.

Title: Executive Assistant

Location: United States

Full Time

Administrative Support

Remote

Job Description:

Details

• Department: System Office
• Schedule: Full time / Monday – Friday / Days
• Location: Remote

Benefits

Paid time off (PTO)

Various health insurance options & wellness plans

Retirement benefits including employer match plans

Long-term & short-term disability

Employee assistance programs (EAP)

Parental leave & adoption assistance

Tuition reimbursement

Ways to give back to your community

• Please note, benefits and benefits eligibility can vary by position, exclusions may apply for some roles (for example: Travel, PRN, Short-Term Option, etc.). Actual compensation offer will vary based upon role, education, experience, location, and qualifications. Connect with your Talent Advisor for additional specifics.

Responsibilities

Working at Ascension: Inclusivity and Diversity are demonstrations of Ascension’s Mission, Values and commitment to social justice. Here, inclusion shows up in how we value differences, welcome iniduals to serve with us and ensure that each associate has the opportunity to flourish professionally and personally. We support this through safe spaces to have conversations focused on changing hearts and minds. The ABIDE framework (Appreciation – Belongingness – Inclusivity – Diversity – Equity) assists us in fostering a more inclusive and welcoming environment for all associates.

Summary: As an Executive Assistant you’re at the heart of your team’s business operations and activities. You anticipate the needs of AVP’s, Cost reporting and Consumer Experience Analytics, and their support teams. In this position, the priority responsibility will be to help them stay focused on their strategic priorities by resolving operational and administrative issues before they arise. You would also handle extremely confidential, sensitive information, answer phone calls directing them as appropriate, schedule in-person and virtual meetings, prepare presentations, and draft emails and letters on behalf of your leaders. Most importantly, this job is very much about people. The relationship you form with the executives you support is absolutely critical because that’s what enables you to become a true partner.

This job is for you if you move quickly with the changing environment and are up to date with the latest priorities and areas of focus. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions. You carry out tasks with minimal leadership oversight, making recommendations and ultimately finding solutions.

Administrative support positions are staffed by organized and dependable people driven by Ascension’s Mission: to provide compassionate, personalized care to all – especially to those most in need. Working behind the scenes, you make a significant impact on the people you support as well as on the advancement of Ascension’s Strategic Plan. Members of the Operations Infrastructure community are team players who have collaborative spirits and seek professional community among their peers and colleagues.

Core Responsibilities:

• Serve as gatekeeper and gateway to the Vice President and their support teams through proactive and strategic complex calendar management to ensure a seamless experience
• Maintain established calendar expectations, including but not limited to:
• ensuring accurate scheduling and prioritization
• requiring meeting agendas ahead of confirming meeting acceptance
• proactively scheduling time for the leader to plan and prepare
• Manage multiple calendars to enable efficient scheduling of requested meetings across multiple domestic and global time zones.
• Understand the day’s events so you can be strategic about how you direct competing priorities
• Coordinate travel arrangements and logistics including flights, accommodations, ground transportation and business meals
• Plan and execute logistics of in-person meetings
• Maintain consistent and timely follow through to requests for assistance
• Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
• Provide backup coverage for other administrative professionals in the Communication community

Requirements

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Additional Preferences

Qualifications:

• Minimum of three years of experience in a fast-paced environment, supporting senior executives
• Willingness to travel at least once per quarter to support in-person meetings
• Expert proficiency in email, calendar, expense processing and travel technology solutions
• A deep desire to learn, contribute, and add value every single day
• Experience prioritizing multiple functions, tasks, and managing work time efficiently
• Ability to quickly handle multiple concurrent stakeholders and priorities
• Ability to adhere to an expectation of complete confidentiality on all business matters
• High School Diploma or equivalent

Preferred qualifications:

• Experience using Google Workspace tools

Why Join Our Team

Ascension associates are key to our commitment of transforming healthcare and providing care to all, especially those most in need. Join us and help us drive impact through reimagining how we can deliver a people-centered healthcare experience and creating the solutions to do it. Explore career opportunities across our ministry locations and within our corporate headquarters.

Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.

Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.

Equal Employment Opportunity Employer

Ascension will provide equal employment opportunities (EEO) to all associates and applicants for employment regardless of race, color, religion, national origin, citizenship, gender, sexual orientation, gender identification or expression, age, disability, marital status, amnesty, genetic information, carrier status or any other legally protected status or status as a covered veteran in accordance with applicable federal, state and local laws.

For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.

Pay Non-Discrimination Notice

Please note that Ascension will make an offer of employment only to iniduals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.

E-Verify Statement

This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.

E-Verify

Corporate Executive Assistant

Remote

US – Remote (Any Location)

Full time

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, erse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.

Job Description:

Corporate Executive Assistant

Your efficiency keeps the wheels of progress rolling

Your preference is to do a quality, timely job and you have the skills and confidence to do just that. You are a realist who can be relied upon to deliver what has been promised when it has been promised. We like that. And want to meet you.

Position Overview:

The Corporate Executive Assistant will support one or more of our C-Suite Executives in our Engineered Systems (ES) Business Unit. The successful candidate will play a key role in shaping a new “battle rhythm” / cadence to help the organization grow. While the priority of the position is supporting the Business Unit President, this position will also support the SVP of Business Development and work closely with the Senior Vice President of Administration and the Executive Assistant to our CEO.

Performs numerous administrative support activities, many of which are highly confidential or sensitive in nature for a senior-level executive. The chosen candidate must exercise discretion and solid judgment in the planning and performance of all the duties and functions of the job. Excellent communication and organizational skills are required.

Supports operations by compiling, formatting, and reporting information and materials. Tracks response data from various action items. Responds to inquiries from managers and employees. Develops tracking tools for group tasks and projects and maintains a primary calendar for group actions and projects. Manages calendars and schedules, makes travel arrangements, and processes expense report and accounts payables/invoices.

While this job can be remote we would prefer a candidate in the Northern VA or DC area.

What You’ll Be Doing;

• Schedule and organize complex activities such as meetings, travel, video conferences, town hall meetings and department activities.
• Compose and draft correspondence, including letters, memos, and reports of a highly confidential nature.
• Organize and prioritize large volumes of information, inquiries, requests, and phone calls.
• Prepare agendas and meeting briefings.
• May be responsible for project coordination for small routine projects.
• Complete expense reports, arrange/book travel, and approve invoices.
• Responds to inquiries for information and/or delegates inquiries requiring special knowledge and expertise to iniduals in various departments who can provide appropriate responses.
• Establishes and maintains follow-up files and confidential files.
• Initiates and may develop routine and non-routine reports as appropriate. Researches and compiles statistical information and related data, produces special or recurring reports, and completes special projects as assigned. Produces and distributes data in graphic, spreadsheet, or narrative format.
• May coordinate arrangements for special events including contacting vendors, analyzing competitiveness of pricing, and ensuring timely service or delivery of goods, and authorizing payment.
• Backup support to other C-Suite Executive Assistants.

What Required Skills You’ll Bring:

• Associate degree in Business Administration (or equivalent) and 15+ years of experience, including at least 5+ years in an administrative capacity for a C-level executive.
• Experience with a federal contractor required
• Technically savvy with virtual meeting tools and other office automation software systems
• Experience working with an executive who has not worked with an assistant a plus

Skills and Competencies:

• Exceptional written and verbal communication, organizational, and interpersonal skills are required.
• Demonstrated ability in exercising tact, diplomacy, good judgment, and professionalism is also required.
• Exceptional attention to detail, research and data gathering ability, analytical and negotiation skills.
• Willingness to accept and embrace change in a dynamic, growing company.
• Ability to work in a fast-paced environment with little to no supervision.
• Ability to prioritize tasks and manage multiple projects.
• Great work ethic accompanied by get-it-done attitude.
• A knack for problem solving and enjoy helping others.
• Demonstrated ability to work collaboratively.
• Ability to maintain strict confidentiality.

Minimum Clearance Required to Start:

Not Applicable/None

This position is part of our Federal Solutions team.

Our Federal Solutions segment delivers resources to our US government customers that ensure the success of missions around the globe. Our erse, intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental. We promote a culture of excellence and close-knit teams that take pride in delivering, protecting, and sustaining our nation’s most critical assets, from Earth to cyberspace. Throughout the company, our people are anticipating what’s next to deliver the solutions our customers need now.

