Land your dream remote job

Administrative Assistant II – 223319

Organization

BSI Business Group

Primary Location

United States of America-Anywhere USA*

Employee Status Full-time, Regular

Shift

Day Job

Travel

No

Job Function

Administrative and Clerical

This position is offered remotely anywhere in the United States

Vitalant is where donors, talent and innovation meet to save and improve lives. We are the nation’s largest independent, nonprofit blood services provider exclusively focused on providing lifesaving blood and comprehensive transfusion medicine services for about 900 hospitals and their patients across the U.S. We seek team members who want to make a difference in people’s lives while furthering their careers. At Vitalant you can expect competitive compensation, paid time off and other benefits. Take your first step to joining our dedicated team by applying today.

PRIMARY PURPOSE:

Under direct supervision, this position performs advanced clerical and administrative duties for the assigned department.

DUTIES AND RESPONSIBILITIES:

Performs all assigned duties in compliance with internal SOPs and external regulations. Brings compliance issues to the attention of management.

Assures quality customer service to all customers.

Coordinates workflow and assists with training of clerical staff.

Provides advanced clerical support (e.g., preparing reports, statistical spreadsheets, and assists with non-routine projects).

Composes non-routine and highly confidential letters and memoranda.

Provides clerical support to the management team.

Creates and maintains file systems.

Performs data entry and retrieval of information through the use of various software applications.

Coordinates the incoming and outgoing distribution of mail, express mail/package services, inter-center mail, and/or other correspondence. Maintains records as required.

Maintains microfiche and microfilm storage. Performs necessary retrieval and distribution of microfilmed documents as required.

Oversees or coordinates logistics of activities and meetings, to include set-up and audio-visual equipment.

Maintains department supplies (e.g., forms, office supplies, etc.).

Receives and routes all incoming telephone calls. Screens and directs iniduals to the appropriate staff member.

Assists with special projects as needed.

Performs all other duties as assigned.

REQUIREMENTS:

Knowledge/ Education

High school graduate or GED required.

Associates degree preferred.

Thorough working knowledge of standard office procedures and equipment required.

Skills/Abilities

Proficient computer and data entry skills.

Must be highly organized and detail oriented; accurate and timely.

Must have good customer service and interpersonal skills.

Efficient written and oral communication skills.

Proficient in office filing system.

Experience

Two years related experience required.

DIVERSITY, EQUITY & INCLUSION AT VITALANT

Vitalant is committed to fostering a erse and inclusive workplace built on a foundation of respect, integrity, teamwork, and excellence. Through our DEI strategic plan, we create opportunities for employees of all backgrounds to feel valued, seen and heard. We believe this mission drives creativity and innovation, as employees experience an environment conducive to personal growth and career development.

VITALANT OFFERS A COMPREHENSIVE BENEFITS PACKAGE

• Health, Dental and Vision Insurance
• HSA, FSA and 401K retirement savings plans

• Paid Time Off
• Commuter benefits
• Employee assistance program

COVID-19 POLICY

As an essential operation to the nation’s healthcare infrastructure and a science-based organization, Vitalant believes that being vaccinated helps provide protection and care for our employees, our donors, their families, and the broader community.

Vitalant requires employee’s to be fully vaccinated as a condition of employment. Iniduals applying for this position should be prepared to comply with Vitalant’s Covid-19 vaccination policy unless an approved exemption exists prior to the start of employment. Compliance with Vitalant’s COVID-19 policy will require iniduals to complete one of the following:

• Receive the first shot of a two-dose vaccination series to start employment, and the second shot of the series within 8 weeks of the first
• Receive the first and final shot of a single-dose vaccination prior to the start of employment

EEO/Minorities/Females/Disabled/Veterans

Sales Support Specialist – Part Time

REMOTE

What will our Sales Support Specialist do?

Time is a precious resource. It’s the resource we at Coterie have built our business model on. By bringing speed, simplicity, and service to our Small Business Partners and the brokers who serve them we’re reducing time spent on commercial insurance to just minutes through our tech platform. But that means we need to look to augment our distribution team as well. Frankly, we’re growing fast, and there aren’t enough hours in the day, which is why we’re hiring a Part Time Sales Support Specialist (100% Remote!) to support our entire distribution team.

Part time hours will be 29 hours per week Monday-Friday with flexibility of working hours.

As a Sales Support Specialist, you will help optimize and augment the capabilities of our distribution team by providing support across a variety of business functions. As such, this role will require a tactically minded inidual who can follow guidelines, work with precision and make decisions necessary to ensure our partners are getting superior service. Some of the work expected is as follows.

• Help to construct and distribute monthly reports for our partners
• Help to manage team meeting agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Help to support the sales and onboarding processes of our new and existing partnerships
• Maintain professionalism and strict confidentiality with all materials
• Track and follow up appropriately on all pending action items (close open loops)
• Coordinate and prepare correspondence, reports, presentation materials and other written communications
• Comfortable working through ambiguity and digging in with the ability to research projects and gather the necessary data to share

Superpowers we are looking for!

• Must be available to work 30 hours per week (hours will not exceed 30 hours per week)
• 3+ years (minimum) experience in an administrative role
• Superb written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with the aptitude to learn new software and systems.
• Ability to take complex information and deliver concisely to a variety of audiences
• Flexible team player with the grit to do what it takes to get the job done; adaptable and enjoys a challenge

Extras that are awesome but not required!

• Insurance industry experience working with independent agents
• Experience working in a startup

Casualty Administrative Assistant – Remote

Location: Remote, Remote, US

Company: Allstate Insurance Company

The world isn’t standing still, and neither is Allstate. We’re moving quickly, looking across our businesses and brands and taking bold steps to better serve customers’ evolving needs. That’s why now is an exciting time to join our team. You’ll have opportunities to take risks, challenge the status quo and shape the future for the greater good.

You’ll do all this in an environment of excellence and the highest ethical standards a place where values such as integrity, inclusive ersity and accountability are paramount. We empower every employee to lead, drive change and give back where they work and live. Our people are our greatest strength, and we work as one team in service of our customers and communities.

Everything we do at Allstate is driven by a shared purpose: to protect people from life’s uncertainties so they can realize their hopes and dreams. For more than 89 years we’ve thrived by staying a step ahead of whatever’s coming next to give customers peace of mind no matter what changes they face. We acted with conviction to advocate for seat belts, air bags and graduated driving laws. We help give survivors of domestic violence a voice through financial empowerment. We’ve been an industry leader in pricing sophistication, telematics, digital photo claims and, more recently, device and identity protection. We are the Good Hands. We don’t follow the trends. We set them.

Job Summary:

The Admin Assist Associate III role is responsible for supporting the Casualty Represented Litigation Department with the routine day to day administrative tasks. The role processes and prepares presentations and documents for their designated area along with solving problems related to specific tasks with minimal supervision. The Associate III is responsible for processing various types of requests received from Senior Managers and Claims Service Leaders.

Key Responsibilities:

• Advanced communication skills are required to initiate oral and written response to inquiries regarding routine situations
• Ability to prioritize work and organize own time
• Ability to complete a professional document utilizing basic grammar, spelling, and format skills
• Knowledge of major department/business unit functions
• Ability to prepare presentations independently
• Advanced knowledge of required software applications
• Identify, initiate, recommend, and implement corrective action within workgroup
• Identify and recommend opportunities for improvement beyond workgroup
• Handle multiple demands on a continual basis including difficult situations
• Assimilate, gather, and summarize detailed information for a response/decision
• Ability to train and lead routine work processes
• High level of contacts and exposure to confidential information requiring the use of tact and judgment
• Capable of independent judgment when solving problems on own
• Work under general direction

The schedule for this position will be 9:00 am – 5:30 pm CST.

**This position is not available to California, Alaska, Hawaii residents**

Knowledge/Skills/Experience

• Have a High School Diploma or General Education Diploma (GED)
• Have a minimum of 1 year of Administrative handling experience
• Have previous administrative support experience – preferred
• Possess advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
• Have the ability to build relationships and interact with all levels of management and staff
• Possess excellent customer service skills
• Possess excellent written, verbal and listening communication skills using pleasant interpersonal skills
• Have the ability to assess your workload and re-prioritize as needed, as well as handle multiple tasks under tight deadlines
• Have the ability to maintain an advanced degree of confidentiality and sense of urgency
• Have the ability to work under pressure as well as the adapting to interruptions and other unexpected events and make necessary adjustments
• Are able to work independently and in team environment
• Have excellent time management skills
• Have strong computer, typing and grammar skills

Compensation offered for this role is $41,800.00-$58,375.00 per year and is based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation, which includes a drug screen.

Good Work. Good Life. Good Hands.

As a Fortune 100 company and industry leader, we provide a competitive salary but that’s just the beginning. Our Total Rewards package also offers benefits like tuition assistance, medical and dental insurance, as well as a robust pension and 401(k). Plus, you’ll have access to a wide variety of programs to help you balance your work and personal life — including a generous paid time off policy. For a full description of Allstate’s benefits, visit allstate.jobs/benefits/

Learn more about life at Allstate. Connect with us on Twitter, Facebook, Instagram and LinkedIn or watch a video.

Allstate generally does not sponsor iniduals for employment-based visas for this position.

Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

For jobs in San Francisco, please click here for information regarding the San Francisco Fair Chance Ordinance.

For jobs in Los Angeles, please click here for information regarding the Los Angeles Fair Chance Initiative for Hiring Ordinance.

