Admin Support Tier I Associate

Remote

Sales 

Full-time 

Sana’s vision is simple yet bold: make healthcare easy. 

We all know navigating healthcare in the U.S. is confusing, costly, and frustrating -- and our members are used to feeling that pain. That’s why we’re building something different: affordable health plans designed around Sana Care, our integrated care model connecting members with unlimited primary care and expert care navigation at no additional cost to them.

Whether it’s a quick prescription refill or guidance through a complex medical journey, Sana Care makes it feel effortless to get the right care at the right time. And for employers and brokers, we’ve built intuitive tools to make managing health benefits just as seamless.

If you love solving hard problems that make people’s lives easier, come build with us.

We are looking for an Admin Support Tier I Associate to help deliver a seamless experience for brokers and admins. You’ll be the voice of Sana, resolving issues, educating partners, and ensuring every detail behind the scenes runs smoothly.

Our Admin Support team makes healthcare easier by bringing clarity, consistency, and care to every interaction. We believe great support isn’t just about solving problems — it’s about creating confidence.

If you love solving hard problems that make people’s lives easier, come build with us.

What you will do:

• • Provide accurate assistance to support the administrative needs of Brokers and Admins across phone and email.
  • Assist with the administrative side of onboarding and system needs for new and renewing Sana plans.
  • Address and resolve complaints or problems, such as billing discrepancies and coverage denials.
  • Issue management and tracking updates on progress
  • Excellent note taking and organization - Maintain detailed records of client interactions, inquiries, complaints, and resolutions.
  • Educate brokers and plan administrators on compliance requirements and contractual obligations of the plan sponsor
  • Assist brokers and plan administrators with navigating their online portal, accessing digital resources, and resolving administrative, technical, and legal issues.
  • Ensure compliance with HIPAA policies regarding the protection of customer information.
  • Re-route tickets accordingly and collaborate with departments like Claims, Care Teams, and Network Operations to resolve customer issues.
  • Meet or exceed performance metrics such as response time, resolution time, customer satisfaction scores, and quality standards.
  • Provide internal feedback on Product issues and safeguard the user experience.

About you:

• • 2 years+ of experience in work areas adjacent to support
  • Strong time management and organizational skills
  • Experience in health insurance or a related field preferred
  • Comfortable with remote work and modern web applications
  • Bilingual in Spanish and English is a plus
  • Ability to handle stressful situations with patience and resilience
  • Adaptable to changing policies, procedures, and technology
  • Outstanding communication skills in-person, over the phone, in writing, via email, chat, carrier pigeon, etc.
  • Unparalleled attention to detail. You love getting into the weeds to get things done.
  • Gritty. You’re willing to jump into any of the team’s work and support. We’re a small team and sometimes when a few of us are out, we all need to help fill in for each other.
  • You are mission-driven. You care about making our healthcare system work better for people and business owners.
  • You ask questions from a place of genuine curiosity and humility.
  • You assume positive intent and meet your teammates with compassionate candor to solve problems together.
  • You remain flexible, resilient, and foster a culture of continuous learning even in the face of hardship. 
  • You bring a bias for action paired with intelligent risk-taking.
  • You follow through on your commitments and foster trust with your colleagues

Benefits:

• • Remote company with a fully distributed team – no return-to-office mandates
  • Flexible vacation policy (and a culture of using it)
  • Medical, dental, and vision insurance with 100% company-paid employee coverage
  • 401(k), FSA, and HSA plans
  • Paid parental leave
  • Short and long-term disability, as well as life insurance
  • Competitive stock options are offered to all employees
  • Transparent compensation & formal career development programs
  • Paid one-month sabbatical after 5 years
  • Stipends for setting up your home office and an ongoing learning budget
  • Direct positive impact on members’ lives – wait until you see the positive feedback members share every day

$26.44 - $26.44 an hour

Our cash compensation amount for this role is targeted at $26.44 per hour for all US-based remote locations.

Final offer amounts are determined by multiple factors including candidate experience and expertise and may vary from the amounts listed above.

About Sana

Founded in 2017, Sana is a health plan solution built for small and midsize businesses — designed around our integrated primary care service, Sana Care. It’s the foundation of everything we build: ensuring members can easily access high-quality, affordable care while employers and brokers have the tools they need to manage company benefits with confidence.

We’ve been remote-first since day one, with a fully distributed team across the U.S. We value curiosity, ownership, and speed — and we build in the open, together.

If you’re energized by solving complex, meaningful problems and want to help reshape how healthcare works from the inside out, we’d love to meet you.

Admin Manager

Remote California

Remote Washington

Remote Arizona

Remote Oregon

Remote Nevada

Full time

R-045770

What if you could build a career where ambition meets innovation? At LPL Financial, we empower professionals to shape their success while helping clients pursue their financial goals with confidence. What if you could have access to cutting-edge resources, a collaborative environment, and the freedom to make an impact? If you're ready to take the next step, discover what’s possible with LPL Financial.

Job Overview:

We are seeking a dynamic and experienced Admin Manager to lead the Client Service Associates for our Managed Support Team within the Employee Affiliation Model. This key leadership role is responsible for overseeing centralized administrative operations and ensuring exceptional support is delivered to Financial Advisors and their teams nationwide—including those affiliated with banks and credit unions.

The ideal candidate brings a strong background in investment-focused branch management, with deep knowledge of brokerage operations, client service models, and advisor support structures. Proven success managing support teams in a fast-paced financial services environment is essential.

Experience with both W-2 and 1099 advisor models is strongly preferred, as is the ability to lead cross-functional initiatives and support firm-wide programs.

If you are passionate about operational leadership and building high-performing administrative teams that support investment advisors and wealth management professionals, we invite you to help shape the future of advisor support in our growing employee affiliation model.

Responsibilities:

• Provide day-to-day leadership and direct management of Client Service Associates (CSAs) and Support Staff across branch offices.

• Serve as an advocate for assigned offices and navigate offices through the intricate details of LPL policies/procedures.

• Partner with internal teams to advance operational excellence and support the expansion of the Employee Affiliation Model.

• Drive adoption of scalable processes and best practices that align with the direction of the Managed Affiliation Admin Organization.

• Manage team capacity planning to ensure consistent service coverage.

• Support associate development through timely feedback, monthly 1:1s, and alignment to career goals.

• Motivate and lead through organizational change, fostering a resilient and adaptable team culture.

• Promote a culture of coaching, learning, and excellence with a focus on advisor and client experience.

• Lead performance management and compensation discussions aligned with pay-for-performance principles.

• Act as a liaison between branch teams and Home Office partners, advocating for needs and delivering solutions.

• Lead administrative initiatives and projects that support our Employee Advisor teams.

• Identify opportunities to improve workflows, increase efficiencies, and streamline support models.

• Contribute to hiring efforts and talent development strategies to build and retain a top-performing support team.

• 30% Travel.

What are we looking for?

We’re looking for strong collaborators who deliver exceptional client experiences and thrive in fast-paced, team-oriented environments. Our ideal candidates pursue greatness, act with integrity, and are driven to help our clients succeed. We value those who embrace creativity, continuous improvement, and contribute to a culture where we win together and create and share joy in our work.

 Requirements:

• FINRA Series 7 and Series 66 or ability to obtain within 120 days

• 2+ years of experience supporting Financial Advisors in a branch or investment office setting

• 2+ years brokerage/financial services industry knowledge

Preferences:

• FINRA Series 24, 9/10

• Bachelor’s degree; preferably in Business, Accounting or Finance

• Demonstrated experience leading branch operations or investment support teams

• Strong customer focus, excellent verbal and written communication skills and extremely organized

• Strong analytical, strategic planning skills and relationship management skills

Pay Range:  $82,700-$137,800/year

Actual base salary varies based on factors, including but not limited to, relevant skill, prior experience, education, base salary of internal peers, demonstrated performance, and geographic location.

Additionally, LPL Total Rewards package is highly competitive, designed to support your success at work, at home, and at play – such as 401K matching, health benefits, employee stock options, paid time off, volunteer time off, and more.

Why LPL?

• Innovative Environment: We foster creativity and growth, providing a supportive and responsive leadership team. Learn more about our leadership team here!

• Limitless Career Potential: Your career at LPL has no limits, only amazing potential. Learn more about our careers here!

• Unified Mission: We are one team on one mission—taking care of our advisors so they can take care of their clients. Learn more about our mission and values here!

• Impactful Work: Our size is just right for you to make a real impact. Learn more here!

• Commitment to Equality: We support workplace equality and embrace erse perspectives and backgrounds. Learn more here!

• Community Focus: We care for our communities and encourage our employees to do the same. Learn more here!

• Benefits and Total Rewards: Our Total Rewards package goes beyond just compensation and insurance. It includes a mix of traditional and unique benefits, perks, and resources designed to enhance your life both at work and at home.

Service Order Specialist

ContractorClerical

Remote, US

Requisition ID: 1136

Salary Range:$55,000.00 To $86,000.00 Annually

About Sungrow:

Job Description:

This position will support Sungrow Service team with quotes and order execution. The position will support customers and the service team on a day-to-day basis, tasks including but not limited to direct customer support, facilitating communication between external customers and internal departments, CRM tool management, service administrative support, oversighting of the entire order process from Quote to execution and to distributing the parts/ service orders to the end user. Most importantly, this position has a customer relationship responsibility. 

Furthermore, the position will coordinate communication with other departments, review the current process, develop new processes as needed, and be responsible for their implementation. This position needs to have a strong understanding of Excel, with the ability to keep price lists updated and accurate, work with our overseas teams to ensure updated pricing. The position will be required to work with our Supply chain management team to ensure parts orders are received in a timely manner. Lastly, the position will coordinate with our accounting dept to ensure accurate and timely billing to customers as orders are shipped. 

Requirements / Competencies: 

• Can-do attitude and obsession with excellent customer support
• Self-starter, strong initiatives with an excellent communication ability
• Organizational skills required 
• Strong computer skills 
• Attention to detail and ability to execute tasks on-time
• Advanced Excel knowledge 
• Experience in solar preferred
• Ability to create processes and procedures
• Excellent communication skills needed for customer-facing and internal-facing interaction
• Logical thinking, resourceful attitude 
• Working with HQ to provide CRM management support. CRM tool experience is a must; experience with SAP C4 Hana is a plus

Work Location, Status and Travel:

• Contract-to-Hire, USA, Remote 
• Travel 10% possible 
• No visa sponsorship

For candidates in the states of California, Colorado, New York and Washington, the anticipated annual base salary for this role is between $55,000 - $86,000 This range does not include any other compensation components or other benefits that an inidual may be eligible for. The base salary offered is dependent upon several factors, including but not limited to job-related skills, qualifications, experience, education, location, or other factors related to the role.

Sungrow is an equal opportunity employer.  Due to strong interests in this position, Sungrow will only reach out to those candidates who best meet the requirements.  Thank you for your interest in Sungrow****_._

 #LI-LB1

Event Manager I

Remote - USA

Full time

R7809

The expected salary range for this position is $80,170.00 - $94,197.40.

Employees in specific high cost of labor locations in the United States (such as San Francisco, CA and Seattle, WA) may qualify for a geographic differential. Compassion International is not responsible for third parties who omit this information when copying and re-posting job openings.

Overview

As an Event Manager you will manage logistics and on-site execution for Global Philanthropic Engagement (GPE) conferences, meetings, events, and special activities, coordinating with internal and cross-functional teams, venues, and vendors to ensure seamless delivery.

At this career level, you will independently coordinate and oversee the successful implementation of events or participate as a team member for major, complex initiatives. The role supports contracting, budgeting, timeline management, and the maintenance and improvement of event intake systems and processes, as well as KPI/ROI tracking.

You will balance strategic objectives with detailed execution, contribute to defined attendee experience components, and demonstrate adaptability within a fast-paced, dynamic environment. You may provide coaching or guidance to other specialists.

What will you do?

• Maintain a personal relationship with Jesus Christ. Be a consistent witness for Jesus Christ, maintaining a courteous, Christ-like attitude in dealing with people within and outside of Compassion, and faithfully uphold Compassion’s ministry in prayer.
• Act as an advocate to raise the awareness of the needs of children. Understand Christ’s mandate to protect children. Commit to and prioritizes child protection considerations in all decision-making, tasks and activities across the ministry. Abide by all behavioral expectations in Compassion’s Statement of Commitment to Child Protection and Code of Conduct. Report any concerns of abuse, neglect or exploitation of children through Compassion’s internal reporting process and appropriately support responses to incidents if they occur.
• Uphold and engage in Compassion’s core Cultural Behaviors.
• Implement event strategy through the coordination of meeting and event components and logistics as directed by leadership.
• Coordinate and execute meetings, events, and special activities, including but not limited to event task lists and timelines, invitations and marketing pieces, registration details, accommodations, transportation, communication, vendor and other event resources, tracking, and reporting.
• Liaise with external partners and coordinate the contract process for meetings, conferences, and events; research event sites and venues, communicate with vendors, facilitate agreements for managing transportation, meals and lodging, speakers, audio-visual support, etc.
• Monitor expectations for the success of events. Maintain meeting and event intake systems for GPE staff, events calendar, and processes for KPI and ROI tracking for events. Follow established ROI strategy to assess success using standard event measurement practices and tools. Execute pre- and post-event surveys and implement action plans in response to feedback.
• Partner closely with GPE staff to provide strong service and support to donor-facing teams, strengthening donor engagement and contributing to revenue outcomes while supporting event-related workflows, expectations, and relationship management.
• Execute attendee experience components as defined by leadership, ensuring all guest-facing elements are delivered with excellence.
• Collaborate and communicate effectively with GPE and cross-functional staff to ensure smooth coordination and strong working relationships throughout each event.
• Coordinate with GPE and cross-functional teams within Compassion to facilitate the development of resources for events, meetings, conferences, activities, and special events. May further manage timelines regarding the preparation of all materials for marketing, mailings, and handouts as well as media to be used at conferences and events.
• Serve as a communication link between GPE and hotel and venue staff.
• May coach and provide expertise to other professionals and support staff in the event relations discipline. Some administrative work may be required, including but not limited to preparation and management of complex invitation lists, review and preparation of vendor invoices, payments, expense reports, contract administration, transportation and travel arrangements, general recordkeeping, and documentation.

What do you bring?

• Bachelor's Degree in a related field.
• Seven years relevant experience working in this or a related field with prior corporate events experience required.
• Cvent software platform competency or experience is preferred.
• Current Certified Meeting Planner (CMP) certification preferred.
• A self-starter mindset and intuitive judgment in navigating dynamic event needs, proactively identifying solutions and taking appropriate action with minimal oversight.
• Ability to work independently within a small, high-performing team, effectively prioritizing responsibilities, managing time, and advancing projects
• Ability to balance strategic perspective with detailed execution, aligning logistical plans with event goals, donor experience objectives, and the evolving priorities of the team, department, and organization
• Professionalism, mature judgment, and strong emotional intelligence in all donor-facing interactions, displaying polished communication, situational awareness, and the ability to adapt demeanor and approach appropriately to the context
• Flexibility and resilience within a dynamic, fast-changing event environment, operating effectively within established structures while adapting to unexpected challenges in a steady and solutions-oriented manner.
• Ability to sit, stand, and walk for up to between 8-12 hours per day on site at meetings and events.
• Ability to travel up to 20% of normal schedule.

Why work here?

• The mission: Join a team that is motivated to release children from poverty in Jesus’ name.
• Our benefits: Receive generous paid time off, 10% contribution to a 403(b) retirement fund on top of your salary, excellent healthcare coverage, free short-term professional counseling, and more.
• Spiritual growth: Participate in regular chapel services, prayer groups, and department devotionals.

#LI-REMOTE

Administrative Assistant Senior

Job Number: 258412

Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.

As a senior level administrative assistant, you’ll play a pivotal role on our team. Ideal candidates will possess strong time management and communication skills with the ability to manage and maintain calendars, reserve event locations, and manage travel arrangements.

You’ll also be tasked with standard administrative duties such as answering phones, managing and maintaining documentation, sending and processing electronic communications and mail, and management of office supplies and equipment.

Must-have qualifications

· High School diploma/ GED equivalent or higher and a minimum of five years administrative work experience, which should include experience overseeing the work of others.

Preferred skills

· Ability to operate a PC with strong working knowledge of software such as Microsoft Office and Lotus Notes

· Excellent interpersonal and communication skills with the ability to interact effectively with others

· Ability to multi-task and prioritize work assignments while working independently

· Prior Legal office experience

Location

· This is a hybrid remote role, with occasional travel for training or meetings, based on business need. 

· Candidates must live within a reasonable driving distance of the Newport News VA office. 

Hours

· Monday- Friday, between the hours of 7:00AM-6:30PM ET.

Compensation 

· $24.14- $26.83/hour

· Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance

Benefits

· 401(k) with dollar-for-dollar company match up to 6%

· Medical, dental & vision, including free preventative care

· Wellness & mental health programs

· Health care flexible spending accounts, health savings accounts, & life insurance

· Paid time off, including volunteer time off

· Paid & unpaid sick leave where applicable, as well as short & long-term disability

· Parental & family leave; military leave & pay

· Diverse, inclusive & welcoming culture with Employee Resource Groups

· Career development & tuition assistance

Senior Executive Assistant

remote type

Hybrid (8 days/month)

locations

USA - New York City, NY

USA - Philadelphia, PA

time type

Full time

job requisition id

R0047936

Schedule: Hybrid in office 2 days a week preferred in New York or Philadelphia office

About the role 

As a trusted partner to senior leadership, you will play a critical role in driving operational excellence and enabling strategic priorities within our Health Division. This is more than an administrative role—it is an opportunity to influence outcomes, anticipate needs, and ensure our executives can focus on what matters most. If you thrive in a fast-paced, dynamic environment and take pride in delivering seamless support with professionalism and discretion, we want you on our team. 

