Title: Nurse Practitioner

Location: Seattle, Washington,Portland, Oregon, Phoenix, Arizona, Las Vegas, Nevada, Los Angeles, California, Salt Lake City, Utah, United States

Job Description:

Firefly Health is building a revolutionary new type of comprehensive health "care and coverage," powered by a relationship-driven care team, a trusted virtual and in-person clinical network, and our proprietary technology platform.

Founded by experienced clinicians and technology leaders, Firefly Health is on a mission to deliver clinical and financial health through joyful, always there care. We are flipping the script on what it means to be a health plan and actually providing a true health benefit to members.

We are intensely focused on optimizing the physical + mental + financial wellbeing of those who want (and deserve) something better than the status quo. If you are ready to roll up your sleeves and take on our audacious mission, we would love to hear from you.

The Role

Nurse Practitioners are at the heart of the Firefly clinical team, providing extraordinary virtual primary care with expert clinical skills and an empathic approach. They help us deliver industry-leading outcomes by managing patients as part of a robust multidisciplinary team alongside primary care physicians, registered nurses, health guides, and other cross-functional colleagues.

This is a great opportunity for a Nurse Practitioner who thrives in an innovative, collaborative environment and is interested in helping us build the future of tech-enabled advanced primary care.

You will:

• Provide comprehensive virtual primary care across geographies, managing a broad range of conditions from chronic disease management and preventative care to acute episodic care.
• Act as a champion for evidence-based clinical approaches, maintaining expertise in primary care through continuous learning and professional development.
• Ensure high patient satisfaction by delivering care with an empathetic approach and a relentless focus on quality.
• Collaborate with internal and external physicians as clinically necessary and with supervising physicians as may be required by state guidelines
• Partner with licensing & credentialing to proactively maintain and expand licensure status across the country, as may be needed by the practice
• Work independently in a remote setting from a private, HIPAA-compliant home office.
• Be timely with visit shifts, documentation, and communication while maintaining excellent attendance
• Participate in on-call rotation to ensure 24/7 patient access to care

You'd be a good fit if you have:

• Graduated of an accredited Master's or Doctoral Nurse Practitioner (NP) program
• National certification as a Family Nurse Practitioner (FNP) or Adult Nurse Practitioner (ANP) through AANP or ANCC
• Active and unencumbered Nurse Practitioner (NP) license
• Active RN compact license
• Active multi-state NP licensure (5+ licenses preferred)
• Active federal DEA registration
• Minimum 2+ years experience in primary care
• Ability to function within a multidisciplinary team
• Excellent communication, patient engagement, and collaboration skills
• Proficiency with technology and the ability to quickly learn new software platforms.

It'd be nice if you have:

• Active multi state licenses 10+
• Prior virtual-based care experience
• Experience in Value-Based Care

The salary range for this position is $130,000 to $150,000 annually; as part of a total benefits package which includes health insurance, 401k and bonus. In accordance with state applicable laws, Firefly Health is required to provide a reasonable estimate of the compensation range for this role. Inidual pay decisions are ultimately based on a number of factors, including but not limited to qualifications for the role, experience level, skillset, and internal alignment.

Our office is in Watertown, Massachusetts, but we've developed a robust remote working structure to give us more geographical flexibility while hiring for many positions. This role can be done largely remotely, there are several times a year when staff come together onsite for planning and team building.

Firefly is an equal opportunity employer. We value erse backgrounds and perspectives. We're committed to building and sustaining an inclusive workplace culture where iniduals are treated with dignity and respect. All employment is decided on the basis of qualifications, merit, and business need. Firefly is an E-Verify employer.

Title: Associate Account Analyst

Location: New York United States

Job Category

Underwriting

Typical Starting Salary

$52,000 to $69,500

Minimum Salary

$46,000.00

Maximum Salary

$84,000.00

Schedule

Full-Time

Flexible Time Off Annual Accrual - days

15

Job Description:

This is an entry level position within the Account Analyst job family, with a goal of acquiring a basic understanding of risk evaluation on new and renewal business.

This is a hybrid position those within 50 miles of our office in Plymouth Meeting PA and Boston MA, must report to the office twice a week. Please note that this policy is subject to change.

• Gathers, organizes and enters information into pricing models; and performs the initial analysis of exposure, loss and coverage for the underwriter.
• Supports the underwriter and agent/broker with highly responsive service by managing the workflow from clearance through policy issuance and file documentation.
• Coordinates service requests in a timely manner.
• Deconstructs submissions by identifying, gathering and entering information into systems, pricing tools and models; flagging referral triggers, and initiating/managing requests to internal service providers (e.g., rating).
• Gathers, analyzes and ensures the accuracy of pricing and proposal information (rating and pricing tool output, proposal language, coverage forms and endorsements, financial and legal agreements and offer/ disclosure /election forms) used by the underwriter to complete the coverage review, hazard analysis, pricing strategy and proposal.
• Provides customer service to brokers and agents to facilitate the processing of business; answers questions, resolves problems on topics such as policy transactions, billing, and service needs.
• Executes post-sale account management workflow, including initiation of billing, policy issuance, acquisition of account agreements and file documentation.
• Initiates pre-renewal communications via conditional/non-renewal notice draft when necessary.
• Supports the underwriter with mid-term account reviews / stewardship, ongoing service, service planning and endorsements.

Qualifications

• Capabilities include critical thinking/problem solving, decision making, customer focus, detail orientation, written/verbal communications, organization, adaptability, courtesy, dependability and ability to learn/apply new information quickly and accurately.
• Knowledge, skills and capabilities typically acquired through 2 or more years of related work experience.
• Associates or bachelor's degree preferred.

About Us

Pay Philosophy: The typical starting salary range for this role is determined by a number of factors including skills, experience, education, certifications and location. The full salary range for this role reflects the competitive labor market value for all employees in these positions across the national market and provides an opportunity to progress as employees grow and develop within the role. Some roles at Liberty Mutual have a corresponding compensation plan which may include commission and/or bonus earnings at rates that vary based on multiple factors set forth in the compensation plan for the role.

At Liberty Mutual, our goal is to create a workplace where everyone feels valued, supported, and can thrive. We build an environment that welcomes a wide range of perspectives and experiences, with inclusion embedded in every aspect of our culture and reflected in everyday interactions. This comes to life through comprehensive benefits, workplace flexibility, professional development opportunities, and a host of opportunities provided through our Employee Resource Groups. Each employee plays a role in creating our inclusive culture, which supports every inidual to do their best work. Together, we cultivate a community where everyone can make a meaningful impact for our business, our customers, and the communities we serve.

Title: Customer Assistance Collections Specialist

Location: Alpharetta United States

Accounting & Finance, Fintech, & Treasury

Job Description:

Overview

Who we are

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world's most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We're looking for talented team members who want to Dream. Do. Grow. with us.

An important part of the Toyota family is Toyota Financial Services (TFS), the finance and insurance brand for Toyota and Lexus in North America. While TFS is a separate business entity, it is an essential part of this world-changing company- delivering on Toyota's vision to move people beyond what's possible. At TFS, you will help create best-in-class customer experience in an innovative, collaborative environment.

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

Who we're looking for

Toyota's Experience Center - Eastern Customer Assistance Team is looking for a passionate and highly motivated Customer Assistance Specialist.

The Customer Assistance Team partners with customers to clearly communicate account status and ensure any late payments are addressed and averted. The team provides live support via inbound or outbound interactions across the TFS, LFS, and Private Label portfolios, and ensures customers are aware of their options and are properly educated about possible solutions. Due to the specialized nature of collections activities, an effective and customer-centric approach to these guest interactions is central to the broader TFS strategy.

Customer Assistance Specialists are responsible for handling inbound and outbound calls for collection accounts, account maintenance, and liquidation for assigned portfolios. Customer Assistance Specialists are responsible for working accounts efficiently to maintain consistent follow-up, ensure account compliance, and complete necessary account maintenance. Specialists in Customer Assistance will also evaluate and mitigate loss exposure, providing customer-oriented service and problem resolution in accordance with established guidelines and call models.

Center Operating Hours

You must be available to work a shift between the hours of 8am-8pm. Your work schedule will include 2 nights until 8pm.

Training

Training for this position will fall between the hours of 8am-6pm Georgia time for 9 weeks. The first 6 weeks will be virtual training and the last 3 weeks of training will be in the office at our Alpharetta location.

Pay/Benefits

Competitive base salary as well as benefits effective day 1.

Hybrid (Home/Onsite) work schedule following training based on meeting and maintaining performance expectations.

What you'll be doing

• Analyze payment history and notes from the system and clearly communicate status to the customer using Call Model guidelines.

• Document all activities in accordance with established procedures in a clear and concise manner utilizing the appropriate systems and appropriate forms.

• Analyze account characteristics and negotiate with customers on acceptable arrangements to bring their account current and/or recommend appropriate solutions.

• Use appropriate collection and skip tracing tools to maintain delinquencies, repossessions, and losses at or below corporate objectives.

• Promptly report/refer sensitive and complex issues to the Customer Assistance Supervisor.

• Complete non-phone-based projects and account maintenance/remediation efforts.

• Offer critical decision-making as necessary when assigning accounts out for repossession.

What you bring

• HS Diploma or GED is required.

• Previous collections experience is required.

• Work collaboratively with other team members at all levels of the organization.

• Listens actively and remains engaged.

• Excellent verbal communication and interpersonal skills; easy to understand.

• Adaptability and coachability to work through complex changes/situations.

• Working knowledge of Microsoft Office Applications (Word, PowerPoint, Excel, etc.).

Added bonus if you have

• College degree or equivalent work experience preferred.

What we'll bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

• A work environment built on teamwork, flexibility and respect

• Professional growth and development programs to help advance your career, as well as tuition reimbursement

• Team Member Vehicle Purchase Discount

• Toyota Team Member Lease Vehicle Program (if applicable)

• Comprehensive health care and wellness plans for your entire family

• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute

• Paid holidays and paid time off

• Referral services related to prenatal services, adoption, childcare, schools and more

• Tax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)

Belonging at Toyota

Our success begins and ends with our people. We embrace all perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10+ different Business Partnering Groups across 100 different North American chapter locations that support team members' efforts to dream, do and grow without questioning that they belong.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Title: Administrative Assistant, Production Development

Location: Universal City, CA United States

• Full-time
• Business Segment: Universal Film
• Compensation: USD 22.84 - USD 28.85 - hourly
• Hybrid

Job Description:

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

The Administrative Assistant will provide administrative support to Senior Vice President of Production Development & Special Projects for Universal Pictures. This position will require frequent requests to read and provide opinions on material in addition to managing day-today administrative functions and support. Ideal candidates should be acutely detail oriented, have a passion for films, screenplays and books, and possess an expansive worldview.

Responsibilities:

• Provide administrative support, including but not limited to rolling calls, maintaining phone sheets, managing a high volume calendar, scheduling meeting requests and processing expense reports in a timely manner
• Arrange travel and all accommodations including comprehensive and detailed itineraries
• Manage special projects as designated, specifically related to administrative and coordination
• Read and screen materials and provide prompt creative feedback to the team
• Interact with and act as a liaison between various internal and external stakeholders
• Manage the distribution of office correspondence and incoming calls
• Additional duties as assigned

Qualifications

Basic Qualification/ Eligibility Requirements:

• Minimum 2 years' experience working in an administrative capacity at a production company, agency, management company, or studio supporting a senior level executive
• Minimum 1 year of demonstrated successful organizational skills and ability to prioritize in an Assistant role
• Minimum 1 year experience and demonstrated ability in Microsoft Work, Outlook and Excel

Desired Characteristics:

• Agency experience preferred but not required
• Knowledge of the development world as well as familiarity with major film agents, agencies, writers and directors
• Excellent customer relations skills
• Ability to multi-task
• Strong sense of urgency
• Demonstrated problem solving capabilities and proactivity

Additional Requirements:

• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of four days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $47,500-60,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

Title: WFH Live Chat Agent - REMOTE (P-T & F-T)

Location: US

Customer Service

Job Description:

We are seeking motivated and customer-focused iniduals to join our team as Remote Live Chat Agents. In this role, you will assist customers through online chat platforms, providing timely support, resolving issues, and ensuring a positive customer experience—all from the comfort of your home.

Key Responsibilities:

• Respond to customer inquiries via live chat in a professional and timely manner
• Provide accurate information about products, services, or policies
• Troubleshoot basic issues and escalate complex concerns when necessary
• Maintain a high level of customer satisfaction and engagement
• Handle multiple chat conversations simultaneously
• Document customer interactions and feedback in internal systems
• Follow company guidelines, scripts, and communication standards

Qualifications:

• High school diploma or equivalent (associate or bachelor’s degree is a plus)
• Previous customer service or chat support experience preferred
• Excellent written communication and typing skills
• Strong problem-solving abilities and attention to detail
• Ability to multitask and manage time effectively
• Comfortable working independently in a remote environment
• Basic computer skills and familiarity with chat software

Technical Requirements:

• Reliable high-speed internet connection
• Computer or laptop (company-provided equipment may vary)
• Quiet, distraction-free workspace
• Ability to learn and use customer support tools (e.g., Zendesk, Intercom)

Work Schedule:

• Flexible scheduling options available
• Part-time and full-time shifts offered
• May include evenings, weekends, or holidays depending on business needs

Compensation & Benefits:

• Competitive hourly pay (based on experience)
• Paid training
• Opportunities for advancement
• Performance-based incentives 
• Benefits package for employees (include health, PTO, etc.)

Title: Live Chat Agent - REMOTE

Location: REMOTE

Job Description:

We are looking for a customer-focused and tech-savvy Live Chat Agent to join our remote support team. In this role, you will interact with customers via live chat to provide assistance, answer inquiries, and resolve issues efficiently. The ideal candidate has excellent communication skills, a positive attitude, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Respond to customer inquiries via live chat in a timely and professional manner
• Provide accurate information about products, services, and policies
• Troubleshoot and resolve customer issues or escalate when necessary
• Maintain a high level of customer satisfaction and service quality
• Handle multiple chat conversations simultaneously
• Document customer interactions and update records in the system
• Follow company guidelines, scripts, and communication standards
• Identify common issues and suggest improvements

Requirements & Qualifications

• High school diploma or equivalent (Bachelor’s degree is a plus)
• Previous experience in customer service, chat support, or call center roles preferred
• Excellent written communication and typing skills
• Strong problem-solving abilities and attention to detail
• Ability to multitask and manage time effectively
• Comfortable using chat software, CRM tools, and basic computer applications
• Reliable internet connection and a quiet remote workspace
• Ability to work flexible hours, including evenings or weekends if required

Work Environment

• 100% remote (work from home)
• Collaborative virtual team environment
• Ongoing training and support provided

Compensation & Benefits

• Competitive salary or hourly pay
• Performance-based incentives 
• Flexible scheduling options
• Opportunities for career growth and development

Title: Litigation Paralegal

Location: Remote

Job Description:

If you are a vastly experienced family law senior paralegal who enjoys working with like-minded iniduals in a harmonious atmosphere and who would like to gain control of your work/life balance, The Murphy Law Firm may be the right fit for you.

The Murphy Law Firm, a law firm practicing in Maryland and the District of Columbia, is growing quickly and needs to add a remote, certified Family Law Senior Paralegal to its team. This paralegal will perform routine legal document preparation but will also be the go-to paralegal for high-level non-routine drafting assignments. This position will require that the paralegal be able to draft non-routine documents, such as modifications and contempt exceptions, from scratch. This paralegal will prepare trial binders and will perform substantive billable legal work under the direction of our founding and managing attorney. A Paralegal’s goal is to relieve the attorney he or she works with of a portion of the tasks involved in the practice of law.

We are a fun team that respects one another and also wants to do something meaningful and important. We are professional and serious when the situation warrants it.

We are a small but fully staffed law firm with one attorney (we are currently looking for a second attorney to join us), a case manager, two paralegals (you would be the third), one intake/legal assistant, one intake specialist, and a billing specialist. As a paralegal, you are here to work on legal cases and help our attorneys prepare for trials and any other matters related to our cases.

IF YOU HAVE NEVER WORKED AS A PARALEGAL AND/OR DO NOT HAVE THE REQUISITE EXPERIENCE REQUESTED IN THIS JOB POST, PLEASE DO NOT APPLY.

(THE TERM "PARALEGAL" IS NOT THE SAME AS NOR DOES IT INCLUDE WHAT IS TYPICALLY KNOWN AS A LEGAL ASSISTANT, LEGAL SECRETARY, OR RECEPTIONIST/INTAKE.)

ALSO, THIS POSITION IS VERY DRAFTING INTENSIVE, SO YOU NEED TO HAVE EXPERIENCE IN DRAFTING LEGAL DOCUMENTS FROM BEGINNING TO END, SOMETIMES WITHOUT A TEMPLATE.

We are looking for someone with the experience necessary to hit the ground running. Our caseload is primarily family law, and we will need someone with vast experience in this practice area. We also practice personal injury and criminal law, and some experience in these practice areas is highly desirable. 

This is a virtual position, and we anticipate that this position will begin at 35-40 hrs/wk

In addition, the Paralegal will -

• Review tasks in MyCase (case management system)
• Docket (Scheduling) tasks
• Fill out legal forms
• Draft letters and court pleadings
• Draft documents by customizing standard forms
• Write reports and legal documents, both routine and high-level
• Perform thorough research related to laws and judicial decisions, about current as well as past cases
• Help the attorney prepare cases for hearings and mediation
• Prepare trial and mediation notebooks
• Communicate with clients with updates and gather information
• Draft proposed orders, settlement agreements, and parenting plans
• Draft motions
• Prepare discovery and responses to discovery demands
• Prepare discovery dispute letters
• Back-up phone reception
• Ensure that trial preparation begins on time
• Make sure that our attorney is ready and has everything needed for court
• Be able to spot and verbalize solutions to variations like discovery deficiencies in an alimony case
• Know what to do when calendaring conflicts occur
• Other tasks as assigned

Must Haves

• Must have at least five (5) years of family law paralegal experience (This is non-negotiable.)
• Must be vastly knowledgeable in legal drafting and processes
• Must have a paralegal certificate or an Associate’s Degree in Paralegal Studies
• Must be diligent in moving cases forward
• Must be able to exercise excellent decision-making skills and capabilities
• Must be detail-oriented
• Must be able to multitask
• Must be self-motivated
• Must be patient
• Must be willing to learn new software applications
• Must be familiar with Google Drive and G-Suite products

Preferences

• Criminal and/or Personal Injury law experience is highly desired
• MyCase (case management system) experience is highly desired
• Maryland and DC experience is highly desired but not required

Compensation

$46,000 - $50,000 yearly

About The Murphy Law Firm

The Murphy Law Firm is in an exciting chapter of major growth, and we’ve built a powerful reputation for delivering exceptional, client-centered results. Our team is erse, innovative, and united by the core values that define who we are: Passionate. Personable. Persistent.

When you join us, you’re not just taking a job; you’re stepping into a mission-driven firm that celebrates creativity, champions professional development, and is fiercely dedicated to changing lives for the better.

Your Impact Matters Here

Every day, we guide families through some of their most challenging transitions, messy orces, custody disputes, and emotional turning points, and lead them toward brighter, more stable futures. Being part of our TEAM means making a meaningful difference with every client interaction.

If you're driven, compassionate, and ready to help transform lives across the DMV area, this is where you belong.

Administrative Coordinator - Remote (Sydney)

Shared Administration - Sydney, New South Wales (Remote)

Location Sydney, New South Wales (Remote)

Department Shared Administration

Employment Type Regular, Full-time

Who You Are

This is a remote position joining a small local team. You will play a key role in our growing Asia-Pacific (APAC) presence while collaborating with our global teams from your home office. While we offer the flexibility of working from home, we have a preference for candidates based in Greater Sydney to allow for occasional in-person team collaboration.

We are seeking a proactive and detail-oriented Administrative Coordinator to serve as the operational backbone of our APAC team. You'll work across all departments, providing crucial support that ranges from routine tasks to operational improvements. While you don’t need to be an expert in everything on day one, you are naturally tech-savvy and thrive in a fast-paced, multi-faceted environment where no two days are the same.

