Title: Remote Executive Assistant

Location: Dallas TX US

Job Description:

Zirtual is a work-life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. Our US-based Virtual Assistants (VA) strive to meet and exceed client needs and expectations.

The Virtual Assistant is a vital member of Zirtual. The VA is the main point of contact with clients and will work independently with the clients. The VA will receive support from their assigned Account Supervisor, who will assist the VA & client relationship with plan modifications, questions, feedback on quality, delegation issues, and more.

The VA will provide a high-level professional administrative service by working on tasks and projects as assigned by the client, and ensuring they are executed on time and to the highest level of quality. The VA is responsible for being the main point of contact for their assigned clients, and being familiar with each client’s needs and preferences. The VA must have consistent and proactive communication with clients and the Account Supervisors. Virtual Assistants are expected to be available for clients during business hours as agreed upon with each client, but around-the-clock availability is not expected. Virtual Assistants send weekly usage reports, respond to all communication within a two-hour response window, maintain detailed and up-to-date client profiles, and follow Zirtual’s best practices for success.

Essential Duties and Responsibilities

• Desired Skills and Attributes:
  • Clear, precise, proactive, and professional written and verbal communication skills
  • Ability to organize and effectively prioritize tasks
  • Ability to multi-task with various programs and learn new programs as required
  • Ability to commit to a minimum of one year with Zirtual
  • Must have meticulous attention to detail, along with the ability to comprehend difficult tasks
  • Capable of responding to stress in a fast-paced environment
  • Strong interpersonal skills and ability to quickly develop working relationships
  • Affable and enthusiastic attitude toward teamwork
  • Internet/Web and computer-savvy
• Qualifications:
  • Associate’s Degree, Bachelor’s Degree, or a minimum of 5 years experience as an Executive Assistant to C-level executives
  • Minimum of 4 years of administrative experience
  • Preferred experience working with C-level executives
  • Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office
  • Proficiency with a task management program such as Trello or Asana
  • Preferred experience with a communication program such as Slack
  • Preferred experience with a CRM platform such as SalesForce, Hubspot, or Zoho
  • Preferred experience with an expense reporting program such as Quickbooks or Expensify
  • Preferred experience with a travel management program such as Concur
  • Preferred experience with a social media management program such as Hootsuite and WordPress
  • Preferred experience with AI tools
  • Reliable Internet connection, computer, and phone
  • Typing ability of at least 50 WPM with accuracy
  • Available during business hours PST or EST Monday-Friday, unless otherwise agreed in writing with each client

Requirements

• At least 4-5 years experience in a closing sales role
• Demonstrated experience consistently meeting and exceeding quota
• Experience managing the sales cycle across Hubspot or other CRMs
• Hard-working and persistent, ensuring delivery of great and measurable results
• Experience collaborating using remote tools like Slack/Zoom/Google Calendar.
• Ability to work independently and take initiative
• Positive attitude and curious, consultative nature
• Excellent communication skills

Benefits

Compensation

• • You will be compensated as a 1099 independent contractor. VA’s are paid 47% of their client’s monthly plans with monthly pay averaging $1500-$3800 per month depending on the client mix. After 6 months of tenure, VA’s revenue split can increase to 50%.

Title: Temporary Administrative Assistant, CPA List

Location: United States

JobDescription:

Forbes believes in the power of entrepreneurial capitalism and uses it on various platforms to ignite the conversations that drive systemic change in business, culture and society. We celebrate success and are committed to using our megaphone to drive ersity, equity and inclusion.

Seeking experienced temporary administrative assistants to assist in creating the Forbes Lists, Accounting.

Requirements:

• Skilled in working with spreadsheets as well as database management experience
• Research experience
• Readiness to work quickly on multiple projects with multiple stakeholders
• Commitment to detail and deadlines with high-level time management and organizational skills
• Ability to handle outreach to nominated CPAs

The ideal candidate:

• Familiarity with analytics and research methods, formulas, survey design, and statistical analysis
• Project management experience
• Engaging interpersonal communication skills
• Commitment to detail and deadlines
• Knowledge and experience in the accounting field a +
• Bachelor’s degree required
• Journalism experience a +

The hourly rate for this role is $30.00 – $30.00.

Forbes has estimated the compensation range set forth above in good faith. The compensation range is what we believe we will offer, and ultimately pay, a successful candidate. In determining this range, we consider the experience, level of education (if applicable to the role), knowledge, skills, and abilities required to be had by a successful candidate as well as the budget and the company’s pay rates, generally. This said, we may have to make changes to our compensation estimates and job descriptions from time to time and we expressly reserve the right to do so. Should we make any such changes, this advertisement will be revised to reflect such revisions. We encourage you to occasionally re-visit this advertisement to ensure that you are abreast of any changes.

#LI-Remote

Forbes aims to offer employees the flexibility they need in order to be successful. We offer a hybrid work schedule for our employees. Some roles may be fully remote (within the U.S.) if it aligns with the needs of the position

Forbes is an equal opportunity employer.

Staff and Applicant Privacy Notice

Notice of E-Verify Participation

Research Administrative Assistant

Remote

Compensation Unspecified

A health and wellness non-profit organization is looking for a Research Administrative Assistant to join their team. In this role you will be working with researchers and scientists

Location:100%Remote! (must be willing to work PST hours)

Salary:Up to 40K (with full benefits)

Requirements:

• 1+ year of administrative experience
• Strong communication skills (written and verbal)
• Experience taking detailed meeting notes
• Interest in recovery/substance use disorder/criminal justice system

Pluses:

• Bachelor’sdegreein social sciences, public health, or similar discipline
• Indirect or direct lived experience with recovery and/or criminal justice system
• Experience with logistics/travelplanning for groups
• Experience managing multiple calendars, using Outlook
• Research experience
• Experience with APA citations for scientific papers

Executive Administrative Assistant

locations

RemoteUS

Full time

With minimal supervision provide the highest level of confidential administrative support to the Executives Office (Position Category E1 E3; 50% or more of the time).

Compose and release a variety of high-level correspondence to ensure timely, effective, professional correspondence from the Executives Office

Act as the Executives liaison with internal and external contacts, to ensure routine questions or problems are answered timely and effectively

Receive, track and follow up on the resolution of escalations to the Executive

Type correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed to ensure effective accurate, and timely correspondence

Perform confidential administrative functions such as assembling reports or proposals for internal and external use. Prepare routine and non-routine reports to ensure timely, effective distribution of information

Support departmental projects by gathering information and tracking status

Support the development of departmental presentations by gathering information, preparing handouts, preparing power-point presentations, and preparing text

Transcribe, and distribute minutes of important meetings to maintain records and ensure effective, timely communication to relevant parties

Manage and maintain departments’ records/files to ensure the security and confidentiality of the files

Maintain calendars, schedule meetings, and appointments, arrange travel and hotel accommodations to ensure effective time management

Job Specifications

Typically has the following skills or abilities:

Four years of high-level administrative experience with at least two years providing complex secretarial support or the equivalent

Demonstrated ability to support a vice president or above (E1 E3) greater than 50% of the time

Demonstrated ability to represent the executive in a professional manner to internal and external audiences

Type 30 wpm

Demonstrate experience working with confidential and sensitive information

Proficient with spreadsheets, word processing, and presentation applications

Strong verbal and written communication skills

Strong business acumen skills

Ability to meet tight deadlines

Ability to be flexible

Ability to understand and follow department and company policies and procedures

Ability to develop good working relationships across functional areas

#LI-REMOTE

#LI-VISIONCARE

Compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions.

Salary Ranges: $17.00 – $27.50

Data Entry & Benefits Design Specialist

What are we looking for in our Data Entry & Benefits Design Specialist?

Data Entry & Benefits Deisgn Specialist

Pay Range: $22 – $26.00 / hr

Contract Duration: July 1, 2024 – January 31, 2025

Location: Remote (Must work Central Time Zone hours)

Position Overview: As a Benefit Documentation Specialist, you will play a pivotal role in the detailed programming and customization of each customer’s unique ID card. This position involves collaborating with internal teams, ensuring timely updates to contracts, and maintaining the accuracy and integrity of customer documentation.

Key Responsibilities:

• Collaborate with internal subject matter experts to ensure timely updates of contracts.
• Create and update sample prototype documents to assist the contracts team.
• Prepare test plans and conduct system testing to ensure accurate incorporation of document requirements.
• Engage with relevant stakeholders (e.g., business analysts, fillers, regulatory affairs) to clarify document information or correct errors.
• Monitor customer documents to ensure adherence to timelines and deadlines for maintenance and updates.
• Receive and fulfill requests for updates to contract documents.
• Assign customer update projects to relevant internal staff members.
• Review and gather relevant information (e.g., past production, new documents) to complete contract updates.

Qualifications:

• Proven experience in documentation or contract management.
• Strong collaboration skills with the ability to work effectively with internal teams and stakeholders.
• Excellent attention to detail and organizational skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Familiarity with system testing and creating test plans is a plus.

Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Administrative Coordinator

• USA
• 49,000-54,000 per year
• Salary
• Full Time

Position Title: Administrative Coordinator / Philanthropy Department

Location: Remote USA

Salary: $49,000- $54,000

Status: Full-time, salaried, exempt

Reports to: Vice President, Philanthropy and Marketing

ABOUT US:

Since 1988, Rainforest Trust has been safeguarding imperiled tropical habitats and saving endangered species by establishing protected areas in partnership with local organizations and communities. With our partners, we have protected more than 51 million acres of vital habitat across Latin America, Africa, Asia and the Pacific. Rainforest Trust is a 501c3 nonprofit organization that relies upon the generous support of the public to successfully implement our important conservation action.

HOW YOU’LL CONTRIBUTE TO OUR MISSION:

• Collaborate closely with the Vice President of Philanthropy & Marketing to manage team communications, handle external correspondence, document departmental minutes, and oversee executive calendar organization.
• Coordinate donor travel and all logistics related to travel as well as event planning and coordination of in-personal and virtual events.
• Support the Philanthropy team in the development of materials for Board Meetings.
• Assist in managing department priorities and projects and provide support to the Philanthropy team with organizing donor materials.

TO SUCCEED IN THIS ROLE, WE’RE HOPING YOU’LL HAVE:

• Strong client orientation by responding to a wide range of inquiries and liaising with erse internal and external stakeholders to coordinate work and information flow. You can successfully generate informational documents tailored for external audiences.
• Robust project management and technical skills. You have a demonstrated ability to prioritize tasks (for yourself and others) and manage stakeholders so that multiple projects can be completed effectively, simultaneously, and on time. You have strong technical experience using MS Suite, G Suite and project management software such as Asana.
• Extensive event and travel planning experience. You possess exceptional skill with travel planning to ensure all travel arrangements and documentation are accurate and complete. You have a keen attention to detail to ensure all event logistics are executed flawlessly.
• Strong knowledge management experience. You can effortlessly organize folders, drives, create SOPs and other essential materials. You can also play a vital role in streamlining processes and projects to achieve departmental objectives.
• Experience providing administrative support for a philanthropy team. You will manage tasks for the VP of Philanthropy and Marketing including approvals, email correspondence, and calendar management. You will be assisting with various other administrative tasks for the department such as assisting with call reports, donor briefings, donor research, helping manage donor outreach, gift processing and meeting briefings. Additionally, you will be helping with the development and mailing out of thank you letters to donors. You have adept writing skills for department record keeping and meeting minutes.

EQUAL OPPORTUNITY EMPLOYER

Rainforest Trust values the ersity of our planet and environment and wants our team to reflect the richness of the global population we serve. We believe that striving to maintain a demographically erse workforce where employees are treated equitably and feel a strong sense of inclusion is not only an ethical imperative but also a key driver of innovation and excellence, enhancing our ability to fulfill our mission of conserving and protecting our natural environment.

We put this belief into action by striving to apply a ersity, equity, and inclusion lens to every aspect of employment, from how we hire and recruit, to how we determine compensation and benefits, to the training and development we offer, and the working conditions we create.

Research shows that while cis-men apply to jobs when they meet an average of 60% of the criteria, women and other marginalized folks (especially groups that are underrepresented in the conservations field) tend to only apply when they check every box. So if you think you have what it takes, but don’t necessarily meet every single qualification, please still get in touch. We’d love to have a chat and see if you could be a great fit!

We are an equal-opportunity employer and give all qualified applicants consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

WORKING CONDITIONS AND TRAVEL REQUIREMENTS

Rainforest Trust is a remote first organization and the incumbent will be expected to work primarily from home with an excellent internet connection, though part-time office space may be available in Warrenton, VA and/or Washington DC.

Occasional national and/or international travel may be required for organizational meetings and other events.

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Ability to remain in a stationary position at a computer terminal for an extended period. The person in this position frequently communicates with colleagues both verbally and in writing and must be able to exchange accurate, neat and thorough information.

ANTICIPATED SALARY

The salary range for this position is $49,000- $54,000 commensurate with experience. This base compensation range represents the anticipated low and high range of wages for this position. Actual salaries will vary and will be based on various factors, such as candidate’s location, qualifications, skills, competencies, and proficiency for the role. Information on other benefits may be found on our Careers Page.

Title: Road Transportation Program Assistant

Location: Remote Remote US

JobDescription:

About the Organization

ClimateWorks Foundation is a global organization committed to our mission: to end the climate crisis by amplifying the power of philanthropy. Since our founding in 2008, we have awarded over $1 billion in grants to more than 500 organizations advancing climate solutions around the world. We helped grow the field of climate philanthropy to where it stands today, establishing infrastructure, global networks, and momentum for continued growth. Through our Global Programs and Services we equip philanthropy with global knowledge, networks, and solutions to drive climate progress.

• Scaling solutions: Our collaborative Global Programs — focused on solution areas including carbon dioxide removal, cooling, industry, transportation, and more — produce results that are bending the greenhouse gas emissions curve. From the U.S. to Europe, China, Brazil, and beyond, we collaborate with a erse community of funders, NGOs, and climate leaders to accelerate just and equitable climate solutions.

• Guiding and supporting funders: Our Global Services provide funders with comprehensive resources to assess, build, evolve, and execute high-impact climate-giving strategies. Our Global Intelligence service equips funders and the climate community with climate insights to pinpoint opportunities for impact and philanthropic insights to help identify investment priorities. We facilitate Global Collaborations that enable funders to increase inidual and collective impact. Our Global Grantmaking services enable funders to invest in climate solutions around the world.

• Fostering collaboration, exploration, and growth: Our collaborative approach and commitment to learning ensures that we continuously explore innovative ideas and emerging opportunities — all with the aim of scaling philanthropy-supported initiatives to help end the climate crisis.

As experts in climate science, public policy, economic and social analysis, and strategic philanthropy, ClimateWorks’ staff understands the multi-faceted challenges and opportunities of climate change. We are researchers, strategists, collaborators, and grantmakers who care passionately about our mission. For more information, please visit www.climateworks.org.

About the Drive Electric Campaign

Drive Electric is the campaign to accelerate the global transition to 100% clean electric transportation for people and goods, delivering massive benefits to the climate, health, and the economy. The campaign advances smart government policies to drive electric vehicle and infrastructure supply and demand; engages business leaders to ensure adequate investment in EV production and procurement; and supports erse people-powered coalitions working to advance a cleaner transportation future.

Job Summary

The Transportation Program Assistant will support the continued development, refinement, and delivery of the Drive Electric Campaign (DEC). The Program Assistant will report to the Drive Electric Campaign Director, and will work closely with other members of both teams. This is a full-time, minimum 2-year role, subject to continuation based on performance and need. The position will require a well-organized, detail-oriented, analytically-minded self-starter with strong writing, research, and project management skills. The Program Assistant will have the opportunity to work with partners from leading research and advocacy organizations in the field from around the world. The Program Assistant will work with colleagues across communications, administrative, convening, and grantmaking teams.

Essential Tasks

The position includes the following responsibilities, with other duties as needed:

• Work closely with the DEC Director on a daily basis, helping them carry out all aspects of the campaign’s strategy and implementation, orchestrating the campaign’s schedule and planning essential travels.
• Administrative and content support for remote and in-person DEC funder Steering Committee and partner Advisory Group meetings, including scheduling, content design, facilitation planning, learning agenda, and other tasks as needed.
• Support the origination, development, and delivery of project funding to grantees, contractors, and other programmatic partners.
• Oversee agenda planning for Road Transportation Team’s in-person meetings and other team functions.
• Provide administrative and programmatic support for the buildout of the Leapfrogging Partnership to support transportation electrification in emerging economies, including researching electrification trends, coordinating with in-country partners, and other tasks as needed.
• Project manage virtual and in-person meetings of stakeholders, including scheduling, preparation of agenda, and recording notes, outcomes, and next steps.
• Support the Drive Electric Campaign in preparing content for internal and external partners, e.g. presentations, reporting documents, communications, workshops, etc.
• Help respond to additional information requests from partners, as needed.

Required Qualifications

The successful candidate will have the following qualifications:

• A Bachelor’s degree and 2-4 years experience and/or Master’s and 1 year of experience
• Attention to detail and strong organizational and project management skills
• Excellent written and oral communications skills
• Willingness to be flexible, adaptable, and proactive in a dynamic work environment
• Strong competence in MS Office software and project management tools (e.g., Asana)
• Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision
• Ability to work under pressure, prioritize, and multi-task
• Positive, collaborative personality
• A track record of passion for environmental issues (e.g., in coursework or professional history)
• Commitment to the mission and values of ClimateWorks Foundation
• A commitment to a erse, inclusive and equitable work environment

Compensation

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location).

Salary Range (Bay Area / NYC): $65,000 – $70,000 annually

Salary Range (Other US): $60,000 to $65,000 annually

***ClimateWorks strives to create an equitable culture of transparency and fairness.

Location

ClimateWorks Foundation is based in the San Francisco Financial District. This position is classified as US Flexible.

Commitment to Racial and Social Justice

At ClimateWorks Foundation, we are driven by our vision of creating a thriving planet for all living beings for generations to come. We aim to foster an inclusive workplace that values erse lived experiences and emphasizes the voices of marginalized people — especially Black, Indigenous, and People of Color — who are most vulnerable to climate impacts, and whose voices, ideas, and leadership are crucial to winning the climate fight.

To ensure that we are making meaningful progress, we have made a set of ersity, equity, and inclusion commitments across all dimensions of our work to further our mission and realize our vision. For more information, please visit: Fostering Racial and Social Justice in Pursuit of our Mission

Equal Employment Opportunity

Equal employment opportunity and having a erse staff are fundamental principles at ClimateWorks Foundation and as such we are committed to creating a erse and multi-cultural work environment. We strongly encourage and seek applications from women, people of color, and bilingual and bicultural iniduals, as well as members of the lesbian, gay, bisexual, and transgender communities. We are committed to providing equal employment opportunities to all employees and applicants without regard to race (including traits historically associated with race), ethnicity, religion, color, sex (including childbirth, breast feeding, and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state, and local laws.

This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

ClimateWorks Foundation is committed to complying with all laws protecting qualified iniduals with disabilities, as well as employees’ religious beliefs and practices. This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment. ClimateWorks Foundation will provide a reasonable accommodation for any known physical or mental disability of a qualified inidual and/or employees’ religious beliefs and practices, as required by law.

If you require an accommodation, please notify Human Resources. Once ClimateWorks Foundation is aware of the need for an accommodation, it will engage in an interactive process to identify possible accommodations.

Application Process

All qualified candidates are encouraged to apply as soon as possible. To be considered for this position, interested candidates must submit a resume and cover letter. This position will remain open until filled.

Employment at the ClimateWorks Foundation is at-will.

Benefits

ClimateWorks offers an excellent benefits package:

Healthcare Plans:

Multiple options available through Kaiser & UHC

• HMO – 100% coverage for employee and dependents
• POS – Employee pays difference beyond HMO coverage (3 out of 4 POS options are at 100% coverage for employee and dependents)
• Dental –100% coverage for employee and dependents
• Vision – 100% coverage for employee and dependents

Fertility Benefit

• Fertility care through Carrot Fertility. Access to on-demand doctor-approved content, pregnancy support, and virtual chats with medical, legal, and regulatory experts.

Disability Benefit (long and short-term)

Life Insurance (3x base salary up to $750k for employee only)

PTO

• 20 days (1st year)
• 25 days (2nd – 8th year)
• 30 days (9th year)

Holidays

• 11 Observed and 2 floating

401k Plan

• After 6 months of service, CWF automatically contributes 9% of gross earnings per pay period to retirement fund*
• After 6 months of service, CWF matches 100% of employee contributions up to a max of 6% of gross earnings per pay period*

Part Time Conference & Travel Services Assistant II

United States

Description

About the Role

As thePart TimeConference &TravelServices Assistant II, you will provide administrative, logistics, and operational support for the development and execution of its Annual Conference and other educational events.

This is aPart-Timetemporaryrole.Temporaryassignment will be approximately 5 months with aflexibleschedule of 16-24 hours a week.

Key Responsibilities:

Assist the Conference &TravelServices VP with planning support for: vendor research, session and speakers report, session and speaker web site display and updates, sponsors graphic reports, signage, shipping, hospitality, and ancillary events.

Maintain billing and reconciliation of conference, and meeting expenses.

Perform general clerical duties to include but not limited to maintaining the teams electronic filing system in Teams/SharePoint and Dropbox.

Customer service liaison for event attendees. Responsible for following up and responding to general customer service inquiries.

Provide pre-planning, on-site and post-conference administrative support to the Conference &TravelServices team as needed, including, but not limited: reports, shipment, payments, acquisition of meeting supplies etc.

Perform other duties as assigned

Requirements

What You Bring:

To qualify for this unique opportunity, our ideal candidate should have the following experience andeducation:

Bachelor’sdegreein relevant field required; 1 year of client/customer service experience preferred.

Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint); strong data-entry and database management skills.

Bilingual in Spanish preferred.

Self-starter with high initiative, proactive mindset, and commitment to customer service.

Project Management: Ability to handle multiple, time-sensitive projects with attention to detail and minimal supervision; excellent organizational and time-management skills.

Analytical & Reasoning Skills: Proficient in basic algebra, geometry, budgeting, and problem-solving with practical application abilities.