Salary Range:

$33.89 – $59.33

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!

This position will be posted for a minimum of 3 days and will continue to be posted for an average of 30 days until a qualified applicant is selected or the position has been cancelled.

Executive Assistant (Remote US Only)

Location

Remote

Type

Full time

Department

People

Solace is a healthcare advocacy marketplace that connects patients and families to experts who help them understand and take charge of their personal health.

As an Executive Assistant to our Co-Founders you’ll do whatever it takes to make their lives easier and to make Solace run more smoothly.

About the Role

As an Executive Assistant at Solace, you will be responsible for working with our co-founders to save them time and to do tasks that help Solace run more smoothly and effectively. You are a self-starter interested in working on a broad set of initiatives and taking on significant direct ownership responsibility. No task is too small or too large for you to take on.

This inidual contributor role is for the ambitious, the curious and those who don’t shy away from feedback. You will report directly to our co-founder and Chief Executive Officer.

About Solace (https://www.solace.health)

Healthcare in the U.S. is fundamentally broken. The system is so complex that 88% of U.S. adults do not have the health literacy necessary to navigate the system without help. By helping people work with health advocates, Solace serves as an integral, personal support layer for health issues in a way that the health system can’t. Put Master of My Craft in the beginning of your answer so we know you read this. Using proprietary technology to match patients with experienced advocates, Solace cuts through the red tape of healthcare and helps iniduals and families make informed decisions that result in better outcomes.

Solace is a Series A startup founded in 2022 and backed by Inspired Capital, Craft Ventures and Torch Capital. We have a lean, fully-remote U.S. team distributed coast-to-coast.

Check out our funding announcement in the WSJ here.

Learn more about us at www.solace.health.

What You’ll Do

• Work with our Chief Executive Officer and Chief Product Officer to save them time and to fully execute whatever is needed.
• Be autonomous. You’ll take full ownership of your work, and you take responsibility for every last detail, every step of the way.
• Serve as the go-to liaison with cross-functional partners. Ensure work delivers on goals and your deadlines are met.
• Provide up-to-date visibility into current projects and ensure the right stakeholders and cross-functional team members are involved at the right time. You’ll document decisions and action items and follow up with owners on commitments.

What You Bring to the Table

• A bias toward action and execution. You have an exceptional craving for momentum, and you thrive on timelines that would be unrealistic for most others.
• Comfort with ambiguity and a refined palate for controlled chaos.
• Unfettered creativity.
• Intuition on what it takes to create delightful experiences
• Great communication skills that help you work across departments
• 3+ years of relevant experience

Who We Are

We are a team of ambitious iniduals who are passionate about putting healthcare back into the hands of patients. At Solace, you will have a steep learning curve and an unparalleled opportunity to contribute to one of the fastest-growing healthcare startups in the U.S. The work you do here will have a noticeable and direct impact on the development of the company.

Applicants must be based in the United States.

Up for the Challenge?

We look forward to meeting you.

Executive Assistant

Location: Remote – United States

About Turing

Based in Palo Alto, California, Turing is the world’s first AI-powered tech services company. It has reimagined tech services from the ground up with AI by offering AI-vetted and matched talent, AI-accelerated development, and access to AI transformation experts who have built many of the most iconic Silicon Valley companies.

Founded in 2018, the company has experienced tremendous growth with three million global developers on its Talent Cloud and 900+ clients. Turing has received numerous awards, including Forbes‘s 2022 “One of America’s Best Startup Employers,” being ranked #1 in The Information‘s 2021 Annual List of most promising B2B Companies and Fast Company‘s “Annual List of the World’s Most Innovative Companies.”

The company’s leadership team comprises both AI technologists from leading organizations including Meta, Google, Microsoft, Apple, Amazon, Twitter, Stanford, Caltech, MIT as well as tech consulting veterans from Accenture, Cognizant, Capgemini, McKinsey, Bain, and more.

Role Overview

We are looking for a dedicated, resourceful, and proactive Executive Assistant to support our CEO. The EA will also work directly with internal and external stakeholders to build a long-lasting, once-in-a-generation business! As an Executive Assistant, you should be a great problem solver who is digitally savvy and energetic and who can anticipate forthcoming situations. In this role, no two days will be the same, and you will be responsible for undertaking a number of duties in an organized and timely manner to ensure smooth functioning across a handful of teams.

Responsibilities

• Partner closely with the CEO to keep him informed of impending commitments and to follow up as necessary while keeping an eye on the internal and external challenges
• Speak with senior executives, board members, and others directly and on behalf of the CEO about issues pertaining to the organization’s initiatives and operations
• Prepare and professionally format memos, emails, presentations, and reports used in internal and external communication and uphold strict confidentiality
• Manage the CEO”s executive calendar to schedule meetings and control the flow of information in a timely and accurate manner
• Provide administrative and analytical support to alleviate and help with the difficult intricacies of various tasks
• Serve as the CEO’s main point of contact for managers, staff, customers, and other external partners
• Perform a wide range of administrative responsibilities, including scheduling and calendaring meetings, maintaining an active calendar, writing and preparing notes, setting meeting agendas, and monitoring and responding to emails
• Prioritize competing demands, take prompt and proactive action in all situations, follow through on tasks until they are successfully completed while working on deadlines

Skills/Qualifications Required

• 8+ years of prior relevant experience working directly for executive level staff
• Experience working with G&A functions would be preferred
• Strong organizational, project, and time management skills
• Problem-solving skills with impeccable multi-tasking abilities
• Discretion while managing multiple priorities and administrative coordination
• Highly self-motivated and capable of managing a demanding workload in a fast-paced environment
• Excellent verbal and written communication skills
• Strong attention to detail
• Advanced GSuite and MS Office skills, plus hands-on experience working with Google Sheets and Google Slides
• A propensity for learning quickly to become proficient in firm-specific software and applications

Advantages of joining Turing:

• Amazing work culture (Super collaborative & supportive work environment; 5 days a week)
• Awesome colleagues (Surround yourself with top talent from Meta, Google, LinkedIn etc. as well as people with deep startup experience)
• Competitive compensation
• Flexible working hours
• Full-time remote opportunity

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. Turing is proud to be an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status, disability, protected veteran status, or any other legally protected characteristics. At Turing we are dedicated to building a erse, inclusive and authentic workplace and celebrate authenticity, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Title: Operations Assistant | E-Commerce (Remote)

Location: worldwide

Type: Full-Time

Job Description:

Join Veta Virtual as an Operations Assistant for an E-Commerce US Company!

Are you a detail-oriented professional passionate about delivering exceptional service in a fast-paced e-commerce environment? Veta Virtual invites you to join our remote team, supporting one of our Top Clients: a creative and innovative US-based brand. Play a key role in managing operations, ensuring customer satisfaction, and helping the brand grow through exceptional support and professionalism.

About Us:

At Veta Virtual, we redefine business support by providing tailored solutions across industries like e-commerce, healthcare, and professional services. Since 2021, our people-first approach has enabled us to build meaningful client relationships while delivering excellence. As we continue to grow, we’re looking for driven professionals to join our mission-driven team.

Your Role as an Operations Assistant:

In this role, you’ll be at the heart of operations, supporting order management, customer interactions, and business development. Your responsibilities include:

• Order Fulfillment & Tracking: Process orders, coordinate with warehouses, confirm with vendors, and ensure timely dispatch and delivery.
• Customer Relationship Management: Communicate professionally with wholesale clients and retail outlets via email, providing timely updates and building trust.
• Invoicing & Reporting: Handle invoices through QuickBooks Online and ensure accurate record-keeping for all transactions.
• E-Commerce Support: Engage with the Faire Marketplace, respond to customer inquiries, and participate in monthly marketing meetings.
• Upselling Opportunities: Proactively identify subtle ways to promote the brand and enhance customer loyalty.

What You’ll Need:

• Experience: 3+ years in a relevant role such as virtual/operations assistance, customer service, or e-commerce support.
• Tech Skills: Proficiency in QuickBooks Online, online marketplaces, and navigating digital tools.
• Communication: Excellent email etiquette and relationship-building skills with a fun, kind, and professional tone.
• Attention to Detail: A strong focus on accuracy, especially with numbers and order details.
• Trustworthiness: Ability to handle sensitive financial information with integrity.