Role Responsibilities

• Provide high-level administrative assistance across all departments, ensuring daily tasks and general data management duties are completed accurately.
• Develop and maintain clear documentation for company processes, proactively identifying and driving workflow improvements.
• Support the Services team with administrative tasks by scheduling new projects and maintaining meticulous records to ensure seamless service delivery.
• Periodically report on administrative tasks and metrics to senior team members.
• Plan and execute team and client offsites including: managing vendor relationships, travel arrangements and scheduling.
• Streamline departmental efficiency by managing the administrative lifecycle of customer accounts and sales documentation.

Required Skills and Experience

• Previous experience in a similar role, ideally within an administrative environment.
• Excellent written and oral communication skills, with a knack for translating complex requests into clear, professional responses.
• Superb attention to detail and organisational skills.
• A self-starter who thrives in a remote environment, with the confidence to manage your own time while staying tightly synced with a global team.
• Superior time management skills with a demonstrated ability to multitask and prioritize competing demands.
• A sense of urgency and commitment to completing tasks, with a focus on delivering results. 
• Highly proficient at using Microsoft Excel.
• The ability to confidently and effectively work with Directors and the Executive team.
• Advanced computer literacy and experience with cloud-based office software such as Google Workspace and a "tech-curious" mindset. 
• Experience using AI tools (e.g., ChatGPT, Gemini or other AI features) to enhance productivity, draft communications or solve problems is a strong asset.
• Experience with CRM software (e.g., Salesforce, etc.) and/or email and customer marketing software (such as Apollo, Hubspot or Outreach) is a significant plus.

Location

This is a remote-working position, open to any applicant based and legally eligible to work in Sydney, Australia.

Title: Senior People Operations Partner

Location: - US 

Work Type: Remote, Full Time

Job Description:

Consensys is the leading blockchain and web3 software company founded by Joe Lubin, CEO of Consensys and Co-Founder of Ethereum. Since 2014, Consensys has been at the forefront of innovation, pioneering technological developments within the web3 ecosystem.

Through our product suite, including the MetaMask platform, Infura, Linea, Diligence, and our NFT toolkit Phosphor, we have become the trusted collaborator for users, creators, and developers on their path to build and belong in the world they want to see.

Whether building a dapp, an NFT collection, a portfolio, or a better future, the instinct to build is universal. Consensys inspires and champions the builder instinct in everyone by making web3 universally easy to use and develop on.

Our mission is to unlock the collaborative power of communities by making the decentralized web universally easy to access, use, and build on. 

You’ll get to work on the tools, infrastructure, and apps that scale these platforms to onboard one billion participants and 5 million developers. You’ll be constantly exposed to new concepts, ideas, and frameworks from your peers, and as you work on different projects — challenging you to stay at the top of your game. You’ll join a network of builders that reaches the edge of our ecosystem. Consensys alumni have moved on to become tech entrepreneurs, CEOs, and team leads at tech companies. 

People & Talent

People and Talent support the entire Consensys community. We strive to be the destination employer of choice for our ecosystem. That goal is embedded in all the work we do to attract, retain and support our amazing talent. By joining our team you’ll be working with a erse group of incredible iniduals who put ‘people first’ and are designing and building the workplace of the future.

We’re looking for a highly organized and detail‑oriented Sr People Operations Partner to support our employee population across the globe with a focus in Europe. You’ll own day‑to‑day employee lifecycle operations (from pre‑boarding to off‑boarding), act as a key point of contact for employees and managers on HR policies and processes, and help ensure our practices remain compliant with local labor laws and GDPR. You’ll manage contracts and employee records, coordinate with Payroll on changes, administer leave and benefits, and contribute to process improvements and documentation. This role requires strong problem‑solving skills, a proactive mindset, and a commitment to data integrity and operational excellence.

Key Responsibilities

Employee Lifecycle & Operations

• Manage end‑to‑end employee lifecycle processes for the Europe region (pre‑boarding, onboarding, changes, and off‑boarding).

• Prepare and process employment contracts, new hire documentation, and internal transfers in line with local requirements.

• Maintain accurate employee data in the HRIS (Workday or ADP experience preferred) and ensure high standards of data quality.

• Coordinate with Payroll on hires, terminations, compensation changes, and leaves to ensure timely and accurate processing.

• Administer core People programs, including parental/medical leave and other statutory and company benefits.

HR Support & Compliance

• Serve as a primary point of contact for employee and manager questions about HR policies, processes, and benefits.

• Support the implementation and communication of global and local HR policies across multiple European countries.

• Help ensure compliance with applicable European labor laws and data privacy regulations (including GDPR).

• Produce standard HR reports and basic analyses to support People team and business needs.

Process Improvement & Documentation

Identify opportunities to streamline and improve People Operations processes, especially through standardisation and automation.

• Contribute to regional/global People projects (systems enhancements, policy rollouts, training).

• Create and maintain clear documentation (guides, FAQs, process maps) to support employees and managers.

AI, Automation, & Operational Efficiency

• Actively seek out and implement AI and automation solutions to enhance People Operations efficiency, particularly in employee self-service and routine task management.

• Lead the design and execution of key People Operations initiatives focused on employee enablement, self-service enhancements, and overall process optimization across the European region.

• Own and manage regional People projects (e.g., HRIS module implementations, new policy rollouts, compliance programs) from ideation through successful end-to-end delivery, serving as the primary project manager and subject matter expert.

Requirements

• Experience: 5+ years in an HR / People Operations / HR Administration role, ideally in a multi‑country or European context.

• Education: Bachelor’s degree in HR, Business, or related field, or equivalent work experience.

• Systems: Hands‑on experience with an HRIS (ADP or Workday strongly preferred); comfortable with Google Workspace or MS Office.

• Knowledge: Working understanding of European HR practices and basic familiarity with labor law and GDPR considerations.

• Skills:

  • Excellent attention to detail and data accuracy.

  • Strong organizational and time‑management skills; able to handle multiple concurrent requests.

  • Identify potential bottlenecks before they impact deadlines and implement solutions independently.

  • Clear, professional communication with employees and managers.

  • Discretion in handling sensitive and confidential information.

Fluency in English is required; a second major European language (e.g., German, French, or Spanish) is a strong plus.

Don't meet all the requirements? Don't sweat it. We’re passionate about building a erse team of humans and as such, if you think you've got what it takes for our chaotic-but-fun, remote-friendly, start-up environment—apply anyway, detailing your relevant transferable skills in your cover letter. While we have a pretty good idea of what we need, we're ready for you to challenge our thinking on who needs to be in this role.

Consensys is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. Consensys is aware of fraudulent recruitment practices and we encourage all applicants to

Title: US Virtual - Inbound Customer Service Specialist - Work from Home

Location: Virtual- Mississippi

Job Description:

It's fun to work in a company where people truly BELIEVE in what they are doing!

We're committed to bringing passion and customer focus to the business.

Join Us as an Inbound Customer Service Representative

**Location:**Remote Call Center

Customer Service Specialist

Do you have a positive attitude, infectious energy, and a passion for exceeding customer expectations? If so, we want you to be a part of our dynamic team! We're seeking aCustomer Service Specialistwho is eager to deliver outstanding service, go beyond the ordinary, and leave a lasting impression on every customer interaction.

**About Our Client:**Our client is a globally recognized leader in technology, known for designing and manufacturing cutting-edge consumer electronics, software, and online services. With a sleek, modern design and intuitive user experiences, their products have earned a loyal customer base. Join us and be part of a brand that values innovation, quality, and customer satisfaction.

What You'll Do:As aCustomer Service Specialist, you will be the voice of the company, offering top-tier phone support to customers. You’ll handle a wide range of inquiries, including order status, changes to online orders, and addressing shipping or payment concerns. The best specialists not only know our policies inside and out but can engage with customers effectively, offering tailored solutions that meet their needs.

You'll also be responsible for creating memorable, unique experiences that keep customers coming back. Staying up-to-date on product features, policy changes, and relevant events is key, and you'll use multiple resources to provide the most accurate, helpful information. Success in this role requires being adaptable, collaborative, and committed to continuous learning in a performance-driven environment.

Key Responsibilities:

• Deliver exceptional customer service over the phone, resolving a variety of inquiries and issues.

• Build rapport with customers by actively listening and providing effective solutions.

• Stay informed on product updates, policy changes, and current events affecting customers.

• Work in a dynamic, team-oriented environment where customer interactions are regularly monitored and assessed.

• Collaborate with teammates to maintain a positive and supportive work culture.

What We Require:

• High School diploma or GED.

• 2-3 years of experience in customer service or support, preferably in a customer-facing role.

• Excellent verbal and written communication skills in English.

• A passion for customer service and going above and beyond to exceed expectations.

• Strong problem-solving skills and the ability to handle ambiguous situations with confidence.

• Skilled at listening, engaging, and building rapport with customers.

• Professional demeanor when interacting with both customers and peers.

• Proven track record of meeting and exceeding performance goals.

• Ability to multitask and prioritize in a fast-paced environment.

• Self-motivated with the ability to work independently.

• Patience and empathy when addressing complex customer issues.

• Willingness to appear on live video calls with coworkers.

• Typing speed of at least 42 WPM with 96% accuracy.

• Flexibility to work an 8-hour shift, 5 days a week, including holidays and peak periods.

Why Work With Us:

• Competitive pay: $17.31/hour

• Full-time hours: 40-hour work week with consistent shifts.

• 100% paid trainingto ensure you're set up for success.

• Comprehensive benefits: Medical, dental, vision, and life insurance available after your first full calendar month.

• Referral program: Earn $20 on every paycheck for each person you refer who is hired, with no cap on payouts.

• Discounted T-Mobile plans: Enjoy a $25/month plan for unlimited talk, text, and data. You can sign up for up to 5 lines at the same rate—perfect for your whole family!

• Opportunities for growth: We prioritize internal advancement and professional development.

• Work from home: Enjoy the benefits of working remotely—save time, money, and contribute to a greener environment.

Requirements for Remote Work:

• Private Workspace: A quiet, dedicated workspace with no distractions. 

• Ergonomics: A comfortable desk setup with all necessary equipment. 

• Internet: A reliable internet connection with a minimum of 20 Mbps download and 10 Mbps upload speed. 

• Self-Motivation & Independence: The ability to stay productive, organized, and on-task while working remotely. 

• Communication: Strong verbal and written communication skills, especially in virtual settings. 

• Adaptability: The ability to quickly adjust to new processes, tools, and technologies. 

• Connection: Must be hardwired; Wi-Fi is not acceptable.

Join our team today and make a meaningful impact as aCustomer Service Specialist. We're excited to work with iniduals who are eager to contribute, grow, and help our customers thrive!

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Title: Administrative Assistant 2 (AA2/ERB)

Location: Olympia United States

Salary: $43,980.00 - $58,584.00 Annually

Job Type: Full Time - Permanent

Remote Employment: Flexible/Hybrid

Job Number: 2026-03045

Department: Health Care Authority

Division: ERB

Salary Information

The high end of the salary range, Step M is typically a longevity step

Job Description:

This position independently performs important administrative duties for the Employees and Retirees Benefits (ERB) Division in an administrative assistant team. This administrative assistant works a hybrid schedule to support in-person board meetings as well as other in-person and online meetings. The ideal candidate will have demonstrated an ability to manage a variety of tasks and pivot when priorities change, including managing staff calendars, coordinating staff travel arrangements, backing up their supervisor, and using several computer programs at once to handle returned mail. If you are looking for an opportunity to use your ability to pay attention to detail while balancing tasks, this may be the opportunity for you!

All HCA employees will apply an equity lens to their work, which may include but is not limited to all analyses of core business and processes.

About the ision:

The Employees and Retirees Benefits (ERB) Division within HCA is comprised of two programs with an overall spending budget of almost $5 billion dollars for over 725,000 covered lives: 

• The Public Employees Benefits Board (PEBB) Program provides insurance coverage and administers benefits and eligibility for eligible employees of state agencies, higher-education institutions, employer groups, and their dependents. The PEB Board also offers retiree and other continuation of coverage benefits such as COBRA for those who meet state eligibility and procedural requirements. 
• The School Employees Benefits Board (SEBB) Program provides coverage for eligible employees of K-12 schools, Educational School Districts (ESDs), Charter Schools, and their dependents.

Through value-based purchasing and creating policies that align with the Triple Aim (better health, better care, lower costs), both the PEBB and SEBB Programs are helping to position the agency in successfully achieving its mission and goals.

About the position:

This position provides administrative support to the Division Deputy Director; administrative assistant team; and several teams within ERB. This position supports the PEB and SEB boards, including technical and other support during the 20 in-person meetings each board season. This inidual performs high-level administrative duties as assigned and delegated by the section managers, such as directing and coordinating special projects, seeing projects through to completion, and managing projects within timeframes.

This position is eligible to telework but is required to report on-site three days per week to meet business needs. These days include Thursday and two other days to be determined between the employee and supervisor.The default assigned work location of all Health Care Authority (HCA) positions - both on-site and telework eligible positions - is within the State of Washington. This position reports to Olympia, WA. Frequency of onsite work will vary based on business and operational needs. HCA has currently suspended the ability to support out-of-state telework. 

Some of what you will do:

• Maintain Outlook calendars and provide administrative support for section managers, supervisors, and staff. 
• Schedule meetings and transcribe meeting minutes.
• Draft and proofread correspondence and materials for punctuation, grammar, spelling, format, and accuracy for final review and signature. 
• Perform complex word processing tasks such as merging and sorting, integrating text with graphics, and creating Excel spreadsheets as needed. 
• Make travel arrangements for ision staff according to HCA and ERB travel policies and procedures. 
• Support in-person & hybrid meetings at Cherry Street Plaza. Assist with setting up hybrid meeting functionality, including the in-room audio/visual equipment. 
• Assist the AA4 in developing and monitoring administrative procedures and training processes for efficiency and effectiveness. 
• Process incoming/outgoing mail, faxes, agency courtesy copies, and returned mail in-person at Cherry Street Plaza. 
• Research returned mail and send documents to agencies and subscribers.
• Order, receive, and maintain document supply inventory. 
• Assist with PEB and SEB Board meetings, including refreshments, Board materials, and audio/visual equipment.

Required qualifications:

Qualifying candidates will meet one of the following criteria options:

Option 1: 

• One (1) year of experience as an Administrative Assistant 1

Option 2:

• High school graduation or GED,
• Two (2) years of responsible office experience at the senior clerical level or higher, and
• Ability to type accurately at a minimum net speed of 50 words per minute.

Required competencies:

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

Preferred qualifications:

• Two (2) years of experience with Adobe Acrobat Pro and Microsoft Office Suite, including Word, Excel, and Outlook. Similar word processing, spreadsheet, and email software programs will substitute for MS Office products. 
• Experience working collaboratively on an administrative team.
• One (1) year of experience drafting or proofreading correspondence or materials for punctuation, grammar, spelling, formatting, and accuracy. 
• One (1) year of experience providing customer service and responding to inquiries from internal and external stakeholders, customers, and clients. 
• Experience making travel arrangements and processing travel documents based on requirements in the State Administrative and Accounting Manual (SAAM). 
• Completion of an associate or bachelor's degree.

About HCA: 

Functioning as both the state's largest health care purchaser and its behavioral health authority, the Washington State Health Care Authority (HCA) is a leader in ensuring Washington residents have the opportunity to be as healthy as possible.

There are three pillars of our work: Apple Health (Medicaid); the Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs; and behavioral health and recovery. Under these pillars, HCA purchases health care, including behavioral health treatment for more than 2.7 million Washington residents and provides behavioral health prevention, crisis, and recovery supports to all Washington residents.

What we have to offer:

• Meaningful work with friendly co-workers who care about those we serve Voices of HCA
• A clear agency mission that drives our work and is person-centered HCA's Mission, Vision & Values
• A healthy work/life balance, including alternative/flexible schedules and mobile work options.
• A great total compensation and benefit package WA State Government Benefits
• A safe, pleasant workplace in a convenient location with restaurants and shopping nearby. 
• And free parking!

Notes:

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.

HCA is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. HCA has five employee resource groups (ERGs). ERGs are voluntary, employee-led groups whose aim is to foster a erse, inclusive workplace aligned with HCA's mission. Our ersity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Studies have shown women, racial and ethnic minorities, and persons of disability are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. Persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are also encouraged to apply. If you have any questions about the required qualifications or how your experience relates to them, please contact us at [email protected]. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact Jake Nelko at [email protected] or 360.725.0945.

The Washington State Health Care Authority (HCA) is an E-Verify employer. All applicants with a legal right to work in the United States are encouraged to apply.

E-Verify is a registered trademark of the U.S. Department of Homeland Security.

Subscribe to our weekly newsletter to receive a list of new job postings at HCA.

Title: Senior Administrative Assistant

Location: New Brunswick United States

time type: Full time

job requisition idR-068666

: Job Description:

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an inidual. At Johnson & Johnson, we respect the ersity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America

Job Description:

Johnson & Johnson is recruiting for a Senior Administrative Assistant located in New Brunswick, NJ.

Per our J&J Flex Policy, the expectation for this position is to work in the Titusville, NJ office 3 days per week and work from home 2 day per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

Key Responsibilities

The Senior Administrative Assistant provides administrative support to both the HR Acquisitions & Development and Global Benefits & Retirement teams. This position will provide support including meetings management, team management, travel & expenses, and reporting.

Meetings Management:

• Calendar management (i.e. schedule meetings, accept / decline meetings, communication surrounding meetings)

• Meeting conflict resolution & highlight urgent / immediate requests

• Coordinate onsite and offsite team meetings, including sourcing venues, arranging catering, preparing agendas, and managing logistics.

• Tracking and ensuring documents required for key meetings are submitted in a timely manner (i.e. presentations, pre-reads)

Team Management:

• Handles confidential matters requiring discretion and judgment

• On-boarding/Off-boarding (Employees, Contractors): New Hires, Terminations, Leave of Absences, Promotions, Transfers, & Return to Work

• Maintain distribution lists

• Plan and execute team building events

• High collaboration/coordination with other admins

• Assist in printing, copying, scanning, filing or destroying documents or mail

• Maintains office environment including collaborating with Facilities and IT support

Travel & Expenses:

• Make all domestic/international travel arrangements and prepare documents for passport/VISA, including flights, hotel, car service, car rental, and train

• Process expense reports, including receipt management

• Oversee interview logistics and related travel coordination

• Manage Corporate Meeting Card (CMC) activity, including tracking expenses and supporting documentation.

• Provide support in resolving issues related to AmEx, phone services, IT, and vendor inquiries,

Reporting:

• Coordinates, prepares, and edits reports and presentations

• Key point of contact for procurement

Communication Management:

• Disseminate team communications, including announcements and new‑hire updates, to maintain alignment and awareness across the organization

Qualifications

Education:

• High school diploma required; Bachelor's degree or formal administrative training preferred.

Required:

• A minimum of 5 years of administrative experience

• Proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams), collaboration tools, and expense systems.

• Strong experience with digital platforms and virtual meeting technologies.

• outstanding organizational and prioritization skills with the ability to manage multiple priorities.

• Strong interpersonal and communication skills, capable of engaging with executives and stakeholders at all levels.

• Proven ability to exercise discretion, maintain confidentiality, and resolve complex issues independently.

• Demonstrated agility and adaptability in a hybrid work environment.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and iniduals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Required Skills:

Preferred Skills:

Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing

The anticipated base pay range for this position is :

$52,500.00 - $84,525.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)).

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

Vacation -120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado -48 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year

Holiday pay, including Floating Holidays -13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave - 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave - 80 hours in a 52-week rolling period10 days

Volunteer Leave - 32 hours per calendar year

Military Spouse Time-Off - 80 hours per calendar year

This position is eligible for benefits to include medical, dental, vision and time off, as well as any others as provided for in the applicable Collective Bargaining Agreement.

