Title: Assistant Corporate Controller

Location: Milwaukee United States

Job type: hybrid

Job Description:

Rockwell Automation is a global technology leader focused on helping the world's manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that's you we would love to have you join us!

Job Description

The Assistant Corporate Controller serves as the key advisor to the Corporate Controller on financial reporting and complex accounting matters. You will work closely with the global finance leaders, treasury, investor relations, tax, legal and internal and external auditors as well as with the Vice Presidents and Directors of Finance for the business units on all matters related to SEC financial reporting and US GAAP accounting. The Assistant Corporate Controller has direct oversight and responsibility for the North America Global Finance Operations organization. You will report to the Corporate Controller and work from our Milwaukee, WI Global Headquarters.

Your Responsibilities:

• Oversee quarterly and annual financial reports filed with the SEC or for use in other external reporting documents.

• Oversee and accountable for the financial accounting, internal controls, indirect tax and compliance activities for our legal entities in NA (US & Canada).

• Advise Rockwell Automation globally on technical US GAAP accounting, SEC financial reporting and accounting policy issues and questions.

• Review, interpret, evaluate and implement all new US GAAP accounting and SEC reporting regulations.

• Prepare, review and present significant financial reporting and accounting matters to the Audit Committee of the Board of Directors.

• Participate in quarterly earnings release meetings and advise on relevant matters, as required (e.g. Regulation G, disclosures, consistency of messaging with 10Q).

• Oversee and advise on critical accounting estimates and critical audit matters.

• Coordinate and oversee global financial reporting and monitoring control activities, including:

• Collaborate with finance and the business on accounting and reporting for large and/or unusual contracts and transactions.

• Support acquisition integration including policy compliance and standard processes.

• Manage quarterly representation letter process and communication with executive management.

• Ensure global financial reporting consistency across regions and businesses including revenue and expense recognition, cost classification and reserve recognition

• Monitor statutory financial statement filing compliance and audit issues

• Conduct quarterly controllership reviews with segments, functions and regions

• Participate in annual / rotational "mid-year reviews" with the regions (some travel required).

• Assist corporate tax department with tax reserves and other tax accounting matters, as required.

• Act as key liaison between external audit and company personnel. Ensure successful and efficient completion of annual audit/quarterly reviews.

• Work on any special projects assigned by the CFO or other senior leaders.

• Coordinate on global objectives and activities across financial hubs in Milwaukee, Katowice, Rotterdam and Shanghai.

The Essentials - You Will Have:

• Bachelor's degree or equivalent years of experience
• Legal authorization to work in the U.S. We will not sponsor iniduals for employment visas, now or in the future, for this job opening.

The Preferred - You Might Also Have:

• Bachelor's degree in Accounting
• Certified Public Accountant (CPA)
• Typically requires a minimum of 12 years of management
• 6+ years of experience with a Big 4 public accounting firm.
• Previous experience working for a large global or industrial manufacturing entity.
• In-depth understanding of technical US GAAP accounting standards and SEC reporting requirements.
• Leader who can manage a team that is in-office, hybrid and remote, including close collaboration with offshore centers of excellence. Attract and develop talent while managing performances to goals.
• Additional experience outside of accounting.
• Transformation leader able to drive digitization of processes including use of emerging technologies such as AI, RPA, Microsoft PowerApps etc.
• Ability and desire to assume additional responsibility and be a candidate for other roles within 3-5 years.

What We Offer:

• Health Insurance including Medical, Dental and Vision
• 401k
• Paid Time off
• Parental and Caregiver Leave
• Flexible Work Schedule where you will work with your manager to enjoy a work schedule that can be flexible with your personal life.

At Rockwell Automation we are dedicated to building a erse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right person for this or other roles.

#LI-Hybrid or #LI-MR2

We are an Equal Opportunity Employer including disability and veterans.

Rockwell Automation's hybrid policy aligns that employees are expected to work at a Rockwell location at least Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.

Title: UTS - Temporary Pre-Award Officer at NC State

Location: Raleigh United States

Position Number48SM29

Position TypeTemporary

Posting NumberPG195756TM

Job Description:

Essential Job Duties

This position will assist faculty with proposal development and submission for sponsored agency funding. This includes review of funding opportunity announcements, creating budgets, compiling all documentation requirements, uploading into agency portals as required, and completion of NCSU forms/protocols.

Key Responsibilities

• Proposal development and adherence to development timelines
• Preparation of budgets, budget justifications, subcontracts, and cost-sharing
• Consolidating documents
• Review of all formatting and other key elements
• Review for adherence to the solicitation guidelines
• Answering questions and providing coaching throughout the process
• Ensuring all pre-award requirements have been met
• Adhering to all Federal, State, University, and Sponsored Agency guidelines

Is Time LimitedYes

If Yes, Appointment Length3-6 months

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.

What we offer:

• Health Insurance for Temporary Employees
• Enhance your career with LEAD courses
• Attend non-revenue generating sporting events for free.

Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & StateRaleigh, NC

Department

System Information

Classification TitleTemporary-Clerical

Working TitleUTS - Temporary Pre-Award Officer at NC State

Work ScheduleMonday- Friday (8 AM- 5PM) hybrid

Other Work/Responsibilities

Other duties as needed

Minimum Experience/Education

• Prior experience in proposal development within a university or academic research setting

Department Required Skills

Demonstrated experience developing research proposal budgets, including:

• Multi-year budgets
• Detailed budget justifications
• Subaward budgets and documentation

Ability to analyze and correctly apply financial rules and calculations, including:

• Fringe benefit rates
• Facilities & Administrative (F&A) costs
• Tuition rates
• Other direct costs associated with sponsored projects

Experience preparing and submitting proposals using federal sponsor systems, including:

• NIH ASSIST
• NSF Research.gov
• DOJ JustGrants
• Grants.gov Workspace

Preferred Years Experience, Skills, Training, Education

• Experience supporting multidisciplinary and/or multi-institutional proposals
• Familiarity with federal sponsor policies and compliance requirements
• Ability to manage multiple proposals simultaneously and meet strict deadlines
• Strong written and verbal communication skills, particularly when working with faculty and research teams
• Experience collaborating with internal stakeholders such as finance, compliance, and research offices

Required License or Certification

• N/A

Valid NC Driver's License required?No

Commercial Driver's License Required?No

Anticipated Hiring Range$35.00/hourly

Title: Customer Care Representative- Work From Home in Kentucky

Location: Louisville United States

Job Description:

Our Opportunity

Do you have a desire to engage in meaningful conversations while helping others? If you answered yes, this might be the purr-fect role for you!

Chewy is revolutionizing the pet industry as one of the fastest-growing e-commerce retailers of all time. We are seeking full-time, motivated Customer Service Representatives to join our award-winning customer service organization.

In this role, you should be comfortable working from home and reside within the state of Kentucky. Starting wage is $16 / hour with opportunities to learn and further develop your skills while working remotely!

We need iniduals who can interact with customers over the phone, think critically, and genuinely assist others. Loving pets is a plus!

What You'll Do

• Communicate with customers who contact us regarding different subjects, like shopping for their new pet, selecting a suitable chew toy, or addressing any unexpected problems.
• Research and problem-solve to provide solutions for customers, think proactively, and set follow-ups as needed to ensure contact resolution.
• Operate with understanding, apply active listening, perseverance, compassion, and understanding to customers and Team Members alike.
• Operate with a willingness to learn. We share feedback, we get feedback, and we operate in a culture of being open-minded to grow.
• Engage with Team Members and Managers using virtual collaboration tools like Zoom and Slack to cultivate a customer-centric culture of collaboration.

What You'll Need

• 2 years of customer service experience
• Show strong written, verbal, and listening abilities in a written assessment
• Ability to multi-task (e.g., maintain a conversation on the phone while navigating on the computer and taking notes) and perform well in a fast-paced environment
• Display skill in computer usage for data entry and efficient internet browsing to assist customers.
• Ability to adapt to change with the business needs of the company
• Flexibility to shift schedule and work overtime as needed by the business unit
• Dedication to maintain confidentiality and secure critical information
• High school graduate or equivalent experience
• Be willing and able to pass a background check

Technical Requirements

• Work area large enough to accommodate computer monitors and be free from distractions, including any background noise that impacts the customer experience.
• Work area acceptable for webcam use.
• A reliable wired, high-speed internet and broadband connection. The download speed should be at least 30 Mbps and the upload speed should be at least 10 Mbps. You can test your internet speed at speedtest.net or contact your service provider to confirm.
• You provide high-speed internet. We will provide everything else (computer, monitor, keyboard, mouse, headset, webcam).
• Phone line not required. A cell phone or tablet that can be used for two-factor authentication through Okta Verify. Options for two-factor authentication include:
• A smartphone or tablet on which the Okta mobile app can be downloaded.
• A cell phone that can receive SMS messages and phone calls.

Why Chewy Customer Service?

It's not just about us. It is also about what you get. That's why in Chewy Customer Service, you are empowered to become your best.

• YOU BELONG: Chewy is a place where you can be your authentic self. Our pet parents and partners are from everywhere--different places and different walks of life. It is what makes them unique. Likewise, Chewtopians are empowered to bring their points of view to deliver on our mission, making them remarkable.
• YOU CAN GROW: Our culture is for those who enjoy delivering results and becoming your best - no matter your role or location.
• YOU CAN MAKE A DIFFERENCE: You are encouraged to be curious, ask questions, bring ideas forward, and act like an owner in everything that you do.
• YOU WILL GET SUPPORT: When you join Chewy Customer Service, you will have ongoing training and development, resources, and opportunities to become your best.
• YOU WILL GET REWARDED: Chewy has you covered when it comes to competitive wages, medical & dental insurance, 401k, plus more! Of course, the biggest perk is the ability to work together with other experienced, hard-working, and passionate Chewtopians who are making an impact every single day.

Chewy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, gender, citizenship, marital status, religion, age, disability, gender identity, results of genetic testing, veteran status, as well as any other legally-protected characteristic.

To access Chewy's California CPRA Job Applicant Privacy Policy, please click here.

Title: Executive Assistant (100% Remote Work)

Location: Philippines

Job Description:

About TaxValet

We’re not just a tax company. We’re an emotions company. We believe that the work we do is a reflection of our higher purpose in life. And if the work isn’t fulfilling and enjoyable, what’s the point? At our company, our Core Purpose is to “transform negative emotions into something positive for our clients, partners, and each other”. It just so happens that we do that by eliminating the hassle and stress of sales tax. We are looking for candidates who are enthusiastic and want to work towards our Core Purpose, too.

As a fractional sales tax department, TaxValet handles everything for clients, from nexus analysis to permit registrations, filings, audit support, and more. Unlike traditional sales tax software that overpromises and underdelivers, we provide a comprehensive, custom-tailored solution that grows with our clients' businesses. And unlike traditional professional service firms, we offer an all-inclusive solution for a simple, predictable monthly rate with no billable hours. 

We're a fast-growing, fully remote, financially stable, and profitable business with an AWESOME team of around 100 teammates. We're building a world-class fractional sales tax department, and new team members will be part of the reason why.

As a certified B-Corporation, TaxValet is committed to using business as a force for good. This means we consider the impact of our decisions on our team, clients, community, and environment. We're also a "give 1%" organization, dedicating 1% of profit, employee time, and service time to nonprofits.

We are a core-value-driven business. That means we hire, promote, and reward based on alignment with our core values:

• Feel It: We value connecting with the real emotions and experiences of others. We also value respectfully sharing our own real emotions and experiences with others.
• Shape It: We proactively contribute our ideas and talents by speaking up, challenging the status quo, and taking calculated risks to shape our future.
• Own It: We take full responsibility for our actions, decisions, and outcomes. We use both successes and failures as opportunities for growth, openly sharing lessons learned.
• Crush It: We relentlessly pursue exponential impact in our business and life.
• Question It: Be curious. Ask questions. Seek clarity in the pursuit of continuous improvement and excellence. Create a culture of fearless inquiry.

If you're enthusiastic about transforming negative emotions into something positive and want to work towards our Core Purpose, we'd love to hear from you!

Title: Executive Assistant to VP of Client Operations

Location: 100% Work from home in Luzon, Cebu City, Davao City and Iloilo City, Philippines only

Shift: Flexible late shift - Core working hours from 8:30 PM - 1:30 AM PHT (remaining hours can be completed before or after that) 

About The Role

We’re looking for a highly organized, proactive Executive Assistant to partner closely with our VP of Client Operations as a trusted right hand. This is a high-trust role where structure, clarity, and strong communication matter.

This role focuses on creating structure and maintaining momentum: managing scheduling, coordinating check-ins, tracking action items, and keeping priorities organized and visible so nothing slips through the cracks.

We’re seeking someone who is kind, collaborative, and confident in their communication. You enjoy building strong working relationships, bring a calm and steady presence to your work, and feel empowered to improve systems when you see a better way. This is a close working relationship, so we’re looking for someone who values partnership, brings positive energy to their work, and genuinely enjoys supporting and improving how things operate.

Your Qualifications

• 1+ year of experience as an Executive Assistant or in a similar support role
• Highly organized with strong attention to detail
• Experience managing calendars, scheduling meetings, and tracking action items
• Clear and confident written and verbal communicator
• Able to work independently and manage priorities effectively
• Comfortable building and improving structured processes
• Resourceful and proactive, able to figure things out and take initiative
• Growth-minded, seeks feedback, stays curious, and continuously looks for ways to improve
• Comfortable learning and using new tools and technology

Professional

• Demonstrated ability to prioritize competing tasks and consistently meet deadlines
• Strong judgment in determining urgency and sequencing work appropriately
• Comfortable preparing concise meeting summaries and maintaining visibility across priorities
• Anticipates gaps or bottlenecks and addresses them before they become issues

Interpersonal

• Warm, approachable, and collaborative in working relationships
• Practices clear, kind communication and values transparency and directness
• Builds strong, trust-based relationships across teams
• Adaptable and steady in a fast-moving environment

Please note that the final step before being hired is for you to arrange reference calls with three of your former managers. 

Your Primary Responsibilities

• Manage the VP of Client Operations’ calendar, including scheduling meetings, coordinating recurring check-ins, and protecting focus time
• Track action items and follow-ups to ensure commitments are completed and visible
• Plan and coordinate team meetings, capture clear notes, and support post-meeting execution
• Provide ongoing administrative support, including managing recurring tasks and special projects
• Identify opportunities to improve workflows and document processes for clarity and efficiency
• Support clear coordination and communication across Client Operations teams when needed
• Maintain and improve our internal knowledge system, ensuring documentation is accurate, up to date, and actively used
• Maintain and manage internal form systems, including archiving and organization
• Create and manage the systems that support recurring quarterly reviews, ensuring clarity and accountability

Specific Measures of Success

After one year in this role, you’ll know you’re succeeding when:

• 90% or more of assigned tasks are completed accurately and on time
• The VP of Operations’ calendar and recurring cadence run smoothly, with strong organization and minimal last-minute adjustments
• Action items and follow-ups are consistently tracked, visible, and completed without frequent reminders
• You proactively improve workflows and systems, creating greater clarity and efficiency
• You complete at least 3 hours per quarter of professional or personal development

Compensation and Benefits

We believe working side-by-side with an awesome team is the greatest benefit there is, but there are other reasons why we love working at TaxValet including:

• Monthly flat salary - 63,424.00 PHP
• 43 days off per year. This includes 22 holidays per year, plus 21 days of PTO per year. Yes, seriously. 
• 3 additional days off per year to volunteer and serve your community 
• 100% Remote work with flexible working hours
• The ability to participate in the company profit sharing program the year after your hire date (pending passing a financial literacy quiz.)

Some intangible benefits include:

• Don't just take our word for it—see what our employees have to say:
  • For the past 5 years, we've proudly maintained an impressive eNPS score of over 90!
  • Our team has consistently awarded us a 4.9-star rating on Glassdoor!
  • TaxValet has made the Inc 5000 list in 2023, 2024, and 2025
  • We’re proud to have made the top 10 list for Best Remote Workplaces in America by Best Companies Group in 2023, 2025 & 2026
  • Come join us and find out why!
• We encourage ongoing training, and learning and development, through munch and learns, coaching, the chance to work on erse projects, our continuous education reimbursement program, and more!
• We believe in and support growth opportunities. We take pride in promoting from within, and we encourage cross-department moves to explore new areas of the business and broaden your skill set.
• We are proud to have a erse team of employees where everyone’s voice matters. And we mean that! We have regular processes in place for everyone to share their feedback, thoughts and ideas.

Are You Our Next Teammate?

We’d love to be in touch. Please apply online with a resume and cover letter. Each application will be reviewed with intention and care. So, the more effort you put in up-front, the higher likelihood we’ll reach out. If there’s a mutual interest, we’ll reach out to you to collect additional information. Thanks, and we’re really looking forward to meeting you.

Commitment to Diversity, Equity, and Inclusion

We're actively taking steps to make sure our culture is inclusive and that our processes and practices promote equity for all, including people of color, people from working-class backgrounds, women, and members of the LGBTQ+ community. We welcome and encourage applications from people with these identities or members of other historically marginalized groups.

Research shows that women and people of color tend not to apply to jobs unless they believe they are 100% qualified and apply to fewer senior-level positions. With that in mind, we encourage you to apply if you're not sure whether you meet our qualifications. We'd love to have the opportunity to consider you.

Title: Training Specialist

Location: Quezon, National Capital Region, Philippines

Type: Full-time

Workplace: Remote

Job Description:

A Training Specialist is a dynamic online facilitator responsible for conceptualizing and organizing training courses for Virtual Assistants to ensure that soft skills and product knowledge are learned prior to being paired with a client. The Training Specialist will lead all training classes and oversee the VAs learning progress through virtual activities such as virtual tests and class discussions.