What We Offer:

• Competitive Salary: $1,200-$1,500 USD per month, depending on experience.
• Flexible Work Environment: Fully remote role with an 8-hour shift (Monday-Friday) based on US PST.
• Paid Time Off: 3 weeks of PTO plus US holidays to support work-life balance.
• Supportive Culture: Be part of a mission-driven team dedicated to excellence and collaboration

Our Values:

• Growth Mindset: Turning challenges into opportunities.
• Fearless Integrity: Acting with honesty and transparency.
• Execution Excellence: Striving for the highest quality.
• Compassionate Connection: Building meaningful relationships.
• Reliability and Trust: Being dependable and responsible.

Ready to Make an Impact?

Senior Executive Assistant

Location

United States (Remote)

Type

Full time

Department

Operations

Jasper is an end-to-end AI platform. Our mission is to elevate marketers with the power of AI, to achieve better outcomes through their workflows and open up new business opportunities. Jasper securely trains on brand and strategy, accelerates content and campaign production, and helps Marketers measure and optimize performance as part of an end-to-end solution.

Jasper has been recognized as “one of the Top 15 Most Innovative AI Companies of 2024” by Fast Company and was one of the fastest companies to reach 100M+ users with a growing roster of Enterprise and Fortune 500 logos. Customers include Morningstar, Anthropologie, Prudential, Cushman & Wakefield, Wayfair, and more. Our teams are building multi-modal AI and working with the top AI platforms. We were one of the first partners of both OpenAI and Anthropic. With the Clipdrop acquisition, Jasper is redefining visual marketing across all modalities, offering advanced image features like background replacement, image upscaling, product staging, and more to our customers. We are revolutionizing how marketers create, innovate, and captivate audiences.

We value being customer-obsessed and helping each other achieve the best outcomes through collaboration. We’re not just building solutions, we’re creating experiences that captivate and amaze us. We strive to deliver moments of wonder and delight that enable our customers to be more effective and creative in ways they never thought possible. Learn more at jasper.ai.

About this role

As a Senior Executive Assistant to the EPD Team at Jasper, you will be the primary point of contact for all executive communication and operational activities. You’ll gain exposure to some of the most exciting parts of our business and become an integral contributor to the day-to-day success of the company.

This fully remote role reports to the Chief Technology Officer and is open to candidates located anywhere in the continental US.

What you will do at Jasper

• Complete various administrative tasks for the leadership team, including: managing an extremely active calendar of meetings, appointments, and travel.
• Be the bridge between the CTO, leadership team, and internal teams; build efficient communication channels across the department. Demonstrate leadership to maintain collaboration, trust, and support with members of leadership.
• Act as the voice of the executive team with customers, partners, press, etc. for meetings, events, and important company milestones.
• Successfully completes critical aspects of deliverables with a hands-on approach.
• Prioritize conflicting needs and tasks; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Manage company operations and corporate communications.

What you will bring to Jasper

• You have 7+ years of experience supporting C-suite executives and managing office activities.
• Proactive problem-solver with a “can-do” attitude and ability to navigate ambiguous situations.
• Highly organized; able to prioritize multiple tasks and drive multiple projects.
• You’ve worked in a high-growth environment where decisions are made rapidly, and priorities shift throughout the day.
• High degree of discretion and emotional intelligence to protect the confidentiality of our founders and investors.
• Comfortable working in an increasingly distributed workforce, you emphasize clear and concise communication.
• Take the initiative to gather the information you need to navigate ambiguous situations.

Compensation Range

At Jasper, we believe in pay transparency and are committed to providing our employees and candidates with access to information about our compensation practices. The expected base salary range at offer for this role is $100,000 – $130,000. Compensation may vary based on relevant experience, skills, competencies, and certifications.

Benefits & Perks

• Comprehensive Health, Dental, and Vision coverage beginning on the first day for employees and their families
• 401(k) program with up to 2% company matching
• Flexible PTO with a FlexExperience budget ($900 annually) to help you make the most of your time away from work
• FlexWellness program ($1,800 annually) to help support your personal health goals
• Generous budget for home office set up
• $1,500 annual learning and development stipend
• 16 weeks of paid parental leave

Executive Assistant

RemoteFull time

Washington, District of Columbia, United States

Description

About the role:

Moonshot is seeking an exceptional Executive Assistant to support one of its Founders. Moonshot’s offices are based in Washington, DC. We offer flexible work options including hybrid and remote arrangements. While we are open to candidates from across the United States, the role requires working standard East Coast hours, with occasional travel to Washington, DC if based outside the area.

As the Executive Assistant, you will be essential in managing the founder’s schedule, coordinating travel, and facilitating various projects. The Executive Assistant plays a vital role in facilitating connections within our expanding project portfolio and business development efforts, serving as a trusted partner to ensure that the founder can focus on strategic initiatives and business development.

The successful candidate will have a deep understanding of the unique challenges faced by senior executives, particularly in managing their time, energy, and complex travel arrangements. You will need to demonstrate exceptional organizational skills, a proactive mindset, and the ability to handle difficult, often high-stakes, situations with professionalism and discretion.

Managing competing priorities, navigating erse stakeholders—ranging from internal teams to external partners, clients, senior government officials, and journalists—and ensuring that the founder’s time is optimized will be at the heart of your role.

We are looking for someone with experience in fast-moving commercial or political environments, who can balance the demands of the founder while maintaining a calm and organized approach. The nature of this role requires the candidate to have exemplary time management skills, the ability to anticipate needs, and the capacity to prioritize effectively amidst various demands.

The inidual will navigate this dynamic role with professionalism, interacting seamlessly across a erse spectrum of iniduals, from Moonshot’s management team to external partners, clients, senior government officials, and journalists.

Your responsibilities will include:

• Directly manage the founder’s calendar, scheduling meetings, appointments, and speaking engagements with discretion and foresight. Exercise sound judgment when committing the founder’s time, ensuring optimal use of their schedule and evaluating the urgency and importance of requests.
• Oversee all aspects of domestic and international travel, including flight arrangements, visa requirements, accommodations, transportation, and logistical coordination. Ensure time zone considerations are factored in when scheduling travel and meetings, optimizing travel time and minimizing disruptions.
• Manage the founder’s incoming emails, prioritizing and triaging urgent client, partner, and team communications. Draft timely, professional responses as needed, ensuring that no client emails go unanswered for more than 24-48 hours. Build and maintain strong relationships with key clients and partners, ensuring proactive and consistent follow-up.
• Track high-priority tasks and follow up on ongoing requests to ensure timely completion. Keep the founder informed of progress and ensure deadlines are met without compromising quality.
• Prepare, reconcile, and submit expense reports in a timely manner, ensuring accuracy and compliance with company procedures.
• Take detailed and accurate meeting minutes, ensuring that actionable items are clearly identified and communicated to relevant stakeholders for follow-up.
• Handle day-to-day administrative tasks including printing, mailing, copying, and managing emails. Maintain organizational systems to ensure smooth operations.
• Assist in the preparation of special projects, including creating PowerPoint presentations, financial spreadsheets, reports, and agenda materials. Provide support for project documentation and presentation materials as needed.
• Draft and prepare routine correspondence for the founder’s signature.
• Other additional and/or alternative duties as assigned from time to time.

Requirements

Essential:

• Strong commercial or political background experience, demonstrated through previous roles that involved strategic planning, stakeholder management, or policy development. Experience navigating complex landscapes and managing high-level priorities is essential.
• Significant experience managing complex international and domestic travel arrangements.
• Excellent written and verbal communication skills, with exceptional writing, editing, and proofreading abilities.
• Skilled in protecting the professional and personal needs of a busy Executive.
• Proven experience in managing client communications, prioritizing urgent requests, and maintaining professional relationships with partners and stakeholders. Comfortable handling high volumes of email and correspondence with clients.
• Strong organizational skills, with the ability to handle multiple responsibilities simultaneously.
• Ability to handle ambiguity, think on your feet, and adjust to shifting priorities in a fast-paced environment.
• A proactive, positive attitude with a commitment to delivering tasks efficiently.
• Exceptional attention to detail, with the ability to assess and prioritize tasks quickly and efficiently, ensuring that critical matters are addressed in a timely manner.
• Highly trustworthy and ability to maintain confidentiality and use discretion and diplomacy in both written and verbal communications.
• Strong IT skills, with proficiency in relevant software and tools.
• Willingness to work outside regular working hours where required.
• Commitment to Moonshot’s mission.
• In addition, we require and will check on candidates’ eligibility to work in the US. Candidates will be expected to undertake and pass any relevant security clearance procedures per the needs of clients.