As a Senior Executive Assistant, you will provide high-level administrative and project management support to multiple senior executives within the Health Division leadership team. This role requires exceptional judgment, organizational skills, and discretion, along with a strong ability to manage competing priorities in a fast-paced environment. The ideal candidate has deep knowledge of organizational operations and proficiency in Microsoft Office Suite and enterprise systems. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Calendar & Meeting Management: 

• Prioritize and manage calendars and email requests, ensuring timely responses and appropriate urgency. 

• Exercise discretion and judgment when responding to meeting requests and maintaining confidentiality. 

• Organize logistics and prepare agendas for internal and external meetings, partnering with staff and vendors for seamless execution. 

• Gather and distribute briefing materials, conduct research as needed, and ensure executives have all necessary information in advance.

Project & Presentation Support: 

• Assist with information gathering, data management, and presentations and for special projects, team meetings and communications. 

• Support planning for monthly ision meetings, annual strategy sessions, and other corporate events.

T&E / Vendor / Budget Management: 

• Arrange travel and ground logistics for executives, balancing cost efficiency and convenience within corporate guidelines. 

• Prepare and process expense reports, recognition awards, and time-off tracking. 

• Manage vendor setup, billing, and payment processing, ensuring compliance with budget and corporate policies.

Backup Support: 

• Provide coverage for the Executive Assistant to the CEO during peak periods or vacations. 

• Performs other duties as assigned

Qualifications 

Education: 

• High School Degree required; College degree or higher education courses are a plus

Experience: 

• 5+ years experience supporting VP-level or above executives  

• Strong proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). 

• Strong technical and problem-solving skills. Naturally proactive in learning new technologies and staying on top of projects.

• Collaborative with ability to coordinate and manage stakeholders effectively.

• Passionate to grow and learn new skills

• Familiarity with project management best practices. 

• Experience in a large, matrixed environment, a huge plus.

Essential Competencies/skills: 

• Exceptional organizational, planning, and time management skills. 

• Ability to adapt processes and anticipate operational issues. 

• Strong judgment and problem-solving skills in a matrixed environment. 

• Experience managing multiple time zones and large volumes of information. 

• High attention to detail and ability to maintain confidentiality. 

• Professional demeanor with excellent verbal and written communication skills. 

• Ability to build strong relationships internally and externally. 

• Flexibility to tend to urgent matters outside of normal business hours.

Travel: <10% travel expected

The above statements are intended to describe the general nature and level of work being performed by most people assigned to this job.  They are not intended to be an exhaustive list of all duties and responsibilities and requirements.

Compensation:

$68,900.00 - $118,050.00 USD

Administrative Assistant Senior

Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.

As a senior level administrative assistant, you’ll play a pivotal role on our team. Ideal candidates will possess strong time management and communication skills with the ability to manage and maintain calendars, reserve event locations, and manage travel arrangements.

You’ll also be tasked with standard administrative duties such as answering phones, managing and maintaining documentation, sending and processing electronic communications and mail, and management of office supplies and equipment.

Must-have qualifications

· High School diploma/ GED equivalent or higher and a minimum of five years administrative work experience, which should include experience overseeing the work of others.

Positions 

· Two Senior Administrative Assistant positions are available. One supporting our Subpoena team and the other for the File Opening unit. 

Preferred skills

· Ability to operate a PC with strong working knowledge of software such as Microsoft Office and Lotus Notes

· Excellent interpersonal and communication skills with the ability to interact effectively with others

· Ability to multi-task and prioritize work assignments while working independently

· Experience working in a law office, supporting legal staff

Compensation 

· $26.57-$29.52/hour

· Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance

Location

· The Subpoena role requires one day in the week in the office.

· Both roles require in person onboarding with two days a week in the office for the first six weeks and the following four weeks with one day in the office. Both roles may have travel to the office required for meetings and/or trainings based on business need. 

· Candidates must reside within a reasonable driving distance of the Plymouth Meeting PA office. 

Benefits

· 401(k) with dollar-for-dollar company match up to 6%

· Medical, dental & vision, including free preventative care

· Wellness & mental health programs

· Health care flexible spending accounts, health savings accounts, & life insurance

· Paid time off, including volunteer time off

· Paid & unpaid sick leave where applicable, as well as short & long-term disability

· Parental & family leave; military leave & pay

· Diverse, inclusive & welcoming culture with Employee Resource Groups

· Career development & tuition assistance

Specialist, National Credentialing (Remote)

Molina Healthcare

Job ID 2035946

Provides support for Molina enterprise credentialing activities. Ensures that the Molina provider network consists of providers that meet all regulatory and risk management criteria - effectively minimizing liability to the company and maximizing safety for members. Responsible for initial credentialing, recredentialing and ongoing monitoring of sanctions and exclusions process for practitioners and health delivery organizations in the Molina network.

Essential Job Duties

• Evaluates credentialing applications for accuracy and completeness based on differences in provider specialty and obtains required verifications as outlined in Molina policies/procedures and regulatory requirements, while meeting production goals.

Required Qualifications

• At least 2 years of experience in a data processing, production, and/or administrative role - preferably in a health care setting, or equivalent combination of relevant education and experience. 

Preferred Qualifications

• Health care industry experience. 

Pay Range: $14.76 - $31.97 / HOURLY

About Us

Molina Healthcare is a nationwide fortune 500 organization with a mission to provide quality healthcare to people receiving government assistance. If you are seeking a meaningful opportunity in a team-oriented environment, come be a part of a highly engaged workforce dedicated to our mission. Bring your passion and talents and together we can make a difference in the lives of others. Molina Healthcare offers a competitive benefits and compensation package. 

Job Type  Full Time

Posting Date 02/04/2026

Claims Administrative Support Specialist

Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.

As a claims administrative support specialist, you’ll play a vital role supporting our claims branch offices. In addition to ensuring essential administrative functions run smoothly, you may also interact with customers and medical providers by phone or in person when applicable.

Must-have qualifications

• High School diploma/GED equivalent or higher and a minimum of one year of administrative or clerical support experience
• Or one year post-secondary education

Preferred skills

• Proficiency using office equipment
• Proven organizational skills
• Ability to multi-task and quickly switch duties
• Communication skills with the ability to work in a team-environment
• Customer service and follow-up skills

Schedule:

• Monday - Friday 8:00 AM - 5:00 PM

Location:

• Albany, NY
• Hybrid position. In office expectation is based on business need

Compensation

• $20 - $21/hour
• Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance

Benefits

• 401(k) with dollar-for-dollar company match up to 6%
• Medical, dental & vision, including free preventative care
• Wellness & mental health programs
• Health care flexible spending accounts, health savings accounts, & life insurance
• Paid time off, including volunteer time off
• Paid & unpaid sick leave where applicable, as well as short & long-term disability
• Parental & family leave; military leave & pay
• Diverse, inclusive & welcoming culture with Employee Resource Groups
• Career development & tuition assistance

Energage recognizes Progressive as a 2025 Top Workplace for: Innovation, Purposes & Values, Work-Life Flexibility, Compensation & Benefits, and Leadership.

Equal Opportunity Employer Applicants must be authorized to work for any employer in the U.S. without the need or potential need, of current or future sponsorship for employment. Progressive does not hire candidates with {e.g., F-1 CPT, OPT, or STEM OPT, H-1B, O-1, E-3, TN} statuses for this role.

Job Number: 258105

Executive Administrator (Fully Remote)

• Management
•  Remote - Work from home (Mountain)
• Intermediate
• Full-time

Description

Who We Are - Motivated by Purpose. Powered by Clinical Expertise.

Founded in 1983, we’re a clinically-driven, tech-enabled utilization management company offering expert clinical reviews, regulatory guidance, and actionable insights to healthcare organizations.

Excellence starts with our people.

WE OFFER

• A competitive compensation package.
• Benefits include healthcare, vision and dental insurance, a generous 401k match, paid vacation, personal time, and holidays.
• Growth and training opportunities.
• A team atmosphere with fun events and prizes scheduled throughout the year.

POSITION OVERVIEW

The Executive Administrator will work directly with the CEO. The Executive Administrator will work with the broader Executive and Senior Leadership Teams and the other Executive Administrators to perform administrative duties.  

Roles:

• Provide support to the CEO and Executive Leadership Team  
• Act as the company’s first-line representative to external constituents (i.e., Board members, private equity staff, etc.) 
• Provide support to the Administrative Team and availability for back-up coverage as needed

Major Responsibilities or Assigned Duties:

CEO administrative support: 

Serve as assistant to CEO: 

• Prepare internal and external corporate documents for team members and industry partners throughout the Microsoft Office suite of products  
• Proactively manage calendars of _Office_rs by scheduling meetings and appointments and managing travel itineraries 
• Prepare expense reports and reconcile 
• Monitor incoming email requests and keep respective members of the leadership team apprised of important information 
• Leverage technology to support the _Office_r during regular tasks (ex. note taker in meetings) 
• Assist with ad-hoc large-scale projects from members of the Executive Leadership Team

Maintain an organized filing system of electronic documents 

Interface with external business partners as needed by the _Office_r (ex. board members, private equity support staff, banking officials, etc) 

Manage projects and events from planning through delivery to ensure deliverables, requirements, schedules, costs, and meeting plans are properly tracked and communicated 

General Role and Responsibilities: 

• Uphold a strict level of confidentiality 
• Responsible for time-sensitive and PII sensitive information 
• Develop and sustain a level of professionalism among staff and clientele

Assist the Administrative Team with duties and provide back-up support with scheduling 

• Support all Quality Management initiatives as applicable 
• Support all Compliance Program activities, including maintaining confidentiality and adhering to HIPAA guidelines 
• Participate in all Company meetings and training as applicable 
• Complete other duties and responsibilities as requested

Requirements

Qualifications: 

• Minimum one year of experience working in a customer service, logistics and/or clerical environment 
• Minimum three years of experience directly supporting one or more executive team members 
• Preference for experience within a health care/or managed care organization

Skills and Experience: 

• Ability to work in a fast-paced and high-functioning office setting 
• Ability to work independently with minimal supervision 
• Exceptional customer service and interpersonal skills with the ability to prioritize requests and timelines 
• Strong orientation to detail 
• Strong organizational project management and problem-solving skills with impeccable multitasking abilities 
• Proactive in solving situations before they become problems and impact the office and/or employees 
• Strong clerical skills, including typing, filing, copying, and faxing 
• Advanced Microsoft Office skills, strong working knowledge of Excel formulas, excellent PowerPoint skills, and an ability to become familiar with company-specific programs and software 
• Understanding and working knowledge of the Company’s clients, products, departments, workflows, and applicable regulatory requirements and accreditation standards. 
• Friendly and professional demeanor

Education: 

• High School diploma 
• Preference for Bachelor’s degree, preferably in communications, business, or health care

Work Environment:

Ability to sit at a desk, utilize a computer, telephone, and other basic office equipment is required. This role is designed to be a remote position (work-from-home).

Executive Business Administrator

Redmond, WA; Hybrid

Placement Type: Temporary

Salary: $35-40 Hourly up to $40.00/hr

Join a prominent enterprise at the forefront of global marketing, where innovation and collaboration drive success.

As a pivotal member of our team, you will directly empower senior leadership and a large, dynamic marketing organization to achieve their highest impact. Your strategic support and meticulous execution will be the backbone of efficient operations, allowing leaders to focus on strategic initiatives and drive significant business outcomes.

This is an opportunity to be an indispensable partner, contributing to the seamless functioning of a fast-paced environment and fostering a culture of excellence.

**What You’ll Do**

This role is central to the operational success of a large marketing organization, providing high-level administrative, calendar, and logistics support. You will be the right hand to a lead administrative professional, working closely with a team of administrative professionals to ensure smooth day-to-day execution and strategic project support.

Your contributions will directly enable our leadership to operate at their peak efficiency, managing complex schedules, coordinating critical events, and streamlining team processes.* Manage intricate calendars and schedules for a senior leader and their extended team, expertly navigating shifting priorities.

* Coordinate and execute a variety of events, from large team gatherings and town halls to smaller social functions, including venue booking, attendee communication, audio/visual arrangements, and travel support.

**What Makes This Role Exciting**

**Qualifications**

**Must-Have Qualifications**

**Nice-to-Have Qualifications**

Client Description

Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, erse teams to create impactful solutions that shape the future.

The culture prioritizes growth, inclusion, and purpose—where your ideas are valued, and your work drives real change. Wherever your passion lies and wherever your career is headed—you’ll play a role in projects that touch billions of lives. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally. Be part of something that truly matters.

Title: Executive Administrative Support

Location: Costa Mesa United States

Full-time

Employee Status: Regular

Role Type: Hybrid

Job Posting - Salary Range: $63,964 - $110,872

Department: Administration & Office Support

Schedule: Full Time

Job Description:

Job Description

As an Executive Administrative Assistant, you will be reporting to the EVP of Data Office, Operations, and Governance.

• You will use a high level of confidentiality as the communication gatekeeper to facilitate communication, and escalate issues to ensure team deliverables are met, including the tracking and scheduling of calendars and events.
• You will provide support by being able to develop and prepare Excel and PowerPoint (must be advanced) documents and presentations.
• Be established as the subject matter expert in Outlook and Salesforce for the team, and a resource to help get the most effective and efficient use out of the software.
• Interface with the team, clients, vendors, and internal support groups in a professional and confident manner.
• Make arrangements and reservations for meetings, training, and conference calls.
• Prepare/maintain calendars, coordinate travel planning, reservations, and arrangements for executives with heavy travel and meetings.
• Process expense reports.
• Liaison with facilities and technology departments for office supplies and equipment

Qualifications

• 5+ years of experience in an Executive Assistant capacity required- preferably supporting multiple executives
• Detail-oriented and able to balance multiple responsibilities while prioritizing and organizing workflow
• Advanced-level user of PowerPoint, Excel, Salesforce, and Outlook software
• Experience and ability to contribute to smooth administrative and support processes
• Willing to work Eastern or Central time zone hours

Benefits/Perks:

• Great compensation package and bonus plan
• Core benefits including medical, dental, vision, and matching 401K
• Flexible work environment, ability to work remote, hybrid or in-office
• Flexible time off including volunteer time off, vacation, sick and 12-paid holidays
• Explore all our exciting benefits here: https://yourexperianbenefits.com/cand-index.html

Additional Information

Our uniqueness is that we celebrate yours. Experian's culture and people are important differentiators. We take our people agenda very seriously and focus on what matters; DEI, work/life balance, development, authenticity, collaboration, wellness, reward & recognition, volunteering... the list goes on. Experian's people first approach is award-winning; World's Best Workplaces 2024 (Fortune Top 25), Great Place To Work in 24 countries, and Glassdoor Best Places to Work 2024 to name a few. Check out Experian Life on social or our Careers Site to understand why.

Experian is proud to be an Equal Opportunity and Affirmative Action employer. Innovation is an important part of Experian's DNA and practices, and our erse workforce drives our success. Everyone can succeed at Experian and bring their whole self to work, irrespective of their gender, ethnicity, religion, colour, sexuality, physical ability or age. If you have a disability or special need that requires accommodation, please let us know at the earliest opportunity.

Program Coordinator, Grant Services

Grant Services - Remote- Continental United States (Remote)

Partners for Rural Impact’s (PRI) ultimate goal is for an America where all kids are successful, regardless of zip code, income, background, or ability.  At PRI, our focus is on ensuring that all children in rural places achieve success. Partners for Rural Impact was born out of our place-based partnership in Appalachia, where we’ve worked for 25 years to create student opportunity and success. 

Position Summary 

The Program Coordinator (PC), Grant Services, is a full-time position. Reporting to the Associate Vice President, Grant Services, the PC will manage administrative functions for the Grant Services team. In addition, the PC will monitor key grant services files, project management, and productivity systems. The PC operates with the goal in mind that A__ll Rural Students Succeed.  

Primary Duties and Responsibilities 

To perform this job successfully, an inidual must be able to perform each primary duty satisfactorily. The requirements of the position are representative of the knowledge, skill, and/or ability required, with regular and predictable attendance essential. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. 

• Book and manage the team’s travel and expense reporting 
• Purchase office supplies and resource materials needed by the team  
• Oversee and maintain the calendar for internal and external engagements for the Grant Services team  
• Manage and monitor sites and software platforms for team and cross-team information sharing, document management, and action commitments 
• Assist the team with implementing projects by drafting contracts, initiating purchase requests, and providing regular progress reports to stakeholders to ensure work is compliant and progressing as expected 
• Manage the systems and mechanisms for the Grant Services team to deliver virtual and in-person meetings and trainings to include providing technical assistance to participants, drafting materials and agendas for each session and capturing meeting notes and action items 
• Track budget action items for the finance and strategy budget, and supporting the submission of all invoices related to the team’s work  
• Support grant development activities to include ensuring grant files are complete, and reviewing pre-and post-award materials as requested 
• Monitor and recommend changes to internal administration processes 
• Draft and proofread various grant-related, financial and contractual documents and identifying errors or places to clarify 
• Develop forms, collect data, create documents, and draft processes and procedures to support Grant Services team workflows 
• Other roles/duties will be assigned as necessary to assist and support in the attainment of our mission, All Rural Students Succeed

Position Location & Schedule 

The position will be considered for remote work with periodic travel required and meetings in Berea, Kentucky.  