Assistant, Chief Revenue Officer

Hybrid

Los Angeles, California, United States

We are seeking a highly organized, proactive, and detail-oriented Assistant to the Chief Revenue Officer (CRO) to provide strategic administrative support in a fast-paced, high-growth environment. This role requires exceptional judgment, strong communication skills, and the ability to anticipate needs, manage competing priorities, and keep initiatives moving forward.

The ideal candidate thrives in dynamic settings, operates with a high level of discretion, and takes ownership of projects from start to finish. This inidual will act as a force multiplier for the CRO, ensuring time, priorities, and key initiatives are aligned to drive maximum business impact.

Responsibilities:

Executive Support & Coordination

• Manage complex calendars, deadlines, and shifting priorities with precision.
• Coordinate internal and external meetings, ensuring all materials and logistics are prepared in advance.
• Serve as a key point of contact for scheduling across cross-functional teams.
• Provide daily summary emails outlining priorities, updates, and action items.
• Proactively prioritize and manage the CRO’s time against evolving business needs and revenue priorities.
• Anticipate conflicts, bottlenecks, and opportunities, providing solutions before issues arise.
• Ensure the CRO is prepared for all meetings with clear objectives, context, and desired outcomes.

Project & Operational Support

• Track project timelines, deliverables, and action items to ensure timely completion.
• Maintain and update submission logs, call logs, and project trackers using Airtable, Google Sheets, or similar tools.
• Take detailed meeting notes and follow up on next steps to ensure accountability.
• Assist with preparation of presentations, documents, and internal communications.

Administrative Management

• Prepare and submit monthly expense reports accurately and on time.
• Organize files, documents, and systems to ensure easy access and efficiency.
• Support ad hoc requests and special projects as needed.
• Handle sensitive and confidential information with professionalism and discretion.

Requirements

• Exceptional attention to detail and strong organizational skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong judgment and ability to anticipate needs proactively.
• Comfort learning new systems and tools quickly.
• High level of integrity and discretion when handling confidential information.
• Proven ability to meet tight deadlines while maintaining accuracy.
• Ability to operate with urgency and sound judgment in ambiguous situations.
• Strong business intuition; understands how to prioritize against impact.
• Comfortable working with senior executives and external partners.

Benefits

The pay for this role is $23/hr plus OT

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary & AD&D)

Paid Time Off (Vacation, Sick & Public Holidays)

Family Leave (Maternity, Paternity)

Short Term & Long Term Disability

Executive Assistant

Finance and Administration - United States (Remote)

Reports to: Senior Manager, Operations and Governance

Location: Remote

The Executive Assistant provides high-level administrative and coordination support to the CEO, Executive Team, and Senior Manager, Operations and Governance.

This role ensures executive schedules, meetings, travel, board logistics, and broader operational coordination run smoothly.  In addition to supporting the CEO and leadership directly, the Executive Assistant supports organization-wide operational and project coordination under the direction of the Senior Manager, Operations and Governance, helping to keep work organized and moving.

This is a trusted, detail-oriented role that requires discretion, strong follow-through, and the ability to anticipate needs in a fast-paced environment.

KEY RESPONSIBILITIES

Executive and Leadership Support 50%

• Manage complex executive calendars across time zones
• Draft and format correspondence and meeting materials
• Support internal leadership coordination and scheduling
• Track follow-ups and action items from leadership meetings
• Coordinate domestic and international travel
• Prepare and reconcile expense reports

Board and Governance Administrative Support 20%

• Maintain organized records of board documentation
• Coordinate board and committee meeting invites
• Prepare and distribute board materials
• Draft board meeting minutes
• Support board logistics and documentation tracking

Organization-Wide Administrative Support 30%

• Maintain tracking and documentation for approved cross-functional work to ensure clarity on status, decisions, and next steps
• Coordinate meeting logistics and follow-up across teams to support timely progress
• Monitor timelines and flag potential conflicts, delays, or delivery risks to the Senior Manager, Operations and Governance
• Assist with operational coordination and preparation ahead of major conferences, summits, and programs
• Assist with staff travel coordination and provide general administrative support as needed

QUALIFICATIONS

• 5+ years of experience supporting senior executives
• Experience managing calendars and travel across multiple time zones
• Strong written communication and formatting skills
• Exceptional organization and attention to detail
• Comfortable handling confidential information
• Ability to prioritize and adjust in a dynamic environment

Preferred:

• Background in a nonprofit, association, or membership organization
• Experience supporting board operations
• Proficiency with Concur or similar expense management systems
• Familiarity with OnBoard or comparable board management platforms
• Working knowledge of ClickUp or similar project management tools
• Strong command of Microsoft Office
• Confidence coordinating domestic and international travel
• Comfort operating in remote collaboration tools such as Slack and Zoom

What Success Looks Like

• Executive schedules are coordinated and conflicts minimized
• Board meetings are organized, documented, and well supported
• Materials are prepared accurately and on time
• Action items are tracked and followed through
• Leadership is able to focus on strategic priorities
• Project documentation and tracking are current and accessible

This Role Is Not a Fit If

• You struggle with frequent schedule changes
• You are uncomfortable working closely with senior leadership
• You prefer clearly defined, repetitive tasks over dynamic coordination work

Additional Notes

• Competitive benefits package and performance-based bonus.
• Occasional travel to MRC conferences and team meetings.
• International safety protocols must be followed when traveling for business.
• Employees traveling for business purposes must be fully vaccinated to the level required for entrance into the respective state or country the business is taking place.

Credit Coordinator

Req #1817

Virtual•

A - Eddyfi, 3425 rue Pierre-Ardouin, Quebec City, Quebec, Canada•

Montreal, QC, Canada

Job Description

Reporting to the Director, Credit, Collection and Account Management, the Credit Coordinator plays a key role in managing the credit approval process: evaluating credit applications, setting or adjusting credit limits, monitoring outstanding balances and sending reminders, and coordinating collection efforts. He or she ensures compliance with internal policies and legal requirements, provides analyses and reports to support decision-making, and works closely with other relevant departments.  

Be a part of something bigger. 

At Eddyfi Technologies, we’re proud to push the boundaries of innovation while fostering a workplace where everyone feels valued, respected and empowered to do their best work. We believe that erse perspectives, experiences, and ways of thinking strengthen our teams and help us build better solutions for the industries the world depends on.  

As a world-renowned company, we’re behind some of the most advanced systems in the world—delivering cutting-edge solutions through ET & UT, Remote Monitoring, Nuclear Steam Generators, Automated Vision Systems, and Robotics.  

Our values 

• We are customer-centric and put our customers at the heart of everything we do. 
• We innovate with a purpose, developing practical and forward-thinking solutions that solve real-world problems and protect what matters most.
• We are reliable and accountable, we do what we say we are going to do. Taking ownership of our actions and delivering high-quality outcomes with integrity, consistency and transparency.
• We are stronger together and committed to creating an inclusive environment where voices are heard, respected and supported.

Joining our team means: 

• Collaborating with experts dedicated to innovation in an environment that values different perspectives, backgrounds and experiences.
• Becoming part of an organization that values commitment, initiative, and collaboration to help achieve common goals.
• Working in a growing business that encourages learning, curiosity, and respectful challenge.
• Being supported through fair, transparent and equitable practices.
• Contributing to meaningful projects that create a lasting impact.

We encourage candidates to apply even if they do not meet every requirement listed, as we recognise that skills and experience can be gained in many ways. 

As a Credit Coordinator, you will support the Credit and Collections team by: 

• Manage credit approval processes for new and existing customers to pre-qualify them for account openings.
• Verify received information and assessing customer creditworthiness and commercial credit applications, including credit reports, etc.
• Recommend credit limits and payment terms in accordance with the company’s authority charter, while ensuring compliance with internal credit policies and our sales guide. 
• Integrate and update credit limits provided by our partners; managing credit insurance requests and required follow-ups.
• Complete new customer profiles in the ERP system (SAP), including assigning credit limits, as well as updating and revising limits for existing customers. 
• Submit requests and, when necessary, negotiating with our receivables insurance partners regarding credit limit revisions and/or term extensions. 
• Ensure that client business information is accurate and that the creation of relevant client segments for credit and collections is completed.
• Participate in integration preparations, data maintenance projects, and audit activities. 
• Contribute to the development and improvement of best practices as well as the preparation of operational procedures (SOPs).
• Participate in automation and process improvement initiatives.
• Prepare various analytical reports for the sales and credit/collections teams, including key performance indicators (KPIs) and dashboards.
• Participate in month-end processes and reporting.
• Handle collections activities for a specific portfolio.
• Manage various communications related to accounts receivable.

We value transferable skills, different career paths and learning agility. Experience gained through non-traditional routes is welcome. 

What makes you an asset to our team 

• 1 to 5 years of experience in credit coordination, credit analysis, or administrative work; or 2 or more years in a customer service team or collections within the manufacturing sector Strong analytical and organizational skill
• Knowledge of credit functions and/or collections
• Solution-oriented
• Proficiency in Excel and PowerPoint; knowledge of Power BI (a plus)
• Experience with SAP or a similar ERP system
• Bilingual (French/English)
• Self-motivated, resourceful, and able to work well in a team
• Ability to manage priorities in a fast-paced environment
• Excellent communication and data presentation skills
• Customer service-oriented and eager to learn about our industry and operations

At Eddyfi technologies, ersity, equity and inclusion are fundamental to who we are. We are committed to providing equal employment opportunities and fostering an inclusive workplace where everyone feels a sense of belonging. 

We welcome and encourage applications from all qualified iniduals, regardless of race, ethnicity, gender identity or expression, sexual orientation, age, religion, disability, neuroersity, or any other characteristic protected by law. 

If you require accommodations at any stage of the recruitment process, please let us know. We are committed to ensuring an accessible and inclusive experience for all candidates. 

All positions based in Quebec require proficiency in French, both written and spoken. Additionally, functional skills in English are required to meet the needs of our offices and clients internationally. For all our offices worldwide, certain positions may be subject to background checks, including credit, criminal, and employment history verification. 

#LI-Hybrid 

#LI1 

Job Details

Job Family

Global Finance

Pay Type

Salary

Corporate Paralegal

Req #407

Richmond, VA, USA • Raleigh, NC, USA • Chapel Hill, NC, USA

Job Description

Come grow with James River Insurance! 

James River Insurance is an excess and surplus lines segment of James River Group Holdings, Inc. and operates on an approved non-admitted basis in 50 states and Washington, DC. Since 2003, James River has provided thousands of commercial property and casualty customers with innovative and creative solutions for particular insurance needs. 

At James River Insurance, we are committed to providing a stable and rewarding work environment supported by our Core Values and Guiding Principles: Integrity, Accountability, Innovation, Customer Service, Communication, and Teamwork.  We are proud of being recognized the past 5 years as one of The Top Workplaces USA.

James River Group Holdings, Inc. is a U.S. insurance holding company which owns and operates a group of specialty insurance and reinsurance companies. The Company operates in two specialty property and casualty insurance segments: Excess and Surplus Lines and Specialty Admitted Insurance. The Company tends to focus on accounts associated with small or medium-sized businesses in each of its segments. Each of the Company's regulated insurance subsidiaries are rated "A-" (Excellent) by A.M. Best Company.

Job Summary

The Corporate Paralegal provides both paralegal and administrative support for the Corporate Legal Department.  While this can be a remote position, someone in the Richmond, Virginia or Chapel Hill, NC areas is preferred.

Duties and Responsibilities

• Continuously exhibit and uphold Core Values of Integrity, Accountability, Communication and Teamwork, Innovation and Customer Service
• Support corporate legal staff in execution of their duties including research and data compilation relating to the Company and its subsidiaries
• Respond to inquiries from outside counsel
• Assist with subsidiary board and corporate governance matters
• Help prepare and file regulatory filings
• Draft correspondence, letters and memoranda
• Maintain Department Compliance calendar
• Prioritize and respond to a wide range of questions from internal business partners and external stakeholders
• Interact with senior level executives and directors
• Maintain and improve logs to track vendor contracts
• Assist with obtaining signatures on and copies of executed contracts and approval documentation
• Upload new and existing contracts to contract management database
• Organize and maintain corporate records
• Maintain corporate entity compliance including monitoring, corporate compliance and tracking filing due dates
• Respond to internal and external audit requests
• Maintain directors and officers list
• Maintain legal entity organization chart
• Perform all other duties, assignments and projects as assigned by management

Knowledge, Skills and Abilities

• Knowledge of contract language and structure
• Developing knowledge of P&C Insurance industry
• Intermediate to advanced proficiency in MS Office Suite
• Excellent deadline management, analytical and research skills
• Excellent written and verbal communication skills
• Excellent organizational skills
• Attention to detail and ability to organize complex information
• High level of initiative and motivation
• Ability to work independently
• Ability to communicate with all levels of the organization
• Ability to maintain the confidentiality of sensitive company information
• Ability to follow through a project to completion

Experience and Education

• Associate’s or Bachelor’s degree required
• Paralegal Certificate required
• Licensed Notary required
• Minimum of three years of relevant experience in a public company legal department or in a law firm servicing public company clients required

Please note that this position is not eligible for H-1B visa sponsorship.  All applicants must be currently authorized to work in the United States on a full-time basis without the need for current or future H-1B sponsorship.

Job Details

Job Family

Compliance

Job Function

Legal

Pay Type

Salary

Title: Executive Assistant

Location: Charlotte Harris Corners Parkway

Full time

Job Description:

Performs erse administrative functions for the Business Unit President and his leadership team. Handles details of an extremely confidential nature.  Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrate ability to deal with high-level contacts inside and outside of the company. Ability to interact with customers and work to solve their problems.  May perform special assignments such as development and creation of presentations, compiling reports, researching information and summarizing publications for the President’s use in discussions and meetings.  Must have flexibility in work schedule.  Works under minimal direction.  In office role Monday – Thursday. Friday is optional remote.

What You Need to Know:

• Manage a complex, high-volume calendars: schedule meetings, resolve conflicts, coordinate across time zones, and anticipate needs using AI-powered scheduling and calendar optimization tools

• Handle email and communications: screen, prioritize, draft responses (often using AI drafting/summarization agents), and maintain follow-ups.  

• Arrange domestic/international travel, itineraries, logistics, and expense reporting—leveraging AI for itinerary building, change management, and cost optimization where possible.  Assists with travel coordination when teams are traveling as a group to ensure cost effective and efficient transportation and lodging.

• Plan and coordinate leadership lunches, meeting rooms, team events, and other office gatherings, including venue selection, catering, and logistics for customer/VIP visits.

• Own office management including supplies, vendors, facilities coordination, mail sorting and distribution, equipment, and general office organization.

• Serve as point of contact for building landlord on facilities issues and drive them to resolution

• Prepare materials for meetings, presentations, board updates, and client interactions (including research, data synthesis, and document formatting assisted by generative AI).

• Stay current on AI advancements in executive support and propose improvements that save time or enhance decision-making. 

• Assist with meeting logistics, agendas, and follow-up action items for leadership team meetings.

• Provides assistance with Corporate record keeping and governance.

• Other duties as assigned.

What We Are Looking For:

• 3+ years of experience in an executive assistant or senior administrative role.

• Bachelor’s degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Teams, Zoom, etc.)

• Strong written and verbal communication skills with a customer service mindset

• Highly organized with strong attention to detail while working in a fast-paced environment

• The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

• Demonstrated ability to communicate effectively with internal and external customers.

• Willingness and ability to work extended hours, including overtime as business requires

Husqvarna provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Title: RN Virtual Care

Department: Virtual Health Services

**Requisition ID;**2026-466566

**Department;**Virtual Health Services

**Shift;**Night

**Standard Hours;**1800 - 0630

**Location;**NE-OMAHA

Posted Pay Range;$36.94 - $53.56 /hour

**Company Name;**CHI Health Lakeside

**Telecommute;**Yes

Job Description:

Where You’ll Work

CHI Health Lakeside is West Omaha's only full-service hospital. We believe that patient-focused care heals the body, mind, and spirit of every person. Our campus is designed for patients and sets the tone for a comfortable, less stressful hospital stay. As one of the most technologically advanced hospitals in the world, we provide a full range of services including: maternity, cancer and surgery care as well as diagnostics and emergency services.

Job Summary and Responsibilities

RN Virtual Care supporting CHI Health Lakeside Hospital.

As our Virtual Care RN, you will revolutionize patient care, leveraging cutting-edge technology to deliver expert nursing guidance across our health system.

Every day, you will provide real-time virtual inter-collaborative nursing assistance to on-site care teams nationwide. From admissions and discharges to transitions of care and vital support tasks, you'll apply your seasoned skills to erse patient needs, ensuring no two days are alike.

To succeed in this transformative role, you will project expert knowledge, unwavering reliability, and articulate communication, serving as a critical virtual extension of our patient care teams, ensuring exceptional outcomes across a spectrum of diagnoses.

• Collaborates virtually with physicians, nurses and other health care team members in the provision of clinical patient care, including virtual assessment of the medical, physical and psychological status of patients and responding to routine, urgent and emergent patient issues.
• Proactively oversees the patient care plan to implement preventive measures that improve patient safety and the quality of care delivered via telemedicine technology and surveillance of physiological trends; drives risk reduction through participation in root cause analysis (RCA’s), quality surveillance as well as the compilation and interpretation of large data sets of patient information.
• Effectively coordinates communication with members of the bedside interdisciplinary team.
• Supervises the comprehensive care of patients through coaching and mentoring bedside nurses and other care team members.
• Collaborates with unit leadership and provides oversight of unit quality programs and metrics; ensures evidence-based practices are being followed by team members to provide the highest quality care and safety for patients.
• Supports management to ensure all aspects of clinical operations are conducted and documented in compliance with relevant internal policies, standards/procedures and applicable regulatory requirements; assesses, on a continuous basis, services, patient outcomes, quality control and family/patient satisfaction to ensure optimal care and delivery; ensures that internal controls are sufficient to provide for accurate, complete and compliant programs and processes.

Job Requirements

• Graduate of an RN nursing program
• Registered Nurse: NE/IA or compact
• Minimum 3-5 years in clinical focus
• Minimum 1-3 years leadership experience (e.g. Charge RN or related experience)
• Basic Life Support (BLS)
• Advanced Cardiac Life Support (ACLS) within 5 months of hire
• Pediatric Advanced Life Support (PALS) within 30 days.

Preferred:

• Bachelors of Nursing
• MedSurg/PCU/ICU Experience within the last 2 years.

Senior Executive Administrative Assistant - Human Resources

Ohio - Columbus, One Nationwide Plaza

Full time

097662

If you’re passionate about becoming a Nationwide associate and believe you have the potential to be something great, let’s talk. At Nationwide®, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

The Executive Administrative Assistant will support HR leadership for Nationwide Financial, Finance and Marketing.

This will be a SuccessFlex hybrid work opportunity.

Job Description Summary

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As a Senior Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule own work and may serve as a formal lead/mentor to others.

Job Description

Key Responsibilities: 

• May manage one or more leaders work and community involvement calendars while ensuring work life balance and effective use of their time. 

• Makes travel decisions that best fit leader's style and calendar. Acts quickly to make adjustments to travel, as needed. 

• Compiles sophisticated information for reports and presentations. 

• Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies. 

• Provides assistance with office procedures or processes that help the team be more productive and efficient. 

• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting. Assists office budget coordinator with forecasting and planning. 

• Handles budget for meeting planning. Performs quality check of invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator. 

• Takes on an informal administrative subject matter expert role within the department for other administrative assistants and provides support. 

• Keeps up to date on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.

• Leads special projects as assigned.

May perform other responsibilities as assigned.

Reporting Relationships: Typically reports to a Senior Vice President-level executive or above and may support multiple executives and their staff. This is an inidual contributor role. 

Typical Skills and Experiences: 

Education: High school, vocational or technical business school studies in secretarial science; undergraduate level coursework beneficial.

License/Certification/Designation: Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus. 

Experience: Typically, eight or more years related administrative experience, including at least four years of Nationwide experience at the executive support level.

Knowledge, Abilities and Skills:

• Knowledge of company policies and organizational structure. Solid understanding of office practices and procedures.
• Sound decision-making skills to evaluate, recommend and implement solutions to work processing and office management problems.
• Strong communication skills to interact with all levels of leaders, associates and external contacts.
• Ability to proofread for content and format accuracy.
• Intermediate mathematical calculation skills.
• Demonstrated ability to build effective business relationships.