TASKS:

• Training Delivery
• Classroom Management
• Performance Management which includes coaching sessions with the VAs
• Assist and contribute to training needs analysis, creating and updating training materials
• Reinforce policies and procedures
• Interdepartmental communication and collaboration
• Administrative tasks (learning management system, onboarding and off boarding)

Requirements

QUALIFICATIONS:

• Excellent English communication skills; both oral and verbal skills
• Excellent skills in Google Workspace and Zoom
• Highly organized
• Preferred training work experience: 2 years as Trainer or better

MINIMUM SYSTEM REQUIREMENTS:

• PRIMARY SYSTEM

  • Computer Processor: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 or higher
  • Computer Memory/RAM: 8.00 GB
  • Computer Operating System: At least Windows 11 64-bit or macOS Ventura
  • Headset: Any USB-type headset with noise-cancelling feature
  • Camera: Capable of a clear and crisp video output

• BACK-UP SYSTEM

  • OPTION 1 (BACKUP SYSTEM):
  • • Computer Processor: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 or higher
    • Computer Memory/RAM: 8.00 GB
    • Computer Operating System: at least Windows 11 64-bit or macOS Ventura
    • Headset: Any USB-type headset with noise-cancelling feature (Optional)

  • OPTION 2 (POWER SUPPLY - UPS):

    • Must be capable of powering your work station for at least 3 hours
    • Typically a device with 240Wh or higher will be sufficient
    • Must be capable of accepting all the plugs required to maintain the primary device and work environment (device, monitor, modem, cell phone if using as internet backup)

• PRIMARY INTERNET CONNECTION

  • DSL / Fiber Connection - Minimum of 100mb/s contracted

• BACK-UP INTERNET CONNECTION

  • Minimum of 20mb/s (Cell)

RECOMMENDED SYSTEM REQUIREMENTS

• PRIMARY SYSTEM
• • Computer Processor: Intel Core i7 and i9 Core or Core Ultra or AMD Ryzen 7 or higher
  • Computer Memory/RAM: 16.00 GB
  • Computer Operating System: At least Windows 11 64-bit or macOS Tahoe
  • Headset: Any USB-type headset with noise-cancelling feature
  • Camera: Capable of a clear and crisp video output

• BACK-UP SYSTEM

  • OPTION 1 (BACKUP SYSTEM):
    • Computer Processor: Intel Core i7 and i9 Core or Core Ultra or AMD Ryzen 7 or higher
    • Computer Memory/RAM: 16.00 GB
    • Computer Operating System: At least Windows 11 64-bit or macOS Tahoe
    • Headset: Any USB-type headset with noise-cancelling feature
    • Camera: Capable of a clear and crisp video output
  • OPTION 2 (POWER SUPPLY - UPS):
    • Must be capable of powering your work station for at least 3 hours
    • Typically a device with 240Wh or higher will be sufficient
    • Must be capable of accepting all the plugs required to maintain the primary device and work environment (device, monitor, modem, cell phone if using as internet backup)

• PRIMARY INTERNET CONNECTION

  • • DSL / Fiber Connection - Minimum of 500mb/s contracted

• BACK-UP INTERNET CONNECTION

  • • Minimum of 20mb/s (Cell or wired)

Benefits

RATE AND REWARDS:

• Rate is as high as $850 (USD) monthly
• Employment Type: Independent Contractor
• Free Training
• Paid Time Offs
• HMO Coverage
• Optical Rewards
• Performance-Based Increase
• Permanent Work From Home

Administrative Assistant

Location

Yardley, Pennsylvania (Hybrid)

Department

Corporate Services

Employment Type

Full-Time

Minimum Experience

Experienced

Job Overview

• Support General Managers (GMs) with detailed calendaring including scheduling and coordinating all meetings and travel. Coordinating with internal and external (client) stakeholders and team members.
• Manage expenses for GMs including collecting, collating, documenting, and allocating expenses to the proper projects. Follow up and audit as necessary.
• Provide support to the Executive Assistant as needed – executive meeting coordination, Coordinate with office management staff as needed.
• Support onboarding for leadership new hires.
• Assist with in-office and off-site Leadership and Employee Engagement events
• General office duties as they may arise and other projects and responsibilities as assigned

Education

• Associate or bachelor's degree, or equivalent related work experience

Experience

• Relevant administrative experience – supporting multiple leaders
• Proven track record of delivering consistent and exceptional client services

Knowledge, Skills and Abilities:

• Desire and willingness to learn Life Sciences industry
• Exceptional written, verbal and interpersonal communication skills
• Excellent time management skills
• Strong attention to detail
• Ability to prioritize assignments based on the needs of the business
• Demonstrated ability to work in collaboration with interdisciplinary teams, internal and external stakeholders
• Ability to deliver within deadlines with a strong follow-through on projects and duties
• Working knowledge of Microsoft Word, Excel and PowerPoint skills
• Strong problem-solving ability, including finding solutions to unique challenge

The estimated salary range $80k - $100k and reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors, including the qualifications of the inidual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual base salary offered will be in accordance with state or local minimum wage requirements for the job location.

Executive Assistant

Remote, United States

Job ID

9040

Company

Fluke Health Solutions

Fortive is seeking a highly capable Executive Assistant to support the President of Fluke Health Solutions in a high‑impact partnering role. This position goes beyond traditional administrative support and is designed for someone who takes ownership of how a senior leader operates day to day. You manage priorities, shape the flow of meetings and communications, and bring discipline to the rhythm of the business.

Working in alignment with our focus on clear priorities and strong execution, you anticipate needs, apply sound judgment, and help ensure the executive and team remain focused on the work that matters most. This role provides meaningful responsibility for someone who values accountability, precision, and visible enterprise‑level impact, making it ideal for an Executive Assistant who wants to be trusted as an operating partner, exercise sound judgment daily, and contribute significantly to how work gets done at Fortive.

Support Priorities

Primary Support

• President — full‑scope executive partnership, including calendar and priority management, communications support, meeting cadence and Rhythm of Business (ROB), travel and expenses, and day‑to‑day operating leverage.

Secondary Support

• VP, GM, Equipment Quality Assurance— targeted support including calendar coordination, travel planning, and task‑based assistance as needed, aligned to availability and enterprise priorities.

Prioritization & Governance

• The VP of Talent Enablement sets Executive Assistant prioritization and allocation of support.

Scope of Responsibilities Executive Time Leverage & Communications

• Proactively triage inbox and communications, drafting and sending messages in the executive’s voice as appropriate.
• Prepare executive for meetings by ensuring access to relevant meeting materials including purpose, agenda, pre-reads. Assist with relevant follow-up tasks.
• Enforce scheduling hierarchy, protect personal and professional commitments, and preserve daily focus time.
• Prepare daily agendas, decision packets as needed, room and technology setups, and executive readiness materials.

Calendar, Meetings & Rhythm of Business

• Own the Rhythm of Business (ROB), including weekly staff meetings, 1:1s, skip‑levels, quarterly Town Halls, and PD/Ops/LPM.
• Draft, review, and finalize agendas and pre‑reads; document decisions, track action items, and ensure timely follow‑through.
• Insert prep time and transition buffers between meetings; manage travel buffers and schedule feasibility.
• Coordinate space planning and all meeting logistics.

Travel, Expenses & Policy Alignment

• Plan and monitor domestic and international travel, proactively counter measuring disruptions or delays.
• Ensure compliance with Fortive Global Travel and Expense policies, including visa coordination and approvals.
• Approve expense reports for direct reports within policy.

Decision Rights

• Calendar trade‑offs and priority decisions.
• Drafting and sending executive communications within defined categories.
• P‑card spending within established limits; vendor selection for routine needs.
• Approval of direct reports’ expense reports.

Success Metrics

• 10–15 hours per week of executive time reclaimed.
• 95% of inbox triaged within one business day; VIP requests same day.
• 98% on‑time meeting starts; all pre‑reads distributed at least 24 hours in advance.
• Zero travel policy exceptions; T&E SLAs consistently met.
• POs and SOWs processed within cycle time; monthly budget accuracy within 2%.

Qualifications

• Minimum of 3 years of experience supporting Senior Executives in a complex, fast‑paced environment.
• Advanced proficiency in Outlook, Teams, SharePoint, Word, Excel, and PowerPoint; Concur required; Power BI preferred.
• Strong judgment, discretion, and the ability to operate effectively with incomplete information.
• High level of AI fluency for drafting, synthesis, and summarization.

Work Style & Attributes

• Judgment**‑**Centered Autonomy: Comfortable making decisions independently and saying “no” when needed to protect priorities.
• Anticipatory Orientation: Naturally looks ahead, prepares contingencies, and flags risks early with options. Adapts to new processes and technologies.
• Executive Presence: Calm, professional, and credible in interactions with senior leaders and external partners.
• Relationship Intelligence: Adapts tone by stakeholder; builds trust across boundaries. Maintains confidentiality and discretion. Collaborates well with internal and external stakeholders.
• Systems Thinking: Thinks in workflows, not just tasks; documents and improves processes continuously.
• Resilience: Maintains clarity and composure in high‑pressure or rapidly changing situations.
• Service Orientation with Backbone: Mission‑first mindset paired with assertiveness and accountability.

Fortive Corporation Overview

Fortive's essential technology makes the world safer and more productive. We accelerate transformation in high-impact fields like workplace safety, build environments, and healthcare.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in healthcare sterilization, industrial safety, predictive maintenance, and other mission-critical solutions. We're a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to advanced technologies that help providers focus on exceptional patient care.

We are a erse team 10,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We're honest about what's working and what isn't, and we never stop improving and innovating.

Fortive: For you, for us, for growth.

About Fluke Health Solutions

Comprised of four industry leaders—Fluke Biomedical, LANDAUER, RaySafe, and Victoreen — Fluke Health Solutions (FHS) leads the biomedical and radiation detection markets with innovative products and services that help keep customers, patients, and clients safe. Fluke Biomedical leads the world in manufacturing biomedical test equipment like defibrillator analyzers and digital pressure meters. LANDAUER measures radiation exposure with dosimeter and radiation monitoring badges. RaySafe is the worldwide leader of X-ray test equipment, real-time staff dosimetry, and radiation survey meters. And Victoreen instruments are the trusted source for radiation monitoring systems and quality assurance for nuclear power professionals. At FHS, we believe in your potential — your ability to learn, grow and contribute in meaningful ways. And we believe in giving you the opportunity, accountability, and visibility to do just that.

We Are an Equal Opportunity Employer. Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage ersity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Iniduals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at [email protected].

Bonus or Equity

Pay Range

Title : Executive Assistant

Location: United States

Job Description:

Executive Assistant

Requisition ID

24930

Country

United States of America

Location type

Remote

About Us

Korn Ferry is a global consulting firm that powers performance. We unlock the potential in your people and unleash transformation across your business-synchronizing strategy, operations, and talent to accelerate performance, fuel growth, and inspire a legacy of change. That's why the world's most forward-thinking companies across every major industry turn to us-for a shared commitment to lasting impact and the bold ambition to Be More Than.

Korn Ferry Digital is a scaled product business unit within Korn Ferry that develops and sells our suite of talent products and HR technology, supporting clients across six solution areas:

• Organizational Strategy
• Assessment and Succession
• Talent Acquisition
• Leadership and Professional Development
• Sales and Service
• Total Rewards

Job description

KEY RESPONSIBILITIES AND ACCOUNTABILITIES:

• Maintain daily schedules including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings
• Coordinate travel schedules, both domestic and international, preparing detailed itineraries prior to departure
• Prepare and submit bi-monthly accurate expense reports for senior leaders and reconcile statements. Prepare and save bi-monthly timesheets in SAP, showing utilization time allocated to each engagement
• Serve as a point of contact for external customers. Manage communications, schedule meetings, and ensure a positive customer experience
• Serve as a central point of contact for administrative inquiries
• Draft PowerPoint presentations and other business documents
• Represent the organization and senior leaders to internal and external parties as required
• Handle calls for senior leaders, working with other support staff to ensure phone coverage during breaks and other periods of absence
• Support other colleagues when possible, providing timely responses to requests
• Manage cadences with teams and customers, including quarterly business reviews, agenda management, content collation, and acting as an extension of the senior leaders
• Execute special projects as needed
• Schedule and manage events: prepare and coordinate logistics for meetings, events and offsite including agenda development, materials preparation and follow up meetings.
• Other duties as assigned

PROFESSIONAL EXPERIENCE / QUALIFICATIONS / SKILLS:

• Minimum of 8 years of relevant work experience as an executive assistant supporting senior leaders in a business environment required
• Demonstrated track record of sound judgment and professionalism, with the ability to work with senior-level executives across multiple business lines and regions
• High degree of interpersonal and professional savvy across varying levels of internal management, staff, clients, and associates
• High level of business acumen with the ability to make timely decisions and drive action
• Strong analytical skills and ability to translate insights into operational processes
• Ability to work independently with minimal supervision; detail-oriented, flexible with hours and responsibilities, and able to manage multiple competing deadlines
• Excellent organizational and prioritization skills
• Excellent written and verbal communication skills; customer-service focused with strong phone etiquette
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) virtual collaboration platforms such as Zoom and Teams Webinar.
• Experience in the technology industry a plus
• Comfortable working in a fast-paced, dynamic environment

EDUCATION:

• Bachelor's Degree required

Korn Ferry may use AI as part of its recruitment process, but all hiring decisions are made by humans.

Internal Mobility at Korn Ferry

If you currently work for Korn Ferry or one of our affiliates, you must be eligible to

Title: Development Coordinator

Location: Cambridge United States

Job Number: 25503

Functional Area: Development/Fundraising

Department: Museum

School Area: Associate Provost for the Arts

Pay Range Minimum: $60,000

Pay Range Maximum: $79,200

Employment Type: Part-time Temporary (Hybrid)

Employment Category: Exempt

Visa Sponsorship Available: No

Schedule: Monday, Tuesday, and Thursday

Pay Grade: 6

Job Description:

REQUIRED: High school education or equivalent; a minimum of three years of relevant experience in fundraising, development, communications, or marketing; proficient with MS Office, comfortable learning new software, and knowledge of general office procedures; ability to organize, prioritize, and carry out detailed procedures independently, and to prioritize deadlines while managing multiple projects; motivated to thrive in a team environment by taking resourceful initiative that adapts to evolving Museum priorities; ability to communicate and interact at the highest level of refinement, including with Museum staff, Institute leadership and donor/prospect constituencies; advanced writing, editing, and proofreading skills with high attention to detail; high level of discretion in managing confidential information. PREFERRED: Bachelor's degree; enthusiasm for the MIT Museum mission and a foundational knowledge of science and technology; experience using a CRM or donor database (e.g., HubSpot, Salesforce, Raiser's Edge etc.); familiarity with brand and message consistency.

1 year term position part-time (45% effort).

This is an in-person role: Monday, Tuesday, and Thursday with some flexibility for hybrid work.

DEVELOPMENT COORDINATOR, MIT Museum, assists in the solicitation and cultivation of prospects and the coordination of proposals, memberships, presentations, events, meetings, initiatives, and administrative projects; coordinates a range of fundraising projects in consultation with MIT Museum and Resource Development colleagues; provides administrative and project management support for activities, including use of Advance for prospect/donor tracking and management, prospect research, drafting correspondence, memos, proposal content, and reports; coordinates logistics of development events and meetings, and expediting follow-up actions; supports the organization and expansion of the Corporate Membership program, liaising with Corporate Membership for their benefits, events, ticketing access, and/or in relation to the Cambridge Science Carnival.

Title: Head Start Program Management and Fiscal Operations (PMFO) Specialist Remote

Location: United States

Job Description:

The Senior Project Analyst provides expert-level content knowledge regarding Program Management and Fiscal Operations (PMFO) and strategic support to the Office of Head Start (OHS) in response to emerging programmatic needs, national directives, legislative changes, and policy priorities. This role requires deep contextual understanding of Head Start operations, strong relationships across the early childhood development community, and subject matter expertise across key Head Start content areas. The specialist supports time-sensitive, high-impact initiatives-and provides both short- and long-term expertise in functional, operational, and programmatic domains.

Key Responsibilities:

• Provide expert guidance across all major Head Start content areas, including: Education, Health and nutrition, Mental health, Dental, Social services, Family and community engagement, Early childhood and comprehensive services.
• Utilize OHS systems such as GrantSolutions and the Head Start Enterprise System (HSES) for tracking, documentation, and analysis.
• Support the development of custom solutions and specialized workplans tailored to OHS needs and timelines.
• Prepare clear summaries, data briefs, and presentations for OHS leadership.
• Participate in national and regional OHS meetings as directed.
• Provide training and briefings for senior management on issues involving state systems.
• Deliver on-site, group, and virtual trainings on governance, program management, fiscal operations, and oversight.
• Support strategic planning efforts for state initiatives and early childhood services.
• Assist with development of materials and documentation to support policy, strategy, and program implementation.

Required Qualifications:

• Bachelor's or Master's degree in early childhood education, public administration, social sciences, public policy, or related field
• 5+ years of experience supporting Head Start/Early Head Start programs or federal early childhood initiatives.
• 2+ years of experience supporting federal program initiatives or high priority national projects.
• 2+ years of experience providing training or technical assistance in early childhood, governance, performance management, or fiscal oversight.
• US government issued security clearance required (will be initiated upon hire)
• Valid driver's license and ability to pass an MVR check.

Preferred Qualifications:

• Deep knowledge of Head Start Program Performance Standards and program operations.
• Strong analytical skills with the ability to interpret programmatic, fiscal, and operational data.
• Exceptional written communication skills, particularly for federal style guidance, tools, and decision documentation.
• Experience developing technical assistance tools, templates, and guidance used at scale.
• Familiarity with HSES, Smartsheet, or similar tracking and workflow tools.
• Experience providing training or TA to erse stakeholders.
• Proven ability to develop presentations, strategic content, and briefing materials for senior leaders.

#Indeed

#CSSS

Working at ICF

ICF is a global advisory and technology services provider, but we're not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO policy.

We will consider for employment qualified applicants with arrest and conviction records.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, iniduals with disabilities, and iniduals with sincerely held religious beliefs, in all phases of the application and employment process.

Read more about workplace discrimination rights or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [email protected]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$67,355.00 - $114,503.00

Nationwide Remote Office (US99)

Title: Sr Executive Assistant (Hybrid -San Diego, CA)

Location: US - California (San Diego - Office)

Job Description:

The Senior Executive Assistant will provide high-level administrative support to the Executive Team member and when possible, the position will also provide support to other members of the executive team, as needed. The ideal candidate is a seasoned, detail-oriented professional with exceptional multitasking abilities and a proactive mindset. This role requires excellent communication skills, sound judgment, discretion, and the ability to operate independently in a fast-paced environment. 

RESPONSIBILITIES

• Executive Support & Point of Contact: Serve as the primary liaison for the VP, Type 2 Franchise Head

  both in-person and virtually, ensuring seamless communication and coordination.

• Calendar & Scheduling Management: Manage complex calendars including prioritizing meetings, resolving scheduling conflicts, and coordinating logistics such as room bookings, agendas, IT setup, presentations, catering, and attendee updates. 

• Calendar Alignment: Ensure the Growth organization’s calendar is synchronized with the broader enterprise calendar. 

• Digital Collaboration Tools: Maintain and update the team collaboration spaces like Teams and SharePoint to support team communication and alignment. 

• Expense Management: Prepare and submit expense reports via Concur, ensuring accuracy and compliance. Reconcile corporate card transactions regularly. 

• Meeting Coordination: Organize and facilitate meetings across platforms (MS Teams, Zoom, etc.), including agenda preparation, minute-taking, action item tracking, and presentation development. Lead logistics for quarterly town Halls. 

• Event Planning: Plan and execute team offsites, social events, and other gatherings led by the Growth Officer, including venue selection, catering, and vendor coordination. 

• Vendor & Purchase Order Management: Use SAP to create vendor accounts and process purchase orders. Track approvals and ensure timely payments. 

• Invoice Processing: Manage invoices, resolve discrepancies, and maintain accurate financial records. 

• Travel Arrangements: Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itinerary management. Handle last-minute changes with agility. 

• Confidentiality & Communication: Handle sensitive corporate information with discretion and communicate professionally within scope of authority. 

• Additional Duties: Perform other responsibilities as assigned to support the effectiveness of the growth office

EDUCATION AND EXPERIENCE:

Minimum Requirements:

• 7–10 years of experience supporting C-level executives. 

• Proven ability to manage complex projects and coordinate across stakeholders. 

• Experience in global organizations, navigating time zones and cultural nuances.

Skills/Competencies:

• Dependable, highly organized and very detail oriented.

• Ability to act independently and use discretionary judgment.

• Demonstrated problem-solving and project management skills.

• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), MS Teams, SharePoint, and Smartsheet.

• Experience with Concur and SAP is highly desirable.

• Exceptional verbal, written, and presentation skills.

• Ability to manage multiple priorities and work effectively under pressure.

• Strong interpersonal skills and a collaborative, team-oriented approach.

• Resilient and professional mindset in a dynamic and fast-moving environment

Additional Requirements: 

• Occasional travel may be required based on business needs

NOTE: This position is eligible for hybrid working arrangements and requires on-site work from an Insulet office. #LI-Hybrid

Additional Information:

Compensation & Benefits: For U.S.-based positions only, the annual base salary range for this role is $94,700.00 - $142,100.00 This position may also be eligible for incentive compensation. We offer a comprehensive benefits package, including: • Medical, dental, and vision insurance • 401(k) with company match • Paid time off (PTO) • And additional employee wellness programs 

Insulet Corporation (NASDAQ: PODD), headquartered in Massachusetts, is an innovative medical device company dedicated to simplifying life for people with diabetes and other conditions through its Omnipod product platform. The Omnipod Insulin Management System provides a unique alternative to traditional insulin delivery methods. With its simple, wearable design, the tubeless disposable Pod provides up to three days of non-stop insulin delivery, without the need to see or handle a needle. Insulet’s flagship innovation, the Omnipod 5 Automated Insulin Delivery System, integrates with a continuous glucose monitor to manage blood sugar with no multiple daily injections, zero fingersticks, and can be controlled by a compatible personal smartphone in the U.S. or by the Omnipod 5 Controller. Insulet also leverages the unique design of its Pod by tailoring its Omnipod technology platform for the delivery of non-insulin subcutaneous drugs across other therapeutic areas. For more information, please visit insulet.com and omnipod.com.