To view the EEO is the Law poster click here. This poster provides information concerning the laws and procedures for filing complaints of violations of the laws with the Office of Federal Contract Compliance Programs

To view the FMLA poster, click here. This poster summarizing the major provisions of the Family and Medical Leave Act (FMLA) and telling employees how to file a complaint.

It is the Company’s policy to employ the best qualified iniduals available for all jobs. Therefore, any discriminatory action taken on account of an employee’s ancestry, age, color, disability, genetic information, gender, gender identity, gender expression, sexual and reproductive health decision, marital status, medical condition, military or veteran status, national origin, race (include traits historically associated with race, including, but not limited to, hair texture and protective hairstyles), religion (including religious dress), sex, or sexual orientation that adversely affects an employee’s terms or conditions of employment is prohibited. This policy applies to all aspects of the employment relationship, including, but not limited to, hiring, training, salary administration, promotion, job assignment, benefits, discipline, and separation of employment.

Location: AZ, FL, ID, KY, MI, MO, NC, OH, OR, SC, TN, TX, UT & WI; 100% Remote; Part-Time

ADMINISTRATIVE ASSISTANT SCHEDULER

Do you thrive at relationship building, working independently, being organized, and making a difference?

Would you enjoy working in the professional world from the convenience of your home office?

This could be the job for you:

• must have a minimum of 20 hours weekly availability, hours will build based on client assignment
• comprehensive training
• ongoing support
• opportunities for growth and development

The Job

You will be in the driver’s seat helping your client(s) build and maintain their relationships: planning the calendar, managing meeting frequency, and scheduling appointments with optimal drive times for a successful sales team in the financial industry.

You will call on financial professionals, both existing and prospective clients. This is primarily phone work with strategic emailing, so clear communication skills are a must.

You are responsible for your performance. We will provide you with the training and tools; it’s a win-win!

Who We Are

We are a driven, fun, and enthusiastic team of relationship builders. Week after week, we help build lasting relationships to expand our clients’ businesses.

Every scheduling goal we set and call we place on behalf of our clients is the result of our team working together to make each other’s ideas stronger.

That happens here because every one of us strives toward a common goal — creating the best customer experiences.

Responsibilities

• Keep the calendar of your assigned client full of appointments. Schedule appointments, plan travel routes, and keep your team updated
• Place a high volume of outbound calls and emails to existing and prospective clients
• Multi-task at a high-level managing:
  • calendar plans and details
  • communications with numerous team members
  • several email accounts
  • various software programs: CRMs, mapping, calendars, etc…Keep notes and appointments in shared CRMs and calendars in realtime
• Meet daily/weekly metrics: Setting 10-18 appointments per week, Making 18-20 calls and emails per hour. These numbers will vary by client.
• Key Characteristics: 1. High Integrity 2. Positive Attitude 3. Strong Work Ethic
• Have a competitive drive, desire to learn and grow, be self-motivated
• Accountability: Take ownership of your results on a daily basis Communication: The confidence and skills to ask executives for an appointment over the phone and in an email

Skills, Abilities and Equipment

• Strong written, verbal, and interpersonal communication skills
• Ability to prioritize work and multitask effectively
• Proficient computer skills. Must be able to move quickly and fluidly through multiple programs and internet browser tabs at once
• Must demonstrate the ability to use email proficiently: send attachments, use signatures, copy and paste, appropriate use of cc and bcc fields
• Excellent organizational skills, ability to problem solve, and high attention to detail
• Ability to respond to email and voicemails Monday-Friday
• A home office which allows for a quiet and uninterrupted work environment and a protected, clean space to store materials and supplies
• A dedicated phone line with a customized greeting
• A personal computer (see requirements below)

Preferred Qualifications

• Education: High School Diploma or equivalent
• Experience: Experience making inbound/outbound calls in sales or customer service relations, or scheduling appointments.

Other Requirements

• A working (PC) computer with an operating system of Windows 10 or later (MACS and TABLETS are not permitted no iPads/Chromebooks)
• 4 GB memory RAM
• 500 GB hard drive (at least 50 GB free hard drive disk space)
• 2.0 GHz processor (2.60 GHz preferred) Current anti-virus and anti-spam software. McAfee and Norton Antivirus are not compatible with our software. Recommended antivirus (premium subscriptions): Kaspersky, Bitdefender, FSecure, Sophos, Malwarebytes
• A high-speed internet connection with a minimum 25 Mbps down and 5 Mbsp upspeed
• A router, Speakers/Headset, Microphone, webcam
• A noise free and ergonomically compliant home office environment

Employment

Employees are covered under Workman’s Compensation, Unemployment Insurance, and earn paid sick leave. Based on hours, employees may be eligible for a monthly expense reimbursement, health, dental, and vision insurance benefits and 401k matching (US residents only, please).

We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.

The Details

The Financial Industry mandates extensive background checks are completed before beginning training. (Can take 1-3 weeks)

Training period depends upon your learning curve. You will need to demonstrate flexibility, great organization, and a knack for multitasking to increase work hours.

Work hours are between 8:30am4:30pm Monday-Friday. Clients available in all time zones. This is an hourly position. Starting pay: $14.00-$16.00, depending on experience.

We are currently accepting resumes from the states listed on our website: https://paragonplanners.com/employment

Executive Assistant

• • Remote (United States)
• Executive

Description

Senior level administrative assistant responsible for providing advanced secretarial and administrative support to Thrivent’s VP, Client Analytics, Measurement & Reporting along with our VP, Client Insights & Strategy. Responsibilities include handling communications, maintaining executive’s schedule and calendars, and coordinating meetings, conferences, presentations, and travel. Composes correspondence, prepares reports and presentation materials, and provides project support.

* This role can be remote within the United States

Job Duties and Responsibilities

• Organizes and coordinates executive’s schedule by arranging appointments, maintaining calendars and scheduling meetings, conferences, travel, and presentations
• Responds to information requests, and composes correspondence (often of a confidential nature)
• Relieves VP/SLT/EMT of routine administrative details, including data compilation and analysis
• Prepares meeting agendas and briefings, maintains meeting notes, and arranges for implementation of action items
• Prepares presentation materials and spreadsheets to produce high quality reports, presentations, and other documents
• Supports and/or administers projects or processes for ision/department
• Provides work direction to other Administrative Assistants in the department
• Maintains and promotes strong business relationships with key stakeholders in support of management objectives.

Required Job Qualifications

• 5 or more years of administrative/secretarial experience
• Two-year degree from business or vocational school desired
• Advanced business computer skills (Microsoft Word, Excel, PowerPoint)
• Ability to write business correspondence clearly and concisely, using correct grammar, vocabulary, punctuation, and spelling
• Ability to handle multiple projects or tasks while effectively prioritizing to meet deadlines and maintain a high quality of work
• Ability to maintain integrity of sensitive/confidential information

Education Administration Coordinator – Supplemental

Job ID 195122BR

• Rochester, Minnesota
• Supplemental/On-call/Per Diem
• Education

Why Mayo Clinic

Mayo Clinic is the nation’s best hospital (U.S. News & World Report, 2022-2023) and ranked #1 in more specialties than any other care provider. We have a vast array of opportunities ranging from Nursing, Clinical, to Finance, IT, Administrative, Research and Support Services to name a few. Across all locations, you’ll find career opportunities that support ersity, equity and inclusion. At Mayo Clinic, we invest in you with opportunities for growth and development and our benefits and compensation package are highly competitive. We invite you to be a part of our team where you’ll discover a culture of teamwork, professionalism, mutual respect, and most importantly, a life-changing career!

Mayo Clinic offers a variety of employee benefits. For additional information please visit Mayo Clinic Benefits. Eligibility may vary.

Position description

Did you know Mayo Clinic has a college? Mayo Clinic College of Medicine and Science (MCCMS) offers more than 400 higher education programs with an enrollment of over 4,000 students and trainees. The college has a team of supplemental staff who assist with various projects for programs, faculty, and staff.

This Education Administration Coordinator position is a remote position with flexible hours driven by department workload, project needs, and your availability. We’re looking for iniduals who:

Are comfortable working remotely

Can handle a variety of activities with minimal direction Are organized and digitally proficient using various systems and software applications

This position is entirely remote with no need for relocation. Computer equipment will be provided as part of employment.

Works independently to coordinate assigned processes/programs; e.g. appointment, application, interview, scheduling, pre- and post-matriculation, orientation, and committee support. Serves as a resource and interprets respective department specific policies and procedures to achieve the work. Must be able to handle many activities and challenges simultaneously, with minimal direction. Must use good judgment in facilitating questions, phone calls, meeting scheduling, and other assignments. Serves as a resource and/or trainer for applicable technology systems. Coordinates and maintains specific learner/faculty data (e.g., entering/updating data, preparing reports, etc.). Has working knowledge of accreditation requirements specific to the school. Attends courses and meetings to enhance or improve job knowledge within the role or to represent Mayo Clinic.

This position is 100% remote work, can work from anywhere in the U.S.

Qualifications

High School diploma and five years of successful administrative assistant, business or education related experience, OR Associate’s degree and 3 years administrative assistant, business or education related experience, OR Bachelor’s degree and 1 year administrative assistant, business or education related experience.