Normal business hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. ET with in-office, hybrid and/or remote work a possibility. Because of the nature of the responsibility to schools, partners, funders, and to the service region, inidual _office_s or departments may have operating hours that extend beyond this period and may include evening and/or weekend hours. 

Minimum Qualifications 

Education required to ensure success in this position: 

• Associate’s degree or five years of related experience

Experience required to ensure success in this position: 

• Administrative experience within a professional office setting   
• Experience coordinating and supporting system improvement 
• Minimum two years' experience in complex project management from initiation to completion

Special skills, knowledge and abilities: 

• Exceptional written and oral presentation skills  
• Demonstrated ability to multi-task and successfully manage several projects simultaneously   
• Demonstrated and practical, professional experience with the Microsoft Office 365 suite of software, including: Word, Outlook, Teams, Project, Excel, PowerPoint, SharePoint, etc. Additional experience with process mapping software is a plus
• Must maintain confidentiality and protect the private nature of files and correspondence  
• Demonstrated experience in event planning and implementation 
• Demonstrated ability to build relationships and work collaboratively with others
• Must have a willingness to learn new skills and train for new processes quickly and on a rolling basis

License, certification, or registration necessary: 

• Valid driver’s license 
• Ability to successfully complete pre-employment background check

Physical requirements: 

• Ability to work in a high-energy office 

• Ability to accurately communicate and exchange information with partners, stakeholders, and/or meeting participants 

• Ability to operate standard office equipment and computer software programs 

• Ability to operate motor vehicle 

• Ability to travel independently by car and plane both locally and nationally

Environmental conditions: 

• Work in a fast-paced setting with frequent interruptions and shifting priorities

Additinal Company Information  

PRI offers a wide array of benefit options, to meet the financial, educational, and health needs of you and your family. 

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage. 
• _Flex_ible spending accounts, plus an employee assistance program. 
• Life and long-term disability insurance and retirement plan. 
• Generous paid time off work options including vacation, sick leave, and annual holidays, in addition to paid parental leave. 
• Tuition assistance and professional development for employees.

Partners for Rural Impact is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status.  

Location

Remote- Continental United States (Remote)

Department

Grant Services

Employment Type

Full-Time

Minimum Experience

Mid-level

Part-Time Operations & Data Specialist

About I AM ALS

I AM ALS is a patient-centric movement revolutionizing how to end disease. The nonprofit provides critical support and resources to people with ALS, caregivers, and loved ones. We empower advocates to raise awareness and lead the movement against ALS in driving the development of cures. Founded in 2019 by husband and wife team Brian Wallach and Sandra Abrevaya, I AM ALS was born out of their desire to rewrite the ALS story for Brian and the tens of thousands of other people with ALS.

I AM ALS has rapidly grown into a powerful, patient-driven movement with an advocate base over 50,000 strong. We’ve passed critical legislation, hosted nationwide events, and provided essential support to thousands affected by ALS. But there’s more work to be done to grow awareness and amplify our impact.

About the Opportunity

We are expanding our capacity for strong and efficient internal operations and systems as we scale a national movement. This part-time position will help integrate and support a healthy, streamlined data infrastructure across all our fundraising, volunteer, communications, and policy work. This is an incredible opportunity for someone who is passionate about building streamlined systems, strengthening data integrity for decision making, and applying these skills not only within a team but also to improve the experience of volunteers and donors. As I AM ALS continues to grow its scale and impact, we’re looking for a builder who can come along with us to craft a streamlined, nimble, tech-forward infrastructure. This person will report to the Chief of Staff, who will support and help sequence the priorities of this role.

Key areas of work will include the following:

• Donation processing and data entry: Process and reconcile donations, maintaining clean records that support donor trust, stakeholder stewardship, and strategic decision making.
• Development operations: Support revenue tracking, analysis, and reporting; donor research and funder prospecting; and stewardship of donor and community fundraisers.
• Data infrastructure & CRM administration: Support CRM administration, including data integrity, automations, and user support, with a focus on improving how data is collected and used across teams.
• Operations administration: Provide limited administrative support to the Chief of Staff across finance, operations, IT, and legal compliance, while improving workflows and internal systems.
• Other duties as assigned: Pitch in on evolving operational needs in a small, fast-moving organization, with an emphasis on efficiency, clarity, and cross-functional collaboration.

Who You Are

You are resourceful, curious, and an early adopter when it comes to technology. You’ll spend the time to learn the full feature set of a tool to ensure you have a handle on all the ways it can be utilized; and enjoy being a to-go resource and coach for your colleagues as they adopt those same tools. You love drafting a nice, clear SOP but also understand the need to balance structure with agility.

You find yourself constantly refining processes, workflows, or systems to make them more efficient. You enjoy the challenge of honing a CRM to the point that it produces clean, dependable data for strategic decision making. At the same time, you’re also someone who enjoys providing direct support to members of the community – volunteers or donors, for example – to help address their needs and to ensure they have a warm, responsive experience of our organization.

This role will ask you to balance with equal proficiency between data and relationship management, always thinking about how to iterate on our internal operations to make the lives of everyone a bit easier. The role will span across functions within our small team, so every day will be a bit different and call on you to leverage generalist skills.

To be successful in this role, you’ll need to have a combination of the following experience and qualifications:

• 2+ years of experience administering a CRM or managing, analyzing, and reporting on data (Experience with EveryAction is a bonus)
• 2+ years of experience with developing and maintaining workflows, automations, and data collection tools
• Experience with fundraising or fundraising operations is strongly preferred
• Experience with or interest in being a champion for AI adoption
• Demonstrated strength and interest in maintaining _flex_ibility and creativity in a fast-paced startup environment; willingness to give and receive feedback
• Excellent communicator, collaborator, and critical thinker
• Experience in health, nonprofits, and/or patient advocacy helpful but not required

Position Details

• Type: Part-time position (approximately 20 hrs/wk). We’re open to discussion as to how this role is structured (contractor or part-time employee), but expect it to be performed M-F during working hours.
• Details: Travel will be occasionally required for annual events or staff gatherings.
• Location: This position is primarily remote, but must be located in metro Washington, DC, with the ability to commute at least 1x per week for administrative duties.
• Compensation: $2,500–$3,500 per month, depending on experience and whether the role is structured as a part-time employee or independent contractor.

Our mission is to accelerate a cure for ALS by mobilizing collective power to drive urgent policy and systems change. Our employment decisions are based on I AM ALS’ goals, business needs and inidual qualifications, without regard to a person’s race, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other status protected by law. We are building a bold, inclusive, and mission-driven team because solving ALS demands it, and we would welcome applications from candidates of all backgrounds.

To Apply

Please submit your resume and replies to our application questions at our Application Form. Applications will be reviewed on a rolling basis and accepted until the position is filled, but priority will be given to those who apply before February 13, 2026

People Admin Manager

Location

Paris Office

Employment Type

Full time

Location Type

Hybrid

Department

People

Your Mission

As People Admin Manager, your objective is to manage the day-to-day administrative operations of the company. You strive to deliver a best-in-class experience to all team members.

Your mission includes:

• Admin:

  • General: You prepare legal contracts for our new joiners and contract updates. You work with our talent and legal teams when adjustments are needed. You ensure all administrative tasks are completed accurately and on time (e.g., paperwork).

  • Payroll & Benefits: You manage the payroll and benefits across our different geographies (US, FR, and remote using our EOR).

• Workplace and Remote Management: You partner with Upflow’s leadership to set up and enforce best-in-class office and remote policies for our hybrid organization and own its day-to-day implementation. You help to maintain the office, including ordering supplies and managing vendor and landlords relationships. You control and approve all the travels of the team. You partner with our account managers at TravelPerk when traveling team members need assistance. You are responsible for controlling expense reports in our tools.

• Culture & values: You ensure that Upflow’s values translate into areas of responsibility you own. You support the company’s leadership in setting up routines, and organizing various team activities and events (e.g., offsites, meetups, conferences, breakfasts, office drinks, etc.)

• Security: Assist in the deployment and configuration of IT devices. Maintain and track device inventory. Perform routine updates and troubleshooting of hardware/software. Support end users with device-related issues. Ensure compliance with IT security policies and procedures.

Your Responsibilities

• Own the Admin mailbox

• Onboarding management

• Maintain employee records

• Offboarding management

• Misc. admin request

• Prepare payroll in 3 HRIS (Payfit, Gusto, Deel)

• Manage meal vouchers (Swile, Gusto and Deel alloc)

• Manage benefits (Alan, UHC)

• Maintain HRIS

• Own subscriptions (e.g., PayFit, TravelPerk, etc.) and other contracts (e.g., WeWork) related to your scope.

• Manage IT inventory

Workplace and Remote Management

• Order office supplies

• Own the relationship with landlords (WeWork)

• Manage travel bookings (TravelPerk)

• Approve expenses reports (Payfit, Airbase, Deel)

• Own our virtual mailboxes (Sedomicilier, VPM)

Culture & Values

• Manage swag inventory

• Manage the team calendar

• Support the organization of team routines (breakfast, lunch, Thurs. drinks) and events (team buildings, offsites)

Who you are

• Organized: You are a highly organized person. You prioritize your tasks to meet deadlines.

• Savvy for productivity software: You are comfortable with software like Google Workspace (Docs, Sheets, Drive) or Microsoft Office. You are comfortable juggling between multiple cloud-based apps (e.g., Notion, Airbase, Spendesk, etc.).

• Agreeable: You like to connect with new people. You take care of your relationships with internal stakeholders (team members, leadership team, founders) and external stakeholders (facility managers, landlords, public administrations).

• Fluent: You can communicate (speaking, writing) both in English and French.

Also:

• Living in Paris, France, metropolitan area. This is an office-based position (75003 Paris). Still, you can be granted up to two days of remote work per week upon your manager’s approval.

Preferred experience

Come as you are! Yet, we will be sensible to your experience in:

• paperwork management

• payroll management

• customer-facing roles

Why join us?

• International Mindset: We have offices in Paris and New York.

• Flexible working: On-site job in Paris in a hybrid office culture.

• Exciting moment: Opportunity to join early and contribute to the partnership function from the ground up.

• All-star team: Extremely solid team with deep functional and domain expertise.

• Learning opportunity: Strong focus on learning and growing through education and professional development in hard and soft skills.

• Trusting environment: Hands-off management style. We have a strong culture of ownership and autonomy.

• Best in class perks: 35 paid days off, meal vouchers, cool offices, top-of-the-range equipment, great healthcare, and competitive salary and equity.

• Offsites: Regular offsites with the team, meetups, and strong connections to the startup ecosystem

Document Processor

locations

Minneapolis, MN - Hybrid

time type

Full time

job requisition id

R4792

ob Summary:

Under general supervision, receives and logs various essential rehabilitation program documents.  Reviews documents or completeness and accuracy; reviews to ensure the document agree with verbal attestations by the borrower by comparing to schedules and other information stored in the collections system; follows up with staff and borrowers as appropriate to resolve discrepancies.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Receives and logs rehabilitation documents
• Reviews documents for completeness and accuracy
• Reviews system of record schedules and financial statements to ensure they match documents
• Inputs information on various screens and fields to reflect results of review
• Updates notes in system of record and collections system as necessary
• Follows up with staff and borrowers as appropriate to resolve discrepancies
• Complies with all ECMC Group Policies
• Performs other duties as assigned

QUALIFICATIONS

To perform this job successfully, an inidual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

• High School or GED

• 3+ years of experience working in a call center or high volume operations environment

  KNOWLEDGE, SKILLS and ABILITIES  

• Basic computer skills

• Basic math skills

• Strong data entry skills

• Effective written and verbal communication skills with the ability to clearly and effectively convey information to iniduals or groups.   

• Proficient knowledge and skills working in a computer based office suite environment; Microsoft Windows or Mac Office

• Ability to work with high volumes efficiently and accurately

• Demonstrated data entry and typing skills

• Displays and promotes high standards of ethical conduct and behaviors consistent with organizational and government standards

• Ability to consistently carry out job responsibilities  

• Strong customer service and telephone communications skills preferred

• Basic analytical and problem solving skills preferred

WORK ENVIRONMENT

Office:  Work is normally performed in a typical interior/office environment that requires normal safety precautions (such as in typical office or administrative work).

PHYSICAL DEMANDS

Sedentary work:  Job involves sitting most of the time; walking, lifting, bending, standing etc. may be minimally required.

TRAVEL

Rarely if at all – less 10% of the time.

ADDITIONAL PERTINENT INFORMATION:

The hourly pay range for this position is $19.00 - $22.00. Actual compensation may vary based on factors such as relevant experience, peer and market benchmarks, and geographic location.

• Required to work normal hours to successfully perform the job responsibilities
• May have to work overtime when needed
• High volume document processing and significant data entry activities
• Frequently subjected to interruptions, multiple calls and inquiries
• The noise level in the work environment is usually quiet to moderate

ECMC Group also provides a comprehensive benefits package:  

• Health & wellness benefits: Medical, dental, and vision insurance plan options, with a generous employer subsidy. Company paid life & disability insurance, pre-tax flexible spending accounts and robust wellness programs.
• Financial benefits: Generous 401(k) plan with a company match up to 6% and additional discretionary contribution potential, holiday time off, paid time off accrual starting at 20 days/year and commuter subsidy.
• Education benefits: Tuition reimbursement up to $10,500/year for approved programs and student loan payment reimbursement up to $4,800/year. Up to $5,250 of qualifying education benefits can be reimbursed pre-tax.

Membership Administration Coordinator

USA Rugby - Entry Level

Denver · CO · Hybrid

Membership · Administrative Support

$19.50 - $22.50 / hour

Location: Denver, Colorado (Hybrid: 1 day/week in-office required)

Position Summary

The Membership Administration Co-Coordinator is a key operational support role within USA Rugby’s Memberships function. You will be responsible for delivering timely, accurate, and member-focused administrative support across several aspects of USA Rugby membership, with a strong emphasis on customer service, compliance, and system-based workflows.

Key Responsibilities

• Member Services: Respond to inquiries via phone, email, and HelpScout; provide guidance on membership policies and system use.
• Tours & Sanctioning: Process inbound/outbound tours, player clearances, and tournament sanctioning.
• Insurance Admin: Process accident insurance claims for College and Senior Club members.
• General Admin: Maintain accurate records and assist with data validation.

Qualifications & Experience

• Strong customer service orientation and high attention to detail.
• Comfortable working across multiple systems and platforms (e.g., Rugby Xplorer, HelpScout).
• Preferred: Experience in sports/non-profit administration or knowledge of U.S. rugby structures.

Compensation & Benefits (Colorado Disclosures)

Pay Range: The anticipated hourly rate for this position is $19.50 – $22.50 per hour.

• Paid Sick Leave: Accrual of 1 hour of paid sick leave for every 30 hours worked (up to 48 hours per year) per the Healthy Families and Workplaces Act (HFWA).
• FAMLI Coverage: Access to Colorado’s Paid Family and Medical Leave Insurance (FAMLI) program for qualifying life events (bonding, medical, or safety leave).
• Workers’ Compensation: Coverage for on-the-job injuries.
• Immediate vesting 401(k) option

Software Licensing & Admin Coordinator

 Smyrna, Georgia

Bilingual Software Licensing & Administrative Coordinator 

Location: Smyrna, GA (Hybrid)

ExecuSource is partnering with a growing company in the fashion & apparel software industry to hire a Bilingual Software Licensing & Administrative Coordinator. This is an excellent entry-level opportunity for a bilingual Spanish professional with strong administrative and customer coordination skills who is looking to grow within a collaborative customer success environment.

This role is not a technical or engineering position — it is focused on organization, communication, and supporting customers through software licensing and update processes.

Position Overview

The Software Licensing & Administrative Coordinator supports customers with software updates, licensing renewals, and system changes while coordinating closely with internal teams including account management, field service, and training. This role owns administrative processes and serves as a key communication bridge between customers and internal stakeholders.

Key Responsibilities

• Track software licenses, renewals, expirations, and related equipment

• Assist customers with software updates and new releases

• Communicate with customers regarding licensing, installations, and system changes

• Coordinate with internal teams including account managers, trainers, and field service engineers

• Maintain accurate records within internal systems and CRM platforms

• Manage follow-ups and ensure smooth execution of licensing and update workflows

• Support customer success initiatives and ongoing process improvements

Required Qualifications

• Bilingual Spanish (spoken and written)

• 1+ year of administrative, customer service, or coordination experience

• Strong organizational and follow-up skills

• Comfortable working across multiple teams and systems

• Excellent communication and customer-facing abilities

Preferred Qualifications

• Exposure to Salesforce, SAP, or similar CRM/ERP systems

• Background in fashion, apparel, retail, textiles, creative, or design-related industries

• Experience in customer success, operations coordination, or administrative support roles

What You Can Expect

• Structured onboarding and hands-on training

• Supportive leadership and collaborative team environment

• Strong internal growth and promotion opportunities

• Hybrid work schedule (typically Tues–Thurs onsite)

• Opportunity for future international company events

About ExecuSource

ExecuSource is a professional recruiting firm connecting top talent with leading organizations across multiple industries. We partner closely with our clients and candidates to ensure strong long-term matches and career growth opportunities.

#LI-AP4

Sales Assistant, TX (Part-Time, Contractor)

locations

Remote - TX

time type

Part time

job requisition id

Req_12456

Amplify is seeking a Sales Assistant who will work closely with their regional Account Executive, District Manager, or Field Marketing Director to help achieve sales product goals/quotas. This position requires the candidate to assist in implementing a variety of tasks that support all aspects of the sales process.

This role is a part-time contract position and requires candidates to reside within or near the assigned sales territory.