As the Conference &TravelServices Assistant II, how results are achieved is paramount for your success and ultimately results in our success as an organization. In this role, your foundational knowledge, skills, abilities, and personal attributes are anchored in the following:

Emotional Intelligence:You demonstrate the ability to interpret and act upon human emotions, both outwardly and inwardly, while working with or managing others. You show competence in self-awareness, self-regulation, motivation, empathy, and social skills.

Reliability:You are consistent in your work performance, dependable in meeting commitments, and can be trusted with responsibilities. You deliver quality work on time and are a stable force others can count on even in changing circumstances.

Attention to Detail:You perform your work with a high level of accuracy and precision. You are meticulous and thorough, noticing and addressing even the smallest parts of a task, and you maintain vigilance in monitoring and checking work or information for errors and inconsistencies.

Teamwork and Collaboration:You work effectively with others towards a common goal, facilitating cooperation and building consensus among team members. You have strong communication skills, a willingness to share knowledge and experiences, and the capacity to consider and integrate erse perspectives.

In addition, all NBDF employees focus on aligning their behaviors to our core values known as Behavioral Standards which are Respect, Accountability, Service, and Support.

Where You Will Work:

This position is aremoteand open to candidates locatedanywherein the U.S. Applicants should be comfortable working remotely with a team dispersed across the country. This is aPart-Timetemporaryrole; however, applicants must be willing totravelbetween the dates of September 7th and September 15th at a full-time capacity.Temporaryassignment will be approximately 5 months with aflexibleschedule of 16-24 hours a week.

What We Offer:

At NBDF our mission is to serve those affected by all inheritable bleeding disorders. We are committed to our employees as well as those we serve. To do so, NBDF seeks and values those qualities, both visible and invisible, that make iniduals unique. We strive to be a safe place where regardless of age, color, disability, gender, gender identity, gender expression, family status, national origin, race, ethnicity, or sexual orientation; you are heard, empowered, and valued because we truly believe that every person brings a unique perspective and experience to advance our mission.

In order to attract and retain a high-performance team, we offer a dynamic and rewarding work environment. In addition to a competitive salary, NBDF provides a comprehensive health and wellness program to eligible employees, family members and domestic partners. Our health and wellness programs include medical, dental, vision, prescription drug, preventative care, mental health services and an employee assistance / work-life balance program. We also offer:

Full time employees: Three weeks (+) of vacation, four personal days, 12 sick days, 11 paid holidays, 1 Floating Holiday, and the Holidays week off (between Christmas and New Years).

We offer paid time off toPart-TimeEmployees.

Paid Short-Term Disability insurance & Life Insurance.

Pre-tax savings plan (includingFlexibleSpending Accounts and Commuter Transit Account).

a 403(b) retirement plan with automatic contributions based on years of service.

Paid Caregiver/Parental leave.

Compensation:

We have carefully considered industry benchmarks, the experience required for this position, and internal salary comparisons to determine the appropriate salary range for this role. For this position, NBDF has set a starting hourly rate of $22.00 and it is non-negotiable due to our company’s commitment to maintaining internal pay equity. This approach ensures that we maintain a fair and consistent compensation structure across the organization.

We especially encourage applicants with the lived experience of disability to apply for roles in our organization. All necessary accommodation can be provided during the interview and the on-boarding process.

Senior Assistant Department (Remote in the USA)

Location:

Any city, OH, US, 99999

Req ID: 24072

Great companies need great teams to propel their operations. Join the group that solves business challenges and enhances the way we work and grow. Working at Gainwell carries its rewards. Youll have an incredible opportunity to grow your career in a company that values your contributions and puts a premium on work flexibility, learning, and career development.

Summary

As anSenior Assistant Department (Remote in the USA) at Gainwell, you can contribute your skills as we harness the power of technology to help our clients improve the health and well-being of the members they serve a communitys most vulnerable. Connect your passion with purpose, teaming with people who thrive on finding innovative solutions to some of healthcares biggest challenges. Here are the details on this position.

Your role in our mission

• Performs moderately complex administrative and/or clerical functions such as, word processing, report generation, schedules, appointments and establishing agendas for meetings and conferences to ensure that departmental activities are performed in a timely manner.
• Handles moderately complex confidential material relevant to company operations. Screens phone calls and incoming mail to ensure that calls and confidential mail is directed to appropriate parties. Coordinates incoming and outgoing department correspondence.
• Arranges and coordinates routine business travel and/or other work related commitments for management within a department. Answers incoming calls and responds to moderately complex inquiries associated with travel.
• Performs moderately complex administrative functions related to entering information into databases, producing statistical reports, and presentations.
• Researches information and compiles materials for presentations and meeting and distributes documents for staff, clients, and external third parties.
• Maintains routine schedules of appointments and events for department managers and other office employees by using electronic schedulers, hourly and date calendars, and internal/external information.
• Establishes and maintains moderately complex filing systems for the storage and retrieval of routine internal/external correspondence, records, reports, and documents.
• Processes confidential correspondence from written, printed, or dictated sources, to include letters, memoranda, records, forms, and reports. Prepares reports, proposals and other deliverables requested by management.
• Registers personnel for conferences and classes. Coordinates travel arrangements for employees; ensures travel dates are correct; reserves accommodations as appropriate to facilitate travel to conferences and classes.

What we’re looking for

• Two or more years of department assistant experience
• Experience working with departmental/functional area goals, practices and procedures
• Experience working with grammar rules
• Good communication skills
• Good office equipment skills such as faxing and photocopying
• Good personal computer and business solutions software skills
• Good organization skills to balance work and prioritize tasks
• Ability to work in a team environment
• Ability to keep sensitive and confidential material private

What you should expect in this role

• Remote in All USA Locations
• #LI-NA1

The pay range for this position is$30,500.00-$43,500.00 per year, however, the base pay offered may vary depending on geographic region, internal equity, job-related knowledge, skills, and experience among other factors. Put your passion to work at Gainwell. Youll have the opportunity to grow your career in a company that values work flexibility, learning, and career development. All salaried, full-time candidates are eligible for our generous, flexible vacation policy, a401(k) employer match, comprehensive health benefits, and educational assistance. We also have a variety of leadership and technical development academies to help build your skills and capabilities.

We believe nothing is impossible when you bring together people who care deeply about making healthcare work better for everyone. Build your career with Gainwell, an industry leader. Youll be joining a company where collaboration, innovation, and inclusion fuel our growth. Learn more about Gainwell at ourcompany websiteand visit ourCareers sitefor all available job role openings.

Gainwell Technologies is committed to a erse, equitable, and inclusive workplace. We are proud to be an Equal Opportunity Employer, where all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an inidual with a disability, or other applicable legally protected characteristics. We celebrate ersity and are dedicated to creating an inclusive environment for all employees.

Executive Assistant

Remote– United States

Were looking for an experienced, high-EQ executive assistant to provide our Chief Executive Officerpart-timeadministrative support. We are looking for an inidual who is efficient and comfortable being a member of a fast-growing company. The ideal candidate for this job is resourceful, a good problem solver, organized, and proactive. Assuring a steady completion of workload on time is the key to success in this position.

We’re building an inclusive culture with bright iniduals eager to grow their careers, collaborate, and have fun along the way!

The Rockbot team is dedicated to creating uniquely qualified brand opportunities by transforming how content is experienced in businesses of all sizes. We are technologists, music lovers, and content creators focused on delivering an amazing customer experienceand were having a great time doing it! If this sounds compelling, lets talk.

You will:

• Calendar Management: Efficiently manage the CEOs calendar, including scheduling and coordinating meetings, appointments, andtravelarrangements.
• Meeting Coordination: Organize and prepare meeting materials and follow up on action items.
• TravelArrangements: Plan and coordinatetravelitineraries, accommodations, and logistics.
• Project Management: Assist with special projects and initiatives as directed by the CEO, ensuring timely and successful completion.
• Document Management: Maintain and organize important documents, reports, and presentations.
• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
• Liaison Role: Act as a liaison between the CEO and other executives, employees, clients, and stakeholders.
• Administrative Support: Provide general administrative support, including expense reporting and other ad hoc tasks.

You have:

• Industry Knowledge: Familiarity with SAAS, music, media, and/or technology industries
• Experience: as an executive assistant, supporting C-level executives.
• Skills: Strong verbal and written communication skills, with the ability to interact professionally with a erse group of stakeholders.
• Technical Proficiency: Proficiency in Google Workspace, Zoom, Slack, & Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Discretion: Demonstrated ability to handle confidential information with integrity and discretion.
• Problem-Solving: Strong problem-solving skills and the ability to make decisions independently.
• Adaptability: Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities.
• Time Management: Excellent time management skills, with the ability to prioritize tasks and meet deadlines.
• RemoteWork Experience: Previous experience working in aremotework environment.

Working Schedule: The hours for this position will be in Eastern Standard Time.

About Rockbot:

Rockbot is an omnichannel media platform committed to elevating customer and employee experiences while fostering stronger connections in real-world spaces. Rockbot addresses the challenges businesses face in media management with integrated solutions spanning music, TV, digital signage, and advertising. Its mission is to enrich on-premise experiences with media technology, where every interaction is elevated and memorable.

From independent local businesses to large national brands – across nearly every industry, including restaurants, bars, retailers, and more, Rockbot provides all the tools and licensed content businesses need. Backed by leading investors including Google and Universal Music Group, Rockbot is the future of out-of-homemedia. For more information visitwww.rockbot.com.

Compensation:

Rockbot takes a market-based approach to pay, and pay may vary depending on your location in the U.S. The successful candidates starting pay will be determined based on job-related skills, experience, qualifications, work location, and market conditions. These ranges may be modified in the future.

This is acontractrole with potential forcontract– to – hire, based on the needs of the business.

Our Values:

• Drive: We pursue our mission with relentless tenacity, passion, and optimism and inspire those around us to do the same. We love the journey and are on offense all the time. Yesterday was good enough for yesterday, but today we have to do even better.
• Accountability: We take ownership of our promises, responsibilities, behaviors, and products, and we expect the same of others. Standing behind our mistakes, communicating honestly, and making things right creates trust and strong relationships.
• Curiosity: We are hungry to learn and continually deepen our knowledge, skills, and understandings. We have a growth mindset and are intellectually curious. We challenge our beliefs and seek feedback and insights from others. The Why and How always matters.
• Empathy: We embrace that no two people or businesses are the same. We strive to understand others as deeply as possible and feel their pains and passions.
• Ingenuity: We work hard but we think smart. We bring creativity, technology, and practicality together to solve tough challenges.
• Integrity: We say what we mean, and do what we say, simply, clearly, honestly.

Executive Assistant and Event Planner (Part-time/Contract)

United States

People & Operations

Timescale is looking for an experiencedExecutive Assistant and Event Plannerwith a successful track record of providing administrative support to a CEO and managing company event organization. The ideal candidate will bring a proven track record of planning and executing erse company events. We are looking for a hands-on person with experience fostering strong relationships with vendors, sponsors, and venues to ensure smooth collaboration and successful events.

This is apart-time, 10-monthcontractposition that isremotewith sometravel. The current workload is 20 hours a week, but it could ramp up to 40 hours per week and convert to a full-time position.

This is an exciting opportunity to build the next great cloud database company for the 25 million developers worldwide. Today, Timescale is an excellent database with a clear product-market fit in the time series market, and we are expanding our offerings to target additional use cases.You’ll succeed at Timescale if you are entrepreneurial, bold, scrappy, decisive, fired up in front of challenges and uncertainty, and get things done.

Responsibilities:

• Provide high-level administrative support to the CEO, including managing schedules, arranging meetings, handling correspondence, and prioritizing tasks.
• Act as a liaison between the executive and internal/external stakeholders, effectively managing communications and requests.
• Plan, coordinate, and execute all internal company events, including team offsites, board meetings, and all-company gatherings.
• Take ownership of event projects from conception to completion, ensuring seamless execution within deadlines.
• Manage each event within budget constraints, prioritizing cost-effectiveness without compromising on quality or value.
• Communicate event details and updates effectively to all stakeholders, including executives, employees, and external partners.
• Oversee event promotion and communication to ensure maximum participation and engagement.
• Handle confidential information with discretion and maintain the highest level of professionalism in all interactions.
• Identify areas for improvement in event processes and implement enhancements to streamline workflows and increase efficiency.

Qualifications:

• 5+ years of experience in executive assistance and event planning.
• Proficiency in all aspects of event planning, including budgeting, venue selection, vendor negotiation, logistics coordination, and post-event evaluation.
• Ability to effectively manage multiple projects simultaneously, prioritize tasks, set timelines, allocate resources, and ensure timely delivery of results.
• Strong organizational skills to manage calendars, schedules, emails, and other administrative tasks efficiently. Proficiency in office software such as Google Workspace.
• Knowledge of budgeting principles to create and manage event budgets effectively, monitor expenses, and ensure cost-control measures are in place.
• Excellent written and verbal communication skills to convey information clearly and professionally to internal and external stakeholders. Ability to tailor communication styles based on the audience.
• Meticulous attention to detail to ensure accuracy in all aspects of event planning, including scheduling, logistics, guest lists, and communications.
• Strong interpersonal skills to build positive relationships with executives, colleagues, vendors, and other stakeholders. Ability to work collaboratively in a team-oriented environment.
• Strong problem-solving abilities to anticipate potential issues, identify solutions, and resolve challenges that may arise before, during, or after events.

Timescale is a fullyremoteorganization with team members all over the world! Due to the people, this role will be supporting, we are hiring for this role in the United States.

Compensation:The target compensation for this role is $44/hour.

Title: Administrative Assistant (Remote)

Location: US

JobDescription:

About Carda

Rehab is a pain. So much so that only 10% of qualifying Cardiac and Pulmonary patients attend. At Carda Health, we’ve reimagined rehab. Our program allows patients to complete inspiring, convenient, life-saving therapy remotely.

Who are we?

We are a team of clinicians, data scientists, mathematicians and repeat entrepreneurs. And a few recovering financiers. Our belief is that technology and data, when applied to the right problem, transforms people’s lives and changes even the most entrenched industries. Carda was founded by Harry and Andrew, two friends from Wharton who share a family history of heart disease and experience with poor access to care. We now work with some of America’s largest and top-ranked hospitals and most innovative insurers. We are fortunate to be backed by some of the best investors in the business who have also backed the likes of Livongo, Hinge, Calm, MDLive, and others.

Who are you?

You’re energized by the dynamic environment of a rapidly growing startup. Detail-oriented yet capable of aligning tasks with broader company objectives, you’re dedicated to enhancing operational efficiency and expanding access to transformative therapies. Your hallmark trait is ownership, driving you to rectify inefficiencies and drive results. Adept at collaboration and communication, you excel in both team management and cross-functional initiatives, achieving outcomes swiftly and effectively.

Position Overview:

The Administrative Assistant will play a critical role in the daily operations of our clinic. This position requires excellent communication skills, strong attention to detail, and the ability to manage multiple tasks simultaneously in a remote work environment. The successful candidate will be responsible for providing administrative support to our member experience & clinicalteams, managing patient communications, and ensuring efficient workflow within the clinic.

In a little more detail:

• Patient Coordination: Schedule and confirm virtual appointments, manage patient records, and coordinate follow-up communications.
• Administrative Support: Assist with daily administrative tasks including call &emailmanagement and data entry.
• Customer Service: Provide excellent customer service to patients via phone, email, and chat, addressing inquiries and resolving issues promptly
• Medical Records Management: Maintain and update patient records in compliance with HIPAA regulations, ensuring confidentiality and accuracy.
• Team Collaboration: Coordinate with our providers, technical support, and other team members to ensure seamless patient care.
• Technical Support: Assist patients and staff with basic troubleshooting of telehealth platforms and other software.

What we look for:

• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Experience: Minimum of 2 years of administrative experience, preferably in a healthcare setting.
• Technical Skills: Proficiency in Google Office Suite, telehealth platforms, and electronic health record (EHR) systems.
• Communication: Excellent verbal and written communication skills.
• Organization: Strong organizational and multitasking abilities, with keen attention to detail.
• Customer Service: Demonstrated customer service experience with a patient-centered approach.
• Confidentiality: Understanding of HIPAA and patient privacy regulations.
• Adaptability: Ability to work independently in a remote setting and adapt to changing priorities.

 

Executive Assistant

Remote

Full time

job requisition id R0010160

Job Description:

Job Purpose:

The Executive Assistant will provide a high level of active and independent administrative support to the Chief Financial Officer (CFO) and the Chief Human Resources Officer (CHRO). The Executive Assistant will be responsible for administrative tasks, project management, HR budget management, and ad hoc finance projects. This role provides critical support for the efficient operation of our leadership team.

Position responsibilities include but are not limited to:

• Manage and coordinate schedules, appointments, catering, and meetings for both the CHRO and CFO, ensuring efficient time management and prioritization.
• Coordinate executive travel and ensure smooth travel experience.
• Facilitate internal and external communication, acting as a liaison for the CHRO and CFO.
• Prepare and edit correspondence, reports, and presentations.
• Provide administrative duties, including but not limited to, handling phone calls, emails, and filing.
• Assist the CHRO in the systematic collection of information and data for the development and management of the HR budget, aligning financial resources with organizational objectives.
• Serve as the recording secretary for the System Finance, Investment, and Audit Committee meetings and manage meeting logistics for trustees and other attendees.
• Handle confidential and non-routine information with the utmost discretion.
• Submit, reconcile, and track departmental expense reports and invoices.
• Prepare and complete corporate insurance filing procedures.
• Continually seek to identify and employ methods to improve existing processes or solve complex problems.
• Manage the publication of monthly organizational charts for The System Office.
• Complete and manage special projects and reports as needed.

Required Qualifications:

Knowledge and Skills:

• High level of reliability, discernment, and commitment to maintain confidentiality.
• High attention to detail is a must.
• Must possess advanced knowledge/skills in Microsoft Office including Word, Excel, PowerPoint, and Web applications. Preferred ability to utilize Microsoft Visio.
• Excellent written communication skills with consistent application of correct spelling, punctuation, and grammar for preparing and proofreading various documents and reports, including drafting and editing executive facing deliverables.
• Must have strong interpersonal and outstanding oral communication skills with the ability to multi-task and maintain a high level of productivity and efficiency.
• Must be responsive, quick-thinking, collaborative, and possess an innate ability to anticipate and respond to issues.
• Must take initiative to proactively act on behalf of the CFO and CHRO.
• Establish priorities, and work in an organized manner with emphasis on detail and accuracy.
• Ability to handle multiple tasks and assignments and meet deadlines.
• Project management: Ability to work independently without close supervision and as a member of a team.

Education:

• Bachelor’s degree, or experience in lieu of degree.

Experience:

• Two to three years of related experience required, experience working as an administrative assistant to senior level executives is desired.
• Demonstrated proficiency with spreadsheets and expense & budget management.
• Preferred experience supporting advanced systems and technology.

Working Conditions:

• Remote, but with incidental travel throughout the year to provide logistical leadership for major events and gatherings.

Compensation & Benefits

This opportunity is budgeted at $55,000 – 70,000 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.

https://www.tcsedsystem.edu/careers/

The Community Solution is an Equal Opportunity Employer.

Executive Assistant II

• Administrative
• Full Time
• Remote

Job Description

TheExecutive Assistant IIserves as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive while also serving as a liaison to the board of directors and senior management team. Performs a variety of complex, confidential and high-level administrative support duties.

This position is remote with hybrid option if near a facility. Quarterly travel to Corporate Headquarters in Colorado.

• Provide primary administrative support to the Matrixed Executives.
• Organizes, prioritizes, and summarizes the content of incoming mail and materials, specially gathered data, special requests and meetings.
• Review, draft, format, edit, and proofread general correspondence, documents, organizational charts, presentations, and other confidential materials. Formalize final document versions to be reviewed and approved by Executive.
• Conduct research / collect and analyze data needed for correspondence, documents and presentations.
• Maintains and manages an extremely active Executives calendar of appointment in Microsoft Outlook, including schedules and coordinates meetings, conference calls, and other executive related events.
• Collaborates with meeting attendees to coordinate dates and times, reserves meeting space, provides the appropriate equipment / materials and provides hospitality services as needed for meetings.
• Initiates, establishes, and communicates department meetings on behalf of the Executive. Prepares meeting agendas, take meeting minutes and follows-up on meeting action items.
• Disseminates information and schedules meetings with Executives direct reports; and maintains formal and informal working relationships in order to carry out the written and verbal directives of the Executive.
• Locates documents for review; maintains files and other records.
• Coordinates the Executives travel, which may include making arranging complex and detailed travel plans, itineraries, and agendas.
• Performs credit card reconciliations, prepares mileage and expenses reports on a bi-weekly basis for approval by the Executive and processing by the Accounting department.
• Assists with external committee appointments by gathering required information from committee sponsors.
• Collaborates and collaborates with Governance in order to ensure that Board related information is updated with Executives information.
• Completes projects assigned by the Executive and follows up on results, provides analytical support on special projects as needed and assigned.

REQUIRED

• Bachelors degree from an accredited college/university
• Minimum of six (6) years of experience as an executive assistant and providing support to senior / executive staff, and Board of Directors.
• Ability to exercise good judgment in a variety of situations.
• A strategic thought process, and the ability to maintain a balance among multiple priorities.
• The ability to work independently on projects, from conception to completion
• Ability to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
• Has a high degree of personal integrity and strong interpersonal skills.
• Exemplary business writing skills for written and electronic communication. Strong grammar, spelling, punctuation, editing, proofreading and verbal/written communication skills. Excellent verbal communication and presentation skills.
• Current knowledge and experience with the operation of copiers, fax machines, printers, postage meters, scanners and computers.
• Strong knowledge, experience and intermediate to advanced skill level with Microsoft Office Suite,which includes Microsoft Outlook, Teams, Word, Excel, PowerPoint,OneNote and Visio.