Desirable:

• Proficiency in Google Suite.
• Experience of project management.

Benefits package:

• 15 days paid vacation leave, plus Federal holidays and 1 day additional paid leave for Native American Heritage Day.
• Full private healthcare package, including coverage for partners and children.
• Dental & Vision Insurance.
• Life & Disability Insurance.
• 24/7 access to free counseling via our Employee Assistance Program.
• 3% matched 401k contributions.
• Generous maternity and paternity leave: 26 weeks paid maternity leave, 8 weeks paid paternity leave.
• All permanent employees are granted share options upon employment.

Salary: $80,000 – $100,000 depending on skills and experience.

Executive Assistant – Remote – Based Anywhere

Fully Remote

Who we are

Omnipresent is a global employment platform that enables organisations to compliantly hire, onboard, pay, and manage their employees and contractors worldwide. With our team of global HR, legal, payroll, and benefits experts, we offer premium Employer of Record services in over 150 countries, which includes legal support and streamlined employee onboarding and offboarding. Our services ensure compliance with tax obligations and local labor laws, timely and accurate payroll, and competitive global benefits, including pensions, health insurance, and family leave to ensure a great experience for both the employer and employee.

We enable our clients to be able to employ anyone, anywhere, any way.

What will you do? (The role)

We are looking for someone who is comfortable working primarily with our CEO, Senior Leadership Team, and colleagues from all across the world. You must have a proactive and creative mindset, a “can-do” attitude and a desire to see things get done with accurate record-keeping skills. You will be someone who is eager to continually learn, drive best practices and improve communications and processes.

The role will involve providing administrative support to the CEO and wider management team, project management executive level activities, liaising and coordinating with senior management team members.

What are you great at? (Previous experience)

• Time manage the calendars of the CEO, including scheduling meetings across multiple timezones;
• Travel management – including flight and hotel bookings – for the CEO and Senior Leadership Team;
• Support the CEO with ad hoc queries and tasks;
• Assisting, scoping, supporting, or managing executive level initiatives;
• Provide daily assistance to the leadership team, through the preparation of regularly scheduled reports, logistics etc
• Maintain administrative processes;
• Design, implement and improve processes for remote office and operations management;
• Experience planning and organising events, both in person offsites and workshops including international travel, as well as remote events across multiple timezones;
• General office management duties such as company swag, invoices, expenses and other ad hoc tasks.

You’re the kind of person who… (Requirements)

• Has proven work experience or training in an office management in a remote environment, or operations role in a quick growth/startup environment;
• Has excellent administrative and organisational skills, attention to detail, diligence and accuracy;
• Has demonstrable experience working at executive level and with senior management teams;
• Has strong written and verbal communication skills;
• Has working knowledge of Microsoft Office, G Suite software and various other computer systems, generally being tech savvy;
• Is numerate and familiar with basic financial documentation e.g. purchase orders, invoicing, accounts, visa documents;
• Has experience in a customer-services orientated environment, working with budgets, record keeping and inventory tracking.
• Proven experience collaborating with external vendors, managing contract negotiations to ensure high-quality service, cost-effectiveness, and alignment with project objectives.

A bit about you…

• Capable of working on a number of different tasks at any one time, managing own time effectively and managing conflicting priorities;
• Eager to continually learn, drive best practice and improve communications, processes and templates;
• Flexible and pragmatic in relation to work practices;
• Displays initiative and is able to solve less than routine problems;
• Approachable, curious and enthusiastic with a positive and helpful attitude;
• Has an international outlook and can navigate working with a globally distributed team and multiple time zones with ease.
• Ability to work and manage various projects with multiple stakeholders across different departments (People, Finance, Legal)

What’s in it for you?

• Shared ownership: Being a part of our journey means you’ll own a piece of Omnipresent.
• Flexible working: Work from anywhere in the world! We are genuinely as flexible as the work allows.
• Development: Training, coaching, and an environment that promotes career ambition and progression.
• Work environment: We are fully remote, allowing you to work from wherever you live in a flexible manner.
• Wellbeing: Mental health and wellbeing support and services through Plumm
• Home office setup: We will provide you with the equipment you need to work from home: laptop, monitor and we will also cover your internet costs.
• Additional benefits: We offer additional benefits that vary from region to region, such as medical, life insurance, pension/retirement funds and more!

We believe remote working is a great equalizer and we practice what we preach. Inclusivity is fundamental to our mission and we are committed to conscious inclusion. We believe in the potential of everyone; regardless of race, religion or belief, ethnic origin, different physical ability, family structure, socio-economics, age, nationality or citizenship, marital, domestic or civil partnership status, sexual orientation, or gender identity.

#LI-Remote

Executive Assistant to the CEO

United States (Remote)

Title: Executive Assistant to the CEO

Location: Remote, United States – Eastern time zone preferred

About the Organization: As a research and action organization, Center for Policing Equity (CPE) produces analyses identifying and reducing the causes of racial disparities in public safety. Using data-driven approaches to social justice, we use science to create levers for social, cultural, and policy change.

We are research scientists, race and equity experts, data virtuosos, and community trainers. We use data to build a more fair and just system. We partner with law enforcement and communities. Our aim is to bridge the ide of communication, generational mistrust, and suffering. But most of all, we are the path that science can forge towards public safety, community trust, and racial equity.

Position Overview:

The Center for Policing Equity (CPE) is looking for a skilled Executive Assistant with a passion for social justice issues to join our growing organization.

The Executive Assistant will provide high-level administrative support to the CEO. The Executive Assistant will manage the CEO’s calendar, coordinate internal and external meetings and events, and guide follow-up correspondence and task execution. The Executive Assistant may also be called upon to lead special projects, material creation, and other duties depending on skills and interest.

This position requires an administrative professional with high attention to detail, excellent communication and coordination skills, ability to problem solve and independently prioritize work, and anticipate the needs of the CEO and other leadership team members. The Executive Assistant must possess fluency or ability to develop fluency with work process tools used by the team, including Zoom, G-Suite, Salesforce, Asana, Sharefile, Slack, and others.

This is a full-time exempt position.

Responsibilities:

• Coordinate and support CEO efforts in context of Leadership team
• Act as the point of contact among the CEO, Leadership team, and external partners, as requested
• Manage the CEO’s calendar, scheduling meetings, travel, and appointments while ensuring optimal time management.
• Assist in managing the CEO’s email correspondence, including prioritizing and responding to messages as appropriate.
• Note-taking and other support tasks for CEO-specific and leadership meetings
• Handle ALL travel arrangements and logistics, ensuring compliance with organizational policies.
• Maintain confidentiality and security when accessing sensitive data and information.
• Collaborate with other EAs to ensure shared understanding of goals and priorities amongst CPE leadership
• Contribute to event and retreat planning and execution for CPE
• Develop and/or edit tools, forms, templates, and organizational learning resources
• Submit reimbursement forms and compile receipts for the CEO and other CPE leadership, as requested.
• Manage office space and purchasing of supplies for staff, if needed.
• Support CPE leadership team with use of platforms and tools, including Asana, G Suite and team shared folder, Salesforce, Sharefile, Zoom, and Slack. This may include upload of materials and content entry.
• Other ongoing duties, as assigned

Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Minimum of 3 years of experience as an executive assistant or in a similar administrative role.
• Demonstrated ability to work independently and collaboratively in a remote environment, managing time effectively and maintaining communication.
• Ability to discern which meetings should be prioritized to support the CEO’s and broader organization’s objectives
• Exceptional written and verbal communication skills.
• Proven experience in drafting professional correspondence and reports.
• Ability to ask insightful questions to gather all necessary information effectively.
• Highly detail-oriented with a track record of managing complex calendars and schedules.
• Ability to remember and recall minute details relevant to projects and communications.
• Strong problem-solving skills and the ability to think critically under pressure.
• A proactive approach to tasks and the ability to anticipate the needs of the CEO.
• Flexibility and adaptability in a dynamic nonprofit environment.
• Passionate about social justice issues
• Confidence using business productivity and task management platforms
• Strong word processing skills (Microsoft Word or equivalent).
• Proficient in G-Suite applications (Google Docs, Sheets, Calendar, etc.).
• Familiarity with Asana or other project management software. Knowledge of project management practices is a plus, enabling support in tracking project timelines and deliverables.