Other criteria, including leadership skills, competencies and experiences may take precedence.

Staffing exceptions to the above must be approved by the hiring manager’s leader and Human Resources Business Partner.

Values: Regularly and consistently demonstrates Nationwide Values. 

Job Conditions: 

Overtime Eligibility: Not Eligible (Exempt)

Working Conditions: Occasional travel. Nonstandard or extended time as needed based on workflow and project needs.

ADA:

The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties. 

Benefits

We have an array of benefits to fit your needs, including: medical/dental/vision, life insurance, short and long term disability coverage, paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date, nine paid holidays, 8 hours of Lifetime paid time off, 8 hours of Unity Day paid time off, 401(k) with company match, company-paid pension plan, business casual attire, and more.

Part-time Office Manager – Join the Elevate team in this mission critical, remote-first impact role!

Omaha, NE

Elevate Search Partners is excited to announce this newly created position! We are creating a key role that will take ownership for payroll, bookkeeping, HR Onboarding, operational reporting and be the internal “go-to” person supporting our team and ensuring our office runs smoothly. 

This is a key position for us, and we are looking for an inidual with strong morals, attention to detail and a positive attitude who we can trust to do the right thing in this key role. 

Key Responsibilities

• Processing payroll for the internal Elevate team and all of our temporary employees working on projects at client companies around the country in QuickBooks online
• Accounts Payable, client invoicing, expense reporting, reconciliations and ad hoc analysis for 2 operating businesses while working under the oversight of an exceptional fractional CFO
• Onboarding new employees, administering background checks and securely maintaining employee files and assisting with other HR projects while learning from an incredible Director of HR & Culture
• Weekly operational reporting for the Elevate team, helping our staff understand how their actions impact client and candidate service
• Office management duties including administrative assistance, event planning (fun and philanthropic), ordering office healthy snacks and supplies and culture activities
• Research new opportunities to improve processes leveraging technology and Ai tools

We are searching for someone with stellar references and a career track record of leaving each job better than they found it. This could be a great role for an experienced Office Manager or Payroll/Accounting/HR leader looking to scale back and enjoy better work life balance. 

This is primarily a remote role, but we would love for this inidual to look forward to visiting our office each week for an hour or so. 

We are searching for an inidual with strong payroll experience who is analytical, creative, detailed, positive, servant-minded and kind. 

Elevate’s Core Values:

• Fearlessly execute…we get the job done.
• Relentlessly pursue the best version of ourselves.
• Operate with humility, kindness, and authenticity.
• Deliver beyond what is expected.
• Earn lifelong trusted advisor status.

Remote - United Kingdom · Fully Remote

Executive Assistant - 6 month temp contract

At Avantra, we move fast, and we need an Executive Assistant who moves faster. Joining our Global Operations function, you will be the strategic engine behind our CEO and Leadership team, a high-impact 'completer-finisher' who connects the dots across our international footprint. 

This isn't just managing calendars; it’s about mastering the rhythm of a global tech Company. If you’re a proactive gatekeeper who leverages AI to turn complexity into clarity for our People, Investors and Partners then we’d love to talk to you.

Key Responsibilities

Event Orchestration & Execution

• End-to-end management of Board, Executive Leadership Team(ELT), and Leadership Team (LT) meetings. You will own the logistics, manage stakeholder deliverables and follow-on activities to increase senior leadership’s throughput.

• Lead the planning and execution of company-wide events, including Global Get-together (GGT), Sales Kick-Offs (SKO), All Hands and remote socials ensuring a seamless experience for our distributed team.

Strategic Calendar Management 

• Proactively gatekeep and manage the CEO’s schedule to ensure their time and energy is spent on high-value activities and strategic priorities

• Act as a professional point of contact for Private Equity investors and key partners, managing communications and scheduling with speed and discretion.

• Assist the CEO with complex travel arrangements. You will ensure they are in the right place at the right time through thoughtful, end-to-end itinerary planning

Executive Operations 

• Administrative ownership of the Value Creation Plan (VCP), ELT, and Board Packs. You will drive accountability across the team to ensure all pre-meeting materials are delivered and distributed on time.

• Translate CEO and Leadership email and action requests into actionable tasks within Asana, closing the loop on follow-through and maintaining accountability.

• Manage essential business administration, including expense reconciliation and thoughtful ad-hoc gifting.

• Provide adhoc support to the Operations incorporating ISO27001 courses, shared call handling and onboarding logistics.

Skills and Qualifications:

• Proven experience supporting C-level executives, preferably in a Private Equity-backed environment. 

• Experience orchestrating global schedules across multiple time zones 

• Google Workspace fluency and experience with Asana or similar project management tool

• Embracer of AI tools to automate and accelerate

• Seamless management of Google Meet for high-stakes virtual events.

Personal Attributes:

• High Discretion: Proven ability to handle highly sensitive information with absolute integrity

• Proactive "Gatekeeper": The confidence to empathetically push back on scheduling requests that do not align with strategic priorities

• Detail Obsession: The ability to catch an incorrect date on a document or the tight connection in a flight itinerary before it becomes a problem

• AI first, solution mindset: The ability to proactively anticipate needs and work-arounds in a fast paced environment

Benefits

This exciting role offers the opportunity to be involved in a high growth software company and will present significant opportunities for personal growth:

• Competitive Salary

• Competitive holiday & benefits package

• Remote working

• Learning & development programme

• Working from home support

Locations

Remote - United Kingdom

Remote status

Fully Remote

Administrative Specialist

Hybrid Remote • Willards, MD

Description

Located near Ocean City, Maryland, Deeley Insurance Group has been rooted in the community since 1929. We believe we're ultimately building stronger communities by empowering people to live their dreams. We believe insurance is personal, and that impacts the way we service clients with energy and attention. We want to give people who commit to our purpose opportunities to grow.

We are looking for hardworking, customer-focused iniduals to join our team.  You bring your A game and we will train you. 

Requirements

We are looking for people with strong computer skills and a customer service mindset.  

You will learn our systems, processes and all about insurance in this entry level role.

We offer competitive pay and benefits including hybrid work, paid time off, 401k match, holidays, medical/dental/vision insurance and much more!

Salary Range - $35,000 - $45,000 annual + bonus

Admin Support Specialist (Hybrid)

Department: Agency Operations

Location: Lawrenceville, GA

About Dreher Insurance, A Division of Patriot Growth Insurance Services: Dreher Insurance (Dreher) is an independent insurance agency located outside Atlanta, in Lawrenceville, GA.

Dreher is family owned and operated since 2002, Dreher's business model fosters a team attitude among our employees with a vision to deliver superior client service and always remain a trusted advisor, regardless of size and tenure of a client relationship.

Dreher is a partner agency of Patriot Growth Insurance Services, a privately held national insurance services broker ranked 25th largest broker in the U.S. as of December 2024

Position Overview:

The Administrative Support Specialist plays a vital role in ensuring the smooth day-to-day operation of the Agency. This position is responsible for streamlining processes, optimizing communication channels, and managing a wide range of administrative tasks that support the overall functionality of the organization.

Work location and arrangement: This is a full-time hybrid position, working 3 days per week in our Lawrenceville, GA office.

Professional Responsibilities:

• Answer and route incoming phone calls to the appropriate personnel.
• Provide basic assistance to clients via phone, email, or in person (no coverage advisement).
• Track and distribute requests, set up prospect/client files and enter data into the Agency Management System (AMS).
• Prepare and organize documents and correspondence for agent review, ensuring accuracy
• Verify, enter and update client information and policy details in the Agency Management System.
• Distribute Agency emails and carrier notices to appropriate recipients.
• Assist with processing certificates of insurance and policy endorsements after approval from a licensed agent.
• Enter quote details into rating platforms as directed.
• Work closely with agency producers, account managers and virtual assistants to support daily workflow.
• Participate in general administrative tasks and assist with agency projects as needed.

Qualifications and Requirements:

• Experience working in an administrative or customer service role (preferred).
• High School Diploma/GED (required).
• Experience in the insurance industry or corporate office setting (preferred).
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• Excellent written and verbal communication skills (both oral and written).
• High attention to detail and accuracy in data entry and document review.
• Ability to work effectively in a fast-paced environment.
• Strong problem-solving skills with a persistent approach to resolving issues.
• High proficiency with Microsoft Office Suite, Google Suite and other administrative software tools.
• Ability to maintain confidentiality and demonstrate sound professional judgment.

About Patriot Growth Insurance Services:

Founded in 2019, Patriot Growth Insurance services (Patriot) is a growth-focused national insurance services firm that partners with employee benefits and property and casualty agencies across the United States. Patriot is currently ranked as the 24th largest broker in the U.S. by Business Insurance and has been named to the 2025 Inc. 5000 list of fastest-growing companies.

With over 2,100 employees operating in 150+ locations in over 45 states, Patriot’s collaborative model delivers resources and strategic support to its agencies. Patriot creates true alignment with its partner agencies, and its operating philosophy fosters enhanced career opportunities for its dedicated and professional team.

We are committed to working with like-minded iniduals who share our vision of creating an insurance agency focused on operational excellence and a relentless pursuit of growth.

Why us: 

We offer the opportunity to be a part of one of the fastest-growing insurance companies since its inception. We strive to create a flexible and collaborative environment for our employees, and our goal is to provide enhanced career opportunities for our dedicated and professional team.

In addition to a competitive salary, we provide a comprehensive health and welfare program to employees, family members and domestic partners. Employees are eligible for benefits coverage the first of the month following 30 days of employment.

We offer:

• Medical, Dental, and Vision Benefits
• Flexible Spending Account (FSA) and Health Savings Account (HSA) and Commuter Transit Programs
• Company Paid Short-Term Disability, Long-Term Disability and Group Term Life
• Company Paid Employee Assistance Program
• Paid Parental Leave
• Paid holidays
• Personalized PTO
• 401 (k)

Part-Time Executive Personal Assistant

• Denver, CO
• $100,000 — $115,000

Executive Personal Assistant

Why This Opportunity Stands Out

This Executive Personal Assistant role offers a high‑trust, visible position supporting two principals in a discreet, values‑driven environment. The Executive Personal Assistant will join a respectful, people‑first team that prioritizes long‑term relationships, flexibility, and operational continuity during key seasonal periods and travel. This opportunity is ideal for an Executive Personal Assistant who thrives in a hybrid structure and excels in managing complex personal and administrative needs.

Position Overview

The Executive Personal Assistant provides comprehensive support across personal, household, and administrative functions. This role requires exceptional judgment, proactive problem‑solving, and the ability to manage shifting priorities with professionalism and discretion. The Executive Personal Assistant will balance remote work with periodic on‑site presence and in‑home support.

Compensation & Work Environment

• Monday–Friday, 9 AM–5 PM schedule with very limited overtime
• Occasional evening or weekend needs (rare and planned when possible)
• Supportive culture that discourages unnecessary overtime
• All technology and tools provided (Mac environment; Outlook, Box, WhatsApp)

Key Responsibilities

• Provide daily personal and administrative support, including care coordination and task management
• Manage and update calendars, proactively addressing scheduling needs and changes
• Coordinate travel logistics, including international travel preparation and seasonal packing
• Organize personal services, meals, and pet care to ensure seamless home operations
• Handle routine communication, document sharing, and light data entry using Mac, Outlook, Box, and Excel
• Maintain strict confidentiality and exercise sound judgment in all interactions

Must‑Have Skills & Experience

• Demonstrated discretion and a high level of confidentiality in prior roles
• Experience supporting C‑suite leaders, high‑net‑worth iniduals, or principals in an administrative or personal assistant capacity
• Strong technology comfort with Mac systems, Outlook, file‑sharing platforms (Box/SharePoint), and messaging apps (WhatsApp)
• Flexible, service‑oriented mindset with the ability to adapt to changing needs
• Ability to learn new systems quickly and operate with a calm, solutions‑focused approach

Customer Care Representative

location COLUMBUS, Indiana, USA

22 USD - 23 USD/hour

Job Title: Administrator

Job Description

In this role, you will be responsible for processing dealer paperwork in compliance with customer service level agreements. You will also manage and update work orders using a third-party vendor system.

Responsibilities

• Process and manage invoices for customers.
• Utilize SAP to monitor work orders.
• Maintain open communication with dealers through timely email responses.
• Address dealer inquiries on rentals, invoices, quotes, and difficulties using the IVR system.
• Collaborate with the Fleet Services team to resolve processing issues.
• Generate and provide routine (daily and monthly) communications using SAP and Excel.
• Distribute and maintain PM notifications for dealers.
• Respond to client requests.
• Load work orders in SAP for the billing department.
• Communicate with dealers who are not compliant with contracted agreements.

Essential Skills

• 1+ year of administrative experience in the most recent role.
• Proficiency in invoicing software (SAP, Oracle, etc.) and Microsoft Outlook, Excel, and Word.
• Strong knowledge of Excel, including Pivot Tables and Formulas.
• Prior invoicing experience.
• Familiarity with processing purchase orders.

Additional Skills & Qualifications

• Experience in administrative assistance.
• Strong organizational and communication skills.

Work Environment

The work environment is a manufacturing facility that produces forklifts and industrial lift equipment. The inidual will work 8 hours between 7 am and 5 pm, with a 1-hour lunch break. You will have your own cubical area. The role is hybrid, requiring in-office presence from Monday to Wednesday, with remote work on Thursday and Friday.

Job Type & Location

This is a Contract position based out of COLUMBUS, IN.

Pay and Benefits

The pay range for this position is $22.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision

Workplace Type

This is a hybrid position in COLUMBUS,IN.

Title: OpenShift Virtualization (CNV) Consultant 11656

Location: Remote, USA

Job Description:

Summary

We are seeking a highly skilled Senior Consultant with deep expertise in Red Hat OpenShift Virtualization (CNV) to support a 100% remote engagement. This role will operate in a highly collaborative, over-the-shoulder support environment, working closely with engineering and platform teams to design, deploy, and optimize virtualized workloads within Red Hat OpenShift Virtualization environments.

Responsibilities

• Provide senior-level consulting and hands-on support for OpenShift Virtualization (CNV) environments
• Assist in the deployment, configuration, and optimization of virtual machines running on OpenShift
• Support migration of traditional virtualized workloads into OpenShift-based infrastructure
• Troubleshoot performance, networking, storage, and cluster-related virtualization issues
• Collaborate with engineering teams to implement best practices for virtualization within OpenShift Container Platform
• Guide platform teams through architecture decisions, scaling strategies, and operational readiness
• Deliver over-the-shoulder mentorship and technical guidance to client engineering staff
• Document configurations, procedures, and troubleshooting steps as needed

Requirements

• Strong hands-on experience with Red Hat OpenShift Virtualization (CNV)
• Deep understanding of Kubernetes-based virtualization concepts
• Experience deploying and managing virtual machines in OpenShift environments
• Strong background in Linux systems administration and virtualization technologies
• Experience with storage, networking, and cluster operations in enterprise environments
• Ability to work effectively in a remote, collaborative “over-the-shoulder” consulting model
• Must be a U.S. Citizen
• Strong communication skills and ability to guide technical teams in real time

Title: Recruiting Coordinator (Remote)

Job Description:

Employment Type

Contract

Location 

Remote USA

Department

Virtual Admin

Compensation

• $5 – $7 per hour

PermitFlow is redefining how America builds. We’re an applied AI company serving the nation’s builders, tackling one of the largest information challenges in the economy: understanding what can be built, where, and how. Our AI agent workforce helps the fastest-growing construction companies navigate everything from permitting and licensing to inspections and project closeouts – accelerating housing, clean-energy, and infrastructure development across the country.

Despite being a $1.6T industry, construction still suffers from massive delays, wasted capital, and lost opportunity. PermitFlow has already delivered unprecedented speed, accuracy, and visibility to over $20B in development, helping contractors reduce compliance time, de-risk projects, and scale with confidence.

As the U.S. enters a new capex supercycle across data centers, factories, housing, and renewables, joining PermitFlow means building the AI infrastructure at the core of every construction project driving the next wave of reindustrialization.

We’ve raised over $90M, most recently completing our Series B, from top-tier investors including Accel, Kleiner Perkins, Initialized, Y Combinator, Felicis, and Altos Ventures, with backing from leaders at OpenAI, Google, Procore, ServiceTitan, Zillow, PlanGrid, and Uber.

 About PermitFlow

PermitFlow’s mission is to streamline and simplify construction permitting in the $1.6 trillion United States construction market. Our software reduces time to permit, supporting permitting end-to-end including permit research, application preparation, submission, and monitoring.

We’ve raised $5.5m+ led by Initialized Capital, Y Combinator, and the founders and executives from Zillow, PlanGrid, Thumbtack, Opendoor, Bluebeam, Uber, Twitter, HubSpot, Procore, Yelp, Brex, and more.

Our team is remote first and consists of architects, structural engineers, permitting experts, and workflow software specialists, all who have personally experienced the pain of permitting.

 What You’ll Do:

• Identifying future hiring needs and developing job descriptions and specifications.

• Collaborating with department managers to compile a consistent list of requirements.

• Attracting suitable candidates through databases, online employment forums, social media, etc.

• Conducting interviews and sorting through applicants to fill open positions.

• Assessing applicants’ knowledge, skills, and experience to best suit open positions.

• Completing paperwork for new hires.

• Promoting the company’s reputation and attractiveness as a good employment opportunity.

• Managing internship programs.

• Keeping up-to-date on current employment legislation and regulations and enforcing them within the company.

• Providing recruitment reports to team managers.

Qualifications & Fit:

• 3+ years of experience as a Recruiter or similar role

• Excellent organizational abilities

• Outstanding communication and people skills

Check out this page to listen to what some of our international members have to say about working at PermitFlow!

PermitFlow provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, gender expression, or family status, as protected by applicable law.

We are committed to a erse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities. All employment decisions are based on merit, qualifications, and business needs.

Title: School SLP (Remote, Full Time - 12 week coverage)

Job Description:

Location: California

**Maternity Leave Coverage - first 12 weeks of the school year** 8/6/26-10/30/26

Therapy Solutions Collective (TSCO) is looking for licensed Speech-Language Pathologists to join our team for the 2025–2026 school year. We partner with school districts across the country, providing school-based opportunities for Speech Language Pathologists in a variety of settings. Whether you're looking for a full-time, part-time, on-site, hybrid, or remote role, we have options that will fit your needs!

We area creative and innovative team, and we’d love for you to join us in providing essential services to students across the country. From our leadership team to the clinicians, we work together to support each other, make an impact, and create a work environment that fosters collaboration and success.

What You’ll Be Doing*:

• Conduct assessments to identify speech, language, communication, and swallowing disorders among students in the school district.
• Develop and implement inidualized therapy plans to address students' speech and language goals, collaborating with teachers, parents, and other professionals as needed.
• Provide direct therapy services to students with communication disorders, focusing on improving speech articulation, language comprehension, social communication skills, and fluency.
• Participate in Inidualized Education Program (IEP) meetings to contribute to goal development and support students' academic success.
• Collaborate with educators, administrators, and other professionals to support students' communication needs in the classroom and school environment.
• Maintain accurate documentation of student progress, therapy sessions, and communication with parents and team members in compliance with regulatory standards.
• Provide consultation to teachers, staff, and parents on strategies for facilitating communication development and supporting students with speech and language disorders.
• Stay informed about best practices and advancements in speech-language pathology through professional development activities and continuing education opportunities.

*More specific job roles will vary based on state and district requirements

What We’re Looking For:

• Master’s degree in Speech-Language Pathology from an accredited program
• Active state SLP license in the state where you are applying
• (Some states may also require a school-specific credential such as a Washington ESA certificate)
• Certificate of Clinical Competence (CCC) from the American Speech-Language-Hearing Association (ASHA), or eligibility for CCC (if applicable)
• SLPs applying to work in states they do not reside in must hold a state license in both the state where they live and the state where they are applying
• Experience working with pediatric populations preferred
• Someone who is organized, detail-oriented, and dedicated to providing high-quality therapy support.
• Someone who values collaboration and student-centered services.