PREFERRED

• Experience working in a publicly traded company or with Investor Relations

The mission of InnovAge is to allow seniors to live life on their terms by aging in place, in their own homes and communities, for as long as safely possible. InnovAges Program of All-inclusive Care for the Elderly (PACE) is an alternative to nursing facilities. Our enrolled participants receive customized healthcare and social support at a nearby PACE center supported by a team of medical experts dedicated to providing personalized healthcare and support to help them age at home. Our greatest assets are our team members who make a difference in the lives of those we serve every day. Elevate your future with co-workers passionate about a patient-centered care model supported by comprehensive services to improve the quality of care while reducing over-utilization of high-cost care settings.

As an equal opportunity/affirmative action employer InnovAge is committed to and values an inclusive and erse workplace. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender, gender identity/expression, national origin, disability or protected veteran status, pregnancy or any other status prohibited by applicable law.

Salary ranges are dependent on a variety of factors, including qualifications, experience, and geographic location and does not include potential bonus or benefits. Comprehensive benefits include m/d/v, short and long-term disability, life insurance and AD&D, supplemental life insurance, flexible spending accounts, 401(k) savings, paid time off, and company paid holidays.

Salary Range Minimum

USD $70,000.00/Yr.

Salary Range Maximum

USD $81,000.00/Yr.

FMLA Administrative Assistant

Location US-

ID 2024-1342

Department

FMLA – Operations

Position Type

FTE

Schedule Type

Remote

About ComPsych

ComPsych Corporation is the worlds largest provider of mental health services and GuidanceResources for life. Fueled by a commitment to relentless innovation and a comprehensive approach to care, ComPsych provides services to more than 163 million iniduals across 200 countries. Under our GuidanceResources brand, our personalized and fully integrated programs include behavioral health, absence, and wellness journeys, which empower employees to lead healthier and more productive lives, while driving organizational excellence. Visit compsych.com to find out why 40% of the Fortune 500 choose ComPsych for their mental health needs.

Job Summary

We are seeking an enthusiastic FMLA Administrative Assistant for our FMLA Operations department who will directly support our FMLA Vice President and support key Operational Leaders. This inidual will have a strong attention to detail, customer service experience, commitment to quality, and be comfortable working in a structured fast-paced environment.

Primary Responsibilities

• Provide administrative assistance to both the FMLA Vice President and Operational Leaders
• Take detailed meeting minutes, organize and schedule meetings, draft agendas and other administrative functions as requested
• Support the team with creating data visuals, presentations, printing and preparing any communication materials
• Deliver clear and concise messages
• Write and distribute email, correspondence memos, letters etc.
• Listen attentively and ask the necessary questions to confirm understanding for notes
• Perform data entry in Microsoft Excel, Microsoft One Note, and other computer applications
• Book travel arrangements
• Submit and reconcile expense reports in a timely manner
• Liaise with executive and other administrative assistance to handle requests and queries from other managers/internal departments
• Run routine reports using specific software (e.g., spreadsheets, reporting tools) based on pre-defined parameters
• Create basic reports and summaries from the generated data
• Share reports with relevant personnel and answering basic questions about the data
• Other duties as assigned

Job Qualifications

• Effective written and verbal communication skills
• Focus on details and goal-oriented results
• Excellent time management skills and ability to prioritize work
• Proficiency in MS Office, Excel, PowerPoint
• Ability to pivot quickly and understand priorities
• Ability to think critically by gathering information, evaluating options and implementing the best solution
• Experience supporting executive level iniduals preferred
• Strong organizational skills
• Excellent written and verbal communication skills
• Stable Work History Required
• Quick thinking, high energy, positive and professional, with demonstrated multi-tasking and critical thinking skills
• Self-starter with ability to multi-task and work autonomously

Benefits and Perks

• Full benefits package, including Paid Time Off (PTO), medical, dental, vision, 401(k) with match, robust EAP, wellness program, and much more
• Competitive pay with annual increases

EEO

ComPsych celebrates ersity and is an equal opportunity employer. All applicants will be considered for employment regardless of race, color, age, genetics, religion, gender, sexual orientation, gender identity, national origin, disability or protected veteran status and any other characteristic protected by federal, state or local laws. ComPsych Corporation maintains a drug free workplace.

Senior Administrative Assistant

locations

Virtual US

Full time

Job Description:

Seeking a self-motivated, experienced, and highly organized inidual with good judgment and excellent communications skills to provide administrative support in Global Partners and Support (GPS) to the GMs of Software and Services Partners (SSP) and Partner Alliance Experience (PAX) and their respective teams.

Typical duties may include but are not limited to the following:

• Extensive calendar management; scheduling and/or coordinating logistics,
• Managing agendas and materials for meetings including meetings at the senior executive level, organizing dept. meetings.
• Ensure meetings have a clearly communicated objective/expected outcome, and have meeting minutes documented after
• Proactively reach out to schedule standing meetings with exec stakeholders in other orgs, or drive changes to standing meetings as availability of key execs change.
• Proactive follow through on tasks to completion, with the ability to adjust to changes and interruptions
• Coordinate external customer meetings
• Schedule travel arrangements for iniduals or teams with a very dynamic schedule and significant international travel, including visa processing and expense reports.
• Manage purchasing requests using CPC or e-Purchasing
• Coordinate hiring interviews for new requisitions and first day office logistics for new hires
• Plan quarterly team events/team building opportunities for the organization
• Provide occasional support to Group VP and Lead Admin for various tasks such as event planning and other activities.
• Maintain the organization’s internal Sharepoint website, ensuring it is regularly updated
• Maintain updated organization org charts and PDLs
• Manage office supplies and equipment procurement
• Team communication – serve as an information resource/communication channel for policies and procedures
• Create a positive teamwork environment, finding opportunities for recognition and improving team culture
• Effective time management to ensure best use of team’s time and prioritization

A successful candidate will have:

• Willing to function in an interrupt-driven environment; handle multiple issues and/or responsibilities and meet deadlines without reminders
• Proven track record of working with Intel senior management offices
• Excellent written and verbal communication skills with all levels of employees and management
• Exhibit a high degree of judgment and discretion in handling confidential information and situations
• Strong attention to detail, follow-through, professional/pleasant demeanor, and teamwork skills
• Judgment and decision-making ability to resolve problems

Qualifications:

You must possess the below minimum qualifications to be initially considered for this position. Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates. This Position is not eligible for Intel immigration sponsorship.

Minimum Qualifications:

• 5 plus years of administrative experience.

Preferred Qualification:

• Experience with working with culturally erse groups located across multiple geographies.
• Knowledge of Intel business systems such as HAI, e-Purchasing, CRS, travel at Intel, Intel shuttle, and Workday is preferred.
• Experience working with Microsoft Office including Outlook, Word, Excel, PowerPoint, Teams.
• Experience with calendar management including coordinating complex meetings that require senior management attendance, and video conference room booking
• Experience booking domestic and international travel

Job Type:Experienced Hire

Shift:Shift 1 (United States of America)

Primary Location: Virtual US

Benefits:

We offer a total compensation package that ranks among the best in the industry. It consists of competitive pay, stock, bonuses, as well as, benefit programs which include health, retirement, and vacation.

Annual Salary Range for jobs which could be performed in

US, Colorado, New York, Washington, California:$62,481.00-$93,457.00 (Hourly Role)

Salary range dependent on a number of factors including location and experience.

Work Model for this Role

This role is available as a fully home-based and generally would require you to attend Intel sites only occasionally based on business need. This role may also be available as our hybrid work model which allows employees to split their time between working on-site at their assigned Intel site and off-site. In certain circumstances the work model may change to accommodate business needs.

Title: Executive Assistant – Legal

Location: United States

JobDescription:

Elastic is a free and open search company that powers enterprise search, observability, and security solutions built on one technology stack that can be deployed anywhere. From finding documents to monitoring infrastructure to hunting for threats, Elastic makes data usable in real-time and at scale. Thousands of organizations worldwide, including Barclays, Cisco, eBay, Fairfax, ING, Goldman Sachs, Microsoft, The Mayo Clinic, NASA, The New York Times, Wikipedia, and Verizon, use Elastic to power mission-critical systems. Founded in 2012, Elastic is a distributed company with Elasticians around the globe. Learn more at elastic.co.

As the Executive Administrative Assistant to the Chief Legal Officer at Elastic, you are someone that

thinks on your feet and is ready to get going quickly at a dynamic, global, high growth company. Our EAs work independently and collaboratively, managing multiple tasks and priorities with competing priorities and deadlines. You are someone that can screen and prioritize communications from external and internal sources a consummate professional and you know when to ask for help and how to find it.

You are organized, innovative, knowledgeable and forward-thinking when it comes to ensuring smooth

operations for the executive you support. The position requires the capacity to work successfully in a team environment while staying connected to business priorities and maintaining a comprehensive awareness of the organization. You are proactive and work with a strong sense of urgency. You take ownership, have bias for action, are customer-service oriented and can meet tight deadlines. Flexibility is key and you can switch gears at a moments notice.

What you will do:

• Maintain dynamic calendars; handle travel arrangements domestically and internationally, with a
  high standard of accuracy.
• Handle details and projects that may be confidential and time sensitive with minimal guidance.
• Participate in Legal Leadership Team meetings including taking minutes as needed
  (Actions/Decisions) from those meetings to keep key decisions and action-items on track.
• Coordinate/collaborate with the Director of Legal Operations for the smooth running of the
  Department including confirmation and communication of key meetings, agendas and actions.
• Maintain a high level of integrity and discretion in handling confidential information while
  working with senior professionals inside and outside the company.
• Manage multiple priorities and shifting demands with accuracy and flexibility while anticipating
  and resolving issues.
• Coordinate and prepare for executive and company meetings and conference calls, including
  arrangement of logistics, meeting space, communications and catering.
• For VPs within Legal, support calendaring of larger meetings and certain travel arrangements as
  needed.
• Produce highly accurate work with excellent discretion, judgment, tact and flexibility,
  representing the voice and culture of the CLO and the department.
• Prepare and submit accurate expense reports the CLO (and VPs on an as needed basis).
• Engage in administrative tasks related to execution, distribution and organization of legal
  documents, including coordination of board and board committee documents and activities,
  together with the CFO staff, CFO EA, CEO EA and Legal Corporate staff as needed.

What you bring along:

• A minimum of 5 years C-Suite executive level support is required. Bachelors degree preferred.
• Experience working in a legal department, and particularly with a General Counsel/Chief Legal
  Officer is helpful, but not required (interest is preferred at a minimum).
• Strong project and time management skills; detail-orientation with the ability to multi-task and
  prioritize workload.
• Able to recognize and appropriately handle highly sensitive and confidential material and
  information.
• Excellent follow-up and follow through with ability to stay on top of and anticipate competing
  and changing priorities.
• Proactive and work independently, show initiative, problem solving and take ownership of all projects and assignments to achieve positive results.
• Able to make independent and effective decisions.
• Excellent listening and interpersonal skills and can communicate with discretion, diplomacy and tact
• Good sense of humor and strong judgement; high integrity and ability to keep key information confidential.
• Proficiency with MS Word, Excel, and PowerPoint required Gsuite experience helpful but not required (can be learned); Concur a plus
• We work hard and we have fun bring along your ideas and your sense of humor! We are looking for someone that enjoys having fun and being part of a team.

Compensation for this role is in the form of base salary. This role does not have a variable compensation component.

The typical starting salary range for new hires in this role is listed below. In select locations (including Seattle WA, Los Angeles CA, the San Francisco Bay Area CA, and the New York City Metro Area), an alternate range may apply as specified below.

These ranges represent the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the ranges may be modified in the future.

An employee’s position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs.

Elastic believes that employees should have the opportunity to share in the value that we create together for our shareholders. Therefore, in addition to cash compensation, this role is currently eligible to participate in Elastic’s stock program. Our total rewards package also includes a company-matched 401k with dollar-for-dollar matching up to 6% of eligible earnings, along with a range of other benefits offered with a holistic emphasis on employee well-being.

The typical starting salary range for this role is: $74,200—$117,400 USD The typical starting salary range for this role in the select locations listed above is: $89,000—$140,800 USD

Additional Information – We Take Care of Our People

As a distributed company, ersity drives our identity. Whether youre looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesnt matter if youre just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

• Competitive pay based on the work you do here and not your previous salary
• Health coverage for you and your family in many locations
• Ability to craft your calendar with flexible locations and schedules for many roles
• Generous number of vacation days each year
• Double your charitable giving – We match up to $1500 (or local currency equivalent)
• Up to 40 hours each year to use toward volunteer projects you love
• Embracing parenthood with minimum of 16 weeks of parental leave

Different people approach problems differently. We need that. Elastic is an equal opportunity/affirmative action employer committed to ersity, equity, and inclusion. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation.

We welcome iniduals with disabilities and strive to create an accessible and inclusive experience for all iniduals. To request an accommodation during the application or the recruiting process, please email [email protected] We will reply to your request within 24 business hours of submission.

Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Pay Transparency Nondiscrimination Provision Poster; Employee Polygraph Protection Act (EPPA) Poster and Know Your Rights (Poster)

Please see here for our Privacy Statement.

Title: Administrative Assistant

Location: United States, Remote

JobDescription:

About Skylight

Skylight is a digital consultancy using design and technology to help government agencies deliver better public services.

We’re at the forefront of a civic movement to reinvent how all levels of government serve families, patients, and many others in today’s digital world.

If you want to play a part in driving this critical movement forward, we’d love for you to join our growing team of public interest technologists.

The work we do matters.

About the job

Since launching a few years ago, our team has grown rapidly. We find ourselves in an exciting position to further deepen our partnerships within the government contracting space, to continue to attract and retain amazing teammates, and to scale our capacity to make an even bigger difference in the world.

Our company is organized into five main groups: Executive Office (sets and operationalizes the strategic direction of the company), Human Services (focused on clients such as the Centers for Medicare & Medicaid Services), Defense Services (focused on clients such as the U.S. Air Force), Training Services (focused on providing educational services to various government clients), and Service Excellence (focused on continually improving how we deliver client experiences and services across the company).

As an Administrative Assistant in support of Skylight’s Chief Operating Officer (COO), you’ll play a critical role in supporting our day-to-day activities and finding ways to continually improve our operations. The work you do will have a direct impact on our ability to sustain and grow a healthy business.

What you’ll do

• Provide daily administrative support to the COO and the rest of the executive leadership team in order to support key business and operational functions
• Organize and schedule meetings, interviews, events, and other activities that require manual coordination
• Assist in the preparation and distribution of communications such as emails, company announcements, and regularly scheduled reports
• Manage the life cycle of company documents, including creation, updates, and archival
• Assist with corporate compliance-related tasks, from state registrations to insurance policy audits
• Help ensure that essential operational systems data are up-to-date and accurate
• Help manage the recruiting process, such as scheduling interviews and responding to candidate inquiries, to ensure that candidates have a great experience with us
• Help manage the overall process for onboarding and offboarding employees, subcontractors, and independent contractors
• Assist with managing staffing operations, including documenting staffing requirements and facilitating staffing changes
• Book travel arrangements and coordinate offsites
• Proactively suggest and help implement opportunities to improve how we operate internally, including policy updates
• Ensure all changes to our core operational processes and systems follow the company’s operational change control procedures
• Promote an inclusive, collaborative, and positive work environment through all forms of interaction

What we’re looking for

Minimum qualifications

• Self-directed, requiring minimal supervision
• Thoughtful, adaptive, and positive mindset
• Highly resourceful, reliable, organized, and detail-oriented
• Ability to prioritize, problem-solve, and multi-task
• Good written and oral communication skills
• Highly collaborative, interpersonal style of working
• Passionate about creating better public outcomes through great government services
• A mindset and work approach that aligns with our core values
• Ability to travel for work from time to time

Nice-to-have qualifications

• Prior experience working in the government contracting space
• Prior experience working in professional services
• Experience collaborating with a variety of business functions such as people ops, finance, marketing, business development, etc.
• Prior experience working in the civic tech space
• Experience working in a remote-team environment

Don’t meet 100% of the criteria but think you can do the job? We’d love to chat anyway! We’re on a mission to build erse teams, and studies have shown that women and marginalized folks are less likely to apply to jobs if they don’t check every box.

Other requirements

• All work must be conducted within the U.S.
• You must be legally authorized to work in the U.S. now and in the future without sponsorship.
• As a government contractor, you may be required to obtain a public trust or security clearance.

Position type

This is a full-time, exempt position.

Location

This is a fully remote position.

Care package

Salary

The salary range for this position is between $40,000 and $55,000.

Benefits

Your well-being is important to us, so we focus on supporting you in a variety of ways:

• Medical insurance, dental insurance, vision insurance
• Short-term and long-term disability insurance
• Life and AD&D insurance
• Dependent care FSA, healthcare FSA, health savings account
• Dollar-for-dollar 401(k) match up to 10% of your salary with no vesting period
• Paid time off, including 20 vacation days, 11 federal holidays, and flexible sick leave
• Up to 12 weeks paid time off for all eligible new birth, adoption, or foster parents
• Performance rewards, including annual salary increase, annual performance bonus, spot bonuses, and stock options
• Business development / sales bonuses
• Referral bonuses
• Annual $2,000 allowance for professional development
• Annual $750 allowance for tech-related purchases
• Annual swag budget of $100 to display your Skylight pride with some merchandise (hoodies, hats, and more)
• Dollar-for-dollar charity donation matching, up to $500 per year
• Access up to $1,000 before payday to cover emergency expenses
• Flexible, remote-friendly work environment
• An environment that empowers you to unleash your superpowers for public good

Executive Administrative Assistant

MultiPlan USA (Remote) Full-Time

Imagine a workplace that encourages you to interpret, innovate and inspire. Our employees do just that by helping healthcare payers manage the cost of care, improve competitiveness and inspire positive change. You can be part of an established company with a 40-year legacy that helps our customers thrive by interpreting our client’s needs and tailoring innovative healthcare cost management solutions.

Our commitment to ersity, inclusion and belonging are part of the fabric of our company. We strive to create a workplace that fosters mutual respect and collaboration, where every talent inidual can participate and perform their best work. We are MultiPlan and we are where bright people come to shine!

This job is responsible for providing a wide range of advanced, confidential, and sensitive administrative and general support duties for Management level jobs.

JOB ROLES AND RESPONSIBILITIES:

1. Manage the general office administration and support for supervisor. This includes but is not limited to taking care of administrative details; managing, analyzing, and processing complex information requests; greeting visitors, ascertain nature of business, and directing visitors to appropriate person; preparing reports and presentation materials such as charts, graphs, overheads utilizing Power Point, Harvard Graphics, etc.; recording minutes and notes and commitments made by supervisor or staff during meetings; arranging for implementation or staff follow up; and anticipating and preparing materials needed by supervisor.

2. Read, prioritize, and route incoming communications and correspondence. This includes but is not limited to receiving and screening telephone calls and email; providing information to callers/senders or routing calls/email to appropriate person for action; and copying, distributing, mailing, and filing all correspondence and confidential materials. 3. Manage outgoing communications and correspondence. This includes but is not limited to placing outgoing telephone calls; composing and typing correspondence from direction, dictation, or knowledge of company policies and procedures; and making/filing copies of correspondence or other printed matter. 4. Maintain Executive’s daily appointment calendar. This includes but is not limited to scheduling and coordinating appointments, meetings, and conferences; preparing meeting agendas, keeping and distributing minutes; and reserving conference rooms & making reservations for luncheon meetings and hotel reservations for visitors. 5. Organize, schedule and coordinate business travel. This includes but is not limited to coordinating on and off-site meetings (this may include attending meetings and publishing minutes); processing and tracking travel expenses and check requests; and making travel and lodging arrangement as needed. 6. Contact other senior management staff to gather and prepare reports for the Executive’s use in discussions and meetings with executive staff members and outside iniduals. Handle a variety of matters involving contact with various departmental staff. Monitor status of department work to resolve issues within scope of authority. 7. Maintain and distribute all organization information, communications, and office supplies for assigned departments. Maintain and compile various department reports and logs, including but not limited to recording minutes, notes, and commitments; arranging for implementation or follow up; and preparing special or one-time reports, summaries or replies to inquiries, selecting relevant information from a variety of sources. 8. May compute annual operating budget for unit covering expenses such as salary, travel, supplies, etc. 9. Assist other administrative positions within the ision or unit. 10. Collaborate, coordinate, and communicate across disciplines and departments. 11. Ensure compliance with HIPAA regulations and requirements. 12. Demonstrate Company’s Core Competencies and values held within. 13. The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

JOB SCOPE:

This job works under general supervision to complete job responsibilities and relies on previous experience and judgment to assist management with daily activities and projects in accordance with the Company’s policies, practices, and procedures and applicable regulations to achieve objectives of the department. The incumbent is expected to apply a high level of confidentiality and integrity in the execution of duties due to the nature of work and high level information and data to which one has access. One makes high level contacts of a complex and confidential nature both inside and outside the company.

The salary for this position is $31/hour or 68,500 annually. Specific offers take into account a candidates education, experience and skills, as well as the candidates work location and internal equity. This position is also eligible for health insurance, 401k and bonus opportunity.

Job Requirements:

JOB REQUIREMENTS (Education, Experience, and Training):

* Minimum Associate’s degree with a Business field related major; or High School diploma and 2 years experience in an administrative or clerical support role

* Minimum 5 years experience related to job responsibilities, with a minimum 2 years preferred in administrative support of an executive level employee * Required licensures, professional certifications, and/or Board certifications as applicable * Communication, organizational, prioritization, analytical, and detail-oriented skills * Ability to use computer software, hardware, and peripherals related to job responsibilities, including MS Office * Ability to use standard office equipment * Ability to interface with people using tact and diplomacy * Ability to maintain confidentiality of information * Ability to coordinate and prioritize multiple tasks in a fast-paced environment * Ability to work under pressure * Ability to work extended hours as needed

BENEFITS

We realize that our employees are instrumental to our success, and we reward them accordingly with very competitive compensation and benefits packages, an incentive bonus program, as well as recognition and awards programs. Our work environment is friendly and supportive, and we offer flexible schedules whenever possible, as well as a wide range of live and web-based professional development and educational programs to prepare you for advancement opportunities.