Additional qualifications

Some leadership experience is preferred. Work experience in academic medical education is preferred. Must possess excellent verbal communication skills; e.g., phone etiquette, presentations, customer service. Must possess excellent written communication skills; e.g., professional correspondence, minutes, announcements. Must be proficient with computer software and office equipment; e.g., Microsoft Office, database, phone system, duplicating equipment, and other job-specific technology. Must maintain strict confidentiality of information and must exhibit good personal skills, including the ability to work collaboratively and professionally to build rapport with others at all levels of responsibility. Must be adaptable and flexible in a changing work environment that requires upgrading of skills. Familiarity with medical licensure and visa categories is preferred (if applicable).

Exemption status

Non-exempt

Compensation Detail

$21.64- $31.23 / hour

Benefits eligible

No

Schedule

Supplemental/On-call/Per Diem

Hours / Pay period

varied

Schedule details

This is a supplemental hourly position with a variable workload of up to 25 hours a week, depending on work unit needs. While there is no set schedule, you will be expected to complete assigned work within agreed-upon deadlines. Deadlines may range from a couple of days to a few weeks. You must also be available to participate in occasional virtual meetings or conference calls about assigned work.

This position is 100% remote work, can work from anywhere in the U.S.

Weekend schedule

Not required, but optional if you choose.

Remote

Yes

International Assignment

No

Executive Assistant

Remote United States

Full time

R1365

Job Description:

Reporting directly to the CEO, the Executive Assistant to the CEO provides executive and administrative support, acts as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, serves as a liaison to the Board of Directors and Executive Leadership Team, organizes and coordinates executive outreach and external relations efforts, and oversees special projects.

This is a demanding role that requires excellent written and verbal communication skills, research skills, sound judgment, and the ability to prioritize and work independently. The ideal incumbent will be comfortable operating in a high visibility/ pressure environment and be able to work productively with strong personalities. The right candidate will have well developed critical thinking skills, a concierge mentality, and the ability to act proactively and strategically. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative.

Ideally, candidates will live in the New York City metro area.

What you’ll do:

• Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include proactively managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, agendas, and compiling documents for meetings.
• Makes recommendations and suggestions to elevate and capitalize on opportunities that are not explicitly identified.
• Monitor and respond to executive correspondence and inquiries, providing support with their resolution and/or directing them to appropriate resources/personnel.
• Coordinates meetings and strategic activities with the Leadership Team, Management Teams, and miscellaneous events. This includes coordinating logistics and taking a more hands-on approach in planning and organizing large scale events.
• Communicates directly, and on behalf of the CEO, with Board members and others on matters related to programmatic initiatives as directed.
• Prepares and coordinates oral and written communications. This includes high quality documents and presentations as needed.
• Supports CEO external commitments, including service on external boards, committees and other groups.
• Supports the Phreesia Executive Leadership Team as needed to schedule meetings with the CEO. Provides executive support and coordination for recurring operating meetings involving the CEO.
• Assists CEO with private/personal business administrative tasks as required.
• Manages Board activities, including coordinating Board meetings; arranging hotel accommodations for Board members; processing travel reimbursement requests; and compiling, assembling & distributing meeting materials.
• Maintain a high degree of confidentiality at all times

What you bring:

• Bachelor’s degree or equivalent experience in administrative support or project management.
• 10+ years of relevant support experience with 6-8 years of experience providing support for Executive-level Management.
• Highly proficient with Microsoft O365 suite of applications. Strong experience with scheduling, expenses, and presentations.
• Demonstrates intellectual curiosity and the ability to learn and synthesize new information.
• Ability to have a flexible work schedule that allows the ability to handle ad-hoc requests during off-hours as required.
• Highly organized with a critical eye for detail.
• Proven experience in working within a highly confidential role. Ability to exercise independent judgment and make sound decisions.

Top-rated Employee Benefits:

• 100% Remote work + home office expense reimbursements
• Competitive compensation + equity grants for all employees
• Unlimited PTO + 8 company holidays
• Monthly allowance for cell phone + internet + wellness
• 100% Paid 12-week parental leave to our U.S. employees, as well as a generous parental benefit to our employees in Canada
• Variety of insurance coverage for people (and pets!)
• Continuing education and professional certification reimbursement

Executive Assistant

Position Announcement, December 2022 — accepting applications through January 16, 2023 at 11pm EST.

Meridian Institute has an immediate opening for a full-time Executive Assistant. This position may work in a hybrid fashion based in either our Washington, DC or Dillon, CO office, or fully remote. This is an ideal position for an experienced professional who thrives in high energy work environments, has extremely strong organizational skills, and wants to use these attributes to support the leaders of a mission driven organization.

Meridian is a nonprofit consultancy that engages in dynamic problem solving with global leaders in business, government, civil society, philanthropy, and beyond. We bring people together, helping them navigate the dynamic variables that shape any collaborative search for solutions—from inidual relationships to geopolitical considerations. Our work spans industries and sectors and includes projects focused on agriculture and food systems, climate change, forests, oceans and coasts, resilience, and science and technology, among others. Across these areas, we build and support partnerships that address our world’s complex challenges.

As a member of the Operations Team, the Executive Assistant is responsible for performing administrative tasks in support of the Executive Leadership Team, including working directly with the Chief Executive Officer to schedule meetings and track responsibilities, as well as managing correspondence in addition to a variety of other duties. Successful candidates will be self-starters and strong communicators with proven administrative experience in support of executive level staff. It is important that candidates are comfortable with completing complex tasks and responding to requests with the appropriate level of urgency.

The starting pay range for this position is $31.73 – $35.10 per hour ($66,000 – $73,000 per year), based on the level of education and relevant experience. This is an hourly, non-exempt position eligible for overtime. In following our commitment to principles of justice, equity, ersity, and inclusion, maintaining pay equity when hiring is extremely important to us. For this reason, salary offers with Meridian are non-negotiable.

Meridian is dedicated to advancing our employees’ professional growth, supporting employee wellbeing, and helping them meet their healthcare and retirement needs. Meridian provides competitive benefits including:

• A dynamic and inclusive work environment
• Flexible work schedules and locations for proven high performers
• Structured professional development opportunities
• Medical, dental, and a variety of voluntary insurance coverages for employees, partners, and families
• Generous paid time off, including vacation, sick leave, and 12 holidays (fixed and floating)
• Employee Assistance Program
• DC Office Employees Only – Metro expense reimbursement for commuting to work
• Remote Workers Only – home office internet allowance

About the Position:

The Executive Assistant provides high-level administrative support and assistance to the Executive Leadership Team and other assigned leadership staff. Regular responsibilities include executive level scheduling, coordinating international and domestic travel arrangements, capturing meeting notes and minutes, and providing general administrative support. This role will work closely with the Executive Leadership Team and Partners within the organization in supporting Board of Directors engagement, internal communications, and special administrative projects, as needed.

Eligibility Requirements

• At least 5 years of experience in executive level administrative roles (experience with complex scheduling across time zones and/or for high demand participants preferred)
• Bachelor’s degree, preferably in business, finance, marketing or equivalent experience in relevant sectors
• Experience working for a professional services organization (e.g., legal, consulting, etc.)
• Extremely strong organizational skills, including time management and ability to track and meet multiple deadlines
• Strong written and verbal communication skills, including but not limited to the ability to be clear and effective in communicating across vendors, project participants, and high-level stakeholders
• Ability to complete complex tasks quickly with little guidance and react with appropriate urgency to situations that require a quick turnaround
• High personal integrity, including the capacity to discretely handle highly confidential and sensitive information
• Ability to work with people from erse backgrounds with humility, ease, and enthusiasm; and to develop positive relationships both within the organization as well as with external parties
• Fluency in English; professional fluency in a foreign language is highly valued, particularly Spanish or French
• A high degree of proficiency with Microsoft 365 tools, including but not limited to Outlook, Word, Excel, PowerPoint, Teams, OneNote, and SharePoint; experience administering and using Airtable for workflow management preferred

Primary Objective of Position

The Executive Assistant provides high-level administrative support and assistance to the Executive Leadership Team and other assigned leadership staff. Regular responsibilities include executive level scheduling, coordinating international and domestic travel arrangements, capturing meeting notes and minutes, and providing general administrative support. This role will work closely with the Executive Leadership Team and Partners within the organization in supporting Board of Directors engagement, internal communications, and special administrative projects, as needed. All Meridian positions require iniduals to be self-starters with exceptionally strong written and verbal communication skills, a high level of organization, and attention to detail. Working at Meridian requires the ability to excel in a team environment while also juggling multiple deadlines and project teams.