We are looking for highly motivated, performance-driven iniduals to be a part of our expanding team. We do this by hiring amazing people guided by shared values who exceed customer expectations. Our continued success depends on it!

At Insulet Corporation all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Title: [CONTRACT] Recruiting Coordinator

Job Description:

Location

United States

Employment Type

Contract

Location Type

Remote

Department

General & Administrative

Compensation

• US Pay Range $30 – $45 per hour

The salary range is a guideline and actual starting compensation will be determined by location, level, skills, and experience.

At Docker, we make app development easier so developers can focus on what matters. Our remote-first team spans the globe, united by a passion for innovation and great developer experiences. With over 20 million monthly users and 20 billion image pulls, Docker is the #1 tool for building, sharing, and running apps—trusted by startups and Fortune 100s alike. We’re growing fast and just getting started. Come join us for a whale of a ride!

This is a contract role expected to run through end of July 2026.

About the Role

We’re looking for a highly organized Recruiting Coordinator (Contract) to support our Recruiting Operations team during a busy period of hiring growth. This role is heavily focused on high-volume interview scheduling, administrative coordination, and candidate communications — making sure everything runs smoothly behind the scenes.

You’ll partner closely with recruiters, hiring managers, and candidates to coordinate logistics, keep our systems up to date, and help create a great candidate experience. If you enjoy fast-paced work, love staying organized, and take pride in keeping complex scheduling and admin processes on track, this role is for you.

Key Responsibilities

Interview Scheduling & Coordination (Main Focus)

• Schedule a high volume of interviews across recruiters, hiring managers, teams, and time zones.

• Manage complex calendars quickly and accurately.

• Act as the main point of contact for candidates throughout the interview process.

• Follow up proactively to confirm availability, align interview panels, and keep things moving.

• Jump in quickly when schedules change and keep everyone informed.

• Keep candidate records up to date in our ATS (Ashby).

• Send interview confirmations, agendas, and any materials candidates need to feel prepared.

Systems & Operational Support

• Open and help manage job-specific Slack channels to keep everyone aligned.

• Track interviewer participation in shadow and reverse-shadow programs.

• Support clean data entry and documentation to keep reporting accurate.

Onboarding & Admin Support

• Help schedule first-day meetings, trainings, and team introductions.

• Support onboarding logistics as needed to ensure new hires have a smooth start.

Additional Support

• Jump in on recruiting ops projects and help document processes.

• Look for ways to improve scheduling workflows and make things more efficient.

Qualifications

• 1–2 years of experience in recruiting coordination, HR coordination, or a similar administrative role.

• Demonstrated experience managing high-volume scheduling in a fast-paced environment.

• Strong calendar management skills across multiple stakeholders and time zones.

• Highly organized with exceptional attention to detail and follow-through.

• Comfortable working in a remote-first environment.

• Excellent written and verbal communication skills.

• Discreet and professional when handling confidential information.

• Proactive, service-oriented, and solutions-focused mindset.

• Experience with applicant tracking systems (Ashby a plus).

• Proficiency in Zoom, Slack, Google Workspace, and other remote collaboration tools.

We use Covey as part of our hiring and / or promotional process for jobs in NYC and certain features may qualify it as an AEDT. As part of the evaluation process we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound on April 13, 2024.

Please see the independent bias audit report covering our use of Covey here.

Personal Support Assistant

• The Sir John Peace Building, Enterprise Way, Nottingham NG2 7EP, Nottingham, United Kingdom
• Employees work in a hybrid mode
• A 40% office presence is required
• Full-time
• Employee Status: Regular
• Role Type: Hybrid
• Department: Human Resources
• Schedule: Part Time

Company Description

Experian is a global data and technology company, powering opportunities for people and businesses around the world. We help to redefine lending practices, uncover and prevent fraud, simplify healthcare, create marketing solutions, and gain deeper insights into the automotive market, all using our unique combination of data, analytics and software. We also assist millions of people to accomplish their financial goals and help them save time and money.

We operate across a range of markets, from financial services to healthcare, automotive, agribusiness, insurance, and many more industry segments.

We invest in people and new advanced technologies to unlock the power of data. As a FTSE 100 Index company listed on the London Stock Exchange (EXPN), we have a team of 22,500 people across 32 countries. Our corporate headquarters are in Dublin, Ireland. Learn more at experianplc.com.

Job Description

We are looking for a Personal Support Assistant, on a part-time basis, to join the Global Corporate HR team. Reporting into the HR Service Improvement Team leader,you will be provide administration support.

This is a part-time 15 hour per week role which will need to be split across 3 days to provide the required support.

Responsibilities will include:

• You will monitor and organise incoming/outgoing email communications and responding to internal stakeholders
• Diary management to prioritise and co-ordinate appointments and maximise time efficiency.
• Review, correct and improve written documents, presentations and information
• You will provide support in organising meeting agenda, taking notes and sending out meeting actions.
• Review written documents (such as policies, findings, or papers) for grammatical and spelling errors and summarising points.
• Project coordination and planning tasks.

Qualifications

• Previous PA or EA experience essential, with a background in HR preferred
• Excellent administration skills including diary management
• Deliver high standard of work, with a focus on details, and meeting agreed timescales
• Enthusiastic and motivated tailoring your approach to work and get involved in everything during peak periods
• High standard of IT skills including Excel (can maintain complex spreadsheets), Outlook, Word and PowerPoint

Additional Information

Benefits package includes:

• Hybrid working - 40% office based
• Great compensation package and discretionary bonus plan
• Core benefits include pension, bupa healthcare, sharesave scheme and more
• 25 days annual leave with 8 bank holidays and 3 volunteering days. You can purchase additional annual leave.

Our uniqueness is that we celebrate yours. Experian's culture and people are important differentiators. We take our people agenda very seriously and focus on what matters; DEI, work/life balance, development, authenticity, collaboration, wellness, reward and recognition, volunteering... the list goes on. Experian's people first approach is award-winning; World's Best Workplaces™ 2024 (Fortune Top 25), Great Place To Work™ in 24 countries, and Glassdoor Best Places to Work 2024 to name a few. Check out Experian Life on social or our Careers Site to understand why.

Experian is proud to be an Equal Opportunity and Affirmative Action employer. Innovation is an important part of Experian's DNA and practices, and our erse workforce drives our success. Everyone can succeed at Experian and bring their whole self to work, irrespective of their gender, ethnicity, religion, colour, sexuality, physical ability or age. If you have a disability or special need that requires accommodation, please let us know at the earliest opportunity.

Grade: F/EB10

#LI-RN1 #LI-Hybrid

Title: Bilingual Administrative Assistant (Remote)

Location:  United States

Job Description:

Applicants from any U.S. state/city are welcome to apply.

We are seeking a Bilingual Administrative Remote Assistant to support a growing law firm with billing management through Clio and client communications. The firm includes approximately 15 attorneys, and this role will play a key part in ensuring accurate, timely billing while maintaining strong client relationships.

This is an excellent opportunity for someone with legal billing experience who thrives in a fast-paced, professional environment and enjoys providing high-level administrative support.

Key Responsibilities

• Manage and process billing in Clio Manage (time entries, invoices, and payment processing)

• Track billable hours and ensure accuracy across multiple matters

• Coordinate billing updates and inquiries with attorneys and clients

• Follow up on outstanding invoices and past-due payments

• Maintain organized billing records and detailed documentation of client communications

• Provide administrative support, including document management and scheduling

• Communicate professionally via email, phone, and client portals

Required Qualifications

• Bachelor’s degree (completed)

• Hands-on experience with Clio Manage (billing, timekeeping, or client management)

• Prior experience as a Remote Assistant in a law firm or legal services environment

• Excellent written and verbal English communication skills

• Fully bilingual in Spanish and English (written and verbal)

• Strong attention to detail with the ability to manage multiple priorities

• Professional, proactive, and dependable work ethic

• Reliable high-speed internet connection and dedicated remote workspace

Preferred Qualifications

• Experience supporting multiple attorneys within a law firm

• Knowledge of legal billing procedures and terminology

• Prior client-facing or customer service experience

Why Join Equivity?

• Comprehensive benefits package: medical, dental, vision, sick leave, employee discounts, EAP, and expense reimbursements

• 100% remote work environment with flexibility and autonomy

• Opportunity to support professional clients nationwide

About Equivity

Equivity provides high-level virtual assistance to clients across the United States, specializing in administrative, marketing, and paralegal services. We partner with professionals and firms across erse industries to deliver expert remote support.

Senior DC Pension Administrator

In Person

Cranston RI

Full time

JR100545

Grow With Us! At Hilb Group, we recognize that our associates are our greatest asset. We promote a service-driven culture of high performance that encourages career and professional development. The Hilb Group is currently seeking a motivated and ambitious Sr. Pension Administrator to join our team. This position will report to our agency located in Cranston, RI.

The ideal candidate will be motivated to succeed, is well organized, able to prioritize, and able to work well with a team.

This is a hybrid position.

Responsibilities:

• Determine eligibility, identify key/highly compensated employees, and resolve data errors.
• Calculate all contribution types: pro rata, integrated, new comparability, matching, safe harbor, and contributions requiring earned income calculations.
• Complete full compliance testing, including 414(s), 416 Top Heavy Minimum, 410(b), 401(a)(4), BRF, 402(g), plan limits, 415(c), ADP/ACP, and top-heavy determination.
• Prepare contribution variance reports (match and nonelective) to determine true-ups.
• Prepare and review asset reconciliations and valuations for pooled accounts, SDBAs and daily platforms.
• Prepare Forms 5500, 5500-SF, 8955-SSA and 5330, including review of work prepared by assistants.
• Provide audit support for plans required Form 5500 audits.
• nterpret and explain plan document provisions and amendments in client-friendly language.
• Recommend amendments that improve efficiency, compliance, and the operational flow of the plan.
  Deliver timely, professional responses to client inquiries.
• Anticipate and resolve administrative challenges by providing practical solutions.
• Simplify complex technical and regulatory information for non-technical audiences.
• Participate in continuing education (credentialed or not).
• Collaborate across internal teams and contribute to process improvement initiatives

Qualifications:

• Advanced knowledge of defined contribution plan administration
• Strong proficiency in compliance testing (ADP/ACP, coverage, nondiscrimination)
• Expertise with plan documents, amendments, and operational guidance
• Experience preparing annual government filings (5500 series, 8955-SSA, 5330)
• Asset reconciliation and valuation skills (pooled, SDBA, daily recordkeeping)
• Multi-platform proficiency, specifically:
  • ASC Valuation and ASC DGEM
  • PensionPro
  • FT Williams
• Microsoft Office Suite and Microsoft Teams
• Ability to translate technical retirement plan rules into simple, clear explanations.
• Professional, calm, and confident client-facing demeanor
• Strong written and verbal communication abilities
• High-level analytical capabilities
• Exceptional attention to detail
• Ability to identify errors, troubleshoot data issues, and propose process improvements.
• Ability to work independently in a remote environment.
• Strong time-management skills, including effective use of structured routines such as block scheduling.
• Proactive approach to developing solutions and anticipating client needs.
• Minimum five years of plan administration experience in a TPA setting, across a wide mix of DC plan types and complexities.
• Associate or bachelor's degree preferred; equivalent experience considered.
• ASPPA or NIPA credentials strongly preferred. Non-credentialed hire must obtain ASPPA QKA or NIPA AKS within 12 months (study materials and exam fees reimbursed upon passing)

Benefits: 

• Company Paid Life Insurance, Long-Term and Short-Term Disability.
• Medical, Dental, Vision and FSA/HSA plans.
• 401(k) with company match.
• Additional voluntary benefits including Critical Illness, Accident Insurance, Hospital Indemnity and Supplemental Life Insurance, Legal and Identity Protection, and Pet benefits.
• Generous PTO.
• An awesome team of professionals!

Templates Specialist

remote type

Remote

locations

Remote, United States

time type

Full time

job requisition id

REQ -1137

Best Life

We believe great work begins with great people. That’s why our culture is built on respect, trust, and belonging. We create an inclusive environment where every team member can bring their authentic self to work—because erse perspectives drive innovation and meaningful impact.

Growth Mindset

We are doers, thinkers, and dreamers. At ABC Fitness, your growth is our investment. Through continuous learning, mentorship, and professional development opportunities, we empower you to reach new heights—personally and professionally.

One Team

From day one, you’ll be part of a team that collaborates, celebrates, and cares. We move fast, support one another, and have fun along the way. Because when you thrive, we all thrive.

INTRODUCTION

This position is directly responsible for the maintenance, mapping, and upload of electronic and paper documents, and taking inbound calls regarding this departments responsibilities.  This position is responsible for conferring with account executives, account managers, onsite implementation managers, other client implementation employees, and clients to collect and implement requirements set by the internal and external clients.

WHAT YOU’LL DO:     

• Field calls and assist with discussions regarding Templates;
• Assist with escalation of issues and assist with clarification and provide advice for best practices;
• Use product knowledge and troubleshooting skills to resolve issues;
• Communicate effectively with external and internal customers to establish proper expectations;
• Map and Upload all electronic documents into DataTrak;
• Updating the mapping of documents to match DataTrak configuration;
• Uploading new and replacement electronic documents into DataTrak;
• Present DataTrak demos for clients and 3rd party vendors as needed;
• Provide training to internal and external clients on template changes;
• Collect feedback and make revisions to templates as requested;
• Updating templates in iPad systems as needed;
• Inspect and verify that all ABC required information is included on the Electronic Document for final approval and before uploading to DataTrak;
• Collect feedback and make revisions as requested;
• Assist with the cleanup of new and existing templates;
• Cross-train and communicate with Product Implementation; employees on template creation and the template workflow;
• Take calls from account executives, account managers, field support technicians, and clients to implement changes to the templates;
• Field questions pertaining to the clients’ member documents and templates;
• Provide daily and monthly reports for external teams as needed
• On-site support of EAE, template branding, and collection of feedback as needed;
• Provide updates on the progress of templates, order delivery status, current location, estimated delivery dates, etc;
• Stay current and knowledgeable on all ABC products;
• Attend scheduled training sessions;
• Participate in department meetings;
• Contribute to product development discussions;
• Works heavily with implementation teams, CM team, and EM team to identify needed documentation and the best format for the end-user application;
• Works with outside Vendors for optimum solutions for clients to ensure proper pricing and processes;
• Ensures cross-team and cross-department cooperation;
• Perform other duties as assigned by the manager or management;
• Regular and reliable attendance required.

WHAT YOU’LL NEED: 

• Must type 40 WPM
• 1 Year experience with DataTrak or equivalent
• Knowledge of iSeries 870, CRM, ServiceNow, Microsoft Office Suite products, Outlook, Adobe Creative Suite, and DataTrak.
• Excellent organization, communication, phone, and writing skills with a passion for good design and strong attention to detail
• Ability and desire to learn complex systems quickly
• Strongly developed analytical and troubleshooting skills
• High proficiency in documentation tools such as Adobe Suite and OneNote
• Must be dedicated to be available on call 24/7
• Must be customer-focused and service-oriented
• Must be able to organize, prioritize, multi-task and complete work with multiple deadlines
• Must be able to work effectively under frequent interruptions and changing requirements
• Must keep the designated work area clean and free of possible distractions

EDUCATION and/or EXPERIENCE

• Bachelor’s Degree or work experience equivalent (2 years)
• Computer skills in the Windows environment
• Some previous Adobe InDesign, Adobe PageMaker, and Adobe Acrobat Experience (preferred but not required).

BASIC SKILLS

• Ability to problem solve using deductive reasoning skills in a timely manner
• Basic skills, including but not limited to addition, multiplication, and ision of whole numbers, decimals, and fractions
• Flexibility and adaptability to frequent change

Employee may be required to furnish mobile services and devices necessary to receive business communications continually, including voice, text, email, and the ability to connect to ABC’s enterprise email server.

Please note that the salary information shown below is a general guideline only and based on employees in the United States and may be different in other countries. Salaries are based upon candidate experience, qualifications, and location, as well as market and business considerations. Our pay range for U.S. based candidates for this position is $18.50 USD hourly. Your recruiter can share more about the specific salary range for the job location during the hiring process. Also, certain positions are eligible for additional forms of compensation such as bonuses and commissions. 

WHAT’S IN IT FOR YOU:

• Purpose led company with a Values focused culture – Best Life, One Team, Growth Mindset

• Time Off – with our open PTO policy, we offer flexibility in how and when you take PTO!

• Days of Disconnect – once a quarter, we take a collective breather and enjoy a day off together around the globe. #oneteam

• Parental & Pawternity Leave – we offer leave for when your family grows by two feet or four paws!

• Best Life Perk – we are committed to meeting you wherever you are in your fitness journey with a quarterly reimbursement

• Medical/Dental/Vision coverage

• EAP – we get you help when you need it. Period.

• Premium Calm App – enjoy tranquility with a Calm App subscription for you and up to 4 dependents over the age of 16

• And more! – so many benefits we couldn’t even fit them all here!

Administrative Assistant - Legal

Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.

As an administrative assistant on our House Counsel team, your role will be key to ensuring our office runs efficiently. Ideal candidates will possess strong time management and communication skills, which will be used while managing and maintaining calendars, reserving event locations, or managing travel arrangements. Additionally, you’ll handle standard administrative duties such as answering phones, managing and maintaining documentation, sending and processing electronic communications and mail, and management of office supplies and equipment. If you have strong attention to detail and thrive in a fast-paced environment, this may be the perfect place for you.

Must-have qualifications

· High School diploma/ GED equivalent or higher and a minimum of three years work experience in an Administrative role.

Preferred skills

· Ability to operate a PC with strong working knowledge of software such as Microsoft Office and Lotus Notes

· Strong verbal and written communication skills

· Ability to multi-task and prioritize work assignments while working with moderate guidance

Compensation 

· $ 22.07-$24.52/hour

· Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance

Location

· This is a hybrid remote position. Candidates must reside within a reasonable distance of the Henderson, NV office. 

Hours

· This is a hybrid remote position. Monday-Friday with hours between 7:00AM-6:00PM. 

· Days worked in the office are Monday, Wednesday and Friday. 

· Training and onboarding hours may vary based on the availability of trainer and leadership hours within the office. 

Benefits

· 401(k) with dollar-for-dollar company match up to 6%

· Medical, dental & vision, including free preventative care

· Wellness & mental health programs

· Health care flexible spending accounts, health savings accounts, & life insurance

· Paid time off, including volunteer time off

· Paid & unpaid sick leave where applicable, as well as short & long-term disability

· Parental & family leave; military leave & pay

· Diverse, inclusive & welcoming culture with Employee Resource Groups

· Career development & tuition assistance

Legal Assistant - Insurance Defense

Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.

As a legal assistant on our team, you’ll handle tasks critical to the success of our law offices. An ideal candidate will have prior litigation experience and an understanding of legal terminology, which will be used to provide administrative support to our attorneys through preparation of legal documents and correspondences, such as motions and pleadings. Using an electronic case management system, you’ll manage attorney calendars, coordinate examinations for defense experts, and communicate with clients. Among other things, you’ll spend time maintaining files, answering phone calls, propounding discovery – including serving client discovery, along with other administrative duties.

This is a hybrid position with occasional travel to an office for meetings and/or training. Candidates must reside within a reasonable driving distance of the office they support.

Must-have qualifications

• High school diploma/GED equivalent or higher and a minimum of two years legal work experience in a business or legal environment supporting a professional team.

Preferred skills

• Insurance defense or personal injury experience working in a law firm
• Time management and organizational skills required to provide support to a large group of professionals
• Typing skills with special attention to grammar and accuracy
• Ability to work independently while maintaining highly confidential information
• Effective listening, verbal and written communication skills

Compensation 

• $29.25 - $32.50/hour
• Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance

Benefits

• 401(k) with dollar-for-dollar company match up to 6%
• Medical, dental & vision, including free preventative care
• Wellness & mental health programs
• Health care flexible spending accounts, health savings accounts, & life insurance
• Paid time off, including volunteer time off
• Paid & unpaid sick leave where applicable, as well as short & long-term disability
• Parental & family leave; military leave & pay
• Diverse, inclusive & welcoming culture with Employee Resource Groups
• Career development & tuition assistance

Fund Operations Associate (Echo)

Remote - UK

Ready to be pushed beyond what you think you’re capable of?