Your benefits will include:

• Medical, dental and vision coverage (low copay & deductible
• Life insurance
• Short- and long-term disability
• 401(k) + match
• Generous Paid Time Off
• Paid company holidays
• Tuition reimbursement
• Flexible Spending Account
• Employee Assistance Program
• Summer Hours

EEO STATEMENT

MultiPlan is an Equal Opportunity Employer and complies with all applicable laws and regulations. Qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, sexual orientation, gender identity, national origin, disability or protected veteran status. If you’d like more information on your EEO rights under the law, please

Job Snapshot

Employee Type

Full-Time

Location

USA (Remote)

Job Type

Other

Experience

Not Specified

Title: Underwriting Assistant (Remote, US)

Location: Remote, United States

JobDescription:

Now is the perfect time to join the journey. Heres why

• Its working. Were in multiple states and on our way to operating countrywide. We have thousands of agents selling our product and millions of dollars of annual customer premiums.
• Were well-backed & stable.We closed our $100M Series D fundraise. We are supported by some of the top investors globally, including Googles Gradient AI-focused fund,Obvious Ventures,Advance Venture Partners,Eden Global Partners, andClocktower Technology Ventures.
• Its not too late! Despite this traction and stability, were still early enough in the journey that theres time to make a real difference during Openlys formative period.

Job Details

Were growing and looking for a Personal Lines Underwriting Assistant at Openly to complement the Underwriting Team!! This role will provide critical support for the growing needs of the company, our independent agency partners, and policyholders. This role’s ideal candidate will be energized and excited about working as part of an insurtech startup company. A can-do attitude and roll up your sleeves mindset are critical for this role.

If you exemplify Integrity, Empathy, Teamwork, Curiosity, and Urgency, we want to hear from you.

Key Responsibilities

• Assist with the processing of non-renewals
• Professionally interact with agents and policyholders to build positive business relationships
• Collaboratively engage with underwriters and product teams as necessary to inquiry, instruct, collect, or maintain pertinent information to ensure there are no gaps in our process and workflows
• Be the first point of contact for agents and policyholders with questions
• Assist with the processing of cancellations and requests for repairs letters
• Develop a thorough understanding of our policy forms, underwriting guidelines, and technical pricing approach
• Participate in projects as needed, inidually and/or in teams

Requirements

• Bachelors degree, or equivalent combination of education and experience. Property & Casualty insurance courses preferred
• Minimum of one year of processing experience/exposure to property and casualty underwriting
• Ability to manage confidential information appropriately and professionally
• Desire to work in a fast-paced, dynamic startup environment and is adaptable in nature
• Resourcefulness, intellectual curiosity, and a genuine interest in learning new processes and working in a fast-paced startup
• Strong business acumen, analytical and project management skills
• Familiarity with Google Suite is a plus
• Excellent interpersonal communication skills, both verbal and written, including excellent phone, and listening skills
• Incredibly organized with superb attention to detail
• Ability to successfully support multiple projects and requests while delivering a high degree of service
• Self-starter mentality with strong time-management skills who can work autonomously

#LI-CB1

Compensation & Benefits:

The target salary range represents the budgeted salary range for this position. Actual compensation for this position will be determined based on the successful candidate’s experience and skills. We are committed to providing a compensation package that not only reflects the responsibilities and requirements of the role, but also the unique expertise that the chosen candidate will bring to our team.

Target Salary Range

$52,000$56,160 USD

The full salary range shows the min to max salary range for this position. Actual compensation will be commensurate with experience and qualifications and determined based on various factors including the candidate’s qualifications, skills, and experience.

Full Salary Range

$52,000$96,408 USD

Benefits & Perks

• Remote-First Culture – We supported #remotelife long before it was a given. We’ll keep promoting it.
• Competitive Salary & Equity
• Comprehensive Medical, Dental, and Vision Plan Offerings
• Life and disability coverage including voluntary options
• Competitive PTO – 20 days and 11 paid holidays (including floating holidays)per year under the Companys vacation and holiday policies.
• Parental Leave – up to 8 weeks (320 hours) of paid parental leave based on meeting eligibility requirements
  (Birthing parents may be eligible for additional leave through STD)
• 401K Company Contribution – Openly contributes 3% of the employee’s gross income, even if the employee does not contribute.
• Work-from-home stipend – We provide a $1,500 allowance to spend on setting up your home workplace
• Annual Professional Development Fund: Each employee has $2,000 in professional development (PD) funds to spend on activities or resources annually. We want each Openly employee to achieve personal and professional success and to feel supported, confident, and informed about improving their efficiency and productivity.
• Be Well Program – Employees receive $50 per month to use towards your overall well-being
• Paid Volunteer Service Hours
• Referral Program and Reward

Administrative Assistant

Remote –United States –Contract

Description

We are seeking an Administrative Assistant who will perform complex administrative functions across multiple levels of management including external business partners. The successful Administrative Assistant will be confident, extremely detail-oriented and organized. They will manage procurement of good and services including computer equipment, office supplies, reference materials, and vendor relationships. The ideal candidate will have strong communication and organizational skills, with the ability to multitask and prioritize tasks effectively. This inidual will play a key role in facilitating communication, managing schedules, and handling administrative duties to support the overall functioning of the office.

*This position offers the opportunity for eitherhybridorremotework arrangements*

Responsibilities:

• Provide administrative support to ensure efficient office operations, including managing phone calls, emails, calendars, scheduling meetings, and makingtravelarrangements.
• Organize and maintain documents, files, and records and handle office supplies inventory and place orders when necessary
• Prepare and edit documents, reports, presentations, and other materials using Microsoft Office Suite (Word, Excel, PowerPoint) or other software tools.
• Assist in coordinating events, workshops, and meetings, including preparing agendas, materials, and refreshments, and providing on-site support.
• Coordinate and collaborate with other administrative staff and team members to ensure smooth office operations and provide backup support as needed.
• Handle basic accounting tasks, such as processing invoices, expense reports, and reimbursements, and maintaining financial records.
• Handle confidential information with discretion

Requirements

• 1-3+ years demonstrated work experience in an administrative capacity
• Previous Microsoft Experience preferred but not required
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Ability to work independently and act with appropriate urgency and collaborativly in a team
• Excellent communication and interpersonal skills and able to interact in a professional manner with all levels of management
• Detail-oriented and able to multitask effectively
• Ability to maintain confidentiality and handle sensitive information
• Dependable with a self-starter attitude

Compensation Range:

• $26/hr-$45/hr
• This pay range is Client-specific for the opening advertised. The identity of the Client will be disclosed if you are selected to move forward in the hiring process.

Benefits

• 75% of employee-only Medical & Dental coverage
• Vision – opt-in available
• 401k Match
• PTO
• Laptop
• Life Insurance, Disability Insurance, AD&D coverage
• Short-term Disability, Accident, Cancer/Critical Illness, Pet insurance – opt in available

Title: Senior Executive Assistant – Remote USA

Location: Remote – USA

About Zscaler

Zscaler (NASDAQ: ZS) accelerates digital transformation so that customers can be more agile, efficient, resilient, and secure. The Zscaler Zero Trust Exchange is the companys cloud-native platform that protects thousands of customers from cyberattacks and data loss by securely connecting users, devices, and applications in any location.

With more than 10 years of experience developing, operating, and scaling the cloud, Zscaler serves thousands of enterprise customers around the world, including 450 of the Forbes Global 2000 organizations. In addition to protecting customers from damaging threats, such as ransomware and data exfiltration, it helps them slash costs, reduce complexity, and improve the user experience by eliminating stacks of latency-creating gateway appliances.

Zscaler was founded in 2007 with a mission to make the cloud a safe place to do business and a more enjoyable experience for enterprise users. Zscalers purpose-built security platform puts a companys defenses and controls where the connections occurthe internetso that every connection is fast and secure, no matter how or where users connect or where their applications and workloads reside.

Job Description:

We have a great opportunity for an experienced Senior Executive Assistant and looking for someone with strong interpersonal and communication skills who can operate well in a fast paced, ever-changing environment.

You will support the VP of Customer Engagement orgs. This is a fully remote role – with some travel required.

Responsibilities:

• Schedule, maintain, and update calendar events for executive with a high level of details, collaborating to resolve conflicts and prioritize the most critical meetings/engagements.
• Prepare meetings for the executive or team and manage sensitive matters with a high level of confidentiality and discretion.
• Organize meetings and town halls including booking conference room space, ordering catering, managing agendas, preparing materials and ensuring attendance.
• Monthly expense management and on demand expense reports for Leadership, including submitting expense reports and receipts in a timely manner.
• Coordinate both domestic and international travel arrangements ensuring schedules are detailed with well-articulated itineraries.
• Plan and organize events both internal and external, managing event logistics in partnership with internal teams.
• Assist internal departments with the setup of new hires.
• Assist new hires with processes including expense reporting andtravel systems and other internal processes and tools. Compile,prepare and process Leadership expenses and credit card reconciliation where needed.

Qualifications:

• 5+ years of experience supporting SVP level preferably experience supporting Technical Teams including Engineering, IT, Product and/or Security
• Experience scheduling large scale internal and external meetings and events
• Highly organized, detail-oriented, personable and a self-starter.
• Excellent communication skills with the ability to work across all levels both internally and externally.
• Strong multi-tasking skills and ability to juggle multiple calendars, teams and requests.
• Flexible in response to changing priorities and needs.
• Ability to drive schedules and agendas with deeper understanding of context for meetings.
• High level of confidentiality, discernment and judgment
• Proficiency in Zoom, Microsoft Office Suite (Word,Excel,PowerPoint, Outlook) and Google Suite, Coupa or related expense reporting software.

Zscalers salary ranges are benchmarked and are determined by role and level. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations and could be higher or lower based on a multitude of factors, including job-related skills, experience, and relevant education or training.

The base salary range listed for this full-time position excludes commission/ bonus/ equity (if applicable) + benefits.

Base Pay Range

$100,000$150,000 USD

By applying for this role, you adhere to applicable laws, regulations, and Zscaler policies,including thoserelatedtosecurity and privacy standards and guidelines.

Zscaler is proud to be an equal opportunity and affirmative action employer. We celebrate ersity and are committed to creating an inclusive environment for all of our employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy or related medical conditions), age, national origin, sexual orientation, gender identity or expression, genetic information, disability status, protected veteran status or any other characteristics protected by federal, state, or local laws.

See more information by clicking on the Know Your Rights: Workplace Discrimination is Illegal link.

Pay Transparency

Zscaler complies with all applicable federal, state, and local pay transparency rules. For additional information about the federal requirements, click here.

Zscaler is committed to providing reasonable support (called accommodations or adjustments) in our recruiting processes for candidates who are differently abled, have long term conditions, mental health conditions or sincerely held religious beliefs, or who are neuroergent or require pregnancy-related support.

Executive Assistant and Sales Operations Coordinator

FullyRemoteRemote– US

Description

*This position is handled directly by STN Digitals Hiring Team who will always e-mail from an official @stn.digital e-mail address. STN Recruiters will be in touch if they decide to continue with your application and will NEVER ask you upfront to send personal information or payment.*

STN is looking to hire an Executive Assistant and Sales Ops Coordinator based on culture fit and the ability to adhere to the following Company Core Values:

• Be Resilient:Not letting things out of your control hold power over you
• Be Radically Candid:Never hold resentment, always communicate
• Deliver Solutions:Bring Solutions, Not Problems
• Bring Positive Energy:Bring good vibes and joy to every interaction
• Team First:What is best for the ultimate success of the STN?

Position Overview:

As the Executive Assistant & Sales Operations Coordinator, you will be a trusted partner to the Director of Partnerships, and provide exceptional sales administrative support. You will be responsible for managing the Executives daily schedule, coordinating meetings, handling confidential information, and assisting with a variety of special projects for our sales department.

Job Type:Full-Time (Remote)

• 40 hours/week

Compensation Range:$48K-60k

• Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls.
• The actual compensation offer will consider a wide range of factors, including location.

Duties & Responsibilities include, but are not limited to:

Director of Partnerships Support:

Administrative Support

• Maintaining an organized inbox for Exec ensuring all messages are responded to on time
• Managing the Execs calendar, scheduling appointments, coordinating meetings to optimize time management, and anticipating calendar conflicts
• Optimizing the Execs project management system by monitoring progress and ensuring deadlines are met
• Anticipating sales department needs and ensuring all work materials are prepared for a successful work day (ex. agendas for meetings/calls approved, pre-work for meetings completed, etc.)
• Reconciling and tracking expense reports through Certify

Team and Client Communications

• Sending comprehensive meeting follow-ups with action items and deadlines to internal and external parties
• Draft, review, and send communications on behalf of the Exec and sales team to the internal team and prospective clients
• Preparing and organizing documents, presentations, and reports with precision and attention to detail
• Collaborating cross-functionally between the STN Digital internal team and sales team

Sales Team Support

• Entering accurate sales data in HubSpot, as needed
• Owning logistics for sales teamtravel
• Coordinating sales-related events, meetings, and conferences by handling logistics, event budgets, and sending post-event follow-ups
• Purchasing client gifts
• Proactively creating systems and processes that help to streamline the day-to-day operations in the sales department, as needed

Requirements

• Minimum of 2+ years experience supporting senior-level management in an administrative capacity. Experience supporting VPs or C-Level Sales Executives is desirable.
• High level of discretion and confidentiality and proven experience handling confidential and sensitive information with the utmost professionalism
• Strong written and verbal communication and interpersonal skills, with the ability to foster relationships with iniduals at all levels of the organization
• Proactive and resourceful mindset, with the ability to anticipate needs and take initiative
• Very strong attention to detail and accuracy, with excellent proofreading and editing skills
• Excellent organizational skills and the ability to multitask effectively in a fast-paced environment
• Strong project management skills, with the ability to manage multiple projects simultaneously, meet tight deadlines, and follow up with stakeholders effectively and professionally.
• Flexiblefor occasional time-sensitive work outside of normal business hours
• Advanced proficiency in Google Suite and ability to quicklymasterother software tools

Legal Assistant

Location

United States

Type

Full time

Department

Legal Operations

Compensation

• $68K $101K

This is the target annual salary range for this role. This range is not inclusive of other additional compensation elements, such as our Bonus program, Equity program, Wellness allowance, and other benefits [US Only] (including medical, dental, vision and 401(k)).

The compensation range provided is influenced by various factors and represents the initial target range. Our salary offerings are dynamic and we strive to ensure that our base salary and total compensation package aligns and recognizes the top talent we aim to attract and retain. The compensation package of the successful candidate is based on various factors such as their skillset, experience, and job scope.

OverviewApplication

Building the Future of Crypto

Our Krakenites are a world-class team with crypto conviction, united by our desire to discover and unlock the potential of crypto and blockchain technology.

What makes us different?

Kraken is a mission-focused company rooted in crypto values. As a Krakenite, youll join us on our mission to accelerate the global adoption of crypto, so that everyone can achieve financial freedom and inclusion. For over a decade, Krakens focus on our mission and crypto ethos has attracted many of the most talented crypto experts in the world.

Before you apply, please read theKraken Culturepage to learn more about our internal culture, values, and mission.

As a fullyremotecompany, we have Krakenites in 60+ countries who speak over 50 languages. Krakenites are industry pioneers who develop premium crypto products for experienced traders, institutions, and newcomers to the space. Kraken is committed toindustry-leading security,cryptoeducation, andworld-class client supportthrough our products likeKraken Pro,Kraken NFT, andKraken Futures.

Become a Krakenite and build the future of crypto!

The Team:

Join our growing worldwide Corporate Legal team of more than 12 attorneys and paraprofessionals working on matters such as international corporate structuring, product formation, M&A transactions, public company preparedness, and equity financing to further Krakens mission.

This is a fullyremoterole for a Legal Assistant (Corporate Governance) in the United States.

The Opportunity:

• Assist with all filing and reporting requirements for Krakens US entities.
• Facilitate, schedule and coordinate legal entity board and committee meetings, assist with preparation of board decks and presentations.
• Maintain and update corporate records, registers of officers and directors, and documentation for global subsidiaries.
• Help coordinate, organize, schedule and prepare for key strategic meetings (i.e. create summarized agendas).
• Prepare and transmit documents for execution, and ensure timely completion.
• Maintain the legal knowledge management system for global corporate matters.
• Help with implementation of SOPs for corporate team processes and initiatives.
• Assist with company-wide KYC requests.
• Maintain corporate secretary Google Voice Account.
• Support the M&A team with closing preparation and coordination.
• Contribute to projects both big and small with no job too insignificant and no challenge too great.

Skills You Should HODL:

• 1 to 2 years of experience as a corporate legal assistant; mix of large law firm and/or in-house experience preferred.
• Strong organizational and multitasking skills.
• Excellent judgment and attention to detail, a high level of accuracy in record-keeping.
• Excellent written and verbal communication skills in English. Additional language skills are a bonus.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Tech savvy, quick to learn new software, tools and skills.
• Proficiency with Google Suite (GoogleDrive, Gmail, Google Calendar).

Nice to Have:

• Experience with regulated financial services companies.
• Experience in the crypto industry.

Location Tagging: #US #LI-KF1 #LI-Remote

Executive Assistant to the President

Administrative

Remote

Full-Time/Regular

Its an exciting time to join the WellSense Health Plan, a growingregionalhealth insurance company with a 25-year history of providing health insurance that works for our members, no matter their circumstances.

Job Summary:

The Executive Assistant role provides comprehensive administrative support to the WellSense President and executive team in managing daily business operations, communications and coordination both internally and externally. We seek a collaborative team player who is proactive, detail-oriented, and highly accountable. A highdegreeof professionalism is essential, as this inidual will engage with senior leaders internally, as well as with Board members, government officials, and other stakeholders. Exceptional organizational and communication skills are a must. Given the nature of handling highly confidential and proprietary information, sound business judgement and a high level of discretion are also critical.

Our Investment in You:

• Full-timeremotework
• Competitive salaries
• Excellent benefits

Key Functions/Responsibilities:

• Calendar management: Maintain and coordinate the Presidents complex schedule, including meetings with internal and external stakeholders; prioritize conflicting demands and ensure timely attendance and preparation.
• Correspondence and communication: Manage incoming and outcoming communications to the President; handle inquiries with professionalism and discretion.
• Travelarrangement: Plan and coordinatetravelincluding developing itineraries and managing logistics. Ensuretravelplans align with business objectives.
• Administrative support: Provides general administrative support including managing expenses, processing invoices, maintaining supplies, and other ad hoc tasks as required to ensure smooth operations. Assists President with troubleshooting any technical issues requiring IT support.
• Document management: Files expense reports, solicits meeting materials and agendas in a timely fashion, maintains confidential documents, files and records to ensure accurate organization, version control and accessibility.
• Special projects: Support the President on special projects, initiatives and strategic priorities as assigned.
• Collaboration: Trains and supervises other executive administrative support staff to ensure backup coverage.

Supervision Exercised:

• None

Supervision Received:

• Receives general supervision weekly.

Qualifications:

EducationRequired:

• BA/BSDegreeor the equivalent combination of training and experience.

EducationPreferred:

• Advanceddegreeis desirable

Experience Required:

• 5-7 years of related experience as an Executive Assistant supporting C-Suite executives, demonstrating progressively more responsibility with a high proficiency using MS Office applications (Word, Excell and PowerPoint), including a minimum of 1-3 years of prior board of director coordination/support

Experience Preferred/Desirable:

• Prior private and/or government relations exposure is desirable.
• Previous office/administrative management preferred
• Managed/Healthcare experience preferred

Required Licensure, Certification or Conditions of Employment:

• Successful completion of pre-employment background check

Competencies, Skills, and Attributes:

• Excellent written and verbal communication, and organizational skills
• Skill interpreting Corporate and Departmental policies and procedures.
• MS Office application skills (Word, Excel, PowerPoint) at the advanced level
• Ability to coalesce teams and organize interview schedules and meetings.
• Ability to manage multiple, simultaneous, and complex tasks and projects under pressure.
• Demonstrated ability to maintain confidentiality and composure under pressure.
• Ability to adapt to changes as needed in a fast-paced environment.
• Ability to prioritize, be resourceful and work independently with minimal supervision.
• Initiative, creativity and flexibility.

Working Conditions and Physical Effort:

• Regular and reliable attendance is an essential function of the position.
• Work isremoteand performed in a typicalhomeoffice environment.
• No or very limited physical effort required. No or very limited exposure to physical risk.

Sales Assistant (Contractor)

locations

Remote – United States

time type

Part time

job requisition id

Req_11069

A pioneer in K12 education since 2000, Amplify is leading the way in next-generation curriculum and assessment. Our core and supplemental programs in ELA, math, and science engage all students in rigorous learning and inspire them to think deeply, creatively, and for themselves. Our formative assessment products help teachers identify the targeted instruction students need to build a strong foundation in early reading and math. All of our programs provide educators with powerful tools that help them understand and respond to the needs of every student. Today, Amplify serves more than 10 million students in all 50 states. For more information, visitamplify.com.

Amplify is seeking a Sales Assistant who will work closely with their regional Account Executive, District Manager, or Field Marketing Director to help achieve sales product goals/quotas. This position requires the candidate to assist in implementing district and state-level product (math and literacy) campaigns. The Sales Assistant will be responsible for staying up-to-date with state legislation regarding educational initiatives and funding.

**This role is a part-time/seasonal position with fluctuating hours.**

“Amplifys COVID-19 vaccination policy requires all staff to provide proof of vaccination for in-person meetings unless an approved exemption is provided.”

Responsibilities:

• Collaborate with team members to provide administrative support, ie., sales tracking, account management support, marketing and communications with customers and potential customers.

• Assemble marketing materials and targeted collateral for mailings and presentations

• Support account executives with events and conferences (i.e., procure samples, collateral, set-up, breakdown of the event)
• Assist Amplify Sales Account Executive(s) with school visits and product drop-offs when deemed safe by state health authorities.

• Input and update data in CRM databases (SFDC) and spreadsheets

Qualifications:

• Excellent written and verbal communication skills
• Exceptional organizational skills with an eye for detail
• Technologically savvy, including experience with Google Workspace
• Adaptable and a problem solver

Preferred Qualifications:

• Experience with SFDC or other customer databases
• Education curriculum sales experience
• Possible travel to local tradeshows/conferences (5-10% travel)

Compensation:

The hourly rate for this role is $20.00.

