Bilingual Human Resources Generalist

Toronto, ON

Hybrid

#26523

Job Type

Permanent

Industry

Non-Profit and Charities

Language

English,French

Salary

$70000 - $90,000

Specia, lization

Human Resources

Vacancies

Existing Vacancy

Job Description

Location: Toronto, ON (Hybrid; 2 days/month onsite with additional flexibility for occasional onsite events and projects/accountabilities)

About the Opportunity

This is a people-first environment where accuracy, discretion, and service excellence matter. You will work closely with HR leaders, benefits providers, and cross-functional partners to ensure employees receive timely and knowledgeable support across HR operations, pension, and benefits administration.

What’s In It for You

Your Responsibilities

Your main responsibilities will include but may not be limited to the following;

• You’ll serve as the first point of contact for French-speaking employees, responding to HR-related inquiries with professionalism and care
• You’ll manage and maintain accurate employee data within the HRIS system, including benefits and pension information
• In this role, you’ll administer group benefits and defined benefit pension processes, including new hires, terminations, and change requests
• You’ll liaise with benefit providers and actuaries to resolve issues and request pension calculations
• You’ll support leave management, occupational health and safety initiatives, and annual pension and benefits cycles
• You’ll contribute to HR projects, research emerging HR trends, and identify opportunities to improve processes and efficiency

Skills and Qualifications

• 5+ years of progressive HR experience, including 5+ years administering group insurance benefits and pension plans
• Effective communicator who is fully bilingual in French and English, written and spoken
• Post-secondary education in Human Resources or a related field required
• Strong HRIS experience and an understanding of the functional areas of HR as it relates to data management
• Working knowledge of Microsoft Excel, including the ability to create and manipulate spreadsheets, basic formulas and v-lookup
• Working knowledge of Microsoft Word including the ability to import and manipulate charts, pictures, mail merge etc.
• Strong analytical skills with a keen interest in systems and processes
• High attention to detail, discretion, and the ability to manage highly confidential information
• Enjoys working collaboratively within a team environment

Why Partner with Altis

Administrative Assistant

North York, ON Hybrid

#26268

Job Type Contract

Industry Food and Beverage

Language English

Salary $32.31 - $38.92 per Hour

Specialization Administration and Clerical

Vacancies Existing Vacancy

Job Description

Senior Administrative Assistant (Contract)

Location: Toronto, ON. Hybrid, Monday to Thursday on-site, Friday remote, with occasional in-office Fridays based on business needs.

About the Opportunity

This is a dynamic contract opportunity for a seasoned Senior Administrative Assistant who thrives in fast-paced, people-focused environments. You’ll play a pivotal role supporting senior leaders within a national retail organization, ensuring their days run smoothly while contributing to a collaborative and well-connected workplace.

Working closely with executive leadership and an experienced administrative team, your work will directly support business continuity during a leave of absence. This role blends high-level executive support with front desk and office coordination, making it ideal for someone who enjoys variety, agility, and being at the center of the action.

What’s In It for You

You’ll join a workplace that values collaboration, flexibility, and mutual support. With mentorship from a dedicated Executive Assistant who oversees the admin team, you’ll have access to coaching, knowledge sharing, and a strong sense of community.

This is a chance to gain exposure to senior leadership, sharpen your prioritization skills, and make an immediate impact in a role that values professionalism, trust, and adaptability.

Your Responsibilities

• You’ll provide high-level administrative support to a team of executives, managing calendars, meetings, and competing priorities.

• In this role, you’ll coordinate complex travel arrangements, expenses, and itineraries using tools such as Concur.

• You’ll act as a welcoming front-line presence, managing visitors, packages, and day-to-day office operations when required.

• You’ll support monthly and quarterly meetings, including scheduling, logistics, and team-building activities.

• You’ll assess urgency, troubleshoot scheduling conflicts, and keep leaders focused on what matters most.

Skills and Qualifications

• 5 to 7+ years of progressive senior administrative or executive assistant experience.

• Proven ability to support multiple leaders in a fast-paced, high-volume environment (experience working in a large company is strongly preferred).

• Strong judgment, discretion, and confidence handling sensitive information.

• Advanced proficiency with Microsoft Office and comfort learning new tools.

• Demonstrated agility, organization, and ability to flex between executive support and office coordination.

Title: Executive Assistant

Location: Remote - This role requires the candidate to be based in the EST to effectively coordinate with the executive team.

Type: 3-month contract

Workplace: Remote

About Us

TeamSnap is seeking an experienced and highly proactive Executive Assistant to support members of our Executive Leadership Team. This role is critical to keeping our leaders organized, focused and operating effectively within a fast paced, fully remote environment.

We are initially looking for contract support while we determine the long term structure for this function. This position requires strong discretion, professional maturity and the ability to manage multiple senior leaders with competing priorities.

*This role requires the candidate to be based in the EST to effectively coordinate with the executive team.

What you’ll be doing:

What’ll set you up for success:

Compensation

Location

Opportunities to Grow

Total Rewards

Working at TeamSnap

Inclusion and Diversity

Title: PT Social Worker - Utah

Location: Home-based United States

Job Description:

Company Summary:

At Pearson, we're committed to a world that's always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always re-examining the way people learn best, whether it's one child in our own backyard or an education community across the globe. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better. By pushing the boundaries of technology - and each other to surpass these boundaries - we create seeds of learning that become the catalyst for the world's innovations, personal and global, large and small.

Candidates that are currently licensed in the following state: Utah

Position Summary:

Working from their home, the Part-time School Social Worker will work a minimum of 20 hours per week providing social/emotional virtual services to K-12 students who are enrolled in Connections Academy schools. The Part-time School Social Worker will connect with students using webcams and web conferencing software, while using the company's online Education Management System to manage their caseload. The primary responsibility of this role is to provide counseling sessions, evaluations, and social work support for students.

The Part-time School Social Worker provides support to students, families, and staff to address and resolve issues that impact academic performance and emotional well-being. Their responsibilities include:

• Counseling: Offer inidual and group counseling to students dealing with emotional, behavioral, or social issues;
• Assessment: Evaluate students' needs and develop personalized intervention plans;
• Crisis Intervention: Respond to and manage crises, such as bullying or family problems;
• Family Support: Work with families to address issues affecting the student's school experience and connect them with community resources;
• Collaboration: Work with teachers, administrators, and other professionals to develop and implement strategies for student success;
• Advocacy: Advocate for students' needs within the school and community, ensuring they receive appropriate services and support;
• Education: Provide workshops and training for students, staff, and families on topics like mental health, substance abuse, and conflict resolution;
• Record Keeping: Maintain accurate records of interactions, progress, and interventions.

Requirements:

• MS in Social Work (Utah LCSW or LMSW and DOE School Social Worker License)
• Ability to obtain and maintain multiple required state certifications and clearances as assigned;
• 2+ years' experience in K-12 school setting;
• Strong technology skills;
• High degree of flexibility and ability to work independently;
• Excellent communication skills, both oral and written

Primary Responsibilities:

• Provide high quality counseling services to assigned students while supporting program implementation;
• Planning and implementing therapy in a virtual environment;
• Be an expert on assigned school and state specific policies and procedures for implementing LiveCounseling;
• Maintain a positive working relationship between the LiveServices team, and the schools and programs we serve;
• Review and analyze a variety of reports to maintain compliance;
• Maintain a high level of communication with the leadership team and school staff;
• Timely and thorough documentation of therapeutic interventions and progress reports;
• Regular touch base meetings with supervisor;
• Conduct screenings and formal and informal evaluation of all students' supportive needs using documented best practices;
• Communicate regularly with parents/learning coaches of students with counseling needs as well as school special education staff to ensure that their IEP goals are being met, and that their needs are addressed in a timely and appropriate fashion;
• Consult with teachers and coordinate the implementation of specially designed instruction as defined in the IEP regarding students with supportive needs and potential learning issues;
• Assist, as needed, with the organization and proper implementation of all paperwork, documentation and procedures for the IEP process for select students;
• Maintain accurate and up-to-date data in the company's Education Management System and special education software, including updating secondary IEP systems as directed;
• Adhere to all laws and company policies regarding data protection and security;
• Obtain and maintain all required licenses and clearances as assigned;
• Complete all required professional development, training, and courses required for CEUs to maintain credentials and meet company compliance standards;
• Complete additional duties as assigned.

Pearson is focused on providing a flexible work environment to its employees, including the ability to work from home on a regular basis in most positions. We believe that flexibility in work/life balance is a critical part of our culture and employee satisfaction, and we are proud to provide our employees with the ability to work from anywhere, anytime. In exchange, we require that employees have the appropriate means to work remotely, including adherence to our work at home policies regarding home office setup, including but not limited to- privacy of records, technology standards, equipment standards and expectations.

The following equipment/tools will be provided by the company for part-time Counselors:

• Headset

The following equipment will need to be provided by you, as the employee, when working from home:

• Computer
• 2nd monitor
• Mouse (required)
• Keyboard (required)

Capabilities:

• Customer Centric - Acts with a strong customer mindset (both internal and external) and is a visible advocate for the customer. Builds strong relationships with customers and uses those to improve their experience and outcomes.
• Communications - A great communicator who engages teams and stakeholders with thoughtful delivery and messages that resonate.
• Works well in a matrix - Models collaboration, solves problems with peers, builds trust and support.
• Takes personal responsibility - Can be relied on to complete tasks timely and well, demonstrates "ownership" regardless of the outcome, proactive in exploring and exploiting new opportunities.

Behaviors:

• High level of integrity and transparency.
• High degree of flexibility.
• Positive attitude.
• Evidence of a strong work ethic.
• Demonstrated team player.

Title: Middle School Special Education Teacher

Location: United States

Job Description:

Job Description

ertificates and Licenses: Alabama Special Education Teaching Certificate

Residency Requirements: Alabama

The salary for this position is $46,000 along with the opportunity to earn an annual bonus.

Start Date - ASAP

The Teacher is a highly qualified, state certified educator responsible for delivering specific course content in an online environment. Teachers provide instruction, support, and guidance, manage the learning process, and focus on students' inidual needs. Teachers monitor student progress through Stride K12's learning management system. They actively work closely with students and parents/learning coaches to advance each student's learning toward established goals. Teachers typically work from home but must travel occasionally throughout the year to various school functions, such as state testing or as otherwise required by the school.

K12, a Stride Company, believes in Education for ANY ONE. We provide families with an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace.

Passionate Educators are needed at the Stride K12 partner school, Alabama Virtual Academy (ALVA). We want you to be a part of our talented team!

The mission of Alabama Virtual Academy (ALVA) is to provide an exemplary inidualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

This is a full-time position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school.

Essential Functions: Reasonable accommodation may be made to enable iniduals with disabilities to perform the essential duties.

• Ensure all special education and related services are provided as determined by the IEP team by:

• Communicating with parents and applicable related service staff to ensure that students with special needs are receiving the appropriate therapies

• Developing compliant IEP's, progress reports and other state specific required special education documentation

• Facilitating and leading collaborative special education meetings such as annual IEP meetings

• Using provided resources to ensure accommodations and modifications for students with disabilities such as assistive technology, supplemental curriculum, and accessible text

• Make modifications and accommodations to Stride K12 lessons and assessments as specified by the IEP

• Ensure inclusion and success of student in the general education classroom

• Collect data and work samples to monitor student progress towards Inidual Education Program (IEP) goals and objectives

• Document all contact with parents and interventions with students

• Analyze student data to prescribe remediation and enrichment as needed

• Provide rich and engaging synchronous and asynchronous learning experiences for students

• Commitment to personalizing learning for all students

• Demonstrate a belief in all students' ability to succeed and meet high expectations

• Maintain grade book ensuring student academic integrity, makes student placement and promotion decisions, and alerts administrators to concerns about student performance and progress

• Prepare students for high stakes standardized tests

• Understand that a primary responsibility is to establish and maintain positive rapport with families and regularly communicates with and responds to students and learning coaches/parents in a timely manner

• Support learning coaches/parents with student curricular and instructional issues, as well as basic troubleshooting in a virtual classroom environment that is in line with academy policies and procedures

• Ability to travel up to 20% of the time for face-to-face professional development, student testing, and/or as required by the school.

MINIMUM REQUIRED QUALIFICATIONS:

• Bachelor's degree AND

• Active state teaching license AND

• Ability to clear required background check

OTHER REQUIRED QUALIFICATIONS:

• Ability to work collaboratively with other teachers to interpret and produce numeric, tabular, and graphic representations of student data, and use it to drive instructional decisions

• Receptive to receiving coaching on a regular basis with administrators

• Ability to embrace change and adapt to ensure excellent student outcomes

• Proficient in Microsoft Excel, Outlook, Word; PowerPoint

• Ability to rapidly learn and adapt to new technologies and teaching platforms

• Strong written/verbal communication skills

DESIRED QUALIFICATIONS:

• Experience working with the proposed age group

• Experience supporting adults and children in the use of technology

• Experience teaching online (virtual) and/or in a brick-and-mortar environment

• Experience with online learning platform

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

• This position is virtual

Job Type

Regular

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you can request the appropriate accommodation by contacting [email protected].

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

Stride, Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other basis prohibited by federal, state, or local law. Stride, Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Title: Talent Development Specialist

Location: Fairfield United States

Job Description:

Company Description

A LITTLE ABOUT US:

At Dungarvin, we are more than a provider of support services; we're a mission-driven team rooted in respect, inclusion, and person-centered care. Since 1976, we've been dedicated to enhancing the quality of life for people with intellectual and developmental disabilities, including those with mental health, behavioral, or complex medical needs.

Our mission is simple but powerful: respecting and responding to the choices of people in need of supports. This mission guides everything we do; from creating inidualized service plans to building strong partnerships with families, teams, and communities.

As a Dungarvin employee, you'll be at the heart of that mission. You'll help people live meaningful lives on their own terms; supporting their goals, honoring their choices, and empowering their independence.

With services in 15 states, our team is united by a shared commitment to making a real difference; one person, one voice, one choice at a time.

Join our nationwide family and let us help you achieve your unique goals and dreams.

WE OFFER:

• Work Environment: Hybrid (2 to 3 days a week)
• Compensation: $25.90 to $27.35 Hourly
• Team Culture: The team culture is collaborative, experienced, and mission-driven, with a strong emphasis on trust, support, shared accountability, and a genuine passion for helping one another succeed while making a meaningful impact.
• Work Schedule: Typically, 8 AM - 4 PM PST. Some travel is required, for intermittent overnight trips.
• 401 K plan with up to 3% employer match after one year of service.
• Insurance & Health: Medical, dental, vision (domestic partners eligible for dental), pet insurance, life insurance at no cost, plus supplemental insurance options, FSA, and HSA
• Time Away: PTO that increases with tenure, PTO donation options, and paid sick leave
• Employee Perks: National Brand Discounts, Employee Referral Program, and Employee Assistance Program
• Job Mobility: Opportunities within Dungarvin's 15 states of service
• Growth & Development: Access to career growth opportunities, paid training, and mentorship
• Mileage Reimbursement:  $0.72 cents per mile

Job Description

We are excited to announce that we are looking for an experienced, energetic, and engaging Talent Development Specialist to join our regional training team, dedicated to supporting our direct care staff who provide exceptional care to iniduals with developmental disabilities.

The ideal candidate will be a confident public speaker and a passionate trainer, well-versed in the latest tools and resources to enhance employee training and performance. Our Talent Development Specialists/Trainers play a vital role in delivering high-quality services, and your expertise will make a meaningful impact! This role is 60% in-person facilitator and 40% administrator. Average of 10 people per in-person and 40-50 people per virtual session

WHAT YOU WILL DO:

• Facilitating New Employee Orientation: Conduct engaging and informative sessions, ensuring all new hires feel welcomed and prepared.
• Proficient Use of Software: Demonstrate your skills with programs such as Word, Excel, PowerPoint, Teams, Zoom, and Outlook to create effective training materials.
• Open Communication: Foster ongoing dialogue with all staff levels regarding training requirements and needs.
• Supporting Fellow Trainers: Collaborate with colleagues and assist in organizational and departmental in-service training.
• Data entry into our Learning Management System: Update and track training completions, classes, and essential data to ensure compliance and effectiveness.
• Leading Virtual Trainings: Utilize platforms like Zoom, GoToMeeting, and Teams to deliver training remotely. You'll also provide support with any technical issues that may arise.
• Coordinating Resources: Work together with staff to maximize training benefits for the iniduals we serve and enhance program effectiveness.

Qualifications

MUST HAVE:

• Experience/Education: 1-2 years of experience or education related to teaching, staff training, or in-service presentation.
• Proven Track Record: Demonstrated success in conducting virtual or web-based training programs.
• Physical requirements: Instructors must demonstrate physical coordination and skill, which may include the ability to maintain balance while moving or being pushed or pulled. They must also be able to lower themselves into a half- squat position while keeping their back straight.
• Technical Proficiency: Skilled in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint and virtual platforms such as Zoom, Teams, and GoToMeeting.

NICE TO HAVE :

• Certifications: Must either currently hold or be able to obtain certifications in required training programs. These include, but are not limited to: CPR, First Aid, Mandt 3.0, and any other state or Dungarvin-required programs.
• Learning Management Systems: Experience using Relias or Workday Learning.
• Population Experience: Experience working with iniduals with intellectual or developmental disabilities.
• Large Group Facilitation: Comfort leading sessions with up to 50 participants.
• Virtual Training Experience: Experience conducting virtual or web-based training.

Additional Information

SKILLS CRUCIAL TO SUCCESS IN THIS ROLE:

• Strong Virtual Facilitation Skills: Confidently lead engaging and interactive online trainings for erse audiences across multiple states.
• Excellent Communication & Interpersonal Abilities: Clearly convey information, build rapport, and maintain positive relationships at all organizational levels. Strong communication and interpersonal skills are essential, along with effective decision-making, time management, and organizational abilities.
• Organizational & Time Management: Effectively balance multiple priorities, manage schedules, and maintain training records with accuracy.
• Adaptability & Problem Solving: Quickly address technical challenges or unexpected changes during virtual sessions.
• Collaboration & Teamwork: Partner with other trainers and departments to deliver consistent, high-quality training experiences. Ability to work independently and collaboratively with a team in a virtual setting
• Professionalism & Initiative: Work independently, take ownership of responsibilities, and proactively seek ways to improve training delivery and engagement.
• Technical Confidence: Comfort using learning platforms, presentation tools, and virtual meeting technology, including the ability to troubleshoot basic issues in real time.
• Emotional Intelligence: Maintain composure, patience, and empathy when working with a variety of learning styles and personalities.

WHY YOU'LL LOVE THIS ROLE:

This role offers the chance to make a real impact in a mission-driven organization while shaping how candidates and employees experience Dungarvin. You'll create meaningful learning experiences, lead engaging trainings, and support team growth all while working with new technology in a modern training center. With a balance of facilitation and administrative work, flexible scheduling, travel opportunities, and a supportive manager who values communication and independence, this role offers variety, collaboration, and the opportunity to truly make a difference.

IMPORTANT INFORMATION:

At Dungarvin, ersity and inclusion are a part of what makes our organization strong. Together, we can continue to work towards an inclusive culture that supports our employees and persons served. Compass and Dungarvin are affirmative action and equal opportunity employers.

The deadline for internal applications is set for two weeks from the date of the job posting.

A Day In The Life of a Talent Development Specialist.

#LI-MF1

#LI-Hybrid

#DDIJ

Title: VSP Administrative Associate

Location:

Malvern, PA

Scottsdale, AZ

Charlotte, NC

Full time

At Cision, we believe in empowering every inidual to make an impact. Here, your voice is heard, your ideas are valued, and your unique perspective fuels our collective success. As part of our global team, you'll thrive in an environment that champions curiosity, collaboration, and innovation, all while making meaningful contributions to the brands we accelerate. 

Join us in shaping the future of communication and building authentic connections that matter. Whether you're solving complex problems or driving bold innovations, your growth is our success, and together, we’ll create the conversations of tomorrow. 

Empower your impact at Cision. Be seen, be understood, be you. 