Why Work With TSCO:

• W2 employment with weekly pay
• Option for 12-month salaried pay if starting at the beginning of the school year
• (Clinicians starting later in the year may receive prorated salary or hourly pay)
• Full benefits available (medical, dental, vision, PTO, 401k match, CEU support)
• In-house tech team to provide tech packages and IT support as needed
• Flexible scheduling and clinician-first culture
• Direct access to leadership and a responsive, supportive team
• Referral bonuses for referring other qualified clinicians to join TSCO
• A team that advocates for our clinicians, provides support, and values work-life balance
• We prioritize collaboration, teamwork, and creating an environment where you feel appreciated and respected

If you’re looking for a Speech Language Pathology role where you’re supported, valued, and surrounded by a team that cares about your success, we’d love to talk. Apply today and let’s find the right fit for you.

Compensation $55-$60/hr

Job # 2427

Title: Human Resources (HR) Associate

Location: Portland, OR

Job Description:

Full-time

Description

POSITION:                               Human Resources (HR) Associate

JOB CLASS/GRADE:                Coordinator 1 / Grade 7

WAGE:                                       Starting at $52,488 per year

FLSA; EEO; WC:                       Non-Exempt; Professionals; 8877

LOCATIONS:                            IRCO Main Office, 10301 NE Glisan St Portland OR 97220, 

                                                    Hybrid schedule

FTE; FT/PT; STATUS:               1.0 FTE; Full-Time with Benefits; Regular

NUMBER OF POSITIONS:      (1)

APPLY AT:                                 www.irco.org 

STATUS:                                    Full-Time with Benefits

PROGRAM(S):                          Administration

SECTOR:                                    Human Resources 

This job announcement is intended to describe the general nature and level of work being performed in this job. This is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.

Program Summary

Position Summary

Essential Functions

• Review and process all employee status updates via payroll actions in human resource information system (HRIS), Paylocity. This includes, but limited to calculation of FTE and salaries, submitting approvals, and identifying errors to correct as needed.
• Assist managers with recruitment, interviewing, and hiring as needed.
• Conducts and assists with new hire orientation in collaboration with the Training Coordinator.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Provide onboarding assistance to train and guide new staff to complete onboarding tasks in Paylocity.
• Serve as a primary liaison for all new hires throughout the onboarding process for the organization to ensure smooth candidate experience.
• Handles HR inquiries from applicants and employees related to standard policies, benefits, hiring processes and refer complex questions to appropriate level HR staff or management.
• Manage and initiate organization-wide new hire onboarding process. Tasks include but not limited to creating, updating, and maintaining employee records, process employee background checks, and setting up employee electronic files. Assist employees with access to HRIS system to complete a timesheet.
• Work with IT to assist with new employee account creation and follow up with hiring managers to ensure email address and temporary passwords are ready for new hire’s first day.
• Connect with new recruits and ensure accurate completion of required onboarding documents including, but not limited to agreements, I-9s, W-4s, etc.
• Conducts and assists with new hire orientation in collaboration with the Training Coordinator.
• Review and verify employee immigration and employment documents to ensure compliance with U.S. work authorization laws. Such as visas, Employment Authorization Documents (EADs), permanent resident cards, and passports to confirm validity, eligibility and expiration dates, interpreting different categories (e.g., H-1B, F-1 OPT, TPS, asylum, etc.) to understand the type and duration of work authorization and ensuring the I-9 compliance including proper completion, document verification, and timely re-verification when required.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately to ensure accuracy and comply with applicable laws and policies.
• Maintains the integrity and confidentiality of human resource files and records.
• Answers frequently asked questions from applicants and employees related to standard policies, benefits, hiring processes, etc. refer to more complex questions to appropriate level HR staff or management.
• Collaborate with other HR Team members including Benefits, Compensation Specialist, Training Coordinator, and Administration Team to assist on specials projects as assigned.
• Assists with planning and execution of dedicated events such as organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Coordinate HR projects (meetings, training, surveys, etc.) and take minutes.
• Assist with Employee Handbook and Onboarding/Offboarding Manual updates.
• Performs other duties as assigned.

Requirements

Education & Experience

MINIMUM JOB SPECIFIC QUALIFICATIONS:

• Education: Bachelor’s degree
• Experience: 1-2 years of experience is required
• Excellent organizational ability with attention to detail and accuracy
• Excellent verbal and written communication skills
• Excellent reporting, research, and time management skills
• Excellent communication and interpersonal skills with the ability to manage urgent and sensitive and confidential situations with tact, professionalism, and diplomacy.
• Proficient with Microsoft Office Suite or related software
• Proficient with or the ability to quickly learn payroll management, HRIS, and similar computer applications. Also, basic knowledge of labor laws.

Physical, Mental, & Environmental Requirements

• Communication: Regular communication inside and outside the organization to exchange ideas and gather information
• Creativity: Regular need for the development of new processes and procedures or the redesign of interrelated processes and procedures is needed
• Mental: There is regular variation in tasks, and the job holder must decide which tasks to complete as well as the order in which tasks are completed
• Physical: Positions at this level require some physical effort or manual labor such as lifting, carrying, or constant movement. Positions with regular responsibility for driving are to be placed at least at this level.
• Impact and Influence: Positions at this level have some need or ability to analyze problems or concepts or make decisions on the information. Positions at this level have some impact on organizational operations, programs, expenses, or budgetary outcomes.
• Work Independence: Positions at this level are expected to handle regularly assigned work which includes making decisions and acting under limited supervision. New or unusual work is performed with a moderate degree of supervision, assistance, and review.
• Planning: Positions at this level must consider own work and work of others. Planning processes will include determination of issues or obstacles and preferred courses of action. The ability to forecast for the near future (six to twelve months) is required.
• Environment: This level has a work environment that is usually well protected, free from hazards or obstacles.  There is little element of personal risk or hazard.  Job conditions are usually comfortable, with only occasional issues, including temperature change.
• Schedule: The work schedule occasionally fluctuates based on organization or customer needs. This fluctuation may occur with or without prior notice.

Supervisory Responsibilities

Positions at this (Lead) level are responsible for daily work provided to staff/volunteers in similar job functions at comparable or subordinate levels. Positions are not responsible for hiring, firing, disciplinary actions, etc.

What We Offer

IRCO is a very employee-friendly workplace and offers great benefit packages to our staff:

• Many flexible working arrangements and schedule
• Amazing opportunity to work with people who come from all over the world
• Work that helps your community 
• 3 to 6 weeks of PTO per year 
• 401k match of over 100% on first 5%, immediate vesting 
• 3% match for student loans or college savings 
• 12 Paid Holidays and 1 Floating Holiday
• Medical & Dental insurance options with 90% coverage for employee AND Families, no deductibles
• Employer Paid Life, Short term, and Long-term Disability Insurance 
• Flexible spending accounts

Required Engagement 

Engage fully in recommended professional development, as well as other assigned or required training activities. This engagement can also include participation in optional activities that embrace IRCO’s mission, vision, and values-based initiatives. 

How To Apply

1. Complete the IRCO application in our Careers Portal: IRCO Application for Employment.  
2. Upload your resume and cover letter addressing your qualifications for this position IRCO Careers.  
3. For questions about this position, please email [email protected]

Please note that physical applications are accessible from IRCO’s main office, 10301 NE Glisan, Portland, OR 97220. Due to the high volume of applications received, we will not be able to contact applicants or return calls regarding applications. Complete applications should include a cover letter, resume, and IRCO application. 

IRCO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any characteristics protected by State and Federal law. We will make reasonable accommodations to meet our obligations under the Americans with Disabilities Act (ADA) and state disability laws. 

Salary Description

Starting at $52,488 per year

Title: TALENT ACQUISITION SOURCING SPECIALIST

Location: Baltimore, MD United States

Job Description:

Summary

POSITION SUMMARY:

This is a remote position. Candidates MUST BE LOCAL to regularly attend key onsite meetings and help facilitate LBH hiring events, community events and university job fairs on behalf of the LifeBridge TA team.

Under the direction of Talent Acquisition leadership, the Talent Sourcing Specialist is responsible for sourcing and screening qualified applicants to develop an ongoing pipeline of passive and active candidates using key sourcing techniques. Responsible for enhancements to applicant candidate pools and hiring productivity. Provides administrative support to the Talent Acquisition team.

ESSENTIAL FUNCTIONS:

Talent Sourcing: Engage in talent sourcing activities to identify passive and active talent for LifeBridge Health.

• Works with Talent Acquisition Consultants to identify candidate requirements and expectations. Utilizes strategies to support a high level of candidate experience throughout the sourcing process.
• Sources candidates through traditional and creative techniques to build talent pipelines, to include passive talent re-engagement, talent community engagement, candidate pipeline management, utilizing various recruitment tools to include Glassdoor, LinkedIn, Indeed, CRM, social media, Emissary, etc.
• Research industry competitors and build market knowledge targets to understand talent markets to include erse candidate slates.
• Supports outreach for key initiatives such as referrals, and rehires.
• Develop and maintain go-to-market strategies in addition to Talent Acquisition Consultant Sourcing efforts.

Recruitment Marketing: Provide support to Talent Acquisition team for Recruitment Marketing efforts.

• In Partnership with Talent Acquisition Consultant, supports audit efforts for external market postings and creative job posting enhancements.
• In partnership with Talent Acquisition Consultants, supports/manages coordination efforts of internal recruitment events, virtual hiring events, and external hiring events.
• Supports Recruitment Marketing efforts to include content creation, flier/social media generation,and vendor partner strategy support to include Glassdoor, LinkedIn, Indeed, AppCast, and more.

Hiring Event Support: Participates in recruitment events to introduce LifeBridge Health to potential candidates.

• Develops and maintains professional relationships with community partners, and college and university offices as a source to generate applicants.
• Collaborates with TA Consultants, WorkForce Development, LBH Councils, and leaders in the execution of job/career fairs.
• Creates networks within the healthcare industry and other community agencies/partners.

Talent Acquisition Admin Support: Supports TA team with recruitment related administrative functions.

• Regularly tracks candidate pipeline, submittals, hires and sourcing activity to share with TA leadership.
• Supports audit efforts for external market postings, and creative job posting enhancements.
• Provides timely follow up on candidate status, and maintains regular updates between Sourcing and status of candidates.

QUALIFICATIONS AND REQUIREMENTS:

• Formal working knowledge; equivalent to an Associate's degree (2 years college); requires knowledge of a specialized field
• 1-3 years of experience
• Must have computer skills to include Microsoft Office Suite (including intermediate Excel skills); ability to operate standard office equipment; work regularly within systems such as Applicant Tracking System, HRIS system, and other recruitment sourcing tools

Additional Information

Who We Are:

LifeBridge Health is a dynamic, purpose-driven health system redefining care delivery across the mid-Atlantic and beyond, anchored by our mission to "improve the health of people in the communities we serve." Join us to advance health access, elevate patient experiences, and contribute to a system that values bold ideas and community-centered care.

What We Offer:

Impact: Join a team that values innovation and outcomes, delivering life-saving care to our youngest and most vulnerable patients.

Growth: Opportunities for professional development, including tuition reimbursement and developing foundational skills for neonatal critical care leadership and advanced certification.

Support: A culture of collaboration with resources like unit-based practice councils and advanced clinical education support - improving both workflow efficiency and patient outcomes and allowing you to work at the top of your license.

Benefits: Competitive compensation (additional compensation such as overtime, shift differentials, premium pay, and bonuses may apply depending on job), comprehensive health plans, free parking, and wellness programs.

Why LifeBridge Health?

With over 14,000 employees, 130 care locations, and two million annual patient encounters, we combine strategic growth, innovation, and deep community commitment to deliver exceptional care anchored by five leading centers in the Baltimore region: Sinai Hospital of Baltimore, Grace Medical Center, Northwest Hospital, Carroll Hospital, and Levindale Hebrew Geriatric Center and Hospital.

LifeBridge Health complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, sex or sexual orientation and gender identity/expression. LifeBridge Health does not exclude people or treat them differently because of race, color, national origin, age, disability, sex or sexual orientation and gender identity/expression.

Title: Executive Assistant (primarily virtual)

Location: Columbus, OH, US

FT Non-Sr. Manager Full-Time

Salary Range:$72,000.00 To $78,000.00 Annually

Location: Columbus, OH preferred (virtual, with occasional office work)

Are you a highly organized, proactive professional who thrives in a fast‑paced environment supporting executive‑level leaders? Corporate One is seeking an Executive Assistant to serve as a trusted strategic partner to the EVP, Chief Product Strategist. In this role, you’ll play a critical part in maximizing executive effectiveness by managing priorities, communication, schedules, meetings, board-level materials, and special projects with professionalism, discretion, and exceptional judgement. 

As a key member of the Administration team, you will also support the EVP’s direct reports and provide occasional backup to other C-suite leaders—ensuring seamless, high-quality operation of executive office functions. The ideal candidate is a high‑performing administrative professional with strong communication skills, executive presence, and the ability to navigate ambiguity while anticipating needs before they arise.

What You’ll Do

• Provide high‑level business support to the EVP, exercising discretion, independent judgment, and confidentiality in all matters.
• Prioritize incoming information and requests, act as liaison to internal and external stakeholders, and prepare presentations, agendas, and board‑related materials.
• Own the EVP’s calendar and email end‑to‑end—prioritizing requests, resolving conflicts, preparing briefing materials, and ensuring timely attention to urgent communications.
• Lead meeting preparation and logistics, including agenda design, materials compilation, pre‑reads, technology needs, attendee coordination, and action‑item tracking.
• Conduct research, summarize findings, and support special projects and strategic initiatives.
• Provide administrative and operational support to the EVP’s direct reports (e.g., expenses, scheduling, reporting, light project coordination).
• Contribute as part of the Administration team, providing backup support for other C‑suite executives as assigned by the AVP, Executive Administrator.
• Identify and implement process improvements to enhance workflow consistency, quality, and efficiency.
• Perform other duties and projects as needed in support of executive operations.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 5–8 years of progressive executive administrative experience, preferably supporting senior or C‑suite leaders.
• Experience in a financial institution strongly preferred.

Skills & Attributes

• Exceptional written and verbal communication skills.
• Strong organization, prioritization, and follow‑up skills; thrives in a fast‑paced environment with shifting priorities.
• Advanced analytical and problem‑solving abilities; able to synthesize information and make recommendations.
• Proven stakeholder and relationship management experience with senior leaders and vendors.
• Demonstrated ability to maintain strict confidentiality and handle sensitive information with integrity.
• Proactive, resourceful, anticipatory work style with strong ownership and accountability.

Technology Skills

• Highly proficient in Microsoft Office (Word, Outlook, Teams, PowerPoint, Excel) and Adobe Acrobat.
• Experience with Concur (expenses/travel/invoices) and Salesforce preferred.
• Familiarity with SharePoint, virtual meeting platforms (Teams), and project/workflow tools (e.g., Monday.com) a plus.

About Corporate One

Corporate One is a leading wholesale financial services provider to more than 700 of America’s credit unions. For over 70 years, we’ve delivered innovative investment, funding, and payment solutions to help credit unions and their communities thrive. Alongside our CUSOs—Lucro Commercial Solutions and Accolade Investment Advisory—we’re committed to empowering our members’ success.

Why Join Us?

• Organizational Strengths: Corporate One Federal Credit Union is one of the nation’s largest and most progressive corporate credit unions with more than $7 billion in assets and an average staff tenure of 10+ years. 

• Competitive Compensation & Benefits: Corporate One offers competitive compensation, a generous 401(k) matching contribution, and quality health and ancillary benefits. 

• Work Life Balance: Generous PTO (Paid Time Off) starting with 4 weeks/year, 11 paid holidays, and paid parental leave.

• Learning and Development: We provide a full library of online training as well as group and inidual training, a mentoring program, and business coaching, all focused toward helping you grow and be successful. 

• Extra Perks: Tuition reimbursement, wellness program, gym membership reimbursement, pet insurance, flexible dress code, and more!

Title:  Scheduling Specialist

Job Description:

LOCATION: This is a full-time, Remote position. Lexitas provides a fully equipped home office setup, including a company-issued laptop.

PAY RANGE: $20-$23/hr

Join a High-Growth Legal Services Leader

ABOUT THE ROLE:

The Scheduling Specialist is a key front-office contributor responsible for answering and directing inbound calls, managing schedules and resources, and serving as a trusted point of contact for clients and internal teams. In this role, you’ll handle client orders, resolve inquiries and concerns, and provide advanced support related to billing, products, services, and deliverables. You’ll work closely with scheduling leadership, sales, and department heads to ensure seamless coordination and a consistently positive client experience.

Lexitas is a rapidly growing national provider of legal and corporate support services, including court reporting, medical record retrieval, process service, and legal talent. Built on a foundation of trust, professionalism, and innovation, Lexitas delivers customized solutions with unmatched personal service to clients across the U.S. and internationally.

KEY RESPONSIBILITIES:

• Answer and direct inbound calls from clients and internal personnel with professionalism and efficiency
• Assist with scheduling management, job requests, and allocation of resources
• Monitor client job requests and proactively communicate issues or updates
• Enter and maintain accurate data, including notices, attorney and firm details, and reporter/videographer information
• Track resource backlogs and jobs in progress to ensure timely completion
• Collaborate with Scheduling Managers and Specialists to resolve and prevent client issues
• Handle customer service calls with a focus on first-contact resolution
• Communicate with clients via phone and email regarding transcripts, exhibits, video products, and order status
• Troubleshoot client concerns to identify root causes related to transcripts, exhibits, video, or billing
• Resolve service and billing requests, including cost estimates, invoices, payments, repository access, and product delivery issues
• Obtain completed transcript and video order forms and confirm client product requests
• Escalate unresolved inquiries to appropriate departments when necessary
• Support the sales team by identifying new leads or potential client concerns
• Document and report customer feedback, inquiries, and satisfaction trends to management
• Perform additional duties as assigned

WHAT YOU’LL BRING:

• A strong commitment to delivering exceptional customer service to attorneys and paralegals
• Clear, professional written and verbal communication skills
• Outstanding organizational skills with a keen attention to detail
• A strong work ethic and the ability to remain calm under pressure
• Proven multitasking skills in a deadline-driven environment
• Comfort working independently as well as collaboratively across teams
• Flexibility to work occasional overtime as business needs require
• High reliability, punctuality, and professionalism
• Proficiency in Microsoft Outlook, Word, and Excel, with the ability to quickly learn new software

QUALIFICATIONS:

• High school diploma or equivalent required
• Minimum of 1 year of experience as a Scheduling Specialist or within the court reporting industry
• Working knowledge of HIPAA regulations and compliance requirements
• Demonstrated adherence to compliance policies and best practices
• A collaborative, team-oriented mindset with a focus on continuous improvement

SUPERVISORY RESPONSIBILITIES

This role is not a supervisor position.

LANGUAGE SKILLS

Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform essential functions.

While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

TRAVEL REQUIREMENTS

This position does not require travel.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO STATEMENT

Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender identity, sexual orientation or any other legally protected status.

EOE Employer/Vet/Disabled_._  

If you require reasonable accommodation in the application process, please contact Human Resources for assistance.  All other applications must be submitted online.

Job Details

Pay Type

Hourly

Hiring Min Rate

20 USD

Hiring Max Rate

23 USD

Title: Receptionist (part-time)

Location: San Francisco United States

Job Description:

Our associates celebrate lives. We celebrate our associates.

Receives client families and visitors at the front desk by greeting, welcoming, directing and announcing them courteously and appropriately. Answers, screens, and routes incoming phone calls plus other general office support duties.

JOB RESPONSIBILITIES

• Greets guests and visitors, offering assistance when entering the building

• Notifies staff members when appointments arrive and escorts guests to the appropriate room

• Answers routine questions associated with services, products, location directions, etc.

• Immediately notifies and involves management with customer service and security issues

• Receives deceased belongings from family and follows chain of custody procedures

• Answers, screens, and routes incoming calls to appropriate staff members

• Maintains a comfortable environment for clients, providing beverages and other amenities for families as needed. May make coffee.