Essential Responsibilities:

• Collaborate with team members to provide administrative support (i.e., sales tracking, district research, inputting and updating data in CRM databases such as SFDC and spreadsheets).

• Assemble marketing materials and targeted collateral for mailings and presentations.

• Support account executives with events and conferences (i.e., procure samples, collateral, set-up and breakdown of the event, ordering food). 

• Assist Amplify Sales Account Executive(s) with school visits and product drop-offs when appropriate and in accordance with company safety guidelines.

Required Qualifications:

• Minimum 6+ months of previous experience supporting sales professionals (Account Executives, Account Managers, etc.)

• Live in proximity to the assigned territory

• Reliable transportation 

• Ability to lift up to 50 pounds with or without reasonable accommodation.

• Excellent written and verbal communication skills

• Exceptional organizational skills with an eye for detail

• Adaptable and a problem solver

Preferred Qualifications:

• Experience in education or curriculum sales

• 6+ months of experience with SFDC or other customer databases

• Ability to travel to local trade shows and/or conferences (5-10% travel)

• Technologically savvy, including experience with Google Workspace

Compensation:

The hourly rate for this role is $20.00. (Hourly travel rate: $20.00)

Position Type:  Online Secondary Teacher (Part Time)/Health

Location: IDLA - Remote Location

Department: Online Secondary Teacher (Part Time)

Job Description:

 Position Type: Non-Exempt, Part-Time

The Idaho Digital Learning Academy, a statewide virtual school, has openings for part-time Online Instructors. These part-time positions are remote and can be located anywhere in the state of Idaho.

  Job Responsibilities: 

• Deliver and manage online instruction through the Learning Management System.

• Communicate consistently with students via discussion boards, email, phone, and video/web conferencing.

• Collaborate with parents, local school staff, IDLA support teams, and administration.

• Grade assignments, provide timely feedback, and submit required progress reports and final grades according to the IDLA calendar.

• Support students through interventions and instructional assistance as needed.

• Create instructional modifications required by IEPs or 504 plans.

• Revise online course content as directed and maintain a visible instructional presence in all courses.

• Resolve student concerns in partnership with parents, school personnel, and IDLA administration.

• Uphold IDLA policies, including Acceptable Use and the Idaho Code of Ethics for Professional Educators.

• Ensure compliance with copyright and fair-use guidelines.

• Address discipline-related matters such as plagiarism, acceptable use violations, and due process requirements.

• Represent IDLA professionally and communicate program information to the community.

• Participate in required professional development, including trainings, online courses, and conferences.

• Maintain strong organizational and time-management practices to meet deadlines and instructional obligations.

• Be reasonably available at times convenient for students.

• Participate in regular instructional observations conducted by the online principal.

  Minimum Qualifications: 

• Idaho resident (preference for in-state candidates; out-of-state applicants may apply).

• Bachelor’s degree in Education or related content area.

• Current Idaho Secondary Teaching Certificate (state-issued preferred; interim certificates accepted).

• Endorsement in the subject area taught.

• Classroom or online teaching experience.

• Strong interpersonal, written, and verbal communication skills.

• High proficiency in online teaching environments and digital tools.

• Ability to work independently, stay organized, and manage multiple tasks effectively.

• Reliable, self-motivated, flexible, and receptive to change.

• Strong problem-solving skills and ability to apply innovative instructional strategies.

• Consistent professionalism, responsibility, and adherence to deadlines.

Important Information:

• Idaho Digital Learning FAQ (view on website)

• Idaho Digital Learning Website:  https://idla.org/careers/

  Compensation: Idaho Digital Learning Instructors are paid up to $182.00 per student in their course and can earn an additional $35.00 per student bonus based on exceptional teaching 

 Equal Employment Opportunity (EEO) Statement:

  **IDLA is an Equal Opportunity Employer, committed to providing equal employment opportunities without discrimination based on veteran status, disabilities, race, color, religion, political affiliation, sex, national origin, genetics, or other protected statuses as provided in state and federal law. 

At-Will Employment:** 

**Employment with IDLA is at-will, meaning that either the employer or the employee can terminate the employment relationship at any time, with or without cause or notice.

Work Location / Residency Preference:** 

This position may be performed remotely within Idaho, subject to business needs and applicable requirements.

Proposal Coordinator

Remote US, United States

Sales and Marketing

Regular Full-Time

Remote

2724

Job Description

About Us

Eagleview is a leading provider of aerial imagery, property insights and software that transforms the way people work. EagleView holds more than 300 patents and owns a large geospatial data and imagery library encompassing 94 percent of the US population. EagleView provides the most accurate data, enabling customers in the government, construction, solar and insurance industries to make timely, informed and better decisions.

Overview

Eagleview, the leader in aerial imagery, is hiring a Proposal Coordinator. The Proposal Coordinator supports the development and submission of proposals in response to government or commercial solicitations. We are a fast paced, energetic team driven by continuous process improvement. We’re looking for motivated, organized, and independent team members. This position requires good communication skills and the ability to quickly pick up new technologies.

The Proposal Coordinator plays an important role in the orchestration of proposal development efforts by managing timelines, coordinating activities, and ensuring compliance with solicitation requirements. Success in this role requires strong project management, organizational, and communication skills, as well as the ability to thrive in a fast-paced, rapidly evolving environment. The coordinator works independently while fostering a collaborative atmosphere across key stakeholders to ensure timely and high-quality proposal submissions.

Responsibilities

• Execute administrative duties related to the proposal process, including call scheduling and template creation.
• Monitor bid wires for new opportunities.
• Distribute opportunities to stakeholders.
• Submit completed proposals based on customer submission requirements.
• Compile bid packages for both online and print submissions.
• Track proposal data, such as win-loss record and internal timelines.
• Other duties as assigned.

Qualifications

• 2-4+ years’ experience in a related field.
• Highly organized and detail oriented.
• Experience reading and interpreting complex government solicitations (RFPs, RFIs, RFQs).
• Familiarity with collaborative proposal tools (e.g., Qvidian, Loopio, Privia, or similar platforms).
• Experience supporting teams in fast-paced, deadline-driven proposal environments.

Preferred

• APMP Foundation or higher-level certification highly preferred.
• Knowledge of federal acquisition systems and platforms (e.g., SAM.gov, FedConnect, GSA eBuy, Grants.gov).

EEO Statement

This job description is not an exclusive or exhaustive list of all job functions that a workforce member in this position may be asked to perform. Duties and responsibilities can be changed, expanded, reduced, or delegated by management to meet the business needs of the company.

The compensation offered to the successful candidate will be based on a variety of factors, including but not limited to, the candidate’s work experience, education and licenses, work-related training, key skills, the core duties of the role and its associated responsibilities, additional benefits offered, and the location where the work will be performed. All Fulltime (30+ hours) employees are eligible for PTO, Sick, and Parental Leave; Medical, Dental, and Vision Insurance; 401(k) Plan; Health Savings Account; Life Insurance; Employee Assistance Program; Pet Insurance. This is a remote role with a preference for someone who can come into the Rochester, NY headquarters periodically. The pay range for this role is $26.00-$34.50 per hour. 

As an Equal Opportunity and E-Verify Employer, Eagleview Technologies does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and iniduals with disabilities are encouraged to apply. We are committed to giving all applicants equal opportunity to participate in the application process and are open to discussing reasonable accommodations for candidates with disabilities.

Title: Client Experience Associate - North Carolina

Location: Anywhere, North Carolina, United States

Job Description:

Job description

We're on a mission to help the world work Anywhere. Whether working from home, an office, or Anywhere, we offer products and services designed to help people work and learn together, whether they're across a table or across the world. Work is what we do, not where we do it. We are looking for a Client Experience Associate to join our team! Please see below for more information:

Your Role

• Please watch: A Day in the Life of a Client Experience Associate

• You will be taking customer calls, capturing incoming leads, taking orders, and scheduling appointments, while working from the comfort of your own home.

• In this role, you will be taking inbound calls and forwarding messages to our clients in a fast-paced environment.

• You will work from your computer for the duration of your shift and regularly work 40 hours per week with a minimum of 8 hours on Fridays, Saturdays, and Mondays.

Your Skills

• An excellent communicator, verbally and written.

• Growth mindset, and is excited to learn new things.

• Passionate about customer service.

• People-focused, friendly and knows how to listen.

• Dependable and shows up when expected.

• Above-average computer skills, including typing.

• The ability to stay calm and efficient under pressure.

• Willingness to complete an introductory learning and development phase at satisfactory levels.

Job requirements

Compensation & Benefits

• Starting at $16.00/hour.

• Benefits are available after 60 days of employment.

Your System

We operate on a 'Bring Your Own Device' policy and there are certain system requirements that must be met in order to ensure our applications can work successfully on your computer. The full system and internet requirements can be found here.

About AnywhereWorks

Work is what you do, not where you do it. We’re on a mission to help the world work Anywhere. We believe people should be able to work and learn together, whether they’re communicating across a table or across the world.

We offer a erse set of products and services to a variety of businesses, from live answering services to scheduling and payment platforms to shared working spaces. We empower people to communicate, collaborate and produce. We’re committed to building a more inclusive future of work, where people can contribute from Anywhere.

What "Anywhere" Means to Us

Other terms out in the world are “remote” “distributed” “telecommuting” – for us, these words do not speak to the experience we hope you will have working with us Anywhere.

Isolation and a lack of social interaction are common concerns when people think about Remote working. The word “Remote” itself can conjure up ideas of loneliness and being disconnected from your colleagues. That’s why we like the more empowering language of “working Anywhere”, with Anywhere representing an unconstrained, plugged-in destination.

Background Check

Please note that all candidates who receive a conditional offer of employment will be required to undergo a background check as part of the pre-employment screening process. This is to ensure the safety and integrity of our workplace and to comply with our company policies.

We comply with all requirements of the Fair Credit Reporting Act (FCRA) to ensure the privacy and rights of our applicants are protected.

Equal Opportunity

AnywhereWorks is committed to providing equal opportunity employment; creating, managing, and valuing ersity in our workforce; providing a safe work environment; and fostering a culture of belonging where all employees are included, treated with dignity and respect, promoted on their merits, and placed in positions to contribute to our future success.

All done!

Your application has been successfully submitted!

Title: Clinical Psychiatrist

Location: United States

Department: Psychology

Job Description:

Description

A government contract requires that this position be restricted to U.S. citizens or legal permanent residents.You must provide documentation that you are a U.S. citizen or legal permanent resident to qualify.

The Psychiatrist provides comprehensive psychiatric care as a Practitioner and Consultant, with emphasis on low- to moderate-acuity patients, primarily using virtual platforms. Responsibilities include evaluating, diagnosing, and treating patients with a variety of mental health conditions, including chronic disorders, psychosis, substance abuse, and other complications. The incumbent develops and implements treatment plans, makes recommendations for major diagnostics, and provides follow-up care. Collaboration with other medical and mental health professionals, military leadership, and case management teams is required to ensure coordinated, high-quality care.

Compensation & Benefits:

Estimated Starting Salary Range for Psychiatrist: Commensurate with experience.

Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided.Benefits are subject to change with or without notice.

Psychiatrist Responsibilities Include: 

• Conduct psychiatric evaluations, interpret laboratory and clinical findings, and prescribe treatment or refer to specialty services as needed.
• Provide virtual outpatient care for low- and moderate-acuity patients, maintaining high standards of clinical judgment and patient safety.
• Participate in Quality Assurance activities, making decisions impacting patient care, including hospitalization recommendations, Medical Evaluation Board (MEB) evaluations, and fitness-for-duty assessments.
• Prepare and maintain patient records, case summaries, and reports according to regulations and SOPs; update patient charts within 72 business hours or by COB for high-visibility cases.
• Collaborate with multidisciplinary teams, including physicians, psychologists, nurses, social workers, and military command, to ensure comprehensive care.
• Attend staff meetings, continuing education sessions, and quality improvement initiatives.
• Communicate TRICARE and DoD healthcare requirements to patients and ensure safe, effective therapeutic outcomes. 
• Performs other job-related duties as assigned

Psychiatrist Experience, Education, Skills, Abilities requested: 

• Doctor of Medicine (M.D.) or Doctor of Osteopathic Medicine (D.O.).
• Completion of accredited Psychiatry internship, residency, and/or fellowship.
• Minimum of 2 years providing psychiatric care via virtual platforms; experience within the Military Health System preferred.
• Current certification from the American Board of Psychiatry and Neurology or the American Osteopathic Board of Psychiatry and Neurology.
• Current, full, active, unrestricted license to practice Psychiatry.
• Basic Life Support (BLS) required. Advanced certifications do not replace BLS.
• Must obtain and maintain appropriate clinical privileges and fulfill credentialing requirements. 
• Must pass pre-employment qualifications of Cherokee Federal

Company Information:

Cherokee Nation Integrated Health (CNIH) is a part of Cherokee Federal – the ision of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government’s mission with compassion and heart. 

#CherokeeFederal #LI #LI-REMOTE

Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Similar searchable job titles:

• Staff Psychiatrist

• Clinical Psychiatrist

• Telepsychiatrist

• Military Psychiatrist

• Outpatient Psychiatrist

Keywords:

• Mental health treatment

• Patient evaluation

• Virtual care

• Diagnostic assessment

• Care coordination

Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. 

Many of our job openings require access to government buildings or military installations. 

Please Note:  This position is pending a contract award.  If you are interested in a future with Cherokee Federal, APPLY TODAY!  Although this is not an approved position, we are accepting applications for this future and anticipated need.

Title: Administrative Specialist- Psychiatry Team

Location: Framingham United States

Job Description:

Overview

Rate: $22/hr

The Administrative Specialist within the Psychiatry team works closely with the providers, nurses and medical assistants to create a customer-friendly experience for clients receiving psychiatry services via a virtual platform. The Administrative Specialist also ensures that the general business functions, such as scheduling, appointment reminders, and keeping provider calendars updated are completed to allow services to function smoothly and efficiently.

Advocates promotes a healthy work-life balance and offers many generous perks of employment and room for advancement. We are a strong-knit community that values the ideas and contributions from our staff.

Minimum Education Required

High School Diploma/GED

Shift

First Shift

Additional Shift Details

Monday-Friday 9-5 They could eventually be remote, but until we see how the role goes they will be in Framingham at 1094. Someone who is available to be in person, with the opportunity to move to hybrid in the future.

Responsibilities

• Proficiently navigates the zoom platform
• Virtually greets clients in a helpful, friendly and approachable manner.
• Updates contact information, verify insurance, and collects co-payment.
• Respond to and direct telephone and email inquiries promptly.
• Schedule ongoing appointments for providers.
• Provide clerical and administrative support to providers.
• Contact appropriate department and/or personnel in cases of an emergency.

Qualifications

• Must have a high school diploma or equivalent degree. Psychology and social work students are strongly encouraged to apply!
• Must have valid driver's license and access to auto.
• Excellent written and verbal communication.
• Excellent customer services and communication skills. Bilingual candidates encouraged to apply!
• Comprehensive computer knowledge.
• Must hold a valid driver's license and access to an operational and insured vehicle.
• Strongly prefer a candidate that will have a demonstrated understanding of and competence in serving culturally erse populations.

Advocates is committed to cultivating a erse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes ersity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience.

Data Manager III

• Remote Hire, Remote
• Information Technology
• Goldbelt Professional Services, LLC
• N/A
• 18902
• RFP

Job Description

Overview

Please note that this position is contingent upon the successful award of a contract currently under bid.

Goldbelt Professional Services specializes in providing expert resources for Public Health missions including scientific, technical, and administrative support from junior staff to high-level subject matter experts. Research and data driven, Goldbelt Professional Services’ experts create solutions customized to the client’s needs. 

Summary:

The Data Manager III provides senior-level administrative, data, and program management support for CDC programs and operations. This role serves as a key liaison between management, staff, and internal and external stakeholders, supporting information management, procurement, contracts, records management, and administrative systems.

Essential Job Functions:

• Serve as administrative liaison between the management, staff, and other organizational entities including but not limited to information management, meeting planning, Non-U.S. Citizen Access management System (NCAMS), Time and Attendance System (TAS), word processing and supply purchasing
• Utilize Windows-based applications which include MS Word, Excel, Outlook, and PowerPoint, provide program and administrative services including project reports which may be presented to others internal and external to CDC.
• Provide assistance with project contracts and develops special reports related to contract expenditures, invoice payments and other contract activities.
• Utilize CDC automated systems to enter and submit procurement requests for contract requests, simplified acquisitions and other agreements.
• Provide consultation services to CDC staff with preparation and processing of all interagency agreements by coordinating with other agencies to ensure the appropriate documents and forms are completed and executed within the appropriate fiscal deadlines.
• Maintain files in accordance with records management policies and procedures.
• Review incoming and outgoing correspondence and distribute to the appropriate person.
• Provide general administrative support to include general office equipment and mail distribution.
• Provide support in filing and maintaining records of past and current branch documents; compiling technical information for reports, contracts, procurements, and agreements, and updating spreadsheets for travel list, purchase orders via CDC automated system (ICE) for contract and agreements and other program operational data.

Qualifications

Necessary Skills and Knowledge:

• Records management and document control experience in accordance with federal policies.
• Ability to prepare reports, spreadsheets, and correspondence for internal and external audiences.
• Strong organizational skills with attention to detail and deadline management.
• Effective written and verbal communication skills for coordination across teams and agencies.

Minimum Qualifications:

• Five (5) or more years of progressively responsible experience providing administrative, data, or program management support.
• Ability to manage multiple administrative and data-related tasks in a deadline-driven environment.