Responsibilities:

In this role, specialists will work directly with our clients to ensure their press releases are distributed to their desired target audience to help drive their corporate objectives. Working as a team, our specialists are the primary point of contact for our clients throughout the distribution process and act as product experts and strategists to align service offerings with a client’s communication needs. Specialists also offer recommendations on content best practices to help increase engagement and visibility.

PR Newswire supports specialists through career progression and personal growth opportunities as they advance within the role. Together, we encourage growth, celebrate success, and work toward always becoming a better partner for our clients. We take pride in our service and support of one another.

What we are looking for:

What we offer:

Job Description:

Are you ready to be the backbone of a fast‑paced, collaborative team that’s shaping Vanguard's future talent?

What You’ll Do

Key Responsibilities include:

• Calendar & Event Coordination: Proactively manage calendars, schedule meetings, support team events, and track attendance to ensure seamless collaboration.
• Travel & Logistics Support: Coordinate travel arrangements and ensure meeting logistics—such as refreshments—are thoughtfully handled.
• Operational Excellence: Follow established procedures with accuracy while exercising sound judgment when independent decision‑making is needed.
• Office & Resource Management: Monitor and order office supplies, helping manage expenses responsibly.
• Professional Documentation: Prepare polished correspondence, reports, meeting minutes, presentations, and other written or visual materials that support team goals.

What You Bring

• Experience: At least 2 years of administrative or related experience (strong planning, organization, time management skills), preferably within a medium-to-large organization.
• Education: High school diploma or equivalent required; Associate degree or related field preferred.
• Technical Skills: Strong proficiency in Microsoft Office tools.
• Organization & Prioritization: Ability to juggle multiple priorities while staying detail‑oriented and proactive.
• Collaboration & Adaptability: A positive, flexible approach with strong interpersonal skills and the ability to take direction and partner effectively with others.

Why This Role

• Be a central part of the VSP Enablement Team, supporting meaningful work across our rotational programs and their key leaders
• Gain exposure to enterprise‑level initiatives and enablement strategies
• Build transferable skills and grow your career in a supportive, collaborative environment

If you’re energized by being the person who keeps everything moving and want to grow alongside a team that values partnership and impact, we’d love to hear from you.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as iniduals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Title: Administrative Assistant

Location: Rockford, MI

Job Description:

Wolverine World Wide, Inc. (NYSE:WWW) is one of the world’s leading designers, marketers, and licensors of footwear and apparel; It’s global footprint spans 170 countries and territories. The Company’s portfolio includes Merrell®, Saucony®, Sweaty Betty®, Hush Puppies®, Wolverine®, Chaco®, Bates®, HYTEST®, and Stride Rite®. The Company is also the global footwear licensee of brands Cat® and Harley-Davidson®.

Wolverine Worldwide is driven by a Vision to Make. Every Day. Better. for its consumers, partners, communities, and shareholders.

Wolverine Worldwide is a Certified™ Great Place To Work®.

The Administrative Assistant provides comprehensive administrative support to assigned leaders and teams, ensuring efficient coordination of daily operations, travel, meetings, and documentation.

Primary Duties:

• Provide proactive calendar management and scheduling support.

• Coordinate travel and accommodation through designated third‑party partners, ensuring compliance with company policies; support visa applications as required.

• Manage and submit expense management promptly on behalf of assigned leaders.

• Manage meeting logistics, including room bookings, Zoom call setup, materials preparation, appropriate meeting follow-up, and catering arrangements.

• Plan and execute key events such as offsites, town halls, strategy sessions, and summits.

• Coordinate team social activities, including events and informal gatherings.

• Welcome and support visitors, including customers and senior leaders from other offices.

• Offer occasional light support to other leadership (e.g., scheduling, town halls, team events etc.) as needed.

• Perform additional duties as assigned by manager.

Key Attributes:

• Highly organized and proactive, with strong anticipation and follow‑through skills.

• Inquisitive proactively asking questions

• Comfortable working independently and behind the scenes.

• Collaborative team player with strong communication abilities.

• Flexible, including availability for occasional early morning or evening support across time zones.

Knowledge, Skills and Abilities Required:

• Proficient in Word, PowerPoint, Excel, and Outlook.

• Demonstrated administrative experience with strong coordination and prioritization skills.

• Excellent communication, interpersonal skills.

• Proven ability to manage workload effectively and build productive relationships internally and externally.

• Strong commitment to quality and high standards.

Working Conditions:

Normal office environment.

#LI-KD

Wolverine Worldwide has a flexible, hybrid work schedule, with three days in office and two days remote.

The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required.

Wolverine Worldwide, Inc. is committed to creating a company that is as erse as our consumers. We value the differences in one another and believe our differences make us stronger. Our erse and inclusive corporate culture starts with the recruitment process. We are committed to being an equal opportunity employer. We aim to create equal opportunities for our associates, customers, and suppliers regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other legally protected characteristic.

Title: Administrative Operations Partner

Location: Norman, Oklahoma

Department: G&A

Job Description:

Full- Time /

Hybrid

Administrative Operations Partner

Department: Office of CEO

Reports to: Executive Assistant to the CEO

Location:

This position is based in Norman, OK with hybrid work options. Local candidates to Norman and Oklahoma City, preferred.

Shape the Future of Online Learning with OU Education Services:

OU Education Services (OUES) is a nonprofit corporation established to manage and expand online learning for the University of Oklahoma System. As a growing education technology organization, we are dedicated to delivering innovative solutions that enhance learning outcomes, improve student experiences, and support the university's mission of providing high-quality education to learners everywhere.

At OUES, we prioritize collaboration and provide opportunities for our teams to work closely to deliver meaningful, impactful results. We are a talent focused organization and encourage applicants from all regions, we have a preference for candidates who are in or open to relocating to the Oklahoma City metro area. Being part of our vibrant community fosters richer collaboration and a stronger alignment with OU and the OUES mission.

Job Summary:

The Administrative Operations Partner provides operational and administrative support to the Senior Leadership Team (SLT) while ensuring the OUES Norman campus office operates smoothly and efficiently.

This hybrid role blends leadership operations support (approximately 75%)—including calendar management, meeting coordination, communications, and workflow organization—with office management responsibilities (approximately 25%) such as facilities coordination, supplies, events, and hosting visiting partners.

The role reports to the Executive Assistant to the CEO and serves as the primary point of coordination for SLT administrative needs and office operations. Success in this role requires strong judgment, proactive problem-solving, and exceptional organizational skills in a fast-paced, high-performance environment.

 Key Responsibilities:

Leadership Operations & SLT Support (~75%)

·       Manage complex calendars for designated SLT members, including scheduling, prioritization, and coordination of meetings

·       Coordinate recurring leadership meetings, 1:1s, and group sessions, ensuring logistics are prepared in advance

·       Prepare and distribute meeting agendas, materials, MS Teams links, room reservations, and follow-up communications

·       Draft and send scheduling-related and internal communications on behalf of SLT members

·       Track action items and follow up to support workflow clarity and accountability

·       Maintain organized documentation systems, shared files, and confidential records

·       Coordinate travel arrangements and process expense reports for SLT members

·       Serve as the first point of contact for SLT administrative requests and escalate sensitive, high-priority, or ambiguous matters to the Executive Assistant to the CEO

Office Management & Operations (~25%)

·       Oversee day-to-day office operations to ensure a well-maintained, organized, and welcoming environment

·       Order and manage office supplies, equipment, and technology accessories

·       Coordinate on-site meetings, trainings, and internal events, including logistics, catering, materials, and setup

·       Act as the primary on-site liaison for building management, facilities, maintenance, and security

·       Coordinate travel, lodging, agendas, and hosting needs for visiting partners, candidates, and team members

·       Maintain office documentation, shared calendars, and contact lists

·       Identify and implement operational improvements that enhance efficiency and the overall office experience

Collaboration & Reporting

·       Report directly to the Executive Assistant to the CEO

·       Partner closely with SLT members, employees, and cross-functional teams

·       Support the EA function by maintaining templates, checklists, and standard operating procedures (SOPs)

·       Adhere to established escalation guidelines and leadership support processes

Qualifications:

·       2–4 years of experience in executive support, administrative operations, office management, or a related role

·       Experience supporting senior leaders in a fast-paced environment strongly preferred

·       Exceptional organizational and time-management skills with strong attention to detail

·       Clear, professional written and verbal communication skills

·       Ability to manage competing priorities with discretion and sound judgment

·       Proficiency with Microsoft Office (calendar, email, documents); comfort learning new tools

·       Professional demeanor with strong interpersonal skills

·       Ability to maintain confidentiality and handle sensitive information appropriately

Benefits:

·       Competitive salary and benefits package

·       401(k)

·       Wellness reimbursement

·       Opportunities for professional development and career growth.

·       Hybrid work environment promoting work-life balance.

$40,000 - $50,000 a year

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Title: Supply Chain Manager, Europe (Humanitarian Aid)

Location: Spain, UK, Portugal, Greece

Type: Contract

Workplace: Fully remote

Job Description:

World Central Kitchen seeks a highly skilled, adaptable and entrepreneurial Supply Chain Manager to lead procurement and logistics operations on the ground to ensure the rapid purchasing and delivery of essential food items to kitchen facilities and disaster-affected communities. The Supply Chain Manager thrives in dynamic, low-resource environments, and plays a critical role in building and training locally led response teams in order to coordinate the efficient and effective provision of food resources promptly. Your role includes:

• Procurement and Logistics: Lead efforts to rapidly purchase and deliver essential food items, ensuring food aid reaches communities swiftly and in alignment with WCK’s North Star values.
• Establishing and Maintaining Field Kitchens: Lead the establishment and maintenance of field kitchens, including physical kitchen infrastructure, power, and water systems. Coordinate services provided by on-site vendors and maintain a safe working environment.
• Building and Training Teams: Play a critical role in building and training locally led supply chain and procurement teams to efficiently provide food resources in collaboration with other response units.
• Problem Solving in Crisis: Navigate fast-paced, unpredictable environments, creatively overcoming obstacles to ensure the efficient delivery of food aid.
• Communication and Coordination: Ensure clear and effective communication and coordination across all levels of supply chain operations.

Duration: The Supply Chain Manager is a two (2) year contract term position with the opportunity for renewal, offering a unique chance to lead and shape WCK's responses.

This position reports directly to the Global Supply Chain Director off activation, and into the Response Director on activation. 

Preferred Location(s): Europe - Must live within one (1) hour of an international airport.

• Madrid, Spain
• London, England
• Lisbon, Portugal
• Athens, Greece

Key Responsibilities:

Activation Management

• Respond within four (4) hours notice to a disaster area to act as Supply Chain Manager, managing relief operations on the ground, or in rare cases, remotely.
• Lead and manage field teams specializing in supply chain. Ensure strategic and streamlined implementation of relief activities on the ground, operationalizing WCK’s North Star values.
• Design and implement response strategies in the field that are adaptable and robust enough to function in high-stress, dynamic environments affected by natural disasters or conflicts.
• Recruit, onboard, train and manage supply chain teams, including local hires and Corps members in the field. 
• Consult on the scope of the response, and manage or implement supply chain operations.
• Provide regular updates on operations to the Response Director to ensure ongoing, transparent information sharing across the organization. 
• Collaborate with all WCK departments on the ground, or remotely to support the needs of the activation.  
• Ensure smooth transitions and complete handovers with other Managers, and between Response Corps team members when rotating field teams through phases of the activation.
• Complete the After-Action Report process immediately following activation wind-down, collating and drawing learnings for process improvement.

Procurement and Logistics 

• Oversee all inventory and purchasing management systems on the ground, with local procurement as a foundational priority. Negotiate with suppliers, manage inventory, and implement effective domestic and international logistics strategies to ensure seamless operations under challenging conditions.
• Oversee local sourcing, transportation, storage, and distribution of supplies and materials necessary for the mission, adhering to WCK standards.
• Create and oversee global supply chain systems on the ground to receive customs, freight forwarders and entities that receive orders.

Kitchen Infrastructure

• Build and maintain field kitchens on activations, including plumbing, water filtration, propane, electricity and HVAC. 
• Manage relationships with external vendors to coordinate services, including equipment rentals, fresh water delivery, gray water removal, grease disposal, trash and recycling pickup, and unleaded and diesel fuel.
• Establish teams to maintain, troubleshoot, and improve upon these systems, ensuring safety as a top priority.

Budgeting and Logistics

• Work with the finance team and Response Director to share cost projections for supply chain operations, focusing on meal production and logistical needs.
• Collaborate with the supply chain team to source materials and supplies efficiently and ensure timely delivery to affected areas.

Personnel Management and Training

• Recruit, train, and motivate erse supply chain teams on activation, ensuring a high-performance culture aligned with WCK’s North Star. 
• Provide leadership, mentorship, training and support to team members, promoting a culture of urgency, accountability, adaptability and continuous learning within the team.
• Address personnel issues on activations in real time, and provide regular performance feedback on Corps members. 
• Support the recruitment of Corps members, and manage personnel effectively on the ground to foster growth and ensure a erse pipeline of activation leadership.
• Identify professional development needs and gaps in supply chain capabilities to arrange for appropriate training, and provide this feedback to relevant stakeholders for implementation.

Community and Stakeholder Engagement

• Build strong relationships with local communities first. 
• Ensure the teams conduct outreach and engagement activities that contribute to WCK’s reputation as an effective, compassionate, and reliable relief organization.
• Represent WCK in the field, acting as an ambassador to beneficiaries, partners, and the media, as required.

Requirements

• Ability to spend up to 70% of the time in the field. The typical duration of an activation is four (4) weeks, though timelines could be longer. 
• Must live within one (1) hour of an international airport or be willing to relocate. 
• Willingness and ability to travel frequently to remote and potentially hazardous locations within four hours notice.
• Bachelor’s degree preferred, or 5+ years of experience in management roles, preferably in fast paced, ever changing environments; including military, emergency response, culinary, humanitarian or event management settings. 
• Experience leading, training and coaching large teams in challenging and rapidly changing environments. 
• Ability to work independently with minimal infrastructure and resources.
• Willingness to work in challenging environments with austere living conditions. For example, responders may not have  access to running water, communications, or electricity and they may have to sleep outdoors and use bucket toilets.
• Ability to work well with others and take directions to protect yourself and the team.
• Demonstrated negotiation and diplomacy skills in complex and potentially volatile situations.
• Exhibit a calm and composed demeanor during crisis situations, with the capacity to make sound decisions under pressure.
• Be physically fit and have the stamina to work long hours doing physically demanding tasks in varying and potentially extreme climates.
• Strong mental resilience and emotional intelligence to cope with the stressors associated with working in conflict environments.
• Display cultural awareness and sensitivity, recognizing and respecting erse backgrounds that allow us to positively work with local communities.
• Fluency in English is required; proficiency in additional languages relevant to common disaster or conflict zones is highly desirable (French, Portuguese, Spanish).
• Must have a valid Driver's License.
• Must have a valid Passport.

By joining us as a Supply Chain Manager, you will dedicate your professional expertise to make a meaningful difference in the lives of those affected by crises. Your leadership will ensure that our response efforts are prompt, strategic, and compassionate, delivering hope and essential aid at a time when it is needed most.

Application & Cover Letter Instructions

References and Background Checks

Equal Opportunity

Applicants must be authorized to work for any employer in the country in which they reside. We are unable to sponsor or take over sponsorship of employment at this time.

No recruiters or agencies, please.

Contract Type (If based outside United States or Spain)

As a contractor of Velocity Global or TCW Global you will receive the benefits and support of a dedicated HR team, ensuring a seamless experience while you contribute to the mission of World Central Kitchen.

Benefits

Salary Range: $85,000 - $95,000 USD and/or equivalent in local currency per year

Why Join Us?

Innovative Environment: Be part of a forward-thinking team that values creativity and innovation.

If you are ready to bring your unique talents to a role that is as challenging as it is rewarding, we would love to hear from you. Apply today and let’s build the future of World Central Kitchen together!

WCK is an equal opportunity employer. We celebrate ersity and are committed to creating an inclusive environment for all employees.

Join us in being a part of WCK's global talent journey!

Title: Receptionist

Location:  Mission Viejo, CA 92692

Work Type: Part Time, Onsite

Job ID: 2026-275236

Wage Information: The wage range for this position is $16.90/hr - $20.28/hr, dependent on prior work history and experience

Job Description:

Responsibilities

• Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers general questions about the community and provides callers with address, directions, and other information and refers other specific questions to appropriate staff.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Coordinates guestroom reservations.
• Maintains current list of residents who are hospitalized.
• Updates appointment calendars, including transportation and beauty calendars, as directed.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).
• Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Orders, receives, and maintains office supplies.
• Collects rent checks from residents and family members and provides needed information to bookkeeping for billing.
• Collects money for store purchases and meal tickets, etc.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• May perform other duties as assigned.

Qualifications

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
• Basic First Aid and CPR certification where required.
• Must successfully complete all Atria specified training programs.
• Able to read and comprehend simple instructions, short correspondence, and memos. Able to write simple correspondence. Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add and subtract two digit numbers and to multiply and ide with 10's and 100's.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Able to deal with problems involving a few concrete variables in standardized situations.
• Able to operate: telephone, emergency call system, monitoring board or beeper, photocopier. Able to work various schedules and shifts as needed.

We create communities where employees thrive in their work, helping our residents thrive in their homes.

Atria Senior Living's family of brands has openings for iniduals looking for a career with outstanding benefits, including:

• Paid holidays and PTO
• Employees may receive annual anniversary rewards dependent on classification, starting at $500 for Full Time employees
• Employees may be eligible to receive an Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results
• Benefits package also includes Health, Dental, Vision, and Life Insurance
• Retirement Savings Plan / 401(k) employer match
• Tuition reimbursement (U.S Based Communities)
• Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location

Title: Sr Admin Assistant

Location: LAKE FOREST, IL, US, 60045-5202 - JANESVILLE, WI, US, 53546-8729

Workplace: Hybrid

Department: Corporate (US)

Job Description:

 Work Location Type: Hybrid   

Req Number 327972

About Grainger:

W.W. Grainger, Inc., is a leading broad line distributor with operations primarily in North America, Japan and the United Kingdom. At Grainger, We Keep the World Working® by serving more than 4.5 million customers worldwide with products and solutions delivered through innovative technology and deep customer relationships. Known for its commitment to service and award-winning culture, the Company had 2024 revenue of $17.2 billion across its two business models. In the High-Touch Solutions segment, Grainger offers approximately 2 million maintenance, repair and operating (MRO) products and services, including technical support and inventory management. In the Endless Assortment segment, Zoro.com offers customers access to more than 14 million products, and MonotaRO.com offers more than 24 million products. 

Compensation:

This position is hourly. The anticipated base pay compensation range for this position is $24.38 and  $36.53

Rewards and Benefits:

• Medical, dental, vision, and life insurance coverage starts on day one of employment.
• Access to up to 50% of your paycheck based on hours worked before payday.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, parental leave, and other benefits.
• Safety shoes provided (where applicable).

For additional information and details regarding Grainger’s benefits, please click on the link below:

The pay range provided above is not a guarantee of compensation.  The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Inidual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills.

The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above.

Grainger reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law.

Position Details:

The Senior Administrative Assistant supports Directors, providing a wide range of administrative support to the team by implementing department/operational processes to help meet our goals.

This position is Hybrid, requiring a minimum of 2-3 days per week in the office, with the possibility of additional in-office time based on business needs. You will report to a Manager, Administrative Services.

You Will:

· Respond to requests by asking probing questions, gathering and providing information.

· Manage logistics/event planning for all leadership meetings including selecting venues, food, coordinating development of schedules, and providing on-site meeting support.

· This includes quarterly meetings held in our Janesville, WI location.

· Schedule and manage business travel logistics and ensure leader has necessary documentation for travel (Domestic/international).

· Manage multiple documents including composing, modifying, and proofreading (i.e. memos/letters, reports, PowerPoint presentations, SharePoint updates, surveys, organizational charts, or records management.

· Task and project management may include (but not limited to) managing invites, coordinating presentation content and handouts, transcribing/recording meeting notes, capturing action items, takeaways, recording audio when necessary, facilitating online questions from participants during meetings, troubleshooting technical and logistical issues, and organizing follow up activities. Effectively manage leaders’ time using strategic and proactive calendar management.