We celebrateersityand are committed to creating an inclusive environment for all employees. To that end, we seek to recruit, develop and retain the most talented people from aersecandidate pool.

Amplify is an Equal Opportunity Employer of Minorities, Females, Protected Veterans and Iniduals with Disabilities.

This position may be funded, in whole or in part, through American Recovery & Reinvestment Act funds.

Amplify Education, Inc. is an E-Verify participant.

Title: Executive Assistant – R&D

Location: Remote – USA

Job Description:

About the Role

As an Executive Assistant (EA), you’ll play a pivotal role in supporting the Co-Founder and Chief Technology Officer. This highly visible position requires a combination of administrative expertise, impeccable organizational skills, and the ability to thrive in a fast-paced environment.

What you will do

• Manage executive calendars and coordinate meetings and travel arrangements
• Facilitate organization and coordination of customer meetings, conferences, and various events, managing logistics with precision to accommodate the needs of both internal and external participants.
• Coordinate and execute in-person and virtual events with Engineering team leaders
• Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion in all interactions
• Facilitate communication between executives and internal teams, ensuring key messages are relayed effectively and timely
• Anticipate and proactively address the needs of executives, providing support and assistance as required
• Efficiently compile and submit expense reports, ensuring accuracy and adherence to company policies and procedures
• Collaborate with other members of the administrative team to streamline processes and improve efficiency

Must Haves

• 4+ years of experience in a similar role supporting executive-level leadership
• Proven ability to prioritize and manage multiple tasks simultaneously in a fast-paced environment
• Strong communication and interpersonal skills, with the ability to interact effectively with iniduals at executive level of the organization
• Proficiency in G-suite and other relevant software applications
• Exceptional organizational skills and attention to detail
• Ability to maintain composure under pressure and handle sensitive information with discretion
• Flexibility and adaptability to changing priorities and deadlines
• Demonstrated commitment to professionalism and integrity
• Ability to manage and prioritize Executive internal and external meetings

At Abnormal Security certain roles are eligible for a bonus, restricted stock units (RSUs), and benefits. Inidual compensation packages are based on factors unique to each candidate, including their skills, experience, qualifications and other job-related reasons. We know that benefits are also an important piece of your total compensation package.

Base salary range:

$106,000$125,000 USD

Terms of Reference Logistics and Administrative Assistant -Consultant

Program Remote

Compensation

USD16,800 – 20,000

Terms of Reference:Logistics and Administrative Assistant (Consultant)

Aboutthe Global Alliance of Territorial Communities (GATC)

The Global Alliance of Territorial Communities (GATC) is a political platform that brings together Indigenous Peoples and local communities with the aim of defending Mother Earth for the present and future benefit of all humanity. The GATC guarantees its legitimacy and representativeness through democratic processes, ranging from the community to the multinational level.

The Alliance represents 35 million people who live in forest territories in 24 countries in Asia, Africa and Latin America. These communities are defenders of more than 958 million hectares of land.

The GATC brings together various organizations, including the Indigenous Peoples Alliance of the Archipelago (AMAN), the Mesoamerican Alliance of Peoples and Forests (AMPB), the Articulation of Indigenous Peoples of Brazil (APIB), the Coordination of Indigenous Organizations of the Amazon Basin (COICA) and the Network of Indigenous and Local Population for the Sustainable Management of Forest Ecosystems in Central Africa (REPALEAC). These organizations make up a platform for coordination to make visible the difficulties of Indigenous Peoples and local communities, as well as to guarantee respect for their rights.

About the Position

The consultant will manage logistics for the Secretariat, theCo-Chairs and thecoreGATC delegation whenattending global events. He/she will also support the Program Coordinator andAdministrative Coordinator to prepare budgets and reports, as well as implement the GATCs annual work plan.

This person will report to the Programmes Coordinator, and work closely with the Administrative Coordinator.

This is a full time consultancy (approximately 40 hours per week) for a 8-month period with possible renewal depending on performance and available funding. This consultancy does not pay social benefits and/or taxes in the country of residence.

Main Tasks/Responsibilities

Travel& event logistics

• Oversee the procurement of flights, hotel reservations,transportation,and logistics planning fortravel, meetings, and events by the Secretariat, Leadership Council, and Technical Team;
• Work with member organizations and logistics partners to ensure the smooth execution of GATCs global meetings and events;
• Communicate all information and details about the events to the Programmes Coordinator to ensure that required specifications are met;
• Coordinate meetings whenever necessary to discuss event logistics;
• Providing on-site logistics support to the Secretariat, for example: making reservations, printing materials, preparing meeting rooms, figuring out city transportation, etc.;
• Work with the Programmes and Administrative Coordinators on expense reports for events, or update event budgets when necessary;
• Support the administration and handling of per diems for event participants;
• Coordinate and supervise the personnel required for the activities (suppliers, consultants, etc).

Interpretation

• Determine the languages required for interpretation services based on the participants’ language preferences and the locations of the trips;
• Hire orcontractprofessional interpreters proficient in the required languages and with expertise in the subject matter of the trips;
• Support the coordination of interpreters’ schedules to ensure availability during the duration of the trips;
• Arrange for interpretation equipment such as headsets, microphones, and booths if simultaneous interpretation is needed. Ensure that the equipment is properly set up and functioning before each trip;
• Provide interpreters with detailed information about the trip, including the agenda, background materials and any specific terminology that may be used;
• Develop contingency plans for situations such as interpreter unavailability, technical difficulties, or last-minute changes to the itinerary;
• Maintain records of interpreter assignments, trip details, feedback from participants, and any incidents or challenges encountered during the trips;
• Manage the budget allocated for interpretation services, including negotiating rates with interpreters, overseeing equipment rentals, and tracking expenses, along with the Administrative Coordinator.

General support

• Support the ProgrammesCoordinator andAdministrative Coordinator to elaborate budgets, financial proposals and narrative reports;
• Support the Programmes Coordinator and the Administrative Coordinators in the preparation of activity and expenditure reports, which will be presented to donors who have funded specific projects, as well as to the GATC Leadership Council;
• Support the Administrative Coordinator to maintain the organization’s physical and digital files;
• Other activities as directed by the Programmes Coordinator.

Requirements

• At least 2 years of experience leading global logistics and event planning;
• Universitydegree(desirable), preferably in International Studies, Business Administration, Finance, or another related field;
• Experience working with interpretation logistics is highly desirable;
• Highly organized and able to manage multiple work streams;
• Excellent writing skills, and ability to write reports;
• Knowledge of Indigenous Peoples and Local Communities (IPLCs) issues, as well as the national and international struggle for the recognition of their rights;
• Experience working with social organizations, preferably indigenous or local community

organizations;

• Familiarity withremotework tools;
• Excellent interpersonal skills;
• Belonging to an IPLC a plus;
• Prior knowledge of the GATC agenda is a plus.

Language

• English working proficiency is required;
• Fluency in at leastoneadditional language (French, Portuguese, Spanish or Indonesian) is preferred.

Workplace Culture and Terms of theContract

• Remoteconsultancy work, preferably based in one of the 24 countries in the regions which the GATC represents (Mesoamerica, Amazon Basin, Congo Basin, Brazil, Indonesia);
• Be able to dedicate around 40 hours a week during the duration of the consultancycontract;
• Flexibility to adapt to multiple time zones;
• Availability totravelaround 60 days per year if requested;
• Payment on the monthly basis after submitting the proper invoices. Rainforest Foundation US, a fiscal sponsor of the GATC, willcontractthe independent contractor;
• The GATC will evaluate the work at the three-month mark;
• The budget for the 8 monthcontractis betweenUSD16,800 – 20,000 depending on the economic proposal and professional experience of the successful candidate. There is a possibility of continuous yearly renewal pending availability of funds.

Executive Assistant

• United States
• Remote, United States
• Remote
• Product & Technology
• Executive Support

Job Description

Get to Know Us:

It’s fun to work in a company where people truly believe in what they’re doing!

At BlackLine, we’re committed to bringing passion and customer focus to the business of enterprise applications.

Since being founded in 2001, BlackLine has become a leading provider of cloud software that automates and controls the entire financial close process. Our vision is to modernize the finance and accounting function to enable greater operational effectiveness and agility, and we are committed to delivering innovative solutions and services to empower accounting and finance leaders around the world to achieve Modern Finance.

Being a best-in-class SaaS Company, we understand that bringing in new ideas and innovative technology is mission critical. At BlackLine we are always working with new, cutting edge technology that encourages our teams to learn something new and expand their creativity and technical skillset that will accelerate their careers.

Work, Play and Grow at BlackLine!

Make Your Mark:

BlackLineis currently seeking an Executive Assistant to support the ChiefTechnologyOfficer.

This role is key to keeping theProduct and TechTeam focused on priority execution. This role uses knowledge of the team, priorities, and projects to schedule meetings and calls to best advantage, deciding what requests have priority. This role interfaces with other EAs as well asProduct and Techteam members directly and is expected to build good working relationships at all levels. Responsibilitiesinclude:managing multiple calendars, arrangingtravel, and managing expenses, meeting preparation and organization, preparing reports, planning offsitesand team events, and handling information requests. This is a dynamic, fast-paced organization and this position requires a high-energy inidual with strong administrative and interpersonal skills. This position reports directly to the ChiefTechnologyOfficer, communicates regularly with internalBlackLinestaff,executive leadership team and occasionallythe Board of Directorsandexternal clients.

You’ll Get To:

• Maintain up-to-date awareness of the executives obligations to proactivelyassistand/oranticipateneeds; able to provide support to leaders before they realize they need it
• Expand the reach of the ChiefTechnologyOfficer.
• Prioritize conflicting needs, handle matters expeditiously,proactivelyand confidentially, and follow through on a variety of special requests to successful completion, often with deadline pressures
• Develop and maintain productive and professional working relationships with executive-level staff and others at BlackLine
• Schedule meetings for the Chief Technology Officer and other Technology Team leaders using knowledge and understanding of the key business priorities of the Marketing Team and leaders at BL. Actively make decisions about the timing of meetings, suggest attendees that may have been overlooked, and provide overall collaborative support to make the meeting and the team more effective.
• Demonstrate comprehensive knowledge of the overall departments function.
• Provide a broad variety of administrative tasks including, but not limited to, organizingtravelarrangements, preparing and processing expense reports, preparing itineraries and agendas; and compiling documents and presentations for meetings.
• Schedule appointments and proactively manage calendars, ensuring attendance of executive(s) and other key attendees in support of priorities while providing strategic thinking time for the executives you support.
• Organize internal and external team meetings, video conferences, and conference calls, including preparation of meeting rooms, contacting attendees, facilitating their attendance, and ensuring that required informational materials and equipment are prepared in advance.
• Confirm all meetings, prepare the executive for meetings with clear directions, proactively work with the appropriate team members to ensure proper meeting materials are prepared and sent in advance as well as prep meetings if needed.
• Partner with the executive assistant team and others to provide help with meetings and events, as needed
• Work on special projects related to Marketing Team KPIs or business operations, which require careful consideration, research, comparison, and evaluation of multiple data sets or different options and make decisions or provide recommendations for a course of action. For example:

  Work with event management to plan effective offsites.

  Track down requested data on Community email volume and response rate.

  Advise team members of a meetings objective and how they can better meet them.

  Plan team-building events

• Accomplish work in an efficient manner with an upbeat, can-do attitude, even when managing competing priorities.
• Prepare presentations, emails, and other executive-level correspondence.

  Perform other duties as assigned.

What You’ll Bring:

Technical/Specialized Knowledge, Skills, and Abilities:

Highly proficient in Microsoft Office applications: Word, Excel, Outlook, PowerPoint

Proficiencyin expense reporting systems, preferably Concur.

• 6+ years of experience as an executive assistant or equivalent role supporting senior executives
• Bachelorsdegreeor equivalent experience

• Above-average communication skills.
• Proven success in managing multiple schedules and calendars, with the ability toanticipateobstacles and respond to a constantly changing working environment
• Ability to understand the big picture and be pro-active to prevent problems/conflict

• Knowledge of proper administrative protocol and the ability tointerfacewith all types of people in a friendly and professional manner
• Exceptional organization skills
• Strong attention to detail, ensuring that all communications, deliverables, and projects areaccurate, professional, and audience-appropriate
• Ability to solve problems andinitiatelogical solutions
• Ability to multitask and manage multiple projects in a fast-paced environment
• Build andfacilitatestrong professional relationships with team members and executive management
• Ability to communicate effectively in one-on-one and group situations- both written and verbally
• Requiresa high levelof confidentiality
• Ability to work well, accurately, and with flexibility and optimism in stressful, high-visibility situations
• Effectivetravellogistic planning skills.

Thrive at BlackLine Because You Are Joining:

• A technology-based company with a sense of adventure and a vision for the future. Every door at BlackLine is open. Just bring your brains, your problem-solving skills, and be part of a winning team at the world’s most trusted name in Finance Automation!
• A culture that is kind, open, and accepting. It’s a place where people can embrace what makes them unique, and the mix of cultural backgrounds and varying interests cultivates erse thought and perspectives.
• A culture where BlackLiner’s continued growth andlearningis empowered. BlackLine offers a wide variety of professional development seminars and inclusive affinity groups to celebrate and support our ersity.

BlackLine is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, race, age, religious creed, national origin, physical or mental disability, ancestry, color, marital status, sexual orientation, military or veteran status, status as a victim of domestic violence, sexual assault or stalking, medical condition, genetic information, or any other protected class or category recognized by applicable equal employment opportunity or other similar laws.

BlackLine recognizes that the ways we work and the workplace itself has shifted. We innovate in a workplace that optimizes a combination ofvirtualand in-person interactions to maximize collaboration and nurture our culture. Candidates who live within a reasonable commute to one of our offices will work in the office at least 2 days a week.

Salary Range:

USD$98,000.00 –USD$131,000.00

Pay Transparency Statement:

Placement within this range depends upon several factors, including the applicant’s prior relevant job experience, skill set, and geographic location. In addition to base pay, BlackLine also offers short-term and long-term incentive programs, based on eligibility, along with a robust offering of benefit and wellness plans.

GTM Administrative Assistant

Location

Remote

Type

Full time

Department

Sales

Procurify is the AI-enhanced procurement and AP automation platform for the mid-market. We make it easy for organizations to take control of spend and save money. Were looking for a talented and team-driven GTM Administrative Assistant to join us on our journey.

ABOUT THE ROLE

Procurify is looking for a highly organized, detail oriented, and collaborative person who is passionate about making things better.

The right candidate will be proactive and work alongside our GTM leadership teams, and share our values of Creativity, Courage, Curiosity, Compassion, and Customer Obsession.

Everyone at Procurify is a team player. A big part of this role involves successfully building effective and collaborative working relationships inside and outside the team.Were seeking entrepreneurial people who are willing to challenge the status quo and contribute to larger strategic objectives.

What youll be working on

• Provide timely updates and manage all administrative support functions for the CRO and GTM leaders (including 2+ VPs)
  • This includes meeting management (internal + external stakeholders), minute-taking, event planning, travel planning, scheduling and/or rescheduling appointments, materials preparation, expense reporting, and all other related tasks.
• Anticipate the needs of the leaders calendar to proactively create solutions that make things logistically easier.
• Partner with Leadership Operations to coordinate meetings and events including, but not limited to: obtaining locations, setup, catering, and incorporating Teams and Live Meetings for virtual meetings/events.
• Act independently with a high level of professionalism, confidentiality, judgment, and discretion.
• The successful candidate will interact with the Senior Leadership Team and the executive’s departmental teams. They are always discreet, courteous, and comfortable dealing with Board Directors, Senior Executives, and a wide range of internal and external business partners.
• Other duties as assigned by the CRO or required to meet the needs of the role in relation to organizational goals.

Who were looking for

• 1+ year of demonstrated administrative support experience
  • Bonus points for working with Directors and/or Executives in a startup environment!
• A compassionate, empathetic, and bright mindset that is mission driven to do something bigger than themselves
• High proficiency in G-Suite
  • Needed in order to prepare correspondence, reports, spreadsheets, presentations, and manage a large volume of emails.
• Excellent organizational and time management skills, particularly the ability to prioritize and multitask different responsibilities at the same time.
• A proven ability to exercise confidentiality, tact, and discretion across various stakeholder groups.
• The ability to work independently and thrive in an agile environment
• A process-driven mindset in order to manage calendars, emails, expenses, tickets, travel planning, and end to end project management
• Exceptional interpersonal and communication skills with solid editing and proof-reading capabilities

WHY PROCURIFY?

Help us modernize spend management

Procurify is a remote-first company with a big heart and a strong ambition to modernize the way organizations manage business spend. Were trusted by hundreds of companies around the world across industries like biotechnology, education, health care, manufacturing, and software to manage over $30B in spend. We recently closed $50M in Series C funding to help us strengthen our core offering, launch new payment capabilities, and provide customers with an AI-enhanced procure-to-pay experience. Read the press releasehere.

Be empowered to do your best work

Weve created an environment where personal and professional growth is a real priority. Some of the great perks we offer include:

• Flexible working:Were a remote-first organization with flexible working hours. Work anywhere from within Canada!
• Four-day workweek:Burnout is real. To help you restore balance between work and life, all Procurify team members work four days a week.
• Unlimited responsible time off:Work hard, play harder. All team members can take advantage of our unlimited responsible time off policy.
• Extended health benefits:We prioritize our teams health and well-being. We offer a competitive health, vision, and dental package along with an Employee Assistance Program (EAP), and a health and wellness spending account.
• Community initiatives:We have a strong commitment to giving back to our communities, including regular volunteer days, our Donate Your Day program, and education lunch and learns.
• Stock options: Everyone has a chance to own a part of Procurify with our competitive stock program.
• DEI initiatives:We regularly run a ersity, equity, and inclusion roundtable where we host guest speakers and tackle the topics that matter.
• Base Salary Range:$60,000 – $70,000 CAD (This range is dependent on experience and not inclusive of any bonus, commission, benefits or equity that might exist in your total compensation package.)

Work with an amazing team

Weve welcomed team members who were boat captains, funeral directors, swing dancers, competitive gamers, plumbers, and novelists. Everyone has a story and were here to embrace them!

LEARN MORE

Procurify is an Equal Opportunity Employer. We do not discriminate against any team members or applicants for employment because of race, color, disability, sex, age, national origin, religion, sexual orientation, or gender identity and/or expression.

If you feel like you dont meet all of the requirements for this role, we encourage you to apply anyway. We know that feelings of imposter syndrome can get in the way of meeting incredible candidates, and we certainly dont want those feelings to get in the way of meeting you! We really want to get to know you and why you’re great for the role. Please avoid including your picture and age on your resume.

Apply online today and lets start a conversation.

Executive Assistant

locations

USARemote

Full time

It’s fun to work in a company where people truly BELIEVE in what they’re doing!

We’re committed to bringing passion and customer focus to the business.

Essential Duties and Responsibilities

• Serve as the primary contact for the CCO & CMO and other assigned Executives from external inquiries in order to triage requests and respond or refer issues to other management, as appropriate.
• Prepare and edit documents, presentations, and reports, ensuring accuracy and professionalism.
• Assist in the preparation and distribution of meeting minutes and action items.
• Coordinate and execute logistics for meetings and events, including venue booking, catering, and materials preparation.
• Maintain confidential files and records, exercise discretion in handling sensitive information.
• Prepare and submit expense reports, ensuring accuracy and compliance with company policies and procedures.
• Represent the CCO & CMO to internal and external business contacts as well as investors and Board members.
• Manage the daily evolving calendar of the CCO & CMO and other assigned Executives, keeping appointments and meetings on time or changing schedules when necessary.
• Ability to support executives in East and West coast time zones.

Education, Experience and Skills

• Bachelors degree strongly preferred.
• +5 years experience supporting Executives in a fast-paced, high growth global technology company.
• Good judgment, strong common sense and excellent attention to detail.
• Demonstrated initiative, flexibility, teamwork, maturity under pressure, and can anticipate and resolve problems before they escalate.
• Outstanding written and verbal communication skills.
• High proficiency in Microsoft Office products including Excel, PowerPoint, and Word.

• Working knowledge of Google mail and calendaring, MS Publisher and Visio, or similar desktop publishing and organizational chart software preferred.
• Experience working in a global organization preferred.

#LI-Remote

Base compensation for this role is: $82,600.00 – $104,650.00 annual salary. In addition to the base pay this position includes a variable compensation. The role might also be potentially eligible to long term Incentive. The final package may vary and will be determined by various factors including candidate profile and ideal qualifications as well as specific cost of living circumstances in some specific locations.

Comprehensive benefits package may be found here: www.kyriba.com/company/careers/benefits/

Kyriba believes that everyone has the ability to make an impact, and we are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship, and genetic information.SeeEEO is the Law.

If reasonable accommodation is needed to participate in the job application or interview process and/or to perform essential job functions, please send an email to [email protected]

Executive Assistant to the CEO

Interos is the operational resilience company reinventing how companies manage their supply chains and business relationships through our breakthrough SaaS platform that uses artificial intelligence to model and transform the ecosystems of complex businesses into a living global map down to any single supplier,anywhere. The Interos Operational Resilience Cloud helps organizations reduce risk, avoid disruptions, and achieve superior enterprise adaptability.

We are searching for an extraordinary team member who thrives as part of a fast-paced team and takes pride in their ability to succeed while delivering value to our customers. Helpdriveinnovation and grow professionally by tackling one of the most critical business challenges of our time building safe, secure and resilient supply chains to power growth and prosperity for all. Whether you are an innovator, explorer, problem-solver, or beyond, we are looking for changemakers people who see promise where others see obstacles.

The Opportunity:

We are seeking a dynamic inidual to fill the role of Executive Assistant to the CEO. In this role, you will be responsible for providing comprehensive support to the CEO’s office while also assisting in project management activities todrivethe company’s growth and success. The ideal candidate will excel in a fast-paced environment, possess exceptional organizational skills, and demonstrate the ability to prioritize effectively.