Preferred Qualifications:

• Bachelors degree in a related field.

Pay and Benefits

The annual salary range for this position is $95,000 to $115,000.

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.

Executive Partner to the CEO - Mat Cover

We are dedicated to cultivating a workplace that values ersity and inclusiveness. No matter your background we warmly welcome you to apply. Even if you don't meet every outlined requirement.

Job Title: Executive Partner to the CEO - Mat Cover

Reporting To: CEO / People and Culture Director

Location: Bournemouth

Salary: Competitive

Job Type: Full Time 37.5 hours a week

Our Purpose

Nourish Care provides a digital solution to the health and social care sector which improves the process of recording, analysing, and sharing of information. We seek to enhance and simplify care in equal measures; To harness the power of care management software to improve the lives of people who need care and those who provide it.

We are in the midst of one of the most exciting times in our history and while we are the current market leader in the sector, we will not be complacent. We are dedicated to our purpose of a better life for everyone. We continue to revolutionise the care sector and our incredible employees are what make this possible.

Purpose of the Role

To act as a trusted executive partner to the CEO, reducing cognitive load, protecting energy and focus, and enabling consistently high-quality decision-making by ensuring that time, information, travel, and governance interactions are deliberately designed rather than reactively managed.

This role moves beyond task execution into anticipation, judgment, and orchestration.

Strategic Time & Attention Management

Objective: Protect the CEO’s attention for the highest-leverage activities.

·       Act as the primary gatekeeper of the CEO’s time.

·       Differentiate between governance, strategic, operational, and low-value interactions.

·       Design and enforce barriers to access.

·       Proactively reshape the diary to include preparation, transition, and recovery time.

·       Review diary patterns and recommend improvements.

Meeting Briefing & Decision Support

Objective: Ensure the CEO enters important meetings properly briefed.

·       Identify meetings requiring preparation.

·       Produce concise briefing packs covering purpose, outcomes, attendees, context, risks, and decision prompts.

·       Synthesise input across finance, product, people, legal, and governance.

·       Track decisions and follow-ups.

Governance & Organisational Context

·       Understand governance structures and decision rights.

·       Ensure preparation aligns with governance expectations.

·       Filter inbound requests by relevance.

·       Support governance cadence.

Travel Experience & Energy Design

·       Own end-to-end travel orchestration.

·       Optimise itineraries to protect energy.

·       Prepare clear travel packs.

·       Anticipate fatigue and recovery needs.

Information Curation & Signal Filtering

·       Filter and prioritise information.

·       Reduce noise via summarisation.

·       Set norms for information presentation.

·       Track strategic themes and follow-through.

Relationship & Trust Interface

·       Act as a trusted extension of the CEO.

·       Build credibility with Board, SLT, and stakeholders.

·       Manage expectations and confidentiality.

Ways of Working

·       High autonomy and judgment.

·       Bias toward brevity and anticipation.

·       Comfortable with ambiguity.

·       Focused on leverage.

What This Role Is Not

·       Not inbox clearing.

·       Not reactive admin.

·       Not decision substitution.

Success looks like fewer but better meetings, better decisions, lower cognitive load, seamless travel, and protected creative space.

Key Competencies & Attributes

Executive Presence & Relationship Building

• High EQ, diplomacy, confidentiality, and the ability to build trust at all levels.

• Influences without authority; creates calm, clarity, and structure around the CEO.

Strategic Thinking & Business Acumen

• Understands how organisations operate — financials, people dynamics, commercial levers.

• Able to frame issues, evaluate options, and propose structured recommendations.

Operational Mastery & Organisation

• Exceptionally strong at planning, prioritising, and bringing order to complexity.

• Comfortable managing multiple workflows across different levels of urgency.

Communication Excellence

• Writes and speaks clearly, concisely, and professionally.

• Distils complexity into simple narratives tailored to different audiences.

Problem‑Solving & Initiative

• A resourceful “fixer” who anticipates issues, removes blockers, and creates solutions.

• Thrives in ambiguous, fast-paced environments.

Nourish Benefits:

• 25 days basic annual leave, plus Bank Holidays

• In addition, we offer incremental leave benefit of 1 extra day for each completed year of service, up to a maximum of 5 additional days. This means long standing employees can enjoy up to 30 days of annual leave per year, plus bank holidays.

• Extra paid day off for your birthday

• Paid days off for volunteering opportunities

• Private Medical Insurance

• Pension

• Referral Bonus

• Health and Wellbeing platform including access to 24/7 GP & 24/7 EAP

• Counselling and support

• Variable impact workouts.

• Wellbeing videos including prompts for healthy behaviours

• Wellbeing, care and compassion leave policies

• Cycle to Work Scheme

• Career Development opportunities and regular reviews

• Recognition and Rewards

• Social Events throughout the year

All positions at Nourish are subject to a satisfactory Enhanced Disclosure and Barring Service check, references and receipt of the appropriate Right to Work documents.

Nourish is proud to be an equal opportunities employer and we actively seek and embrace differences in thinking, experience, ethnicity, age, gender, faith, personalities and styles.

The different skills, experiences and backgrounds our employees bring to their roles creates a erse and makes Nourish a special place to work

Locations

Bournemouth

Remote status

Hybrid

Employment type

Full-time

Executive Assistant

Remote, US

The Role

As the Executive Assistant at Bloomerang, you will play an integral part of assessing departmental needs, balancing high-impact initiatives from leadership, and will often assist executives on bigger and more sensitive projects. You provide support to our Chief Product Officer and our Chief Technology Officer as well as SVP and VP levels when necessary. 

 What You Will Do

• Strategically manage the day-to-day administrative tasks and high-level initiatives within the assigned functional departments.
• Prepare meeting agendas, attending meetings, and documenting all necessary items for executive leadership including appropriate meeting follow-ups.
• Event planning, and executing special projects including managing team-building events and large company offsites.
• Anticipate and coordinate materials and other needs for conferences, appointments and meetings.
• Partner with cross-functional teams and leaders to manage deadline pressures while providing proactive updates.
• Manage and negotiate contracts pertaining to event management, strategic planning and budget alignment.
• Administer cross-departmental reporting processes  to allow leaders to have updates and insights into project and initiative progress, allowing for high level collaboration.
• Managing other administrative projects where needed.

 What You Need To Succeed

• The ability to maximize efficiencies that allow you to prioritize and execute against company initiatives.
• Strong professional communication skills and the ability to communicate effectively at all levels inside and outside of the organization.
• Desire to self-motivate, efficiently organize, and consistently meet deadlines.
• Drive to focus on people-oriented support and service, while exhibiting strong leadership skills.
• Ability to actively explore, learn, and responsibly integrate AI tools into daily tasks to drive efficiency and support Bloomerang's mission.

Benefits

Health + Wellness

Time Off

401k

Equipment

Compensation 

Location

Benefits Analyst - Remote - Temporary  (45891) -Erlanger Baroness Hospital Chattanooga, TN

Benefits Analyst - Remote - Temporary

Temporary -   Exempt - Part-time - Standard Hours 0.01

Description

This is a temporary position with a possible duration of 12-18 months

Job Summary:

Education:

Preferred: N/A

Experience:

Preferred:

Knowledge, Skills, and Abilities:

Position Requirement(s): License/Certification/Registration

Preferred: N/A

Department Position Summary:

Client Service Professional

• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">Chicago, IL, USA
• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">Employees can work remotely
• temprop="employmentType">Full-time
• Air Force MOS: 25L1:Logistics Plans and Programs
• Navy MOS: LS:Logistics Support
• Marine MOS: 0111:Administrative Specialist
• Army MOS: 42E:Administrative System Management
• Department: Administration & Customer Service

Company Description

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

Job Description

Provide post sales customer contact for inbound order fulfillment of print and print related services and/or kitting. Execute print/kitting/distribution orders from customers received through the online systems or through direct contact with the customer.

Responsibilities:

• May serve as lead service professional on behalf of customer and internal RRD stakeholders, participating or leading client meetings or client business reviews.
• Provide all necessary support to sales/customer responding to client inquiries and requests received through various communication modes; Handle customer concerns/issues as needed in a timely manner (i.e. dispute management, invoice reconciliation, etc); Provide proof of delivery, and order status upon request.
• Engage internal and external customers to gather job requirements and translate customer requirements into detailed manufacturing/kitting instructions and shipping/postal instructions for disposition of customers standard and complex products.
• Lead efforts to provide process documentation, workflows and job aids for internal and external purposes.
• May make suggestions regarding workflow/process improvements to proposed jobs to maximize the benefits to both the customer and the company.
• Provide quality review of your own work and for other client care staff to ensure all information is accounted for and accurate before commencement of production.
• Process orders and change notices (also includes obtaining delivery commitments and special freight quotes) in related systems as required, ensuring job instructions are verified (including pricing and quotes) in the various manufacturing systems.
• Perform pricing/generate quotes.
• Verify composition or perform copy prep as needed for order processing purposes.
• Manage, client inventory item maintenance in applicable systems, producing and analyzing reports.
• Coordinate all corrections and/or changes that occur during work-in process through written and/or verbal instructions.
• May train and mentor other client care staff members.
• Lead Corrective Action process on behalf of sales/customer including investigative root cause and actionable improvements.
• May make recommendations to management regarding appropriate response to issues in the best interest of the customer and company.
• Data entry responsibilities, setting up new items and managing current inventories.
• Act as a communication link between external customer and all internal departments.
• Performs other related duties and participates in special projects as assigned.

Qualifications

• HS diploma or equivalent with 3+ years of relevant administrative/operational support in manufacturing operations or office environment directly related to the duties of the job.
• May possess additional education certification in this level.
• Requires excellent knowledge of functional area(s) related to the job or good knowledge related to a professional field of work.
• Able to consistently apply applicable policies, procedures, regulations, and program objectives when carrying out the duties of the job.
• May provide oversight of work conducted by junior level staff and/or review/audit work for accuracy.
• Must have advanced knowledge of technology to include computers and software programs such as MS Office or MAC word processing, spreadsheets or other programs specific to the job in order to complete job duties successfully. Must have excellent oral and written communication skills to communicate effectively across departments when completing assignments.
• Must have strong organizational skills with ability to manage deadlines and prioritize workload and make adjustment to meet business needs.
• Must be able to work weekends and holidays.

Additional Information

All your information will be kept confidential according to EEO guidelines.

The national pay range for this role is $39,100 to $54,700 / year. The pay range may be slightly lower or higher based on the geographic location of the hired employee. The actual pay offered may vary based upon, but not limited to: education, skills, experience, proficiency, performance, shift and location. In addition to base salary, depending on the role, the total compensation package may also include participation in a bonus, commission or incentive program. RRD offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with match, life insurance and other voluntary supplemental insurance coverages, plus tuition assistance, maternity leave, adoption assistance, and employer/partner discounts.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

Executive Administrative Assistant

Hybrid

Warren, Michigan, United States of America

Full time

JR-202601839

Job Description

The Role:

The Executive Administrative Assistant will provide support to multiple executives in the Embedded Controls organization. Your role will include ensuring smooth operations and effective communication for the group.

This position requires a proactive inidual with exceptional organizational skills, attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise.

 The successful candidate thrives in fast-paced, high-energy teams, and is adaptable to change. You should be able to solve problems through action, make high-quality decisions, and think with a strategic mindset. Graceful management of ambiguity, cultivation of innovation, and an insatiable desire to collaborate are all required to be successful in the role.  

What You’ll Do: 

• Administrative Support: Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, managing expenses and badge requests.
• Document Preparation: Create, edit, and format documents and presentations. Ensure all materials are accurate, professional, and align with team standards. 
• Communication: Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism. 
• Team Coordination: Organize and facilitate team meetings and events, including finding conference rooms, preparing agendas, organizing safety presenters, taking notes, and following up on action items as needed.
• Initiative: Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency.   Provide back up support to others as needed. 
• Cross-Functional Collaboration: Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams.
• Travel: Assist leaders with their travel arrangements and submission of travel expenses.
• Event Planning: Assist in the planning and execution of events, ensuring all logistics are handled seamlessly as needed.

Your Required Skills & Abilities: 

• 3+ years’ experience supporting executive leaders is required
• Must demonstrate a high level of integrity and discretion handling confidential matters 
• Demonstrated ability to operate in a fast-paced, dynamic environment
• Ability to look ahead, proactive anticipation of leader and business needs
• Demonstrated ability to work independently in an ever-changing environment 
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), virtual meeting tools (e.g., Teams), chat tools (e.g., Slack), and travel tools (e.g., Concur).
• Highly proficient verbal and written communication skills 
• Must exhibit excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Strong attention to detail and accuracy is required 
• Foster a positive environment and teamwork

What Will Give You A Competitive Edge: 

• Professional training and/or certification(s) in administrative skills/support
• Experienced in supporting multiple executives simultaneously

Compensation:

The compensation information is a good faith estimate only. It is based on what a successful applicant might be paid in accordance with applicable state laws. The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position, as well as geography of the selected candidate.

The salary range for this role is $67,600 - $81,800. The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position.

Title: Executive administrative assistant

Location: Frankfort United States

Job Description:

Job#: 3020635

Job Description:

Executive Administrative Assistant

Large Government Client

Duration: 12+ months - Potential to convert FTE

Location: Primarily Remote, with occasional visits once a quarter to Frankfort, KY

Executive Administrative Assistant - Job Responsibilities

Administrative Support:

• Full-time remote position (could be some in-person meetings/events), expected to be on camera for meetings
• Perform biweekly and monthly timekeeping tasks for State employees and contractors
• Reconciliation between project and invoice hours to confirm accuracy.
• Assist Executive Director with travel planning requests
• Assist Purchasing Agent with organization and preparation of procurement documents as requested.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Schedule, prepare agendas, and document minutes for committee and departmental meetings.
• Distribute agendas and minutes as required.
• Manage office events and coordinate meetings for executive management, including monthly OIT All meetings
• Track action items from key meetings and ensure follow-up.
• Attention to detail and professional communication skills

Human Resources and Staffing:

• Coordinate contractor hiring with staff augmentation vendors.
• Post and remove available positions on the OIT site as needed.
• Manage OIT state employee hiring processes (infrequent).
• Request necessary access and equipment for hires from the Executive Director.
• Confirm onboarding and offboarding of new IT resources with managers.
• Serve as an evaluation liaison for HR-related correspondence.

Executive Director Initiatives:

• Coordinate initiatives led by the Executive Director.
• Gather and compile information for internal and external agency requests.
• Act as a liaison between the department/office head and other agencies and organizations seeking IT assistance.
• Assist in the preparation of technical presentations and testimony before legislative committees or executive leaders.

Policy and Legislative Monitoring:

• Review all Commonwealth Office of Technology (COT) policies and identify those requiring a Kentucky Transportation Cabinet (KYTC) counterpart.
• Collaborate with Office of Information Technology (OIT) management to define and establish KYTC policies.
• Monitor proposed and enacted legislation for impacts on KYTC and distribute information to Business Managers for OIT impact assessments.
• Interpret departmental policies for agency employees.

Awards and Recognition:

• Coordinate the development of nominations for IT awards.

Operational Work Planning:

• Reorganize operational plans and track progress throughout the year through engagement of the Information Systems Managers.

Other Duties:

• Perform any other administrative tasks as needed to assist the Executive Director.

Key skills: Proven organizational skills, self-accountable, capable of working remotely, strong communication skills, confident in reaching out to new people to gather information, personable, understands a culture of service to others, eager to help ease the tasks of the Executive Director and Managers

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.

Employee Type:

Contract

Location:

Frankfort, KY, US

Job Type:

Date Posted:

February 2, 2026

Pay Range:

$20 - $23 per hour

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Title: Executive Assistant - EHS

Location: Remote

Job Description:

Role Overview

In this role, you will provide critical support to the Vice President, Global Environmental, Health, and Safety (EHS) as an executive assistant. This position will also support other senior executives in the global EHS team on a longer-term basis. This position requires a proactive, organized inidual capable of handling a variety of tasks and ensuring smooth team operations.

Key Responsibilities

Executive Assistant Support

• Provide dedicated executive support by managing calendars, scheduling meetings, coordinating travel, and handling expense reports.

• Prioritize both emails and tasks to ensure that critical matters receive timely attention and the Vice President focuses on high-priority items.

• Oversee budget tracking, manage vendor relationships, handle purchase orders (POs), and ensure billing processes are executed efficiently.

• Address any other administrative tasks as needed to ensure smooth day-to-day operations.

• Facilitate smooth communication and provide logistical support for meetings and events.

• Coordinate team offsite meetings and events, ensuring all logistical details are managed effectively.

Qualifications

• Bachelor’s degree or equivalent experience; a high school diploma with substantial relevant experience will be considered.

• Proven success in managing multiple priorities in fast-paced, constantly changing environments.

• A proactive and solution-oriented approach, with strong organizational skills and a focus on supporting leadership objectives.

• At least 5 years of experience in executive support or operations roles, with demonstrated ability to manage budgets and vendor relationships.

Desired Skills

• Excellent written and verbal communication and interpersonal skills, with a customer-focused approach.

• Strong organizational and multitasking abilities, capable of balancing a variety of responsibilities.

• Ability to use indirect influence to work effectively across the organization, engaging and coordinating with various stakeholders across multiple levels of an organization.

• Experience with automation tools and technology solutions to improve workflows and increase efficiency.

• Ability to quickly learn and implement new technologies to improve efficiency.

• Proficiency with Box, SmartSheet, and other advanced document management and workflow tools.