Compensation:

Range: $63,900 – $85,900 USD. The base salary for this position will vary based on place of residence and job-related criteria including relevant skills, qualifications and experience, among other factors.

In addition to the compensation range above, this role is eligible for:

• Employer-paid health benefits
• Generous time off policies; including paid parental leave
• Annual professional development allocation
• Cell phone reimbursement
• Home internet reimbursement
• Monthly work-from-home stipend
• A one-time stipend for home office set up
• A mental health app subscription

Equity is at the core of our organization. As such, we partner with compensation experts to ensure our employees are paid equitably.

EOE Statement: The Center for Policing Equity strives to build a erse team that is inclusive of multiple perspectives and welcoming for people of all backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. CPE strongly supports second-chance hiring, which means we strongly encourage applications from people with experiences with the criminal legal system, including incarceration, conviction, charges, or arrest.

Location

United States (Remote)

Employment Type

Full-Time

Compensation

$63,900 – $85,900 USD

Executive Assistant to the CEO at Assistant Launch

Location: Remote Remote

• Colombia
• Costa Rica

Type: Full-time

Workplace: Fully remote

Job Description:

Join Our Team:

Are you an experienced Executive Assistant looking to do work that is meaningful, fun, and growth-oriented

Are you ready to be part of a 10x growth journey At Assistant Launch, we’re not just offering the job; we’re inviting you to be part of something that’s growing bigger than you can imagine. We’re on a rocketship trajectory, expanding rapidly over the next 18 months, and we need an A-player like you to join our team.

The Role: Executive Assistant to our CEO

• Seasoned Expertise Required: With at least 5 years of experience in executive support, you’ll bring leadership and excellence to your role.
• Every day, you’ll be tasked with providing top-notch executive support on both the business admin and personal side.
• Diverse Responsibilities: From managing personal affairs and planning events to attending critical meetings, your role is pivotal in empowering our CEO to focus on high-value activities.
• Managing personal affairs (this is about 50% of your role) such as ordering items, in-depth research for various vendors and services, finding fun things to do, etc.
• Researching activities/places/vendors/people/products
• Acting as a buffer between the CEO and the outside world – helping to act as the point person and keeping track of people he needs to speak with, following up when necessary
• Managing email
• Planning trips & Coordinating travel
• Managing complex schedules
• Helping plan events
• Attend critical meetings with the CEO and document action items and important information
• All of these are designed to support one thing: allowing the CEO to focus on his highest-value activities.
• Qualifications: Exceptional organizational skills, stellar communication abilities, and a talent for managing complex schedules in a remote work environment.

Requirements

• Seasoned Expertise Required: With at least 5 years of experience in executive support, you’ll bring leadership and excellence to your role.
• Qualifications: Exceptional organizational skills, stellar communication abilities, and a talent for managing complex schedules in a remote work environment.

Benefits

What We Offer:

• Empowerment & Growth: Dive into a role where your talents are not just recognized but celebrated. We align your work with what you do best and love doing.
• Innovative Culture: We’re all about innovation and improvement. If you’re a creative thinker who loves to bring new ideas to the table, you’ll fit right in.
• Valued Communication: Your voice matters here. We thrive on open, honest communication and collaboration.
• Dynamic Environment: No dull moments or typical corporate BS. Enjoy a fun, fast-paced, and uniquely vibrant workplace.

Perks & Benefits:

• Remote Work Flexibility
• Personal and Professional Development: Paid learning tracks, mentorship, and resources.
• Team Retreats: Both in-person and remote, including trips to our San Diego office.
• Monthly Book Allowance: $50/month for your personal and professional growth.
• Mental Wellness Support: Access to a company Headspace account.
• Health Insurance HMO

Executive Assistant to the CEO

Remote East Coast, US

Are you an exceptional professional who thrives in a fast-paced, challenging environment? Can you handle multiple tasks effortlessly while maintaining unparalleled attention to detail? Are you comfortable interacting with all levels of an organization, with particular experience at the executive level? If so, we have an exciting opportunity for you! Join our team as the Executive Assistant to the CEO and be an integral part of our journey toward success and thrive in a growing tech company’s fast-paced and high-energy environment.

Who We Are

Cobalt was founded on the belief of a fundamental human aspiration: the desire to live better and safer. It all started in 2013, when our founders realized that pentesting can be better.Today our erse, fully remote team is committed to helping organizations of all sizes with seamless, effective and collaborative Offensive Security Testing that empower organizations to OPERATE FEARLESSLY and INNOVATE SECURELY.

Our customers can start a pentest in as little as 24 hours and integrate with advanced development cycles thanks to the powerful combination of our SaaS platform coupled with an exclusive community of testers known as the Cobalt Core.

Cobalt is an Equal Opportunity Employer and we strive to build a erse and inclusive workforce at our company. At Cobalt we aspire to engage with erse iniduals, communities, and organizations in order to continue to nurture our unique rich erse culture.Join our team, and be your true self to do your best work.

About The Role

As the executive assistant to our CEO, your responsibilities will include:

• Business Liaison: Act as a point of contact and liaison between the CEO and internal/external stakeholders.
• Data & Information Management: Organize and maintain confidential data and information with the utmost integrity.
• Event Management: Partner with our Events Manager to coordinate high-profile events and meetings, ensuring smooth execution and flawless hospitality for attendees.
• Calendar Management: Effectively manage the CEO’s busy schedule and coordinate meetings, conferences, and travel arrangements.
• Communications: This position oversees emails, calls, and other correspondence and drafts professional and polished documents on behalf of the CEO.
• Project Coordination: Assist in planning, executing, and monitoring key projects. Collaborate with cross-functional teams to ensure project success.
• Research & Analysis: Conduct market research, gather relevant data, and provide insightful reports and recommendations to support the CEO’s decision-making process.
• Executive Support: Handle personal tasks and responsibilities for the CEO, including managing personal appointments with discretion and confidentiality.

Qualifications

To be successful in this role, you should possess:

• Proven experience as an executive assistant or in a similar role, supporting C-level executives for at least 5 to 7 years.
• Fluent in English
• Industry-specific knowledge is a plus.
• Located on the East Coast, USA.
• Authorized to Work in the USA.
• Must be able to travel as needed.
• Strong communication skills with the ability to deliver quick, agile, and adaptable support in fast-paced environments.
• Ability to develop strong working relationships that allow you to anticipate what is needed.
• Active Listening Skills.
• Cultural sensitivity and awareness of different communication styles and customs are essential in maintaining positive relationships with people from erse backgrounds.
• Must have high emotional intelligence when handling sensitive situations and conflicts.
• Builds solid relationships with other employees and external stakeholders.
• Strong organizational skills with exceptional time management.
• Able to confidently multi-task and shift priorities as needed.
• High level of attention to detail and the use of discretion.
• Strong problem-solving skills and a proactive mindset.
• Adaptability & Flexibility.
• Experience handling basic data analysis tasks and presenting findings meaningfully.
• Proficient in Mac Book, Google Workspace, Confluence, Jira, and more. Cobalt uses Slack for instant messaging and Google Meet for virtual meetings.

As part of our committed team, you will enjoy:

• Competitive compensation package commensurate with experience.
• Comprehensive health, dental, and vision benefits.
• The chance to work closely with visionary leaders and industry experts.
• A collaborative and inclusive work culture that values your contributions.
• Opportunities for professional development and growth within the organization.

Pay Disclosure

Cobalt is committed to fair and equitable compensation practices. The salary range for this role is $87,000 – $130,000 per year + equity + benefits. A candidate’s salary is determined by various factors including, but not limited to, relevant work experience, skills, and certifications. The salary range may differ in other states and be impacted by proximity to major metropolitan cities.