Essential Functions/duties:

• Collaborate with cross-functional teams to plan, coordinate, and execute project activities to ensure timely and successful delivery.
• Assist in developing project plans, timelines, and budgets, and monitor progress against established goals.
• Serve as a liaison between project teams and the CEO’s office, ensuring alignment with strategic priorities and objectives.
• Organize and prioritize daily tasks for the CEO’s office, ensuring strategic focus on high-impact opportunities while managing multiple project-related responsibilities.
• Facilitate positive board relationships by leading preparation for board meetings, providing timely updates, and coordinating follow-up actions related to project initiatives. Prepare monthly Board updates with information across the leadership team.
• Ensure Executive Team (L-10) meetings are relevant, well-structured and preparation for the meetings is complete and timely. Ensure action points resulting from meetings are implemented. The person will not be part of the L-10 but will take part in L-10 meetings and calls.
• Proactively identify and mitigate project risks and issues and escalate as needed to ensure timely resolution.
• Prepare project documentation, reports, and presentations for internal and external stakeholders, including board members, investors, and customers.
• Manage project-related communications and facilitate effective collaboration between internal teams and external partners.
• Own overall administrative needs of the CEO’s office, including scheduling, event planning,travelcoordination, and expense management.

Minimum Qualifications:

• Bachelorsdegreein a business-related field
• Project Management Professional (PMP) certification is desired but not required.
• 10 – 15 years of experience in an Executive Assistant role.
• 5-7 years of experience in project management, with a proven track record of successful project delivery.
• This role requires availability outside regular working hours to respond to high priority requests.
• Strong understanding of project management methodologies, tools, and best practices.
• Previous experience as executive assistant or similar experience in a start-up, multinational, or management consulting firm highly preferred.
• Experience working with and through senior level executives with expertise in maximizing meeting-time utilization.
• Experience serving as a key ambassador of an organization, with both internal and external audiences. Board meeting management experience in any capacity a plus.
• Experience in supporting cross-functional executive team leadership.
• Proficiency in Microsoft Office Suite and project management software. Advanced PowerPoint and presentation skills.

Preferred Qualifications:

• Analytical skills and ability to design and develop insights and summary level documents highly desired.
• Experience in cross-functional and ideally global teams

Additional Information

• Supervisory Responsibility: This position has no supervisory responsibilities.
• Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, printers.
• Physical Demands: This is a sedentary role. Physical requirements include occasional lifting/carrying of five pounds; visual acuity, speech, and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. Working conditions are primarily inside an office environment.
• Preferred location is San Francisco, DC Metro area, orRemote
• Compensation range is base salary of$95,000-$120,000.The salary range information provided, reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Inidual salary will be commensurate with skills, experience, certifications or licenses and other relevant factors. In addition, this role will be eligible to participate in either the annual performance bonus or commission program, determined by the nature of the position.
• FLSA Status: Exempt

Benefits:

• Comprehensive Health & Wellness package (Medical, Dental and Vision)
• 10 Paid Holiday Days Off
• FlexibleTime Off (FTO)
• 401(k) Employer Matching
• Stock Options
• Career advancement opportunities
• Casual Dress
• On-site gym and dedicated Peloton room at headquarters
• Company Events (Sports Games, Fitness Competitions, Birthday Celebrations, Contests, Happy Hours)
• Annual company party
• Employee Referral Program

Title: Member of Executive Office, Executive Assistant

Location: United States

Type: Full-Time – Remote

Workplace: remote

Category: People

JobDescription:

At Anchorage Digital, we are building the world’s most advanced digital asset platform for institutions to participate in crypto.

Founded in 2017, Anchorage Digital is a regulated crypto platform that provides institutions with integrated financial services and infrastructure solutions. With the first federally chartered crypto bank in the US, Anchorage Digital offers institutions an unparalleled combination of secure custody, regulatory compliance, product breadth, and client service. We’re looking to ersify our team with people who are humble, creative, and eager to learn.

We are a remote friendly, global team, but provide the option of working in-office in New York City, Sioux Falls, Porto, Lisbon, and Singapore. For our colleagues not located near our beautiful offices, we encourage and sponsor quarterly in-person collaboration days to work together and further deepen our Village.

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our Chief Operating Officer and Head of Global Operations, with the ability to thrive in fast-paced environments. The ideal candidate possesses a background in the digital assets industry, investment management, or consulting. Along with adeptness in crafting compelling presentations, the ideal candidate should excel in calendar management, project coordination, and cross-functional collaboration. This role calls for a proactive approach and the ability to shape and articulate narratives effectively.

We have created the Factors of Growth & Impact to help Villagers better measure impact and articulate coaching, feedback, and the rich and rewarding learning that happens while exploring, developing, and mastering the capabilities and contributions within and outside of the Executive Assistant role:

Technical Skills:

• Proactively manage complex calendars, ensuring efficient scheduling of meetings, appointments, and travel arrangements.
• Collaborate with the COO and Head of Global Operations and other team members to gather data, insights, and content for presentations.

Complexity and Impact of Work:

• Monitor project timelines, milestones, and deliverables to ensure timely completion.
• Assist in the planning, execution, and tracking of strategic initiatives and projects led by the COO and the Head of Global Operations.

Organizational Knowledge:

• Support the alignment of goals, objectives, and initiatives across different departments.
• Coordinate meetings, workshops, and presentations involving cross-functional teams.

Communication and Influence:

• Coordinate with internal and external stakeholders to prioritize and schedule engagements effectively.
• Serve as a liaison between the COO, the Head of Global Operations and various departments, facilitating communication and collaboration while being able to relay the right tone.

You may be a fit for this role, if you have:

• Previous experience as an executive assistant to C-level executives or similar senior leadership roles, preferably in investment management or consulting.
• Proficiency in Google Workspace (Google Slides, Google Sheets, Google Docs) for slide deck creation, data analysis, and document preparation.
• Strong organizational skills with the ability to multitask and prioritize workload effectively.
• Excellent communication and interpersonal skills, with a keen attention to detail.
• Ability to work autonomously and handle confidential information with discretion.
• Strategic mindset with the capacity to think critically and contribute innovative ideas.
• Experience in project management and cross-functional coordination.

Although not a requirement, bonus points if:

• You have experience creating visually appealing and informative slide decks that effectively communicate key messages and insights, by utilizing storytelling techniques to convey complex ideas in a clear and engaging manner.

Compensation at Anchorage Digital:

• Compensation at Anchorage Digital is market-driven and data-informed. All full-time employees receive a market-leading salary, meaningful equity, and a generous perks and benefits package.
• Compensation Range: The salary range may be inclusive of multiple regional locations and job grades. This compensation range will be narrowed during the interview process based on skills, abilities, and experience required. ****We partner with third party firms annually to verify equity, cash, benefits, and perks benchmarks.
• Benefits: Anchorage Digital is proud to provide market-leading benefits and perks to our employees. We are only 1% of companies who offer 100% health, dental, and vision coverage for you and your dependents. This means no monthly out-of-pocket premiums for you or your family. We offer a wide range of benefits to our employees globally.
• You can learn more about our culture and perks and benefits here.

About Anchorage Digital: Who we are

The Anchorage Village, what we call our team, brings together the brightest minds from platform security, financial services, and distributed ledger technology to provide the building blocks that empower institutions to safely participate in the evolving digital asset ecosystem. As a erse team of more than 300 members, we are united in one common goal: building the future of finance by providing the foundation upon which value moves safely in the new global economy.

Anchorage Digital is committed to being a welcoming and inclusive workplace for everyone, and we are intentional about making sure people feel respected, supported, and connected at work—regardless of who you are or where you come from. We value and celebrate our differences and we believe being open about who we are allows us to do the best work of our lives.

Anchorage Digital is an Equal Opportunity Employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status. Anchorage Digital considers qualified applicants regardless of criminal histories, consistent with other legal requirements. “Anchorage Digital” refers to services that are offered either through Anchorage Digital Bank National Association, an OCC-chartered national trust bank, or Anchorage Lending CA, LLC a finance lender licensed by the California Department of Financial Protection and Innovation, License No. 60DBO-11976, or Anchorage Digital Singapore Pte Ltd, a Singapore private limited company, all wholly-owned subsidiaries of Anchor Labs, Inc., a Delaware corporation.

Protecting your privacy rights is important to Anchorage Digital, and we work to maintain the trust and confidence of our clients when handling personal or financial information. Please see our privacy policy notices here.

Title: Administrative Assistant (REMOTE)

JobDescription:

Everlight Solar is seeking a skilled and motivated inidual to join the Everlight Solar team as a Sales Enablement Assistant! This entry level position is a full-time, completely remote, evening shift. The Sales Enablement Assistant will act as a personal assistant to the Sales teams and a liaison between sales, project management, and customers. Administrative skills are necessary in this role.

Must own a Mac computer and be fluent with the Apple ecosystem of software (iOS, macOS, iWork, etc.)

Everlight Solar is a rapidly growing company and the leader of solar energy in the Midwest. We offer a unique experience that fosters inidual growth and rewards performance. Our culture at Everlight is extremely important to us. The work environment is fast-paced and dynamic. We value teamwork, quality, innovation, and customer success. Our ideal candidate is self-motivated, detail-oriented, has excellent problem-solving abilities, is passionate about delivering results on-time, exceeding expectations, and ensuring success for our teams. If you want to join an up-and-coming industry with a top-notch company growing rapidly in the space, Everlight Solar is where you should be. Don’t miss the opportunity to join the Everlight Solar team!

Responsibilities:

• Work closely with CEO and Executive Team to enact company goals and strategies
• Attend company sponsored self-development and team building workshops
• Assist Sales Managers and Consultants on project completion
• Collect and present data for sales teams
• Communicate with customers to gather information
• Act as a liaison between sales and other teams

Requirements:

• Salesforce.com experience preferred
• Strong administration skills
• Ability to work independently and as a member of various teams and committees
• Strong attention to detail
• Exceptional communication and presentation skills
• Ability to multi-task, prioritize, and control time effectively
• ABILITY TO WORK EVENINGS – 2 pm – 10 pm CT
• Saturday Availability for morning training.

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• PTO
• Sick and Safe Time
• Paid Holidays Off

Salary: $30,000 – $40,000 / year

Everlight Solar is proudly an Equal Opportunity Employer. We value ersity of all types and are excited to work with talented iniduals from a wide range of backgrounds. Everlight is committed to inclusion and we invite people of any race, creed, color, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, nationality or sex, age groups (18+), and levels of education to apply. Authorized to work in the US and background check required.

Title: Temporary Executive Assistant

Location: United States – Remote

Job Description:

Tebra only initiates contact with candidates via email from an official Tebra email address (@tebra.com, @patientpop.com, or @kareo.com) or through our applicant tracking system, Greenhouse. We will only ask you to provide sensitive personal information through our official application portal — not via social media or text message. We do not conduct interviews via instant messaging.

About the Role

As the Executive Assistant (temporary), you will play a pivotal role in providing comprehensive administrative support to our executive team. You will be responsible for managing calendars, coordinating travel arrangements, and facilitating communication between internal and external stakeholders with professionalism and efficiency. This contract ends in August 2024.

NOTE: This position is estimated to be a 3 month contract.

Your Area of Focus

• Produce quality work in a fast-paced environment, meeting deadlines as well as internal and external customer expectations for quality and accuracy; effectively re-negotiate deadlines when necessary.
• Work independently and accurately assess requirements for each project/task; can communicate effectively with customers when there are questions or issues to be addressed.
• Compose and edit memos, letters, emails and other correspondence; format and edit documents such as presentations, proposals, contracts, operating agreements, and other deliverables.
• Drafts general correspondence, memos and letters. Proofreads draft for spelling, grammar, accuracy and layout, and makes appropriate changes for final copy.
• Creates and updates presentations including charts, tables, graphs, utilizing various software programs.
• Schedule, coordinate and assist with department meetings, interviews and events. Prepare agendas, notices and minutes for meetings.
• Interfaces with employees, visitors, and outside contacts for executives. Acts as liaison in coordinating and disseminating approved information.
• Create and maintain files, databases and spreadsheets.
• Coordinate travel arrangements, compile documents for travel-related meetings and complete Travel and Expense reports.
• Process invoices for payment by assessing purpose, obtaining approval and routing to the appropriate party for payment.
• Prepare agendas, notices and minutes for meetings.

Your Professional Qualifications

• 2-3 years administrative work experience in a corporate office environment.
• Possess excellent administrative and operational support to key executives within the Company under minimal supervision.
• Strong ability to multi-task even under high pressure. Laser focus attention to detail.
• Excellent oral and written communication skills and must be able to handle confidential and sensitive information with discretion.
• Exercise professionalism at all times.
• High degree of flexibility and handle multiple issues that may arise calmly.
• Strong customer service skills with a positive professional demeanor.
• Ability to establish and maintain effective working relationships with colleagues, staff and external contacts, working collaboratively in a professional team environment.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and proofreading
• Ability to work independently and take initiative.
• Must have the flexibility to work overtime when needed.

About Tebra

Kareo and PatientPop have joined forces to become Tebra, the digital backbone for practice well-being. While our teams are still supporting both products, our new hires and current employees are now united as Team Tebra.

Tebra aims to unlock better healthcare by helping independent practices bring modernized care to patients everywhere. Well over 100,000 providers trust Tebra to elevate their patient experience, and help them grow their practice. At Tebra, we’re building the future of well-being together. That shared vision for tomorrow begins with compassion and humanity today.

Our Values

Start with the Customer

We get to know our customers – and their patients – and look at the world through their lens.

Keep It Simple

Healthcare is too complex. We aim to simplify it for everyone.

Stay Entrepreneurial

We reject the status quo and solve problems with creativity, perseverance, and a bias to action.

Better Together

We are erse, humble, and collaborative. We put the team first and win together.

Celebrate Success

Life is short and joy is underrated. We take time to have fun and celebrate success.

Remote Pay Range

$30—$34 USD

Tebra is an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

California residents who apply or are recruited for a job with us: please carefully review our California-specific Privacy Notice under the California Consumer Protection Act here: https://www.tebra.com/privacy-policy/california-supplemental-notice/

If you would like to report a fraudulent Tebra job posting, please contact us at [email protected] and consider reporting your experience to the FBI’s Internet Crime Complaint Center or the Better Business Bureau to help keep others safe online, too.

Executive Assistant to the CEO

REMOTE WITHIN UNITED STATES

At HackerRank, we help over 2,500 of the most prestigious logos across industries find, hire and upskill amazing developer talent using our SaaS-based Developer Skills Platform. We pioneered and continue to lead the developer skills market with the ethos of “Skills over Pedigree”. Everyone at HackerRank is passionate about the mission and we are looking to add smiling faces to help us “Accelerate the World’s Innovation” by making skills matter more than pedigree. This position is full-time and based remotely within the United States working in the PST.

As the Executive Assistant to the CEO, you will play a pivotal part in HackerRank’s mission to “Accelerate the World’s Innovation”. You are excited to make an impact and enjoy supporting executives by providing exceptional details to your work.

What you’ll be working on:

• You will be the face of the company and love to engage with customers and all members of the organization
• Coordinate executive calendars, travel arrangements, and expense reports. Ensure the CEO is well prepared for all engagements
• Work independently on projects from start to finish, often under high pressure, with a high degree of visibility. Keep track of project timelines and deliverables
• Handle a wide variety of activities and confidential matters with the utmost discretion
• Act as the Board of Directors’ administrative point of contact with the CEO and executive team. Manage and organize all logistics for Board meetings, including securing and preparing the necessary meeting space and other details
• Support the CEO in prioritization, develop action plans, and track workstreams to ensure time and effort are focused on priority areas
• Run a cadence for weekly executive team meetings and other strategic meetings on behalf of the CEO
• Prepare presentations and project manage annual company kick-off, monthly all-hands, and other ad hoc projects as requested
• Partner with other cross-functional teams on key projects and initiatives as needed

What we’re looking for:

• You have 5+ years of experience supporting C-level and executive teams
• Must be located in the PST timezone
• Proficiency in Google Suite and Slack
• Ability to handle sensitive and confidential information with discretion
• You have worked with a Board of Directors
• You are passionate about attention to detail and ensure your work is thorough from start to finish
• You are customer-obsessed and care deeply about delighting them and their needs
• You are obsessed with efficiency and want everything to happen smoothly and on time
• You are assertive, proactive, professional, and confident. You actively seek possibilities, develop solutions, and anticipate needs
• You are tech-savvy and love incorporating new technologies for better efficiency in your daily routine

Nice to have:

• Experience working in a startup environment
• Experience supporting a global team

Benefits & Perks:

We have a full package of competitive benefits and perks which include:

• One-time home office set up stipend
• Monthly Remote Work Enablement Stipend
• Professional Development Reimbursement
• Wellbeing Benefits (Headspace, Cleo, etc)
• Generous paid time off, paid leave for new parents, and flexible work hours
• Insurance for all employees (term life, personal accident, medical) along with medical insurance for their dependents
• Employee stock options, flexible work hours, and time off

About HackerRank:

HackerRank is a Y Combinator alumnus backed by tier-one Silicon Valley VCs with total funding of over $100 million. The HackerRank Developer Skills Platform is the standard for assessing developer skills for 2,500+ companies across industries and 24M+ developers around the world. Companies like LinkedIn, Stripe, and Peloton rely on HackerRank to objectively evaluate skills against millions of developers at every step of the hiring process, allowing teams to hire the best and reduce engineering time. Developers rely on HackerRank to turn their skills into great jobs. We’re data-driven givers who take full ownership of our work and love delighting our customers!

HackerRank is a proud equal employment opportunity and affirmative action employer. We provide equal opportunity to everyone for employment on the basis of inidual performance and qualification. We never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. All your information will be kept confidential according to EEO guidelines.

We offer a comprehensive total rewards package where you’ll be rewarded based on your performance and recognized for the value you bring to the business.

Total compensation and benefits consist of salary, quarterly performance incentives, equity (stock options), medical, dental, vision, life insurance, travel insurance, monthly work-from-home stipend, learning and development reimbursements, flexible remote first work culture, 401(K), flexible time off, generous parental leave and more. Under our flexible paid time off policy, you’ll decide how much time you need based on your circumstances.

Current base salary range: $130,000 to $150,000. The exact salary may vary based on skills, experience, location, market ranges, and other compensation offered. Salary range does not include other compensation components, commission (for sales-related roles), bonuses, or benefits that you may be eligible for. Salary may be adjusted based on business needs.

SENIOR EXECUTIVE ADMINISTRATIVE ASSISTANT

Remote US

Contracted

Experienced

VIRTUAL SENIOR EXECUTIVE ADMINISTRATIVE ASSISTANT – CONTRACT/REMOTE

VaVa Virtual Assistants is a remote company based out of Atlanta, Georgia. We help businesses thrive by connecting them with one of our virtual professionals for specialized support across various industries. While our team is remote, we enjoy getting to know one another through daily conversation, project collaboration, and all-company virtual gatherings.

We are looking for a skilled Senior Executive Administrative Assistant who is capable of managing the account and client relationship. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients.

In addition to having the opportunity to work with our clients, you will be connected to the rest of our VaVa Team. This community is made up of kind, talented, and driven contractors that truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our companys mission, vision, and values.

Please look closely at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team!

EXPECTATIONS

Represent VaVa Virtual Assistants in a Positive & Professional Manner

• Demonstrate an exceptional work ethic and a positive attitude in all interactions
• Ensure all communication reflects the companys values and level of professionalism
• Embrace VaVa values, standards, and contribute to a thriving company culture

Take Ownership of Client Satisfaction

• Lead and manage client accounts and interactions
• Understand and anticipate client needs while also communicating progress and updates
• Address challenges and problem solve without compromising quality of service
• Demonstrate a commitment to excellence in high-quality work and attention to detail
• Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service

Operational Responsibilities:

• Provide high-quality administrative support to clients, and occasionally collaborate with fellow VaVa team members as an opportunity for growth and to increase level of service
• Effectively manage tasks, projects, and deadlines to always meet client expectations
• Maintain open communication with the client, external stakeholders, and the VaVa team
• Provide the utmost care with keeping sensitive and confidential information private and secure at all times

RESPONSIBILITIES

• Maintain an empty inbox, automate email processes, and integrate program tools
• Manage complex calendars, coordinate schedules, and ensure seamless communication
• Assume a leadership role within the organization and provide direction to the team
• Oversee project members, timelines, and goals, and allocate resources effectively
• Plan for long-term success by aligning business objectives with project goals
• Demonstrate flexibility and adaptability by adjusting to changing needs and priorities
• Ability to address complex issues and diffuse crisis situations with clear decision making
• Gather, analyze, and provide information that can be used to make strategic decisions
• Demonstrate expertise and in depth understanding of company operations and budgets
• Serve as a trusted liaison between senior-level executives and external stakeholders
• Well-versed in advance office, scheduling, database, and industry-specific software
• Handle other administrative support tasks as requested

GENERAL QUALIFICATIONS

• Must reside and be authorized to work in the United States
• At least 5 years of the demonstrated experience outlined above
• At least 5 years of experience working full-time in a virtual role
• Available at least 20 hours per week to support high-touch, deliverable-focused clients.

TECHNICAL QUALIFICATIONS

• Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients.
• Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues.
• Experience making travel arrangements and handling last minute changes.
• Experience with high-volume email inboxes and calendar management.
• Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools.

Administrative Coordinator, Medical Intelligence

locations

U.S. Employees (Remote)

Baltimore, Maryland

Hartford, Connecticut

Portland, ME

U.S. Telecommuters

time type

Full time

job requisition id

JR00095208

You are as unique as your background, experience and point of view. Here, youll be encouraged, empowered and challenged to be your best self. You’ll work with dynamic colleagues – experts in their fields – who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you’ll have new and exciting opportunities to make life brighter for our Clients – who are at the heart of everything we do. Discover how you can make a difference in the lives of iniduals, families and communities around the world.

Job Description:

At Sun Life, we look for optimistic people who want to make life brighter for ourClients.We understand the value of erse cultures, perspectives, and identities, and want you to bring your full and authentic self to work.Every day,youll be empowered and challengedbyworking withdynamic colleaguesto find new and innovative ways to make Sun Life the best benefits company in America.