• Maintains guest-waiting area, disposing of trash, replacing tissues, and general straightening of furniture

• Receives incoming mail and packages

• Maintains organized and current electronic and paper files and records, such as deeds and trust files

• May perform light typing, proofreading, data entry or printing

MINIMUM REQUIREMENTS

Education

• High School Diploma or equivalent

Experience

• Six months general office, receptionist, or administrative support experience preferred

• Proficient at operating telephones, fax, copier

Knowledge, Skills and Abilities

• Working knowledge of MS Office Suite

• Clear and professional speaking voice and tone

• Professional interpersonal skills to handle sensitive and confidential situations

• Position continually requires demonstrated poise, tact and diplomacy

• Ability to work schedule including Saturday and or Sunday and beyond standard business hours

Compensation:

Salary: $25.00/hr.

Benefits:

Part-time associates working an average 20 hours a week may be eligible for 401(k).

Postal Code: 94133

Category (Portal Searching): Administration and Clerical

Job Location: US-CA - San Francisco

Title: Regional Assistant (Part-time)

Location: Marion United States

Job type: Part-time

Job no: 494085

Reporting Relationship: Office Manager and/or Regional Sites Manager

Unit: National & Global

Department: Regional Ventures & Operations

Campus Location: Indianapolis Ed Center North

Job Description:

Summary of Position: The Regional Assistant plays a vital role in the operation and success of Indiana Wesleyan University's Education Center. Each center strives to partner with the community to meet its educational needs. Providing professional meeting space allows IWU to build these partnerships while serving the local community.

This role is well suited for someone who is energetic and relational, has a passion to serve, organizationally gifted, motivated by contributing to a team, and enjoys finding solutions. In addition, skills related to customer service, communication, self-motivation, and attention to detail will help make the Regional Assistant successful.

The Regional Assistant provides administrative and operational support to regional center leaders and may be involved in assisting with daily functions of more than one regional center.

Duties and Responsibilities

• Administrative Responsibilities

• Actively contribute to effective communication throughout the education center including phone coverage

• Assist with problem resolution in a professional manner while maintaining confidentiality of vital information

• Contribute to research projects

• Assist other Regional Venture staff as needed

• Participate in creating a collaborative/healthy relationship with other IWU employees

• Represent the University in a positive manner to internal and external customers through Christian conduct

• Take advantage of professional growth opportunities and look for local community connections

• Campus Operations

• Proactively participate in troubleshooting building technology in cooperation with IWU Technology Services (e.g., WiFi, AV technology, phone systems, internet connectivity issues)

• Provide a welcoming and supportive reception to those entering the building

• Support the daily site operations Tasks related to building and grounds in order to create and maintain an inviting and safe professional environment

• Assist with tenant relations and needs, if applicable

• Stay informed and communicate usage needs for staffing purposes

• Support students and faculty with operational and spiritual needs

• Stay informed and follow all Emergency and Risk Management protocols at the IWU, local, state, and federal levels

• Conference Services

• Proactively assist with supervisor in all aspects of conferencing and may include: inquiries, scheduling, invoicing, correspondence, building tours, room setups, cleaning, day-of service, meeting revenue goals, promotion and marketing, and nurturing networking relationships

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

• High School Diploma or GED equivalent

Experience

• Experience in a customer service-related field

Required Skills

• Written and verbal communication skills and ability to work with erse types of people
• Proficient with MS Office suite and comfortable using a variety of technology (e.g., audio visual equipment, teleconferencing)
• Ability to work with minimum supervision using time management skills
• Ability to perform physical labor (e.g., move tables and chairs, climb ladders)
• Building maintenance skills are helpful
• Physical Demands: conference and room setup/tear down will require the ability to lift and carry up to 50 pounds, in addition, regular pulling, pushing, climbing repetitive motions

IWU Kingdom Diversity Statement

IWU, in covenant with God's reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom ersity. We will foster an intentional environment for living, teaching and learning, which exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christ's commandment to love all humankind.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Title: Part Time - Administrative Assistant

Location: Lancaster United States

Job type: Part Time 

Job Description:

job requisition id: R168572

Job Description:

We are immediately hiring a Part Time Administrative Assistant in Lancaster, TX for our Supply Chain Solutions ision. Apply here today to speak with a Recruiter about the position and perks of joining our Ryder Ever Better Team.

• Pay Type: Hourly
• Hourly Rate: $20.50 per hour based on experience
• Schedule: (Part Time) Monday-Friday 8:00 a.m. – 2:00 p.m.

When Fortune 500 businesses and new startups need supply chain solutions, they look to our industry-leading logistics experts. At Ryder, there is more to being a supply chain professional than working on some of the nation’s biggest brands. We make sure you are also getting the erse experience, advancement opportunities, all from an industry-leading Fortune 500 company.

Summary

The Administrative Assistant I will handle a variety of tasks including administrative support to department staff.

• Answers phone, takes messages, answers routine inquiries, schedules appointments, meetings and keeps manager's calendar
• Resolves routine issues in absence of manager. Coordinates special projects and analysis for manager.
• Maintains budget and/or expense reports. Makes recommendations on and prepares budget and manager expense reports
• Develops reports and presentations
• Compiles, researches and tabulates data and may perform some analysis
• Acts as interface with internal or external customers
• Sorts, open and distributes mail.
• Makes travel arrangements
• Types, designs correspondence, memos, tables or graphs
• Maintains files for the department

Additional Responsibilities

• May periodically assist in training and checking the work of lower level employees
• Performs other duties as assigned.

Skills and Abilities

• Performs work independently with minimal supervision. Work can generally be completed without established procedures. Must have demonstrated ability to perform assigned tasks under own initiative, Required
• Applies advanced skills in area of specialization, Required
• Ability to maintain confidential information., Required
• Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors)., Required
• Ability to work independently and as a member of a team., Required
• Capable of multi-tasking, highly organized, with excellent time management skills., Required
• Flexibility to operate and self-driven to excel in a fast-paced environment., Required
• Excellent organizational skills. Ability to prioritize, Required
• Strong verbal and written communication skills. Must have good writing composition skills, Required

Qualifications

• H.S. Diploma/GED, Required
• Bachelor's Degree in related field, Preferred
• Three (3) years to Five (5) years or more in advanced administrative positions, Required
• Requires strong knowledge or specialized training and a comprehensive understanding of general aspects of the functional area. Must be able to apply knowledge and skills to varied situations Advanced, Required
• PC skills to include MS Office (Word, Excel) Advanced, Required
• Prior knowledge of company procedures and policies Advanced, Required

Travel

• No

Apply Here With Ryder Today

We want YOU to join our family made up of Proud Women and Men in Logistics who work alongside Military Reserve and Veterans we hire every day!

Click here to see all Opportunities at Ryder: https://ryder.com/careers

EEO/AA/Female/Minority/Disabled/Veteran

#li-kg #fb #indexempt

Job Category: Administrative Services

Compensation Information:

The compensation offered to a candidate may be influenced by a variety of factors, including the candidate’s relevant experience; education, including relevant degrees or certifications; work location; market data/ranges; internal equity; internal salary ranges; etc. The position may also be eligible to receive an annual bonus, commission, and/or long-term incentive plan based on the level and/or type. Compensation ranges for the position are below:

Pay Type: Hourly

Minimum Pay Range: 20.50

Maximum Pay Range: 20.50

Benefits Information:

For all Full-time positions only: Ryder offers comprehensive health and welfare benefits, to include medical, prescription, dental, vision, life insurance and disability insurance options, as well as paid time off for vacation, illness, bereavement, family and parental leave, and a tax-advantaged 401(k) retirement savings plan.

Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace.

All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified inidual with disability.

Important Note:

Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned.

Title: Commercial & Contract Administrator

Location: Australia, NSW, Newcastle (Heatherbrae) 

Work Type: Hybrid, Full Time

**Job ID:**R0090725

- 12 Month Fixed Term Contract

Job Description:

About the role

Based at Heatherbrae, NSW and reporting to the Commercial Analyst, the Commercial and Contract Administrator supports the preparation and delivery of tenders, pricing, contract reviews, customer rebates and commodity market research. You'll also partner with the wider Ground Support team, including Sales Management, Marketing, Technical Support, Purchasing, Demand Planning, Finance, IT and Legal, to help deliver a strong customer experience and commercial outcomes.

Key responsibilities

• Support tendering and business development activities by providing data analysis and documentation.
• Maintain the customer contract register, including contract administration support and coordination of reviews.
• Complete routine reporting for management on margin analysis, tender opportunities and pipeline of work.
• Assist with quarterly market updates, pricing files and customer rebate administration, ensuring data accuracy.
• Work with Finance to support forecasting, budget research and due diligence on new and prospective customers.
• Provide clear analytical reporting for internal stakeholders and, where required, external customers.
• Respond to complex customer queries that may require contract interpretation, supporting documentation or market research.
• Identify and support process, system and service improvements across commercial and sales support activities.

About you

You're analytical and detail-focused, with the ability to turn complex information into clear insights for a range of stakeholders. You bring strong interpersonal skills and a customer-first mindset, and you're comfortable working across teams to deliver accurate, timely commercial support. You'll be proficient in Microsoft Office (especially Excel and Word), have excellent written and verbal communication skills, and demonstrate critical thinking and problem-solving capability. A tertiary qualification in Business, Law, Finance and/or IT and experience in business intelligence/analytics, SQL or database concepts, and/or exposure to manufacturing or mining environments will be well regarded.

About us

Our products and services prioritise safety and efficiency, supported by a resilient global supply chain and a team of experienced specialists. As a major manufacturer and supplier of ground control solutions for the mining and tunnelling industry, we offer a comprehensive product portfolio and hold a strong market position. We are committed to ongoing development of new technologies aimed at improving project safety and efficiency. We also provide galvanising and other related services to the mining, civil, marine, commercial and industrial industries.

Why Sandvik?

• Inclusive culture: We are committed to creating a erse and inclusive workplace where everyone feels valued. Sandvik is proud to be an EEO employer and a Work180 Endorsed Employer for Women.
• Professional growth: Training and development opportunities, from extensive internal programs to contributions towards external studies.
• Company-funded paid parental leave: We provide gender-neutral paid parental leave to support our employees and their families.
• Flexible working arrangements: Work from home up to two days per week (role dependent).
• Comprehensive benefits: Including novated leases, salary sacrifice superannuation and a length of service recognition program.
• Employee wellbeing: Discounted private health insurance, employer-funded Employee Assistance Program (EAP) for you and your immediate family, and optional Fitness Passport.

Job TitleProcurement & Contracts Administration

Location: Parramatta Australia

Work Type: Hybrid, Full Time

Job ID: R311609

Job Description:

Join Cushman & Wakefield's high-performing team supporting a major NSW Government client. As a Contractor Management & Procurement Coordinator, you will play a key role in managing subcontractor performance, driving operational excellence, and supporting procurement activities across a large and erse portfolio.

This role blends contractor management, data-driven insights, and procurement support, ensuring service delivery meets client expectations and continuously improves.

Job Description

Key Responsibilities

• Manage performance and delivery of subcontracted services across the portfolio ·

• Monitor contractor KPIs and investigate service delivery issues

• Identify gaps in contractor coverage and support procurement planning

• Act as the key point of contact for Local Contractors

• Support onboarding of new contractors and procurement events

• Generate regular and ad hoc reports to provide performance insights

• Work closely with stakeholders to ensure scopes and contracts are aligned

• Drive continuous improvement initiatives through data analysis

About You

• Experience in contract management, facilities management, or operations

• Exposure to procurement processes or contractor networks

• Strong stakeholder and relationship management skills

• Confident in analyzing data and providing actionable insights

• Highly organized with strong attention to detail

• Excellent communication and customer service skills

Why Join Us

• Work on a high-profile government client account

• Strong team support with access to centralized procurement expertise

• Opportunity to drive real operational improvements and outcomes

• Hybrid working across client sites and remote

This role works a Monday to Friday schedule, with standard hours of 7:30am to 3:30pm.

As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.

Title: Executive Assistant

Location: Boston United States

Job Description:

About Us

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

About the Role

We are seeking an experienced Executive Assistant to support our Global Industry Research Technology Team. This role provides dedicated support to a group of Global Industry Analysts and Research Associates and plays a critical role in keeping the team operating smoothly and efficiently.

The ideal candidate brings strong organizational and multitasking skills, excellent attention to detail, and a genuine commitment to high quality service. You'll be a trusted partner to senior team members, interacting regularly with colleagues and stakeholders across the firm and representing the group with professionalism and discretion.

This role requires the ability to manage competing priorities with confidence in a fast-paced, deadline-driven environment. The Executive Assistant takes a proactive, thoughtful approach to coordinating logistics and administrative support, enabling the team to remain focused on their research and broader strategic objectives. We're looking for someone who is a reliable team partner, comfortable taking ownership of their work, and able to apply sound judgment as priorities shift. Prior experience in investment management is not required; however, an overall sense of intellectual curiosity and openness to learning is viewed positively.

RESPONSIBILITIES

The Executive Assistant will manage the overall daily support needs of the team, including:

• Provide comprehensive executive‑level administrative support to Global Industry Analysts and Research Associates on the Technology team, ensuring smooth day‑to‑day operations.
• Proactively manage complex calendars across multiple time zones, balancing shifting priorities with sound judgment and attention to detail.
• Coordinate domestic and international travel, including detailed itineraries, accommodations, and last‑minute changes as needed.
• Manage logistics for internal and external meetings, investor calls, offsites, and team events, working with a wide range of internal and external stakeholders.
• Prepare and distribute materials such as reports, meeting preparation items, and internal documentation on an as needed basis to support team activities and initiatives.
• Process expense reports accurately and in a timely manner, ensuring compliance with firm policies.
• Serve as a reliable point of contact for the team, exercising discretion, professionalism, and strong service orientation.
• Provide cross‑coverage and backup support to other Executive Assistants as needed, contributing to a collaborative administrative team.
• Support ad‑hoc projects and initiatives, demonstrating curiosity, a willingness to learn, and a proactive approach to taking on new responsibilities.

QUALIFICATIONS

• Minimum of 3 years' experience within an administrative role in a professional services organization
• Experience in the investment management industry will be viewed favorably
• Exposure to global contexts, whether professionally and/or personally, will be viewed favorably
• Advanced proficiency in MS Office with an ability and desire to learn new technology to drive efficiencies
• Demonstrated strong detail orientation, diligence and overall high work quality
• Excellent organizational, multi-tasking and prioritization abilities
• Proactive problem-solving skills and an anticipatory mindset
• High level of reliability, professionalism and discretion
• Ability to work under deadlines and to accommodate last-minutes changes
• Positive, can-do attitude; Flexibility; Sense of humor

Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a ersified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at [email protected].

At Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry. We strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits. The base salary range for this position is:

USD 60,000 - 110,000

This range takes into account the wide range of factors that are considered when making compensation decisions, including but not limited to skill sets; role; skills and experience; certifications; and education. This range is an estimate, and further details on salary and total compensation aspects will be shared with candidates during the recruitment process.

Base salary is only one component of Wellington's total compensation approach. Other rewards may include a discretionary Corporate Bonus and/ or Incentives, if eligible. In addition, we offer a comprehensive and high value benefit package to meet the unique needs of our employees and their families, and we are committed to fostering a flexible work environment that enables employees to thrive personally and professionally. Examples of our benefits include retirement plan, health and wellbeing, dental, vision, and pharmacy coverage, health savings account, flexible spending accounts and commuter program, employee assistance program, life and disability insurance, adoption assistance, back-up childcare, tuition/CFA reimbursement and paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)

We believe that in person interactions inspire and energize our community and are essential to our culture. In support of this commitment, our employees work from our offices 4 days a week with flexibility to work remotely 1 day a week. We believe that this approach ultimately supports our mission to deliver investment excellence to our clients and their beneficiaries over the long term.

Title: Administrative Assistant Mid.

Location: Virtual, Virginia, United States

Department: HIT VHIE BSIS

Job Description:

Make a difference in the future of global healthcare!  Join our JPSys Federal Healthcare IT team!

J P Systems provides professional services for large Federal Healthcare IT projects.  Be part of a team influencing the future of Health Information Exchange management by helping us to analyze and improve workflows across the Federal Government.

Administrative Assistant Mid. 

We are looking for a highly competent, detail oriented, pro-active and organized person to support a fast-paced Federal Healthcare IT team.  Previous experience with Federal contracting and virtual environments is preferred.  A high degree of competence with electronic file management for organizing files that enables users to easily locate and retrieve desired files (familiarity with Configuration Management).

Responsibilities of the Administrative Assistant Mid.:

• Ability to work in an exciting virtual team environment with firm deadlines and an aptitude for continuous improvement of project processes.

• Organized and disciplined enough to be able to work independently and support a virtual team. 

• Ability to compose clear and professional MS PowerPoint presentations for clients in a timely manner.

• Proficient with MS Office suite including MS Teams, MS Excel, MS Word and MS Outlook.  

• Proficiency with virtual meeting software and meeting scheduling is required. 

• Schedule client appointments for our Health Information Exchange (HIE) team and keep the lines of communication open.

• Experience with MS Teams virtual meeting software is a plus, but we will train you if you know another virtual meeting package.

• Detail oriented and have excellent organizational skills. 

• A background in a clinical field and healthcare data is desired

Project Requirements:

• Improving, daily monitoring, and maintenance of a synced calendar in MS Teams

• Integration of a master schedule for a Healthcare Informatics project team and a community outreach team 

• Review and cross-reference schedules to identify potential conflicts using MS Outlook 

• Providing updates and alerts of schedule conflicts

• Provide administrative strategies to ensure all tasks are completed ahead of schedule.

• Ensuring continuous improvement of work processes to maximize productivity.

• Assist with the daily support of technical team activities, including taking meeting minutes and capturing action items.

• Deliver clear and concise follow up communication to team members regarding action items and deliverables to adhere to fast paced turnaround times.

• Track multiple workstreams, projects, assignments, and meetings to ensure timelines are kept.

• Creating organized and technical meeting minutes in a logical and organized fashion

• Create, edit, and present agendas for virtual meetings and compile action items after the meetings.

• Exceptionally competent with electronic file management with the purpose to organize, track, and store files in a way that optimizes use of storage space and enables users to easily locate and retrieve desired files.

• Serve as a liaison between clinical community care providers, agencies, and organizations.

• Assist with the development of high-quality presentations, maintain templates aligned to brand standards, and stay abreast of effective presentation techniques.

Skills and Qualifications:

• 2 - 5 years' experience in an administrative, clinical or business analysis project support position required for this role.

• Personal effectiveness and credibility.

• Experienced with Federal contracting projects strongly preferred. 

• Committed to very strong ethical conduct and on time delivery of work assignments.

• Deep experience with MS Office 365 and computer skills for analyzing and interpreting data. Minimum of 3 to 5 years MS Office experience.

• Able to multitask and handle multiple priorities with a calm, positive attitude, and professional manner.

• Must be able to work with discretion and maintain confidential information.

• Ability to communicate effectively in written and verbal form.

• Demonstrated ability to be self-starter and be able to work with all types of personnel with a professional attitude.

• Excellent time management, organizational, and multi-tasking skills.  

• Must be a technically savvy, highly self-motivated and independent worker.

• Highly developed soft skills / people skills and a positive attitude.

• Virtual meeting software experience such as MS Teams or GoToMeeting is required. Proficiency in Microsoft Teams preferred.

• Possess strong verbal and written communication skills.

Travel:

Travel may be required for this position (up to 10%). Written travel approval must be obtained for every trip.

Educational Requirements:

A Bachelor’s plus 2 years relevant experience, or Associate’s + 4 years relevant experience in Communications, Business, Clinical Informatics or other liberal arts degree. 

Educational Equivalents:

A bachelor's degree plus 2 years' experience may be used as an equivalent to a master's degree or an associate degree plus 4 years' experience may be used as an equivalent to a master's degree.

Although we are 100% virtual, you must be located in one of our hiring states of AZ, CO, FL, GA, ID, IL, MD, MI, TX, VA, or WI. 