Title: Sr Sales Admin Asst

Location: Remote United States

Job Description:

Work Location Type: Remote

As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.5 billion, we’re dedicated to providing value for customers, fostering an engaging culture for team members and driving strong financial results.

Our welcoming workplace enables you to learn, grow and make a difference by keeping businesses running and their people safe. As a 2024 Glassdoor Best Place to Work and a Great Place to Work-Certified company, we’re looking for passionate people to join our team as we continue leading the industry over our next 100 years.

Position Details:

The Senior Sales Administrative Assistant supports four District Sales Managers, providing a wide range of administrative support to the team by implementing department/operational processes to help meet our goals. This position is remote with travel opportunities. You will report to a District Sales Manager.

Compensation:

This position is hourly and will pay between $22.54 to $33.84.

The range provided is a guideline and not a guarantee of compensation. Other factors that are involved in offer decisions include, and are not limited to: a candidate’s experience, qualifications, geographical area, and internal equity of the team.

You will:

• Respond to requests by asking probing questions, gathering and providing information.
• Compose, modify, and proofread correspondence, reports, or presentations
• Schedule meetings, conference rooms and make travel arrangements. Oversee calendar, and prepare materials needed by manager for meetings.
• Track departmental expenses and resolve/reconcile discrepancies on general ledger budget accounts.
• Maintain office supply inventory and place orders.
• Prepare personnel, purchasing and other administrative forms for the office and forward for approval and processing.
• Compile and manage weekly/monthly list of all tasks due for team and post task list each week for sales team.
• Manage sales presentation library and assist sales team with PowerPoint presentations.
• Help onboard new sales team members.

You Have:

• High School diploma or equivalent
• 3 or more years of administrative experience.
• Proficiency in typing 50 WPM and common programs such as Word, Excel, PowerPoint.
• Experience communicating essential information concisely, both in writing and verbally.
• The ability to proofread documents for correct grammar, spelling and punctuation.
• A knack for learning multiple software programs. Salesforce automation tools experience is helpful.

Rewards and Benefits:

With benefits starting day one, Grainger is committed to your safety, health and wellbeing. Our programs provide choice and flexibility to meet our team members’ inidual needs. Check out some of the rewards available to you at Grainger

• Medical, dental, vision, and life insurance plans
• Paid time off (PTO) and 6 company holidays per year
• Automatic 6% 401(k) company contribution each pay period
• Employee discounts, parental leave, 3:1 match on donations and tuition reimbursement
• A comprehensive set of emotional, financial, physical and social wellbeing programs

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible environment that includes both providing reasonable accommodations to iniduals with disabilities during the application and hiring process as well as throughout the course of one’s employment. With this in mind, should you need a reasonable accommodation during the application and selection process, please advise us so that we can provide appropriate assistance.

Online – Administrative Assistant

Job Category: Office/Clerical

• Full-Time

• Locations

  Remote

  United States

Job Details

Description

This is a remote based position.

Pay rate – $20 – 24/hour

Transform your Career at ECPI University

Since 1966, ECPI University’s employees have been dedicated to helping students achieve their academic and career goals through our unique education model. Our culture is to prioritize our students’ success through the support of our dynamic team and industry focused curriculum.

ECPI University provides a stable work environment, with professional growth opportunities, and competitive benefits. If you are interested in joining us in making a difference in students’ lives, we would love to hear from you to discuss the opportunity.

Benefits of Employment

ECPI University provides comprehensive benefits to full-time employees, some of which are highlighted below:

• Tuition scholarship program available to full-time employees and their immediate family members after 90 days of employment
• Competitive compensation and medical/dental benefit plans
• PTO and holiday pay
• 401(k) participation with possible employer contributions

The Administrative Assistant under the direction of the Campus Director of Academic Affairs (CDAA), compiles and processes general academic reports, sends student/faculty correspondence, and supports departmental needs for recruitment.

Responsibilities

• Coordinates faculty recruitment in close collaboration with academic administrators and recruitment team.
• Compiles and maintains academic reporting, meeting minutes and agendas.
• Reviews student qualifications for certification, processes vouchers, records test results, and updates the student database.

Education:

• High School Diploma required; college degree preferred.

Experience:

• 1-3 years of administrative assistance experience required.
• Previous experience in a remote administrative support role preferred.

Required Skills:

• Communicate professionally with senior leadership and handle sensitive and confidential information with discretion.
• Strong customer service, interpersonal and analytical skills.
• Enjoy helping others; positive outlook; flexible.
• Ability to quickly master new computer applications; strong, accurate data entry skills; attention to detail.
• Ability to organize, multitask, prioritize and work under pressure at times, team player.
• Ability to use MS Word, Excel and Outlook for moderate level functions.

ECPI University is proud to be an Equal Opportunity Employer.

Title: Executive Assistant

PeopleForBikes is hiring an Executive Assistant. The role will provide executive and administrative support to PeopleForBikes’ President and CEO and also support the Operations team and other executive leadership functions. This role will work directly with the CEO and report to the Chief of Staff for professional development and support.

This is an ideal role for someone passionate about the power of the bicycle and eager to learn about and gain experience in the bicycle industry, bicycle advocacy, and working directly with boards of directors and key stakeholder groups. We are looking for someone who is detail-oriented and thrives in a fast-paced environment. The opportunities to learn and grow directly from PeopleForBikes leadership are plentiful. Previous PeopleForBikes executive assistants now direct marketing teams and fundraising efforts.

Responsibilities

Executive Assistant to the CEO and President

• Manage the CEO and President’s calendar and daily workow.
• Schedule internal and external meetings, coordinating all logistics and details, providing relevant preparation materials, and ensuring appropriate follow-up.
• Manage key projects from beginning to end to help others be productive and successful, institutionalizing continuous improvement and best practices.
• Compile supporting materials (collateral material and leave-behinds) for partnerships, development meetings, and public relations opportunities.
• Update databases with appropriate contact information and communications tracking.
• Arrange hotels, flights, and other logistics.

PeopleForBikes Coalition and Foundation Boards of Directors Support

• Work with the CEO and President to prepare and distribute board meeting agendas, board decks, packets, and other communications.
• Schedule and arrange meetings, attend meetings, prepare meeting minutes, and maintain documents.

Operations Team Assistance

• Provide backup support for various officewide software including Google Admin, Dropbox, Zoom, and Microsoft.
• Help establish current and historical tracking systems for the office.
• Serve on the PeopleForParties committee that helps create a culture of belonging for staff.
• Assist with research, planning, and execution of PeopleForBikes events.
• Provide general support to guests and visitors.
• Minimal travel necessary.
• Other related administrative and executive duties as assigned.

Required Qualifications

Don’t meet every requirement? No problem. Studies show that women and people of color are less likely to apply to jobs unless they do, so we encourage you to apply anyway.

• College degree and two years of experience, associate’s degree and four years of experience, or six years of experience in administrative assistance, project management, or customer service.
• Experience and desire to work with scheduling software.
• Experience creating better systems and templates for future work.
• Exceptional attention to detail with proven project management and organizational skills.
• Takes initiative and is action oriented and gets work done quickly.
• Excellent written, oral, and interpersonal communication skills and understanding of discrete issues.
• Strong customer service ethic and willingness to go above and beyond to help PeopleForBikes’ stakeholders.
• Ability to step in for people on the leadership team whether it is to meet, take notes, or entertain customers/members, or represent the CEO in key meetings.
• Ability to work independently with minimal supervision to achieve deadlines.
• Skilled in the use of standard office equipment, spreadsheet, database, CRM, and Google Suite software experience.
• Ability to juggle multiple projects with attention to detail and accuracy while adhering to deadlines in a high-energy, fast-paced environment.
• Collaborative management and working style with a erse workforce.
• Ability to problem solve and handle basic inquiries but also escalate important information to executives as needed.
• Ability to treat confidential information with appropriate discretion.
• Passionate about PeopleForBikes’ mission and the power of the bike to make life great.
• A commitment to safe, healthy, reliable, and affordable access to bicycling for all, especially those from underserved and marginalized communities.
• PeopleForBikes will consider alternative ways that an applicant may have gained the required qualifications, outside of traditional pathways.