· Support leadership in planning and distributing team member and leader communications.

· Prepare personnel, purchasing and other administrative forms for the leadership teams and forward for approval and processing.

· Train and provide backup support for other Administrative Business Partners as needed.

· Support the onboarding and departure process for department team members.

· Demonstrate a thorough understanding of the department and appropriate Company policies, procedures and operations.

· Participate in department projects and tasks including but not limited to training and team meetings.

· Monitor, maintain, and order department supplies and manage associated budget; may own other department specific processes or activities.

· Work in a change environment where quality improvement and organizational refinement is ongoing.

· This position requires flexibility and the ability to adapt to evolving business needs.

You Have:

· High School diploma or equivalent

· 1 or more years of admininstrative experience

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and LucidChart.

· Experience communicating essential information concisely, both in writing and verbally.

· The ability to proofread documents for correct grammar, spelling and punctuation.

· The ability to learn multiple software programs. Reporting automation tools experience is helpful.

· A proactive approach with the initiative to anticipate needs and take ownership of responsibilities.

· Attention to detail, ensuring accuracy in all tasks.

· A problem-solving mindset, with the ability to adapt and respond effectively to challenges.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to iniduals with disabilities during the application and hiring process as well as throughout the course of one’s employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.

Administrative Assistant

Petrolina, State of Pernambuco, Brazil | Full-time | Partially remote

*This candidate must live within 100 Km of Petrolina, Brazil*

About the Role:

Responsibilities:

• Provide HSE documentation to clients via web platform or email
• Interface with local safety technician in the preparation of new documents
• Handle invoicing processes with both subcontractors and clients.
• Create service orders in the company system and also update statistical data.
• Interface with subcontractors for service mobilization and ensure they have necessary documentation for missions.
• Interface with clients to define mobilization dates and other related tasks
• Plan and assist in the development of operations training and workflows.
• Communicate with local stakeholders to determine operational requirements.
• Travel to and from remote job sites throughout LATAM as needed.

Qualifications:

• 2+ years of experience as an Administrative Assistant or in a similar clerical role.
• Native Portuguese speaker with proficiency in Spanish and English. Knowledge of Spanish is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with understanding client Scope of Work (SOW) objectives.
• Excellent organizational and time management skills with the ability to document processes clearly.
• Strong communication and interpersonal abilities, and the ability to professionally interact with clients as needed.
• Ability to work independently and as part of a team.
• Can manage multiple tasks simultaneously while also meeting rigid deadlines.

What’s Included:

• Feel great about your work as you join a leading mission-driven intelligent aerial imaging company - our goal is to accelerate the global transition to renewable energy and sustainable infrastructure, and you personally will play a large part in making this happen!
• Competitive Salary
• Statutory Health Benefits
• Work-from-home environment: flexibility for employees should be the norm for companies
• Autonomy and upward mobility
• Diverse, equitable, and inclusive culture: a place where your voice matters

Total Rewards Manager

Remote

Are you a compensation and benefits expert who believes total rewards should be more than just numbers on a page? At Expel, we're building an inclusive workplace where transparency, equity, and smart design drive everything we do. If you're passionate about creating total rewards programs that actually motivate people and make them want to stay, we'd love to talk.

As we continue to grow globally, we need a Total Rewards Manager who can be both strategic thinker and hands-on practitioner. You'll own everything from annual compensation reviews to benefits administration, ensuring our crew feels valued and fairly compensated. This isn't just about keeping the lights on—it's about rethinking how compensation and benefits can drive performance, engagement, and wellbeing.

You'll be joining a collaborative team where your expertise will shape how we hire, retain, and reward our people. Working closely with our Employee Experience leadership, Finance, Sales Ops, Legal, and IT teams, you'll have the autonomy to drive real change while ensuring our programs scale as we grow.

What Expel can do for you

• Give you the opportunity to reimagine total rewards from the ground up—bring your best ideas and we'll back you up
• Surprise you with how much our leadership actually listens and values your expertise
• Provide the resources, partnership, and trust you need to build programs that matter
• Challenge you to think differently about how compensation and benefits connect to the bigger picture

What you can do for Expel

• Own our annual compensation review, pay equity analysis, and promotion cycles—making sure they actually scale as we grow
• Be the go-to expert on market data, compensation bands, and how we stay competitive
• Manage our equity and bonus programs, including redesigning them when needed
• Coach managers on compensation conversations so they can hire and lead with confidence
• Run our US benefits programs (medical, dental, vision, FSA, COBRA, and more) and partner globally to expand our offerings
• Handle leave programs like parental leave, FMLA, and disability with care and attention to detail
• Keep us compliant with all the fun stuff like ACA reporting, EEO-1, SOC2 audits, and PCORI filings
• Support our Workday systems and integrations, because good tools make everything better
• Use data to spot problems before they become problems and drive practical solutions

What you should bring with you

• 6+ years of professional experience, including at least 3 years in total rewards, compensation, or benefits administration
• Deep expertise across the full spectrum: compensation philosophy, general comp, sales comp, equity comp, executive comp, and comprehensive benefits
• Advanced Excel/Google Sheets skills (pivot tables, VLOOKUPs, complex formulas, macros)—you love ing into data and drawing insights
• Experience with market data tools, compensation management platforms, and equity analysis
• Familiarity with Workday and comfort navigating various HR and recruiting SaaS tools
• Strong communication skills—you can explain complex compensation concepts to anyone, from new hires to executives
• Project management chops and the ability to drive programs independently without sacrificing quality
• A Bachelor's degree in Human Resources, Business, or related field, or equivalent practical experience (certifications like CCP, CEBS, SHRM, or HRCI are helpful but not required)

Additional notes

The base salary for this role is $118,400 - $171,700 + bonus and equity.

#LI-Remote

Salary Range

$118,400 - $171,700 USD

Title: Assistant, Program Administration

Job Category: Programs

Requisition Number: ASSIS002013

Full-Time

Remote

Locations

Remote - Massachusetts

Boston, MA 02111, USA

Job Description:

When it comes to creating educational travel adventures that enrich the lives and fulfill the dreams of more than 100,000 people every year, there's no organization better than Road Scholar. What's our secret? Dedicated and talented staff who believe in our mission.

About the role…

Join our fast-paced Programs team and be a part of one of the nation’s most dynamic not-for-profit organizations. The Program Administration Assistant role is a member of the Program Resources team and supports with administrative services for all Road Scholar product lines – International, North America, Afloat and Adventures Online. 

This entry level, remote role includes ongoing day-to-day administrative responsibilities and program support, as well as projects as they occur while providing exceptional support to fellow team members. This role will be critical in ensuring the implementation of standardized, consistent materials for participants and group leaders, on all Road Scholar operated programs. This position requires a person who is organized, detail driven, able to juggle several different tasks at once and a polished, professional communicator.

Road Scholar offers a remote work environment. The compensation for this entry level position is $19.00 per hour.   

You will…

• Support Operations Team staff in the daily maintenance and operation of Road Scholar operated programs
• Create and maintain program departure reports and ensure accuracy and timely delivery
• Create and deliver onsite program documents and reports for the participants and group leaders
• Contact program participants to secure missing program information
• Monitor and track participants information and special requests, ensuring the information is submitted on time and escalated when necessary
• Additional Operations Team support as needed with tasks such as, updating supplemental program information, answering customer service requests and communication with vendors.
• Other projects and responsibilities as determined by the Manager, Program Administration

You need…

• 1+ years administrative support experience
• Bachelor’s degree preferred, or equivalent work experience
• Experience in a busy office environment required; some experience in the travel industry or educational field preferred
• Ability to meet deadlines in a fast-paced, multi-faceted, ever-changing environment
• Focused, detail oriented; ability to juggle several different tasks simultaneously with minimal supervision
• Polished verbal, phone, written and email communicator; service-oriented approach
• Strong computer systems orientation; comfortable in a hands-on complex database environment; good with numbers and data; extremely accurate and detail-oriented; good proofreader and checker
• Ability to work well with all levels of staff through strong interpersonal and positive, problem-solving skills
• Desire to build knowledge of Road Scholar program destinations
• Ability to work collaboratively in a multi-functional team environment

In order to be considered, please submit a cover letter with your resume telling us why you are interested in the position. 

Why join the Road Scholar Team... 

We offer competitive compensation and excellent benefits: 

• Medical, Dental and Vision Insurance
• 20 days PTO annually
• Paid shutdown between Christmas and New Years!
• Ability to work remote!
• Paid Holidays (14)
• Retirement Plan with a company match up to 5%
• Identity Protection
• Unlimited On-line Training through Linkedinlearning.com

Road Scholar supports ersity in our staff, participants, and programs. An Equal Opportunity Employer Road Scholar values and supports inidual differences and strives to create an environment that contributes to the success of both the inidual and the organization. As an Equal Opportunity Employer, we consider applicants for all positions without regard to race, color, religion, gender, national origin, age, sexual orientation, pregnancy, illness, marital or veteran status or disability or any other status protected by applicable law.

At Road Scholar, we are committed to cybersecurity and to providing a safe experience for job seekers. All official communication regarding employment opportunities will come exclusively via email from the official Road Scholar domain or from our applicant tracking system URL recruiting.ultipro.com. We never conduct interviews through texting applications or instant messaging platforms. If you receive an employment offer or other correspondence from an inidual at Road Scholar you have not met, or from a non-Road Scholar email domain, it may be a phishing attempt.

Title: Compliance and Contract Management Analyst

Location: San Diego, California

Work Type: Hybrid

Job Description:

ABOUT THE ROLE: In the role of Compliance and Contract Management Analyst, we are seeking a strategic thinker with experience in CAISO compliance with the Californica Public Utility Commission (CPUC) and California Energy Commission (CEC) and ideally with experience administering and monitoring power contracts within energy markets. Under supervision of San Diego Community Power’s Director of Power Contracts, the Compliance and Contract Management Analyst will primarily support the power contracts team in CPUC compliance filings, CEC compliance filings, verification, ownership of the contract management lifecycle for a Power Purchase Agreements (PPA) and Energy Storage Service Agreement (ESSA) portfolio and tracking contract deliverables and performance.

WHO IS COMMUNITY POWER?

Community Power is a community-driven, not-for-profit public agency providing cleaner energy to the San Diego region. Formed in 2019, Community Power is the second largest Community Choice Aggregator (CCA) in California, serving nearly 1 million customer accounts across its member agencies: the Cities of San Diego, Chula Vista, Encinitas, Imperial Beach, La Mesa and National City, as well as the unincorporated areas of San Diego County.  

OUR HISTORY

Community Power was formed in 2019 as a public, not-for-profit community choice aggregator (CCA) in the San Diego region. We began electric service in 2021 and now serve seven member agencies: the Cities of San Diego, Chula Vista, Encinitas, Imperial Beach, La Mesa and National City, as well as the unincorporated communities of San Diego County. Community Power was formed to bring local control and customer choice to San Diego while also providing clean and renewable energy at competitive rates. We are the second largest CCA in California, serving nearly 1 million customers. For more information, please visit SDCommunityPower.org.

COMMITMENT TO DIVERSITY

At Community Power, we value ersity and are committed to creating an inclusive environment for all employees. We represent a erse customer base and hope to hire employees that reflect our communities. We provide equal employment opportunities to all applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. 

ESSENTIAL DUTIES AND PRIMARY RESPONSIBILITIES

• Assist in the preparation and submission of:
  • Annual Compliance Filings Renewable Portfolio Standard (RPS) )             
  • Monthly Compliance Filings (RA, Resource Development Status Updates, etc.)
  • SDCP’s integrated resource planning activities, including submission of the CPUC’s biennial integrated resource plan compliance filing.
  • Resource adequacy monthly or annual waiver
• Project manage various regulatory compliance reporting efforts, such as California’s Power Source Disclosure Program and Renewable Portfolio Standard Plan.
• Handle SDCP responses to data requests from regulatory agencies, SDCP’s trade association, CalCCA, and other entities related to compliance
• Internal portfolio management/compliance reporting and review of portfolio contracts to understand impacts on compliance obligations
• Monitor energy market activities, including regulatory, policy, and pricing trends related to wholesale power, renewable energy, capacity, and resource adequacy
• Coordinate with regulatory staff to stay informed on compliance requirements and policy activities
• Attend CalCCA compliance committee meetings
• Assist with contract management of PPA/ESSA projects in SDCP’s portfolio to ensure they are meeting contractual milestones and obligations
• Assist with any PPA/ESSA amendments
• Assist with pulling data/reports from the Energy Trading & Risk Management (ETRM) database
• Present in a professional manner to internal and external stakeholders, partners, agencies, and the Board.
• Develop or assist with the development of materials to facilitate Board review of potential supplier agreements including staff reports, supporting information, and presentation materials.
• Other duties to be assigned as needed.

KNOWLEDGE, SKILLS, AND ABILITIES

Desired:

• Experience with, interest in, or knowledge of:
  • Contract (PPA/ESSA) administration/management
  • Digital contract management best practices and ETRM software
  • Resource adequacy compliance obligations and reporting requirements for load serving entities in California
  • Regulatory reporting and compliance requirements of the California Public Utilities Commission (or equivalent commission), including, but not limited to, Integrated Resource Planning, Renewable Portfolio Standard Planning and Reporting, and Power Content Label reporting.
  • Renewable energy project development including permitting, interconnection, and the CAISO's new resource implementation processes.
• Strategic thinking and creative contract structure design
• Experience with DocuSign or Adobe Sign
• Experience with some, or all, of the following:
  • PPA, Edison Electric Institute (EEI), and Western System Power Pool (WSPP) contracts
  • Renewable, low carbon, carbon-free, inter-Scheduling Coordinator trade, and financial hedging products
  • Stand-alone storage and resource adequacy contracts
  • PowerBI (or similar) for reporting/tracking compliance obligations
  • Energy Trading & Risk Management Software
  • Quantitative Analytics Software for portfolio reporting/monitoring
  • Renewable energy and stand-alone storage project development including permitting, interconnection, and the CAISO's new resource implementation processes

Required:

• Excellent verbal and written communication skills
• Excellent organizational and time management skills
• Strong interpersonal skills
• Ability to act with integrity, professionalism, and confidentiality
• Proficient with Microsoft Office Suite, including extensive use of Word, Adobe Pro software, Teams, and SharePoint
• Knowledge of modern office procedures and practices including correspondence etiquette, and operating modern office equipment, technology, and programs
• Strategic thinking and creative contract structure design
• Ability to balance multiple priorities to meet deadlines and escalate key issues
• Strong work ethic and comfort taking initiative
• Flexibility and eagerness to collaborate in fast-paced, start-up environment
• Embrace erse teams and be highly collaborative
• Ability to work independently

QUALIFICATIONS, EXPERIENCE, AND ABILITIES

Any combination of education and experience that would provide the knowledge and abilities listed. A typical way to obtain the required qualifications would be an associates or bachelor’s degree and two-to years of progressive experience in electric power contracting or compliance, contract management, utility/CPUC compliance, or in a related field with demonstrated interest to transition to an energy career.

WORK ENVIRONMENT AND CONDITIONS

Prolonged periods of sitting at a desk and working on a computer. The position requires occasional carrying, lifting and/or moving objects up to 25 pounds. Occasional local travel required and reliable transportation to be able to attend SDCP events, meetings, and workshops as needed is expected

At Community Power we work in the communities we serve and in the office. Community Power works to ensure a safe and healthy workplace for employees and in our communities. Community Power requires employees to be fully vaccinated for COVID-19. Exemptions to the vaccine requirement will be considered for iniduals with medical conditions that prevent them from being vaccinated and for iniduals with sincerely held religious beliefs that prohibit them from being vaccinated, consistent with governing labor laws.

Community Power is an agency required to adopt and promulgate a Conflict-of-Interest Code (“COI”). The COI code requires employees in designated positions, including those identified under the interim disclosure process, to file a Statement of Economic Interests (Form 700) on an annual basis. A Successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. 

Compensation: 

Salary Range: The position salary range is: $110,400 - $135,800; with exact compensation to be determined by Community Power, depending upon experience. 

Benefits: Standard benefits package including but not limited to:

Insurance: Community Power covers 100% of health benefits, including medical, vision, and dental insurance, for eligible FT employees and their dependents. Also provided is a $100,000 Life & AD&D policy, STD and LTD coverage that is 100% paid by Community Power.

Retirement: Community Power offers a 457(b) plan for employee contributions and contributes 10% of eligible compensation to the employee’s Money Purchase Plan.

Paid Time Off: 11 holidays per year + paid winter holiday (between 12/24-12/31), 160 hours of accrued paid time off per year (increases with time in service), and 96 hours per year of accrued paid sick leave.

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at the discretion of Community Power as needed. 

California Pay Range

$110,400 - $135,800 USD

Title: West Coast Vet Clinic Support Associate

Location: Remote US

Department: Customer Experience

Employment Type

Full time

Location Type

Remote

Department

Customer Experience

Job Description:

Join Vetcove and help modernize the future of veterinary software and the pet parent healthcare experience. Our suite of platforms features a market-leading procurement marketplace, an ultra-modern home delivery ecommerce experience, and a next-generation practice management system. More than 25,000 hospitals across all 50 states rely on Vetcove daily, supporting tens of thousands of veterinarians who care for tens of millions of pets each year.

We are modernizing the 50 billion dollar plus animal health industry by giving veterinary organizations the tools to focus more on patient care. Backed by Y Combinator and top venture investors in Silicon Valley, New York and Miami, Vetcove is a fast-growing, mission-driven company. We are searching for talented and passionate people who want to help shape the future of veterinary care.

The support associate role is responsible for solving complex support inquiries that involve software bugs or data issues. This person will be liaising with the vibrant community of veterinary professionals to support them in their critical purchasing decisions and processes through the use of the Vetcove platform.

Members of the support team work collaboratively to help provide our users an excellent experience on our platform through live chats, internal discussion boards, and platform demos. This role plays a pivotal part in driving solutions to enhance the experience for every user leveraging the platform for their supply ordering needs.

The ideal candidate is a proactive self-starter who thrives in a fast-paced, team environment. This person will be excited by the challenge of supporting and growing a large community of thousands of passionate veterinary professionals through answering intercoms via our platform, troubleshooting, and working cross-functionally to help evolve our platform.

Experience in a relevant customer-facing role, as well as excellent written and verbal communication skills, are required. Knowledge of intercom and/or experience with other chat platforms is strongly preferred.

What you'll do

• Support existing Vetcove users by responding to user inquiries via our ticketing software

• Try to recreate the issue if it's a bug and document the steps to reproduce the issue and submit a ticket for engineering

• Investigate the source of the any data issues and either resolve the issue or submit a data engineering ticket

• Respond to the clinics once the issue has been resolved, or submit additional information for investigation

• Troubleshoot issues quickly and explain scenarios/solutions in an easily digestible and effective manner

• Handle various daily and weekly admin responsibilities, such as proactive account management, item issue reports, item reviews, credit approvals, and more

• Work cross-functionally to provide our engineering, partner, and corporate teams with information on feature requests and recommendations for enhancements to our tools

• Work with vendor and industry partners to streamline communication and alerts between systems

• Help to continuously develop and expand processes in order to streamline support workflows

You should have

• 1 year of relevant, technical facing work experience

• 4 Year College Degree

• Excellent written and verbal communication skills

• Experience in ticket support

• Patience and compassion when handling difficult situations

• Ability to adapt quickly and manage many concurrent responsibilities

• A strong desire to learn and help our customers succeed

• A positive attitude and one-for-all team mentality and excellent collaboration skills

• Tech/start-up work experience is a plus but not required

Benefits (Full Time Roles)

• 100% remote within the USA

• Medical, Dental, and Vision Insurance

• Automatic 401k contribution

• Employee referral program

• At home office set up

• Bi-annual company retreats

• Open vacation policy

• Equity

• Monthly team events

The typical base pay range for this role across the U.S. is: $50,000/year - $70,000/year + bonus + equity + benefits. There is a different range applicable to specific work locations. For Colorado, the salary range is: $55,000 - $65,000 + bonus + equity + benefits. This salary range is a good faith estimate of what Vetcove may pay for this position at the time of posting. Actual compensation may vary based on skills, qualifications, and experience. The range reflects the base hourly rate or annual compensation (as applicable), and does not include bonus, equity or other incentives.