Must have high speed internet connection.  

Relocation: Not paid

J P Systems does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Please note that our pay ranges are carefully researched and set based on the requirements of the position.  The salary range is displayed under Compensation for each position.  If you feel you qualify for a more senior level position than the ones advertised, please feel free to instead submit your resume from our Open Jobs webpage for consideration.

Loan Operations Administrator

Location

London

Address

71 Queen Victoria Street, London, EC4V 4AY

Employment Type

Full time

Location Type

Hybrid

Department

Operations & Controls

The role ⚡

📍 London (Hybrid) | 🤝 3 days in the office | 💰 Competitive Salary + Benefits

This is a busy admin role where you will be reviewing and processing loan applications to provide fast, efficient funding to small businesses in the UK.

• Reviewing financial accounts, bank statements and risk reports to process loan applications

• Completing know your customer (KYC) checks during the borrowers on-boarding journey and referring cases to our AML and Fraud teams where required

• Use third party systems to collect information on the applicant and their business

• Perform rigorous quality assurance: Reconcile loan documents and internal system data for completeness and accuracy

• Working in a collaborative team environment

• Proactively problem solving, identifying and confidently mitigating any risks, issues or control weaknesses that arise in your day-to-day

What we’re looking for 🌱

We value deep expertise, but a growth mindset and good energy are what really make our team click. We’re a group that chooses to lift each other up and think smart every day.

• At least 6 months experience in a high volume operations or administrative role

• Ability to work to deadlines and business goals in a fast paced, dynamic environment

• Excellent attention to detail, self motivation, strong organisational skills and ability to follow procedures

• Ability to complete tasks that are repetitive in nature

• Willingness to learn and adapt with ever evolving policies and procedures

• It would be great, but not essential, if you had familiarity with financial documents, bank statements and identification documents

We’re building a place where everyone truly feels they belong. Even if your past experience doesn't align perfectly with every requirement, we'd still love to hear from you.

Why join us? 💜

We back you to build an incredible career. As a flexible-first employer, we use a "best of both" approach. We’ll see you in our London office to collaborate – with barista coffee and subsidised Just Eat lunches on us!

Our Circler Proposition focuses on five areas:

• Flexibility: We provide a benefit allowance you can tailor to your own life and family.

• Health: This includes private medical and dental, health assessments, and access to a digital GP.

• Wealth: We offer life assurance, share schemes, and financial coaching.

• Development: You get a dedicated annual learning allowance to help you level up.

• Lifestyle: We have electric car and cycle-to-work schemes, plus season ticket loans.

Executive Administrator / Administrateur exécutif ou administratrice exécutive

Strategic Initiatives & Programs /Initiatives et programmes stratégiques - Ottawa, Ontario (Remote)

At Healthcare Excellence Canada (HEC), we believe great things happen when purpose meets passion. Our bright, determined, and enthusiastic team is on a mission to shape a future where everyone in Canada has safe and high-quality healthcare.   

We balance high performance with joy at work. We show up as our best selves because we know that’s how we make a real difference. When you join HEC, you’re joining a team that collaborates with patients, caregivers, and healthcare professionals across the country to turn proven innovations into lasting improvements in care. Together, we spread innovation, build capability, and catalyze policy and practice change to make healthcare better for all Canadians.  

If you’re inspired by impact, energized by teamwork, and ready to help transform Canada’s healthcare system, apply to the position below and join HEC!  

Position Type: Permanent Full-Time

Reports to: Vice-President, Strategic Initiatives & Programs

Typical Hiring Range: $76,000 - $86,000

Vacancies: 1.

Location: We are a pan-Canadian healthcare organization and welcome candidates from across Canada. Our head office is located in Ottawa, Ontario and we welcome flexible work options such as permanent/fully remote, hybrid, flexible work hours, and compressed work weeks.

Deadline to apply: Monday, April 20, 2026

How to apply: Visit https://hecesc.bamboohr.com/careers 

The Executive Administrator holds three main areas of responsibility:  

1. provides integrated executive, administrative, and coordination support to their assigned portfolio to enable effective planning and delivery;  
2. leads and improves administrative and operational processes to ensure effective information flow, alignment, and collaboration across their assigned portfolio, the Senior Leadership Team, the broader organization, and external interest holders and partners; and  
3. provides general program and governance support, including preparation of briefings, reports, and materials that support planning, oversight, and delivery of HEC’s strategy.

 The incumbent must be highly motivated, a quick thinker, and able to assess and prioritize requests in alignment with organizational and leadership priorities. The role requires sound judgment, discretion, professionalism, and flexibility to support senior leaders as needed. 

This position regularly interacts with senior-level internal leaders and external partners and is entrusted with highly sensitive and confidential information. The incumbent is expected to maintain strict confidentiality and consistently reflect the values and culture of the organization. 

Your core responsibilities include: 

• Provides comprehensive executive-level administrative and operational support, including integrated calendar management, meeting coordination, agenda preparation and minute-taking, travel arrangements, expense reconciliation, correspondence management, workback schedules and tracking of action items. 
• Screens and prioritizes incoming communications and responds independently where appropriate. 
• Prepares, drafts, edits, and proofreads correspondence, briefing notes, presentations, and other materials for review and signature. 
• Acts as a key liaison between their portfolio, Senior Leadership Team members, staff, Board members, and external interest holders and partners. 
• Supports continuity across Senior Leadership offices by providing back-up and cross-portfolio coverage as required. 
• Coordinates and monitors program and project activities across the portfolio, including milestone tracking, documentation, committee support, proactively flagging key deadlines and risks, and ensuring deliverables and deadlines are met. 
• Other duties as assigned.

Education and experience you will need to have: 

• College diploma in office administration, business administration, or a related field; or equivalent education and/or work experience is required. 
• Minimum of three (3) years’ progressive experience in a fast-paced environment is required, preferably in healthcare or a not-for-profit organization. 
• Bilingual in French and English is preferred (English communication skills at Advanced “C” level required).  
• Advanced computer software skills in Microsoft Office suite and virtual environment are required. 
• Experience with basic budgetary oversight is required.  
• Demonstrated ability working in health and/or social services environment is preferred.

You will be a great fit for this role if you have: 

• Highly developed interpersonal and problem-solving skills.  
• Excellent project management skills including the ability to plan and the ability to collaborate with other teams and across the organization.  
• Excellent oral and written communication skills.  
• Demonstrated time management  Well organized and attentive to detail.  
• Professional tact and diplomacy and confidentiality required.   
• Ability to work well in a dynamic and highly motivated team. 
• Ability to foster strong internal and external relationships.

HEC currently offers:  

• Competitive salary with a bilingual bonus (if applicable) 
• Full access to our comprehensive benefits package on the 1st day of employment 
• Flexible work options including onsite, hybrid, or fully remote and flexible hours of work 
• Holiday break closure in December between Christmas Day and New Year’s Day 
• Generous vacation and personal leave plans 
• A defined benefit pension plan with the CAAT Pension Plan 
• Employee and Family Assistance Programs 
• Fitness and Wellness Allowance 
• Remote Work/Parking Allowance 
• Paid professional association fees 
• Educational and development opportunities 
• On site (Ottawa) gym and complimentary coffee/tea 
• Social activities

*HEC is open to exploring the possibility of secondments and interchanges with other organizations as part of our recruitment process.  

**Applications submitted for this posting may be retained and considered for similar opportunities for up to six months.    

Please note that all applications are reviewed by our human People & Culture team, who make selection decisions. Applications are received and processed through BambooHR, and we may use automated screening questions and system-based sorting tools to support the evaluation process. Any use of automated features is intended to assist, not replace, human review.    

Healthcare Excellence Canada (HEC) is an equal opportunity employer and embraces ersity and inclusivity. HEC is committed to building teams with a variety of backgrounds, skills and views, as the more inclusive we are, the more impact we can have. We encourage applications from all qualified iniduals, including visible minorities, Indigenous persons, and persons with disabilities. We thank all applicants for their interest; only those selected for an interview will be contacted. Accommodations are available on request for candidates taking part in all aspects of the selection process. 

-*-*-*-*-*-

Chez Excellence en santé Canada (ESC), nous croyons que l’impact naît de la rencontre entre sens et passion. Notre équipe brillante, déterminée et passionnée contribue à façonner un avenir où chaque personne au Canada reçoit des soins et services de santé sûrs et de qualité.   

Nous visons l’équilibre entre performances élevées et épanouissement professionnel. Nous donnons le meilleur de nous-mêmes, car nous savons que c’est ainsi que nous faisons bouger les choses. ESC vous invite à faire partie d’une équipe qui collabore avec des patients et des patientes, des personnes proches aidantes et des prestataires de soins de santé de partout au pays afin d’améliorer durablement les soins au moyen d’innovations éprouvées. Ensemble, nous diffusons les innovations, renforçons les capacités et catalysons le changement dans les politiques pour améliorer les soins et services de santé pour toutes les personnes vivant au Canada.  

Si vous souhaitez contribuer à la transformation du système de santé canadien et que le travail d’équipe vous motive, joignez-vous à ESC en posant votre candidature pour le poste ci-dessous!   

Type de poste : Poste permanent à temps plein

Sous la responsabilité de : Vice-présidente, Initiatives et programmes stratégiques

Fourchette typique à l’embauche : $76,000 - $86,000

Nombre de postes vacants :

Lieu de travail : Nous sommes un organisme de santé pancanadien dont le siège social est situé à Ottawa, en Ontario. Nous acceptons les candidatures de partout au pays et les options de travail flexibles (télétravail, travail hybride, horaires flexibles et semaines de travail comprimées).

Date limite de candidature : Le lundi 20 avril 2026 à 15h00 HE

Pour postuler : https://hecesc.bamboohr.com/careers 

Les responsabilités principales de l’administrateur exécutif ou l’administratrice exécutive se déclinent en trois volets :  

1. Fournir à la haute direction un soutien intégré en matière d’administration et de coordination du portefeuille attribué en vue de favoriser une planification et une exécution efficaces des activités.  
2. Diriger et améliorer les procédures administratives et opérationnelles afin d’assurer une circulation efficace de l’information, un alignement des objectifs et la collaboration entre le portefeuille attribué, la haute direction, l’ensemble de l’organisme et les parties prenantes et partenaires externes.  
3. Offrir un soutien général aux équipes de programmes et de gouvernance, notamment par la préparation de notes d’information, de rapports et d’autres documents appuyant la planification, la supervision et la mise en œuvre de la stratégie d’ESC.

La personne titulaire du poste doit faire preuve d’une grande motivation; elle doit être capable de réfléchir rapidement et d’évaluer et hiérarchiser les demandes en fonction des priorités de l’organisme et de la direction. Ce rôle requiert du discernement, de la discrétion, du professionnalisme et de la souplesse afin de soutenir les membres de la haute direction selon les besoins. 

 La personne titulaire interagit régulièrement avec des membres de la haute direction de l’organisme et des partenaires externes, et est appelée à traiter des informations hautement sensibles et confidentielles. Il lui incombe d’assurer le strict respect de la confidentialité et d’incarner en tout temps les valeurs et la culture de l’organisme. 

Responsabilités principales : 

• Fournir un soutien administratif et opérationnel complet à la haute direction, notamment assurer la gestion intégrée du calendrier, la coordination des réunions, la préparation des ordres du jour et la prise de notes, l’organisation des déplacements, le rapprochement des dépenses ainsi que la gestion des communications et des rétroplannings et le suivi des mesures à prendre. 
• Effectuer le tri des communications entrantes, les prioriser et y répondre de manière autonome, le cas échéant. 
• Préparer, rédiger, réviser et relire la correspondance, les notes d’information, les présentations et tout autre document pour examen et signature. 
• Exercer un rôle de liaison stratégique entre son portefeuille, les membres de la haute direction, le personnel, les membres du conseil d’administration et les parties prenantes et partenaires externes. 
• Soutenir la continuité des activités au sein des bureaux de la haute direction en assurant la relève et une couverture interportefeuilles, au besoin. 
• Coordonner et superviser les activités des programmes et des projets de son portefeuille, y compris le suivi des jalons, la gestion de la documentation, le soutien aux comités, le rappel proactif des échéances et des risques importants ainsi que le respect des échéances et des éléments livrables. 
• Accomplir les autres tâches demandées.

Expérience et qualifications demandées : 

• Diplôme d’études collégiales en administration de bureau, en administration des affaires ou dans une discipline connexe; ou une combinaison équivalente de formation et/ou d’expérience professionnelle.  
• Au moins trois (3) ans d’expérience progressive dans un milieu de travail au rythme soutenu, de préférence dans un organisme de santé ou sans but lucratif. 
• Bilinguisme anglais-français de préférence (niveau « C » – avancé – en communication en anglais obligatoire).  
• Excellente connaissance de la suite et de l’environnement virtuel Microsoft Office. 
• Expérience de base en suivi budgétaire.  
• Capacité avérée à travailler dans le domaine de la santé et des services sociaux, un atout.

Ce rôle est fait pour vous si vous présentez les caractéristiques suivantes : 

• Solides compétences en communication interpersonnelle et en résolution de problèmes.  
• Excellentes compétences en gestion de projet, notamment la capacité de planifier et de collaborer avec d’autres équipes de l’organisme.  
• Excellentes aptitudes en communication orale et écrite.  
• Capacités avérées en gestion du temps. Bon sens de l’organisation et souci du détail.  
• Capacité de faire preuve de tact et de diplomatie et de respecter la confidentialité.  
• Aptitude à bien fonctionner au sein d’une équipe dynamique et très motivée. 
• Capacité à établir et à entretenir de solides relations internes et externes.

Ce qu’ESC vous propose :  

• Salaire compétitif avec prime au bilinguisme (s’il y a lieu) 
• Plein accès à notre régime d’avantages sociaux complet dès le premier jour 
• Options de travail flexibles : travail sur place, travail hybride, télétravail, et horaires flexibles 
• Fermeture pour les vacances des Fêtes en décembre entre Noël et le jour de l’An 
• Régimes de vacances et de congés personnels généreux 
• Régime de retraite à prestations déterminées (régime de retraite des CAAT) 
• Programmes d’aide aux employés et à leur famille 
• Allocation santé et mieux-être 
• Indemnité de travail à distance ou de stationnement 
• Remboursement des frais d’adhésion à des associations professionnelles 
• Possibilités de perfectionnement et de formation 
• Centre d’entraînement ainsi que café et thé offerts sur place (Ottawa) 
• Activités sociales

* Dans le cadre de ce processus de recrutement, ESC est disposé à explorer la possibilité de détachements et d’échanges avec d’autres organismes. 

 ** Les candidatures reçues pour ce poste pourront être conservées jusqu’à six mois et envisagées pour des offres similaires. 

Veuillez noter que toutes les candidatures sont examinées et toutes les sélections sont faites par notre équipe Personnes et culture, composée de personnes bien réelles. Les candidatures sont reçues et traitées par le biais de BambooHR, et nous pouvons utiliser des questions de présélection automatisées et des outils de tri offerts par le système dans le cadre du processus d’évaluation. Tout usage de fonctionnalités automatisées a pour but d’aider, et non de remplacer, l’analyse humaine. 

Excellence en santé Canada (ESC) est un employeur équitable attaché aux principes de ersité et d’inclusion. Nous sommes résolus à bâtir des équipes réunissant des expériences, des compétences et des perspectives variées : plus nous reflétons la ersité de nos communautés, plus notre action est efficace. Nous encourageons les candidatures de toutes les personnes qualifiées, y compris celles des minorités visibles, des personnes autochtones et des personnes en situation de handicap. Nous remercions toutes les personnes ayant postulé. Seules les personnes retenues pour une entrevue seront contactées. Des mesures d’adaptation sont offertes sur demande tout au long du processus de sélection. 

Location

Ottawa, Ontario (Remote)

Department

Strategic Initiatives & Programs /Initiatives et programmes stratégiques

Employment Type

Permanent Full-Time / Permanent à temps plein

Minimum Experience

Mid-level

Compensation

Typical hiring range: $76,000 - $86,000

Business Expert - Administrative

Remote

About xAI

xAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for iniduals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands-on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All employees are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates.

ABOUT THE ROLE:

As a Business Expert - Administrative on the Human Data Team, you will contribute to creating cutting-edge datasets to advance Grok’s capabilities. Collaborating closely with technical staff, you'll support xAI's mission through labeling and annotating data in multiple formats. You will leverage your expertise in administrative operations, executive support, and office management to support the training of advanced AI systems. This fast-paced role requires adaptability, attention to detail, and the ability to follow evolving instructions to deliver impactful data.

RESPONSIBILITIES:

• Work on administrative problems from real-world business scenarios that align with your expertise, providing accurate solutions, detailed annotations, and model critiques where you can confidently evaluate responses (e.g., executive calendar and travel coordination, strategic meeting briefing materials, document and records management, expense tracking, and stakeholder communication management).
• Utilize proprietary software to provide accurate input and labels to deliver high-quality data.
• Collaborate with technical staff to improve the design of efficient annotation tools.
• Interpret, analyze, and execute tasks based on evolving instructions, maintaining precision and adaptability.

QUALIFICATIONS:

• 4+ years of practical administrative or executive support experience (hands-on role supporting senior leaders or managing office operations).
• Proficiency in Microsoft Office 365 / Google Workspace (advanced Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Asana, Notion, Slack).
• Strong organizational skills and attention to detail for managing competing priorities and sensitive information.
• Ability to navigate administrative resources such as travel portals, expense systems, document management platforms, and scheduling tools.
• Proficiency in reading and writing informal and professional English.
• Strong communication, interpersonal, analytical, and organizational skills.
• Excellent reading comprehension and ability to exercise autonomous judgment with limited data.
• Passion for technological advancements and innovation in business.

LOCATION AND OTHER EXPECTATIONS:

• Tutor roles may be offered as full-time, part-time, or contractor positions, depending on role needs and candidate fit.
• For contractor positions, hours will vary widely based on project scope and contractor availability, with no fixed commitments required.  On average most projects may involve at least 10 hours per week to achieve deliverables effectively though this is not a fixed commitment and depends on the scope of work. Contractors have full flexibility to set their own hours and determine the exact amount of time needed to complete deliverables. 
• Tutor roles may be performed remotely from any location worldwide, subject to legal eligibility, time-zone compatibility, and role specific needs.
• For US based candidates, please note we are unable to hire in the states of Wyoming and Illinois at this time.
• We are unable to provide visa sponsorship.
• For those who will be working from a personal device, your computer must be a Chromebook, Mac with MacOS 11.0 or later, or Windows 10 or later.

COMPENSATION AND BENEFITS:

US-based candidates: $35/hour - $90/hour depending on factors including relevant experience, skills, education, geographic location, and qualifications. International candidates: Information will be provided to you during the recruitment process.

Benefits vary based on employment type, location and jurisdiction. Benefits for eligible U.S. based positions include health insurance, 401(k) plan, and paid sick leave. Specific details and role specific information will be provided to you during the interview process.

xAI is an equal opportunity employer. For details on data processing, view our Recruitment Privacy Notice.

Executive Assistant

remote type

Hybrid

locations

Hartford, CT

time type

Full time

job requisition id

R2624608

Exec Asst - DE09BN

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.   

This role is based in Hartford, CT and will have a Hybrid work schedule, with the expectation of working 3 days a week (Tuesday through Thursday) in office. Additional flexibility may be needed based on business needs.

Role Overview

Key Responsibilities

Skills & Qualifications

For full-time, occasional, part-time or remote positions: (1) high speed broadband internet service is required, we do not recommend or support DSL, wireless, Wifi, Hotspots, Fiber without a modem and Satellite; (2) Internet provider supplied modem/router/gateway is hardwired to the Hartford issued computer with an ethernet cable; and (3) minimum upload/download speeds of 75MB download/10MB upload will be required. To confirm whether your Internet system has sufficient speeds, please visit http://www.speedtest.net from your personal computer.