Essential Areas of Accountability

• Schedules meetings and manages the calendar of the Chief Executive Officer
• Works closely and effectively with the Chief Executive Officer to capture key action items and keep them well informed of upcoming commitments and responsibilities, tracking and ensuring appropriate follow-through
• Provides support to the Chief Operating Officer in tracking organizational deliverables and key performance indicators Manages correspondence for senior staff, determining importance and summarizing and/or distributing contents to recipients
• Drafts internal communications, policies and procedures at the direction of the Chief Operating Officer
• Schedules and coordinates meetings and events for the management team, partner group, and the Board of Directors; assemble meeting materials, attend meetings, record notes and minutes, and provide administrative support
• Coordinates travel arrangements for Partners and Senior Leadership staff, supporting travelers in all areas of logistics from preparation to completion
• Processes expense reports for Partners and Senior Leadership staff
• Completes special projects and additional administrative duties as assigned

Knowledge and Skills Required

• At least 5 years of experience in executive level administrative roles (experience with complex scheduling across time zones and/or for high demand participants preferred)
• Bachelor’s degree, preferably in business, finance, marketing or equivalent experience in relevant sectors
• Experience working for a professional services organization (e.g., legal, consulting, etc.)
• Extremely strong organizational skills, including time management and ability to track and meet multiple deadlines
• Strong written and verbal communication skills, including but not limited to the ability to be clear and effective in communicating across vendors, project participants, and high-level stakeholders
• Ability to complete complex tasks quickly with little guidance and react with appropriate urgency to situations that require a quick turnaround High personal integrity, including the capacity to discretely handle highly confidential and sensitive information
• Ability to work with people from erse backgrounds with humility, ease, and enthusiasm; and to develop positive relationships both within the organization as well as with external parties
• Passion and curiosity about the issues and areas of Meridian’s work
• Fluency in English; professional fluency in a foreign language is highly valued, particularly Spanish or French
• A high degree of proficiency with Microsoft 365 tools, including but not limited to: Outlook, Word, Excel, PowerPoint, Teams, OneNote, and SharePoint; experience administering and using Airtable for workflow management preferred Additional Requirements
• Required to conduct oneself in a courteous and professional manner at all times

Executive Assistant – US

US – Remote

NEW JOB

JOB DESCRIPTION

As an executive assistant with ResultsCX you will support our CEO by handling clerical tasks.

In this role you will:

• Manage the Executive’s calendar: ensuring that he has space for the most important meetings regarding his people, the business, stakeholders, customers, and investors.
• Organize and manage travel and expenses.
• Plan various activities including client meetings, business reviews, and office visits.
• Simultaneously execute a wide range of activities/ requests, and self-directed follow ups.
• Maintain confidentiality and discretion in all aspects of the role.

We are looking for someone who:

• Has a minimum of 5 years working in an executive administrative support role in a professional office environment.
• Can demonstrate initiative, flexibility, and a willingness to pitch-in as needed.
• Has strong knowledge of Excel, MS Word and PowerPoint.
• Can work a flexible schedule in order to complete off hour requests.
• Has excellent verbal and written communication skills.
• Is a Notary.

Administrative Project Coordinator – People and Culture Team

United States, United States

POSITION SUMMARY

The People + Culture (P+C) Administrative Project Coordinator at Trust for Public Land (TPL) provides project coordination and management and high-level administrative support for the P+C Team.

P+C is responsible for connecting all TPLers to the mission, strategy, values, and each other, as well as producing policies and practices that deliver a compelling workplace and culture. Practices cover the entire employee life cycle, including recruiting, hiring, onboarding, rewarding, developing, and transitioning employees. This vital role includes managing, monitoring, and reporting projects to ensure deadlines are met and communicated.

In addition to project management, this role includes calendar management, budget management, supporting communications and interactions with staff and external stakeholders, meeting scheduling and planning, and general administrative duties. The ideal candidate will bring strong organizational and problem-solving skills to the P+C team.

WHO WE ARE

At TPL, we’re a team of outdoor advocates who believe in connecting everyone to the outdoors. As an ethos, we believe access to the outdoors is a fundamental human need and essential to our health and well-being. We’re committed to creating more places that bring us outside—parks, trails, playgrounds, and public lands—and making them available and welcoming to everyone, everywhere, regardless of ZIP code. We also understand that land has meaning; it tells the story of our history. That’s why, through our Black History and Culture initiative, we’re working to preserve sites that more fully represent the Black American experience; and we’re an ally and partner to Tribal and Indigenous communities, working in partnership to reconnect them with their ancestral lands. One hundred million people, including 28 million children, don’t have nearby access to a park within ten minutes of their home. We’re determined to change this outdoor equity gap–and as a result, nine million people and counting now have access because of our work. We have miles to go and a plan to get there. We’re inclusive change-makers who believe in connecting everyone to the outdoors. We inspire by paving the way forward and strengthening our connection to nature. Join us!

WHO YOU ARE

You believe access to the outdoors is a fundamental human need–not a luxury for just a few. When you hear about the outdoor equity gap, you want to roll up your sleeves and fix that. If you’re convinced that smiles get wider outdoors and that nature is vital to our health and well-being, then you’ll fit right in with our TPL team. We’re seeking iniduals whose resolve is strengthened when met with injustices and challenges. We’re looking for people who are united in the conviction that experiences in nature build relationships and keep us healthy. Since 1972, we’ve grown into a community that’s rooted in our five shared values: belonging, creativity, collaboration, impact, and hope. Is your personal passion to ensure that more people can connect to the outdoors, ensuring healthy communities for generations to come? If so, join us!

You are a curiosity-driven, highly organized, and proactive team player. Your superpower is creating structure, managing complex workstreams, and problem-solving. You know how to distill complexity, and you pride yourself on helping make things happen. You excel in highly collaborative roles, working with teammates, leadership, and internal partners to deliver as expected and keep others informed. You have a passion for people and culture and an interest in developing or deepening your knowledge of HR, DEI, and Internal Communications.

WHAT YOU WILL DO:

Project Management & Canopy (Intranet) Maintenance (50%)

• Create and manage the department’s operational calendar, allowing for visibility and proactive planning; includes annual activities (e.g., performance reviews, open enrollment) and other prioritized initiatives
• Prepare agendas, pre-reads, and summaries for P+C team meetings
• Produce monthly dashboards for sharing during executive meetings
• Create and publish the P+C timeline to help all staff anticipate and plan for key events
• Evaluate potential problems, risks, and roadblocks and develop solutions
• Coordinate, track, and report the successful completion of action items
• Manage the administrative aspects of the organization’s intranet (Canopy), supporting the Director, Internal Communications & Engagement
• Assist the Director of Equity & Belonging with the creation and monitoring of the DEI dashboard
• Participate in team meetings; create and distribute agendas and meeting summaries
• Maintain onboarding process and scheduling, including CEO listening sessions
• Assist with the preparation of speaking engagements; research, gather materials, and produce PowerPoint presentations

Administrative Support (50%)

• Pay invoices and monitor the P+C budget
• Coordinate and manage the SVP’s calendar and activities
• Determine what requests, circumstances, issues, communications, and/or decisions require the personal attention of the SVP and what should be referred to other members of the P+C team
• Manage administrative tasks, including timesheets and travel expense reimbursements
• Arrange webinars and calls and in-person meetings, including All Staff meetings and other internal events
• Support the P+C team as directed

Qualifications

• Minimum three years’ experience in program and organization support, with experience in project coordination and management
• Ability to maintain confidentiality with a high degree of self-direction and flexibility, especially with respect to taking the initiative, prioritizing multiple tasks, and using good judgment to resolve problems
• Demonstrated ability to work well with others across a erse array of internal and external stakeholders.
• Project management experience and time-management skills for juggling numerous time-sensitive projects simultaneously. Being familiar with project management software is also an asset
• Excellent organizational abilities, attention to detail, promptness, and dependability
• Strong written and verbal communication skills
• Computer proficiency in Microsoft Word, Excel and PowerPoint is required, plus proficiency in web research tools

We know some great candidates will not fit everything we have described above, or who have important skills we have not considered. If that’s you, do not hesitate to apply and tell us about yourself.

Compensation

As a full-time, non-exempt employee, you will be eligible for The Trust for Public Land’s comprehensive benefits program, which includes medical, dental, and vision insurance, three weeks of vacation in your first year, plus 15 holidays, a paid one-week winter break, and a 403(b) retirement plan, currently with a 7% company matching. We offer competitive salaries commensurate with experience; the range for this position is $57,000 to $62,000 annually.

Senior Administrative Assistant

• Washington, DC, USA
• Employees can work remotely
• Full-time

Company Description

EDUCATION DEVELOPMENT CENTER (EDC)

EDC is one of the world’s leading nonprofit research and development firms. EDC designs, implements, and evaluates programs to improve education, health, and economic opportunity worldwide. Collaborating with both public and private partners, we strive for a world where all people are empowered to live healthy, productive lives.

EDC’s approach to equity, ersity, and inclusion is grounded in EDC’s commitment to respect the dignity of each inidual. EDC has a commitment to promoting equity and access to high quality education and health services that contribute to thriving communities where people from erse backgrounds learn, live, and work together. EDC expresses its commitment to increasing equity through its strategies, services and products, which contribute to building capacity and transforming lives.

Job Description

The National Action Alliance for Suicide Prevention (Action Alliance) is the nation’s public-private partnership for suicide prevention, based at EDC. The Action Alliance brings together senior executives from government, business, and the non-profit sector to champion suicide prevention as a national priority and advance implementation of the National Strategy for Suicide Prevention through collaboration and innovation.

You will be a central player in organizing and facilitating Action Alliance functioning and promoting the effective execution of dynamic programs supported by influential private and public sector organizations. You will have a demonstrable role in delivering national and systemic impact.

You will:

• Provide essential administrative support in organizing and supporting high tempo Action Alliance activities and projects
• Manage calendaring and coordination of schedules for Action Alliance team leadership.
• Develop and own the file management plan for shared team workspaces.
• Schedule meetings with executive level administrative staff in influential public and private sector organizations.
• Develop and maintain relationships with Executive Committee and other senior external partner administrative and scheduling contacts.
• Proactively work with team members to track deliverables and other due outs to ensure timeliness of deliverables.
• Support administrative processes in support of external partner meetings.
• Create high quality record of external partner meetings in the form of minutes/notes and other summary documentation.
• Provide administrative organizational support to key project management processes.