• Proficiency with Concur and travel expenses platforms

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

GE Vernova offers a great work environment, professional development, challenging careers, and competitive compensation. GE Vernova is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE Vernova will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

Relocation Assistance Provided: No

#LI-Remote - This is a remote position

For candidates applying to a U.S. based position only:

*The Company pays a geographic differential of 110%, 120% or 130% of salary in certain areas.

Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to Health Coach from GE Vernova, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Vernova Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and financial planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability benefits, life insurance and 12 paid holidays. New hires also receive 40 hours of personal business time, 160 hours of personal illness and caregiving time (subject to state law), and two weeks of annual vacation (which may be pro-rated based on start date).

GE Vernova Inc. or its affiliates (collectively or inidually, “GE Vernova”) sponsor certain employee benefit plans or programs GE Vernova reserves the right to terminate, amend, suspend, replace, or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No inidual has a vested right to any benefit under a GE Vernova welfare benefit plan or program. This document does not create a contract of employment with any inidual.

Title: Executive Assistant

Location: Princeton

Full time

job requisition id: R872

Job Description:

The Robert Wood Johnson Foundation (RWJF), located in Princeton, N.J., is a leading national philanthropy dedicated to taking bold leaps to transform health in our lifetime. To get there, we must work to dismantle structural racism and other barriers to health. Since 1972, we have focused on developing and promoting innovations in health and healthcare to improve the lives of millions. Through funding, convening, advocacy, and evidence-building, we work side-by-side with communities, practitioners, and institutions to achieve health equity faster and pave the way, together, to a future where health is no longer a privilege, but a right.  

We take seriously our responsibilities, and we pledge to work in ways that reflect our Guiding Principles. These are rooted in equity and influence everything we do at RWJF. Equity, ersity, inclusion, and collaboration enable our staff’s wide range of experiences, passions, and perspectives to strengthen our ability to address our nation’s most pressing health issues and support a culture of belonging. Part of this work includes actively shaping an inclusive organization where all staff members thrive as we build and use our capabilities, voice, and power to advance health equity. RWJF offers a collaborative, collegial, and creative work environment. With a career at the Robert Wood Johnson Foundation, you will make a difference.  

ABOUT THIS OPPORTUNITY

Reporting to theassociate vice president(AVP),Operations, the executive assistant,Operations, providesseasoned, high-level, and confidential administrative and operational support to the Chief Operating Officer (COO), associate vice president, Operations, and other members within the Office of the Chief Operating Officer (OCOO) and performsa variety of specialized and complex administrative and executive duties, which frequently involves serving as a liaison with internal/external staff/trustees/grantees/consultants and government/business officials in support of the Operationsunit.The executive assistant’s core duties include:

. Exercisea high levelof professionalism and confidentiality in a fast-paced and dynamic environment, serving as the principal administrative contact and liaison on day-to-day operational and administrative matters.

2. Anticipate, adapt, and respond to changing dynamics and circumstances related to COO matters and Operations priorities andobjectives.

3. Build relationships and work cooperatively with other administrative support staff to provide appropriate coverage and support and coordinate schedulingfor theCOO,theAVP, Operations,theOCOO team,and other senior management to ensure timely resolution of critical issues and other matters; facilitate the resolution of pending issues and requests, ensuring that priority matters are brought to the attention of the respective team member in the Office of the COO.

4. Drive coordinationfor preparation ofBoardof Trusteeengagement support for COO, senior leadership,and people leaders’ engagement, as well assupport formeeting planning to AVP, Operations,along with support on equity transformation processas it intersectswithOperations goals, outcomes, andobjectives.

As with staff at all levels of RWJF, theexecutive assistantis expected todemonstratea passionate commitment to equity and the Foundation’s mission andGuiding Principles.

ESSENTIAL JOB RESPONSIBILITIES

Executive Operations and Calendar Management 

• Strategically manage complex calendars for the Chief Operating Officer (COO) and Associate Vice President (AVP), Operations, ensuring priorities are sequenced appropriately, addressedin a timely manner, and leaders’ time is focused on high-impact strategic matters.

• Serve as the COO’sprincipleadministrative liaison on day-to-day operational and administrative issues, exercising sound judgement and professionalism.

• Provide high-level administrative support on matters ranging from routine to highly confidential and sensitive; represent the Executive Office with professionalism inside and outside the Foundation.

• Coordinate all travel for the COO and AVP, including itineraries,logistics, and preparation of advance briefing materials; track andsubmitexpenses accurately andin a timely manner.

• Gather and prepare materials for meetings by coordinating with departments, researching information and issues, developingbackgrounders, and drafting or updating agendas, presentations, surveys, correspondence, and other documents and materials (e.g., collateral).

• Support the COO and AVP in building or strengthening internal and external relationships, includingmaintainingcontact lists, coordinating meetings and engagements, andmaintainingan annual event/conference/meeting list for networking opportunities.

• Anticipate executive needs and proactively surface information, risks, or follow-ups to support effectivedecision making.

Events, Meetings,andLogistics

• CoordinatepreparationofBoard engagement support for the COO, including committee meetings and updates to department materials for newTrustees.

• Support the planning and execution of staff and team engagement events, retreats, meetings, and special projects.

• Provide scheduling and meeting coordination support to Senior Operations leaders, as needed.

• Maintain email distribution lists and other key information repositories.

• Establish, manage, andmaintainaction item lists for any assigned projects or role within a workflow and follow up with theappropriate staffto ensure tasks are documented, tracked, addressed, and closedin a timely manner.

• Support the implementation of cross-functional initiatives led by the COO, AVP, or managed by the Project Management Specialist by coordinatinglogistics, information flow, and progress tracking.

Information and Document ManagementandTechnology and Tools 

• Organize, track, andmaintaincentralized OCOO documents, templates, correspondence, internal policies and processes, and shared resources (e.g., SharePoint, internal systems).

• Read, screen, and prepare responsesto incoming correspondence and reports, asappropriate; assess priority and sensitivity;determinerouting; andmanage follow-up through an established tracking and feedback system to ensuretimelyclosure. Handle some matters directly or forwardappropriate materialsas needed.

• Leverage technology and digital tools to improve workflows and strengthen information flow.

Finance, Contracts, and Procurement

• Serve as the Primary Sourcing Owner for Office of the COO contracts, including vendor setup andinvoiceprocessing.

• Support the contract review workflow andmaintaintracking system for materials requiring COO review and/or signature.

• Manage the OCOOinvoicesshared mailbox, responding to vendor inquiries and invoice submissions.

• Manage the President’s Staff Grant Awards tracker andsubmitrequests on behalf of the COO, AVP, Operations, and OCOO staff.

• Support financial and administrative record-keeping and OCOO-related initiatives in alignment with Foundation policies.

Communication and Correspondence

• Provide coverage in the coordination and tracking of Operationsunit communications and staff engagement events and initiatives.

• Draft content for internal communications channels and helpmaintainSharePoint site(s).

• Send email correspondence on behalf of the COO.

• Apply an equity-centered lens to communication, scheduling, information flow, and interested party engagement.

RelationshipandAdministrative Coverage Management   

• Build relationships and work collaboratively with other administrative support staff to provideappropriate coverageand support.

• Serve as a liaison toother executiveassistantsFoundation-wide and Human Resources to coordinate administrative coverage, share best practices, support learning and development opportunities, and update/create/improve administrative coverage processes.

Other Responsibilities

• Perform other duties as assigned to support the effective functioning of the Office of the COO and Operationsunit.

• Support Executive unit work, as needed.

MINIMUM REQUIREMENTS

• Commitment to racial and health equity andtothe Foundation’s vision, values, andGuiding Principles.

• A combination of education and/or experience equivalent to a bachelor’s degree.

• Minimum of five (5)yearsrelated experience in executive office,performing management and administrative tasks supporting multiple staff members.

• Strong project planning, organization, and time management abilities.Canprioritize and handle multiple tasks and needs simultaneously.

• Proficiencyin the use of Microsoft Office Suite,especially Microsoft Excel, PowerPoint, Word, Forms, Teams, portable devices,and general office equipment. Ability to learnnew technology.

• Experience managing complex calendars, including coordination of complex meetings and travel schedules.

• Interpersonal skills with experience providing complex administrative support with diplomacy and a good sense of humor. Ability to interact with iniduals at all levels.

• Strong ability toanticipateissues and needs.

• Strong proofreading and editing skills.

• Adept writing skills with the ability toeasily, efficiently,and effectively write correspondence and memoson behalf of senior executive(s).

• Strong communicationskills—verbalandwritten including proofreading and editing skills.

• Strongdecisionmakingand problem-solving skills with proactive attention to detail.

• Can work under minimum guidance using initiative and independent judgment.

• Able torepresentoffice in a professional manner.

• Able to stay calm during busy times, work within deadlines, and positively manage changing priorities.

• Intellectual curiosity and ability to apply learnings to work.

• Good judgment and self-aware. Make decisions, justify recommendations,beresponsiveand clear.

• Maintaina high levelof discretionandconfidentiality.

• Havea talent for providing outstanding customer service.

• Able to work independently,as well as in a team-based, highly collaborative environment.

• Willing and able to travel as needed forBoard site visits and related events.

• Must be able to work extended hours, particularly associated with Board-related or team retreats or events, as needed.

• Candidates will be asked tocomplete a worksample/exerciseas part of the interview process.

• Candidates whose experience exceeds theminimumrequirements will be givenparticular considerationfor a higher placement within the salary range:

• 7+ years ofadministrative experience, as well as support to one or more executives/ senior staff members.

• 9+ years of administrative experience, as well as support to one or more executives/ senior staff members.

PHYSICALREQUIREMENTS/WORKING CONDITIONS

Theincumbentwill perform job duties in a typical business office environment. Specific physical abilities required by this job include operating basic office equipment.The incumbent willbe requiredto attendand/or supportmeetingsand engagementsboth in person and off-site via phone or videoconference. Reasonable accommodationsmay be made to enable iniduals with disabilities to perform essential functions.RWJF is an Equal Opportunity Employer.

POSITION’S ASSIGNED OFFICELOCATION

HYBRID: FLEXIBLE PURPOSE (HFP) EXPLAINED

SALARY

The non-negotiable starting salary for this position is $76,700. Candidateswhosedirectly-relatedexperienceexceedstheminimumrequirementsoutlined abovemay beoffered a salary up to $84,370, depending on the depth and relevance of that experience. All salary offers are non-negotiable.

BENEFITS

RWJF offers comprehensive health and retirement benefits to employees, generous paid time off, and more. 

TRANSITION STIPEND

A transition stipend is providedtoall new hires to aid in costs related to transitioning to a new job

Library Administrative Assistant

Salary

$22,464.00 Annually

Location 

Neenah, WI

Job Type

Part Time

Job Number

LAA2026

Department

Library

City of Neenah Mission: “We strengthen our community by building on the past, owning the present, and stewarding the future together.”

City of Neenah Core Values:

Job Duties:

• Collect, check for accuracy, code, and enter invoices into the City’s accounting systems and the Library’s QuickBooks. Deliver invoices to the Finance Department. Produce monthly invoice approval lists for the Library Board. Check Finance Dept. printouts against library invoice; resolve discrepancies.
• Prepare staff procurement card (City credit card) statements for processing, including compiling receipts and other supporting documentation for the Finance Department.  
• Collect all monies paid to the Library (copy machines, trust donations, computer copies, library sales items, Circulation desk receipts, county payments, etc.). Count, deposit, and receipt cash and checks received.
• Coordinate meeting room bookings, including communicating with the public and external organizations, custodial staff, and programming staff.

   Schedule:

• 20 hours per week - Monday through Thursday. Mornings preferred.

Qualifications:

• Administrative Assistant associate degree from an accredited college or technical school; or high school diploma plus four years of responsible administrative assistant or progressively responsible paraprofessional office experience; or high school diploma plus four years of responsible library clerical or paraprofessional experience.

 Salary and Benefits:

• Hourly rate of pay is $21.60.

Application Process: To be considered for this position,  please submit your resume, and complete the online application which can be found at https://www.governmentjobs.com/careers/neenahwi/. Applicants without computer access may apply at the Neenah Public Library via library computers.

Join our team and make a difference in the Neenah community!

Supplemental Information: The City of Neenah is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified iniduals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Private Markets Assistant

Remote

SE Private /

Contractor /

Remote

StartEngine is hiring a sharp, detail-oriented Private Markets Assistant to support one of our Private Equity Associates on the secondaries/pre-IPO side of the business. This is a front-row seat to private market investing, working directly with accredited, high-net-worth investors and supporting transactions involving pre-IPO shares. You’ll be embedded with a licensed Series 7/63 rep operating under our broker-dealer, handling the administrative, operational, and client-service work that keeps deals moving smoothly. If you’re highly organized, financially savvy, and comfortable interacting with sophisticated investors, this role offers real exposure, responsibility, and growth in private markets.

What You'll Do

• • Provide day-to-day administrative and operational support to a Private Sales Representative
  • Manage calendars, schedule investor calls, and coordinate follow-ups with precision
  • Assist with investor communications, account servicing, and ongoing relationship support
  • Prepare and organize investor documentation, transaction materials, and internal records
  • Track deal activity, investor requests, and outstanding action items to ensure nothing slips
  • Liaise with internal teams (compliance, operations, legal) to support smooth execution
  • Maintain a high level of professionalism when interacting with high-net-worth iniduals
  • Act as an extension of the sales rep—anticipating needs, staying ahead of deadlines, and keeping workflows tight

What We're Looking For

• • MUST live and work in the US
  • Finance, economics, business degree or meaningful financial services experience
  • Prior customer-facing experience is a must (finance, wealth management, banking, or similar preferred)
  • Comfortable communicating with sophisticated, high-net-worth clients
  • Exceptionally organized, responsive, and detail-oriented
  • Strong written and verbal communication skills
  • Ability to juggle multiple priorities in a fast-moving, phone-sales environment
  • Polished, professional presence with strong follow-through

Medical Record Auditor

remote type

Remote

locations: Ithaca (Main Campus)

time type: Part time

job requisition id: WDR-00056874

The Cornell University Hospital for Animals seeks a part-time Medical Records Auditor to support the delivery of high-quality patient care through accurate, complete, and compliant medical records. This role is integral to assisting clinicians, hospital staff, clients, and other stakeholders and is well suited to someone who thrives in a collaborative medical environment. Key responsibilities include auditing medical records for completeness and compliance, communicating with clinicians, supporting data integrity, and contributing to workflow improvements. If this sounds like you, read on!

The job responsibilities include, but are not limited to: 

• Conducting medical record audits and ensuring accurate scanning and data entry

• Communicating record deficiencies to clinicians and supporting timely chart completion

• Collaborating with team members to meet departmental goals

• Recommending workflow and process improvements to enhance efficiency

Required Qualifications

• High school diploma and up to 2 years of relevant experience or equivalent combination

• Ability to work within a team and perform with minimum supervision 

• Excellent communication and organizational

• Proficiency in Microsoft Office Tools (Outlook, Excel, Word, PowerPoint) and other productivity tools. Must have the ability to learn and utilize multiple software programs related to position. 

• Ability to demonstrate sound judgement, ensuring accuracy, and strong attention to details. 

• Ability to prioritize tasks and manage time effectively.

• Ability to maintain confidentiality.

Preferred Qualifications

• Experience in a medical office setting

Important Details about the Position

• This is a remote position within New York State

• This is a part-time position providing 20 hours/week

• We are unable to provide Visa sponsorship, now or in the future, for this position.

• Relocation assistance will not be provided for this position.

While the regular business hours are 8:00 am to 5:00 pm, the specific schedule may change to meet the needs of the business, requiring employees to work early mornings, evenings, weekends and University holidays and scheduled breaks.

The Following Documents are Required to be Submitted with your Application

• Resume

• Cover Letter

What We Offer:

Great benefits! Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.

• 3 weeks of paid vacation

• 13 additional holiday days with 2 additional floating holidays to be used at your discretion

• An award-winning employer provided benefits program

  • Comprehensive health care options

  • Access to wellness programs

  • Employee discounts with local and national retail brands

  • Generous retirement contributions

  • Impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, Tuition Aid for external education, and Cornell Children's Tuition Assistance program

Employees are expected to meet all of the Cornell University Staff Skills for Success_, which are essential for inidual and organizational success._ 

University Job Title:

Administrative Asst II

Job Family:

Administration

Level:

B

Pay Rate Type:

Hourly

Pay Range:

$23.40 - $24.28

Remote Option Availability:

Remote

Company:

Contract College

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter.  You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing [email protected].

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Cornell welcomes students, faculty, and staff with erse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an inidual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces ersity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified iniduals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Membership Coordinator

Arlington, VA

Type: Contract-to-Hire

Job Title: Corporate Membership Coordinator

Industry: Member Services / Corporate Governance

Location (City, State): Arlington, VA (Hybrid)

Assignment Type: Contract-to-Hire (6–8 months)

Pay: $21-23 per hour (depending on experience)

Work Schedule: Monday–Friday, 8:00 AM–5:00 PM, Hybrid schedule 2days remote, 3 days in office

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Job Description:

Our client is seeking a Membership Coordinator to support day-to-day member engagement and retention efforts. This role serves as a key contact for members, ensuring timely support, accurate records, and a positive overall experience. The ideal candidate is service-driven, detail-oriented, and comfortable managing multiple interactions in a professional environment.