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford’s total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:

$83,200 - $124,800

Equal Opportunity Employer/Sex/Race/Color/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age

Title: Early Talent Recruiter

Location: Cleveland, OH, US, 44117

Workplace: Salary Full-Time

Department: Human Resources

Job Description:

Lincoln Electric is a high-performance industrial machinery and technology leader who helps customers manufacture and maintain vital equipment and infrastructure. Lincoln Electric’s innovative solutions enable higher quality and productivity across a variety of processes including welding, cutting, brazing, machining, process automation, and field repair. The Company leverages proprietary technologies and expertise in materials science, power electronics, automation, and intelligent software to help customers build better and achieve resilience in their operations. Headquartered in Cleveland, Ohio, Lincoln Electric is the essential ‘Linc’ that keeps the economy running. The Company operates 71 manufacturing and automation facilities across 20 countries and serves customers in over 160 countries. For more information about Lincoln Electric and its products and services, visit the Company’s website at https://www.lincolnelectric.com.

Location: Euclid - 22801 

Purpose

The Early Talent Recruiter is a key member of the Global Talent Acquisition (GTA) team, performing as a lead talent partner driving recruitment strategy for our early talent programs. This position will be responsible for developing and maintaining relationships on campus, conducting research to ensure target universities are in line with the college recruiting strategy and company long term goals. This inidual will manage the end to end recruitment process beginning with forecasting all the way through offer.

The ideal candidate resides in the greater Cleveland (or surrounding) area, although this is primarily a remote position with the expectation to travel to the Euclid, OH headquarters as needed for events and meetings. Most campus related travel will be in the mid-west region. 

What You Will Do

Oversee the recruitment process, candidate, and talent scout experience for Early Talent. You will support multiple functions and departments within Lincoln Electric including engineering, finance, sales, IT, HR, marketing, etc. 

Responsibilities

• Leverage existing and build new relationships with universities, professional and erse organizations, and alumni networks to execute business strategies
• Actively engage with executive and senior leaders internally to continuously improve the early talent recruitment process
• Build campus teams using a talent scout network with Lincoln; lead team trainings
• Innovate candidate outreach plans, while executing a tiered school approach
• Participate in relevant community outreach events, career fairs, and social networking activities
• Represent Lincoln Electric as an employer of choice. You will likely be their first interaction with the company!
• Manage requisition volume of approximately 30 (total annual headcount of ~150 positions), including posting, screening, scheduling interviews, and extending offers.
• Play a key role in executing the ersity recruiting strategy for early career recruitment
• Manage OFCCP data management requirements
• Project yearly recruitment expenditures for budgetary consideration & control
• Ability to travel 40% or more during peak campus recruiting season

Basic Qualifications

• Bachelor’s Degree
• 1+ years experience in talent acquisition
• Ability to work in the U.S. on an ongoing basis without sponsorship
• Strong initiative and solid judgment abilities/skills
• Ability to build and maintain superior relationships with internal and external clients at all levels
• Project management, written and oral communication skills
• Proficiency with Microsoft Office (PowerPoint, Excel & Word)
• Strong organizational skills and attention to detail

Preferred Qualifications

• Bachelor’s Degree in Human Resources, Business Administration, Marketing or Communications preferred
• 2+ years experience in campus recruitment
• Experience in a global manufacturing environment
• Knowledge and experience with recruiting engineering and technical talent

Lincoln Electric is an Equal Opportunity Employer. We are committed to promoting equal employment opportunity for applicants, without regard to their race, color, national origin, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited to, lactation), sexual orientation, gender identity, age, veteran status, disability, genetic information, and any other category protected by federal, state, or local law.

Title: Administrative Assistant (Legal Team)

Location: CDMX3

Job Description:

Who we are

Samsara (NYSE: IOT) is the pioneer of the Connected Operations™ Cloud, which is a platform that enables organizations that depend on physical operations to harness Internet of Things (IoT) data to develop actionable insights and improve their operations. At Samsara, we are helping improve the safety, efficiency and sustainability of the physical operations that power our global economy. Representing more than 40% of global GDP, these industries are the infrastructure of our planet, including agriculture, construction, field services, transportation, and manufacturing — and we are excited to help digitally transform their operations at scale.

Working at Samsara means you’ll help define the future of physical operations and be on a team that’s shaping an exciting array of product solutions, including Video-Based Safety, Vehicle Telematics, Apps and Driver Workflows, and Equipment Monitoring. As part of a recently public company, you’ll have the autonomy and support to make an impact as we build for the long term.

About the role:

We are seeking a highly organized and proactive Legal Administrative Assistant based in our Mexico City office. This role sits within our global Legal Operations team and will support the administrative function of the entire Samsara legal team by handling a wide range of administrative tasks, ensuring smooth daily operations, and contributing to the legal operations function globally, including in Mexico, the United States, Canada, Europe, and India. The ideal candidate will possess a keen understanding of legal administrative work, great attention to detail, excellent communication skills, and the ability to work effectively in a fast-paced environment. 

This is a hybrid position requiring 3 days per week in our Mexico City office and 2 days working remotely. Relocation assistance will not be provided for this role.

You should apply if:

• You want to impact the industries that run our world: Your efforts will result in real-world impact—helping to keep the lights on, get food into grocery stores, reduce emissions, and most importantly, ensure workers return home safely.
• You are the architect of your own career: If you put in the work, this role won’t be your last at Samsara. We set up our employees for success and have built a culture that encourages rapid career development, countless opportunities to experiment and master your craft in a hyper growth environment.
• You’re energized by our opportunity: The vision we have to digitize large sectors of the global economy requires your full focus and best efforts to bring forth creative, ambitious ideas for our customers.
• You want to be with the best: At Samsara, we win together, celebrate together and support each other. You will be surrounded by a high-caliber team that will encourage you to do your best.

In this role, you will: 

• Support the administrative function for the Samsara Legal Operations team
• Support legal team request intake queues, ensuring prompt and accurate resolution of inquiries, requests, and tasks
• Provide general administrative support for the entire legal team (including in Mexico, the United States, Canada, Europe, and India), including, but not limited to, redlining contracts, document management, coordination and preparation (filing, signing), general correspondence, and administrative tasks
• Support and improve administrative workflows across the legal team and cross-functionally
• Maintain and organize legal databases and systems
• Manage updates to contractual and policy templates and support related workflows
• Facilitate communication and collaboration amongst the global legal team
• Provide administrative support for special projects and initiatives as needed
• Champion, role model, and embed Samsara’s values (Focus on Customer Success, Build for the Long Term, Adopt a Growth Mindset, Be Inclusive, Win as a Team) as we scale globally and across new offices

Minimum requirements for the role:

• 2+ years of administrative, operations and/or legal support experience
• Excellent verbal and written communication skills in both Spanish and English
• This position will be based in Mexico City and will be a hybrid role – the candidate will be expected to be in the office at least 3 days per week.
• Ability to support US (EST/PST) business hours as needed
• Demonstrated success in managing team inboxes/queues, coordinating tasks, and meeting deadlines within a dynamic work environment
• Excellent attention to detail and organizational skills, with the ability to manage multiple tasks and deadlines with accuracy
• Discretion while handling confidential legal information
• Proficient in Microsoft Office and Google Suite
• Proficient with AI tooling, including designing and improving AI powered workflows
• Bachelor's degree or equivalent experience

An ideal candidate also has:

• In-house, technology company, law firm, or notary public experience

• Legal management and enterprise software experience (i.e., Zendesk, Ironclad, Slack, Google Drive, Adobe, Brightflag, etc.)

• Knowledge of legal terminology, practices, and documentation

• Exceptional communication and interpersonal skills, with a focus on team collaboration

• Adaptability and a proactive mindset to navigate changing priorities and thrive in a fast-paced, innovative environment

• Ability to work independently and as part of a team in a fast-paced environment

  #LIHybrid

Total Rewards

At Samsara, we build for the people who keep the global economy moving. We want owners, not passengers, which is why our rewards are designed to fuel high-impact builders. Our compensation program delivers above-market total compensation through a combination of base salary, performance-based bonus/variable pay, and equity (for eligible roles) in a high-growth public company. We meaningfully differentiate pay for our top performers, who have the opportunity to earn above-market compensation that can outpace the broader market over time.

Beyond compensation, we provide the foundations that enable long-term success: a flexible, employee-led remote model, a professional development stipend, comprehensive health and parental leave plans, and more. If you’re ready to build for the long term and own the outcome, your journey starts here.

Flexible Working 

At Samsara, we embrace a flexible working model that caters to the erse needs of our teams. Our offices are open for those who prefer to work in-person and we also support remote work where it aligns with our operational requirements. For certain positions, being close to one of our offices or within a specific geographic area is important to facilitate collaboration, access to resources, or alignment with our service regions. In these cases, the job description will clearly indicate any working location requirements. Our goal is to ensure that all members of our team can contribute effectively, whether they are working on-site, in a hybrid model, or fully remotely. All offers of employment are contingent upon an inidual’s ability to secure and maintain the legal right to work at the company and in the specified work location, if applicable.

Belonging at Samsara

At Samsara, we welcome everyone regardless of their background. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender, gender identity, sexual orientation, protected veteran status, disability, age, and other characteristics protected by law. We depend on the unique approaches of our team members to help us solve complex problems and want to ensure that Samsara is a place where people from all backgrounds can make an impact.

Accommodations 

Samsara is an inclusive work environment, and we are committed to ensuring equal opportunity in employment for qualified persons with disabilities. Please email [email protected] or click here if you require any reasonable accommodations throughout the recruiting process.

Our Commitment to Authenticity

We use Tofu, a fraud detection tool, to validate the authenticity of applications and protect against identity fraud. This ensures we are connecting with real people and allows us to prioritize genuine candidates. Please see Samsara’s Candidate Privacy Notice for more information.

Fraudulent Employment Offers

Samsara is aware of scams involving fake job interviews and offers. Please know we do not charge fees to applicants at any stage of the hiring process. Official communication about your application will only come from emails ending in @samsara.com, @us-greenhouse-mail.io or @mail3.guide.co. For more information regarding fraudulent employment offers, please visit our blog post here.

Medical Records Clerk

Location: Pensacola, Florida, United States

Department: Billing

Job Description:

Medical Records Clerk Job Description

Mako Medical is currently searching for an experienced and friendly medical records clerk to join our administrative team. This is a full-time hybrid role; you will complete training in-office and will transfer to remote work once training is completed. After the training period you will be required to work in the office 1-2 days a week. You will be responsible for a variety of tasks including issuing medical records to payers according to laws and regulations, complete clerical duties including answering phones, responding to emails, and assisting Customer Service Department staff with incoming calls on a as needed basis.

The successful candidate will have in-depth knowledge of medical terminology, processes, and administrative duties. To excel in this position, you should also demonstrate excellent communication and organizational skills. Ultimately, you will work with a small team to assist with the responsibilities described and fill in with other Medical Billing assignments as needed.

Gathering patient demographic and personal information

Issuing medical files to persons and agencies according to laws and regulations

Helping with departmental audits and investigations

Ensuring medical records requests are completed in an accurate and timely manner

Completing clerical duties, including answering phones, responding to emails

Additional assignments as assigned by supervisor

·         Associates Degree preferred

·         A minimum of 2 years’ experience in a similar role

·         Advanced understanding of medical terminology and administration processes

·         Proficient in information management programs and MS Office

·         Outstanding communication and interpersonal abilities

·         Strong attention to detail with excellent organizational skills

Title: Receptionist (part-time)

Location: Hicksville, NY,  United States

Part-time

On-site

Job Description:

Our associates celebrate lives. We celebrate our associates.

Receives client families and visitors at the front desk by greeting, welcoming, directing and announcing them courteously and appropriately. Answers, screens, and routes incoming phone calls plus other general office support duties.

JOB RESPONSIBILITIES

• Greets guests and visitors, offering assistance when entering the building
• Notifies staff members when appointments arrive and escorts guests to appropriate room
• Answers routine questions associated with services, products, location directions, etc.
• Immediately notifies and involves management with customer service and security issues
• Receives deceased belongings from family and follows chain of custody procedures
• Answers, screens, and routes incoming calls to appropriate staff members
• Maintains a comfortable environment for clients, providing beverages and other amenities for families as needed. May make coffee.
• Maintains guest-waiting area, disposing of trash, replacing tissues, and general straightening of furniture
• Receives incoming mail and packages
• Maintains organized and current electronic and paper files and records, such as deeds and trust files
• May perform light typing, proofreading, data entry or printing

MINIMUM REQUIREMENTS

Education

• High School Diploma or equivalent

Experience

• Six months general office, receptionist, or administrative support experience preferred
• Proficient at operating telephones, fax, copier

Knowledge, Skills and Abilities

• Working knowledge of MS Office Suite
• Clear and professional speaking voice and tone
• Professional interpersonal skills to handle sensitive and confidential situations
• Position continually requires demonstrated poise, tact and diplomacy
• Ability to work schedule including Saturday and or Sunday and beyond standard business hours

Pay:

• $20.00/hr

Benefits:

• Part-time associates working an average 20 hours a week may be eligible for 401(k).

Postal Code: 11801

Category (Portal Searching): Administration and Clerical

Job Location: US-NY - Hicksville

Title: Executive Assistant - Evernorth - Hybrid

Location:

• St. Louis, Missouri, United States of America
• Bloomfield, Connecticut, United States of America
• Philadelphia, Pennsylvania, United States of America

Job Description:

We are seeking an experienced Executive Assistant who thrives in a fast‑paced, highly collaborative environment and enjoys enabling senior leaders to operate at their best. In this role, you will provide high‑impact administrative and strategic support for three executives. Your ability to anticipate needs, manage competing priorities, and build trusted partnerships will directly support business growth, operational excellence, and team effectiveness.

Responsibilities

• Proactively managing complex calendars, meetings, and priorities across internal and external stakeholders.
• Coordinate logistics and materials for leadership meetings, town halls, strategic planning sessions, and client‑facing engagements.
• Prepare polished executive‑level presentations, reports, and communications that support decision‑making and strategic outcomes.
• Track action items, follow‑ups, and deliverables from leadership meetings to ensure timely execution.
• Serve as a trusted liaison with cross‑functional partners and internal service teams.
• Manage travel arrangements, expense reporting, and departmental invoicing with accuracy and attention to detail.
• Maintain SharePoint sites, distribution lists, organizational charts, and other team resources to support transparency and alignment.
• Support onboarding and transitions for new team members, helping create a welcoming and organized experience.
• Partner with leaders and stakeholders on special projects that advance organizational priorities.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.

Qualifications

Required Qualifications

• Minimum of 8 years of experience providing administrative or executive support to senior leaders in a complex, fast‑paced environment.
• Demonstrated ability to manage multiple priorities while maintaining a high level of accuracy and organization.
• Strong written and verbal communication skills, with the ability to draft clear, professional executive communications.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Proven ability to handle confidential information with sound judgment and discretion.
• Experience coordinating projects, meetings, or initiatives across multiple stakeholders.

Preferred Qualifications

• Experience supporting senior leaders within healthcare, insurance, or client‑focused organizations.
• Familiarity with enterprise systems such as SharePoint, Workday, and Concur.
• High emotional intelligence with the ability to build strong relationships and navigate a matrixed organization.
• Experience supporting organizational change, leadership forums, or large‑scale meetings.
• Associate or bachelor's degree in a related field.

If you will be working at home occasionally or permanently, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 10Mbps download/5Mbps upload.

About Evernorth Health Services

Evernorth Health Services, a ision of The Cigna Group, creates pharmacy, care and benefit solutions to improve health and increase vitality. We relentlessly innovate to make the prediction, prevention and treatment of illness and disease more accessible to millions of people. Join us in driving growth and improving lives.

Qualified applicants will be considered without regard to race, color, age, disability, sex, childbirth (including pregnancy) or related medical conditions including but not limited to lactation, sexual orientation, gender identity or expression, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information, status with regard to public assistance, citizenship status or any other characteristic protected by applicable equal employment opportunity laws.

If you need a reasonable accommodation to complete the online application process, please email for assistance. Please note that this email inbox is dedicated to accommodation requests only and cannot provide application updates or accept resumes.

The Cigna Group has a tobacco-free policy and reserves the right not to hire tobacco/nicotine users in states where that is legally permissible. Candidates in such states who use tobacco/nicotine will not be considered for employment unless they enter a qualifying smoking cessation program prior to the start of their employment. These states include: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Ohio, Pennsylvania, Texas, Utah, Vermont, and Washington State.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal, state and local ordinances.

Title: MPH Program Manager

Location: Kansas City United States

Full time

job requisition id: JR009770

Job Description:

Department: SOM Department of Population Health

Population Health Education

Job Family Group: Professional Staff

This position manages the academic activities for the Master in Public Health graduate degree program in the Department of Population Health at the University of Kansas Medical Center. Our MPH program offers both in-person and on-line courses in Kansas City on the KUMC and KU Edwards campuses and on the KUMC campus in Wichita. The position is the primary contact point for MPH students in Kansas City and works closely with the program director to provide support to both faculty and students.

The position requires the ability to coordinate and manage graduate student advancement through the program and will require a self-motivated detail-oriented person who can manage multiple tasks and deadlines to ensure efficient operation of the program.

Job Description:

Job Duties:

• Advise 40+ MPH students on the KC campus with program requirements including but not limited to enrollment, internship, and capstone.
• Serve as the primary point of contact for online students and adult learners on the Kansas City campus, directing the onboarding process, and advising current MPH students with enrollment needs each semester.
• Schedule classroom reservations, collect program syllabi, update department calendar, and coordinate faculty engagement.
• Serve as the point of contact for prospective online students and adult learners on the Kansas City campus.
• Coordinate New Student Orientation, MPH committee meetings, accreditation visits, seminars, speakers, and work with Department's other degree programs for events such as, graduation, and other department sponsored events.
• Develop and update student and faculty handbooks, schedule advising appointments, issue course permission numbers, plan projects, schedule classroom reservations, create and maintain course schedules, collect program syllabi, update department calendar, and coordinate faculty engagement.
• Update and maintain student and course information in Enroll and Pay.
• Prepare and organize files and information for program reviews, accreditation visits and annual chair report requests.
• Manage alumni outreach including tracking of current alumni employment/contact information; respond to all alumni requests for information; maintain and post to existing program and Department social media channels.
• Develop program-related copy for departmental website and newsletter in accordance with KUMC policies.
• Serve as the main point of contact for the MPH Public Health Practice Committee and ensure it supported in its mission to integrate public health practice and support alums and key partners in the public health workforce.
• Assist faculty as needed with syllabus formatting, ordering textbooks and other materials needed for course planning.
• Coordinate technology and classroom reservation/set-up for student capstone defense events.
• Assist director in obtaining graduate faculty appointments and timetable management.
• Assist director in maintaining GRA list and agreement forms.
• Work collaboratively as a team with program directors and staff on both the Wichita and Kansas City campuses to promote a functional and cohesive enterprise that supports program development and performance to ensure the overall success of the MPH program.
• Support MPH Student Organization at request of director.
• Serve as the point of contact for conferences in the Kansas City area.
• Coordinate travel and event registration for Kansas City staff and students.
• Accreditation Planning and Evaluation.
• Assist in the collection and analysis of program goals and objectives required by CEPH.
• Assist in the production of the Annual Report for the MPH program.
• Assist the director in developing reports to CEPH including interim reports, compliance reports and the self-study documentation.
• Develop and distribute surveys to students, alumni, employers, and the public health workforce.
• Monitor program compliance with accreditation requirements and develop programs to meet those requirements.
• Collaborate with the Director to develop annual strategic initiatives.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Work Environment:

• This position will be located on the Kansas City campus.

• This position will have the opportunity for a hybrid work schedule. Incumbent will work remotely and on campus based on a set departmental schedule and management approval.

Required Qualifications:

Work Experience:

• 5 years of administrative experience. Education may be substituted for experience on a year for year basis.

Preferred Qualifications:

Work Experience:

• Experience working in higher education.

• Academic advising experience.

• Experience working for a Kansas state agency.

• Program/project management experience.

Skills:

• Communication

• Multitasking

• Attention to detail

Required Documents:

• Resume/CV

• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.

Employee Type: Regular

Time Type: Full time