Please note we are unable to sponsor work visas at this time.

Attention all job seekers! We want to ensure that you’re well-informed about a serious matter affecting the job market. It has come to our attention that scammers are operating in the industry, impersonating employees and attempting to deceive savvy applicants like you. Here’s what you need to know:

1. Our job listings are exclusively available on official sites (our careers page, LinkedIn, BuiltIn, and Indeed). Be cautious of other sources claiming to represent us or any organization that you’re interested in. Stay on the lookout!

2. Authentic communications from our company will only come through verified email addresses and phone numbers. If you receive unexpected messages or calls, exercise caution and verify their authenticity. Don’t let scammers catch you off guard!

3. It's essential to independently verify the legitimacy of any job postings you come across. Visit our official careers page to confirm the validity of any openings. Stay proactive and protect yourself!

4. Remember that during the application process, we will never request sensitive personal or financial information from you. Be wary of anyone asking for such information. Keep your personal data secure!

5. If you suspect any fraudulent activity or encounter suspicious iniduals, please report it immediately to our recruiting department. By working together, we can combat these scams and keep the job market safer for everyone.

We understand the importance of your job search and want to ensure your experience is positive and secure. Always exercise caution and stay scam-smart!

Employment is contingent upon successful completion of a background check.

Vetcove is an equal opportunity employer and is committed to creating a erse and inclusive workplace. We welcome applicants from all backgrounds, regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status. We are dedicated to providing a work environment free from discrimination, harassment, and retaliation. It is our policy to provide equal employment opportunity to all applicants in accordance with all applicable laws and regulations. If you require accommodations during the application or interview process, please let us know and we will make every effort to accommodate your needs.

Title: Administrative Assistant

Location: St. Louis, Missouri, United States

Job Category: Administration

Requisition Number: ADMIN001439

Part-Time

Hybrid

Job Description:

About Our Team:     

MarksNelson, a Springline company, is an award-winning regional firm with the reach and resources of a national powerhouse. As a founding firm member of Springline Advisory, we bring expanded capabilities, deeper expertise, and even greater opportunities to serve our clients—while staying true to the personalized, high-touch service and vibrant culture that sets us apart.   

This is an exciting time to join our firm as we redefine the middle-market accounting and business advisory space. We proudly invest in our people with a winning blend of values, expertise, and ambition. Our people-first approach empowers our team members to thrive within a culture that supports growth, innovation, and collaboration. Our commitment to investing in talent means flexibility, professional development, enhanced benefits, and a range of career paths to explore.    

About the Role:   

The Administrative Assistant in the Specialty Services department will assist in ensuring smooth departmental workflow, recordkeeping, project coordination, department communication, client communication, presentation preparation, and excellent customer service.

What You’ll Do:   

• Provide administrative support to ensure efficient operation of the department.
• Responsible for onboarding new clients and inputting new clients and projects into operating systems.
• Monitoring mail and mail systems to identify and respond to client inquiries.
• Use computer word processing, spreadsheets and other software tools to produce and distribute correspondence memos, letters, reports, forms and other documents.
• Preparing and tracking client engagement letters, proofreading, and editing client letters, performing mail merges, ensuring formatting is by firm standards.
• Create presentations in PowerPoint for various projects and internal purposes.
• Travel arrangements (booking flights, rental cars, hotels; providing a detailed itinerary with directions to each destination; confirming client/prospect meetings and hearings along with location and times; organizing receipts, processing and invoicing expenses to the client).
• Maintain partner calendars (proactively assisting in meeting preparation both internally and externally, assisting in keeping on schedule).
• Order catering and scheduling team events.
• Assist with accounts receivable issues and prepare/compile supporting documentation.
• Organize and facilitate weekly or monthly meetings within the department.
• Proactive in identifying opportunities to support the department.

About You:   

• Associate of Arts degree in secretarial science or related field from an accredited college or business school and two years of administrative/secretarial experience; or graduation from high school or GED and four years of clerical/secretarial experience.
• Experience supporting multiple department heads is preferred.
• Ability to travel 12-15 times per month to Montgomery and Warren counties.
• Proficient in Microsoft applications including Word, Excel, Outlook and PowerPoint; knowledge of operation of standard office equipment.
• Mastery of spelling and grammar.
• Integrity and the ability to maintain a high level of confidentiality.
• Ability to proactively anticipate needs.
• Eager to learn.
• Strong self-starter who is comfortable working both independently and as a member of a team.
• Ability to prioritize and work effectively with a high volume of workload and meet deadlines.
• Communication skills - clear, concise writing and verbal skills.
• Organization skills; attention to detail and accuracy; flexibility; strong analytical skills.
• Excel at working autonomously and juggling multiple priorities.
• Strong customer service orientation and professional appearance.
• Must be able to interact and communicate with iniduals at all levels in the firm and a variety of personalities in a professional manner.

Why Join Us:   

We’re growing rapidly and constantly evolving, allowing our team members to share their unique perspectives, solve new challenges, and own their careers. We’re committed to supporting your happiness, health, and overall well-being by providing comprehensive benefits and perks, including:  

• Flexible Work Environment: This opportunity is hybrid. This flexibility allows you to balance your work and personal life while contributing to an exciting vision and team.  
• Dynamic and Innovative Work: An opportunity to play a critical role within a rapidly growing firm with a supportive and collaborative culture.  
• Growth Opportunities: A dynamic and supportive environment where your contributions will directly impact the firm’s growth and success and share in the rewards.  
• Collaborative Culture: A team-oriented culture that values innovation, entrepreneurial spirit, and growth mindset.

MarksNelson, a Springline company, is an equal opportunity employer. We celebrate ersity and are committed to creating an inclusive environment for all employees.   

#LI-RK1

Title: Patient Access-Call Center Specialist I

Location: Minnesota or Wisconsin

Department: Customer Service

Job Category: Customer Service

Requisition Number: PATIE006707

Full-Time

Remote

Hourly Range: $20.18 USD to $30.27 USD

10 River Park Plaza

Job Description:

Description

Gillette Children’s is hiring a Patient Access Specialist to serve as a welcoming first point of contact for patients and families. This role supports access to care by managing inbound and outbound calls, scheduling appointments, verifying insurance information, and providing clear guidance on services and next steps.

This is a remote opportunity; however, the selected candidate must reside in Minnesota or Wisconsin and have the ability to work onsite in St. Paul, MN as needed. The first six weeks of employment will be onsite in St Paul, MN for training. Standard business hours are Monday–Friday, 8:00am-4:30pm. 

This position provides phone-based scheduling support for patients and families for complex appointment coordination. Promotes and maintains professional and positive patient and family experience as the first impression of the organization.

•  Phone Coverage: Primary point of contact for patients, families, and other customers engaging with Gillette over the phone. This includes both inbound and outbound calls occurring through Gillette’s main phone number.
•  Appointment Scheduling: Schedules appointments across all medical specialties and integrative care services timely, efficiently, and in alignment with the patient’s unique needs and care plan.
•  Patient Engagement: Promotes and enrolls patients and their caregivers in our appointment reminder system and MyGillette patient portal to increase ways in which families can engage with their care. Thoroughly explains functionalities available.
•  Demographic Collection: Obtains and updates patient demographic, financial and medical information with a high level of accuracy. Accountable to provide quality, complete, and timely pre-service registration of patients to maximize financial return.

Compensation & Benefits 

The hourly wage for this opportunity is $20.18/hour to $30.27/hour, with a median wage of $25.22/hour. Pay is dependent on several factors including relevant work experience, education, certification & licensure, and internal equity. Hourly pay is just one part of the compensation package for employees. Gillette supports career progression and offers a competitive benefits package that includes a retirement savings match, tuition and certification reimbursement, paid time off, and health and wellness benefits for .5 FTE and above.

Primary Job Responsibilities

• Phone Coverage

  • Answers inbound calls for Gillette’s main number 
  • Triages patient, family, external customer needs through scheduling or other administrative avenues 
  • Makes outbound calls to schedule follow up services for established patients 
  • Greets patient/family by introducing self and organization 
  • Utilizes all available resources (technology/people) to optimize the patient experience 
  • Ends calls by confirming appointment date, time, provider and location as applicable 
  • Provides feedback to leader when barriers in ability to cover phones arise 
  • Meets employee dashboard standards for the department

   

• Appointment Scheduling

  • Schedules appointments across all medical specialties and integrative care services timely, efficiently and in alignment with provider request and patient preference 
  • Coordinates appointment appropriateness and ‘urgency’ in collaboration with nurses and providers 
  • Consults with providers, telehealth/clinic nurses, and leaders to resolve complex patient needs and scheduling issues  
  • Provides quality, complete and timely pre-registration  
  • Obtains, updates and documents patient demographic, financial, and medical information with a high level of accuracy 
  • Demonstrates accuracy in creation of scheduling encounters 
  • Identifies urgent or high-risk patient needs and hands-off to Telehealth nursing appropriately
  • Protects patient confidentiality in alignment with HIPAA expectations

   

•  Technology, Polices & Procedures

  • Demonstrates competency in organizational systems including: scheduling, electronic medical record, online resources, and other relevant technology to performance all necessary scheduling and pre-registration functions 
  • Adheres to all organization and department policies, guidelines, workflow to eliminate errors in practice

Qualifications 

Required 

• High School Diploma/ GED
• 1 year of experience in customer service, administrative or healthcare setting

Knowledge, Skills and Abilities

• Knowledge & understanding of medical terminology
• Knowledge & understanding of commercial insurance carriers and standard insurance forms

Preferred 

• Advanced education (Associate or Bachelors)

At Gillette Children’s, we foster a culture where every team member feels a sense of belonging and purpose. We are dedicated to building an environment where all feel welcomed, respected, and supported. Our values are embedded at the heart of our culture. We act first from love, embrace the bigger picture, and work side-by-side with our patients, families, and colleagues to help every child create their own story. Together, we work to ensure patients of all backgrounds and abilities reach their full potential.

Gillette Children's is an equal opportunity employer and will not discriminate against any employee or applicant for employment because of an inidual's race, color, creed, sex, religion, national origin, age, disability, marital status, familial status, genetic information, status with regard to public assistance, sexual orientation or gender identity, military status or any other class protected by federal, state or local laws.

Gillette Children’s is a global beacon of care for patients with brain, bone and movement conditions that start in childhood. Our research, treatment and supportive technologies enable every child to lead a full life defined by their dreams, not their diagnoses.

Gillette Children's participates in the U.S. Department of Homeland Security (DHS) E-Verify program which is an internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. If E-Verify cannot confirm that you are authorized to work, Gillette will give you written instructions and an opportunity to contact DHS or the Social Security Administration (SSA) to resolve the issue before Gillette takes any further action. Please visit https://www.e-verify.gov/ for further details regarding e-verify.

Title: Patient Services Coordinator

Location: United States

Job Description:

CareDx, Inc. is a leading precision medicine solutions company focused on the discovery, development, and commercialization of clinically differentiated, high-value healthcare solutions for transplant patients and caregivers. CareDx offers products, testing services, and digital healthcare solutions along the pre- and post-transplant patient journey, and is the leading provider of genomics-based information for transplant patients.

The Patient Services Coordinator will interact with patients and medical professionals, and the role will focus on providing remote administrative support to the transplant community. They will act as an important link between the patients and their care team and will help ensure engagement and compliance.

You don’t need any specialized medical training – we’ll provide you with what you need. You just need patience, a little tenacity (at times), good computer skills, and a genuine love of helping people.

As a Patient Services Coordinator, you may be calling patients who are on a waiting list for an organ transplant, stay in touch with them while they are waiting, and keep their information up to date. Your role is to help keep patients engaged in their care by contacting them on a regular schedule to check in and update their information. You may also schedule appointments, help with patient surveys, or call medical providers to request information to update patient records. You may also deal heavily with data entry tasks and will use your accuracy and attention to detail to retrieve and enter information from various medical databases.

Regardless of the assigned task, we are looking for someone who has a genuine desire to help others, the eagerness to roll up their sleeves and help where needed, and that wants to make a difference in the transplant community.

Responsibilities:

• Call patients on a regular basis and document answers to a set of standard questions in a database
• Provide ongoing education to patients and keep them engaged in their care
• Call medical providers to gather information and help resolve issues
• Find information in a hospital database and enter accurately where needed
• Check in with nurses or medical providers regularly
• Document professionally, accurately, and completely
• Follow a written protocol of instructions for each task carefully and accurately
• Attend regularly scheduled virtual meetings
• Check and respond to email and assigned items in a timely fashion
• Attend scheduled onsite, in-person training
• Be available for supervisor home visits and training if/when needed

Qualifications:

• Education: High School Diploma or GED required.
• Experience: 2 years of previous administrative experience in a hospital or clinical environment highly recommended. An equivalent combination of relevant education and experience will be considered.
• Bilingual – Fluent in English and Spanish is a plus
• Must be available to work Monday through Friday, and flexible to support different time zones as needed
• Excellent written and verbal communication skills
• Organized, self-driven, and motivated
• Impeccable attention to detail
• Self-starter with strong time management skills
• Proficient in the use of technology in an office environment
• Ability to learn new software programs and databases independently
• Connected to and responsive to communication with management and staff members
• Comfortable with a fluctuating weekly workload and have flexible availability
• Comfortable talking on the phone to patients, family members, and medical providers
• Comfortable with frequent feedback regarding job performance
• Quiet, private environment in your home in which to make phone calls and document Private Health Information
• Proficient in the use of Microsoft Office software programs, including Microsoft Word and Microsoft Excel
• Proficient in the use of Microsoft One Drive
• Must be willing to travel to the San Antonio, Texas area for mandatory scheduled meetings or trainings.

Addit****ional Details: 

Every inidual at CareDx has a direct impact on our collective mission to improve the lives of organ transplant patients worldwide. We believe in taking great care of our people, so they take even greater care of our patients. 

Our competitive Total Rewards package for US Employees includes:

• Competitive base salary and incentive compensation
• Health and welfare benefits, including a gym reimbursement program
• 401(k) savings plan match
• Employee Stock Purchase Plan
• Pre-tax commuter benefits
• And more!

In addition, we have a Living Donor Employee Recovery Policy that allows up to 30 days of paid leave annually to a full-time employee who makes the selfless act of donating an organ or bone marrow.

With products that are making a difference in the lives of transplant patients today and a promising pipeline for the future, it’s an exciting time to be part of the CareDx team. Join us in partnering with transplant patients to transform our future together.

CareDx, Inc. is an Equal Opportunity Employer and participates in the E-Verify program.

By proceeding with our application and submitting your information, you acknowledge that you have read our U.S. Personnel Privacy Notice and consent to receive email communication from CareDx.

***We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us.***

Certain jurisdictions require notice of how we use and protect your personal information. For more information, please read our Privacy Policy

#LI-Remote

This is the anticipated base salary range in the United States. The final salary offered to a successful candidate will be dependent on several factors that may include, but are not limited to, the type and length of experience within the job, the type and length of experience within the industry, education, etc. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives and restricted stock units. CareDx is a multi-state employer, and this salary range may not reflect positions that work in other states.

Remote: US only roles

$21 - $24 USD

Title: Customer Service Specialist

Location: Kentucky Remote

Job Description:

Working at QVC Group means joining a live social shopping company with incredible teams, ambitious projects and amazing careers. QVC Group, Inc. is a Fortune 500 company with six leading retail brands - QVC®, HSN®, and our four Cornerstone brands. The Cornerstone brands deliver inspirations that help customers enjoy, enhance and celebrate life. Cornerstone comprises four interactive, aspirational home and apparel lifestyle brands: Ballard Designs®, Frontgate®, Grandin Road® and Garnet Hill®.

Your Opportunity, Your Team

Our Customer Service Specialists support Ballard Designs, Frontgate, Grandin Road, and Garnet Hill brands and help answer inbound customer calls. Working from home, our Specialists not only assist customers by problem-solving and de-escalating unique situations but also promote products and improve sales while maintaining a high-paced call volume.

Where You'll Work

• This role is remote; job seekers must reside in Kentucky to be considered. You will work from home.

What You'll Do

• Busy day handling our high volume of inbound customer inquiries
• Offer additional products on each customer interaction
• Assist customers with questions while personalizing the experience for each caller
• Calls may include confirming refunds, taking payments, placing orders, and, analyzing account data
• Opportunity for advancement and upward mobility across the entire QVC Group family of brands
• Report to an assigned Customer Service Supervisor

What You'll Bring

• Provide a distraction free work from home environment.
• 12+ months of service experience
• Learn and work in a virtual environment with a set schedule and structured day
• Communicate with a variety of customer styles, peers, and leaders
• Navigate multiple systems and screens
• Follow our computer system requirements
• Troubleshoot own technical problems (in partnership with IT when needed)
• Available to work weekends, holidays and additional hours

#LI-Remote

This is a remote position.

Our Total Rewards package includes benefits you’ll love such as competitive compensation, paid time off, an employee assistance program, parental leave, paid volunteer hours, and amazing company discounts! In our US market, you can also expect health care benefits starting on day 1, 401(k), and tuition reimbursement benefits.

QVC Group is committed to inclusion and belonging for all and ensuring that our workplace provides equal employment opportunities for all team members and candidates and complies with all applicable federal, state, and local laws and regulations. As an equal opportunity employer, QVC Group is committed to a barrier-free employment process. If you need reasonable accommodations/support throughout, please contact us at [email protected] for assistance.

If provided, salary ranges are a general guideline only, and actual salaries will vary and are based on factors such as a candidate's qualifications, skills, experience, and geographic location as well as business and market conditions.

Title: COPY - Remote Zabbix Administrator

Location: Remote

Job Type: Contract

Job Description:

Job Description

Insight Global's life sciences client is looking for a Remote Zabbix Administrator to join their team on a 3-month contract. This person will manage and expand the monitoring infrastructure with a focus on proactive failure detection and event-driven automation. The role involves configuring multi-stage triggers, monitoring server load and memory allocation, and identifying early warning signs of system degradation. Candidates must be able to build custom logic within Zabbix to track precursors to failure and respond before outages occur. Responsibilities include basic infrastructure monitoring, disk space alerts, and process-level visibility for data services. Strong experience in Zabbix event programming and template customization is essential. The ideal candidate will bring deep platform knowledge and a cybersecurity mindset to ensure resilient, secure, and scalable monitoring solutions.

We are a company committed to creating erse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, 

Required Skills & Experience

2-4 years of experience working in the Zabbix program for basic infrastructure monitoring

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Permit Specialist - 100% Remote work

Philippines

About TaxValet

We’re not just a tax company. We’re an emotions company. We believe that the work we do is a reflection of our higher purpose in life. And if the work isn’t fulfilling and enjoyable, what’s the point? At our company, our Core Purpose is to “transform negative emotions into something positive for our clients, partners, and each other”. It just so happens that we do that by eliminating the hassle and stress of sales tax. We are looking for candidates who are enthusiastic and want to work towards our Core Purpose, too.

As a fractional sales tax department, TaxValet handles everything for clients, from nexus analysis to permit registrations, filings, audit support, and more. Unlike traditional sales tax software that overpromises and underdelivers, we provide a comprehensive, custom-tailored solution that grows with our clients' businesses. And unlike traditional professional service firms, we offer an all-inclusive solution for a simple, predictable monthly rate with no billable hours. 

We're a fast-growing, fully remote, financially stable, and profitable business with an AWESOME team of 60-ish teammates. We're building a world-class fractional sales tax department, and new team members will be part of the reason why.

As a certified B-Corporation, TaxValet is committed to using business as a force for good. This means we consider the impact of our decisions on our team, clients, community, and environment. We're also a "give 1%" organization, dedicating 1% of profit, employee time, and service time to nonprofits.