At Coinbase, our mission is to increase economic freedom in the world. It’s a massive, ambitious opportunity that demands the best of us, every day, as we build the emerging onchain platform — and with it, the future global financial system.

To achieve our mission, we’re seeking a very specific candidate. We want someone who is passionate about our mission and who believes in the power of crypto and blockchain technology to update the financial system. We want someone who is eager to leave their mark on the world, who relishes the pressure and privilege of working with high caliber colleagues, and who actively seeks feedback to keep leveling up. We want someone who will run towards, not away from, solving the company’s hardest problems.

Our work culture is intense and isn’t for everyone. But if you want to build the future alongside others who excel in their disciplines and expect the same from you, there’s no better place to be.

While many roles at Coinbase are remote-first, we are not remote-only. In-person participation is required throughout the year. Team and company-wide offsites are held multiple times annually to foster collaboration, connection, and alignment. Attendance is expected and fully supported.

We are seeking a highly motivated and detail-oriented Fund Ops Associate for the Echo team. In this role, you will support the Investment Manager team. You’ll play a critical role in delivering top-quality experiences to our group leads and projects. You will become a subject matter expert in the onchain private sales market. This role spans across operations, payments, legal, compliance and engineering. We are looking for someone who is a team player but can work independently, and who thrives in a dynamic environment.

What you’ll be doing (ie. job duties):

• Key point of contact for group leads and projects to ensure successful deals from launch through to token claiming, delivering top-quality and timely support across the deal lifecycle. 
• Own key operational process throughout the deal lifecycle, including but not limited to document preparation, payment operations, and preparing for token generation events. 
• Manage the end-to-end lifecycle of legal documents, including preparation, review, execution tracking, and secure archival for fund transactions (e.g., subscriptions, redemptions, transfers).
• Lead operational onboarding for new group leads, ensuring that we are compliantly onboarding them while providing a great experience. 
• Drive operational process improvements, documentation, and standardization to enhance efficiency and scalability.

What we look for in you (ie. job requirements):

• 3+ years prior experience in an operations and/or administrative role. 
• Experience working in a high-growth startup where decisions need to be made quickly and teams are lean. 
• Knowledge of fund and onchain related compliance operations and experience with relevant software tooling (AML/KYC/Wallet screening). 
• Systems-thinker who can implement scalable and efficient operational processes in a fast-moving environment.  
• Keen interest or experience in digital assets and private investments with knowledge of onchain tooling to support operations. 
• Collaborate across disciplines to achieve the best outcomes for our group leads and projects. 
• Team player, willing to tackle tasks large or small.
• Remote working experience with teams spread across timezones.

Nice to haves:

• Experience as a paralegal or in an administrative role in the legal or finance industry. 
• Experience working for a venture fund or private equity.  
• Knowledge of securities laws.
• Demonstrated experience managing relationships with sophisticated, HNW or institutional clients.

Pay Transparency Notice: The target annual base salary for this position can range as detailed below. Total compensation may also include equity and bonus eligibility and benefits (including medical, dental, and vision).

Annual base salary range (excluding equity and bonus):

£59,400 - £66,000 GBP

Executive Assistant to the CEO

Remote - Canada, South America , Remote - United States

Who We Are:

Alpaca is a US-headquartered self-clearing broker-dealer and brokerage infrastructure for stocks, ETFs, options, crypto, fixed income, 24/5 trading, and more. Our recent Series D funding round brought our total investment to over $320 million, fueling our ambitious vision.

Amongst our subsidiaries, Alpaca is a licensed financial services company, serving hundreds of financial institutions across 40 countries with our institutional-grade APIs. This includes broker-dealers, investment advisors, wealth managers, hedge funds, and crypto exchanges, totalling over 9 million brokerage accounts.

Our global team is a erse group of experienced engineers, traders, and brokerage professionals who are working to achieve our mission of opening financial services to everyone on the planet. We're deeply committed to open-source contributions and fostering a vibrant community, continuously enhancing our award-winning, developer-friendly API and the robust infrastructure behind it.

Alpaca is proudly backed by top-tier global investors, including Portage Ventures, Spark Capital, Tribe Capital, Social Leverage, Horizons Ventures, Unbound, SBI Group, Derayah Financial, Elefund, and Y Combinator.

Our Team Members:

We're a dynamic team of 230+ globally distributed members who thrive working from our favorite places around the world, with teammates spanning the USA, Canada, Japan, Hungary, Nigeria, Brazil, the UK, and beyond!

We're searching for passionate iniduals eager to contribute to Alpaca's rapid growth. If you align with our core values—Stay Curious, Have Empathy, and Be Accountable—and are ready to make a significant impact, we encourage you to apply.

About the CEO

Yoshi Yokokawa is Co-Founder and CEO of Alpaca. With experience across investment banking and entrepreneurship, he leads Alpaca’s mission to democratize financial services through developer-centric platforms. He has been recognized internationally, including selection as an Endeavor Entrepreneur.

Role Summary

We are seeking a highly proactive Executive Assistant to serve as a strategic partner and force multiplier to the CEO. This role goes beyond administrative support — you will protect the CEO’s focus, manage complex global priorities, and drive cross-functional accountability in a fast-moving fintech environment.

You operate with sound judgment, high emotional intelligence, operational rigor, and discretion — anticipating needs, eliminating friction, and ensuring execution without bottlenecks.

Key Responsibilities

Strategic Calendar & Time Management

• Own and optimize the CEO’s calendar across global time zones, aligning time to highest business priorities.
• Protect deep-work blocks, investor meetings, regulatory discussions, off-sites, and strategic engagements.
• Prepare high-quality briefing materials and pre-reads.
• Anticipate conflicts and rapidly reprioritize based on urgency and impact.
• Act as a strategic gatekeeper — distinguishing urgency from noise and protecting executive leverage.

Executive Communication & Inbox Ownership

• Serve as primary point of contact for internal leaders and external stakeholders (investors, board members, regulators, partners, senior customers).
• Fully triage and manage a high-volume global inbox; draft, delegate, and maintain a zero-lag follow-through system.
• Draft and refine high-impact communications aligned with the CEO’s voice and Alpaca’s mission.
• Ensure timely escalation of critical decisions and commitments.

Board, Leadership & Stakeholder Coordination

• Coordinate board and leadership materials, including agendas, logistics, minutes, and action tracking.
• Support flow of sensitive information with strict confidentiality.
• Interact professionally with C-suite executives, investors, regulators, and enterprise stakeholders.

Project Coordination & Cross-Functional Execution

• Track CEO-level initiatives and action items; drive accountability across teams.
• Support strategic initiatives including investor relations, partnerships, global licensing, customer escalations, and executive planning.
• Maintain dashboards, documentation, timelines, and status updates to ensure execution without bottlenecks.
• Proactively identify risks, blind spots, and operational inefficiencies.

Operational Excellence & Systems Optimization

• Improve executive workflows, communication systems, and internal processes to increase scale and velocity.
• Coordinate NDAs, vendor onboarding, presentations, and operational infrastructure.
• Build reliable systems for meetings, decisions, and stakeholder management.
• Recommend process improvements that enhance executive productivity.

Global Travel & Event Management

• Plan and execute complex multi-country travel, including visas, budgets, contingency planning, and regulatory or board meetings.
• Support participation in high-profile industry events and external engagements.

What Success Looks Like

• The CEO’s time is focused on the highest-value activities.
• Communication across teams and stakeholders is timely, clear, and frictionless.
• Projects under the CEO’s remit remain on track and well-managed.
• External partners experience a responsive, professional executive office.
• The EA anticipates needs and executes independently with minimal direction.

Goals & Performance Indicators

• Executive Responsiveness: 95% of priority emails and stakeholder communications addressed within 1 business day.
• Calendar Precision: Maintain <5% scheduling conflicts or preventable reschedules per quarter.
• Execution Reliability: ≥98% of tracked action items and commitments delivered on time.
• Travel & Logistics Accuracy: 100% adherence to executive preferences, budgets, and timelines.
• Stakeholder Satisfaction: ≥85% executive and leadership satisfaction with support effectiveness.
• Presentation & Materials Quality: Consistently deliver high-quality executive materials on time, meeting clarity and professionalism standards.

Who You Are

Experience

• 5+ years supporting C-suite executives in technology, fintech, financial services, or high-growth startups.
• Experience operating in fast-paced, globally distributed environments.
• Experience working with senior external stakeholders (investors, regulators, enterprise clients).
• Bachelor’s degree preferred.

Skills & Traits

• Japanese language (spoken and written) proficiency preferred 
• Exceptional written and verbal communication.
• Strategic thinker with strong prioritization and judgment.
• High emotional intelligence; skilled at navigating sensitive, high-stakes contexts.
• Operates independently and anticipates needs before they arise.
• Meticulous, detail-oriented, and highly organized.
• Comfortable managing confidential information and complex decision environments.
• Able to context-switch, manage ambiguity, and maintain composure under pressure.
• Proactively supports executive goals, objectives, and KPIs.

Technical Proficiency

• Strong proficiency in Google Suite, Slack, Confluence, JIRA, and Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong presentation-building capability.
• Quick to learn and adopt new systems

How We Take Care of You:

• Competitive Salary & Stock Options
• Health Benefits
• New Hire Home-Office Setup: One-time USD $500
• Monthly Stipend: USD $150 per month via a Brex Card

Title: Administrative Assistant, Senior

Location: Lincolnshire IL, Holtsville NY, Austin TX, or Miramar FL

Job Description:

At Zebra, we are a community of innovators who come together to create new ways of working. United by curiosity and a culture of caring, we develop smart solutions that anticipate our customer's and partner's needs and solve their challenges.

Being a part of Zebra Nation means you are seen, heard, valued, and respected. Drawing from our unique perspectives, we collaborate to deliver on our purpose. Here you are a part of a team pushing boundaries today to redefine the work of tomorrow for organizations, their employees, and those they serve.

You'll have opportunities to learn and lead in a forward-thinking environment, defining your path to a fulfilling career while channeling your skills toward causes you care about - locally and globally.

Come make an impact every day at Zebra.

The Administrative Assistant, Senior provides administrative and clerical support typically to Vice Presidents & Senior Directors. This involves arranging travel itineraries, scheduling meetings using various types of media, taking responsibility for meeting logistics, including conference facilities, refreshments, and interfacing with third party service providers, and collecting data and preparing reports with limited direction.

Responsibilities:

• Coordinates meetings by managing calendars
• Arranges and coordinates travel reservations and itineraries
• Responsible for meeting planning and logistics, including conference facilities, video-conferencing, equipment, refreshments and interfacing with 3rd party vendors
• Collects data and prepares reports with limited direction
• Manages department files
• Identifies areas for improvement and recognizes, initiates and implements simple improvements of work processes

Qualifications:

Minimum Qualifications:

• HS diploma or GED required

Preferred Qualifications:

• 2+years of experience
• Intermediate computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages
• Intermediate work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics
• Excellent written and verbal skills
• Ability to multitask in a fast-paced environment

Position Specific Information:

• Travel Requirements - 10%
• Hybrid schedule (3 days in office/2 remote) in Lincolnshire IL, Holtsville NY, Austin TX, or Miramar FL.

Zebra is an equal opportunity/affirmative action employer committed to a erse and inclusive workplace All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability and protected veteran status or any other basis prohibited by law. If you are an inidual with a disability and need assistance in applying for a position, please contact us at [email protected]. We will ensure that iniduals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

We will ensure that iniduals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Zebra is a federal contractor and is committed to an alcohol and drug free workplace. As a result, all U.S. based employees are subject to the Drug and Alcohol Free Workplace Policy and Procedure.

Zebra Total Rewards includes more than just pay and is structured to meet the needs of our changing global business and evolving talent. We are committed to providing our employees with a benefits program that is comprehensive and competitive - including healthcare, wellness, inclusion networks, and continued learning and development offerings. We offer community service days, in addition to the traditional insurances, compensation, parental leave, employee assistance program and paid time off offerings depending on the country where you work.

Salary: USD 61000.00 - USD 91600.00 Yearly

Salary offered will vary depending on your location, job-related skills, knowledge, and experience.

Additionally, all Zebra roles are eligible for cash incentive programs. For example, sales roles have additional opportunity to earn substantial variable compensation tied to quota achievement. In most other roles, the Zebra annual cash incentive program links Company and inidual performance together. Some roles may also be eligible for long-term incentive equity awards.

To protect candidates from falling victim to online fraudulent activity involving fake job postings and employment offers, please be aware our recruiters will always connect with you via @zebra.com email accounts. Applications are only accepted through our applicant tracking system and only accept personal identifying information through that system. Our Talent Acquisition team will not ask for you to provide personal identifying information via e-mail or outside of the system. If you are a victim of identity theft contact your local police department.

Zebra Technologies leverages AI technology to evaluate job applications using objective, job-relevant criteria. This approach enhances efficiency and promotes fairness in the hiring process. However, every decision regarding interviews and hiring is made by our dedicated team, because we believe people make the best decisions about people. For more on how we use technology in hiring and how we process applicant data, see our Zebra Privacy Policy.

Title: Economic Development Program Specialist

Location: Carrollton United States

Job Description:

Job Summary

The Economic Development and Apprenticeship Program Specialist provides advanced technical level support and office administration associated with all aspects of the Economic Development Division. This position is also responsible aiding in the development of apprenticeships with regional partners, program coordinators and maintaining the required documentation.

Assists the Economic Development Coordinator, the Vice-President of Economic Development in organizing and executing routine administrative activities and special projects, Provides support and reports regularly concerning project activities, status of project initiatives, and results of evaluating success of project goals to the Economic Development Coordinator; Plans, schedules, maintains proctoring computer lab and proctors all assessments offered by Economic Development Division; Plans, schedules, maintains documentation and processes required documentation with the State for the Drivers' Education Program, including the hiring and/or termination of part-time instructors.45%Monitors use of, maintains, purchases and reconciles, in accordance with WGTC policy, all supplies/equipment for the Economic Development Division; Process corporate training agreements, aid with maintenance and data entry into Destiny One (Modern Campus) student management system30%Support employers, students, and other key partners with challenges encountered with apprenticeship programs and work to remediate these challenges.10%Provide technical assistance to businesses/industries and work to keep their requirements for completing Apprenticeship documentation to a minimum.10%Attend professional development training, workshops, seminars, and conferences along with other duties as assigned.5%

Position Type/Expected Hours of Work

This is a full-time position. This position occasionally requires longer hours and some weekend work.

Minimum Qualifications

Associate's degree and three (3) years related work experience.

Note: Experience may substitute for the degree on a year-for-year basis

Preferred Qualifications

• Experience with student management system
• Advanced proficiency in Microsoft Office
• Knowledge of web-based assessment platforms
• Proctoring experience, either in-person and/or remote
• Knowledge and experience with registered apprenticeship programs
• Minimum of five (5) years related work experience

Travel

Travel to other campus locations is required from office location(any campus).

Work Environment

This job operates in a professional office environment, routinely uses standard office equipment and technologies, and requires business attire and professionalism. Typical working hours include Monday - Thursday 8 am - 6 pm and Fridays 8 am - noon. Evening and weekend hours as needed.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 25 pounds.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Associate's degree required in a course of study related to the occupational field and Three (3) years of related work experience Note: Experience may substitute for the degree on a year-for-year basis.

Additional Information

• Agency Logo:
• Requisition ID: ADM0IU5
• Number of Openings: 1
• Advertised Salary: $35,000-40,000
• Shift: Day Job

Title: Document Controls Assistant

Location: Fort Worth United States

Job Description:

Company Description

We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results - for our people, our clients, and our company.

We're a people-centric firm, so it's no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.

Job Description

We are seeking a highly organized and detail-oriented Document Controls Assistant to support our technical teams by ensuring that project documentation is accurately created, maintained, tracked, and archived. This role plays a key part in supporting project delivery by maintaining consistent, reliable, and efficient document control processes across multiple disciplines and project phases.

Working under the guidance of our project document specialists, you will assist with managing incoming and outgoing project documents, monitoring document workflows, and maintaining compliance with internal and client-specific standards.

We have two positions available and will consider candidates interested in working in a hybrid capacity from any of the following office locations: Fort Worth, TX, Overland Park, KS, Omaha, NE or Lincoln, NE.

Responsibilities

• Assist with receiving, reviewing, and processing project documents such as drawings, specifications, submittals, RFIs, change orders, and correspondence.
• Maintain organized electronic filing systems, ensuring accuracy, version control, and traceability.
• Upload, track, and manage project documents within document management platforms.
• Ensure timely distribution of documents to internal teams, external partners, and clients according to project procedures.
• Support quality checks for document formatting, completeness, and compliance with established templates and standards.
• Monitor document workflow timelines and follow up with contributors to keep reviews and approvals on schedule.
• Assist with preparing reports, logs, and transmittals for project teams.
• Support auditing and archiving project documentation at project milestones or completion.

Qualifications

You are passionate about:

• Working collaboratively with others.
• Having ownership in the work you do.
• Using your talents to positively affect communities.

You bring to the team:

• Bachelor's or associate degree in business or a related area required.
• Experience in document control or administrative support within engineering or construction helpful
• Strong attention to detail and commitment to accuracy.
• Ability to work collaboratively with multidisciplinary teams.
• Effective written and verbal communication skills.
• Strong organizational and time‑management skills, with the ability to handle multiple priorities.

#LI-DNI

Additional Information

Olsson specializes in engineering and design, client advisory services, planning, field services, and environmental. Improving the world has been our mindset from the very beginning, back when Olsson first opened for business in 1956. And it will be our mindset for years to come.

As an Olsson employee, you will:

• Receive a competitive 401(k) match
• Be empowered to build your career with tailored development paths
• Have the possibility for flexible work arrangements
• Engage in work that has a positive impact on communities
• Participate in a wellness program promoting balanced lifestyles

In addition, full-time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a bonus system that rewards performance.

Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.

Olsson understands the importance of privacy and is committed to protecting job applicants' personal information. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the "CCPA"), this notice explains Olsson's practices regarding the collection, use, and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices.

For more information about the types of information we collect and how we use it in connection with your general access and use of our website, please review our general California Privacy Notice here.

Create a Job Alert

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Title: Collections Revenue Agent (Multiple Positions)

Location: Eau Claire United States

Job Description:

Position Summary

These Collections Revenue Agent positions are responsible for collecting overdue taxes and other agency debts. Initially, agents work mainly in a call center environment responding to contacts from customers. As agents progress, they spend less time on the phone and more time doing account management and initiating collection actions. The ability to use good judgment and make independent decisions to move accounts towards resolution is integral to this role. The work is fast paced, and every day is different. These roles provide quality customer assistance and acquire additional information to help customers with tax questions. Positions require a high degree of independence, initiative, technical knowledge and ability to communicate across the organization. Job training will be provided in the first two months and ongoing after for specific required computer programs and functions. However, experience regularly using a computer and Microsoft office products to complete tasks will be necessary for success in the position.

Job Details

Background Checks: Due to the nature of this position, final candidates will be subject to criminal background, fingerprint, and tax compliance checks.

I-9 Requirements: Applicants must be legally authorized to work in the United States (i.e., a citizen or national of the U.S., a lawful permanent resident, an alien authorized to work in the U.S. without sponsorship) at the time of appointment. The Department of Revenue does not sponsor work or student visas and is not an eligible OPT employer for those with F1 visas. DOR participates in E-Verify and will provide the federal government with Form I-9 information for all new employees to confirm authorization to work in the U.S.

Probationary Period: An 18-month probationary period will be required for new hires.

Remote Work/Telework: These positions are eligible for remote work/telework up to 60%. After completion of probation, telework may gradually increase up to 60% based on employee performance and work unit needs.

Qualifications

Minimally qualified applicantswill have experience:

• Providing customer service by phone, in writing and/or in person
• Reviewing documents for completeness and processing the information submitted
• Working in an office setting.