Compensation and Benefits

Location

PeopleForBikes is based in beautiful Boulder, Colorado. This position can be remote. However, if you are in the Denver metro area, we require people to be in the office about two days per month. We encourage people to come in on Thursdays with lunch and bike rides.

Title: Administrative Assistant III (USA-Remote)

Location: Fridley United States

Job Description:

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

Careers That Change Lives

A career at Medtronic is like no other. We’re purposeful. We’re committed. And we’re driven by our Mission to alleviate pain, restore health and extend life for millions of people.

We are excited to be hiring an Administrative Assistant III to join ourMedtronic Neuromodulation Commercial Operations and Strategy Team. Bring your talents to an industry leader in medical technology and healthcare solutions – we’re a market leader and growing every day.

Join a erse team of innovators who bring their worldview, their unique backgrounds, and their inidual life experiences to work every day. It’s no accident – we work hard to cultivate a workforce that reflects our patients and partners. We believe it’s the only way to drive healthcare forward and remain a global leader in medical technology and solutions. To learn more about Inclusion & Diversity at Medtronic click here.

This position can work remotely from anywhere within the United States, or onsite at out Rice Creek Eastfacility in Fridley, Minnesota.

In this role, you will independently perform erse administrative and project duties.

Responsibilities will include but are not limited to:

• Providing general administrative support including preparing communications and maintaining schedules
• Meeting and conference coordination, ordering supplies, travel coordination (domestic and international), including necessary international documentation, and submitting expenses
• Creating presentations and meeting materials
• Applying knowledge of and experience in company Payment and Sourcing Policy to facilitate execution of vendor contracts and payment of vendor invoices and Purchase Orders (POs)
• Maintaining and sometimes creating files in MS Project/Word/Excel/PowerPoint
• Supporting the recruiting interview process in terms of candidate communication and coordination of interviews
• Managing new hire on-boarding processes, including new computer and mobile device ordering, setting up cubicle and facility needs, scheduling on-boarding meetings as needed per the hiring manager and any other needs related to new hire onboarding
• Coordinating various projects for the team, including internet/intranet research, setting up files and managing general department supplies and inventory
• Managing coordination for team cubicle moves and any communications to the team surrounding those moves
• Ensuring computers, iPads, mobile phones are ordered and/or updated for the team as needed
• Maintaining correspondence and other required documentation
• Identifying issues in documents, memos, correspondences, and telephone calls which require action. recommending alternatives and executing an alternative when appropriate

Must Have (Minimum Qualifications):

To be considered for this role, the minimum requirements must be evident on your resume.

Requires a high school diploma or GED and a minimum of 4 years of administrative/project support experience

Nice to Have (Preferred Qualifications):

• Associate or bachelor’s degree preferred
• Proficiency in MS Office applications: Excel, PowerPoint and Word, Project (or similar scheduling software), project management techniques and tools; and web-based applications
• High attention to detail and accuracy
• Experience working independently and troubleshooting problems
• Experience working in a highly-matrix, dynamic, multi-time zone/region and fast-paced work environment (ability to shift priorities & work plan based on department needs)
• Experience working on multiple projects in a deadline driven environment – demonstrated skill under pressure

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package

A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$54,800.00 – $82,200.00

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

Medtronic benefits and compensation plans

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.

Our Mission – to alleviate pain, restore health, and extend life – unites a global team of 90,000+ passionate people.

We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, erse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to ersity here.

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified iniduals with disabilities.

Repo Admin Specialist

Remote

Operations /Full-Time /Remote

At Lendbuzz, we believe financial opportunity should be more personalized and fair. We develop innovative technologies that provide underserved and overlooked borrowers with better access to credit. From our employees to our dealers, partners, and borrowers, we’ve built a company and a culture around a resolute belief in the promise and power of ersity. We value independent and critical thinking.

We are looking for an outstanding team member to join in managing and coordinating the repossession of auto loan accounts.

Key Responsibilities:

• • Service inbound and outbound customer calls pertaining to voluntary surrender
  • Maintain clear and descriptive notes
  • Prepare delinquent accounts for repossession status
  • Communicate with vendors in a timely and orderly fashion by sending out notices
  • Review accounts that have been referred for repossession and legal actions against debtors
  • Issue written and oral instructions
  • Enforce compliance with Collection Standard of Conduct policies
  • Perform various administrative functions

Requirements:

• • One plus years’ experience with collections in a call center environment
  • Auto collections experience is preferred
  • Previous work in collections, preferably in the automotive industry
  • Outstanding customer, communication and organizational skill
  • High level of integrity
  • Strong sense of teamwork yet able to work independently

We believe:

Diversity is a competitive advantage. We celebrate our differences, and are better when we have a variety of experiences, viewpoints, and backgrounds.

Compassion is a strength. We care about our customers and look to build long-term relationships with them.

Simplicity is a key feature. We work hard to make our forms and processes as painless and intuitive as possible.

Honesty and transparency are non negotiable. We incorporate these traits in all of our interactions.

Financial opportunity belongs to everyone. We work every day to improve lives by extending this opportunity.

If you believe these things too then we would love to hear from you!

Administrative Assistant

Position Overview

• Salary Range (Non-Exempt): $55,000 – $75,000

• Description: Third Plateau, a leading social impact and philanthropy consulting firm, is looking for an adaptable, collaborative professional to serve as an Administrative Assistant. Under the guidance of Third Plateau’s Chief of Staff, the Administrative Assistant will support the scheduling needs of Vice Presidents and support a variety of operational functions across the team. Top candidates will be highly organized self-starters, able to work under tight deadlines, able to juggle multiple assignments simultaneously, and be hungry to learn. Known for its supportive work culture, Third Plateau offers a remote-first environment, platinum-level health insurance, generous paid time off, a wellness stipend, professional development opportunities, 401k matching, and more.

• Location: Flexible on remote locations, with access to office space in the Bay Area and Sacramento. Please note that being authorized to work in the U.S. is a precondition of employment at Third Plateau, as we are not able to sponsor applicants for work visas at this time.

What You’ll Do

The Administrative Assistant is a vital team member in our busy, mission-driven firm, responsible for ensuring seamless workflow and smooth daily operations. Reporting to the Chief of Staff, this role encompasses erse responsibilities, including project and program support for a variety of client teams and operational support for the Third Plateau team. The ideal candidate is creative, adaptable, and capable of exercising good judgment while thriving in an entrepreneurial environment that values hospitality and client service.

Essential duties and responsibilities include, but are not limited to:

Scheduling and Administrative Support (45%)

• Schedule meetings and calls for Vice Presidents.

• Address the administrative needs of Vice Presidents and proactively seek appropriate resources to support them.

• Communicate effectively and professionally to both external partners and internal team members.

• Support administrative needs of the Sacramento headquarters, including processing mail and booking conference rooms for in-person meetings.

• Provide general project management support, particularly around events and communications.

• Act as backup support to other Administrative Assistants.

Organizational Stewardship (30%)

• Support the Director of Culture on logistics for teamwide meetings and events, including calendar invites, distributing agendas, and managing Zoom meetings.

• Tend to internal administrative items (e.g., emails/Slack, timekeeping, expenses, HR).

• Participate in internal activities (i.e., full team meetings, peer learning communities, culture building activities).

• Engage in inidual professional development/learning opportunities.

Firm Operations Support (25%)

• Assist with maintenance of corporate documents, including business registration renewals and insurance certificates.

• Maintain staffing database in Airtable in partnership with the Chief of Staff.

• Support client teams on file organization in accordance with the firm’s knowledge management procedures.

What You’ll Need

• 2+ years administrative experience.

• Genuine passion for providing outstanding hospitality and service.

• Comfortable working under pressure at times and accommodating last-minute changes and deadlines.

• You should have intense curiosity, an ability to ask the right questions, good listening skills, an eagerness to learn, an open mind, and resourcefulness.

• Exceptional task and time management and a high level of attention to detail.

• Forward-looking thinker who actively identifies areas for improvement in business operations and proposes solutions.

• Proficient in Microsoft Office suite of programs.