Qualifications

Education:

• HS diploma or GED plus 1-3 years advanced training

Other skills/experience:

• 3–5 years related clerical, secretarial or administrative support experience, including advanced mastery of 3 or more computer applications (for example Microsoft Office, Box, SharePoint)
• Experience working with executive level offices and/or support staffs
• Excellent writing and organizational skills
• Superior communications skills

Additional Information

EDC is an Affirmative Action/Equal Opportunity Employer and is committed to enhancing the ersity of its workforce and ensuring an equitable and highly inclusive work environment. EDC is a smoke-free workplace, and offers a supportive work environment, competitive salary, and excellent benefits. Women, minorities, veterans, and iniduals with disabilities are encouraged to apply.

Total Rewards:

EDC offers the following comprehensive benefits package for all eligible employees:

• This position is eligible for full-time telework for US-based candidates.
• A mission-driven work environment
• Health, dental, and vision insurance
• 12 paid holidays
• Generous vacation benefits for full- and part-time employees
• Dependent Care Flexible Spending Accounts
• Tuition and transportation reimbursement
• Robust retirement plan with TIAA/CREF (Teachers Insurance and Annuity Association/College Retirement Equities Fund)
• Paid sick time and up to 16 hours of personal time annually
• Parental leave
• Employee assistance program

This position offers an anticipated full-time equivalent annual base salary range of approximately $40,000 to $70,000. Salary offers are made based on market analysis and internal equity.

Executive Assistant – US

US – Remote

JOB DESCRIPTION

Executive Assistant

As an executive assistant with ResultsCX you will support our CEO by handling clerical tasks.

In this role you will:

• Manage the Executive’s calendar: ensuring that he has space for the most important meetings regarding his people, the business, stakeholders, customers, and investors.
• Organize and manage travel and expenses.
• Plan various activities including client meetings, business reviews, and office visits.
• Simultaneously execute a wide range of activities/ requests, and self-directed follow ups.
• Maintain confidentiality and discretion in all aspects of the role.

We are looking for someone who:

• Has a minimum of 5 years working in an executive administrative support role in a professional office environment.
• Can demonstrate initiative, flexibility, and a willingness to pitch-in as needed.
• Has strong knowledge of Excel, MS Word and PowerPoint.
• Can work a flexible schedule in order to complete off hour requests.
• Has excellent verbal and written communication skills.
• Is a Notary.

About ResultsCX:

We encourage our people to expect greater, reach further and live up to their inidual potential. As a leader in the customer service call center industry, we partner with Fortune 500 companies to provide exceptional customer experiences globally. We are looking to grow our teams with people who are up for a challenge and share our passion and commitment. If you are interested in an opportunity to make a difference in a fast-paced environment, ResultsCX could be right for you!

ResultsCX is an equal opportunity and affirmative action employer and will consider all qualified applicants without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected factors under federal, state or local law.

Part-time Executive Virtual Assistant

Remote

Contracted

Team Delegate, LLC

Experienced

Team Delegate, LLC is a virtual assistant company. We’ve been providing virtual assistant services for over 17 years. Our goal at Team Delegate is to provide quality services to our clients and to be a trusted partner in the growth of our client’s businesses. We strive to maintain a solid reputation in the virtual assistant industry. We’re seeking to add members to our team who also have strong values in quality, trustworthiness, accuracy, and dependability. If you fit these qualifications, then read on…

This is a remote position.

Below are some of the responsibilities that you will handle as a team member:

• Calendar management
• Travel arrangements
• Social media management
• PowerPoint Presentation Creation
• Invoicing
• Expense reporting
• Client care
• Light event planning
• E-mail management
• Assist with creating procedural documents
• Newsletter management

The following skill sets are preferred:

• This is a virtual position; therefore, you will need to have the ability to work independently and manage and meet deadlines
• A proactive work ethic
• Strong attention to detail
• Take pride in your work products by producing quality results
• Strong written communication skills
• A strong ability to follow directions both written and verbal
• Strong customer service skills
• The ability to be able to multi-task
• Strong organization skills to be able to manage multiple clients
• The ability to maintain a level of confidentiality

Requirements:

• At least three (3) years of experience as an administrative assistant or executive assistant
• A full home office set-up consisting of the following: computer, full-version of MS Office 365, high-speed Internet access
• Smartphone with e-mail capability
• Computer with webcam

Note:

• Please note that this is a 1099 contractor position.
• This is a REMOTE position
• You will also need to complete a background check prior to contracting with us.
• We’re seeking applicants who have availability during normal business hours, which are 8 a.m. – 5 p.m. This is not a position that you can do on the side of a full-time job – the work is not project-based.
• Team Delegate, LLC participates in E-Verify
• Please note: We are not currently hiring applicants in MT, PA, NY, NJ & CA. Applicants residing in these states will not be considered to contract with us at this time.

Business Manager Assistant (remote)

Work State US-CO-Aurora

Work City

Aurora

PCN

262168

Position Type

Regular Full-Time

Work Zip

80014

Overview

As an integral part of the business team, the Assistant Business Manager will provide exceptional support and expertise to external customers. In this role, you will collaborate with cross-functional teams to strengthen our services and capabilities with customer support including customer forms, data entry and reconciliation.

This is a remote position, work from home anywhere in the United States.

#remote

Responsibilities

As the Assistant Business Manager, you will:

• Entering customer forms including contract generation via customer portals, Acosta Sprint, Acosta Relay, and Excel
• Maintaining client financial tools to create customer events and maintenance as required
• Overseeing trade reconciliation such as responding to claims alerts, maintaining fund balances within client’s metrics
• Reviewing order alerts and verifying accurate pricing and promotions on customer orders
• Providing data support like submissions of price changes, item setup requests and customer-facing information in customer portals

Qualifications

You’ll be a great fit if:

• You have professional communication skills to represent internal and external partners
• You take pride in your work, are very detail-oriented, and are motivated by completing tasks on deadline.
• You have 3 -5 years of prior experience with data entry and utilizing Word, Excel and Outlook.

Acosta and its companies strive to create an inclusive culture and we are proud to be an Equal Opportunity Employer.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Acosta reserves the right to modify all or part of any job descriptions at its discretion to meet and or exceed the needs of the business.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs, to the extent required by law.

Acosta utilizes E-Verify for validating the ability to work in the United States for all job candidates. If you want more information on what this entails and your rights as a job applicant, please use the link provided to access information on our use of E-Verify and your right to work. Employer Resources (e-verify.gov)

Administrative Assistant II, Artificial Intelligence

US Remote

We’re Cruise, a self-driving service designed for the cities we love.

We’re building the world’s most advanced, self-driving vehicles to safely connect people to the places, things, and experiences they care about. We believe self-driving vehicles will help save lives, reshape cities, give back time in transit, and restore freedom of movement for many.

Cruisers have the opportunity to grow and develop while learning from leaders at the forefront of their fields. With a culture of internal mobility, there’s an opportunity to thrive in a variety of disciplines. This is a place for dreamers and doers to succeed.

If you are looking to play a part in making a positive impact in the world by advancing the revolutionary work of self-driving cars, join us.

About the Role

We are looking for an Administrative Assistant II to support 4 Principal Engineers on our Artificial Intelligence team. We are looking for someone who can thrive in our innovative, fast-paced, and growing organization. We want someone who is excited about growing their skills and abilities while helping our company grow. We find the strongest candidates are those that can help develop connectivity across the department, improving the efficiency and productivity of the engineering teams.

What you’ll be doing:

• Manage ever-evolving calendars and schedules for Principal Engineers
• Prioritize multiple requests for Engineers’ time, using judgment in balancing priority of requests
• Arrange travel, schedule transit, and make reservations
• Handle expense reimbursements
• Partner with other Executive Assistants on the AI team to complete special projects as needed
• Be a culture carrier within Cruise AI team
• Represent Principal Engineers and Cruise AI when working with other partner teams across Cruise

What you must have:

• BA/BS or equivalent experience
• 2+ years of related work experience
• Strong communication and interpersonal skills
• Self-starter and creative problem solver
• Acute attention to detail and impeccable organizational skills
• Ability to process high volumes of requests across multiple communication channels
• Ability to maintain high levels of confidentiality
• Excellent calendar management skills, including the coordination of complicated meetings
• Prior experience using Google Suite and Slack
• Availability to perform job duties outside of normal business hours when vital
• Comfortable in a fast paced working environment

Bonus points!

• Experience working with Engineering teams

Job Posting Range

The salary range for this position is $32.00 – 46.00/hour. Compensation will vary depending on location, job-related knowledge, skills, and experience. You may also be offered a bonus, restricted stock units, and benefits. These ranges are subject to change.

Why Cruise?

Our benefits are here to support the whole you:

• Medical / dental / vision, AD+D and life insurance
• Subsidized mental health benefits
• One Medical membership
• Flexible Spending Account
• Monthly wellness stipend
• 401(k) match
• Paid time off: vacation, sick, public health emergency, jury duty, bereavement and company holidays.
• Paid parental, family care and medical leave
• Family care benefits: fertility benefits, Dependent Care Flexible Spending Account (subsidized by Cruise).
• Non-remote employees: Pre-tax Commuter Benefit Plan, healthy meals and snacks
• CruiseFlex – a working policy for US-Based Cruisers that lets you and your manager find what working style is best for you, whether it’s primarily in-person, primarily at home or a combination of home and in-office time.

We’re Integrated

• Through our partnerships with General Motors and Honda, we are the only self-driving company with fully integrated manufacturing at scale.