In addition to the above, well qualified applicants will have experience:

• Working with tax laws (e.g. income, sales, withholding)
• Taking collection actions and/or determining ability to pay
• Working in a highly regulated industry or government program in a position that requires referencing and applying laws, rules, and policies (e.g., insurance, healthcare, finance, etc.)
• Working in a call center

Effective verbal and written communication skills are required and will be evaluated at a later stage in the selection process

How To Apply

To be considered for this position, you must complete the online application. Click "Apply for Job" to start the application process. For instructions, refer to the following link: Applying to State Service.

You must attach a current resume and a letter of qualifications in a Microsoft Word or PDF compatible format. Make certain these documents clearly illustrate your experience, including detailed examples, with each of the qualifications listed in the "Qualifications" section of this announcement. These documents will be used to assess whether your qualifications meet the qualifications required of the job. For instructions on developing your application and what should be included in these materials, click here.

Make certain your resume and letter are how you want them to be before you finalize the application as you are not able to update or change your application materials once you click "Submit".

Submitted materials will be evaluated by a job expert and the most qualified applicants will be invited to the next step of the selection process. If you are invited to interview, you will be contacted via email. Make certain your contact information is correct and check your email regularly.

Permanent classified state employees who are eligible for transfer, voluntary demotion, or reinstatement should complete the application process as described above by the stated deadline.

The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for application instructions to be considered for the Veterans Non-Competitive Appointment program.

Please see the Frequently Asked Questions for general wisc.jobs user information and technical assistance.

Questions can be directed to Megan Grill at [email protected] or phone at (608)-266-3227.

Deadline to Apply

All application materials must be received by 11:59 PM on March 2, 2026.

Title: Diagnosis-Related Group - Coding Auditor Principal

Location: IL-CHICAGO, 233 S WACKER DR, STE 3700, Minnesota - Mendota Heights, Virginia - Roanoke, California - Woodland Hills

Texas - Houston, Virginia - Richmond, Ohio - Mason, Texas - Grand Prairie, Georgia - Atlanta, Missouri - St Louis, Michigan - Dearborn, Indiana - Indianapolis, Ohio - Cincinnati, FL-LAKE MARY, 3200 LAKE EMMA RD, STE 1000, Kansas - Overland Park, New Jersey - Morristown, California -Costa Mesa, Delaware - Wilmington

Full time

job requisition id:

JR173871

Position Title:

DRG Coding Auditor Principal

Job Description:

DRG Coding Auditor Principal

Virtual:  ​ This role enables associates to work virtually full-time, with the exception of required in-person training sessions, providing maximum flexibility and autonomy. This approach promotes productivity, supports work-life integration, and ensures essential face-to-face onboarding and skill development. Alternate locations may be considered.

• Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless an accommodation is granted as required by law.

Carelon Payment Integrity is a proud member of the Elevance Health family of companies, Carelon Insights, formerly Payment Integrity, is determined to recover, eliminate and prevent unnecessary medical-expense spending.

The DRG Coding Auditor Principal is responsible for auditing inpatient medical records on claims paid based on Diagnostic Relation Group (DRG) methodology, including case rate and per diem, generating highly complex audit findings recoverable claims for the benefit of the Company, for all lines of business, and its clients. Specializes in review of DRG coding via medical record and attending physician’s statement provided by acute care hospitals on paid DRG, especially on very complex coding cases that are paid using APS-DRG, APR-DRG, AP-DRG, MS-DRG or TRICARE methodology and findings may be so complex and advanced that disputes or appeals may only be reviewed by other DRG Coding Audit Principals (or Executives).

How you will make an impact:

• Analyzes and audits claims by integrating advanced or convoluted medical chart coding principles (found in the Official Coding Guidelines, Coding Clinics, and the ICD-10 Alphabetic and Tabular Indices), complex clinical guidelines and maintaining objectivity in the performance of medical audit activities.

• Draws on extremely advanced ICD-10 coding expertise, clinical guidelines, and industry knowledge to substantiate sophisticated conclusions.

• Utilizes audit tools and auditing workflow systems and reference information to make audit determinations and generate audit findings letters.

• Validates accuracy and quality standards as set by audit management for the auditing concept, valid claim identification, and documentation purposes (e.g., letter writing) on lower level auditors.

• Identifies new claim types by identifying potential claims outside of the concept where additional recoveries may be available, such as re-admissions, Inpatient to Outpatient, and Hospital Acquired Conditions (HACs), Preventable Adverse Events (PAEs) or Never Events.

• Suggests and develops high quality, high value concept and or process improvement and efficiency recommendations.

• Operates largely independently and autonomously with little oversight due to extremely high quality output and audit results that only the most advanced and experienced DRG Coding Auditors would understand.

• Performs secondary audits on claims that have been reviewed by other DRG Coders for missed opportunities and identifies gaps in foundational audit knowledge.

• Collaborates with management to improve selection criteria.

Minimum Requirements:

• Requires at least one of the following: AA/AS or minimum of 15 years of experience in claims auditing, quality assurance, or recovery auditing.

• Requires at least one of the following certifications: RHIA certification as a Registered Health Information Administrator, RHIT certification as a Registered Health Information Technician, CCS as a Certified Coding Specialist, CIC as a Certified Inpatient Coder, or Certified Clinical Documentation Specialist (CCDS).

• Requires minimum of 10 years experience working with ICD-9/10CM, MS-DRG, AP-DRG and APR-DRG.

Preferred Skills, Capabilities and Experiences:

• BA/BS preferred.

• Experience with vendor based DRG Coding / Clinical Validation Audit setting or hospital coding or quality assurance environment preferred.

• Broad, deep and niche knowledge of medical claims billing/payment systems provider billing guidelines, payer reimbursement policies, billing validation criteria and coding terminology strongly preferred.

For candidates working in person or virtually in the below location(s), the salary* range for this specific position is $119,760 to $206,586

Locations: California; Illinois; Minnesota; New Jersey;

In addition to your salary, Elevance Health offers benefits such as a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). The salary offered for this specific position is based on a number of legitimate, non-discriminatory factors set by the Company. The Company is fully committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, and local pay equity laws.

*The salary range is the range Elevance Health in good faith believes is the range of possible compensation for this role at the time of this posting. This range may be modified in the future and actual compensation may vary from posting based on geographic location, work experience, education and/or skill level. Even within the range, the actual compensation will vary depending on the above factors as well as market/business considerations. No amount is considered to be wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans. The amount and availability of any bonus, commission, benefits, paid time off, stock, or any other form of compensation and benefits that are allocable to a

particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Job Level:

Non-Management Exempt

Workshift:

1st Shift (United States of America)

Job Family:

MED > Licensed/Certified - Other

Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.

Who We Are

Elevance Health is a health company dedicated to improving lives and communities – and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve.

How We Work

At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business.

We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.

Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process.

The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws.

Elevance Health is an Equal Employment Opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact [email protected] for assistance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

Title: Customer Experience Program Coordinator (Hybrid- Austin, TX)

Location: Austin, TX (Hybrid)

Compensation: Competitive base + benefits

Reports to: VP of Customer Experience

Job Description:

The Customer Experience Program Coordinator supports customer experience initiatives by providing coordination, documentation, and operational support, while also owning defined administrative responsibilities related to AB488 compliance.

This role is execution-focused and designed to support cross-functional CX programs without owning strategy, delivery accountability, or executive decision-making. Strategic CX definition and outcomes remain owned by the VP of Customer Experience.

What You'll Do:

Customer Experience Program Support (Approximately 50-60%)

• Support cross-functional customer experience initiatives, including ESOM, through coordination and follow-through
• Maintain documentation, trackers, and action items related to CX initiatives
• Prepare materials and inputs for CX reviews, updates, and meetings
• Gather and organize information and inputs from internal teams
• Identify gaps, risks, or misalignment and escalate appropriately
• Coordinate meetings, agendas, and follow-ups as needed

AB488 Compliance & Restricted Account Administration (Approximately 40-50%)

• Own weekly administration of the AB488 restricted accounts list, including: managing additions and removals based on established criteria, validating updates with relevant internal teams ensuring updates are accurate and completed on a consistent cadence
• Maintain documentation and audit trails related to restricted account changes
• Coordinate with Legal, Compliance, Operations, and Support teams as needed
• Escalate discrepancies, questions, or potential risks promptly

What You'll Bring:

• 1-3 years of experience in program coordination, operations, customer experience, or a related role
• Strong organizational and documentation skills
• Comfort managing recurring administrative tasks on a weekly cadence
• Clear written and verbal communication skills
• Ability to follow defined processes and escalate issues appropriately

What Drives Us:

At Togetherwork, we exist to help community-driven organizations grow and thrive by creating better experiences for the people they serve. As part of our team, you will contribute to our TW28 vision by living our core values:

• Obsess over our customers
• Own it. Together
• Move fast with purpose

These values guide how we work, support one another, and build a strong, connected culture-both globally and here in Austin.

Excited about this role but don't meet every single requirement? Studies have shown that women and other marginalized groups are less likely to apply to jobs unless they meet every single qualification. At Togetherwork we are dedicated to building a erse, inclusive, and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

The Company offers a comprehensive employee benefits program, including:

• Medical, dental, and vision insurance options
• 100% Employer paid short/long term disability
• Basic Life
• 401K option with 100% company match
• Flexible paid personal/vacation time built on mutual trust and accountability
• 10 sick days annually
• 10 company paid holidays
• 6 weeks paid parental leave
• Culture that values work/life balance and celebrates successes

Title: Global Training Coordinator

Location: Atlanta United States

Job Description:

We create possibilities that move life and commerce forward

Welcome to Manhattan. Every day, our supply chain commerce technology connects two billion people to 20 billion consumer choices. In the warehouse, on the road and in the store, we make what was once impossible, possible. If you want to tackle complex problems and redefine markets, you've come to the right place.

Overview

Manhattan is seeking a Global Training Coordinator to support our mission of delivering world-class training experiences for our customers and internal teams. In this role, you'll serve as a key operational hub within Manhattan's Education Services Organization (ESO), coordinating global logistics, managing learning systems, and leveraging modern tools including AI-enabled solutions to support seamless delivery of instructor-led, virtual, and digital training programs.

Day in the Life

Training & Course Operations

• Coordinate global training programs, including public classes, private customer sessions, and internal enablement.
• Schedule instructors, classrooms, and virtual sessions to ensure optimal utilization across time zones.
• Manage participant communications such as invitations, confirmations, pre-work, and follow-up to ensure a consistent learner experience.
• Track attendance, completion, and certification credits in the LMS and supporting systems.
• Prepare training and utilization reports for internal stakeholders and clients, identifying trends and improvement opportunities.

Learning Systems & Digital Management

• Administer the Learning Management System (LMS), including user accounts, registrations, course offerings, pricing, and certifications.
• Maintain accurate training records in Salesforce and other systems of record.
• Support virtual and digital learning experiences, including setup, access, troubleshooting, and basic platform support.
• Collaborate with ESO team members to publish and update digital course assets such as recordings, documents, and evaluations.

Business Operations & Enablement

• Support marketing and promotion of training offerings through course listings, email communications, and partner outreach.
• Coordinate production and distribution of training materials, ensuring global version accuracy.
• Assist with end-of-month financial reporting and billing for training events, including reconciliation of attendance, fees, and discounts.
• Monitor shared inboxes and request channels to triage, respond to, and fulfill training-related inquiries

What We Need from You

Skills & Abilities

• Proactive problem solver capable of managing last-minute schedule or scope changes with minimal disruption.
• Strong organizational and multitasking abilities, with consistent follow-through.
• Demonstrated ability to meet deadlines across multiple time zones and concurrent programs.
• Excellent written and verbal communication skills with professional interaction across customers, instructors, and internal teams.
• High attention to detail and ownership mindset regarding data accuracy, logistics, and learner experience.
• Comfort working cross-functionally in a global, fast-paced, and evolving environment.
• Willingness to learn new systems and tools as the training tech stack evolves.
• Comfort using AI-powered tools for drafting communications, analyzing data, or automating routine tasks.

Minimum Qualifications

• 2-4 years of experience in training coordination, event operations, customer enablement, sales operations, or a related role.
• Bachelor's degree in business, Education, Communications, or a related field (or equivalent work experience).

Preferred Technical Experience

• Proficiency in Microsoft Office (Excel for reporting, Outlook for scheduling, PowerPoint/Word for materials).
• Experience with Learning Management Systems (LMS), preferably Saba or Cornerstone.
• Experience with Salesforce or other CRM platforms.
• Familiarity with SharePoint or similar document management tools.
• Experience with virtual meeting platforms such as Zoom, Teams, or Webex.
• Familiarity with AI or automation tools and interest in leveraging them for training operations.

Why Join Manhattan?

• Competitive Rewards: Market-leading pay, comprehensive health coverage, and a 401(k) with 50% match up to 6% from day one.
• Career Growth: Access Global Path, our structured development program with global opportunities, free LinkedIn Learning, and mentorship.
• Inclusive Culture: Join a erse team and Employee Connection Groups like Multicultural Network, LGBTQ+ Alliance, Women's Initiative Network, and MA Mamas.
• Flexibility & Balance: Hybrid work options, flexible policies, and onsite fitness centers to help you recharge.
• Community Impact: Monthly volunteer events and opportunities to make a difference locally and globally.

#LI-CS1

Committed to ersity and inclusion

At Manhattan, it's about more than just the work. From cultural celebrations to interest groups to volunteer opportunities, your true self is always welcome here. Our team members' backgrounds, experiences and perspectives add to us as a whole and make us unique.

We are proudly an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a veteran. In the United States, Manhattan Associates participates in the Employment Eligibility Verification Program (E-Verify) operated by the Department of Homeland Security in partnership with the Social Security Administration. Participation in the E-Verify Program allows Manhattan to confirm the employment eligibility of all newly hired employees after the Employment Eligibility Verification Form (Form I-9) has been completed.

Title; Senior Executive Assistant

Location: TX - Austin

Department: C-Suite

Job Description:

Senior Executive Assistant

Location: Austin, TX (Hybrid)

Onsite: Remote to start, 3 days a week based on need sometime in 2026

Travel: Less than 15%

Manages Others: No

Experience: 8+ years’ of progressive experience in an administrative/Executive assistant capacity, supporting VP level and above. Demonstrated ability to successfully support a minimum of 3-5 executives. Excellent interpersonal skills, high degree of attention to detail, ability to work independently, and exceptional written and verbal communication skills are required.

This opportunity is at a very established technology company with a robust global footprint.

Position: Senior Executive Assistant

The Senior Executive Administrative Assistant will play a crucial role in supporting executives by managing calendars, coordinating travel, processing/reconciling expenses and ensuring smooth operations. The ideal candidate will have at least 8+ years of administrative experience, supporting VP level and above, a passion for partnering with executives, and a proactive approach to problem-solving. This role requires a high level of organizational skills, attention to detail, and the ability to anticipate needs and address them before they arise. If you are a proactive, detail-oriented inidual with a passion for supporting executives, we encourage you to apply.

· Professional Excellence: The Senior Executive Assistant will be responsible for supporting 3-5 Executives. Thriving in a very dynamic work environment, the Senior Executive Assistant will cultivate strong working relationships across the organization, fostering a culture of collaboration and excellence.

· Calendar Management: Outlook calendar management; oversee complicated internal and external meetings and domestic/global travel schedules.

· Travel Booking: Coordinate the booking of domestic and international travel including assisting with any travel Visa requirements.

· Attention to Detail/Strong Organizational skills: The Senior Executive Assistant will bring a blend of attention to detail, strong organization, and time management skills to handle constantly changing schedules and meet critical business demands.

· Ability to Multitask: With a commitment to exhibiting professionalism, they will multitask and make sound judgments, while collaborating with our Lead Executive Assistant.

· Facilitate Meetings: May be asked to attend and facilitate meetings and events; setting up meeting spaces, Teams meetings/webinars/townhalls, office logistics, presentation materials, taking notes, and following up on action items.

· Handle Confidential and Sensitive Information: Assist with confidential and non-routine information, materials, and issues in support of assigned executives.

· Written Communication Support: Conserve our Executive's time by reading, researching, and routing correspondence; drafting emails, letters, and documents; collecting and analyzing information; initiating telecommunications; and assisting with presentations.

· Logistics Support: In partnership with other EAs coordinate logistics as required for offsite leadership and client meetings.

· Event Planning: In partnership with other EAs manage event planning including catering coordination for smaller meetings and larger internal company-wide events.

· Expense Reporting: Assist with and prepare expense reports per policy and complete monthly expense reconciliation

· Calendar Management: Efficiently manage executive calendars, scheduling meetings, appointments, resolving conflicts and travel arrangements.

· Travel Booking: Coordinate travel logistics, including flights, accommodations, ground transportation, and itineraries.

· Anticipate Needs: Proactively identify and address executive needs, ensuring seamless operations.

· Collaboration: Work closely with other executive assistants to align schedules and travel plans.

· Event Planning: Assist in organizing company events, conferences, and meetings.

· Gifting Coordination: Manage thoughtful gifting for special occasions.

Qualifications:

· Experience: Minimum 8+ years of progressive experience as an Administrative/Executive Assistant.

· Passion and Motivation: A genuine passion about the work an Executive Assistant does and a true desire to partner with executives and contribute to their, and your, success.

· Go Above and Beyond: Willingness to exceed expectations and take initiative.

· Sense of Urgency: Ability to respond promptly with critical information and answers.

· Software Proficiency: Proficient in MS Office (Word, Excel, PowerPoint), Teams, and Outlook.

· Travel Tools: Familiarity with Ramp, Egencia and Expensify.

· Track Record: Demonstrated success in previous roles.

· Personality and Leadership:

· Detail-Oriented: Meticulous attention to detail.

· Highly Organized: Ability to manage multiple tasks efficiently.

· The Go-To Person: Be the central point of contact for executives and occasionally others in the organization.

· The Fixer: Solve problems and make their lives easier, both personally and professionally.

· Hyper-Vigilant: Anticipate issues before they reach the executive.

WHO WE ARE

BusPatrol is a technology company with a public safety mission. Through relentless innovation and discovery, we are strengthening trust, safety, and transparency across the student transportation space and making the trip to and from school safer for students. As a leader in smart transportation, BusPatrol brings cutting-edge AI, machine learning and IoT safety tech solutions to school buses

across North America. BusPatrol’s technology has been deployed onto more buses and has been used to issue more school bus stop arm citations than any other company in the world.

WHAT WE OFFER

BusPatrol employees get:

· A competitive salary and benefits package

· Comprehensive personal time off, including volunteering and birthday days off

· An opportunity to help build a company dedicated to children’s safety

· The chance to join an innovative and dedicated team, focused on leading edge technology

· The occasion to participate in BusPatrol’s culture of safety, learning, and teamwork

BusPatrol’s school bus safety programs are violator-funded, meaning that those who break the law pay for the technology that protects children. We build solid partnerships in the communities in which we operate which, coupled with our innovative business model, leads to sustainable efforts to change driver behaviors.

HOW WE WORK

On our mission to make the journey to and from school safer for children, the way we work together and with our partners is built on foundational cultural pillars.

· SAFETY Safety is our focus, for the children we protect and for each other. We follow the letter and spirit of occupational safety law, relentlessly employ safety best practices, and foster learning and development on our worksites. We are safe to be ourselves and to make mistakes, and we create safe environments for our teams.

· CONNECTION We build strong relationships and teams in support of our mission. We promote and provide opportunities for employees to grow together.

· EXCELLENCE We commit to innovation and quality work in support of our mission and each other. The children we safeguard are at the forefront of our decisions and actions and we excel on their behalf.

· IMPACT We measure success by fulfilling our mission and keeping the company strong. We invest our time and energy in the actions that deliver results for students and for their communities.

We are looking for a valued member of the BusPatrol team to assist us in our quest to improve children’s safety. This is an important role for us and a great opportunity for the right candidate. Our environment is inclusive, erse, ignited, built on integrity, and deeply committed.