Title: Permit Specialist 

Location: 100% Work from home in the Luzon region, Cebu City, Davao City and Iloilo City, Philippines

Shift: Flexible late shift - Core working hours from 8:30 PM - 1:30 AM PHT (remaining hours can be completed before or after that) 

About The Role

TaxValet is looking for a permit specialist to help our clients eliminate the hassle and risk of sales tax. You’ll be using your project management and attention to detail skills to assist clients with getting set-up within state tax systems quickly. The result being that TaxValet’s filing team is able to pay each clients’ taxes accurately and on time. This will be a highly collaborative role and will involve working with clients, internal teammates, state agencies, and more. 

The permit specialist will primarily be responsible for opening new sales tax accounts, closing existing sales tax accounts, preparing and sending Power of Attorney forms, and troubleshooting permit issues as they pop up. This role will be communicating with US State government agencies and US clients so really high proficiency and comfort with written and verbal English is a must! 

In time, you’ll be considered an expert on state sales tax permits and someone that many will turn to when looking for advice. 

Don’t worry—we’ll provide lots of training and help along the way. Your attitude and potential is much more important than your current knowledge and experience. We don’t expect anyone to come in with previous US sales tax experience. 

Your Qualifications

We’re looking for someone who is ready to learn and grow professionally, and wants a career (not just a job). We can train you on a lot of things, but here are our non-negotiables:

Professional

• Excellent English proficiency.
• Experience with project management, contract application, legal research preferred but not required.
• Bachelor’s degree in Business courses. 
• Comfortable initiating phone calls, pressing for necessary information and following-up persistently to achieve needed result.
• Capable of troubleshooting issues and finding solutions as they arise
• Comfortable in using different softwares to track projects and client information
• Ability to manage multiple projects, and keeps track of project deadlines efficiently
• Accounting or finance background would be helpful as well, but again, not required.
• Positive references from past supervisors.

Interpersonal 

• You have high attention-to-detail and a perfectionist at heart. 
• Self-starter and shows initiative to get work done even without constant supervision.
• Excellent at time management. You don’t waste time on frivolous activities. 
• Eager to learn new skills and technologies.

Your Primary Responsibilities  

• Permit Process. The permit specialist is responsible for managing the new permit process and existing permit verification process. This includes reviewing client information submitted to TaxValet, applying for the sales tax permits and creating access to the Permit account to verify any information needed so the account can then be turned over to the Sales Tax Accountant for filing purposes.The permit specialist communicates between the client and the stateto ensure accurate permit information.
• Prepare and Submit Power of Attorney Forms. The permit specialist sends, and submits the Power of Attorney forms for clients to give TaxValet the ability to communicate with Permits on behalf of the client.
• Permit Closures. The permit specialist will work with the New Client Onboarding Specialist, Client Tax Specialist  and Sales Tax Accountant in respect to closing out sales tax permits for new clients who are determined to no longer need a particularly permit upon completing the initial nexus review.
• Support Clients.  The permit specialist communicates and provides ongoing support to new and existing clients during the permit process.
• Support Sales Tax Accountants. The permit specialist communicates all helpful permit or account verification information to the assigned Sales Tax Accountant in order for them to effectively take on the client's ongoing filing process and any special projects.

Specific Measures of Success

No surprises here! After a year on the job, you’ll be measured by these specific outcomes:

• Permit Process/Verification Time. The goal is to complete the permit/verification process within 39 days for 90% of clients.  
• Permit Application Turnaround Time. The permit specialist will have all sales tax permits applications submitted within less than 48 hours of notification from the Onboarding Team.
• Permit Capacity. The permit specialist should be able to handle at least 80 permits/verifications per month along with other duties.  
• Education Hours. The permit specialist will complete 3 hours per quarter in work related education or training.  
• Quarterly Rocks (Goals). All rocks have at least an 80% completion rate for the year.

Compensation and Benefits

We believe working side-by-side with an awesome team is the greatest benefit there is, but there are other reasons why we love working at TaxValet including:

• Monthly flat salary - 66,496 PHP
• 43 days off per year. This includes 22 holidays per year, plus 21 days of PTO per year. Yes, seriously. 
• 3 additional days off per year to volunteer and serve your community 
• 100% Remote work with flexible working hours
• The ability to participate in the company profit sharing program the year after your hire date (pending passing a financial literacy quiz.)

Some intangible benefits include

• Don't just take our word for it—see what our employees have to say:
  • For the past 5 years, we've proudly maintained an impressive eNPS score of over 90!
  • Our team has consistently awarded us a 4.9-star rating on Glassdoor!
  • TaxValet has made the Inc 5000 list in 2023, 2024, and 2025
  • We’re proud to have made the top 10 list for Best Remote Workplaces in America by Best Companies Group in 2023, 2025 & 2026
  • Come join us and find out why!
• We encourage ongoing training, and learning and development, through munch and learns, coaching, the chance to work on erse projects, our continuous education reimbursement program, and more!
• We believe in and support growth opportunities. We take pride in promoting from within, and we encourage cross-department moves to explore new areas of the business and broaden your skill set.
• We are proud to have a erse team of employees where everyone’s voice matters. And we mean that! We have regular processes in place for everyone to share their feedback, thoughts and ideas.

Scheduling Specialist (Remote)

Hunt Valley, MD, United States (Remote)

Job Description

Sinclair has a great opportunity for you! We have an open position in our Advertising Support Operations department for a Scheduling Specialist.

Responsibilities and Requirements:

• The Scheduling Specialist is responsible for scheduling network and commercial breaks in order to maximize Sales inventory. 
• You will build on air logs and ensure that they contain correct program information and commercial breaks. 
• You will program syndicated, local, and network shows to ensure accuracy of show numbers and timing, and you will work closely with the stations to confirm that there are no gaps in programming, to code breaks appropriately, and to swing end breaks as needed to maximize the inventory and revenue potential. 
• You are required to maintain future broadcast logs by scheduling program changes in a timely manner and communicate inventory availability or programming conflicts to stations.

Requirements:

• You are required to provide assistance as needed for all processes as it relates to programming formats and reconciling discrepancies within established time parameters.
• You must be computer literate, detail- oriented, and able to work under pressure.
• You must be dependable and self-motivated.
• Excellent communication and organization skills are essential.
• Broadcast TV or radio experience is a plus, but we will train the right candidate.

Sinclair is proud to be an equal opportunity employer and a drug free workplace. Employment practices will not be influenced or affected by virtue of an applicant's or employee's race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, military or veteran status or any other characteristic protected by law.

The hourly compensation range for this role is $17.62 to $19.62.  Final compensation for this role will be determined by various factors such as a candidate’s relevant work experience, skills, certifications, and geographic location. Full time positions are eligible for benefits that include participation in a retirement plan, quarterly and annual incentive plan bonuses, life and disability insurance, health, dental and vision plans, flexible spending accounts, 15 paid vacation days, 2 paid personal days, 9 paid holidays, 40 hours of paid sick leave, parental leave, and employee stock purchase plan.

Apply Now

Job Info

• Job Identification15986
• Job CategoryTraffic/Advertising Support Operations
• Locations 10713 Gilroy Road, Hunt Valley, MD, 21030, US(Remote)
• Job Schedule Full time

Contract Administrator

• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">Boston, MA, USA
• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">**Employees work in a hybrid mode**
• temprop="employmentType">Full-time

Company Description

Are you ready to trade your job for a journey? Become a FlyMate!

Passion, excitement & global collaboration are all core to what it means to be a FlyMate. At Flywire, we’re on a mission to deliver the world’s most important and complex payments. We use our Flywire Advantage - the combination of our next-gen payments platform, proprietary payment network and vertical specific software, to help our clients get paid, and help their customers pay with ease - no matter where they are in the world.

What more do we need to truly be unstoppable? Perhaps, that is you! 

Who we are: 

Today we support more than 4,800 clients across the global education, healthcare, travel & B2B industries, with erse payment methods across 240 countries & territories and more than 140 currencies.

With over 1,200 global FlyMates, representing more than 40 nationalities, and in 12 offices world-wide, we’re looking for FlyMates to join the next stage of our journey as we continue to grow.

Job Description

The Opportunity

We are seeking a dedicated Contract Administrator to join our Legal & Compliance team, reporting to the Associate General Counsel, Commercial. This will be a varied role working within our Legal team, with a focus on supporting contracting needs for our four industry verticals (Education, Travel, Business-to-Business, and Healthcare) and our Procurement function, while also providing corporate services management of Flywire’s corporate entities in the Americas and Europe. Experience in quickly understanding new ideas and concepts, superb organizational skills, a passion for process improvement, and strong communication skills are required.

Main responsibilities

• Prepare initial drafts and reviews of contracts and other legal documents such as amendments to existing contracts, non-disclosure agreements, and vendor agreements, and coordinate attorney review and approval 
• Summarize key provisions of contracts and perform quality assurance on contract records
• Maintain corporate records for all Flywire entities in Americas and Europe and
• Prepare resolutions, powers of attorney, appointments, and other documents as needed
• Ensure that legal entities in Americas and EMEA file required reports and pay required fees and franchise taxes to remain in good standing (in coordination with our Finance team)
• Manage, populate and keep current the director/officers’ database
• Serve as the point of intake for audit, due diligence, bank, and other third party requests for documentation and completion of questionnaires
• Perform special projects and general administrative support for the Legal department

Qualifications

Here's what we're looking for

• 1-3 years professional experience in contract administration or paralegal work
• Bachelor’s degree or paralegal certification
• Experience in corporate governance and project management preferred
• Top-notch organizational and time-management skills
• Strong written and oral communication skills
• Trustworthy and proven ability to act with discretion and maintain confidentiality of proprietary and sensitive information.

Additional Information

What We Offer:

• Competitive compensation, including Restricted Stock Units
• Employee Stock Purchase Plan (ESPP)
• Flying Start - Our immersive Global Induction Program (Meet our Execs & Global Teams)
• Work with brilliant people that will keep you on your toes, learn more about their journeys by checking out #InsideFlywire on social media
• Dynamic & Global Team (we have been collaborating virtually for years!)
• Wellbeing Programs (Mental Health, Wellness, Yoga/Pilates/HIIT Classes) with Global FlyMates
• Competitive time off including FlyBetter Days to volunteer in your community and Digital Disconnect Days!
• Great Talent & Development Programs (Managers Taking Flight – for new or aspiring managers!)

Submit today and get started!

We are excited to get to know you! Throughout our process you can expect to meet different FlyMates including the Hiring Manager, other Flymates, the department VP, and participate in a skills assessment. Your Talent Acquisition Partner will walk you through the steps and be your “go-to” person for questions.

The US base salary range for this full-time position is $60,000 - $75,000 plus restricted stock units and benefits. Our salary ranges are determined by role, position level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, inidual pay is determined by work location and several other factors, including job-related skills, experience, relevant education and training. 

#LI-Hybrid

Manager of Physician Contract Administration

Req #: 288908

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance

• Paid Time Off from Day One

• 403-B Retirement Plan

• 4 Weeks 100% Paid Parental Leave

• Career Development

• Whole Person Well-being Resources

• Mental Health Resources and Support

• Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

900 HOPE WAY

City:

ALTAMONTE SPRINGS

State:

Florida

Postal Code:

32714

Job Description:

Streamlines the contract build, execution, and monitoring of contracts for accurate net revenue estimation. Monitors the system for data integrity, efficiency, and operation to appropriately escalate issues timely. Ensures centralized repository for contract documents is utilized for accurate and timely document storage. Assesses workflow processes, identifies gaps, defines necessary process changes, and develops solutions for team. Maintains mutual understanding of contract terms, expectations, and obligations. Offers real-time visibility into contract status and performance. Automates workflows where appropriate to enhance efficiency and reduce manual tasks and errors. Ensures clear, consistent, and timely communication between all parties. Provides regular updates and conducts meetings to maintain transparency. Uses collaborative tools to address issues promptly. Other duties as assigned. Demonstrates advanced functional knowledge of Epic, applicable third-party solutions, and the Microsoft suite of products. Develops and maintains collaborative relationships with all stakeholders, capturing business needs.Knowledge, Skills, and Abilities:

• Microsoft Office [Required]

Education:

• Bachelor’s [Required]

Field of Study:

Work Experience:

• 5+ management and leadership experience [Preferred]

Additional Information:

• N/A

Licenses and Certifications:

• EPIC Credential (EPIC CRED)[Required]

Physical Requirements: (Please click the link below to view work requirements)

Pay Range:

$83,699.48 – $155,693.55

Executive Assistant

This is a 100% remote position!

This is a remote position open to candidates residing in the following states: Alabama, Arizona, Arkansas, Florida, Georgia, Indiana, Kansas, Kentucky, Louisiana, Maryland, Michigan, Mississippi, Missouri, Nevada, New Hampshire, North Carolina, Ohio, Oklahoma, South Carolina, Tennessee, Texas, Utah, Virginia, Wisconsin

About your new role:

CommandLink is seeking an experienced Executive Assistant to provide high-level support to the C-suite. The ideal candidate has 5–8 years of executive support experience, strong project management capabilities, and the ability to operate effectively in a fast-paced, high-growth environment.

Key Responsibilities:

• Manage executive communications, calendars, travel, and meeting preparation.
• Serve as a professional liaison between executives and internal/external stakeholders.
• Lead and coordinate cross-functional projects, including planning, timeline management, stakeholder alignment, and progress tracking.
• Develop project documentation, status updates, and summaries to support executive decision-making.
• Prepare agendas, reports, presentations, and follow-up documentation for leadership meetings.
• Support company-wide initiatives and executive-level operational needs.
• Handle confidential information with discretion and maintain a high level of professionalism.

Qualifications:

• Bachelor’s degree preferred; relevant experience considered.
• 5–8 years of experience supporting senior executives.
• Demonstrated project management experience, including organizing complex initiatives and driving them to completion.
• Strong organizational, communication, and problem-solving abilities.
• Proficiency in Microsoft Office; familiarity with project management tools preferred.
• Ability to work with discretion, professionalism, and sound judgment.

Why you'll love life at Command|Link

Join us at CommandLink, where you'll have the opportunity to shape the future of business communication. We value the innovative spirit and seek iniduals ready to bring their unique vision and expertise to a team that values bold ideas and strategic thinking. Are you ready to make an impact?

• Room to grow at a high-growth company
• An environment that celebrates ideas and innovation
• Your work will have a tangible impact
• Generous Medical, Dental, and Vision coverage for full-time employees
• Flexible time off  
• 401k to help you save for the future
• Fun events at cool locations
• Free DoorDash lunches on Fridays
• Employee referral bonuses to encourage the addition of great new people to the team

Commandlink hires iniduals in a number of geographic regions and the pay ranges listed reflect the cost of labor across these regions. The base pay for this position as displayed at the bottom of the job description is a range based on our lowest geographic region, up to our highest geographic region. Pay is based on location among other factors, such as skill-set, experience, and qualifications held.

At CommandLink, we’re committed to creating a fair, consistent, and efficient hiring experience. As part of our process, we use AI-assisted tools to help review and analyze applications. These tools support our recruiting team by identifying qualifications and experience that align with the requirements of each role.

AI tools are used only to assist in the evaluation process — they do not make final hiring decisions. Every application is reviewed by a member of our recruiting or hiring team before any decisions are made.

The pay range for this role is:

45,000 - 60,000 USD per year (Remote (United States))

Specifications Coordinator III

United States - Remote

If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply. This position may be filled anywhere in the United States.

ABOUT THE ROLE

As a Specifications Coordinator III, you serve as a vital technical resource within project teams, helping to ensure that design intent is accurately translated into documentation that meets performance, regulatory, and client standards. You’ll work closely with architects, engineers, and consultants to support the development and integration of specifications across disciplines, contributing to the overall quality and consistency of project deliverables. Your work directly influences project outcomes by enhancing clarity, reducing risk, and supporting compliance with codes and standards. This role is ideal for professionals who are deepening their expertise in specification writing and coordination. 

HERE'S WHAT YOU'LL DO

• Assemble and organize Project Manuals for multiple projects. 
• Set up project in Specpoint, invite project team, and set export requirements. Create custom settings as needed. 
• Work closely with the project specification writer to ensure the project manual is properly formatted and packaged. 
• Communicate deliverable requirements and deadlines to the project team and outside consultant(s) in advance of deadlines. 
• Perform QA/QC review checks on project manuals for projects. 
• Participate in weekly specification group workload meetings. 
• Monitor and update project statuses in the specification app. 
• Mentor Specification Coordinator II's 
• Assist with master template updates as directed. 
• Effectively manage multiple projects. 
• Full understanding of deliverable requirements by phase. 
• General understanding of Division 01 Specifications and Construction change documents.  
• Be self-directed in day-to-day work responsibilities. 
• May perform related duties as required.

HERE'S WHAT YOU'LL NEED

• Minimum High School diploma or equivalent (GED) required; Associate Degree preferred. 
• Minimum 6+ years of experience working as an Administrative support professional required.
• Prior work experience in the A/E/C industry preferred. 
• CSI Certification is preferred. 
• Very strong (and proactive) verbal and written communication skills. 
• Very strong organizational skills. 
• Ability to adapt and be flexible to fast paced changes. 
• Ability to manage time and resources of both you and others. 
• Detail oriented and ability to check your own work and the work of others. 
• Ability to work independently and with a team. 
• Proficiency in Microsoft Office and Bluebeam required. Proficiency in MasterWorks preferred. 
• Knowledge of MasterSpec and the use of e-SPECS or Specpoint is preferred.

The salary range for this position is $26.63 to $33.27 hourly.  This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time schedules, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at https://www.cannondesign.com/careers/benefits. Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.

ABOUT OUR FIRM

CannonDesign is a design practice where strategy, experience, architecture, engineering, and social impact converge. We don’t just dream up solutions — we create and bring them to life in ways to solve some of the biggest challenges facing our clients and the society. At the heart of everything we do is Living-Centered Design, a bold commitment to using our talents to not just improve the world but to truly reshape it for the better. It’s more than a philosophy — it’s who we are, and it drives us to make a meaningful, lasting difference every day.

ABOUT WORKING HERE

• We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
• We are committed to ensuring our practice provides equal opportunities for all employees, as we strive to connect with communities around us and focus on the future of design. We support equity, ersity, and inclusion efforts that benefit all employees through the leadership of our DEI Council, our Employee Resource Groups which are open to everyone, and other community initiatives.
• We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you.

Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying.

As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct.

CannonDesign is an Equal Opportunity Employer. CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment. It is therefore the firm’s policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by applicable law. It is also CannonDesign’s policy to prohibit any and all forms of retaliation against any inidual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.

Title: Executive Virtual Assistant - PH (Remote)

Location: PH (Remote)

Full-time

Department: Support | Client & Customer

Job Description:

Overview:

Snapscale is seeking a full-time Executive Assistant to provide comprehensive professional and personal administrative support to the client. This role goes beyond task management, you will be responsible for managing the client themselves. You will serve as their strategic proxy by overseeing calendars and records, gaining a deep understanding of their goals, anticipating needs, and proactively optimizing their time, energy, and attention. Your contribution will be essential in creating operational freedom, enabling growth, and ensuring the client functions at their highest level of effectiveness.

Responsibilities:

• Manage and maintain the client’s calendar, including scheduling, rescheduling, and coordinating internal and external meetings.
• Oversee email inbox management by organizing messages, identifying priorities, clearing spam, and creating follow-up reminders.
• Maintain accurate and organized digital files, notes, and documentation in Practos.
• Assist with basic reporting in Practos, including pulling data, updating statuses, and ensuring clean and accurate records.
• Enter and update CRM information daily to maintain complete and timely documentation.
• Assist with personal administrative tasks such as reservations, travel coordination, appointment scheduling, and reminders.
• Support budgeting activities by tracking expenses, updating spreadsheets, and preparing weekly or monthly summaries.

Perks:

• Health Maintenance Organization (HMO)
• Competitive pay
• Government-mandated benefits
• 13th month pay
• Night differential pay
• Internet allowance
• Perfect attendance bonus
• Yearly salary increase
• Opportunities for career growth and development
• Fun and supportive working environment

Requirements

Professional Experience

• Minimum 1–2 years of Executive Assistant or Administrative Support experience supporting US-based business owners or executives.
• Proven background in managing calendars, inboxes, and scheduling for executives or senior leadership.
• Experience supporting personal tasks, lifestyle coordination, or household management (preferred).