We’re Funded

• GM, Honda, Microsoft, T. Rowe Price & Walmart have invested billions in Cruise. Their backing for our technology demonstrates their confidence in our progress, team, and vision and makes us one of the leading autonomous vehicle organizations in the industry. Our deep resources greatly accelerate our operating speed.

We’re Independent

• We have our own governance, board of directors, equity, and investors. Our independence allows us to not just work on the edge of technology, but also define it.

We’re Vested

• You won’t just own your work here, you’ll have the potential to own equity in Cruise, too. We are competing in a market that is projected to grow exponentially, which gives our company valuation room to grow.
• Recurring Liquidity Opportunity (RLO) – a unique equity program where employees, both current and former, have the option to sell any amount of their vested equity on a recurring basis, currently quarterly.

We’re Safety Conscious

• We integrate #staysafe, our top priority at Cruise, into our everyday work. Through our Safety Management System, every Cruiser is asked to do their part by reporting any potential issues or hazards they observe and making continuous improvements. You’ll be able to contribute to safety at Cruise, no matter your job function or title.

Cruise LLC is an equal opportunity employer. We strive to create a supportive and inclusive workplace where contributions are valued and celebrated, and our employees thrive by being themselves and are inspired to do the best work of their lives.

We seek applicants of all backgrounds and identities, across race, color, ethnicity, national origin or ancestry, citizenship, religion, sex, sexual orientation, gender identity or expression, veteran status, marital status, pregnancy or parental status, or disability. Applicants will not be discriminated against based on these or other protected categories or social identities. Cruise will consider for employment qualified applicants with arrest and conviction records, in accordance with applicable laws.

Cruise is committed to the full inclusion of all applicants. If reasonable accommodation is needed to participate in the job application or interview process please let our recruiting team know or email [email protected].

We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. To help us track the effectiveness and inclusivity of our recruiting efforts, please consider answering the following demographic questions. Answering these questions is entirely voluntary. Your answers to these questions will not be shared with the hiring decision makers and will not impact the hiring decision in any way. Instead, Cruise will use this information not only to comply with any government reporting obligations but also to track our progress toward meeting our ersity, equity, inclusion, and belonging objectives.

Vaccine Mandate.

At Cruise, we’re tasked with leading in the communities we serve — and doing our part to help keep our communities and our teams safe. Our #StaySafe culture transcends and informs all we do, and because of this, as of October 31, 2021 Cruise will be mandating COVID-19 vaccinations for all US-based Cruisers who need or want to access any of our US Cruise facilities and engage in any business travel — including attending any in-person Company-sponsored event.

If you are unable to get a vaccine due to a medical condition, disability, or a strongly-held religious belief, Cruise will consider requests for an accommodation.

Note to Recruitment Agencies: Cruise does not accept unsolicited agency resumes. Furthermore, Cruise does not pay placement fees for candidates submitted by any agency other than its approved partners.

< id="inset-tab-content" class="tab-content"> < id="jobtab" class="tab-pane fade show active pt-2" role="tabpanel" aria-labelledby="job-tab"> < id="myfj-description" class="mt-4">

Administrative Associate

Clerical

Requisition ID: 1328

STATUS: Full-time

LOCATION: Remote; Preference for Eastern Time Zone

TRAVEL: 10% (i.e., Team Meetings, Annual Staff Gathering, Annual Partner Conference)

ABOUT THE POSITION

The Administrative Associate, Executive Office position is a new role supporting leaders across the Executive Office, including our Creative team and the Strategy and Planning team. You will support the organization and project management needs of our leaders to allow them to focus their time on strategy and people development.

RESPONSIBILITIES

To be successful in this role, you must:

• Manage a broad set of administrative duties including but not limited to:
  • Composing and preparing correspondence
  • Copy editing materials
  • Developing, compiling, and archiving documents
  • Managing calendars of appointments and travel arrangements
  • Submitting and tracking expenses and monitoring expense reports to support meeting fiscal deadlines
  • Track contract, vendor, and software subscription deadlines and manage team permissions to access.
  • Monitoring department inboxes and escalating issues
  • Support cost comparison analysis for software and event planning needs
• Provide support on a variety of project types including but not limited to:
  • Creating and maintaining systems for organizing projects, tasks, and files
  • Creating slides for presentations
  • Developing agendas and other materials for meetings; taking notes and tracking follow-ups; ensuring project progress is up to date in task management systems
  • Provide administrative support to team leads during the budget review process
  • Submitting invoices and ensuring timely payment to partners
  • Entering data into our customer relationship management (CRM) tool and other databases
  • Evaluating and updating team software such as Canvas, Mailchimp, and Grammarly
  • Provide pre-event and event logistical support for remote and in-person team meetings and retreats such as coordination of venue and accommodations, internal logistics communications, and event trouble-shooting
• Assist with special projects as assigned

REQUIREMENTS

To qualify for this role, you must embody the following:

• A deep belief in the genius in every child and an expanded definition of student success that includes but is beyond academic achievement.
• A demonstrated commitment to a culture of belonging and equity across gender, race, class, orientation, and disability.
• An effective assistant with at least five years of supporting mid-level or executive leaders in the nonprofit or business sectors.
  • Ability to manage up and manage laterally to busy leaders and collaborators.
• An experienced communicator with strong written and verbal communication skills.
  • Excellent copy editing skills and attention to detail.
  • An eye for visual clarity and brand alignment in documents and presentations.
• A facility for learning new software, optimizing existing systems, and leveraging the latest technology to support automated, efficient, and effective work.
  • Strong experience with Google Suite (Gmail, Docs, Sheets, Slides, and Drive) and Video Conference software such as Zoom is preferred.
  • Some experience with CRM tools such as Salesforce and email marketing software such as Mailchimp or Active Campaign is preferred.
  • Some experience using task management systems such as Asana, Trello, or Monday.com.
• A strong project manager and systems thinker with organizational skills and an aptitude for managing simultaneous projects in a deadline-driven work environment.
  • Familiarity with best practices for project management and software such as Asana is preferred.
• An upbeat teammate who is a driven self-starter, with a positive attitude and excellent work ethic.
  • Exceptional interpersonal and collaboration skills are a requirement for this role.
• An independent professional with the ability to operate with sensitive information, practice sound judgment, and work independently with minimal supervision.

ABOUT THE TEAM

The Executive Office is a set of teams that support the communication of our values, strategy, and impact. It includes our communications, development, marketing, multimedia, research, and strategy and planning teams and houses our CEO and Chief of Staff. You will report to the Senior Director of Creative and support the Senior Director of Strategy and Planning.

ABOUT THE ORGANIZATION

We are a national nonprofit partnering with K-12 educators to transform public schools and districts into hubs of opportunity for all students to achieve excellent, equitable outcomes. We have a vision of a reimagined definition of student achievement and equity that embraces the genius in every child. We offer research-proven products and practices, including our acclaimed EL Education K-8 Language Arts Curriculum, Core Practices, and aligned professional learning. We were founded in 1991 and serve 400,000 students and 27,000 teachers in 1,000 schools across 150 cities in 32 states. You can learn more about our work and impact at eleducation.org.

COMPENSATION

We offer a competitive salary commensurate with experience and our commitment to equity. We also offer a wide variety of benefits, including paid-time-off, 403b match, maternity/paternity leave, medical/dental/vision insurance, etc.

ANTI-DISCRIMINATION POLICY AND COMMITMENT TO DIVERSITY

We seek iniduals of all backgrounds and identities to apply for this position. We are committed to maximizing the ersity of our organization and want to engage all those who can contribute to this effort. We provide equal employment opportunities for all applicants and employees and prohibit discrimination with respect to the hiring or promotion of iniduals, conditions of employment, disciplinary and discharge practices, or any other aspect of employment on the basis of sex, race, color, national origin or citizenship status, age, religion, sexual orientation, marital status, pregnancy and parental status, HIV status, gender identity and expression, status with regard to public assistance, status as a veteran, or physical or mental disability or any other factor which cannot lawfully be used as a basis for an employment decision. EOE

VEVRAA Federal Contractor

Executive Assistant – Remote

Location: US National

Full-Time

Together, we can beat cancer.

At Varian, a Siemens Healthineers Company, we bring together the world’s best talent to realize our vision of a world without fear of cancer. Together, we work passionately to develop and deliver easy-to-use, efficient oncology solutions.

We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what’s possible, to improve people’s lives around the world. We embrace a culture of inclusivity in which the power and potential of every inidual can be unleashed. We spark ideas that lead to positive impact and continued success.

If you want to be part of this important mission, we want to hear from you.

We are looking for an Executive Assistant/Program Manager to join our medical affairs team. The inidual in this role should have a flair for getting things done and delivering excellent administrative support while applying common sense and executing tasks with minimal direction. The person in this role will be responsible for the following.

• Act as a ‘gatekeeper’ usually falls to the executive assistant.
• He or she controls which phone calls and reports go through to the executive, as well as what meetings are scheduled.
• Prioritize the leaders’ and team’s needs as top priority.
• Organize and maintain complex calendars using a high level of tact and integrity.
• Manage execs daily schedule and prioritize meetings. Follow up on request items. Work collaboratively with other team leaders to prioritize and prepare for meetings.
• Project manage logistics for team meetings, off-sites, and events including customer facing educational activities.
• Make complex travel arrangements expeditiously and accurately.
• Prepare and track expense reports.
• Anticipate travel approximately once per quarter to facilitate off-site meetings/events.