The US salary range for this position is provided in this posting. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for salaries for the position across all US locations. Within the range, inidual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your Talent Partner can share more about the specific salary range for your preferred location and skill level during the hiring process.

Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, and/or commission (if applicable) or benefits.

EOE/AA Disability-Veteran

Title: Coordinator, Financial Counseling

Location: San Marcos United States

Job Description:

What Financial Assistance Counseling (RCM) contributes to Cardinal Health

Practice Operations Management oversees the business and administrative operations of a medical practice. Financial assistance counselors guide patients through their healthcare financial obligations.

The Financial Counselor is dedicated to the follow-through of guidelines for financial counseling, financial assistance, and collection practices for all medically necessary services while ensuring access for all patients.

This role is hybrid with two days per week onsite in San Marcos and the remaining days working remotely.

Responsibilities

• Running Daily Schedules for consults and new/added procedures.
• Completing VOB and cost estimates.
• Collect on all time-of-service payments for patient responsibility
• Applying for financial assistance.
• Applying for Medicaid/Medi-Cal.
• Coordinate with early out collections partner for payment plan and payment financing options.
• Responsible for monitoring and collecting on all outstanding patient balances owed.
• Complete Applications for assistance and patient assistance programs based on clinic need.
• Apply and track all financial assistance applications in assist point.
• Ensure maximized assistance gained for all patients based on coverage needs.
• Coordinate educational calls with all patients to ensure financial literacy of their insurance and assistance options available according to their inidual needs and eligibility.
• Conduct campaigns for patient education specific to open enrollment opportunities
• Initiate and track all charity care applications
• Work closely with other Financial Counselors, Patient Navigators, front office staff and clinical staff to ensure smooth collection process.
• Maintain month key performance indicators (KPIs) established both inidually and in team setting.
• Deliver monthly KPI's to manager on time for prior month.
• Regular attendance and punctuality.

Qualifications

• 1-3 years of experience, preferred
• High School Diploma, GED or equivalent work experience, preferred.
• Strong knowledge of insurance claim processing and denial management preferred.
• Familiarity with Medicare, Medicaid, commercial insurance plans, and managed care preferred.
• Proficiency in billing software (e.g. Athena, G4 Centricity, etc.) and Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Ability to work independently and manage time effectively.
• Detail-oriented with strong analytical and problem-solving skills

What is expected of you and others at this level

• Applies acquired job skills and company policies and procedures to complete standard tasks
• Works on routine assignments that require basic problem resolution
• Refers to policies and past practices for guidance
• Receives general direction on standard work; receives detailed instruction on new assignments
• Consults with supervisor or senior peers on complex and unusual problems

Anticipated hourly range: $21.00 - $26.10

Bonus eligible: No

Benefits: Cardinal Health offers a wide variety of benefits and programs to support health and well-being.

• Medical, dental and vision coverage
• Paid time off plan
• Health savings account (HSA)
• 401k savings plan
• Access to wages before pay day with myFlexPay
• Flexible spending accounts (FSAs)
• Short- and long-term disability coverage
• Work-Life resources
• Paid parental leave
• Healthy lifestyle programs

The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity.

Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply.

Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply.

Cardinal Health supports an inclusive workplace that values ersity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law.

Title: Admin Assistant 3

Location: Salt Lake City United States

Job Description:

Publishing Services Department employees believe all God's children need to feel His love. We work to increase the power and reach of our customers' messages and products. This is a hybrid role and will be in the office 3 or 4 days a week.

As an administrative professional, you are asked to play a key role on our leadership team as you support directors and their management team. This includes participating in meetings, preparing documents, reports, charts and graphs, maintaining and updating calendars, including scheduling and/or coordinating meeting, and managing email.

Employees at this level work under minimal supervision and handle complex issues and problems that require comprehensive working knowledge and independent non-routine decision making using initiative, originality, ingenuity, and sound judgment.

Typical responsibilities include but are not limited to:

• Proactively anticipating future needs and making recommendations
• Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met
• Performing research, analyzing information, and making recommendations based on findings
• Compiling complex data/information from a variety of sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Taking meeting minutes and managing meeting documentation
• Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple leaders
• Managing email in-box(es) of assigned leader(s) to agreed level
• Making travel arrangements
• Presenting at meetings
• Supporting office resiliency operations and response (emergency response)
• Planning, organizing, and executing large meetings, conferences, and other events
• Answering complex telephone and email requests

Required:

• High School Diploma or equivalent
• 4 years administrative or related experience
• Comprehensive administrative support working knowledge

Key Skills include the ability to:

• Communicate professionally in writing and verbally.
• Utilize Microsoft Office and other software at an advanced level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents.
• Provide advanced research, analytical, and data summation support.
• Proactively anticipate needs and think strategically
• Take standard processes and procedures and adapt to address complex problems and find less obvious solutions
• Problem solve and resolve complex conflict and problems through sound decision making
• Organize and prioritize work and needs
• Coordinate projects and events effectively
• Operate and maintain standard office equipment.
• Interact and work with others in a productive and professional way.
• Work with discretion, confidentiality, and integrity
• Train, mentor, and lead the work of others
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.

Preferred:

• Bachelor's Degree
• Broad knowledge of the organization's structure, functions, and key personnel

Job ScheduleFull time

Regular or TemporaryRegular

Worker TypeEmployee

Number of Openings1

Worthiness QualificationMust be a member of The Church of Jesus Christ of Latter-day Saints and currently temple worthy.

Support Spec II - Legal

LocationUS-CA-West Covina

ID2026-6154

# of Openings 1

Job Family

General & Administrative

Position Type

Remote

Position Summary:

Under general supervision, the primary job function of the Support Specialist II is to provide phone support as well as performing routine but varied clerical and support duties according to standard procedures. 

Geo-Salary Information

The expected base salary for this position will vary depending on a number of factors, including relevant experience, skills and location.

Responsibilities

Essential Job Functions:

• Types and transcribes assignments such as business correspondence, forms and reports.  
• Will have direct contact with customers, may compile information for reports, and processing forms and documents.
• Transferring and escalating potential calls to the appropriate department if needed.

Qualifications

Education:

• Completion of a high school education.

Experience:

• A minimum of 1 year general office or related Company experience.  
• Or equivalent combination of education and/or experience

Knowledge and Skills:

• Written and verbal communication skill to proofread and edit routine forms, reports and business correspondence as well as explain Company policies and procedures and respond to routine inquiries.  
• Job duties consist of a significant percent of typing assignments, must have proficient typing skills. 
• General knowledge of department procedures and operations to prepare, process, and complete assignments appropriately and maintain records.  
• Ability to manage inbound calls in a timely manner, while maintaining a positive, empathetic, and professional demeanor towards customers at all times.
• Engaging in active listening with customers, confirming or clarifying information and addressing customer concerns as needed.

Perks and Benefits

We offer many great benefits, including:

• Competitive compensation
• Flexibility to work from anywhere in the United States for most positions
• Paid time off (vacation time, sick time, 9 paid Company holidays, volunteer hours)
• Incentive bonus programs (potential for holiday bonus, referral bonus, and performance-based bonus)
• Medical, dental, vision, life, and pet insurance
• 401 (k) retirement savings plan with company match
• Engaging work environment
• Promotional opportunities
• Education assistance
• Professional and personal development opportunities
• Company recognition program
• Health and wellbeing resources, including free mental wellbeing therapy/coaching sessions, child and eldercare resources, and more

Pay Range

USD $30,390.00 - USD $48,544.00 /Yr.

Senior Coordinator, Contract Support

locations

Remote - United States

time type

Full time

job requisition id

Req_12494

The Senior Coordinator for Contract Support will support the Sales team by facilitating the completion of customer contracts and requests. This inidual will work independently and collaboratively to manage the execution of incoming and ongoing customer contract-related documentation and requests. The role will report directly to the Contract Support Manager.

Essential Responsibilities: 

• Monitor and track Contract Support requests via Smartsheet logs.

• Support the tracking of contracts within Smartsheet and filing within the Google Workspace.

• Support ongoing contract development, maintaining communication with all stakeholders to deliver internal and external deadlines.

• Coordinate requests for certificates of insurance.

• Research current and previous contract documentation.

• Assist in the maintenance of tracking systems for ongoing and past contract-related activity through various portals and management tools, including Smartsheet. 

• Support required printing, assembly, and delivery of contracts.

• Maintain shared documentation with relevant company and department information to utilize in the completion of forms and submission sites 

• Provide support with annual contract-support projects.

• Use problem-solving skills to diagnose, troubleshoot, and resolve issues in order to ensure the timely completion of contract-support requests.

Required Qualifications:

• BA/BS Degree 

• 3+ years of experience using technologies such as Microsoft Office, Google Suite, Smartsheet, and Adobe Software to develop spreadsheets, draft templates, and general PDF formatting 

• 1+ years of experience coordinating contract review or contract processing

 Preferred Qualifications:

• A passion for K-12 education

• Experience working for a K-12 education company

• Demonstrated attention to detail

• Excellent writing, grammar, and spelling ability

• Excellent presentation and written/oral communication skills

• Ability to work in a deadline-conscious, data-driven environment

What we offer:

Salary is only one component of the Amplify Total Rewards package, which includes a 401(k) plan, competitive health insurance and mental health options, basic life insurance, paid time off, parental leave, and access to best-in-class development programs. The gross salary range for this role is $65,000 - $75,000. This role is eligible to earn an annual discretionary bonus that rewards inidual and company performance.

Special Assistant to the Deputy Legal Director/Director of the Trone Center for Justice and Equality

New York, New York, United States

ABOUT THE JOB

The ACLU seeks applicants for the full-time position of Special Assistant to the Deputy Legal Director/Director of the Trone Center in the Legal Department of the ACLU’s National office in New York, NY. This is a hybrid role that has in-office requirements of two (2) days per week or eight (8) days per month. 

The priority application deadline is March 4, 2026 though applications will be reviewed on a rolling basis.  Early submissions are encouraged.

WHAT YOU'LL DO 

Reporting to the Deputy Legal Director/Director of the Trone Center, the Special Assistant will be responsible for managing a wide range of administrative, research and operational duties for the Centers, their Projects, and the Department, working closely with relevant parties, including Center Directors, Project Directors, and the Associate Director of Legal Operations.

YOUR DAY TO DAY

CENTER RESPONSIBILITIES

• Provide broad logistical support and assist in managing the day-to-day operations for the Trone Center, including direct support for the Trone Center Director
• Support the Centers for Liberty and Democracy and their respective Directors, as needed
• Support the Center Directors’ cross-functional work by coordinating within the legal department as well as with other organizational departments
• Maintain an organized system of tracking, monitoring, and prioritizing tasks and projects related to the Center Directors’ portfolio to ensure smooth operations
• Provide litigation/paralegal support to the Center Directors and Projects as needed
• Make travel arrangements, process invoices, and complete expense reports with accuracy and timeliness
• Conduct in-depth legal and policy research on ACLU issues
• Draft memos, presentations, talking points, and other various reports for the Center Director
• Assist with information synthesizing for projects managed by the Center Directors, communicating with different parties internally and externally, ensuring timely execution of deliverables, and keeping the Center Director appraised
• Draft Center communications, including digital communications
• Schedule, plan and help facilitate on-site as well as off-site meetings, conferences, internal and external facing events, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials, managing budgets and project plans
• Other duties as assigned

DEPARTMENTAL OPERATIONS RESPONSIBILITIES

• Provide strategic and logistical support for department-wide trainings and all-staff meetings
• Manage departmental onboarding for new hires and offboarding for departing employees
• Ensure departmental legal compliance through various projects assigned by the Associate Director of Legal Operations
• Support implementation of new software and systems throughout the department, and other initiatives as needed
• Provide support for the strategic planning and budget processes
• Engage in special projects and other duties as assigned

FUTURE ACLU'ERS WILL 

• Be committed to advancing the mission of the ACLU
• Center and embed the principles of equity, inclusion and belonging in their work by demonstrating commitment to ersity with an approach that respects and values multiple perspectives
• Be committed to work collaboratively and respectfully toward resolving obstacles and conflicts

WHAT YOU'LL BRING

• Demonstrated passion for advancing civil rights and civil liberties, including racial and social justice
• Self-starter and ability to take initiative
• Strong administrative, organizational, and time management skills
• Detail-oriented and adept at handling multiple tasks simultaneously
• Excellent interpersonal and communication skills, along with strong problem-solving skills
• Proficiency with Microsoft Office Suite and possess experience with Internet research
• Excellent project management skills executed in fast-paced work environments
• Strong analytical skills, comfort with numerical reasoning
• Willing to conquer the “small tasks” with an understanding of their vital importance in the success of the Center
• Excellent writing and proofreading skills
• Ability to work independently, as well as within a team
• Paralegal or other experience in litigation a plus

COMPENSATION

The ACLU is committed to equity, transparency, and clarity in pay. Consistent with our compensation philosophy, there is a set salary for each role based on geographic work location. The annual salary for this position is $85,596. (Level J), reflecting the salary of a position based in New York, NY.  Salaries are subject to a regional pay adjustment if authorization is granted to work outside of the location listed in this posting.  

WHY THE ACLU

For over 100 years, the ACLU has worked to defend and preserve the inidual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBTQ+ community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people.

We know that great people make a great organization. We value our people and know that what we offer is essential not just their work, but to their overall well-being. 

At the ACLU, we offer a broad range of benefits, which include:

• Time away to focus on the things that matter with a generous paid time-off policy
• Focus on your well-being with comprehensive healthcare benefits (including medical, dental and vision coverage, parental leave, gender affirming care & fertility treatment)
• Plan for your retirement with 401k plan and employer match
• We support employee growth and development through annual professional development funds, internal professional development programs and workshops

Program Coordinator, Talent Operations (Temporary) - Remote - Nationwide

Corporate Full-time Temporary Sacramento, California 260000FJ Non-Clinical Talent Acquisition

Remote, Nationwide – Seeking Program Coordinator, Talent Operations

Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.

The Opportunity

• Support planning and execution of interview days and related recruitment events.
• Maintain project plans, timelines, and action items using Monday.com or similar tools.
• Prepare agendas, meeting materials, and follow up documentation for weekly planning meetings.
• Coordinate interview day logistics, schedules, and last-minute changes.
• Serve as a point of contact for interview day participants, including clinicians, recruiters, and internal stakeholders.
• Assist with orientation materials and on-site or virtual event coordination.
• Manage interview schedules, including updates, cancellations, and rescheduling.
• Prepare and send interview-related communications via email and text.
• Coordinate visa-related interviews and special scheduling requests as needed.
• Create and maintain reference materials such as recruiter cheat sheets and interview day directories.
• Track attendance, participation status, and follow-up needs.
• Review and manage event registrations in CVENT.
• Update candidate and registration data in Phenom and other internal systems.
• Upload and manage CVs, headshots, and supporting documents.
• Run weekly reports, track registration trends, and flag discrepancies or issues.
• Audit data for accuracy, formatting, and completeness.
• Monitor and manage a shared program inbox.
• Respond to standard inquiries related to registration, scheduling, and stipends.
• Route requests requiring approval to appropriate leaders.
• Provide timely, professional responses to participants and internal teams.
• Track stipend requests and supporting documentation such as flight receipts.
• Review registration status for stipend eligibility.
• Send reminders and follow-ups related to stipend submissions.
• Partner with accounts payable and program leadership to support accurate and timely processing.
• Work closely with program leadership, recruiting teams, marketing, and operations partners.
• Coordinate deliverables such as directories, badges, signage, and presentation materials.
• Support leadership outreach and follow-ups as needed.
• Help keep cross-functional teams aligned on timelines and responsibilities.

Required Experience and Competencies

• High School diploma or GED equivalent required.
• 1-2 years of administrative work experience, working in a recruiting environment required. 
• Ability to travel to Chicago, Illinois in August 2026 (for approximately 5 days) required.
• Bachelor’s degree preferred. 
• Experience supporting events, programs, or large-scale coordination efforts preferred.
• Familiarity with project management tools such as Monday.com preferred.
• Experience working with registration platforms or CRM systems preferred.
• Prior administrative or operations support experience in a fast-paced environment preferred.
• Strong organizational and time management skills with high attention to detail
• Ability to manage multiple priorities in a deadline driven environment
• Clear, professional written and verbal communication skills
• Comfort working with spreadsheets, reports, and data tracking
• Proficiency with Microsoft Office or Google Workspace tools
• Ability to quickly learn new systems and processes
• Familiarity with project management tools such as Monday.com or ability to learn.
• Ability to complete tasks with varying priorities under conditions requiring speed and accuracy 
• General knowledge of administrative procedures and standard business office practices
• Knowledge of Taleo/Phenom/Salesforce Systems

The Community

Even when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.

• Monthly wellness events and programs such as yoga, HIIT classes, and more
• Trainings to help support and advance your professional growth
• Team building activities such as virtual scavenger hunts and holiday celebrations
• Flexible work hours
• Opportunities to attend Vituity community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
• Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical
• Student Loan Refinancing Discounts
• Professional and Career Development Program
• EAP, travel assistance, and identify theft included
• Wellness program
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees

We are excited to share the base salary range for this position is $22.90 – $28.63, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer.

T&H Performance Improvement Analyst (Remote NC)

Remote, Remote, NC, US

Requisition ID: 3227

Salary Range:$54,007.07 To $70,209.18 Annually

LOCATION:  Remote – this is a virtual, home-based position that operates Monday – Friday from 8:30am- 5:00pm EST. Applicants may live anywhere in Vaya’s catchment counties.   The person in this position must maintain residency in North Carolina or within 40 miles of the NC border.

GENERAL STATEMENT OF JOB

The primary purpose of this position is to provide administrative and operational support for Transition and Housing Department with a focus on quality improvement, process improvement, data, and performance reporting.  The employee will structure, collect,  compile, and analyze data and reports in order to support Transition and Housing operational standards and metrics.  The employee will also utilize data and reports to assess for overall quality, program effectiveness, and outcomes for members.  Employee will provide insight and recommendations in order to continually improve Transition and Housing operations.  

This position is organized, strong detail orientated, methodical, motivated and demonstrates good follow through.

ESSENTIAL JOB FUNCTIONS

Operational Support:

• Collects and summarizes performance data, identifies opportunities for improvement, and presents findings 
• Analyzes current workflows and standards  against performance data in order to assess for process adherence and makes recommendations for improvement
• Improve quality and operational effectiveness by developing  strategies and recommendations from findings associated with member record reviews, audits,   spreadsheets, and surveys
• Create and maintain Transition and Housing performance improvement initiatives required to meet national accreditation or  regulatory performance improvement initiatives
• Develop/edit/maintain report job aids and deliver training and coaching on existing and newly developed reports 
  • Run and report out on  process adherence reports
  • Communicate positively and energetically and is the day-to-day central receiver of feedback and questions about reports from Transition and Housing staff
  • Assist with the development, maintenance, and reporting  of Leadership Dashboards ensuring information is provided to Transition and Housing Directors and VP monthly

Collaboration:

• Support ongoing performance measures by initiating measurable process improvement opportunities within T&H and collaborating with department leads
• Partners with T&H Leadership   to instill a Continuous Improvement Culture 
• Work with T&H Managers and Dept leadership to understand report content 
• Partner with T&H Leadership and other Departments as needed to support the Population Health and T&H data and outcomes strategy
• Work closely with Process Improvement Manager, Population Health Data Managers and Business Analysts to identify and address barriers in technical T&H processes and documentation
• Participate in organizational committees and work groups related to T&H data and quality.
• Work with Subject Matter Experts & Process Improvement Manager to develop drafts of workflow standards and measurable performance metrics

Report Development:

• Ensure operational reports are well developed and put into use in a timely way
• Organize and work with others to submit any report modification or enhancements to Management Information Services
• Work with process oversight workgroups to test new prototype reports, incorporate/address feedback
• Support user acceptance testing strategies and execution plans

Other Duties Assigned:

• Assist in Transition and Housing Department tasks, as identified by your Supervisor

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge, understanding, and application of principles related to Quality Improvement, Process Improvement, Lean Methodologies, and Performance Reporting
• Establish and use quality metrics to drive change and deliver measured improvements
• Knowledge  of the business processes and workflows of the different teams within the Transition and Housing Department
• Knowledge and understanding of  Managed Care Organizations and contract requirements with the Department of Health and Human Services.
• Skilled in Excel with very strong skills including but not limited to filtering, formulas, creation of charts and graphs, and pivot tables.
• Skilled in data literacy and understanding of basic terms and concepts as well as experience creating and applying (i.e., understands measures, metrics, key performance indicators, outcomes, numerators, and denominators; can create rates, averages, percentages, frequencies, etc.).
• Computer proficiency in e-mail, Microsoft suite applications i.e. Excel, Word, Process Mapping, PowerPoint, Power BI
• Participate in and maintain T&H and Vaya trainings and proficiencies.
• Exceptional interpersonal skills, highly effective communication ability, and the propensity to make prompt independent decisions based upon relevant facts
• Excellent verbal and written skills
• Detail oriented, able to organize multiple tasks and priorities, and to effectively manage projects from start to finish
• Ability to demonstrate flexibility and adaptability based on changing priorities and  improvement of processes
• Ability to exercise balanced judgment in evaluating situations and making decisions, and to handle difficult or confrontational situations in a calm, consistent manner

EDUCATION & EXPERIENCE REQUIREMENTS

Bachelor’s degree in sociology, psychology, or related field, including coursework in statistics, research methodology, computer science, continuous improvement and/or other coursework directly related to the work to be performed, and two (2) years of progressively responsible experience in gathering, editing, and analyzing data; or an equivalent combination of education and experience.