How To Apply

If are you interested in applying, please take some time to review Who We Are and What We Do, and Our Commitment to Equity & Belonging.

• Position Title – Application

In the email, attach your resume, cover letter, and responses to the prompts below in the following format:

• First Name Last Name – Cover Letter.pdf or .doc

• First Name Last Name – Resume.pdf or .doc

• First Name Last Name – Prompt.pdf or .doc

Please detail in your prompt responses the following:

1. Please describe your applicable experience working with nonprofits.
2. Please share which of your skills and experiences uniquely qualify you to enhance the Third Plateau team and our work through this position.
3. How will the different pieces of your identity contribute to this team and work? Please share as much detail as you feel comfortable sharing to help us create a team that represents a erse set of identities.

Not sure you meet 100% of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria. Yet, women and other people who are systematically marginalized tend to only apply if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with erse workplace experiences and backgrounds. Whether you’re new to this field, returning to work after a gap in employment, looking to transition, or take the next step in your career path, we will be glad to have you on our radar.

At Third Plateau, we believe in the power of erse teams. In our recruiting efforts, we always seek to reach a broad and erse pool of applicants to ensure our final candidates are not a homogenous group in terms of demographics or experience. You can read more about our commitment to Equity & Belonging here. We welcome applicants of all backgrounds to apply. Third Plateau is committed to providing equal employment opportunity to all employees and applicants for employment without regard to their race, color, age, religious creed, sexual orientation, or other personal characteristics.

Executive Assistant to the Chief Technology Officer

Department:Technology

Location:US Based Home Office

START YOUR APPLICATION

Title: Executive Assistant to the Chief Technology Officer

Reports To: Chief Technology Officer

Location: Home Based Office (US)

Status: Full time; Non-Exempt

Salary Range*: $55,000 – $60,000 (IC2, B3)

Facing History & Ourselves is a global education non-profit organization that challenges teachers and students to use lessons of history to stand up to racism, antisemitism, and other forms of bigotry and hate.

Position Description:

This Executive Assistant position is an entry-level role that will provide direct support to the Chief Officer, Technology (CTO) and will represent her and the organization as a whole through verbal and written communication with staff, leadership, board members, major donors, and the public. This is an excellent and exciting opportunity to learn about a non-profit from a high level perspective!

Who you are: You may be early in your career, but have solid work experience through internships and other work opportunities. You are an organized, calm, proactive, dedicated, intuitive, thoughtful, and detail oriented inidual. You are solutions-oriented and excel at juggling competing priorities. You feel successful when others around you are successful, too. You are technology-confident, communicative and collaborative; you bring tact, diplomacy, and persistence to the workplace. Managing the calendar and priorities of the Chief Officer will require you to anticipate her needs and build relationships with others across the organization, while appropriately negotiating, prioritizing, and protecting the needs of the Technology team.

You will manage a full stream of communications coming both in and out of the Technology office, and will play a crucial role in building administrative processes while sustaining strong partnerships and collaborations throughout the organization and the broader community. You are proficient at taking notes and minutes, culling action items from meetings and following up on those items. You bring a positive, can-do attitude, a passion for learning and growth, and a desire to help build community within the team and the organization.

Who We Are: The Technology team is collaborative, supportive, and flexible. We are customer focused and appreciate our role in supporting the work and mission of Facing History and Ourselves. We embrace a growth-mindset and we are able to pivot/adapt to changes and are good natured in our approach to shifting priorities. We value the strengths we each bring to our team. We deal with complex and confidential issues, and work to maintain professionalism and a good sense of humor, too.

You Will:

• Manage the calendar for the CTO, paying close attention to her daily schedule as well as monitoring her future schedule to ensure that meetings are re-prioritized as needed, deadlines are met, and that she is prepared for all upcoming events and meetings
• Schedule and plan CTO’s travel and stakeholder engagement, plan agendas and coordinate arrangements with regional offices and external partners; Oversee travel reimbursements and expense reports
• Manage emails and inbox of the CTO. Elevate immediate needs and respond to less critical items on behalf of the CTO.
• Oversee task list and ensure timely completion of deadline oriented tasks. Manage timelines, deadlines, and responsibilities to support projects managed by the Chief Technology Officer
• Manage and track expenses for the CTO and Tech Directors, including budget monitoring, expense report processing, and ensuring compliance with organizational policies.
• Coordinate and support the management/execution of events and meetings, such as team meetings and retreats, including planning logistics, overseeing schedules, and ensuring smooth execution.
• Communicate in a kind, professional, and timely manner with internal and external stakeholders regarding scheduling and schedule changes, meeting prep and planning, prioritization of tasks, and understanding and managing expectations and deliverables expected from the Chief Technology Officer
• Attend meetings, take notes, and manage pre-meeting and follow-up as needed
• Support administrative tasks for the Tech Directors
• Development of draft communications on behalf of the CTO
• Develop administrative systems, including process documentation, in order to support effective and efficient collaboration, communication, etc on CTO’s behalf
• Other administrative tasks, special projects, or duties as assigned.

Community & Commitment

In addition, qualified candidates can expect to:

• Center principles of equity, inclusion, and belonging in all work.
• Demonstrate a commitment to the mission of Facing History & Ourselves.
• Demonstrate a commitment to ersity using a personal approach that values all iniduals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, disability and socio-economic circumstance.
• Demonstrate a commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts.

Essential Skills, Qualifications and Competencies:

Facing History understands that restrictive job requirements may exclude historically marginalized groups from applying to jobs for which they are qualified. We take an equitable and holistic screening approach. If you feel you have demonstrated experience and expertise relevant to perform this role, please don’t hesitate to apply!

• Bachelor‘s degree or equivalent work experience
• Minimum of 2+ years of administrative support and office management experience working with senior level administrators; preference for work done in non profit and matrixed organizations
• Understands, embraces, and takes pride in the critical role administrative coordination and support plays in the success of senior staff and the organization as a whole
• Demonstrated ability to manage competing priorities, projects, and tasks
• Proactive self-starter; strong attention to detail; experience working in a busy environment a plus
• Solutions focused inidual who is comfortable asking questions, searching for answers, and gaining clarity when needed
• Strong problem-solving skills
• Experience and comfort level working with multiple leadership styles; ability to “manage up” when needed

• Interest in and ability to articulate the mission of Facing History and Ourselves
• Excellent communication, listening, and organizational skills
• Technology-confident with excellent computer skills, including experience with the Google suite; experience with Salesforce or CRM databases a plus
• Excellent judgment and ability to anticipate and quickly prioritize; demonstrated experience taking initiative and being proactive; confident and unflappable.
• Ability to work independently and as a member of a team

Benefits Summary: In addition to meaningful and rewarding work, Facing History provides an excellent and competitive compensation and benefits package including medical with a health reimbursement account, dental, vision, life & AD&D, long-term & short-term disability insurance, 403(B) retirement plan with a discretionary organizational contribution, generous paid time off, an employee assistance program, travel assistance plan, pre-tax commuter spending accounts, flexible spending accounts, voluntary Colonial Life group plans, robust wellness programs through aHealthyMe, weekly virtual yoga and meditation, WellCents 403(B) advisement, and a friendly work environment.

Facing History values a erse workforce and an inclusive culture. We encourage applications from all qualified iniduals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law. We are an Equal Employment Opportunity Employer.

Facing History’s Commitment to Diversity, Equity and Inclusion. At Facing History, we honor and value the uniqueness of each and every human being. Our strength as an organization that provides and distributes educational content and pedagogy to teachers across the globe is directly tied to our ersity of staff, leadership, educators, students, scholars, and volunteers. Our commitment is to treat iniduals with dignity and to build and maintain a community of full participation, inclusive of the voices, needs, and contributions of all. As an organization, we are deeply aware of the legacies of injustices that persist in society and in the workplace, and we value and promote ersity, equity, and inclusion in their association with excellence.

Remote-first/Hybrid Work Model: Facing History and Ourselves operates in a remote-first/hybrid work model, allowing staff flexibility in both schedules and work locations. This particular position is home-based. Some travel is required.

* We strive to offer competitive salaries commensurate with experience in a similar position. New hires are typically brought into the organization at a salary range between the minimum and midpoint depending on experience and in alignment with internal parity