Technical & Systems Proficiency

• Hands-on experience working with CRMs.
• Familiarity with task planning, organizational systems, and workflow management tools.

Organizational & Coordination Skills

• Strong ability to prioritize, organize, and manage multiple tasks across both professional and personal domains.
• Demonstrated reliability in maintaining structured processes and ensuring smooth operational support.

Title: Customer Service Specialist

Location: Indiana 

Job Description:

Working at QVC Group means joining a live social shopping company with incredible teams, ambitious projects and amazing careers. QVC Group, Inc. is a Fortune 500 company with six leading retail brands - QVC®, HSN®, and our four Cornerstone brands.

The Cornerstone brands deliver inspirations that help customers enjoy, enhance and celebrate life. Cornerstone comprises four interactive, aspirational home and apparel lifestyle brands: Ballard Designs®, Frontgate®, Grandin Road® and Garnet Hill®.

Your Opportunity, Your Team

Our Customer Service Specialists support Ballard Designs, Frontgate, Grandin Road, and Garnet Hill brands and help answer inbound customer calls. Working from home, our Specialists not only assist customers by problem-solving and de-escalating unique situations but also promote products and improve sales while maintaining a high-paced call volume.

Where You'll Work

• This role is remote; job seekers must reside in Indiana to be considered. You will work from home.

What You'll Do

• Busy day handling our high volume of inbound customer inquiries
• Offer additional products on each customer interaction
• Assist customers with questions while personalizing the experience for each caller
• Calls may include confirming refunds, taking payments, placing orders, and, analyzing account data
• Opportunity for advancement and upward mobility across the entire QVC Group family of brands
• Report to an assigned Customer Service Supervisor

What You'll Bring

• Provide a distraction free work from home environment.
• 12+ months of service experience
• Learn and work in a virtual environment with a set schedule and structured day
• Communicate with a variety of customer styles, peers, and leaders
• Navigate multiple systems and screens
• Follow our computer system requirements
• Troubleshoot own technical problems (in partnership with IT when needed)
• Available to work weekends, holidays and additional hours

#LI-Remote

This is a remote position.

Our Total Rewards package includes benefits you’ll love such as competitive compensation, paid time off, an employee assistance program, parental leave, paid volunteer hours, and amazing company discounts! In our US market, you can also expect health care benefits starting on day 1, 401(k), and tuition reimbursement benefits.

QVC Group is committed to inclusion and belonging for all and ensuring that our workplace provides equal employment opportunities for all team members and candidates and complies with all applicable federal, state, and local laws and regulations.

Title: Scheduling Coordinator - Healthcare Recruiting

Location: Everett, WA · Human Resources

Job Description:

Staffing Specialist

Specialty Medical Staffing is currently hiring for a full time staffing specialist to join our team based out of Everett, WA for an exciting role in healthcare staffing.  This is almost fully virtual but we try to get our team together a few times per year.  This position will be responsible for coordinating all functions associated with the scheduling and operations of healthcare field staff.  We are a leading national healthcare staffing firm with over 20 locations nationwide and work with various healthcare organizations throughout the country providing healthcare staffing solutions.  We are looking for an energetic go-getter that is highly organized and dedicated to serving the healthcare field.  If you are looking for your first job out of college or have previous staffing experience, we would encourage you to apply!    

Main Responsibilities:

• Human Resources activities including hiring/ and onboarding of new employees

• Scheduling of healthcare staff

• Managing Personnel files and compliance  

• Answering phones

• Processing Client Orders/Requests and responding in a timely manner

• Assisting with Payroll and Accounts Payable

• Conducting Quality Assurance of healthcare professionals at contracted facilities

• Other duties as assigned by your supervisor

Required Skills:

• Bachelor’s degree from an accredited university preferred

• Must have a positive winning attitude

• Team player mentality

• Must have superior communication and organizational skills

• Must be highly proficient with MS Office

• Ability to type 50+ wpm

• Ability to multi-task and work under pressure

• Ability to work out of our Everett, WA branch when needed.  We are mainly virtual

Professional Experience/Educational Requirements

• 2 years sales/customer service experience with a proven track record.

• Bachelors Degree Preferred

• Healthcare staffing experience a plus.

• Written and verbal communication skills to function with all levels of management and staff.

• Ability to establish and achieve goals, prioritize and perform multiple functions and tasks.

ADMINISTRATIVE BUSINESS PARTNER

Fully Remote • REMOTE • ADMINISTRATIVE SERVICES

Full-time

Description

MAKE A DIFFERENCE AT OCHIN

OCHIN is a nonprofit leader in health care innovation and a trusted partner to a growing national provider network, delivering the clinical insights and tailored technologies needed to expand patient access, strengthen care teams, and improve the health of rural and medically underserved communities. 

We are hiring for a number of new positions to meet increasing demand. When you choose to join OCHIN, you have the opportunity to continuously grow your skills and do meaningful work to help fulfill our vision of good health and well-being for everyone. 

At OCHIN, we value the unique perspectives and experiences of every inidual and work hard to maintain a culture rooted in our values.

Founded in Oregon in 2000, OCHIN employs a growing virtual workforce of more than 1,200 skilled professionals, working remotely across 49 states. We offer a generous compensation package and are committed to supporting our employees’ entire well-being by fostering a healthy work-life balance and opportunity for professional advancement. We are curious, collaborative learners who strive to live our values every day. OCHIN is excited to support our continued national expansion and the increasing demand for our innovative tools and services by welcoming new talent to our growing team.

Position Overview:

The Administrative Business Partner provides high-quality support to the organization by providing high-quality administrative support to executive leadership or supporting the coordination of internal and external events. This role requires a critical thinker who can effectively manage priorities, coordinate across teams, and uphold the highest standards of integrity and sound judgement. Whether supporting executive leadership or managing event logistics, the Administrative Business Partner brings excellent communication skills, strong organizational abilities, and a proactive, professional, and collaborative approach. Thriving in a fast-paced environment, they are self-motivated and adept at adapting to shifting priorities to support organizational success. 

Essential Functions:

• Provide high-level, organized, and detailed support to the organization or Executive while ensuring accuracy, quality, and thoroughness in all tasks. 
• Proactively assess details, anticipate needs, and take appropriate actions to support daily operations and address unexpected challenges. 
• Assist with prioritizing deliverables, meeting deadlines, and preventing workflow bottlenecks.  
• Conduct research, synthesize key findings, and prepare, review, and revise/refine written reports and presentations for review.  
• Utilize Microsoft Teams to schedule and manage virtual meetings, deliver presentations, and facilitate collaboration. Demonstrate proficiency in using features such as breakout rooms, polls, and survey to enhance engagement and productivity. Utilize Microsoft Outlook for calendar management and email communication. Leverage SharePoint for document management, version control, and team collaboration, ensuring secure and organized access to shared resources.  
• Some Travel is required 
• Other duties as assigned

Requirements

• 3-5 years of demonstrated experience supporting a Board of Directors and Board Committees, including preparation for and follow-up from meetings 
• 3-5 years hands-on experience with Board Portal platforms (e.g., Boardvantage, Directors Desk, or similar board management systems), including agenda management, document distribution, and secure communications
• Minimum 3 years proven ability to prepare, record, and maintain accurate meeting minutes, resolutions, and official governance records 
• Hands hands-on experience setting up and troubleshooting hybrid meetings, including AV equipment, room technology, and virtual meeting platforms to support effective board engagement
• Strong working knowledge Robert’s Rules of Order and formal meeting procedures: tracking quorum, votes, motions, and approvals 
• Familiarity with board governance best practices, policies, charters, and regulatory or fiduciary responsibilities Intermediate level experience with MS Suites (Excel, Word, PowerPoint) required and Abode Acrobat preferred. 
• Strong administrative, organizational, and customer service skills are preferred.   
• High level of confidentiality
• Some Travel is required
• Prior to moving forward to the team interview, all candidates are required to complete a 50–60-minute competency assessment__. The assessment gives us insights into how your strengths, preferences, and work style align with th__e OCHIN's nine core competencies. It’s not about passing or failing—it’s about understanding fit and setting you up for success.

Physical Requirements/Work Environment 

• Constant interpersonal skills, teamwork, and customer service. Frequent creativity, mentoring, presentations, and teaching. Occasional decision making and independent judgment or action.  
• Reading, speaking, writing, and understanding English.  
• While performing the duties of the job, the employee is regularly required to sit for long periods of time; stand and walk; use hands to finger, handle or feel; reach with hands and arms.    
• This position requires a virtual home-office environment, working remotely and will require that employees be on camera for all virtual meetings.
• The role routinely uses standard office equipment such as computers and mobile devices. 
• Travel is required to support OCHIN’s business requirements for Go-Live installations or training which may require travel by air, vehicle, or train.

Base Pay Overview 

OCHIN uses broadened pay ranges to support equitable and market-aligned compensation practices. The final offer will be based on a variety of factors, including relevant skills, certifications, education, experience, training, responsibilities, internal equity, and market data. 

#LI-Remote 

Salary Description

$64,800 - $103,679

Administrative Assistant III

Apply

locations

Washington - 1150 Connecticut Ave N.W., Ste 1000 (Corporate) (10039)

time type

Full time

posted on

Posted Today

job requisition id

1628011

You could be the one who changes everything for our 28 million members. Centene is transforming the health of our communities, one person at a time. As a ersified, national organization, you’ll have access to competitive benefits including a fresh perspective on workplace flexibility.

Must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Sponsorship and future sponsorship are not available for this opportunity, including employment-based visa types H-1B, L-1, O-1, H-1B1, F-1, J-1, OPT, or CPT.

Hybrid (most weeks 3 – 4 days) but must be in close proximity to office if need to come in last minute. Office is located at 1150 Connecticut Avenue, NW, Ste. 1000, Washington, DC.

Position Purpose: Provides administrative and staff support to an organizational unit.

• Schedules appointments and travel arrangements, gives information to callers, and takes dictation
• Composes memos, transcribes notes, and researches and creates presentations
• Administers programs, projects, and/or processes specific to the operating unit served
• Communicates and interprets administrative and operating policies and procedures
• Assists in the preparation and coordination of records, statistics, and reports regarding operations, etc
• Serves as administrative liaison with others internally and outside the organization regarding issues related to purchasing, facilities, and operations
• May use applications and other information systems for reporting and inquiry
• May often work with minimal supervision

Education/Experience: High school Diploma or equivalent. 4+ years of experience in the field. Must be familiar with concepts, practices, and procedures.

Pay Range: _$_23.23 - _$_39.61 per hour

Centene offers a comprehensive benefits package including: competitive pay, health insurance, 401K and stock purchase plans, tuition reimbursement, paid time off plus holidays, and a flexible approach to work with remote, hybrid, field or office work schedules.  Actual pay will be adjusted based on an inidual's skills, experience, education, and other job-related factors permitted by law, including full-time or part-time status.  Total compensation may also include additional forms of incentives. Benefits may be subject to program eligibility.

Operations Support Specialist (Contractor)

Remote - United States

Full time

job requisition id

Req_12467

A pioneer in K–12 education since 2000, Amplify is leading the way in next-generation curriculum and assessment. Our core and supplemental programs in ELA, math, and science engage all students in rigorous learning and inspire them to think deeply, creatively, and for themselves. Our formative assessment products help teachers identify the targeted instruction students need to build a strong foundation in early reading and math. All of our programs provide educators with powerful tools that help them understand and respond to the needs of every student. Today, Amplify serves more than 15 million students in all 50 states. For more information, visit amplify.com.

Job Description: 

Amplify Tutoring launched in response to heightened student needs driven by disruptions in schooling and unfinished learning as a result of the COVID-19 pandemic.  High-dosage tutoring has gained national momentum as a proven research-based support to close achievement gaps for students. This is an opportunity to join an innovative team helping schools, districts, and states to scale high-impact tutoring programs and meet student needs. Amplify works in close partnership with districts and states on an array of tutoring initiatives, including: providing small group reading tutoring directly to district students through Amplify Tutors; providing tutoring materials, professional development, and program management for district-managed implementations; and providing high-impact tutoring consultancy services to support districts in designing their high-impact tutoring program. 

The Amplify Tutoring team is seeking a customer-focused Tutoring Operations Support Specialist to support critical operational functions, including real-time tutor support, scheduling coordination, and data management. This role ensures that full-service tutoring programs run smoothly and that tutors receive responsive support during live sessions.

Tutor SOS Support

Amplify Tutors engage with students _virtual_ly in real-time. There are situations that arise in which tutors need responsive support to ensure a consistent and high-quality tutoring experience for students. In this role, the Tutoring Operations Support Specialist will oversee Slack channels and other support mechanisms related to real time tutor needs. Examples of tutor needs include correcting a tutoring assignment on the fly on the tutoring platform and arranging a last minute substitute due to a personal emergency, among other things.

Ensuring the successful execution of full-service tutoring sessions is a critical function of this role. The Operations Support Specialist will coordinate across Tutoring Operations, Program Managers, and Tutor Coaches to resolve real-time issues and maintain program fidelity.

Essential Responsibilities:****

• Track and communicate tutor support status, issues, risks and decisions to management.

• Coordinate, organize, and prioritize multiple projects in a fast-paced environment to ensure timely delivery.

• Monitor Slack channels and provide responsive real-time support to tutors.

• Stay current on updates and quickly gain proficiency in new scheduling and operational tools.

Minimum Qualifications: 

• 1+ years of experience supporting operational processes in a service environment

• Strong proficiency in Excel and Google Sheets

• Proficiency in Google Workspace

• Strong verbal and written communication skills

• Ability to learn and adopt new tools and methods for data collection and reporting

• Experience managing self-directed projects

• Strong problem-solving skills

Preferred Qualifications:

• Comfortable learning new tools and platforms

• Experience in statistics or data analysis

• Background in education or edtech (ideally in Business Data or Customer Support)

• Experience supporting process improvement or organizational change initiatives

• Advanced Google Sheets skills (e.g. (dynamic data imports, advanced formulas, Google Apps Scripts automation)

• Experience working in K-12 education

• Experience using Slack for cross-functional communication

• Strong teamwork and interpersonal skills

• Ability to thrive in a fast-paced, entrepreneurial service environment

Compensation:

The hourly rate range for this role is $19-$21.

Amplify is an Equal Opportunity Employer.  Amplify makes employment decisions based on qualifications and merit, and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, veteran status, or any other legally protected characteristic or status.

Amplify is committed to providing reasonable accommodations for qualified iniduals with disabilities, including disabled veterans.  If you have a disability and need an accommodation in connection with the application or hiring process, please email [email protected].

If you are selected for employment, a background check will be required.  As required by state and local laws and district policies, you may be required to provide additional documentation, such as proof of vaccination, or submit to enhanced background screening, such as fingerprinting.

Amplify is an E-Verify participant.

Administrative Specialist 2

Job category: Business Support Services

Requisition number: ADMIN004211

Full-time

Hybrid

Bridgeport, WV 26330, USA

Canton, OH 44718, USA

Cranberry, PA 16066, USA

Homestead, PA 15120, USA

Canonsburg, PA 15317, USA

Description

GAI Consultants is in search of a Roadway Permitting Technician (Administrative Specialist 2) to join the Energy Business Sector, focusing mainly on oil and gas, electrical transmission, and renewable energy initiatives.

The preferred candidate will assist with various Roadway Permitting duties, which include coordinating with clients and agencies, preparing permit applications, developing drawings, creating deliverables, and monitoring budgets from inception to completion.

The ideal inidual will enjoy working in a dynamic, fast-paced, and collaborative setting that utilizes their relevant experience for professional development and advancement within today’s energy sector.

Job Duties:

• Utilize Bluebeam Revu and AutoCAD to generate drawings and supplemental documents.
• Knowledgeable with Excel to create and manage spreadsheets.
  • Must be capable of leading, and training staff to perform field visits to client sites to obtain photos, physical measurements, view site conditions.
  • Ability to work independently on a project basis.
  • Possess strong communication skills that will allow for coordination with internal staff, clients and agencies.
• Possess a valid driver's license and be able to travel to project sites and agency offices. Occasional overnight stay may be required.
• Must be able to wear and work in Personal Protection Equipment and be able to lift up to 50 lbs.

General Characteristics

• Shows progress in applying broad knowledge of principles and practices in a specific practice area. Shows progress in Independently evaluates, selects, and adapts standard techniques, procedures, and criteria.
• Acquires general knowledge of principles and practices of related fields, and ability to function on multidisciplinary teams.
• Applies teamwork skills to effectively plan, execute, and manage scopes, schedules, and budgets to meet project stakeholder needs.
• Developing and taking initiative to be proactive and anticipate tasks; work independently; Internet research capabilities; organized and have the ability to multi-task and shift to another task without flaw; detail oriented, have the ability to meet deadlines and be proficient with accuracy; strong problem solver with good communication skills.

Experience Preferred

• 4+ Years of Experience

Education

• Associate degree (or higher) from accredited college or university preferred.
• Combination of experience, related coursework and/or education may replace requirement for college degree.

Certification/Licensure

• Driver’s License

Technical Responsibilities

• Begins to implement roadway permitting support by providing higher level tasks supporting operations.
• Begins to collect and analyze internal and external information in order to support roadway permitting support.

Project and Task Management

• Routinely plans and coordinates detailed aspects of roadway permitting support projects.
• Prepares project scopes, schedules and plans for assigned projects.

Management Responsibility

• Receives general direction on key objectives. Receives guidance on unconventional/complex problems, direction on modified techniques, and new approaches on assignments with conflicting criteria.
• Attends project meetings and assists with meeting minutes.
• Mentors junior staff by providing guidance, explaining responsibilities and reviewing work products.

Communication Skills

• Possess excellent oral and written communication skills. Facilitates interaction among staff. Interacts closely and effectively with Project Team, clients and agencies. Interacts and advises during internal and external  project meetings.

• Possess effective oral and written communication skills; interacts with other staff; interacts with all GAI staff, outside vendors and clients.

• Communicates effectively to both technical and nontechnical audiences

Why GAI: 

At GAI, exceptional people have an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets.

Enjoy comprehensive benefits and feel good about being part of a collaborative team that’s committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.  

Benefits To Working at GAI Include:

• Competitive salary - GAI is committed to paying market-based salaries
• Comprehensive benefits package including medical, vision, dental, company paid Long Term Disability, and Short Term Disability (benefits start within 30 days of hire) 
• New paid Maternity/Paternity/Adoption program  
• Generous Paid Time Off and 7 paid holidays  
• 401k company match 
• Tuition Reimbursement

Qualifications

Education

Preferred

Associates or better in General Business or related field.

Experience

Required

4 years:

Related Experience

Licences & certifications

Preferred

Notary Public

Lead Executive Administrator - 678

US Remote

Professional Services – Executive Office 

Full-time 

Remote

We are seeking a Lead Executive Administrator to work remotely. You will use your administrative and organizational skills to provide general administrative support to Quantinuum executives, including Vice Presidents, Sr. Vice Presidents, and Officers of the company.

You will work closely with the business leaders and enjoy interaction with internal employees and external customers. You will contribute to a team of highly committed professionals who’s organizational and communication skills ensure smooth travel planning, calendar coordination, complex meeting planning, and other administrative business processes.  

You will contribute to a team-based culture and friendly working environment.

Key Responsibilities:

• • Elevated level of confidentiality.
  • Provide high-level administrative support by managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls.
  • Help plan and coordinate company events, meetings, and employee team building activities or special projects.
  • Highly effective at maintaining files, and organizing documents as needed.
  • Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
  • Plans/organizes and implements events, business luncheons, or client dinners.
  • Manages all expenses for their executive and entering into T&E system.
  • Prepares reports, presentations, data, records, and correspondence for meetings.