Key Responsibilities:

• Serve as a primary contact for corporate member questions, requests, and service needs
• Support renewal efforts and assist with maintaining strong member relationships
• Coordinate with internal teams to resolve member issues and ensure smooth communication
• Maintain accurate member records and documentation
• Provide administrative support related to events, programs, and member resources
• Assist members in navigating educational offerings and available tools
• Contribute to a high-touch, responsive member experience

Qualifications:

• 2+ years of experience in membership, corporate partnerships, business services, account management, etc.
• Strong communication skills with a highly polished presence
• Comfortable interacting with senior-level professionals
• Organized, responsive, and able to manage multiple priorities
• Undergraduate degree required

Additional Details:

• Assignment Type: Contract-to-Hire (6–8 months)
• Hybrid work schedule with onsite expectations mid-week
• Full-time, 40 hours per week
• Overtime eligible with approval

Perks:

• Hybrid work flexibility
• Opportunity to convert to a permanent role
• Professional, mission-driven work environment
• Exposure to executive-level membership operations
• Strong team culture with growth potential

Title: Senior Executive Assistant

Location: 930 Riverside Pkwy, Suite 10 West Sacramento, California, 95605 United States

Job description

Job requirements

About the Position:

• Job Title: Senior Executive Assistant

• Location: Remote (USA)

• Eligible for Hybrid Work: Yes

• Job Type: Full-Time

• Department: Business Administration

• Reporting to: General Counsel

• Expected Travel: 10% of Expected Travel

The Senior Executive Assistant plays a critical role in supporting multiple executives: the VP of Product Supply, the VP of Project Management and VP of Manufacturing. This position plays a key part in providing high level strategic and administrative support to these three executives, requiring flexibility, focusing on overseeing and coordinating tasks with the executives, assisting them with being informed, aligned, and supported, enabling the executives to ensure deadlines are met, and facilitating communication between team members, with a proactive mindset.

Responsibilities:

• Executive Support

  • Managing complex calendars, prioritize fast-changing priority meeting requests for three executives

  • Responding on the executive’s behalf when appropriate

  • Bringing items to the executive’s attention

  • Scheduling, arranging, and managing domestic and international travel

  • Submitting and reconciling expense reports

  • Organizing internal and external onsite visits

  • Overseeing document management, including project tracking and sensitive files

  • Preparing insights, context, and follow-up actions that help executives lead with clarity, empathy, and purpose

  • Managing sensitive matters with confidentiality and discretion, especially decisions directly impacting personnel, and company operations.

• Cross-Functional Coordination

  • Tracking and maintaining key initiatives, documentation, and action items to ensure clarity and accountability across teams

  • Developing and improving workflows, system documents, spreadsheets, presentations, and templates that will help the organization run more efficiently

  • Fostering communications and follow-through to keep teams aligned and supported

  • Developing and drafting reports and dashboards that track Supply Team performance

  • Maintaining confidentiality and managing sensitive information with discretion

• Communication

  • When directed, the Senior EA represents the team executives, both internally and externally. Whether dealing directly with colleagues or third parties, organizing internal or external events, sending personal emails and making phone calls or writing documents on their behalf, the Senior EA is focused on building strong relationships across the organization from the Product Supply team to senior company executives.

• Time Management

  • The Senior EA helps to ensure maximum time-efficiency of the Product Supply team’s executives, developing a thorough understanding of their priorities, preferences, and ways of working. This enables the Senior EA to anticipate and orchestrate the executives’ daily activities by optimizing calendars, scheduling meetings, organizing travel, and other activities.

• Information Management

  • The Senior EA creates and manages business-critical information on behalf of Product Supply team executives by, among other things, creating reports, submitting requisitions for executives, managing email, completing projects as needed, or generating expense reports. The Senior EA assists in improving administrative tasks and routines in ways that make life easier for the executives, their teams, and leaders, with first-time accuracy, efficiency, logical organization and best practice.

About You

You:

• Are highly organized and efficient

• Maintain confidence in personal communication

• Are energetic and collaborative

• Take initiative

• Are analytical

• Anticipate the needs of the executives you support by operating proactively

• Exercise sound judgement, discretion, and a commitment to confidentiality

• Communicate effectively with teams and leadership

• Have a startup mindset – adaptable, positive, and calm under pressure

Required Qualifications:

• Minimum Qualifications

  • Bachelor’s degree and a minimum of 5 years’ experience as a Senior Executive Assistant or 7+ years in a relevant professional role, 3+ years of which involved supporting multiple VPs simultaneously

  • Experience in a remote work environment

• Skills and Competencies

  • Exceptionally organized and efficient, attention to detail and time management to operate effectively with a high degree of autonomy

  • Impeccable integrity with demonstrated ability to manage multiple priorities, maintain confidence and confidentiality in this high-trust role

  • Professional demeanor appropriate for communicating with Origin’s and third parties’ executives

  • Expert level in Word, Excel, Gmail, Google Calendar, and other digital collaborative platforms (Zoom, Quip, Box, NetSuite, Divvy, Perk, and others)

  • Excellent spoken and written English (other languages may be beneficial)

Preferred Qualifications:

• 3+ years’ prior experience supporting multiple VPs simultaneously

• Prior experience in packaging products, manufacturing, or similar industry is strongly preferred

• Exposure to the beverage business, and caps and closures business

• Project management experience

• Strong understanding of production workflows and logistics

• Experience in NetSuite, Bill Spend & Expense, or Perk

Salary Range: This position is a Level 3 at Origin Materials. The pay range for this position level at Origin Materials is $87,000 -$102,000. This range is not necessarily a guarantee of actual compensation that may be earned nor a promise of any specific pay for any specific employee, which is always dependent on relevant experience, education and other factors.

Benefits and Perks

Origin Materials understands that our greatest asset is our talented and dedicated team. To show our appreciation and support for your well-being, we offer a comprehensive benefits package. Highlights include:

• Health Insurance: Your health is paramount and we've got you covered. Enjoy access to quality health coverage that extends to you and your dependents.

• 401(k) Retirement Plan: Secure your financial future with our 401(k) plan, designed to help you plan for retirement and build a stable financial foundation.

• Generous Paid Time Off: We believe in the importance of rest and rejuvenation. Benefit from our generous PTO policies that give you the flexibility to recharge or attend to personal matters.

• Employee Assistance Program (EAP): We care about your holistic well-being. Our EAP provides confidential counseling and support services, assisting you in navigating life's challenges, both personal and professional.

• Flexibility: We understand that a flexible work environment contributes to a healthier work-life balance and we value the unique needs of our team members. While some roles within our organization may require an onsite presence or specific working hours for collaboration and specific job functions, we are committed to providing flexibility within the scope of the position.

• Professional Development: Your growth is our priority. Access opportunities for professional development to enhance your skills and advance your career within our dynamic organization.

Appraisal Scheduler - Remote Position (Part Time)

Job Info

• Job Identification 9517
• Locations US Missouri (Lees Summit) C50(Work From Home)
• Job RoleProperty Survey
• Experience (In Years)0-3

Job Description

The Business

EXL’s Castle High Value and Risk Control isions are the nation’s leading residential and commercial insurance survey providers. Castle High Value provides replacement cost estimating and loss prevention services on high value homes for personal lines insurance carriers, and is the recognized leader in the industry. EXL Risk Control evaluates commercial businesses and their operations, documenting underwriting concerns and making recommendations for risk improvement.

EXL delivers industry-leading professionalism, quality and turn-around time, and our innovative solutions help our clients keep ahead of the competition. https://www.exlservice.com/survey-and-risk-control

Why Apply?

· Competitive pay and benefits, including paid sick leave

· Superb training program

· Work from home

· Flexible Work Hours

· Career advancement opportunities

· Tuition Reimbursement Program

· Excellent culture and team

Pay Details:

· Pay: $15 per hour

For more information on benefits and what we offer please visit us at https://www.exlservice.com/us-careers-and-benefits

Responsibilities

Responsibilities

· Responsible for contacting Policyholders via phone, SMS and email to schedule appointments for Field Consultants on our traditional field survey products. A key component of this process is explaining the reason for the field visit, building policyholder trust, and alleviating any concerns.

· Responsible for ensuring Field Consultants’ calendars are sufficiently booked in a manner that maximizes their productivity (e.g. efficient appointment routes)

· Responsible for keeping work order statuses up to date in the system

· Responsible for prioritizing work, meeting deadlines and achieving productivity goals

· Responsible for communicating to management and Field Consultants any changes or updates to schedules, while keeping management and staff posted on any unusual situations, instructions, etc

Qualifications

Knowledge, Skills, and Abilities Needed

· Excellent communication and customer service skills, technological proficiency, and the drive to exceed client expectations

· Demonstrates high emotional intelligence through good listening and problem-solving skills.

· Ability to organize and prioritize work, meet deadlines, multi-task and handle numerous assignments simultaneously

· Ability to solve problems/technical difficulties with a variety of variables

· Ability to effectively respond to questions from managers, underwriters, agents, and policyholders.

· Strong analytical skills and resourcefulness

· Excellent written and oral communications

· Ability to manage multiple projects at once and handle time sensitive urgencies

Title: Practice Assistant II - Per Diem

Location: Foxborough United States

Job type: Part time

job requisition id: RQ4045538

Job Description:

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary

Performs both administrative and clinical functions to support smooth and efficient clinical service or practice operations under general supervision. Performs basic clerical work and tasks that are repetitive and routine. Administrative duties related to patient visits including scheduling, check-in, check-out duties. Actual job duties may vary by Department.

Does this position require Patient Care?

No

Essential Functions

• Perform routine administrative and clerical duties relating to a clinical service or physician practice office.
• Make patient appointments and maintain appointment records.
• Greet and assist patients.
• Answer telephones, assist callers with routine inquiries, and schedule appointments.
• File materials in patient folders, and print appointment schedules.
• Process patient billing forms and scan documents to patient medical record/LMR.
• Call for patient medical records and laboratory test results.
• Open and distribute unit mail or faxes.
• Type forms, records, schedules, memos, etc., as directed.
• May be required to accept co-payments.
• Handles, screens and/or takes messages related to prior authorizations,
• provider questions, prescription refills, and test results.
• Acts as "Super User" for scheduling, registration and billing systems.
• Provides assistance and training to others in these areas.
• May perform more complex or specialized functions (i.e. surgical scheduling, schedule changes/blocking) at more advanced competency level.

Qualifications

Must effectively manage encounters and interactions with patients of all ages requiring urgent clinical care, on a walk in basis. Greets patients upon arrival and performs all tasks necessary to ensure needed information for a successful visit such as availability of the medical record, appropriate forms, referrals and other actions needed to maintain flow of the clinic. Accurately inputs all registration and fiscal database information, including full registration as needed. Operates computer terminal and must be proficient in multiple practice management systems. Answers incoming telephone calls in a timely fashion. Adhere to organizational and departmental service standards related to telephone access in order to ensure that patients, referring physicians, and other customers can easily access the practice by telephone. Appropriately manage all calls, either by working with the customer or by referring the call to the appropriate party. For routine matters, respond directly to customer inquiries without referring the caller elsewhere. This includes responding to inquiries related to the availability of services, insurance accepted, referral requirements, parking, directions, and general information. Has good understanding of radiology prior authorization process and requirements. Must utilize radiology order entry system to schedule all necessary radiology tests. Assists with maintaining space in an orderly fashion. Assists with maintaining supply levels. Carries out daily start-up and shut-down functions Collects appropriate co-payment, cash receipt and referrals. Performs daily reconciliation. Monitors the waiting room and related patient flow processes to ensure that patients are appropriately served, and communication around any wait time is consistently available. Maintain the waiting area throughout the day to ensure that its appearance meets appropriate customer service and safety standards. Completes all follow up on past day's patient visits by reviewing list of patients seen and obtaining forms/referrals/authorizations and/or other communications indicated or necessary. Performs all check-out functions, including but not limited to scheduling follow-up visits within the facility, as well as appointments in other departments and outside the hospital. Provide patients with all necessary documentation associated with upcoming appointments. Assists with patient transport within the facility, as needed. Supports administrative and clinical staff as needed. Position will require certification in BLS (Basic Life Support). All other duties as assigned.

Education

High School Diploma or Equivalent required

Can this role accept experience in lieu of a degree?

No

Licenses and Credentials

Certified Medical Administrative Assistant [CMAA] - Data Conversion - Various Issuers preferred

Experience

office experience 2-3 years required

Knowledge, Skills and Abilities

Excellent interpersonal skills. This position requires a great deal of initial contact with customers' objectives. Superior customer service skills. Expert knowledge of referral management, prior authorizations and insurance parties/eligibility. Experience with cash collection and reconciliation. Excellent organizational skills. Computer literacy/data Entry skills. Ability to prioritize work in a very busy atmosphere. Familiarity in a hospital/ambulatory care setting. Ability to problem-solve independently. Capable to work quickly to resolve or minimize identified problems.- Proficiency with all Office Suite, Knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing.

• Ability to use phone system and manage more non-routine phone calls and solve routine issues as appropriate.
• Communicating effectively in writing as appropriate for the needs of the audience and talking to others to convey information effectively.
• Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e-mail, memos and letters), and to take complete and accurate messages.
• Managing one's own time and the time of others.
• Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems.

Additional Job Details (if applicable)

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Remote Type

Onsite

Work Location: 20 Patriot Place

Scheduled Weekly Hours: 0

Employee Type: Per Diem

Work Shift: Rotating (United States of America)

Pay Range: $17.71 - $24.94/Hourly

Grade: 3

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all iniduals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. T

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Title: Office Administrator (Maternity cover - Part time 4 days)

Location: Fulham UK

Job Description:

Office Administrator (Maternity cover - fixed term contract ending January 2027; 4 days/week)

Location: London Fulham office (office based role 4 days/week)

Salary: £32k - £35k per annum pro-rated based on working 4 days/week; depending on experience

About us:

Adzuna is an established and profitable job search engine that lists every job, everywhere. Launched in 2011, we help over 10 million visitors a month in 19 markets find better, more fulfilling jobs. Governments and the world's largest companies trust us for our unique global audience and jobs market intelligence, and we walk the walk on things like Salary Transparency and Gender Pay. Adzuna's success to date has been down to the skills and determination of our brilliant staff and their passion for jobseeker. If you like the sound of applying your skills in a pivotal role in a leading global technology business, apply to join us today.

The role:

We are seeking a dynamic, enthusiastic and energetic inidual to join our team as an Office Administrator (Maternity cover). The goal of this role is to help run the office (and various other operations) smoothly and effectively so that we can create an environment in which our people can thrive and do their best work.

This is a hands-on role for someone who is eager to get stuck in and take on a variety of tasks. In this multifaceted position, you will be responsible for providing essential support in the smooth running of our Fulham office, as well as providing the team with operational and administrative support.

The role would suit someone at the start of their career or further along in their career who is looking for a bit of flexibility and who thrives on working with people and building relationships. The ideal candidate will be someone who enjoys multitasking, focusing on a great variety of tasks & solving problems; is detail-oriented, organised, is ready to e into different aspects of our operations and thrives on creating a fun, positive environment and bringing an infectious energy that lifts the whole team." .

Specific Responsibilities:

Office Support - supporting the smooth running of the Fulham office - this would include:

• Ensure the office environment reflects and enhances our culture and helps to foster collaboration
• Dive into general office tasks such as answering phones, managing emails, and maintaining office supplies and groceries
• Own facility compliance including Health and Safety, fire safety and first aid
• Make sure all meeting rooms are ready to use & all office equipment is well looked after
• Liaise with cleaners and maintenance suppliers to make sure the right level of service is being provided
• Support frontline IT including onboarding and trouble shooting as required
• Support our French office as required
• Provide all our guests with an incredible welcome and Adzuna experience

Other administrative/operational support - this might include:

• Support the People Team at various touch points in the employee experience from the moment we first make contact with a potential candidate through the hiring, onboarding and development of our people
• Support the delivery of our annual Winter and Summer Week, as well as the annual Charity event
• Join the Social Committee and support the social team in the delivery of in-person and hybrid events
• Support team members with administrative tasks around company presentations, visits, events and exhibitions
• Generally provide administrative support across the organisation to help support the smooth running of the company

Requirements

We don't like to put people in boxes, but you're likely to be able to demonstrate experience of, or aptitude for much of the below:

• Excellent administrative experience and skills
• Incredible work ethic, drive, energy, and passion
• A "People Person" with excellent internal and external rapport builder/ people skills and a track record of establishing strong relationships
• Extremely organised with excellent attention to detail
• Proficient with tools like MS office, Gmail/Google docs and Linkedin - generally tech savvy
• Fluency in English and strong communication skills, both verbal and written

It's a bonus if you have:

• Some previous office management/ IT experience
• Some experience of organising internal/office events

Benefits

• Reward: We offer a competitive financial package which includes a competitive salary, stock options (we are all owners!); access to a 'Cycle to Work' scheme and an electric vehicle scheme; and a contributory pension scheme
• Wellbeing: Amongst other things, we offer enhanced maternity and paternity leave; 25 days paid holiday per year plus 8 bank holidays; Summer hours - we finish at 4 pm on a Friday in July and August; three paid volunteering days; and free gym membership
• Hybrid working: We are a fully hybrid company - half our workforce is remote. With employees located in different time zones, we embrace asynchronous work and ensure that everything we do reflects the hybrid nature of our workforce so that everyone feels included. We also have a travel programme to help facilitate teamwork across our global teams.
• Flexible working: For those working out of one of our offices (non-remote), we have a flexible working policy which means any full-time employee can work from home 2 days per week - you can choose your office days. You can also request to work additional days from home.
• Diversity & Inclusion: We are committed to hiring a erse workforce and creating an environment where everyone feels included and welcome. Our D&I committee helps deliver a programme of activities and actions to support this important area of focus.
• Training: Learning and development is an important pillar of our culture and there are plenty of opportunities to learn, develop and grow whether through our Adzuna Academy training programme, attending conferences, team training budgets, inidual development plans and coaching from experienced and supportive peers and managers.
• Fun stuff: We have a packed social calendar, twice annual global team get-togethers and an enviable culture thanks to the amazing and smart people who make Adzuna a great place to work. Lots of this is done virtually to ensure that everyone is included.