Preferred Licensure/Certification:

• Two + years of experience in the field of quality management/continuous quality improvement preferred
• Lean, Six Sigma, Project Management, or related certification is preferred

PHYSICAL REQUIREMENTS

• Close visual acuity to perform activities such as preparation and analysis of documents; viewing a computer terminal; and extensive reading. 
• Physical activity in this position includes crouching, reaching, walking, talking, hearing and repetitive motion of hands, wrists and fingers. 
• Sedentary work with lifting requirements up to 10 pounds, sitting for extended periods of time. 
• Mental concentration is required in all aspects of work.

RESIDENCY REQUIREMENT:  The person in this position is required to reside in North Carolina or within 40 miles of the North Carolina border.

SALARY: Depending on qualifications & experience of candidate. This position is exempt and is not eligible for overtime compensation.

Title: Administrative Specialist 3

Location: Thurston County – Olympia, WA

Salary

$69,000.00 - $78,000.00 Annually

Job Type

Exempt

Remote Employment

Flexible/Hybrid

Job Number

2026-01261

Job Description:

Please Note: The starting salary offer will be determined based on the successful candidates' qualifications within the starting salary range of $69,000 - $78,000 annually.  There is career salary growth beyond this starting range for the successful candidate.

Hybrid: Our physical office is in Olympia, WA. We offer flexible work schedules and locations. This is a hybrid position that allows teleworking. However, you will need to travel to in-person activities, meetings, and events according to business needs frequently.

Why work for OFM

The Office of Financial Management (OFM)serves as the backbone of Washington state government. Our mission is to make our state a better place by connecting people, budgets, policies, data, and systems for state agencies and the Legislature. Our team includes budget advisors, researchers, and other experts, all dedicated public servants working towards an equitable future for every Washingtonian.

If you want to play a key role in enhancing how state government serves its citizens, you've found the right place. Join us in making a meaningful difference for every Washingtonian!

The job opportunity

We are seeking a highly organized and service-oriented Administrative Assistant to join the Washington State Office of Financial Management (OFM) Human Resources team in a pivotal administrative support role. You are the center point of delivering a smooth, welcoming employee experience, serving as the NEOGOV Onboard Administrator and Onboarding Coordinator, and acting as the OFM HR Records Coordinator. You will partner closely with Human Resources (HR) leadership by providing direct support to the HR Director and HR Manager, including calendar and schedule coordination and responsive assistance on priority initiatives. Your tasks will include coordinating purchases and travel, preparing and maintaining personnel forms and correspondence, entering routine actions in HRMS, ensuring I-9 compliance, and supporting a wide range of HR programs and services. Bring your keen attention to detail, customer-focused approach, and collaborative mindset to a team committed to delivering thoughtful, people-centered public service.What you'll work on:

NEOGOV Onboard Administrator:

• Independently create, maintain, and troubleshoot onboarding and offboarding portals, forms, checklists, and workflows. 
• Responsible for managing onboarding and offboarding activities in NEOGOV for all employee movement, by creating/updating new hire forms, checklists, and workflows; collaborating with stakeholders involved to ensure information is current, accurate, and efficient. 
• Troubleshoot and assist customers with technical issues. Train new users on how to navigate/use NEOGOV Onboard as it relates to their role, e.g., Manager, HR User, Employee. 
• Independently work with NEOGOV Onboard customer service help desk/program developers and the Department of Enterprise Services NEOGOV liaisons to resolve issues encountered within the system or initiate program enhancements.  
• Track system updates and take training on new enhancements to the system, and provide information learned to the HR Operations Team and/or others on a need-to-know basis.

 OFM, GOV & OII Onboarding Coordinator:

• Independently manage the onboarding process for new hires for all agencies OFM HR supports.  
• Coordinate/Conduct I-9 verifications. Understand and independently research federal rules and regulations to educate new hires and supervisors of I-9 requirements. 
• Coordinate with supervisors and new hires to ensure SNAP tickets and new employee checklists are completed in NEOGOV Onboard.  
• Serve as a point of contact for employee questions on first day expectations/forms. Liaison between new employees and onboarding isions, coordinating new hire needs. 
• Collaborate with OFM HR Culture & Development Team for New Employee Orientation scheduling.

 HR Records Coordinator (Record retention and management):

• Subject matter expert on records retention and management for all physical and electronic files, which include position files, personnel files, medical files, shared drive files, SharePoint files, litigation hold requests/files, Public Disclosure Requests, and other administrative files. 
• Collaborate with OFM HR to manage records retention and ensure documents adhere to the State's retention schedules and train the team on proper records management. 
• Partner with Legal & Contracts Records Officer to keep up to date on records retention and changes to the records schedule. Attend quarterly OFM Record Coordinator Meetings. 
• Coordinate and respond to litigation holds and public records requests. Search and provide information/documents as requested by the agency's public records officer.  
• Lead records inventory project biannually or as requested by the Legal & Contracts Records Officer. Work with the OFM HR team to identify and disclose records, ensure proper retention or archive/destruction of records. 
• Maintain and organize all active physical and electronic files, such as position files, personnel files, medical files, shared drive files, SharePoint files, litigation hold requests/files, and other administrative/employee files. Track documents and maintain spreadsheets, specifically for non-disclosure agreements, statements of necessity, and reasonable accommodations. 
• Archive physical/electronic personnel files on a biannual basis. Assign appropriate disposition per state retention schedule. Organize and track records sent to archives, recording disposition dates for all personnel files for review and approval for destruction. 
• OFM HR SharePoint Administrator. Ensure SharePoint is utilized appropriately and confidentially to maintain HR documents. Provide access and permissions to SharePoint as appropriate/approved by HR Operations Supervisor. Ensure final documents are in PDF format and searchable. Search for documents as requested.

 Personnel Letters & Correspondence:

• Compose, create, and maintain personnel letter templates. Ensure the OFM HR team uses templates consistently.  
• Support HR Director, HR Manager, and HR Business Partners with personnel-related letters, such as appointments, salary adjustments, title and supervisory changes, lump sum and exchange time awards.  
• Serve as the point of contact for general inquiries for the OFM HR team. Triage incoming inquiries from the OFM HR inbox and route to the appropriate point of contact.  
• Independently respond to general inquiries sent to the OFM HR inbox. Research, interpret, and apply HR rules, policies, regulations, and procedures to provide accurate information to customers. Respond to emails to confirm receipt. 
• Manage Calendars, Meetings & Office Space: 
• Manage calendar for the HR Director and HR Manager. Independently determine meeting priorities to coordinate and reschedule appointments.  
• Organize and schedule routine and complex meetings requested by HR Director, HR Manager, and HR Operations Supervisor that involve multiple stakeholders and different locations.  
• Ensure proper meeting location and equipment are booked for the type of meeting scheduled.  
• Ensure building security requirements are met, such as providing front desk with a list of attendees, obtaining visitor badges, notifying attendees of specific building requirements and are adhered to.  
• Ensure all equipment and other in-person/technology logistics are working prior to the meeting.  
• Prepare and distribute agenda for meetings. 
• Coordinate and purchase meeting refreshments. 
• Take meeting notes; ensure final notes are accessible to meeting stakeholders. 
• Coordinate travel arrangements; ensure itinerary, transportation, and lodging information is accurate and provided to the traveler in advance.

 I-9 Compliance:

• Independently research, interpret, and apply rules, regulations, and resources to ensure compliance with federal I-9 requirements and support/answer employee questions.  
• Track unique I-9 compliance requirements, such as H1B and other temporary visas, partnering with HR Business Partner and employee to ensure re-verifications and other general requirements are met prior to the deadline.  
• Attend training to stay up to date with I-9 rules and regulations.

 Purchasing & Travel Arrangements:

• Make purchases and travel arrangements for OFM HR. 
• Process and track expenses and reimbursements. 
• Create and maintain spreadsheets to verify credit card charges and work with OFM Accounts Payables and the approving authority to ensure proper usage and accountability.  
• Manage TEMS access for OFM HR team.

 Other Administrative Duties:

• Provide direct administrative support to the HR Director and the HR Manager.  
• Conduct personnel file reviews for requesting agencies.  
• Notary services. Answer questions and provide notary services to customers as requested.  
• Process mail/faxes as they come in weekly. Scan and send to the appropriate contact for processing/response, and save in the appropriate OFM HR SharePoint folder. Responsible for sending outgoing mail for OFM HR. 
• Manage the agency organization chart and work with ision administrative support personnel to ensure it is accurate and up to date. Assist GOV entities in ensuring organization charts are accurate.  
• Independently create and manage spreadsheets to track assignments and special projects. 
• Assist with new human resources services/program initiatives that are non-routine or arise due to business needs. Provide input and ongoing administrative support once developed and implemented to ensure initiatives are completed in a timely and efficient manner.  
• Assist the OFM HR team with miscellaneous administrative tasks as assigned or for coverage purposes, such as assisting with recruitments, running data reports, and managing website updates.

What we need you to bring

Required Qualifications:

• Demonstrated ability to prioritize multiple tasks and manage time effectively to meet deadlines.
• Proven track record of providing customer service with strong verbal and written communication skills.
• Experience in managing and organizing records, both electronic and hardcopy.
• Ability to adapt to changing workload demands and remain productive under pressure.
• Experience with coordinating and managing executive-level position calendars.
• Experience with data entry and management.
• Experience with employee onboarding and offboarding.
• Ability to obtain and maintain a notary license.
• Familiarity or experience with creating/drafting/finalizing personnel letters.
• Knowledge of I-9 rules and regulations.
• The ability to take action to learn and grow. 
• The ability to meet the needs of others.

Desired Qualifications:

• Experience with NEOGOV Onboard or similar onboarding/offboarding management system.
• Experience with HRMS or similar personnel data management systems.
• Familiar with civil service rules and HR related policies.
• Experience with records retention procedures and rules for WA State agencies.

We are most interested in finding the best candidate for the job, and that candidate may be one from a less traditional background. Don't let doubts stop you from applying for this position.  If you have transferable experience, please share it with us or contact us with questions about the required qualifications and how your experience aligns with them. 

At OFM, we foster a culture of integrity, innovation, inclusion, and belonging. We value both learned and lived experiences, believing that ersity makes us stronger. To support your health and well-being, we offer a variety of benefit programs for our employees. 

Please visit our Recruitment Page for a full list of benefits available to employees. Here's a quick glance at some of the unique benefits that OFM offers:

• An environment ofersity, equity, inclusion, and belonging
• Medical, Dental, Vision, and Life Insurance
• 12 paid holidays, 14 paid vacation days (minimum), and 12 days of sick leave per year
• State programs

Title: KSL NewsRadio and Podcasting Administrative Coordinator (Part-time)

Location: Salt Lake City, UT

Part time

job requisition id

R7949

Job Description:

Our company is committed to being trusted voices of light and truth reaching hundreds of millions of people worldwide.

COMPANY OVERVIEW

KSL is Utah's #1 source for news, information, and marketplace services, operating as a media powerhouse that reaches over 5 million people monthly through our integrated platforms: KSL.com, KSL TV, KSL NewsRadio, KSL Sports, KSL Classifieds, and our Music Radio stations. Not only is KSL built on being local, trustworthy media, we're innovating into the future of digital media. As one KSL, we combine decades of broadcasting excellence with innovative technology and data-driven insights to deliver unparalleled reach and engagement across Utah's most influential media ecosystem.

The KSL NewsRadio and Podcasting Administrative Coordinator provides essential administrative and operational support to NewsRadio and podcasting leadership and staff in a fast‑paced newsroom environment. This role coordinates scheduling, travel, communications, meetings, expenses, and office operations while supporting both in‑person and virtual work. The ideal candidate is highly organized, technically proficient, professional, and trusted to handle sensitive information in compliance with company policies.

Note: Work configurations are subject to change based on business needs and at company discretion.

• This position is an on-site role that requires the employee to regularly work at our Salt Lake City site.

What You Will Do:

Primary job duties will include, but are not limited to:

• Provide consistent, reliable support to KSL News leaders and newsroom staff and management 

• Fulfilling the administrative needs of the KSL Podcast department

• Welcoming and assisting visitors

• Making travel bookings and scheduling meetings

• Handling incoming and outgoing correspondence and phone calls, including email

• Ordering and stocking office and break room supplies 

• Taking meeting minutes/sending follow up meeting notes 

• Preparing presentations and documents

• Handling expense records for newsroom staff 

• Adept at virtual systems, including Teams

• Project a professional demeanor and appearance both virtually and in person

• Knowledge of contract systems, including contract works and docusign

• Ability to handle knowledge of sensitive information without disclosure 

• Work in compliance with Company policies and procedures

Skills and Experience We Are Looking For:

• Administrative experience supporting leaders or teams in a fast‑paced, deadline‑driven environment; experience in a newsroom or media organization preferred.
• Strong organizational and coordination skills, including scheduling meetings, booking travel, managing calendars, ordering supplies, and tracking expenses with a high degree of accuracy.
• Excellent written and verbal communication skills, with the ability to handle incoming and outgoing correspondence, take meeting minutes, and prepare clear follow‑up notes, presentations, and documents.
• High level of professionalism and discretion, with demonstrated ability to handle sensitive and confidential information in compliance with company policies and procedures.
• Technical proficiency with Microsoft 365 tools (including Teams), virtual meeting platforms, and administrative systems such as contract management tools and DocuSign.
• Education & experience: High school diploma or equivalent required; post‑secondary education or relevant administrative support experience strongly preferred.

Physical Demands

• Receive, process, and maintain information through oral and/or written communication effectively.
• Manual dexterity and fine motor skills to operate computer keys and general office equipment. Ability to work on a computer for prolonged periods of time.
• Sit and/or stand for extended periods of time.
• Lift, move, and carry up to 35 pounds on occasion

Compensation

$17.00 - $21.00. Hourly rate to be determined by multiple factors including but not limited to evaluation of the education, experience, knowledge, skills, and abilities of the applicant along with internal equity and alignment with market data.

What We Offer You: Check Out Our Bonneville Benefits!

Employees at Bonneville can enjoy a broad offering of benefits, including:

• Employee Assistance Program (EAP) services
• Access to an entire team of free financial planners
• Matches on contributions to charitable organizations after one year of service
• Continuous growth and development opportunities
• Dynamic team culture that values teamwork, having fun, and collaboration

Title: Executive Assistant

Location: US Remote

Department: EXECUTIVE

Job Description:

Hims & Hers is the leading health and wellness platform, on a mission to help the world feel great through the power of better health. We are redefining healthcare by putting the customer first and delivering access to care that is affordable, accessible, and personal, from diagnosis to treatment to delivery. No two people are the same, so we provide access to personalized care designed for results. By normalizing health & wellness challenges and innovating on their solutions, we’re making better health outcomes easier to achieve. 

We are seeking a highly organized and proactive Executive Assistant located in the Central Standard Time Zone (CST) to support senior leadership and their teams. This role is critical to ensuring smooth day-to-day operations and enabling leaders to focus on strategic priorities. The ideal candidate is resourceful, detail-oriented, adaptable, and thrives in a fast-paced, collaborative environment.

You Will:

• Provide high-level administrative support to senior leadership, ensuring seamless daily operations.

• Manage complex calendars, including scheduling meetings across multiple time zones and resolving scheduling conflicts proactively.

• Coordinate logistics for meetings and events, including securing conference space, arranging catering, preparing materials, and communicating with attendees.

• Partner cross-functionally to support larger internal or external events as needed.

• Arrange domestic and international travel, including flights, accommodations, and detailed itineraries.

• Prepare and process expense reports in compliance with company policies.

• Support onboarding activities by coordinating workspace setup, system access, supplies, and resources for new team members.

• Maintain a high level of professionalism, discretion, and confidentiality when handling sensitive information.

• Serve as a collaborative partner across teams, providing backup support and contributing to a positive and productive work environment.

• Identify opportunities to improve administrative processes and implement more efficient systems.

You Have:

• 5+ years of direct experience supporting VP-level or executives in a dedicated Executive Assistant role within a complex, fast-paced environment.

• Demonstrated experience managing complex calendars and coordinating travel arrangements.

• Proficiency in Microsoft Office and Google Workspace (G Suite) tools.

• Exceptional organizational skills with strong attention to detail.

• Ability to prioritize multiple tasks and meet deadlines in a dynamic environment.

• Strong written and verbal communication skills.

• High level of integrity and ability to maintain confidentiality.

• Self-motivated with the ability to work independently while collaborating effectively across teams.

• Comfortable navigating organizational structures and building strong internal relationships.

• Willingness to travel occasionally (approximately 10–15%) if needed.

Our Benefits (there are more but here are some highlights):

• Competitive salary & equity compensation for full-time roles

• Unlimited PTO, company holidays, and quarterly mental health days

• Comprehensive health benefits including medical, dental & vision, and parental leave

• Employee Stock Purchase Program (ESPP)

• 401k benefits with employer matching contribution

• Offsite team retreats

We are committed to building a workforce that reflects erse perspectives and prioritizes ethics, wellness, and a strong sense of belonging. If you're excited about this role, we encourage you to apply—even if you're not sure if your background or experience is a perfect match.

Hims considers all qualified applicants for employment, including applicants with arrest or conviction records, in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance, the California Fair Chance Act, and any similar state or local fair chance laws.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Compensation

• $120K – $145K

Executive Assistant to the CEO

Remote

About the role

We’re looking for an exceptional Executive Assistant / Personal Assistant to partner closely with Sparrow’s CEO during a critical phase of growth.

The CEO views her role as setting Sparrow’s vision and hiring and managing a high-performing executive team. Her time is extremely limited—and it’s essential that she spends that time only on the highest-impact work that requires her attention.

In this role, you will act as a force multiplier for the CEO and for Sparrow as a whole. You’ll help increase the velocity at which the CEO can meet, delegate, and make decisions, while ensuring strong follow-through and visibility across the executive team on CEO-dependent work.

This role is expected to be 90% Executive Assistant work and 10% Personal Assistant work, supporting both professional and limited personal logistics so the CEO can operate at her highest level. This is a fully remote role but may require up to 25% travel to the Bay Area, where the CEO is located. This is a role where accountability and ownership are extremely important, and at times it may require your schedule to flex with little notice. 