The opportunity: The Administrative Coordinator, Medical Intelligence is responsible to support the Senior Medical Intelligence Representative in a team-based workflow to identify and profile physicians and providers based on specific clinical needs and patient preferences, and to create a valuable deliverable for a variety of Group clients. As an Administrative Coordinator, your role is to perform historic medical intelligence searches of our research databases, execute the research call list that is provided by Senior Medical Intelligence Representatives, develop formatted deliverables, and complete relevant special projects assigned from the Team Leads of the Medical Intelligence department.

How you will contribute:

• Conduct research on top physicians and providers by utilizing erse and authoritative sources
• Collaborate with the research team to creatively and strategically solve customer requests
• Perform interviews with physician offices to confirm specialties and expertise
• Obtain key information that will be used to prepare written reports for clients
• Assist Team Leads with special research or administrative projects

What you will bring with you:

• Ability to work with a erse range of people
• Associates Degree preferred
• Experience in medical research or the medical field preferred
• Exceptional internet researching skills
• Excellent verbal and written communication skills
• Strong PC skills; MS Office and Internet research experience required
• Demonstrated ability to work well in a deadline driven environment
• Ability to think quickly and respond to urgent requests and changing circumstances
• Professional telephone etiquette and skills required

Do you see yourself in this role even if you havent checked all the boxes above? We welcome all talented candidates and are committed to a culture that represents ersity in all forms. If you think you might thrive in this setting, we would love to hear from you.

Not ready to apply yet but want to stay in touch? Join our talent community to stay connected until the time is right for you!

Life is brighter when you work at Sun Life

• Excellent benefits and wellness programs to support the three pillars of your well-being mental, physical and financial including generous vacation and sick time, market-leading paid family, parental and adoption leave, a partially-paid sabbatical program, medical plans, company paid life and AD&D insurance as well as disability programs and more
• Retirement and Stock Purchase programs to help build and enhance your future financial security including a 401(k) plan with an employer-paid match as well as an employer-funded retirement account
• A flexible work environment with a friendly, caring, collaborative and inclusive culture
• Great Place to Work Certified in Canada and the U.S.
• Named as a Top 10 employer by the Boston Globe’s Top Places to Work two years running

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are a California resident, the salary range for this position is:

• Southern region: $41,700-$56,300 annually
• Central region: $43,900-$59,300 annually
• Northern region: $47,000-$63,500 annually

If you are a Colorado resident, the salary range for this position is $39,700-$53,600 annually.

If you are a New York resident, the salary range for this position is $47,000-$63,500 annually.

If you are Washington resident, the salary range for this position is $43,900-$59,300 annually.

We consider various factors in determining actual pay including your skills, qualifications, and experience. In addition to salary, this position is eligible for incentive awards based on inidual and business performance as well as a broad range of competitive benefits.

Sun Life Financial is a leading provider of group insurance benefits in the U.S., helping people protect what they love about their lives. More than just a name, Sun Life symbolizes our brand promise of making life brighter -for our customers, partners, and communities. Join our talented, erse workforce and launch a rewarding career. Visit us at www.sunlife.com/us to learn more.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and inidual needs.

#LI-remote

Our Affirmative Action Program affirms our commitment to make reasonable accommodation to the known physical or mental limitation of otherwise-qualified iniduals with disabilities or special disabled veterans, unless the accommodation would impose an undue hardship on the operation of our business. Please email [email protected] to request an accommodation.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and inidual needs.

For applicants residing in California, please read our employee California Privacy Policy and Notice.

Job Category:

Administrative Services

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

TITLE: Administrative Assistant

BASIS: Part-time Employee

HOURS: 20 hours per week

LOCATION: Fully Remote (USA)

RATE: $21 – $25 commensurate with experience and qualifications.

BENEFITS: Health Stipend ($200/month), Phone/Internet Reimbursement ($25/month),

Unlimited PTO, Enrollment in Retirement Plan.

TIME COMMITMENT

Part Time Schedule

Description

We are seeking an organized, enthusiastic, and collaborative Administrative Assistant to join the Education and Community Building team of the Biodynamic Demeter Alliance, formerly known as the Biodynamic Association. This is a part-time, fully remote position. The applicant would ideally have their own computer, cellphone, and high-speed internet. Limited remote office setup funds are available upon request.

Duties:

Enhance the effectiveness of biodynamic education and community building by providing excellent administrative support

• Monitoring Alliance email inboxes and communicating with members and donors
• Managing general inquiry phone extensions and email addresses, responding to messages, and forwarding to other roles for response when needed
• Co-creating event postings, blogs, pages, and communications for Alliance websites and social media
• Organizing and facilitating cleanup of Cloud storage and shared documents
• Creating, updating, processing, and reporting on information in CRM database for membership services, thank you letters, and other development and fundraising tasks
• Creating and updating graphics for use in company communications on Canva and Adobe products
• Assisting with scheduling meetings and making travel arrangements
• Planning and managing logistics for events such as a staff/board retreat
• Various typical remote office management tasks

Fundraising and Development Assistant

Support fundraising and development for biodynamic education and community building

• Supporting preparation of grant proposals and grant reports
• Monitoring grant proposal deadlines and grant report due dates
• Supporting on overseeing grant-related finances, including allocation of staff hours according to grant requirements and ensuring that grant funding is spent according to budgets
• Supporting sponsorship relationships

Conference Assistant

Support planning, logistics, and implementation of the online biodynamic conference

• Support activities related to the planning and launching of the 2024 Biodynamic Online Conference
• Creating organizational documents, calendars, and lists for speakers and events for use on conference webpages
• Assisting with creation and upkeep of registration documentation, tracking, and reporting, and alerting the Registrar when changes may be needed
• Processing online, phone, and mailed registrations.
• Checking the registrar@ email box regularly, responding to inquiries as appropriate, and forwarding inquiries to other staff as needed

PREFERRED CAPACITIES AND EXPERIENCE

• Ability to self-manage and self-motivate in a fully remote work environment, working both independently and as part of a remote team spread across many time zones.
• Fluency in Zoom and Google Suite/Workspace (Gmail, Drive, Docs, Sheets, Slides)
• Excellent written and verbal communication skills.
• Emotional maturity, interpersonal skills, and warm disposition.
• Comfortable with technology and interested in engaging with and learning about different technological platforms and apps.
• Able to manage multiple projects simultaneously in an organized, efficient, and resourceful manner.
• Strong capacity for prioritization, diligence, and follow-through in completing tasks.
• Willingness to take on challenges with an interest in growing and learning; open to feedback and conversation for improvement.
• Open to and interested in a non-material, spiritual worldview.
• Flexible and adaptable to shifting needs and workflow, integrating new elements as they arise.
• Knowledge of justice, equity, ersity, and inclusion principles and willingness to continually explore new perspectives.
• Able to work collaboratively with people from erse backgrounds in terms of race,ethnicity, gender, sexual orientation, class, religion, and spirituality.
• Knowledge of, or experience with, biodynamics and/or organic and regenerative agriculture is a plus.
• Written and/or spoken Spanish language fluency is a plus.

Executive Assistant – 100%Remote

United States

Whoweare:

Since our founding in 2011, our mission has been to improve the lives of seniors and their caregivers. We are deeply passionate about communication and committed to becoming the foremost provider of services and solutions that enable seniors to lead more meaningful and independent lives. We also understand the power of connection and the profound impact it has on the lives of iniduals who are hard-of-hearing. By utilizing enhanced automatic speech recognition, human captioning, and innovative product development, we deliver easy-to-use, cutting-edge technology to our primarily senior customer base. Our near real-time phone captioning technology allows iniduals with hearing loss to see what callers are saying, enabling them to regain their connection to the world.

ClearCaptions is a Federal Communications Commission (FCC)-certified telephone captioning provider, adhering to the highest industry standards of privacy, security, and professionalism. We recognize the importance of maintaining the trust and confidence of our customers, and we continually strive to exceed their expectations.

Position Summary:

The Executive Assistant plays a crucial role in supporting the efficient functioning of Vice Presidents within the organization. All tasks require high professionalism in dealings with all levels of executives, management, staff, business partners and visitors. The successful Executive Assistant will be a highly organized, detail-oriented inidual with exceptional communication skills and the ability to handle a wide range of administrative and executive support tasks, capable of handling shifting priorities with short notice.

This position is based out of a home office and reports to the Executive Administration Manager.

What you will do:

• Calendar Management: Efficiently manage complex calendars, including scheduling meetings, appointments, and conference calls, while prioritizing conflicting demands and ensuring the Vice Presidents are well-prepared for all engagements.
• Travel Arrangements: Coordinate all aspects of domestic travel, including flights, accommodations, ground transportation and dining as needed, ensuring seamless travel experiences.
• Communication Management: Handle emails and correspondence on behalf of the Vice Presidents, responding promptly when appropriate and drafting responses for review when necessary.
• Meeting Coordination: Organize and coordinate meetings, conferences, and events, including arranging venues, catering, audiovisual equipment, and necessary materials, and taking meeting minutes when required.
• Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including executives, clients, partners, and vendors, always representing the Vice Presidents professionally.
• Expense Management: Process expense reports and invoices accurately and in a timely manner and ensuring compliance with company policies.
• Project Support: Provide administrative support for special projects and initiatives led by the Vice Presidents, including research, data analysis, and coordination with cross-functional teams.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism, always maintaining a high level of integrity.
• Other duties upon request as business needs arise.

Qualifications:

• High School Diploma or equivalent (GED). Continuing education preferred.
• 3+ years experience as an executive assistant or similar role supporting senior executives or vice presidents; experience in a remote work environment preferred.
• Familiarity with expense & travel systems; Concur preferred.
• Exceptional organizational and time management skills, ability to multitask and prioritize effectively with demanding timeframes in a fast-paced environment.
• Excellent interpersonal and communication skills, both written and verbal, with a high level of professionalism and diplomacy.
• Strong attention to detail, accuracy, problem-solving skills with a commitment to delivering high-quality work.
• Customer-centric with a sense of urgency.
• Ability to anticipate needs, exercise sound judgment, and work independently with minimal supervision.
• Flexibility and adaptability to changing priorities and deadlines.
• Positive attitude, proactive approach, and willingness to go above and beyond to support the success of the Vice Presidents and the organization.
• Ability to work collaboratively with colleagues and staff to create a high-quality, results-driven, team- oriented environment.
• Demonstrated ability to use discretion, make sound decisions, and maintain confidentiality.
• Proficient in MS Office including Excel and PowerPoint, advanced skills in Outlook (e.g., Inbox/Calendar management), familiar with modern communication tools for virtual teams (e.g., MS Teams, Slack).

Physical Demands:

Employees may experience the following physical demands for extended periods of time:

• Standing and walking (5-10%)
• Typing (70-90%)
• Viewing computer monitor, tablet, and cell phone requiring close vision (70-90%)

Work Environment:

Work environment is primarily indoors at home. Occasional travel may require overnight travel and involve exposure to all types of weather and temperature conditions and exposure to hazardous driving and traffic conditions.

Compensation:

$25 – $30/hour with consideration to experience and geographical location. Please see www.clearcaptions.com/careers for an overview of our generous benefits program

Administrative Assistant 2 (75% FTE, Remote Opportunity)

School of Medicine, Stanford, California, United States

• SCHEDULE Part-time
• JOB CODE 4097
• EMPLOYEE STAT USRegular
• GRADE E
• REQUISITION ID 102946
• WORK ARRANGEMENT Remote Eligible

The Division of Child & Adolescent Psychiatry and Child Development in the Department of Psychiatry and Behavioral Sciences is an integral part of one of the preeminent child and adolescent mental health treatment consortiums in the country, which includes Lucile Packard Childrens Hospital at Stanford, Stanford Childrens Health, Stanford Hospital & Clinics, and Stanford University School of Medicine.

The Child and Adolescent Psychiatry Division of the Department of Psychiatry & Behavioral Sciences at Stanford Universitys School of Medicine is seeking a highly qualified, enthusiastic and motivated Administrative Associate 2 at 75% FTE to provide administrative support for faculty members with limited supervision. The Administrative Associate 2 will also provide backup support for senior administrative associates and their responsibilities in the department as needed as well as advising faculty and staff regarding various Stanford financial policies, processing routine financial transactions, helping organize ision events and maintaining department websites.

We are searching for candidates who enjoy a friendly, collaborative work environment with erse responsibilities and problems to solve. This is a busy position at times requiring a high level of professionalism, productivity, accuracy, organization, multi-tasking, flexibility, independence, sound judgment, and decision-making. An ideal candidate would be a dependable self-starter and exhibit excellent time management skills, communication skills (both oral and written), the ability to set priorities, extreme attention to detail with follow-through, tact, sensitivity to confidential information, positive attitude, and a passion for working with and supporting faculty.

Duties include:

• Respond to inquiries,and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
• Maintain approved content on websites.
• May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
• ay guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

DESIRED QUALIFICATIONS:

• Proficiency in content management systems (e.g. AEM, Website management systems)
• Experience with expense requests and Stanford Fingate desirable
• Strong organizational skills and attention to detail.
• Prior experience arranging travel (flights, hotels, car reservations)
• Familiarity with RedCap
• Experience with Microsoft/Windows operating systems, familiarity with Microsoft Word, Microsoft Excel, Adobe Acrobat, and experienced in the use of either Internet Explorer or Mozilla Firefox browser. Working knowledge of email client software such as Microsoft Outlook.
• Ability to work with strict deadlines
• Ability to work independently and prioritize activities after receiving general guidance
• Accuracy in grammar and spelling very important.
• Bachelors degree preferred

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and three years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Proficient computer skills and demonstrated experience with office software and email applications.

Demonstrated success in following through and completing routine tasks.

Strong organizational skills and attention to detail.

Strong verbal and written communication skills.

Excellent customer service and interpersonal skills.

Ability to prioritize and multi-task.

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.

Frequently sitting.

Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

Rarely twist/bend/stoop/squat, kneel/crawl.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $25.00 to $29.81 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanfords extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

* – Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Board & Philanthropy Administrative Assistant

Position Title:Board & Philanthropy Administrative Assistant

Employment Type:Full time, four-day work week, two-year assignment with possible extension

Location:Remote, US-Basedpreferably based close to international airports and in a region with concentrated board cohorts (i.e. NYC/Northeast; SF Bay Area, Seattle)

Salary Range:$50,000-$74,000 based on experience and location

Position Overview

Island Conservation seeks a Board & Philanthropy Administrative Assistant with experience supporting executive and volunteer leaders, planning, supporting, and executing board of directors and donor meetings, trips, and events. Reporting to the Senior Major Gifts Officer, this person is an integral part of ICs Philanthropy team and provides an essential link between ICs staff and board.

Responsibilities:

40 %Duty: Board of Directors Administration and SupportTasks Include:Plan, schedule, and administer logistics for all board and committee meetings.Support staff in development of board and committee meeting agendas, briefing materials, board books, and minutes; coordinate advancement of action items.Support CEO and other staff in their cultivation and stewardship of all board philanthropists and members.Maintain donor records in Salesforce and comply with record keeping standards/protocols.Support recruitment and onboarding of new board and advisory council members.

40 %Duty: Donor meetings, events, and trips support.Tasks Include:Help plan, schedule, execute, and support donor cultivation/stewardship meetings, events, and trips with staff leadership, fundraisers, and board/advisory council ambassadors.

20 %Duty: Other duties as assignedTasks Include (Not Limited To):Donor discovery and lead prospecting Work with the Philanthropy & Salesforce Administrator, IOCC and marketing staff to qualify or disqualify Major Donor Prospects and Planned Giving Prospects. This will include identification, research, initial outreach, etc.Explore tools to enhance our pipeline development including best practices for WealthEngine, potential WE alternatives such as LexisNexis, capturing new leads using marketing tools such as Feathr, and other forms of research.Maintaining impeccable Salesforce records and maintaining compliance with all relevant administrative tools.

Benefits

This is a full-time exempt position with a competitive salary and a full benefits package, including a four-day work week. Island Conservation offers a flexible work schedule with a remote home office.

Requirements

• This position requires approximately 4-8 work trips per year (domestic and international). Trips will regularly be 2 to 5 nights in duration.
• Must possess or be able to acquire by position start time a valid passport and a valid drivers license.
• The Board & Philanthropy Administrative Assistant will carry up to 20lbs as needed and set up teleconference systems for meetings and projection systems for presentations.
• Must be able to adapt working hours to overlap regularly with staff in all relevant time zones (i.e., America/Pacific, America/Mountain, America/Puerto Rico, U.S./Hawaii, Pacific/Palau, Pacific/Auckland, Chile/Continental).

Required Qualifications

• Associates degree or work experience equivalent
• Excellent attention to detail.
• At least two years professional experience demonstrating skills and ability to execute responsibilities outlined above.
• Active listening and communication skills including writing, editing, speaking, presenting, and persuasion skills (English).
• Demonstrated aptitude in Microsoft office suite and Outlook.
• Experience with or a willingness to learn Adobe Acrobat, Salesforce (or similar CRM), WealthEngine (or similar research software), and Canva.
• Fluent/ Bilingual Proficiency in English Language(oral, written, and comprehension skills).
• Alignment with Island Conservations core values and commitment to Diversity, Equity and Inclusion.

Desired Qualifications

• Bachelors degree
• Five years experience demonstrating skills and ability to execute responsibilities outlined above in a primarily remote, global environment.
• Excellent relationship-building and customer service skills.
• Fluent / Bilingual Proficiency in Spanish or French (written, and comprehension skills) is desired.

Internal Communications Coordinator

APAC – Remote, CANADA – Remote, EMEA – Remote, GLOBAL – Remote, LATAM – Remote, UNITED STATES – Remote

Full-time

Apply

Our mission is to unlock the collaborative power of communities by making Web3 universally easy to use, access, and build on.

Working with Consensys puts you at the forefront of an evolving paradigm, transforming our society for the better. We fundamentally believe blockchain is the next generation of technology that can lay the foundation for a more just and equitable society.

Blockchain tech is just over 10 years old. Ethereum itself is still a toddler and were far from reaching our full potential. Youll get to work on the tools, infrastructure, and apps that scale these platforms to billions of users.

Youll be constantly exposed to new concepts, ideas, and frameworks from your peers, and as you work on different projects challenging you to stay at the top of your game. Youll join a network of entrepreneurs and technologists that reaches the edge of our ecosystem. Consensys alumni have moved on to become tech entrepreneurs, CEOs, and team leads at tech companies.

About Programmes and Internal Communications

The Programmes and Internal Communications team sits within People and Talent. People and Talent support the members of our Consensys community. We strive to be the destination employer of choice for our ecosystem. That goal is embedded in all the work we do to attract, retain, and support our amazing talent. By joining our team, youll be working with a erse group of incredible iniduals who put people first and are designing and building the workplace of the future.

What youll do

Were looking for an Internal Communications Coordinator to join our People & Talent Programmes team to help support our Internal Communications function here at Consensys.

If you are a positive, self-motivated, proactive, and highly-organized person who is excited to enhance employee engagement through creating content, supporting our company intranet, and managing our internal communications processes, then this role is for you.

You are someone who thinks creatively, has strong writing skills, is detail-oriented, and has a natural creative spark for creating content across various mediums like video, social, and written.

This role is perfect for a recent graduate or someone with a couple of years of experience in a communications function who is passionate about content creation and the web3 ecosystem and is interested in gaining experience from one of the most established companies within the blockchain ecosystem.

• Coordinating the maintenance of our company-wide intranet platform, ensuring content is kept up to date and new content/features are consistently being added.
• Demonstrated interest and involvement in the web3 ecosystem.
• Manage the Consensys internal calendar coordinating with People & Talent, Marketing, and other business units to include relevant internal and external events.
• Manage the weekly newsletter coordinating updates and sending out to the company.
• Develop engaging content to share across multiple channels to inspire, educate, and inform our global remote workforce – video, social, and written content.
• Coordinate monthly Town Halls and other company-wide internal meetings; this includes sourcing agenda items, compiling materials, facilitating prep meetings, sourcing feedback to continuously improve, and supporting hosting.
• Edit community-generated content for the intranet in adherence to Consensyss voice and tone.
• Run monthly metrics reports so that we can measure the success of our work.
• Assist in the planning, coordination and execution of internal employee events as needed and appropriate.
• Coordinate erse groups across several teams and timezones.

Would be great if you brought this to the role

• Outstanding written and verbal communication skills
• Excellent program planning and implementation skills
• Excellent presentation skills
• Creative approach and willingness to think outside the box when engaging our global, remote-first workforce
• Sensitivity to our global culture and focus on amplifying Diversity, Equity, and Inclusion (DEI) efforts throughout all communications
• Phenomenal organizational skills and strong attention to detail
• Ability to manage multiple projects simultaneously and consistently deliver high quality outputs
• Highly motivated and collaborative
• Ability to communicate effectively in small and large groups
• Self-motivated, proactive and able to work independently with minimal supervision
• Willingness to build relationships and collaborate across our broader company
• Strong team player
• Creative thinker
• Highly proficient with Google Suite
• Understanding and use of social media platforms, canva design software and video editing tools

Don’t meet all the requirements? Don’t sweat it. Were passionate about building a erse team of humans and as such, if you think you’ve got what it takes for our chaotic-but-fun, remote-friendly, start-up environmentapply anyway, detailing your relevant transferable skills in your cover letter. While we have a pretty good idea of what we need, we’re ready for you to challenge our thinking on who needs to be in this role.

Consensys is an equal opportunity employer. We encourage people from all backgrounds to apply. We are committed to ensuring that our technology is made available and accessible to everyone. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. Consensys is aware of fraudulent recruitment practices and we encourage all applicants to review our best practices to protect yourself which can be found (https://consensys.io/careers/best-practices-to-avoid-recruitment-fraud/).

Title: Teachmeet Executive

JobDescription:

Location: UK Remote

Salary: 23,000

Contract: Full-time, permanent

Line Manager: Matthew Roe

Recruiter:Claire Bonnett

As a TeachMeet Executive working within the Twinkl CPD team, this role will give you the opportunity to become responsible for liaising with all products and segments within Twinkl England (and in time Twinkl International), running logistical support both before, during and after each Twinkl TeachMeet (please note some TeachMeets will be outside of normal working hours). Youll be supporting the CPD team through the challenge of liaising with both internal teams and external bodies to ensure a smooth running of the TeachMeet as well as resource creation data analysis.