YOU MUST HAVE:

• • High School Diploma/GED.
  • Minimum 2+ years of experience providing administrative support to senior-level leaders scheduling. appointments/updating calendars and coordinating travel required.
  • Due to Contractual requirements, must be a U.S. Citizen, permanent resident or green card holder

WE VALUE:

• • Associate degree Preferred.
  • Experience of working in highly commercial environments, with client focus and working alongside sales and marketing teams.
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel).
  • Excellent written and verbal communication skills.
  • Excellent time management, prioritization, and organizational skills. 
  • Iniduals who are self-motivated and do things before being asked by others or forced to by events.
  • Ability to focus on important information and identify key details.
  • Professional and courteous communication.
  • Highly dependable and trustworthy and able to manage conflicting priorities and deadlines.

$88,000 - $110,000 a year

Compensation & Benefits:

Non-Incentive Eligible

The pay range for this role is $88,000 – $110,000 annually.

Actual compensation within this range may vary based on the candidate’s skills, educational background, professional experience, and unique qualifications for the role.

What’s in it for you?

A competitive salary and innovative, game-changing work

Flexible work schedule

Employer subsidized health, dental, and vision insurance

401(k) match for student loan repayment benefit

Equity, 401k retirement savings plan + 12 Paid holidays and generous vacation + sick time

Paid parental leave

Employee discounts

Senior Administrative Assistant

WI - Madison

Full time

REQ-45944

The Senior Administrative Assistant will provide administrative support to Group leaders within the Advisor Group as well as related support for the Advisor Group as a whole. This role will generally support 2-3 leaders within the Advisor Group.

This can be a remote position. However, our ideal candidate will need to reside within 30 miles of out Madison, WI area. There will be periodic travel to our office or events.

 Job Duties and Responsibilities

• Provide day-to-day administrative support to the Front-Line Leaders, including email and calendar management, travel arrangements, submitting expense reports and other key responsibilities as assigned.
• Ensure leaders can focus on key jobs to be done and execute on plans for their model week/service models by thinking and acting proactively; use systems to assist them in managing calendar and prioritizing email/other incoming tasks.
• Collaborate with others in the Advisor Group and partners in the Centers of Excellence related to leader calendars and other requests.
• Establish and maintain efficient office management processes; perform routine administrative duties such as maintaining office supplies, processing mail and other needs of the Advisor Group related to the physical location (as applicable).
• Prepare meeting agendas and updates, maintains meeting notes, and arranges for implementation of action and follow-up items.
• Prepare presentation materials and spreadsheets to produce high quality reports and presentations.
• Responds to information requests and compose correspondence on a regular basis (often of a confidential nature).
• Manage logistics for local meetings, including AV/technical, location, catering, RSVP management, etc.
• Maintain strong business relationship with key stakeholders, including financial professionals, Advisor Group leaders/staff, enterprise leaders, and partners in the Centers of Excellence.
• Supports other various projects, programs, and processing functions as needed.

Required Job Qualifications

• 3+ years of administrative experience preferred.
• College or two-year degree from business or vocational school preferred.
• Demonstrated project management skills - success in managing, prioritizing, and organizing multiple projects at one time.
• Proficient experience with Microsoft Office Suite; ability to learn other software quickly (i.e. Salesforce, etc.).
• Ability to think proactively to anticipate needs and prepare accordingly.
• Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions.
• Ability to maintain the highest ethical, confidential, and professional standards at all times.
• Demonstrated ability to partner with key stakeholders to achieve stated goals (influencing skills).
• Excellent communication skills, including oral, written, presentation and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Demonstrated sound decision-making skills.
• Excellent business acumen skills, detailed knowledge of organization and variety of business areas.
• Demonstrated customer service skills and a service-minded attitude.

Pay Transparency

Thrivent’s long-term growth depends on attracting, rewarding, and retaining people who are committed to helping others thrive with purpose. We accomplish this by offering a wide variety of market competitive compensation programs to attract, reward, and retain top talent. The applicable salary or hourly wage range for this full-time role is $24.06 - $32.56 per hour, which factors in various geographic regions. The base pay actually offered will be determined by a variety of factors including, but not limited to, location, relevant experience, skills, and knowledge, business needs, market demand, and other factors Thrivent deems important.

Thrivent is unique in our commitment to helping people to be wise with money and live balanced and generous lives. That extends to our benefits.

The following benefits may be offered: various bonuses (including, for example, annual or long-term incentives); medical, dental, and vision insurance; health savings account; flexible spending account; 401k; pension; life and accidental death and dismemberment insurance; disability insurance; supplemental protection insurance; 20 days of Paid Time Off each year; Sick and Safe Time; 10 paid company holidays; Volunteer Time Off; paid parental leave; EAP; well-being benefits, and other employee benefits. Eligibility for receipt of these benefits is subject to the applicable plan/policy documents. Thrivent’s plans/policies are subject to change at any time at Thrivent’s discretion.

Executive Assistant

Remote, Greater Boston Area

Bitwarden is the trusted identity security leader for millions of users worldwide, empowering enterprises, developers, and iniduals to securely manage and share sensitive information anywhere.

Bitwarden makes it easy for all users to extend robust security across their devices with password management, secrets management, and passwordless and passkey innovations. The company is headquartered in Santa Barbara, California with team members located across the globe. Learn more at bitwarden.com. 

We are looking for a dedicated, detail-oriented Executive Assistant to join the Bitwarden team as we head into our next stage of growth. This person will support our Executive team, interact with our board members, and will be a key representative of the Bitwarden organization. 

For this role we’re looking for someone located in the Greater Boston area. This is a fully remote position with occasional travel required. 

RESPONSIBILITIES

• Work closely with our CEO and other members of our executive team and act as the CEO’s primary point of contact
• Provide critical support to the CEO through calendar management, coordination of events, arranging itineraries, and ensuring all logistical details are organized and planned accordingly
• Communicate effectively on behalf of the CEO through excellent written and verbal communications to ensure timely and professional engagement with stakeholders 
• Manage and attend executive meetings – actively participate in these meetings while capturing key information and action items
• Prepare presentations, reports, documentation, and other relevant materials for executive-level meetings 
• Occasionally travel to offsite team meetups, executive meetings, company events, trade shows, etc. and provide planning for these events

WHAT YOU BRING TO BITWARDEN

• 3-5+ years of Executive Assistant experience supporting C-level executives
• Demonstrated commitment to the EA profession, with goals of growing within this career path 
• Strong organizational skills with ability to prioritize competing demands from multiple leaders
• Strong experience building slide decks and presentations in Google Slides or Powerpoint for executive level meetings
• Proactive problem-solver who can anticipate needs and can work independently
• High emotional intelligence and discretion when handling confidential information
• Excellent written and verbal communication skills
• Collaborative and adaptable mindset, and is comfortable with ambiguity as the first EA hire building processes from scratch
• Proficiency with calendar/scheduling tools 
• Experience with travel booking platforms and complex itinerary management
• Comfortable with tech stack common in remote organizations (Google Workspace, Slack, Zoom, project management tools)

WHAT TO EXPECT IN THE INTERVIEW PROCESS

• Meeting with our Recruiting Manager
• Interview with our People Operations Lead
• Interview with our CEO
• Reference calls

A FEW REASONS TO WORK WITH US

• Our user community loves us and we love them. Come to work each day with a sense of purpose as we bring a more secure internet experience to everyone from our friends and family to the world’s largest organizations.
• Become an expert. You’ll get immersed in the prominent technology markets of security and open source software.
• We are dedicated to building a erse and talented team. Work remotely with motivated and supportive team members across the world.
• Learn and grow. Take on new challenges with the support of your team, and join our #growth-club to continue personal and professional development.

In the United States, the starting base compensation range for this role is $80,000 - $100,000.

Actual compensation may vary based on level, relevant experience, and skill set as assessed in the interview process, as well as market data by location. See our careers page for a list of benefits. Please note that compensation outside the U.S. will differ based on the market.

Outreach Librarian

Location: Atlanta, GA,  United States

Job Description:

Description

South College - We are one of the nation's fastest growing institutions of higher learning … come grow your career with us. In order to fully meet our Mission to our students, we require a erse combination of perspectives, backgrounds, life experiences, and ideas from our faculty and staff and will provide them with an equitable and inclusive work environment -where respect and open interchange of ideas are at the heart of that culture.

20,000 Students

10 Campuses

Competency Based Education

Online

Outreach Librarian Description

South College is seeking an Outreach Librarian to join our team. This position is fully remote but with the flexibility to participate in campus events. This position is scheduled 40 hours per week as scheduled with Supervisor and may include evening and weekend work.

Outreach Services:

• Develop outreach activities aimed at improving student success.
• Build library relationships with student support departments and academic programs to ensure the library is represented in relevant campus events, programs, and initiatives.
• Collaborate with academic programs to incorporate library instruction and support.
• Create instructional outlines for information literacy and library resource instruction, in collaboration with other librarians, to ensure comparable information is provided across the institution.
• Design appropriate print and online materials to assist with the promotion of library instruction, services, and resources.
• Build and maintain the library's virtual orientation modules for all locations and programs.
• Plan and maintain library outreach communication in multiple formats for all library users.

Instructional Services:

• Conduct orientations, research sessions, and workshops for library users to explain services, resources, and policies.
• Produce and maintain instructional and research guides as needed or as requested by supervisor.

Reference Services:

• Provide reference and research services through the library reference system.
• Maintain familiarity with the library collection and resources. Recommend print and electronic materials to support assigned subject areas.
• Communicate with assigned academic department(s) for collection development, and for the promotion and development of new user services and online initiatives.

Requirements

Education

• Minimum Master's Degree in Library Science or equivalent.

Title: Outreach Librarian

Location:  ORLANDO, FL

Job Type

Full-time, Remote

Job Description:

South College - We are one of the nation's fastest growing institutions of higher learning … come grow your career with us. In order to fully meet our Mission to our students, we require a erse combination of perspectives, backgrounds, life experiences, and ideas from our faculty and staff and will provide them with an equitable and inclusive work environment -where respect and open interchange of ideas are at the heart of that culture.

South College is seeking an Outreach Librarian to join our team. This position is fully remote but with the flexibility to participate in campus events. This position is scheduled 40 hours per week as scheduled with Supervisor and may include evening and weekend work.

Outreach Services:

• Develop outreach activities aimed at improving student success.
• Build library relationships with student support departments and academic programs to ensure the library is represented in relevant campus events, programs, and initiatives.
• Collaborate with academic programs to incorporate library instruction and support.
• Create instructional outlines for information literacy and library resource instruction, in collaboration with other librarians, to ensure comparable information is provided across the institution.
• Design appropriate print and online materials to assist with the promotion of library instruction, services, and resources.
• Build and maintain the library's virtual orientation modules for all locations and programs.
• Plan and maintain library outreach communication in multiple formats for all library users.

Instructional Services:

• Conduct orientations, research sessions, and workshops for library users to explain services, resources, and policies.
• Produce and maintain instructional and research guides as needed or as requested by supervisor.

Reference Services:

• Provide reference and research services through the library reference system.
• Maintain familiarity with the library collection and resources. Recommend print and electronic materials to support assigned subject areas.
• Communicate with assigned academic department(s) for collection development, and for the promotion and development of new user services and online initiatives.

Requirements

Education

• Minimum Master's Degree in Library Science or equivalent.

Title: Executive Assistant

Location: Fort Collins Brewery LC and HQ

Job Description:

Provide administrative support using a variety of administrative functions to executive level leadership.

Essential Duties:

.

Physical Requirements: Periods of sitting, working on computers. Some travel (plane, automobile) may be required.

Percent of Travel: 0% - 25%

Wage information is provided in compliance with the Colorado Equal Pay for Equal Work Act and is Bell’s and New Belgium's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience, skills, education, location, or other position-related reasons.

Starting Hourly Rate: $25.00-$35.50

All Full time Coworkers at Bell’s and New Belgium enjoy the following benefits after one calendar month of employment: Medical & Dental Insurance (options available for dependents), Basic Term Life and AD&D Insurance, Short Term Disability Insurance, Flexible Spending Account, Employee Assistance Program, PTO, 401k Match, Paid Caregiver Leave, and Profit Sharing. 

EEO Statement

Bell’s and New Belgium strictly prohibits and does not tolerate discrimination based on race, color, religion, creed, national origin or ancestry, ethnicity, sex, gender identity and expression (including gender nonconformity and status as a transgender inidual), age, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, marital status, sexual orientation, genetic information, or any other characteristic protected under applicable federal, state or local law.

Executive Assistant

Location: Remote - United States

Apply now

**This role is fully remote, but candidates must be based in the Pacific Time Zone or able to consistently work 8:30 AM–5:30 PM PST.

Role Overview**

Key Responsibilities

1. Calendar and Prioritization Management: Proactively manage complex, fast-changing schedules across global time zones, prioritizing critical meetings and tasks to align with business goals
2. Productivity Systems Development: Create and implement systems to maximize productivity and manage workload sustainably
3. Administrative Support: Provide assistance with travel planning, expense report organization, team communications, and other needs as directed
4. Team Meet-Up Planning: Assist with organizing in-person team meet-ups
5. Meeting Support and Documentation: Attend meetings and capture detailed notes, ensuring action items and insights are clearly documented
6. Availability for Urgent Needs: Be flexible to work outside normal business hours when needed, adapting to urgent needs and changes as they arise

Reasons to Join

1. Purpose-Driven Mission: Contribute to a bold mission in AI—unlocking human potential through cutting-edge technology
2. High-Impact Role: Play an essential role in supporting Executive Leadership, directly contributing to the company’s strategy and daily operations
3. Learn from a World-Class Team: Engage daily with experts from varied backgrounds, cultures, and disciplines across a globally distributed organization
4. Be Part of AI's Future: Turing works with leading AI companies, shaping what’s possible with advanced technology—an exciting space for those passionate about AI’s impact on society

Qualifications

• Minimum of 5 years supporting multiple C-level executives
• Minimum of 2 years working in a fully-remote environment
• Demonstrated ability to thrive in high-intensity, dynamic environments
• Exceptional organizational and prioritization skills
• Ability to handle confidential and sensitive information with discretion
• Strong communication skills and attention to detail
• Adaptability, resilience, and commitment to work non-traditional hours as needed
• Familiar with Google Suite for Docs, Sheets, Slides, Gmail, Slack, and Zoom

Ideal Candidate

• Mission-Aligned: Genuinely inspired by Turing's mission to unleash the world’s untapped human potential
• Relentlessly Driven: Sees this as a unique opportunity to learn from a high-performance environment and is willing to go above and beyond
• High Flexibility and Commitment: Available for immediate needs, proactive, and ready to adapt to any situation

Compensation: $105,000-$120,000 USD

Values:

• We are client first: We put our clients at the center of everything we do, because their success is the ultimate measure of our value.
• We work at Start-Up Speed: We move fast, stay agile and favor action because momentum is the foundation of perfection
• We are Al forward: We help our clients build the future of Al and implement it in our own roles and workflow to amplify productivity.

Advantages of joining Turing:

• Amazing work culture (Super collaborative & supportive work environment; 5 days a week)
• Awesome colleagues (Surround yourself with top talent from Meta, Google, LinkedIn etc. as well as people with deep startup experience)
• Competitive compensation
• Flexible working hours

Licensing Coordinator

The Cognella Licensing Team is seeking an exceptional inidual to a fill a critical administrative role within our department. The Licensing Coordinator reports directly to the Senior Licensing Manager and is responsible for assisting with a wide range of publishing projects, including project management, contract administration, and data entry. This inidual will regularly communicate by phone and email with authors, publishers, and internal team members in a fast-moving, team-oriented environment. This position requires tremendous attention to detail, exceptional organizational skills, and outstanding written and verbal communication skills.

Responsibilities:

• Support efforts to secure rights for copyright-protected materials
• Review reading lists, identify any potential concerns, research, verify rights holder, prepare and send permissions requests and follow up on requests sent
• Vendor and author communication
• Interact directly with publishers and other company constituents
• Secure written agreements within company’s cost guidelines
• Process invoices:
  • Help to maintain and update a large database of publisher information
• Pricing/estimates:
  • Prepare licensing fee estimates and advise clients about quality and cost-effective materials
  • Performs quality/accuracy assurance checks on all projects
• Provide quality checks on all projects to ensure accuracy of information entry, spelling, content to metadata matches
• Make detailed notes on all work completed
• Assist other licensing team members with:
  • Subsidiary (audio and translation) rights sales
  • Library curation
  • Other tasks as requested

ualifications:

• Must be 18 years or older
• Bachelor’s degree required
• Administrative or project management experience preferred
• Professional demeanor; ability to work well with clients and teammates
• Strong verbal and written communication skills
• Excellent attention to detail
• Very strong computer skills; familiarity with Microsoft Excel and CRM programs
• Ability to take meticulous notes
• Excellent problem-solving skills; works well under pressure and is comfortable highlighting errors and working with others to fix them
• Adaptability to new processes
• Superb organizational skills with proven ability to work independently to prioritize daily operations and long-term projects in order to meet deadlines, ensure efficient workflow, and handle multiple tasks simultaneously

Compensation: Starts at $19.00/hour in the Junior Professional Level 1 category. Pay is commensurate with assigned professional levels and relevant industry and department experience.

Cognella also provides a comprehensive and competitive benefits package for Full-Time Employees. We offer a health, vision, and dental plan at a 70% contribution match for the inidual; generous vacation with Cognella’s new “flexible” vacation policy of non-accrued paid time off; holiday (12 holidays/year); sick time (10 days/year); and 401K matching plan (4% match on the first 5% of an employee’s annual compensation after one year of employment (100% match of the first 3% and 50% match from 3%-5% of an employee’s annual compensation)); and anniversary, wellness, public transportation, and educational programs.

Title: Licensing Coordinator

 Reports to: Senior Licensing Manager

Status: Full-Time, Non-Exempt

Start Date: Immediate

Location: Solana Beach (San Diego County), CA/Remote

Radar Systems Replacement Program Administrator

Arlington, VA, USAEmployees can work remotely

Full-time

Company Description

Job Description

Crown Innovations, Inc. is growing and seeking professionals to support critical radar systems upgrades nationwide as part of a major FAA effort to modernize the US National Airspace System. This work enhances the safety, reliability, and efficiency of air traffic operations. Crown Innovations is seeking a highly organized and detail-oriented Program Administrator to join our dynamic team.  

This role is essential in managing the administrative aspects of our programs, ensuring efficient operations, and supporting program managers in achieving strategic objectives.  Our Program Administrator will oversee the planning, implementation, and management of specific programs within our organization, supporting the deployment of the Brand-New Air Traffic Control Radar Replacement System.  

Their core responsibilities include managing budgets, coordinating staff, ensuring compliance with policies, developing program timelines, and evaluating effectiveness through assessment tools.

They serve as a key liaison between stakeholders, including funding agencies, community partners, and internal teams, to ensure program goals are met efficiently.

This position can be remote, anywhere in the continental US, or can be located at our Crown HQ in Arlington, VA. 

• Oversee day-to-day administrative tasks for various programs, ensuring smooth operations and compliance with organizational policies.
• Assist in planning, execution, and monitoring of program activities, including scheduling meetings, preparing agendas, and documenting minutes.
• Maintain accurate program documentation, including reports, budgets, schedules, and compliance records.
• Coordinate communication between stakeholders, program teams, and external partners.
• Monitor program progress and assist in tracking key performance indicators (KPIs) to ensure alignment with project goals.
• Support the preparation of program proposals, presentations, and grant reports.
• Manage logistics for program events, including venues, catering, and participant communications.
• Analyze program performance data to identify trends and recommend improvements.
• Ensure compliance with regulatory standards and organizational guidelines.

Qualifications

• Bachelor’s degree in business administration, public administration, management, or a related field. 
• 3+ years of experience in program administration, project coordination, or a similar role. 
• Experience with Air Traffic Control Radar Systems in terms of their respective technical operations is a plus
• Proven experience with budget management, financial reporting, and resource allocation. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., Asana, Trello, Microsoft Project). 
• Strong organizational, multitasking, and time-management skills with the ability to handle competing priorities.
• Excellent written and verbal communication skills, with attention to detail and analytical abilities.
• Experience with data analysis, reporting tools, and database systems is a plus.
• Ability to work collaboratively in cross-functional teams and build strong relationships.
• Must be a US citizen and be able to obtain a Public Trust

We offer a competitive benefits package including matching 401K, comprehensive medical, dental, and vision plans, and generous PTO. Crown has been voted one of the best places to work in the Washington, DC area; we built this reputation by hiring great people who value and support the mission of our customers.