Here’s what you’ll do

Partner closely with the CEO on priorities and execution

• Work with the CEO to understand her highest-impact priorities and ensure her time is aligned accordingly
• Help keep Sparrow moving at high velocity by enabling faster decision-making and delegation
• Partner with the CEO to action-plan how key initiatives and tasks will be completed

Own inbox, calendar, and communication management

• Manage a complex and fast-moving calendar, ensuring meetings are purposeful, prioritized, and sequenced effectively
• Own inbox management, including tagging, drafting emails in the CEO’s voice, and independently handling communications such as event registrations or account setup
• Ensure written communication is clear, thoughtful, and tailored to the reader’s perspective
• Prepare context and materials so meetings are efficient and effective

Drive follow-through and executive visibility

• Track CEO-dependent projects, decisions, and action items across the executive team
• Provide visibility to relevant stakeholders on status, dependencies, and next steps
• Ensure nothing important stalls due to lack of follow-up or coordination

Operate with a high-ownership mindset

• Take initiative to directly tackle tasks when appropriate
• When you’re not the right person for a task, proactively leverage internal partners or external resources to get it done
• Approach problems with a solutions-oriented, “figure it out” mentality

Build and improve systems and processes

• Create and continuously improve processes that increase executive and organizational efficiency
• Stay up to date on tools and technology that improve administrative workflows
• Bring recommendations for how Sparrow’s executive operations can run more smoothly

Provide light personal assistance

• Maintain the CEO’s personal calendar and ensure it is coordinated with work commitments
• Schedule personal appointments while avoiding conflicts with professional priorities
• Partner with the CEO to build systems that make her personal life more efficient (e.g., meal planning, wardrobe management, recurring life admin)

About you

• 5+ years of experience supporting senior executives, ideally CEOs or founders in high-growth environments
• Exceptional written communication skills, including the ability to write clearly in another person’s voice
• Strong judgment and prioritization instincts. You know what matters most and why.
• A high-ownership mindset and comfort operating independently
• Experience creating, improving, and maintaining processes
• Professionalism and confidence working with senior leaders and external stakeholders
• High emotional intelligence, discretion, and attention to detail
• Comfort supporting both professional and limited personal logistics

What This Role Is Not

• This is not a passive, task-only administrative role.
  Success requires strong judgment, proactive ownership, and the ability to think critically about priorities—not just execute instructions.
   
• This is not a role with rigid boundaries between responsibilities.
  While the role is primarily Executive Assistant work, it includes Personal Assistant support. The goal is to enable the CEO to operate at her highest level—not to adhere to an inflexible job description.
   
• This is not a gatekeeping or power-centered role.
  The Executive Assistant is a facilitator and partner, not a blocker. The goal is to increase clarity, access, and momentum across the organization.
   
• This is not a role for someone who prefers highly structured, static environments.
  Priorities will evolve, and success requires comfort with ambiguity and change.
   
• This is not a stepping-stone role for someone uninterested in long-term partnership.
  This role is designed for someone who wants to build a trusted, enduring partnership with the CEO and grow alongside Sparrow.

Compensation

This is a full-time salaried position with compensation of $80,000–$140,000 depending on experience and location.

Temporary Event Coordinator $21-$27/hour- March 2026 – July 2026

Fully Remote • WI, DC, TX, OR

Job Type Full-time, Temporary

Description

 We are seeking a highly organized, detail-oriented Temporary Event Coordinator to support the planning and execution of the World Credit Union Conference, a large-scale international event. This role is ideal for an event-focused professional who thrives in fast-paced environments, enjoys managing logistics, and excels at coordinating details behind the scenes.

This is a unique short-term opportunity to gain hands-on experience supporting a global conference from planning through on-site execution, including international travel to Australia with the conference team. 

You must reside in  WI, DC, TX, OR.

Key Responsibilities

As a key member of the conference team, you will support day-to-day event operations before and during the conference, including:

• Assisting with conference registration processing and maintaining accurate attendee records

• Communicating professionally and promptly with conference participants and responding to inquiries

• Preparing and issuing visa invitation letters for international attendees

• Generating invoices, purchase orders, and tax receipts

• Supporting scheduling and coordination of speaker calls, internal meetings, and vendor communications

• Assisting with conference logistics, including shipping, supply orders, and sponsorship fulfillment

• Monitoring and engaging conference attendees across designated social media platforms

• Tracking day tour registrations, attendance, and related policies

• Creating and maintaining weekly registration reports and key conference metrics

• Attending team meetings and preparing meeting notes and summaries

• Proofreading conference-related communications and materials for accuracy and clarity

• Maintaining organized, accurate, and confidential records in registration and reporting systems

• Providing pre-event and on-site conference support to ensure smooth event operations

• Performing general administrative and office support duties as needed

You’ll be successful in this role if you:

• Enjoy event coordination and working toward firm deadlines

• Bring a strong customer-service mindset and remain professional under pressure

• Communicate clearly and confidently, both verbally and in writing

• Are highly organized, detail-oriented, and comfortable juggling multiple priorities

• Adapt quickly in fast-moving, deadline-driven environments

• Are dependable, professional, and follow through on commitments

• Work well independently and collaboratively as part of a team

Requirements

• Experience in event coordination, conference support, event planning, or office administration preferred

• Fluency in English (spoken and written) required; additional languages strongly preferred

• Strong writing, editing, and proofreading skills

• Excellent organizational and time-management abilities

• Basic math skills, including percentages, totals, and invoicing

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Work Environment & Physical Requirements

• Primarily office-based with on-site conference and event-related responsibilities

• Periods of sitting, standing, walking, reaching, and talking

• Occasional lifting of up to 25 pounds

• Moderate noise levels and varied environments during live events

Travel

• 10 days of international travel, including attendance at the World Credit Union Conference in Australia

Title: Executive Assistant II

Job Description:

**Department:**1312 - Claims Executive

**Location:**Reno, NV

START YOUR APPLICATION

Why CIG?

At Capital Insurance Group we offer our employees more than just a job. We foster career growth, provide opportunities to give back to our communities, and help you take the next step in your career!

CIG was founded in 1898 by a group of earnest farmers in need of protection and today, we are the leading West Coast Property & Casualty insurer. CIG is certified as a Great Place to Work and provides a collaborative, inclusive, and fun work culture for all employees.

Benefits

• Accrue twenty-one days of Paid Time Off during your first year

• Up to eighty-seven percent of benefits covered by CIG for you and your family members

  • Medical, dental, vision plans

• One hundred percent covered plans

  • Basic Life & AD&D

  • Employee Assistance

  • Leave Management

  • Long Term Disability

  • Short Term Disability (Outside of CA)

• Family Caregiver Support (Homethrive)

• Child Care Resources (Tootris)

• Business Travel Accident Protection

• Voluntary benefit offerings

  • Short-term (CA only)

  • Voluntary Life AD&D self, spouse and child plans

  • Flexible Spending

  • Health Savings (HSA)

  • Hospital Indemnity

  • Accidental Injury

• Critical Illness

• ARAG Legal Services

• Norton LifeLock

• Nine paid holidays, plus two floating holidays

• Above and Beyond Reward Recognition Program

  • Kudos & Shout Out Points Program

  • Quarterly Above and Beyond Bonus Program

  • Annual Above and Beyond Bonus Program

• Competitive compensation

  • Base compensation

  • Salary Management Spot Bonuses

  • Annual Incentive/Profit sharing program, potential payout annually based on company results.

• Discount partnerships

  • Gym memberships, credit union, travel, shopping, restaurants, theme parks, and more

• Insurance Educational reimbursement and bonus programs

• Employee Referral Bonus Program

• Home and Auto Insurance Discount Program.

• Paid Volunteer Time – Through company planned community events and choose your own adventure PVT in giving back in ways that are meaningful to you!

• Retirement savings benefit (401k and Roth + match)

• Health & Financial Wellness

  • Wellness platform, tools and events

  • Health Savings Account – match

  • Financial Wellness Resources

Work Environment

This is a hybrid-eligible position, where Monday through Wednesday would be working in our Reno, NV office and Thursday and Friday eligible for work from home days.

Job Overview:

The Executive Assistant II is responsible for fully supporting 1-3 Executives by managing travel, calendars, expense reports, budget variance report and more. Additionally, supporting operational needs as necessary, and not limited to overseeing the day-to-day operational activities to include but not limited to ensuring projects are completed on time, within scope, and according to ision/department/corporate goals, oversee the use of resources and ensure all operations stay within budgetary limits. Monitor and report on departmental engagement, performance, analyze data (GPTW) and identify areas for improvement. Ensure all operations adhere to company standards, industry regulations, and more.

Minimum Requirements:

• Education: A bachelor's degree in business, operations, or a related field is often required.
• Experience: Typically requires 5+ years of experience directly supporting C-suite executive and 2+ years in operational management or a related role.
• Leadership: Strong leadership and team-building skills are critical.
• Problem-solving: Excellent analytical and problem-solving skills to handle unexpected issues.
• Communication: Strong communication and interpersonal skills for effective collaboration with team members and management.
• Technical proficiency: Proficient in relevant software, such as Microsoft Office, Smartsheet, Canvas, Project Management tools and often includes experience with specific systems like ERPs.
• Candidates must be authorized to work in the United States without the need for current or future visa sponsorship.
• Job description is not prescriptive, but rather a guide as to the duties and responsibilities you will have, however it is not limited to the listed above.

Salary Range: $63,727 - $118,351

The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each inidual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as benefits and bonus programs.

Senior Document Specialist

remote type

Hybrid: Work in Office Part-Time

locations

USA-Phoenix-AZ-3255 East Elwood St, Suite 110

Remote United States

time type

Full time

job requisition id

R0033354

It's fun to work at a company where people truly believe in what they are doing!

Job Description:

Senior Document Services Specialist will be providing a valuable function helping our clients streamline their administration of business operations. In addition to standard processing tasks, Senior Document Services Specialists possess a desire to test new word processing software and the ability to provide training and mentorship to Document Specialists and clients. Candidates living in the Phoenix area expected to adhere to a hybrid schedule. The required work schedule for this opportunity is Monday - Friday 5PM to 2AM EST / 3PM to 9AM AZT and subject to adjustment based on daylight savings time.

Essential Job Responsibilities:

• Create, revise, reformat, and convert documents using various support software including Microsoft Office applications, PDF editing tools, and transcription software

• Prepare and edit complex documents, spreadsheets, charts

• Provide coordination and administrative support for special projects

• Efficient handling of time sensitive and confidential materials

• Perform document diagnostic activities related to troubleshooting documents inconsistencies

• Create and/or revise work product using direct keyboard entry, scanner or electronic conversion methods of input; transcribes audio and digital dictation including deposition transcripts as required

• Spell check, proofread and/or cross-check documents to ensure accuracy and completeness

• Maintain up-to-date knowledge of specialized applications and upgrades in order to achieve maximum efficiency and productivity with the Document Services applications

• Provide feedback and insight into each team member’s performances when requested

• Promote and encourage teamwork, confidence, and positive attitudes

• Provide directions, instructions, and guidance to the team

• Assist with reviewing re-works or poor job outputs from team members

Qualifications & Characteristics:

• HS Diploma or GED

• 3+ years working in document outsourcing or legal industry preferred

• Ability to learn the responsibilities listed above through a combination of in-person training, remote training, and self-guided learning

• Strong initiative required; ability to work independently with minimal direct supervision

• Working knowledge of Microsoft applications (Outlook, Word, Excel, and PowerPoint)

• Experience working with Adobe Acrobat or Kofax for the manipulation of PDF files a plus

• Excellent skills in spelling, grammar, punctuation, sentence structure and proofreading

• Ability to organize and prioritize multiple assignments

• Ability to excel under pressure within established timeframe and provide quality work product

• Possess strong communication, interpersonal, teamwork and customer service skills

The Compensation range for this role is 25.90 to 29.50 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the inidual's location, skills, experience and qualifications.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

It is Epiq’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any inidual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and iniduals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request.  Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.

Title: Early Intervention Service Coordinator

Location: Buncombe County United States

Job type: Hyrbid

Job Description:

Agency

Dept of Health and Human Services

Division

Child and Family Well Being

Job Classification Title

Early Intervention Service Coordinator (S)

Position Number

60040391

Grade

NC07

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including iniduals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Description of Work

Early Intervention Service Coordinators (EISCs) are the heart of the Early Intervention system! They play a vital role in supporting children in the NC Infant-Toddler Program and empowering families as their child's first and most important teachers. Research shows that birth to age three is a critical period for building family competence and confidence-offering a powerful opportunity to positively influence a child's development and learning.

Key duties of EISCs include:

• Collaborating with families and team members to develop functional Inidualized Family Service Plans (IFSPs)
• Working with multi-disciplinary teams to identify families' needs for supports and services
• Conducting home visits to provide guidance and coordinate care
• Coordinating services such as speech, occupational, and physical therapy
• Arranging and monitoring early intervention services to ensure continuity and quality
• Planning for children's smooth transition to other services at age three

EISCs often enjoy the flexibility of telework and a hybrid work environment, allowing them to balance family engagement in the community with collaborative team support.

Knowledge Skills and Abilities/Management Preferences

Salary Range: $35,984 - $62,971

Recruitment Range: $35,984 - $55,224

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Experience working with children in the age range 0 - 5 and their families, including children with developmental delays.

• Knowledge of young child development, including developmental milestones.

• Experience working with and collaborating with families and other professionals.

• Knowledge of evidence-based practices used in working with young children and families, such as natural learning environment practices and caregiver coaching.

• Fluency in a second language.

Physical Requirements:

• Must be able to drive and travel by car across the CDSA's catchment area.

About the Division of Child and Family Well-Being:

The North Carolina Early Intervention Section is a part of the Division of Child and Family Well-Being. It is the lead agency for the N.C. Infant-Toddler Program which provides supports and services for families and their children, birth to three, who have developmental delays and/or disabilities.

Children's Developmental Services Agencies (CDSAs) are the local agencies that implement the NC ITP across North Carolina, working with local service providers to help families help their children succeed.

This Early Intervention Service Coordinator position is located at the Children's Developmental Services Agency of WNC. Be Part of Early Intervention.

Compensation & Benefits:

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.

Visit website for State Benefits

Supplemental and Contact Information:

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. 

DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified iniduals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

In accordance with the Governor's Executive Order 303, our agency supports second-chance employment for iniduals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.

Application Process

Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.

• Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.

• Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application to support your answers.

• If multiple applications are submitted to an inidual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 11:59 PM the night BEFORE the closing date.

• Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.

• Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.

• Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.

Degree/College Credit Verification

Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations and cover letters may be uploaded with your application.

Veterans and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.

• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.

• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified iniduals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person

Substance Abuse Professional Practice Board, etc.)

indicated below.

CONTACT INFORMATION:

If there are any questions about this posting, please contact Talent Acquisition at [email protected]. Resumes will not be accepted in lieu of completing this application.

Minimum Education and Experience

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Minimum Education and Experience:

• Bachelor's degree in Special Education, Elementary Education or Early Childhood Education, Psychology from an appropriately accredited institution and two years of professional experience working with the population served; OR

• Bachelor's degree in human services field from an appropriately accredited institution and three years of professional experience working with the population served; OR

• An equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Paralegal

LocationUS-TX-Austin

ID2026-6107

# of Openings

1

Job Family

Legal, Compliance & Audit

Position Type

Remote

Position Summary:

The primary job function is to assist house counsel with various pre-trial tasks; draft responses; motions and other legal documents; conduct research projects and gather information for claim cases; and correspond with clients to investigate facts in preparation for trial.

Geo-Salary Information

An in-person interview may be required during the hiring process

State specific pay scales for this role are as follows:

$51,546 to $92,927 (NV, OR, AZ, CO, WY, TX, ND, MN, MO, IL, WI, FL, GA, MI, OH, VA, PA, DE, VT, NH, ME)

The expected base salary for this position will vary depending on a number of factors, including relevant experience, skills and location.

Responsibilities

Provides Paralegal Support:

• Searches for, assembles, and summarizes pertinent information from various sources for the purpose of preparing responses to propounded discovery. Discovery includes, but is not limited to, form interrogatories, special interrogatories, request for admissions, and demand for inspection of documents. Corresponds with clients, attorneys and claims personnel, and other related parties to discuss case status, gather additional information pertinent to the case, and respond to routine inquiries regarding legal procedures. Produces a variety of written documents utilizing varied and advanced word processing software functions; obtains extensions, when necessary, to ensure objections are preserved and responses are timely and proper; prepares legal briefs, pleadings, appeals, and motions for review and use by attorney. Draft letters and legal documents; Prepare, assemble and properly format court documents, discovery and any other pleading as directed. Files pleadings, prepares affidavits of documents and maintains digital file in case management system. Completes special assignments of a legal nature to assist in the management of the claim cases. Prepares initial drafts of administrative reports such as initial opinion, discovery summary, medical record summary, pre- and post-trial reports as directed. Ability to prioritize and reprioritize tasks to ensure prompt completion of assignments and ability to carry out day to day activities in a logical and effective manner to complete work timely.
• Assists attorney in preparation of cases for trial including, but not limited to, assembling and identifying exhibits, trial books, motions in limine, expert witness lists, statement of the case and various other required trial documents.
• Research and analyze law sources such as statutes, recorded judicial decisions, legal articles, depositions and legal codes. Investigate facts and case law to determine causes of action and to assist in preparation of case.
• Assist insured in Small Claims cases by investigating facts in order to prepare trial briefs, prepare the insured for trial, attend trials with the insured and defend the company when listed as a named party to the action. Collects and evaluates all file evidence, contacting related parties to gather information, and prepares for hearing, researches relevant statutes or case law, vehicle valuation, medical treatment, aerial maps and policy language to assist in the defense of the Small Claims action.

Continuing Professional Knowledge and Education:

• Completion of 4 hours of continuing education or required hours of education in compliance with the rules of State.

Qualifications

Education:

• Minimum: Certificate of completion of a paralegal program approved by the American Bar Association; A certificate of completion of a paralegal program at, or a degree from, a postsecondary institution that requires the successful completion of a minimum of 24 semester, or equivalent, units in law-related courses and that has been accredited by a national or regional accrediting organization or approved by the Bureau for Private Postsecondary and Vocational Education; BA or an advanced degree in any subject, a minimum of one year of law-related experience under the supervision of an attorney who has been an active member of the State Bar of California for at least the preceding three years or who has practiced in the federal courts of this state for at least the preceding three years, and a written declaration from this attorney stating that the person is qualified to perform paralegal tasks; or high school diploma or general equivalency diploma, a minimum of three years of law-related experience under the supervision of an attorney who has been an active member of the State Bar of California for at least the preceding three years or who has practiced in the federal courts of this state for at least the preceding three years, and a written declaration from this attorney stating that the person is qualified to perform paralegal tasks. This experience and training shall be completed no later than December 31, 2003.
• Preferred: Degree in paralegal studies and/or Paralegal Certificate with 1+ insurance defense or civil litigation experience.

Experience: 

• Minimum: 0-2 years insurance defense paralegal experience and/or equivalent insurance defense litigation experience.
• Preferred: 1-2+ years paralegal experience in civil litigation / insurance defense.

Skills and Abilities:

• Minimum: General knowledge of legal principles, terminology and procedures; written communication skill to draft legal documents in support of and response to discovery, depositions, motions as well as proof and edit documents for accuracy.  Must possess ability to work in paperless environment; effectively correspond with clients, attorneys and other involved parties. Knowledge and proficiency in word processing and case management software in order to complete assignments.
• Preferred: Excellent written and verbal communication and grammatical skills in order to draft motions, oppositions and replys; ability to carry out day to day activities in a logical and effective manner and completes work assignments promptly.

Perks and Benefits

We offer many great benefits, including:

• Competitive compensation
• Flexibility to work from anywhere in the United States for most positions
• Paid time off (vacation time, sick time, 9 paid Company holidays, volunteer hours)
• Incentive bonus programs (potential for holiday bonus, referral bonus, and performance-based bonus)
• Medical, dental, vision, life, and pet insurance
• 401 (k) retirement savings plan with company match
• Engaging work environment
• Promotional opportunities
• Education assistance
• Professional and personal development opportunities
• Company recognition program
• Health and wellbeing resources, including free mental wellbeing therapy/coaching sessions, child and eldercare resources, and more

Pay Range

USD $56,701.00 - USD $102,219.00 /Yr.