Role Responsibilities:

• Internal logistical operations including taking responsibility for parts of the TeachMeet Jira board
• Organising Teachmeets on the TM site, Eventbrite and other suitable sites
• Supporting teams with presentations
• Running live TeachMeets – these may be out of normal office hours and time can be taken back in lieu
• Writing and editing written and video resources as well as assets
• Data Analysis that can be used within Twinkl

Youll be working with:

• The Digital CPD Manager
• The Production Manager
• The Senior TeachMeet Executive
• The other TeachMeet Executives

If you require a reasonable adjustment to the application/selection process to enable you to demonstrate your ability to perform the job requirements please include this at the foot of your covering letter. This will help us to understand any modifications we may need to make to support you throughout our selection process.

Requirements

What we are looking for:

• Experience/passion for CPD
• An excellent understanding of the CPD needs of all educators.
• A love of interacting with people
• Strong execution skills with attention to detail
• Good planning and time management skills
• Clear and effective communicator

Benefits

In return for everything you can bring, we can offer you an exciting role in a fast-growing and dynamic business, with plenty of career opportunities.

Here are a couple of the things that make Twinkl a great place to be:

• A friendly, welcoming and supportive culture. We believe work should be fun and always put people before the process
• Diversity, inclusion and belonging – our Employee Network Program includes working groups for LGBTQ+, People of Colour, Disabilities (visible and invisible), Women in Tech and Working Parents.
• From day 1 – Westfield Health, 29 annual leave days per year plus up to four additional days that may be awarded each year by the company, flexible working policy with opportunities to work from home and Twinkl subscription
• After probation – company sick pay and cycle to work scheme
• Long term service reward – Life insurance, enhanced pension contribution, enhanced maternity pay, enhanced adoption pay and enhanced paternity pay.

Title: Operations Support Specialist

Location: US | Remote

JobDescription:

About Frequence

Frequence is an ad tech platform for media companies that connects all aspects of digital advertising sales, operations, and reporting from beginning to end. Our software makes selling local advertising scalable and provides users with an all-in-one platform that drives campaign performance.

Our trailblazing technology is always growing, and so are we. We push ourselves further with our belief in collaboration, execution, and ownership. We don’t just want to create intuitive AdTech toolswe want to foster a culture of openness and inclusivity that encourages our employees to think bigger and grow higher. Step into the future with us.

The Opportunity:

The Support Ops Specialist role manages the routing of client communications through our internal ticket system as well as various operational support tasks and basic SEM optimization functions. The team assists with the delivery and optimization of localized digital advertising campaigns using cutting-edge media buying tactics and technologies. Opportunities for advancement within the company are expected and encouraged.

What You Will Do:

This is a versatile role that supports the digital media buying operations team, which may include:

• Manage and triage support requests through our email ticketing system and direct client requests to the appropriate teams
• Register new users and manage account permissions
• Process orders and facilitate client communications for Email marketing campaigns
• Execute basic SEM optimization tasks
• Learn the fundamentals of digital media buying operations and supporting technology
• Ability to identify and report any critical or reoccurring customer service issues
• Utilize effective time management and prioritization skills in order to handle a high volume of client communications
• Data Entry and other ad-hoc tasks as assigned

Who You Are:

• Strong computer literacy
• Excellent written communication skills
• Excellent attention to detail
• Ability to wear multiple hats
• Ability to work independently in a remote setting
• Familiarity with Google Suite (specifically Gmail, Google Docs, and Google Sheets)
• Bachelor’s degree in Business, Marketing, another quantitative field, or equivalent work experience in an advertising operations role
• Demonstrable history of personal achievement and work ethic
• Strong desire to work in the advertising technology industry
• Industry experience is preferred, but not mandatory

Compensation

The base salary range represents the minimum and maximum of the salary range for this position based on the primary location. The salary for this role is $35,000 – 45,000. Compensation may vary outside of this range depending on a number of factors, including a candidates qualifications, skills, competency, experience, and location. Base pay is one part of the total package that is provided to compensate and recognize employees for their work.

Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidates offer letter.

We support each member of the Frequence team with a comprehensive employee benefits package including health and well-being benefits, retirement contributions, 401(k) savings plan, and much more. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.

This position requires candidates to be located in the Pacific Standard Timezone, Mountain Standard Timezone, Eastern Standard Timezone or Central Standard Timezone.

At this time Frequence is unable to hire candidates for this position that sit in the state of California.

Why Frequence?

Frequence is proud to be certified as a Great Place to Work.

Our people-first culture and distinctive mission set us apart from others in the industry. As our company grows, so does our need to add sharp, ambitious, and talented people to our team. We’re approachable, inclusive, and encourage open dialogue within our community. This is a place where your voice matters. Join us and let’s see what we can build together.

Some of the industry-leading benefits we offer include:

• Competitive compensation
• Stock options and retirement plans
• Health, dental and vision insurance
• Short-term disability, Long-term disability, & Life insurance
• Flexible PTO and remote work options
• And more

Frequence, Inc. is an Equal Opportunity Employer. At Frequence, Inc. we are deliberately trying to create a safe space for people of all races, genders, ages, backgrounds, and orientations. It is the policy of Frequence, Inc. to provide equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors, except where otherwise provided by law.

Privacy Policy can be reviewed here.

#LI-remote

Location:  US Locations Only; 100% Remote

Pay ranges between $27-$30 an hour with regular pay raises throughout your tenure. In addition, you’ll receive a wide range of benefits including medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly, 401k with employer match, PTO, and much more (see full details below).

Are you a dynamic, caring and ridiculously talented executive assistant? If so, Boldly is looking for you! We are seeking full-time employees to support established Fortune 500 companies, not for profits, senior-level executives, and successful business owners as they make a greater impact in the world.

About the position

As an executive assistant and employee of Boldly, you will play the pivotal role of providing top-notch administrative support. You’ll have the opportunity to choose the clients you support based on company and organizational values and your preferences. These are long term assignments where you’ll create rewarding partnerships with the executives that you assist while gaining valuable experience in a variety of industries. As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This full time position requires your availability for 40 hours a week during business hours.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Providing customer/supplier support
• Other executive admin responsibilities as needed

About you

You have at least 7 years of experience serving in a senior administrative support position where you provided support as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
• A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
• A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong writing skills
• Ability to work independently and under the pressure of deadlines
• Solution driven!

Benefits you’ll love, for full-time employees:

• W2 employment status
• Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
• 401k with employer match
• Paid time off including vacation/sick leave
• Paid holidays
• Paid parental leave
• Technology stipend
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

About our culture

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our erse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a erse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with erse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Location: US Locations Only

Executive Assistant

United States

Job Details

RemoteType

FullyRemote

Description

Executive Assistant (Temporary)

The Art ofEducationUniversity is looking for an Executive Assistant to support our growing institution. The Executive Assistant will report to our Chief Growth Officer and support our Executive Leadership Team. The Executive Assistant must be able to adapt and thrive in a fast-paced environment while maintaining a high level of confidentiality.

POSITION DETAILS

Structured as aremote,part-time,temporaryposition – expected between 20-30 hours a week. This position will report to the Chief Growth Officer and support the Executive Team.

We have been a 100%remotecompany since the beginning! This position is eligible toremotework from the following locations: USA.

Who We Are

AOEU is an art teachers partner for life. We provide art-specific professional development, engaging curriculum, relevant resources, and rigorousmastersdegreeprograms.

MISSION: We grow amazing teachers by providing rigorous, relevant, and engaging learning at every stage of their career.

The Details

ESSENTIAL FUNCTIONS

• Provides high-level administrative support and assistance to executive leaders
• Arrangestravel, accommodations, and transportation for executive leaders
• Manages multiple calendars including scheduling and coordinating meetings, conferences, special events, appointments
• Records meeting minutes and documents action items for assigned team members
• Gathers and compiles agenda requirements prior to scheduled meetings
• Performs administrative tasks including, drafting letters, reports, and assisting with presentations
• Assists with record keeping and submitting expense reports
• In collaboration with the executive leader the EA will prioritizedaily, weekly, and monthly tasks
• Coordinates and sorts incoming documents
• Manages communication for executive leaders through email and Slack
• Provides notes and action items on project coordination and follow-up on assigned projects to ensure deadlines are met
• Be a liaison between team members and executive leaders
• Works in collaboration with executive leadership on company strategic goal assignments and follow-up with team members
• Performs additional duties as assigned by executive leaders

KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent written and verbal communication skills
• Knowledge of clerical procedures and recordkeeping
• Exceptional organizational skills
• High attention to detail
• Excellent time management and ability to meet deadlines
• Ability to function in a fast-paced environment
• Proficient in typing

Position Requirements

While we have identified specific requirements for this role, we acknowledge that not all candidates may possess every requirement listed. We encourage applicants who believe they possess the necessary skills and experience to apply for consideration, regardless of whether they meet each requirement to the fullest extent.

EXPERIENCE

• At least three years of experience in an Executive Assistant position or related experience preferred

OTHER REQUIREMENTS

• Ability to view computer screens for significant periods of time. The Art ofEducationUniversity is an online university therefore 95-98% of ones time will be on or using technology.
• Ability to use a laptop keyboard with accuracy.
• Ability to hear at normal levels and through electronic devices such as laptops, earbuds, phones, and the like.

Reasonable accommodations may be made to enable iniduals with disabilities to perform essential functions.

Compensation

Compensation is commensurate with experience and market. We encourage you to discuss your compensation requirements early in the process.

Title: Administrative Assistant

Location: CT-Milford

Administrative Assistant

Full TimeClerical

Albuquerque, NM, US

+14 More Locations5 days agoRequisition ID: 1422

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Salary Range:$45,000.00 To 50,000.00 Annually

COMPANY OVERVIEW

Does the idea of applying your talents at a company that assists people in understanding how to obtain additional health care benefits and compensates well for doing so, inspire you? We call it “Doing good while doing well” and invite you to apply to join us and begin moving forward along a beneficial career path – one built on providing solutions by helping others navigate through the complex world of health care benefits.

Here at BeneLynk, our mission is to improve lives and positively impact social determinants of health barriers by providing our healthcare partners with the information they need, and people with the advocacy they deserve. We are laser-focused on our longstanding area of expertise in the healthcare world. We fully understand barriers and surface solutions, then provide the advocacy that changes lives and improves outcomes. Everything we do, from the systems we build, to our government relations, to our outreach operations, is in service of this one central vision.

WHO WE ARE

We are big-hearted people, passionate about serving our health plan clients, their members, and each other. We are a team in every sense of the word, striving toward a common mission – that is the goal of everyone at BeneLynk. Every day, we are relentless in helping people who need essential resources to make their lives easier and healthier. The members we serve call us “miracles,” “kind,” “professional,” “human,” and “compassionate,” and all with “service that gets the job done.” We pride ourselves on creating a healthy environment for our employees to thrive in their ability to assist others.

ADMINISTRATIVE ASSISTANT

POSITION SUMMARY

We are actively seeking an Administrative Assistant in our Human Resource Department. This inidual will administratively support the Learning and Development and Human Resource departments. The Administrator will handle scheduling, tracking, creation, and maintenance of Excel workbooks. The Administrator will also be responsible for ensuring employee statuses are up to date in trackers and our HRIS.

KEY RESPONSIBILITIES

• Promote a culture of excellence, working cooperatively with HR and L&D managers to enhance services and streamline tracking, reporting and scheduling. Provide solutions as new requirements become necessary.
• Handle clerical and administrative tasks such as reporting, attendance tracking, Leave of Absence tracking, return to work date tracking.
• Ensure HRIS is up to date with specific employee leave of absence statuses.
• Partner with payroll team to ensure that final pay laws are upheld by state.
• Ensure all terminations are processed in the HRIS system accurately and timely.
• Track and monitor new hire attendance.
• Provide attendance reporting for new hire classes highlighting occurrences.
• Responsible for new hire activity scheduling
• Responsible for scheduling new hire sessions and break out rooms.
• Gather and report key Human Capital Metrics on a monthly/weekly basis (i.e. Attrition rates, absence rates, benefit enrollment rates etc.)
• Maintaining and updating employee records and databases.
• Gathering and processing necessary documentation.
• Preparing and managing HR trackers pertaining to processes such as LOA, terminations, equipment ordering and return tracking.
• Scheduling onboarding tasks and arranging schedules.
• Responding to inquiries and providing clerical support
• Creating and maintaining Excel workbooks for various HR metric tracking.
• Collaborating with HR Generalists and Trainers to ensure consistent methodology and communication on various tasks.
• Other duties assigned.

QUALIFICATIONS

• Education – associate degree or equivalent experience preferred, business, experience in a related field which demonstrates the ability to perform the functions of the position.
• Experience – Must have advanced working knowledge of Microsoft Excel. Ability to create and manage workbooks and spreadsheets. Demonstrated behavior of paying attention to detail, ability to effectively prioritize work.
• Language Skills – Excellent verbal and written communication skills; Bi-lingual (English & Spanish) not required but a plus.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successful perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

• Physical Activities – Remote

• Weight Lifted/ Force Exerted – The employee’s job does not require weight to be lifted or force exerted.

WORK ENVIRONMENT

This role is a remote position.

POSITION TYPE/ EXPECTED HOURS OF WORK

Full-time /Exempt (Salaried)

SALARY

Based on Experience

$50,000 Annually

EMPLOYEE BENEFITS

We offer competitive salaries and benefits here at BeneLynk, as we truly value our employees and the amazing work that they do each day. Please see below for a list of some of our awesome employee benefits:

• Medical, Dental, Vision and Employee Assistant Program Benefits
• 401K Match
• 15 Paid Days Annually
• Growth & Advancement Opportunities

EMPLOYEE PERKS

Work hard, play hard! Having an engaged workforce and positive work environment is one of our top priorities here at BeneLynk. We do so through numerous initiatives that can be found below. We like to call our virtual work community, “The Bene-Verse”. We also have an internal Culture Ambassador committee dedicated to ensuring all employees have a pleasant and exciting work experience.

• Monthly Company Town Hall Events:
  • We love the opportunity to come together as a company. Join us monthly as we discuss exciting company updates, internal promotions, internal awards, upcoming events, and more!

• Monthly Internal Mental Health Newsletters:
  • Our Culture Ambassadors spearhead an internal newsletter centered on mental health topics. Our employees’ overall wellbeing is our top priority, so we like to provide support whenever it is needed through this uplifting internal newsletter.

• Monthly Streaming Services Perk:
  • Yes- we pay YOU to enjoy the television shows that you enjoy! We pay up to a $12 per month for any streaming service subscriptions that you currently have.

• Tickets at Work Perk:
  • Enjoy discounted movie tickets, hotel stays, and more through our company’s ‘Tickets at Work’ perk!

• Monthly Lunch & Learn Events:
  • Meet key members of our Senior Management team through engaging Lunch & Learn sessions on a monthly basis. Lunch is on us for those employees that sign up!

• Monthly Bene-Verse Events:
  • We put on awesome monthly events for our employees including virtual trivia, team building exercises, guided painting sessions, and more!

EEO STATEMENT

At BeneLynk, we don’t just accept differences; we celebrate, support, and thrive on them for the benefit of our employees, our products, and the communities that we serve. All employees share in the responsibility for fulfilling this company’s unwavering commitment to equal employment opportunity. BeneLynk is an equal opportunity employer, and as such, employment here is solely based on a person’s merit and qualifications directly related to their professional expertise. BeneLynk does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, military status, marital/familial status, pregnancy, or related condition, including breastfeeding, or any other classes protected by law.

It is BeneLynk’s policy to comply with all applicable federal, state, and local laws pertaining to nondiscrimination and equal opportunity. The company’s EEO policy, as well as its affirmative action obligations, includes the full support of the company, including its Chief Executive Officer because it’s just the right thing to do and we hope that you think so too.

If you require reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR team.

E-VERIFY

BeneLynk participates in E-Verify. We will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS) with information from each new employer’s Form I-9 to confirm work authorization.

***Offer of employment is contingent upon the results of a required background and drug screening.***

Executive Assistant to Chief Executive Officer

• United States
• $80,000/yr – $92,000/yr
• Remote
• Full-time

To be successful at Medecision the Executive Administrative Assistant will understand what a customer centric organization entails and be able to infuse that ideology in your contributions. On a given day you will provide calendar management, meeting planning and preparation, interfacing with clients and vendors, collaborating with other cross-functional executive administrative team, and executing various projects or assignments that elevates the leadership team you support. Your ability to adjust in response to changing work situations, to accommodate different working styles, and to prioritize your own work and tasks will be critical to your success.

It is vital that this person be able to collaborate with a variety of business partners and juggle multiple tasks in a dynamic, fast paced environment.

Duties and Responsibilities

Complex calendar management (day to day, fiscal year planning, and time management) on an ongoing basis and the ability to prioritize calendars based on the business needs to ensure accurate scheduling of CEO.

Management of domestic travel logistics and trip preparation for CEO.

Maintain timely and accurate expense report submissions.

Organizes shared files and digital assets to support efficient team operations.

Develop PowerPoint presentations and other correspondence, working collaboratively with colleagues and outside vendors to complete projects.

Provide thorough meeting and event planning and management for both onsite and offsite locations from 10-50+ people; includes SharePoint site, meeting requests, booking rooms, catering, agendas, notes.

Ensure compliance of administrative operational policies and procedures, and coordinates other administrative projects as assigned or as necessary.

Identify, recommend, and implement solutions to departmental operations process issues.

Demonstrate a high level of integrity and ability to maintain confidentiality of highly sensitive material with tact and professionalism.

Performs lite project management and other various administrative tasks as necessary.

Education and Experience

Bachelor of Arts/Science (BA/BS) or equivalent experience required.

Minimum of 5 years of relevant, senior level administrative work experience. Support C-level executives is required.

Strong proficiency with Microsoft productivity software including, Word, Outlook, PowerPoint and Excel, SharePoint.

Demonstrated customer service skills with the ability to anticipate the needs of the executives proactively, coupled with excellent written and verbal communication skills.

Experience managing complex plans and schedules, including arranging logistics with high travel and remote work locations.

Willingness to develop a deep knowledge of the respective business groups strategy and/or functional expertise, and act as an information resource to the business group.

Ability to solve difficult problems efficiently and creatively by making good, timely, decisions that best represent the leadership and department practices.

Ability to handle ambiguity and work independently to achieve results with a high degree of accuracy while displaying resourcefulness and good judgment.

Ability to work effectively under pressure, within short time constraints, and with the appropriate level of urgency.

Appropriate response and escalation to situations and events that require quick and urgent actions.

Desire to take on big challenges and the ability to see the big picture as well as the details.

Ability to resolve and diffuse difficult and high-tension situations with others quickly.

Maintain professional and positive interactions with others and be able to establish professional relationships.

Maintain credibility with all internal and external contacts.

Title: Administrative Manager

Location: Remote (USA)

JobDescription:

The Company

Human Agency offers full-service business solutions to partners and the organizations we create. We are a team of problem solvers driven by purpose and commitment to the free exercise of our and our partners human agency.

The Role

We are currently seeking a highly organized, efficient, and detail-oriented Administrative Manager to join our team. This is a full-time, remote position that will play a critical role in ensuring the smooth operation of our remote organization. You will be responsible for a wide range of administrative duties including managing day-to-day bookkeeping, ensuring compliance with state laws and regulations, overseeing general administrative tasks, and handling administrative HR functions. This role requires a highly organized, detail-oriented professional who thrives in a dynamic, remote environment. The ideal candidate will have a strong background in office management, bookkeeping, compliance, exceptional organizational skills, and the ability to handle erse responsibilities. If you are a values-driven professional seeking a remote administrative operations role, we invite you to apply.

Administrative & HR Support:

• Oversee administrative tasks to support team operations, including managing digital files, preparing reports, and managing organizational calendars as needed.
• Support HR functions, including maintaining employee records, onboarding and off-boarding, payroll processing, and HR compliance.
• Coordinate logistics for events as requested.
• Serve as a point of contact for external partners, including vendors and service providers.
• Collaborate with team members across different functions to support various projects and initiatives.

Financial Management:

• Oversee company financial data and compliance by maintaining accurate accounts payable and receivable, and daily financial entries, expense tracking and reimbursements, invoicing, and reconciliations.
• Prepare monthly reconciliations and maintain financial records.
• Assist COO with various financial activities.

Compliance:

• Manage compliance calendar and stay up to date on corporate filings, insurance coverages and audits, and all other miscellaneous corporate compliance items.
• Ensure compliance with state and federal regulations, staying up-to-date with changes that may affect the organization.

Client Projects:

• Assist COO with various client projects in the finance / accounting / compliance / admin space.

Who Will Thrive in This Role:

• Business Administrator with proven experience in remote administrative management.
• Exceptional organizer with the ability to streamline processes.
• Clear and proactive communicator, connecting with internal and external stakeholders.
• Collaborative team player who can coordinate multiple people effectively.
• Self-motivated with good problem solving and time management skills.
• Proficient in using digital tools and software for remote collaboration and administration such as Google Suite, Zoom, Microsoft Office, and Slack.

Qualifications:

• 5+ years of experience in administrative management or a related field.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in using office software applications (e.g., G Suite, Microsoft Office Suite).
• Proactive, self-motivated, and capable of managing multiple tasks and projects simultaneously.
• Experience with Quickbooks and bookkeeping.
• Willingness to learn new software and systems effectively.
• Ability to collaborate with remote team members.

Location |Anywhere across the US and Canada works for our team – we are a fully remote company with employees working across the globe.

Salary Range | We are open to hiring both contractors and permanent employees for this position. We are offering a salary range of $60,000 – $75,000 USD for this position and 401k match, PTO and comprehensive medical, vision and dental coverage.

If you are not sure that youre 100% qualified, but up for the challenge we want you to apply. We believe skills are transferable and passion for our mission goes a long way.

Equal Opportunity Employment Statement

Human Agency is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, gender, gender identity and expression, religion or sexual orientation.

All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Human Agency is committed to providing veteran employment opportunities to our service men and women.