A bit more about Adzuna

Adzuna is a smarter, more transparent job search engine used by tens of millions of visitors per month. We love using the awesome power of technology to bring together every job in one place, help match people to better, more fulfilling jobs and keep Britain working.

Adzuna.co.uk is a 100 person business operating across 20 territories and was founded in 2011 by Andrew Hunter and Doug Monro, formerly of eBay, Gumtree, Qype and Zoopla.

We are backed by leading Venture Capital firms Passion Capital, LocalGlobe, Index Ventures and Smedvig Capital.

We've spent a decade developing smarter, more transparent job search so jobseekers worldwide (we're in 20 countries) can zero in on the right role faster.

We also supply real-time data to the Number 10 Dashboard and Office for National Statistics labour market indices. In 2018, Adzuna won the contract to run Find a job, one of the British government's most used online services.

We treat jobseekers as people not as products. We do the same for our team, seeing the erse range of strengths they bring to our business. Regardless of background, race, gender, sexuality or ability, we welcome everyone to our team. Our people are the most important asset we have.

Please let us know if we need to accommodate a disability during the hiring process, so that we can give you the support you need.

Title: Recruiter - High-Volume Collections (Virtual MST/PST) Consultant

Location: United States

Job Description:

Are you an experienced Recruiter looking for a career with purpose? Your search ends today! Talent Solutions RPO is seeking a Recruiter who will specialize in supporting a key client's business needs, with the drive to understand talent, help others develop, and connect their skills to meaningful work. You will use your strong communication, organizational and technology skills to drive all aspects of recruitment and provide exceptional customer service to our candidates and clients. This is a W2 contract role, working remotely from a home office in the Pacific or Mountain time zones. We are seeking a recruiter with experience partnering with stakeholders and recruiting within the collections space.

Our challenge to you:

• Put People to Work! Connect with motivated candidates to learn about their skills, match them to job opportunities and develop pathways to help them achieve their career goals
• Build Relationships! Leverage your social networks and industry communities to build a strong pipeline of in-demand candidates and loyal clients
• Hit your Goals! Own your workload and take initiative to deliver on metrics and commitments without letting distractions get in the way of success
• Be an Expert! Grow into an expert and adapt to the fast-paced and changing world of work by staying curious, asking questions and learning more about your areas of specialty

A Recruiter drives all aspects of talent management within a Talent Solutions' client. Executes full cycle recruitment processes while providing an exceptional experience and service to our candidates and clients.

Results & Strategy

• Leverage knowledge of role design and the required competencies, skills and knowledge required for success to more effectively market, screen and present candidates to opportunities.
• Improve the effectiveness of sourcing strategies and build a growing and erse candidate pipeline through creative research, digital outreach, and attraction campaigns.
• Exceed client expectations and expand sphere of influence within client portfolio to build loyalty and expand opportunities.

Client & Candidate

• Efficiently and accurately screen and assess candidates in order to advocate on their behalf for career opportunities. Remove barriers and ensure candidates are equipped with the information and tools to prepare them for successful employment.
• Drive client satisfaction and loyalty by delivering on commitments and providing an exceptional hiring experience.

Thought Leadership

• Positioned as an expert in the world of work, constantly refreshing their knowledge of in-demand skills and advising both candidates and clients through various platforms. Understand and educate client on the dynamics of the local market, labor and workforce management.

Required

• Industry: 2 years of high-volume recruiting experience, preferably in the collections space

• Comfortable conducting video interviews

• Must reside in either the Pacific or the Mountain time zone

• Strong client-facing communication and relationship management skills

• Education: High school diploma or equivalent

Nice to Have

• Education: Associate's or bachelor's degree

• Workday or Paradox experience preferred

ManpowerGroup is committed to helping our employees achieve their career goals while enjoying a strong total rewards package and award-winning culture. We're looking for high potential talent ready to start strong and deliver on the expectations below:

• Create profitable growth by hitting your performance targets and putting more people to work
• Build loyalty and deliver top notch service leading to strong client and candidate satisfaction ratings

Apply today to hear some of our star recruiters share more about their work and career journey, giving you a glimpse into a day in the life as a member of our team. Find a career with purpose at ManpowerGroup.

About Talent Solutions

Talent Solutions combines our leading global offerings RPO, TAPFIN-MSP and Right Management to provide end-to-end, data-driven capabilities across the talent lifecycle. Leveraging our deep industry expertise and understanding of what talent wants, we help organizations address their complex workforce needs. From talent attraction and acquisition to upskilling, development and retention, we provide seamless delivery, leveraging best in breed technology, and extensive workforce insights across multiple countries at scale. ManpowerGroup Talent Solutions is part of the ManpowerGroup family of companies, which also includes Manpower and Experis. 

Organization: Talent Solutions RPO

Salary: $30.00/hr.

Incentive (if applicable): Not Incentive Eligible

Benefits: ManpowerGroup offers a comprehensive benefits package to include Medical, Dental, Life insurance and Disability for Staff and Consultants, as well as 401K.

ManpowerGroup is proud to be an equal opportunity affirmative action workplace. We celebrate ersity and are committed to providing an inclusive environment for all employees. Qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, citizenship, marital status, pregnancy (including childbirth, lactation and related medical conditions), age, gender, gender identity or expression, sexual orientation, protected veteran status, political ideology, ancestry, the presence of any physical, sensory, or mental disabilities, or other legally protected status.

A strong commitment is made by each employee and is necessary to ensure equal employment opportunity for all. ManpowerGroup is an inclusive workplace that will recruit, hire, train, and promote persons of all job titles, and ensure all other personnel actions are administered without regard to non-merit-based characteristics of iniduals.

Senior Associate, Board Relations and Development

• Full-Time
• US-New York
• New York, NY 10001, USA
• US-New Jersey
• Trenton, NJ 08628, USA
• US-Washington DC
• Washington, DC 20005, USA
• US-Vermont
• Richmond, VT 05477, USA
• US-Connecticut
• East Hartford, CT 06108, USA
• US-Maryland
• Bethesda, MD 20817, USA
• US-Virginia
• Glen Allen, VA 23060, USA

Department: General

Job Description:

NOW HIRING: Senior Associate, Board Relations and Development

Board of Directors Administrative Support

• Coordinate scheduling, logistics, and materials distribution for Board and Committee meetings.
• Provide administrative and logistical support for Board and Committee meetings related to development and fundraising.
• Prepare meeting minutes, resolutions, and related documentation to ensure transparency and accountability.
• Communicate key Board updates and decisions to appropriate internal stakeholders.
• Facilitate goal setting and performance assessments for the full Board, Committees, and Board officers, aligned with the Annual Plan.
• Maintain accurate, well-organized records of Board materials, resolutions, and governance documentation.
• Ensure Board-related digital platforms (e.g., Confluence, SharePoint, LiveBinders, Boardable) are current and effective.
• Maintain working knowledge of best practices in Board governance and share relevant insights with the Executive Office.
• Serve as a professional point of contact for Board members regarding scheduling, materials, and administrative inquiries.
• Provide on-site logistical support for in-person Board meetings.

Executive Support to the Chief Development Officer

• Manage the CDO’s complex calendar, scheduling internal and external meetings across multiple time zones, and ensuring appropriate preparation.
• Serve as the primary point of contact for the CDO, triaging and prioritizing meeting requests, communications, and inquiries.
• Draft, edit, and format correspondence, presentations, talking points, and internal communications on behalf of the CDO.
• Prepare briefing materials and background documents for meetings with donors, senior leadership, and external partners.
• Track action items, deadlines, and follow-ups arising from meetings and ensure timely completion.
• Coordinate travel logistics for the CDO, including flights, accommodations, ground transportation, and itineraries.
• Prepare and submit expense reports and reimbursements in compliance with RA policies.
• Support Salesforce data management, including logging activities, call reports, meeting notes, event attendance, and gift documentation.

Additional Responsibilities

• Handle sensitive, confidential, and time-sensitive information with the highest level of discretion.
• Build and maintain strong working relationships with Board members, senior leadership, donors, and internal stakeholders.
• Represent the CDO and Development Office with professionalism, diplomacy, and responsiveness.
• Provide surge administrative support during peak periods, including Board cycles, campaign milestones, and reporting deadlines.
• Support special projects and ad hoc requests as assigned by the CDO.

WHAT WE ARE LOOKING FOR: 

• A bachelor’s degree is required.
• Minimum of 3 years of experience providing executive-level administrative support, including support to Boards of Directors or senior governance bodies.
• Full professional fluency in spoken and written English; professional Spanish strongly preferred.
• Demonstrated ability to maintain strict confidentiality and exercise sound judgment.
• Strong cross-cultural communication skills and experience working in a global or matrixed organization.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational, time management, and prioritization skills with strong attention to detail.
• Strong written and verbal communication skills, including drafting professional correspondence and meeting documentation.
• Ability to manage competing priorities and adapt quickly in a fast-paced environment.
• Professional demeanor with a proactive, solution-oriented mindset.
• Willingness and ability to work flexible hours to support executive and Board schedules.

BENEFITS OF WORKING AT THE RAINFOREST ALLIANCE: 

• Be a part of a global organization with a strong mission and a collaborative, respectful, and accountable culture.

• Enjoy opportunities for professional growth and career development.

• Benefit from remote working flexibility and flexible hybrid working environment.

• Receive a competitive salary package.

• A favourable time‑off policy, including annual leave and Resilience Days, to help you recharge and balance life outside of work.

• Prioritize your wellbeing. We have numerous ways to promote work-life balance, so you get the chance to take some time off, recharge, and remain at your best. This includes:

  • Resilience and personal leave days
  • Employee assistance programs
  • Wellbeing activities
  • Sabbatical opportunities.

Apply now and let’s grow together. We look forward to hearing from you and exploring how your skills can help us advance our mission.

• National Salary range (Excluding NY and DC) -$53,533 - $76,475
• New York Salary Range -$63,603 - $90,861
• Washington DC Salary Range -$61,562 - $87,946

Notes: Only candidates legally authorized to work in the US will be considered.

Legal Assistant

remote type

Hybrid

locations

Columbia, MD

time type

Full time

job requisition id

REQ3575

Job Description Summary

Under the direction of the Deputy General Counsel, the Legal Assistant assists attorneys and Lead Legal Assistants with legal department activities. Most of the work is related to financing of affordable housing development and related corporate transactions, annual charitable and corporate filings, and review and distribution of service of processes and other corporate notices. The Legal Assistant will also assist attorneys and the Lead Legal Assistants with other matters, as necessary, for example research, drafting grants and contracts, and intellectual property compliance.

The ideal candidate will have experience working in real estate finance, mortgage banking, or a similar field that deals with commercial loans or with corporate filings and record keeping.

Job Description

Qualifications

• Paralegal certificate/degree strongly preferred; undergraduate degree preferred.
• Minimum of three (3) years of experience with real estate and/or lending transactions and/or corporate transactions.
• Demonstrated ability to adhere to deadlines, organize and prioritize multiple simultaneous tasks and projects while exhibiting strong attention to detail and excellent follow-through on assignments and communication with colleagues.
• Evidence of strong self-motivation and commitment to providing excellent service to internal and external clients of the legal department and ability to contribute to improving internal processes.
• Demonstrated commitment to collaboration, team-work, and ensuring positive interpersonal dynamics.
• Excellent written and oral communication skills necessary to interact with all levels of staff throughout the organization and external partners.
• Ability to conduct legal research with attorney guidance.
• Advanced skills in MS Word, Excel, Outlook and Adobe.
• Prior experience with annual charitable or corporate filings a plus.
• Familiarity with corporate organizational documents a plus.
• Knowledge of federal grants and contracts issues a plus.
• Familiarity with customer relationship management (CRM) tools such as Salesforce or similar systems a plus.
• Being a notary public is preferred (if not currently a notary, expectation that notary status would be pursued immediately after joining).

Responsibilities

• Draft loan documents, complete necessary documentation to prepare for loan closings, review due diligence (organizational documents, resolutions, title, surveys, etc.) updating closing checklists as appropriate and work closely with attorneys, other staff and borrowers to ensure efficient consummation of closing
• Prepare lien releases and close-out loan files
• Prepare electronic loan closing binders
• Maintain loan filing system and prepare weekly reports on loan status for department
• Assist with improving lending procedures and processes
• Prepare and file annual state charitable registrations, lobbying reports, and corporate registrations
• Assist with revisions of grant and contract templates and complete drafts of simple agreements or correspondence for attorney review
• Acknowledge and distribute service of process
• Distribute legal notices and mail to law department members and business partners
• Actively participate in departmental, organizational, and industry meetings and forums for professional development
• Serve as primary backup for other legal assistants in the legal department.
• Maintain confidentiality of information
• Perform administrative tasks related to the above responsibilities, including copying, scanning, filing, preparing packages for mail/express delivery, and if applicable, notarizing documents
• Complete other duties as assigned

Core Responsibilities: as to Enterprise Community Partners, Enterprise Community Investment, and selected affiliates, subsidiaries, and supporting organizations, including but not limited to Enterprise Community Loan Fund.

Total Rewards at Enterprise:  

You will be working with a group of talented professionals who are motivated by serving the community and addressing the need for affordable housing.

Enterprise offers a comprehensive total rewards package for you and your family. 

The base salary for this role is $50,000 to $60,000, depending on level of skills and experience.

The salary range for this position is represented by the low and high end of the range for the amount to be paid for the position. Salaries paid at Enterprise will vary based on factors that may include skills, education, location, experience, and performance.  The salary range is just a part of the total rewards package provided to employees at Enterprise, and other rewards may include annual performance bonuses and generous paid leave programs.  

At Enterprise, our benefits form a major component of our total rewards package.  Benefits include dental, health, and vision care plans, as well as family-building benefits, such as adoption and surrogacy support.  Enterprise allows flexible work arrangements to promote a better work-life balance.  We offer health advocacy, EAP, and mental health benefits.  We round out our total rewards package by offering financial education, wellness programs, and auto-enrollment in the company's 401(k) plan with employer matching contributions.  Finally, you will have learning and development opportunities, including tuition reimbursement for job-related courses and certifications.

Executive Assistant, Operations

Operations Administration New York, New York  San Francisco, California  Remote, United States

The Executive Assistant provides executive administrative support to Operations executives by managing schedules, facilitating workflow, supporting projects, meeting and event planning and coordination, and other critical administrative duties. This position anticipates information needs, proactively coordinates information flow, and contributes to the creation of effective systems. The Executive Assistant works independently with minimal direction and is adept progressing action through ambiguity; is exceptionally responsive, action-oriented, and possesses a keen eye for detail and context; handles confidential matters with sound judgment and utmost discretion; is able to quickly pivot, re-prioritize, and flex between supporting and complementing different working styles; and is an enthusiastic team player able to identify gaps and problem solve.

Reporting to the Sr. Operations Leadership Team Manager, this position works a full-time schedule (37.5 hours/week). Preference will be given to candidates willing to work at least one day per week from our San Francisco, CA, or New York, NY, office, but remote candidates who are willing to travel periodically will also be considered.

This is a non-supervisory position.

What You'll Do

Executive Administration and Support (70%)

• Serve as primary scheduler and calendar manager for Operations executives, coordinating with stakeholders to ensure time is allocated in accordance with strategic priorities
• Provide administrative and logistical support, including expense filing, travel coordination, document management, and task tracking.

Operations Department Meeting Planning, Project Coordination, and General Support (30%)

• Support department meetings from conception to post-meeting follow-through on action items
• Provide Operations project, initiative, and communications coordination, planning, and execution
• Facilitate workflow and information sharing with Operations teams and stakeholders; support internal communications within Operations and to the rest of Earthjustice

Ongoing Learning

• Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.

Please note that the percentage breakdowns provided above serve as a guideline and that other duties may be assigned as part of the job's requirements.

What You'll Bring

• Bachelor's degree or relevant experience and qualifications, such as Certified Administrative Professional (CAP), Professional Administrative Certificate of Excellence (PACE), or Certified Executive Administrative Professional (CEAP)
• 2+ years administrative work experience.
• Demonstrated experience providing executive support, managing complex schedules, and planning on and off-site meetings
• Strong Microsoft Outlook calendar management experience coordinating multiple complex schedules across time zones, and exceptional proficiency using the Office365 suite
• Ability to prioritize and multitask with strong attention to detail and excellent organizational skills in a fast-paced, high-volume role
• Outstanding interpersonal, organizational, and verbal/written communication skills
• Sound judgment and discretion with ability to handle sensitive and confidential information appropriately
• Adaptability, resilience, curiosity, and openness to feedback and continuous learning
• Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership.

Physical Requirements 

This role may require the ability to: 

• Sit for extended periods with occasional standing and walking
• Type, file, and/or handle office equipment
• Lift and carry materials
• Read documents, conduct computer work, and document review
• Conduct meetings and have telephone communications with colleagues and donors over video and phone
• Travel to attend donor meetings, donor events, staff meetings, and trainings

Salary and Benefits

We offer a competitive salary and excellent, comprehensive benefits. We also offer a casual and congenial work environment. 

Salaries at Earthjustice are determined by working location and are commensurate with the experience required. 

Salary range in San Francisco, CA, and New York, NY: $99,500-$110,500

Grievance & Appeals Coordinator I

locations

Remote-MO

Remote-TN