Experience:

• Experience in handling a wide range of administrative-related tasks, organizing large meetings across time zones and arranging travel.
• The ideal candidate for this position must be proactive with excellent problem solving and judgment skills and must be able to handle details of a highly confidential and critical nature.
• Must know how to schedule meetings across multiple time zones.
• Complete all tasks needed to successfully schedule and execute a meeting from start to finish, from selecting a date and inviting the appropriate attendees to clarifying the agenda and sending follow-ups, to-dos, key dates.
• Resolve time sensitive issues with a high degree of precision and exhibit strong organizational skills.
• Attention to detail and the ability to anticipate the needs of the leader’s team are a must.
• Must be able to understand business needs, apply judgment to triaging issues as they come in and work with the executive to bring attention to high priority items.
• Understand the executives needs/preferences and schedule accordingly.
• Anticipate needs and take initiative to solve problems independently.
• Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively.
• High level of integrity required for handling sensitive and confidential information.
• Excellent communication skills (both written and oral).A “can-do” attitude that focuses on getting the job done.
• 5+ years relevant work experience supporting at the SVP or VP level in a complex and dynamic environment preferred.
• High school education required; BA preferred.
• Proven competency using MS Office applications; Outlook, Word, Excel, and PowerPoint.

The base pay range for this position is

• Min $64,200 – Max $112,400

The pay wage range shown is based on the job posting’s primary location. Actual compensation packages are based on a wide array of factors, including but not limited to skill set, experience, certifications, and location.

Title: Executive Personal Assistant

Location: US National – Remote

Hi there!

We are Semrush, a global IT company developing our own product a platform for digital marketers. And this is our Executive Personal Assistant role for those who, through their work, are willing to support our core value people.

Tasks in the role

• Provide full administrative support to the CMO.
• Manage and implement various personal and professional assignments, projects, and engagements.
• Help with managing calendars, organization of meetings across geographies – in person and virtually.
• Book and maintain complex travel schedules, both domestic & international.
• Docflow and archiving personal and business documentation including passports, visas, and related paperwork.
• Handle all personal support, activities, and needs of the CMO and his family, including but not limited to traveling, paying bills, tracking expenses, organizing all aspects of work, and personal filing.
• All other duties as assigned.

Who we are looking for

• Bachelor’s degree.
• 2+ years of administration/personal assistant experience to senior management or higher is required; interest in marketing and/or communications is essential.
• Must be proficient in Google Workspace (Google Calendar, Google Docs/Sheets/Slides etc.) and Slack.
• Must be able to juggle multiple time zones and complex calendaring.
• Ability to juggle multiple tasks in a fast-paced and time-sensitive environment.
• Excellent written and verbal communication skills.
• Direct experience dealing with sensitive and conflicting situations in a diplomatic manner.
• Stay calm under pressure and work within ambiguity with the best interest of the business in mind and a can-do attitude.
• Passion for helping others.
• Resourceful self-starter who can anticipate the needs of our organization and take initiative to solve problems proactively.
• Positive and approachable personality, though diplomatic when saying no.
• Must be responsible and self-motivated and be able to work in a fast-paced environment.
• Consistent professional, calm and positive demeanor.
• Ability to travel at least once quarterly domestically and internationally.
• Proven ability to keep all matters highly confidential.
• Strong customer service and leadership skills.
• Current driver’s license and auto insurance.
• Good manual dexterity is required to use common office equipment (e.g., computers, mobile devices, fax machines, copiers/monitors).

We will try to create all the right conditions for you to work and rest comfortably

• Work format REMOTE: This offer stands for the remote work format. Digital nomadism, #wfh call it what you like 😉
• Low-cost medical, dental, and vision plans.
• Dependent Care Savings Accounts and Flexible Spending Accounts.
• Employee Assistance Program.
• 401(k) plan with flexible ways to save and fully vested employer match up to 4%.
• Generous PTO (Vacation, Floating Holidays and Paid Sick Time).
• Paid parental leave.
• Employee Stock Purchase Program.
• Short-term and Long-term Disability.
• Accidental death and dismemberment (AD&D) insurance, Life Insurance.
• Travel Insurance.
• Corporate Events.

Administrative Associate

Strategic Programs · Remote or Washington, District of Columbia

Remote (headquarters in Washington, DC) Salary Range: $50,000-65,000

Do you want to work in operations and events management in a growing, progressive nonprofit that is small enough to be nimble and innovate, but influential enough to punch way above its weight?

Do you have impeccable attention to detail, enjoy the people side of organizations, and love creative problem solving?

Do you live for streamlining and innovating internal systems, structures, and processes to help organizations do their best work?

The National Committee for Responsive Philanthropy (NCRP) seeks an Administrative Associate to help support movement groups pushing foundations and donors to be better partners and allies in social change.

About the Position: The Administrative Associate for Strategic Program will support our Field, Membership and Research Departments, serving as the program team’s liaison to the Operations Division and taking the lead on internal and external scheduling, database support, file and information management, budget updates and more.

Responsibilities:

Event Logistics Support

• Support set-up for virtual and in-person events.
• Maintain our yearly conference calendar, monitoring proposal and registration deadlines.
• Write event summaries for our website.
• Book travel, registration and lodging for Field, Membership, and Research staff travel.
• Ensure timely submission of post-travel debriefs, presentation attendance lists, and expenses.
• Support coordination with Communications/Marketing staff on event logistics and promotion.

Scheduling Support

• Support the scheduling of internal projects, departmental, and isional team meetings.
• Support the scheduling of meetings with external actors, including both close allies and campaign targets, using tools such as Doodle, Outlook, Slack and Basecamp.
• Support Membership Department’s scheduling with nonprofit member working groups.

Salesforce Database Support

• Support staff in adding interactions and indicators from calls and emails to Salesforce
• Update key contact and account information
• Upload attendance lists in collaboration with our IT (Information Technology) team
• Generate Salesforce reports as directed

Miscellaneous Administrative Support for Programs

• Assist with organizing virtual files in our SharePoint system for greater ease of use.
• Liase with Operations staff on project budgets and other administrative systems.
• Support information gathering for evaluative purposes.

Qualifications:

• At least 1-2 administrative/operations experience you can apply to a nimble nonprofit environment, including strong scheduling and calendar management chops.
• Demonstrated experience managing online and in-person events, for small groups and large audiences alike.
• Highly organized, with excellent attention to detail, often finding and fixing mistakes, or issues before anyone else notices them.
• Adept at prioritization and multi-tasking, able to juggle competing demands without sacrificing quality and adapting to shifts in deadlines or plans.
• Excellent written and verbal communication skills and a reputation as a collaborative team player.
• Able to work well autonomously and with others to achieve organizational goals, including proactively managing up and across to get things done.
• Proficient in Microsoft Office, especially Word, Excel and PowerPoint and at least a basic working knowledge of Salesforce and Zoom.
• Committed to NCRP’s mission with an affinity for social justice movements. Experience with community-based organizing is a strong plus, experience with foundations or philanthropy useful, but not required.

Why you’ll want to come to work each day:

• You’re working on a erse staff of value-driven, smart, creative, and kind people.
• Your skills will strengthen our efforts to help influence how billions of dollars of charitable dollars are given away.
• Your administrative chops will help create a world where philanthropy’s behavior matches movement priorities, rather than the other way around.

Compensation

The position offers an annual base salary of $50,000–65,000 depending on experience. NCRP also offers an exceptionally generous benefits package, including a contribution of 8% by employer to retirement account (no match required) and 100% paid medical and dental insurance premiums. This is a remote position.

Executive Assistant

REMOTE, UNITED STATES – CALIFORNIA – SAN FRANCISCO

REQ ID: JR102262

About the Role

HashiCorp is looking for an outstanding Executive Assistant to support our Chief Marketing & Business Operations Officer.. You will directly support them day-to-day and partner closely with the other Execs to provide proactive and strong operational support to our broader Leadership Team. In this role, you will be responsible for managing the schedules, business travel, expense reporting, material preparation and other ad-hoc projects. Success in this role means keeping our CMO focused on the most business critical opportunities and ensuring deadlines and goals all while promoting company values and maintaining high team morale.

In this role, you can expect to:

• Strategically support our CMO and other Marketing leaders, upholding the strictest level of confidentiality.
• Be a dependable partner with the ability to anticipate the executive’s needs to help meet their goals and achieve company priorities
• Orchestrate logistics for internal and external events, meetings, conferences and presentations
• Proactive meeting support: taking notes, devising agendas, deriving action plans and following up with all attendees to reinforce the meeting purpose, outcome and expected responses/actions
• Prepare monthly expense reports through Concur, and other related systems.
• Be the liaison for our CMO and their team by understanding their priorities and roles within the company and assist with tracking and reporting
• Assist with ad hoc projects, communications, email editing and management, and/or meeting materials (such as presentations and charts) as requested.