Legal Administrative Assistant (Remote – Detroit, MI)

remote type

Fully Remote Location Specific

locations

USA - MI (Remote)

time type

Full time

job requisition id

R25566

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection. 

Job Description

This Legal Administrative Assistant provides administrative support for the Client Legal Services Attorneys in an office under limited supervision. The role enters and manages data including pleadings, motions and all trial, arbitration, and mediation letters, as well as calendars, files, and related events in case management systems. This inidual is also responsible for confirming related events and activities, closing, maintaining and archiving files, in addition to monitoring and routing internal and external client inquiries.

Key Responsibilities

• Provide dedicated legal and administrative support to 2–3 Client Legal Services Attorneys
• Open and maintain new lawsuits, ensuring accurate setup and ongoing management within case management systems
• Coordinate and manage attorney calendars, including court dates, deadlines, depositions, and hearings
• Schedule, prepare, and file depositions with courts and all required parties
• Prepare, file, and serve pleadings and legal documents in both paper and electronic formats, including e-filing across multiple jurisdictions
• Process and manage high volumes of electronic mail related to pleadings, filings, and court correspondence
• Serve as a primary point of contact for courts, plaintiff counsel, IME vendors, and internal stakeholders, maintaining professional and timely communication
• Manage document organization, version control, and case file maintenance to ensure accuracy and compliance
• Coordinate issuance of settlement checks and follow up on required closing documentation to ensure timely case resolution
• Monitor deadlines and ensure compliance with procedural and filing requirements

Education

• High School Diploma or GED

Minimum Qualifications

• Prior exposure to a legal, litigation, claims, or professional services environment, through work experience, internships, or related administrative roles.
• No-Fault experience
• Basic familiarity with legal documents and processes, such as pleadings, filings, calendaring, and document management
• Experience supporting multiple priorities, deadlines, or stakeholders in a fast-paced environment
• Comfort working with electronic filing systems, document management tools, and high volumes of electronic correspondence (training provided)
• Strong attention to detail, organization skills, and professional communication abilities
• Ability to learn legal procedures, court requirements, and internal systems with guidance

Supervisory Responsibilities

• This role does not include supervisory duties.

Explore the Benefits of Joining Allstate's Client Legal Services

• Exceptional Work-Life Balance: At Allstate, we understand the importance of achieving harmony between work and personal life. Our in-house litigation roles provide more predictable schedules and flexibility, allowing you to excel professionally while enjoying a fulfilling personal life.
• Holistic Understanding of the Business: As part of the Allstate legal team, you'll gain invaluable insight into our erse business operations, objectives, and culture. This comprehensive understanding enables you to align legal strategies closely with the company's goals, fostering impactful contributions and strategic partnerships across departments.
• Direct Client Collaboration: Working in-house at Allstate means collaborating directly with internal stakeholders and business units. This close partnership cultivates deeper client relationships, facilitating a nuanced understanding of their needs and priorities. By providing proactive legal guidance and support, you'll play a pivotal role in driving the company's success.
• Strategic Influence and Impact: As an integral member of our legal team, you'll have the opportunity to shape strategic decisions and risk management initiatives. Your insights and expertise will inform key business decisions, empowering you to mitigate risks effectively and drive positive outcomes that directly impact Allstate's bottom line.
• Diverse Legal Challenges: In-house litigation roles at Allstate encompass a broad spectrum of legal work beyond traditional litigation, including regulatory compliance, risk assessment, and dispute resolution. This ersity of challenges ensures continuous professional growth and development, expanding your skill set and enhancing your career trajectory.
• Professional Growth Opportunities: With ample opportunities for advancement and professional development, you'll have the support and resources you need to reach new heights in your legal career.

#LI-AT2

Skills

Business Communications, Calendar Management, Client Relationship Building, Detail-Oriented, Issue Management, Litigation, Office Administration, Organizational Efficiency, Scheduling, Time Management

Compensation

Compensation offered for this role is 19.76 - 30.33 per hour and is based on experience and qualifications.

Title: Experienced Paralegal - Business Immigration (NIV)

Location: Santa Monica, California, United States

Department: 01 - Santa Monica

Employment Type

Full-Time

Minimum Experience

Mid-level

Compensation

$60,000 - $75,000 DOE

Job Description:

WR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With offices across multiple time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service providers worldwide with over 50 attorneys and 150 immigration professionals working out of offices in Boston, Denver, Los Angeles, New York, Oakland, San Diego, San Francisco, Santa Monica, and Shanghai.

Legal Assistants and Paralegals report to Team Managers and attorneys and work alongside other members of the legal team to prepare and file cases for a variety of non-immigrant and immigrant visa applications. These team members play a critical role in providing legal services for the firm’s clients by producing the forms and other documents needed to accurately complete cases for a high volume of iniduals and companies.

We are currently looking to add a Legal Assistant/Paralegal to the NIV team supporting our Santa Monica office; remote candidates will be considered, with preference given to those able to work according to Pacific Time Zone hours. 

Responsibilities:

• Expanding on previous understanding of US Immigration Law using resources and training provided by the firm

• Establishing a deeper understanding of the requirements and general case processing for a variety of non-immigrant visa types, including H-1B, TN, B, and L visas

• Drafting and organizing forms and documents as directed by the Team Manager

• Communicating with clients regarding visa instructions, approval notices, and welcome packages, alongside attorneys and more senior team members

• Assisting legal and administrative teams in requesting and organizing documents for new processes

• Processing and organizing government correspondence, including receipt notices, approval notices, and requests for evidence

• Entering data accurately and consistently into internal data management platforms

• Working on other projects as directed by the Team Manager or attorney

Requirements:

• Bachelor’s degree with strong academic record
• 3-5 years of business immigration law experience required
• Superb attention to detail
• Strong analytical, critical and quantitative thinking skills
• Excellent time management and organization skills
• Demonstrated ability to utilize office software accurately and efficiently
• Willingness to adapt to and embrace updates in office technology
• Ability to communicate clearly and professionally

Interested applicants should submit a cover letter, resume, and a writing sample. Salary may vary based on location and experience. The expected salary range for this position is between $65,000 and $85,000 per year. 

Benefits:

WR Immigration offers a robust and competitive suite of benefits designed to support the health, well-being, and financial security of our team members. Benefits for full-time employees include paid time off and paid holidays; medical, dental, vision, and life insurance coverage; health savings and flexible spending accounts to help offset healthcare and dependent care expenses; multiple retirement plan options (401k & Roth 401k); and access to an employee assistance program. Benefits availability and eligibility may vary based on role and employment status.

Additional Information:

WR Immigration is committed to creating, fostering, and preserving an inclusive environment. We support our team members from all nations and backgrounds to achieve their goals and build lives of purpose and success. We recognize that our team members bring erse talents, skills, and experiences, and we believe it is our responsibility to create an inclusive and respectful workplace that inspires excellence and compassion, both internally and in our service to clients.

Client Experience Associate

Location: Position Only Available to Residents of Florida, Georgia, South Carolina, North Carolina, Virginia, Texas, Utah, Idaho, Tennessee, Missouri, Ohio, or Arizona.

Remote

Job Description:

We're on a mission to help the world work Anywhere. Whether working from home, an office, or Anywhere, we offer products and services designed to help people work and learn together, whether they're across a table or across the world. Work is what we do, not where we do it.

To help us review applications efficiently, we ask that you apply to only one Client Experience Associate role at a time. If you are Bilingual (English/Spanish), one application can be considered for both Bilingual and Non-Bilingual opportunities. Please note that multiple applications for the same role will not be considered.

We are looking for a Client Experience Associate to join our team! Please see below for more information

• Please watch: A Day in the Life of a Client Experience Associate

• You will be taking customer calls, capturing incoming leads, taking orders, and scheduling appointments, while working from the comfort of your own home.

• In this role, you will be taking inbound calls and forwarding messages to our clients in a fast-paced environment.

• You will work from your computer for the duration of your shift and regularly work 40 hours per week with a minimum of 8 hours on Fridays, Saturdays, and Mondays.

Your Skills

• An excellent communicator, verbally and written.

• Growth mindset, and is excited to learn new things.

• Passionate about customer service.

• People-focused, friendly and knows how to listen.

• Dependable and shows up when expected.

• Above-average computer skills, including typing.

• The ability to stay calm and efficient under pressure.

• Willingness to complete an introductory learning and development phase at satisfactory levels.

Job requirements

Compensation & Benefits

• Starting at $16.00/hour.

• Benefits are available after 60 days of employment.

Your System

We operate on a 'Bring Your Own Device' policy and there are certain system requirements that must be met in order to ensure our applications can work successfully on your computer. 

About AnywhereWorks

Work is what you do, not where you do it. We’re on a mission to help the world work Anywhere. We believe people should be able to work and learn together, whether they’re communicating across a table or across the world.

We offer a erse set of products and services to a variety of businesses, from live answering services to scheduling and payment platforms to shared working spaces. We empower people to communicate, collaborate and produce. We’re committed to building a more inclusive future of work, where people can contribute from Anywhere.

What "Anywhere" Means to Us

Other terms out in the world are “remote” “distributed” “telecommuting” – for us, these words do not speak to the experience we hope you will have working with us Anywhere.

Isolation and a lack of social interaction are common concerns when people think about Remote working. The word “Remote” itself can conjure up ideas of loneliness and being disconnected from your colleagues. That’s why we like the more empowering language of “working Anywhere”, with Anywhere representing an unconstrained, plugged-in destination.

Background Check

Please note that all candidates who receive a conditional offer of employment will be required to undergo a background check as part of the pre-employment screening process. This is to ensure the safety and integrity of our workplace and to comply with our company policies.

We comply with all requirements of the Fair Credit Reporting Act (FCRA) to ensure the privacy and rights of our applicants are protected.

Equal Opportunity

AnywhereWorks is committed to providing equal opportunity employment; creating, managing, and valuing ersity in our workforce; providing a safe work environment; and fostering a culture of belonging where all employees are included, treated with dignity and respect, promoted on their merits, and placed in positions to contribute to our future success

Title: Client Experience Associate - Virginia

Location: Anywhere in Virginia, United States

Remote

Job Description:

We're on a mission to help the world work Anywhere. Whether working from home, an office, or Anywhere, we offer products and services designed to help people work and learn together, whether they're across a table or across the world. Work is what we do, not where we do it.

To help us review applications efficiently, we ask that you apply to only one Client Experience Associate role at a time. If you are Bilingual (English/Spanish), one application can be considered for both Bilingual and Non-Bilingual opportunities. Please note that multiple applications for the same role will not be considered.

We are looking for a Client Experience Associate to join our team! Please see below for more information:

Your Role

• Please watch: A Day in the Life of a Client Experience Associate

• You will be taking customer calls, capturing incoming leads, taking orders, and scheduling appointments, while working from the comfort of your own home.

• In this role, you will be taking inbound calls and forwarding messages to our clients in a fast-paced environment.

• You will work from your computer for the duration of your shift and regularly work 40 hours per week with a minimum of 8 hours on Fridays, Saturdays, and Mondays.

Your Skills

• An excellent communicator, verbally and written.

• Growth mindset, and is excited to learn new things.

• Passionate about customer service.

• People-focused, friendly and knows how to listen.

• Dependable and shows up when expected.

• Above-average computer skills, including typing.

• The ability to stay calm and efficient under pressure.

• Willingness to complete an introductory learning and development phase at satisfactory levels.

Job requirements

Compensation & Benefits

• Starting at $16.00/hour.

• Benefits are available after 60 days of employment.

Your System

We operate on a 'Bring Your Own Device' policy and there are certain system requirements that must be met in order to ensure our applications can work successfully on your computer. 

About AnywhereWorks

Work is what you do, not where you do it. We’re on a mission to help the world work Anywhere. We believe people should be able to work and learn together, whether they’re communicating across a table or across the world.

We offer a erse set of products and services to a variety of businesses, from live answering services to scheduling and payment platforms to shared working spaces. We empower people to communicate, collaborate and produce. We’re committed to building a more inclusive future of work, where people can contribute from Anywhere.

What "Anywhere" Means to Us

Other terms out in the world are “remote” “distributed” “telecommuting” – for us, these words do not speak to the experience we hope you will have working with us Anywhere.

Isolation and a lack of social interaction are common concerns when people think about Remote working. The word “Remote” itself can conjure up ideas of loneliness and being disconnected from your colleagues. That’s why we like the more empowering language of “working Anywhere”, with Anywhere representing an unconstrained, plugged-in destination.

Background Check

Please note that all candidates who receive a conditional offer of employment will be required to undergo a background check as part of the pre-employment screening process. This is to ensure the safety and integrity of our workplace and to comply with our company policies.

We comply with all requirements of the Fair Credit Reporting Act (FCRA) to ensure the privacy and rights of our applicants are protected.

Equal Opportunity

AnywhereWorks is committed to providing equal opportunity employment; creating, managing, and valuing ersity in our workforce; providing a safe work environment; and fostering a culture of belonging where all employees are included, treated with dignity and respect, promoted on their merits, and placed in positions to contribute to our future success.

Executive Administrative Assistant

South Portland, ME

Full time

JR100758

Behavioral Health Home (BHH) program

Pay rate: $23 - $25/hour

The Opportunity Alliance is seeking a compassionate, organized, and dedicated Executive Administrative Assistant to jump in and support our Behavioral Health Home (BHH) program.

The Behavioral Health Home (BHH) program delivers integrated care to people who struggle with mental health. The BHH model of care offers care coordination to help support clients in the community in achieving their goals and aspirations for wellbeing.

This Administrative Assistant role is a key position in the effective and efficient operations of the BHH program. Strong teamwork skills and ability to work independently on a daily basis are vital. This position is in constant contact with all members of TOA teams, attending to details while monitoring and contributing to the success of the whole program. 

The administrative assistant is responsible for ensuring that the office runs smoothly, reception is timely and supportive, equipment is in working order, processes are in place and followed to meet revenue goals, staff are supported to complete their tasks and all administrative tasks are prioritized to meet program goals. 

Communication in its various forms is a central activity to keep staff connected and up to date and to facilitate processes and projects with other departments in the agency.  This position must maintain strong working relationships with other departments at TOA including IT, HR, CQI, Finance, Facilities and Operations. 

The administrative assistant works closely with the Director by maximizing resources, responding to the arising situation and following through on work plans.

Here is what our team has to say about their work, the BHH team and TOA:

• “I remember in the interview hearing about how supportive the culture is, but I just didn’t imagine it was as supportive as it truly is.”
• “We are a strong tight-knit family; we listen and help each other. We all have different strengths.”

Schedule: This is a 40 hour/week, hourly position.

M – F, regular business hours

Location: Primarily remote (in Maine). Office is based in South Portland, ME. Some in office work may be required for team meetings or other requirements.

Qualifications:

• High School Diploma required with 2-3 years’ experience in a community mental health office, medical office or other professional setting and electronic records experience required or, Associate’s Degree or higher in business or human services related field and 1-2 years’ experience in a community mental health office, medical office or other professional setting and electronic records experience preferred.
• Knowledge of erse cultures and issues of poverty are important.
• Demonstrated computer competency including Microsoft Office products, Excel and typing 40 wpm required.
• Knowledge of general business procedures, organizational and professional communication skills, ability to prioritize work, ability to operate telephone systems, experience in a fast-paced environment with multiple demands, ability to multi-task.
• Must be able to able to successfully pass a criminal background, child protective service check & sex offender check.
• Must not be on the state or federal suspension and disbarment list.
• Must be able to exert moderate physical effort with occasional standing, walking, reaching, stooping, bending, kneeling, crouching, typing and frequently lift and carry material weighing up to 25 pounds.
• Driving may be necessary to attend meetings and trainings but is not a primary and essential job responsibility.

Benefits: Our benefits include but are not limited to:

(offered to full-time and part-time employees)

• Generous paid time off accrual
• 9 paid holidays per calendar year and up to 3 floating holidays per calendar year 
• Excellent medical benefits at very reasonable cost 
• Dental and Vision insurance options 
• Agency paid basic life insurance and STD & LTD disability insurances 
• 403(b) retirement with a generous agency match (all employees are eligible)
• Tuition Reimbursement – offered once per year through an application process
• The Opportunity Alliance (TOA) is a qualified employer under the Public Service Loan Forgiveness (PSLF) program.

Meetings and Events Coordinator

Location: Remote, United States

A New Role. A New Opportunity. Your Next Step

ServiceMaster**®** Brands is growing! We’re adding a brand-new position to our team, and this is your chance to be part of something exciting. We always Act with Agility, which means we’re always learning, evolving, and finding better ways to succeed together. If you’re ready to help us innovate, adapt, and deliver results that matter, we’re ready for YOU!

Perks & Benefits That Support You:

• Medical, Dental, and Vision insurance starting the first day of the month after you’re hired
• Competitive 401(k) match to help you invest in your future
• Enjoy 15 days of paid time off, plus 10 paid holidays and 2 floating holidays to recharge and celebrate
• We’re committed to your development with career advancement and professional growth

Join our team as a Meeting and Events Coordinator!

Step into a role where you’re the driving force behind standout conferences and leadership events. As the Meetings and Events Coordinator, you’ll take ownership of registration, travel, housing, and transportation logistics while keeping event communications and reporting running smoothly. You’ll manage key administrative and accounting tasks with plenty of autonomy, collaborate with leadership weekly, and shape experiences that leave a lasting impact.

Location: This position is 100% remote with 20% travel required. 

What you'll do:

• Lead registration operations for major conferences and summits, including vendor negotiations, launch, data integrity, and attendee compliance

• Oversee all air travel logistics by negotiating airline contracts, managing group travel submissions, approving fares and changes, and reconciling final statements

• Serve as primary contact for conference housing, managing room assignments, rooming lists, and hotel relationships to avoid attrition penalties

• Select and manage transportation partners through RFPs, coordinate shuttle logistics using flight manifests, and reconcile final billing

• Manage corporate travel programs, including preferred‑partner negotiations, incentive travel development, analytics reporting, and oversight of $6M+ in annual spend

• Plan and execute small meetings across business units, handling space, F&B, concessions, logistics, and budgets; approve contracts up to $50,000

• Support broader event operations including communications coordination, sponsorship invoicing and deliverables, RFP collection, project plans, surveys, and inbox management

What you will bring:

• Exceptional written and verbal communication skills, including strong writing and editing abilities

• Strong critical‑thinking skills with the ability to analyze new information, evaluate options, and make sound, independent decisions

• Proven problem‑solving abilities, especially in identifying complex issues, assessing alternatives, and implementing effective solutions

• Excellent time‑management skills, with the ability to prioritize, multitask, and manage projects in a fast‑moving environment

• Experience working with executive leadership and building consensus among erse groups

• High proficiency in Microsoft Office and comfort adapting to evolving processes, tools, and demands

• Demonstrated ability to improve workflows, manage vendor relationships, and maintain professionalism under pressure

Education or Equivalent Experience:

• Bachelor’s degree in Marketing, Business Administration or in related field required, or combination of equivalent knowledge and experience.
• A minimum of 2 years of experience in a comparable position.
• Certified Meeting Professional (CMP) preferred

About SMB:

ServiceMaster® Brands is a leading provider of residential and commercial services in restoration, cleaning, moving, and bioremediation. Founded in 1929, we operate 4,600+ locations through 3,200 franchisees, serving over 1 million _home_s and businesses annually. Today, we do business under seven trusted brands across 50 states and nine countries, generating more than $3.5B in system-wide sales: ServiceMaster Restore®, ServiceMaster Clean®, Merry Maids®, TWO MEN AND A TRUCK®, TWO MEN AND A JUNK TRUCK®, Aftermath Services®, and Indoor Science.

While each brand has its own identity, we share a vision: to become the most admired brand in every industry we serve. Our purpose—Be there when you need us™—extends to our team, where growth, well-being, and success are priorities.

Equal Opportunity Employer:

Accessibility & Accommodations:

Pre-Employment Screening:

California Applicants:

Background checks are required, and qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.