You may be a good fit for our team if you have:

• 5+ years of experience working with multiple executives, in a fast-paced environment
• Proficiency with Google Suite products (Docs, Sheets, Slides) and an array of task and expense tools, with the ability to learn software quickly
• High attention to details with strong organization and process thinking
• Experience of working with marketing teams: from brand to operations, understanding their general roles and responsibilities
• Experience working with confidential information and a high level of discretion
• Excellent written and verbal communication skills, the ability to work well with various personality types, and be receptive to feedback
• Rigorous prioritization, proven track record of good judgment, and ability to create operational efficiencies for yourself and your executive(s)
• Comfortable working autonomously in an ambiguous environment, juggling multiple tasks under tight deadlines, switching gears at the drop of a hat, scrappy, resourceful, and having a “no task too small” mentality
• A can-do “make it happen” attitude: you are comfortable making decisions with little supervision or direction and you learn and adjust quickly
• Highly intuitive and able to anticipate others’ needs while acting with patience, kindness, and firmness
• Genuine passion for supporting others
• People love to come talk to you! You feel completely comfortable interacting with people through all parts of the organization, while maintaining a high degree of professionalism and confidentiality.
• Based in either San Francisco Bay area or Seattle, WA

#LI-Remote

Colorado, California, Washington and New York City Applicants: To view base salary ranges for this role in your location and to learn more about which roles are eligible for bonus pay or commissions, please visit our Pay Transparency Calculator below. Inidual pay within the range will be determined based on job related-factors such as skills, experience, and education or training. Information on our benefits can be found via the link below. Intern ranges can be found below.

• Pay Transparency Calculator: https://bit.ly/3B7gwql
• Benefits: https://www.hashicorp.com/careers/benefits
• Intern Ranges: https://bit.ly/3H2soha

Title: Executive Assistant

Location: US-Remote

C: 11.20

Full-time

Company Overview

GovCIO is a team of transformers–people who are passionate about transforming government I.T. We believe in making a difference by developing digital strategies and delivering the technology-related innovation that improves governmental operations each day.

But we can’t do it alone. We welcome and nurture an inclusive and ersified work culture. Because different backgrounds, experiences, abilities, and perspectives make us better decision-makers, problem solvers, and creators. We’re changing the face of I.T. – from our erse staff to the end-products we develop. And we’re excited to expand our team. Are you ready to be a transformer?

GovCIO is seeking a transformational results-driven Executive Assistant to serve as a trusted advisor to Veterans Affairs (VA) Technology Incubation Services (TIS) contract under Office of Information Technology (OI&T) leaders and key stakeholders with a focus on business outcomes. TIS covers various IT and health IT support services including program planning, communications delivery, and maintenance support. The Executive Assistant will provide high-level support requiring broad and comprehensive experience interacting with senior leadership, including skill and knowledge of corporate and federal communications, and VA organization policies.

Responsibilities

Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisor’s assignment. Works independently on special assignments related to corporate affairs. Ensures that issues that need immediate attention are made aware. Maintains smooth operation of office operations.

• Answer telephone calls on behalf of executives in a timely and professional manner
• Maintain executive schedule for meetings, travel arrangements, and appointments
• Responsible for proper handling of sensitive information regarding executive and business matters
• Ensures adequate supplies for the office and maintains accurate and updated inventories
• Coordinates small internal events and responsible for attendee management, catering services, and venue
• Manage and organize the correspondence and online calendar for the Chief Technology Officer using Microsoft Outlook, Teams, Slack, and associated tools; accept/decline meeting invitations and resolve scheduling conflicts
• Schedule meetings on behalf of the Chief Technology Officer by coordinating with meeting stakeholders and identifying meeting times that all participants can attend
• Prepare meeting agendas and materials, facilitate meetings, capture meeting outcomes, and track action items to completion
• Organize, summarize, and prioritize the day to-day schedule for the Chief Technology Officer – recommend which meetings they need to attend or can skip
• Develop and maintain a system for tracking priority tasks and actions assigned to the Chief Technology Officer, including a method to communicate to him throughout the workday to keep them on task and on schedule
• Attend meetings on the Chief Technology Officer’s behalf and report back on outcomes and objectives
• Documenting meeting notes, correspondence, action items, spreadsheets and other reports as needed
• Arrange and coordinate online and in-person meetings and conferences
• Perform quality reviews on work products and communication items that the Chief Technology Officer creates or needs to approve
• Monitor, organize and prioritize Chief Technology Officer’s email inbox to streamline correspondence
• Assist with miscellaneous complex administrative tasks email distribution lists, time, and expense reports
• Coordinate travel needs – Schedule hotel, flight, car rentals and prepares itineraries and estimated expenses reports. Assists with gathering travel related documentation and ensures the travel needs are met within the constraints of government travel budget

Qualifications

Associate’s with 8+ years (or commensurate experience) Required Skills and Experience

• 5 years of related experience in communications, planning and leadership support
• 8 years of additional relevant experience may be substituted for education
• Ability to obtain VA clearance
• Excellent written and oral communication skills
• Demonstrated excellent skills working in MS Word and MS Excel, building PowerPoint decks, and proficiency with Adobe Acrobat, MS Teams, Slack, SharePoint, and Visio
• Meticulous organizational and time management skills
• Ability to work independently in an extremely demanding environment
• Experienced with Agile, DevSecOps, Scrum and PMBOK best practices a plus
• Critical and analytical thinking abilities with great attention to detail

Preferred Skills and Experience

• Bachelor’s Degree in engineering, or a related scientific or technical discipline is required
• Familiarity with JIRA, GitHub, and Confluence a plus
• Ability to foster collaborative relationships with other teams and external stakeholders
• Be flexible to change in direction at a moment’s notice while also tracking/executing tasks in progress
• Ability to think “outside of the box” while communicating or dealing with a variety of situations
• Possess a clear understanding of the activities, roles, and responsibilities on large-scale IT projects
• Previous Department of Veterans Affairs experience preferred

COVID/Equal Opportunity Employer

COVID Policy: New employees will be required to adhere to the Company’s and its clients’ COVID-19 safety procedures. In the event that the COVID-19 vaccination mandate for Federal Contractors is enforced, you must become fully vaccinated or request and be approved for an exemption. Employees working onsite at a client location must comply with our client’s COVID-19 requirements.

GovCIO is a team of professionals who want to make a difference. And that can only happen with a erse, happy, and cared-for team. So, we prioritize your well-being, equity for all and look for ways to make work a better place for each of us every day.

We are an Equal Opportunity Employer. All qualified applicants receive consideration for employment without regard to race, ethnicity, religious affiliation, gender, gender identity or expression, sexual orientation, national origin, or disability status. EOE AA M/ F/Vet/Disabled

Compensation Range (In compliance with Colorado’s Equal Pay for Equal Work Act for remote or positions located in CO)

$95,000 – $105,000

Title: Senior Administrative Assistant

Location: Work from Anywhere

As a Senior Administrative Assistant, you’ll support our leadership team. In this role, you will manage our leadership team’s day-to-day, representing the Code and Theory brand and culture. You will report to the Office Manager.

WHAT YOU’LL DO

• Support three executives (Chief Creative Officer, Chief Technology Officer and Managing Director)
• Manage calendars, travel arrangements and expenses as needed
• Schedule internal and external meetings and complete other daily requests
• On occasion, plan and implement special projects and presentations
• Manage monthly credit card reconciliation

ESSENTIALS

• Experience as an Executive Assistant, in a client-facing role, preferably in an agency
• Flexible and proactive attitude with a positive, solution-focused mindset
• Strong connector who builds relationships with ease and authenticity
• Excellent attention to detail with strong organizational and time management skills
• Able to handle multiple tasks simultaneously while prioritizing effectively
• Strong communicator and able to work with minimal supervision
• Good judgment and ability to make sound decisions quickly
• Comfortable on a Mac

ABOUT US

Born in 2001, Code and Theory is a digital-first creative agency that sits at the center of creativity and technology. We pride ourselves on not only solving consumer and business problems, but also helping to establish new capabilities for our clients. With a global client roster of Fortune 100s and start ups alike, we crave the hardest problems to solve. With a remote-first approach to our people, we have teams distributed across North America, South America, Europe and Asia. The Code and Theory global network of agencies is growing and includes Kettle, Mediacurrent, Rhythm, and TrueLogic.

The target range of base compensation for this role is $60,000 – $80,000. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and location.

Administrative and Development Assistant

Full-time, non-exempt

Remote

Words Without Borders seeks an administrative and development assistant to support the executive director in the management of the organization’s operations and fiscal growth. The ideal candidate will be a highly organized, systems-oriented self-starter able to prioritize a wide range of tasks. Reporting to the executive director and working closely with the development coordinator, the assistant will play a crucial role in strengthening Words Without Borders’ administrative capacity at a time of programmatic growth. This is an exciting opportunity for an early-career professional looking to gain experience and make an impact at a renowned international literary and educational organization.

Founded in 2003, Words Without Borders cultivates global awareness by offering unparalleled access to international writing in English translation. Reaching readers around the world, our website provides a vital platform for today’s international writers and literary translators. Our programs include our Whiting Prize–winning digital magazine for international writing in translation, an online education program for students and educators, and public literary events held virtually and in New York City.

Responsibilities

The assistant will provide support to the executive director and development coordinator. Duties will include:

Office support:

• Manage online office accounts, file systems, and contact database
• Plan, organize, and schedule virtual and in-person meetings; take and distribute notes as needed
• Order supplies as needed; order food for meetings
• Coordinate travel for senior staff
• Implement organization-wide time tracking system
• Maintain and update employee handbook; distribute and collect annual staff policies
• Help draft, post, and distribute job descriptions

Executive and board assistance:

• Prepare communications including memos, reports, and correspondence for the executive director
• Carry out research for the executive director and board
• Prepare monthly board newsletter
• Track annual board commitment forms
• Schedule, staff, and help prepare materials for board meetings
• Respond to board members’ requests with discretion

Financial administration using Quickbooks Online and Bill.com:

• Categorize income and expenses
• Create and track invoices and payments
• Support annual audit fieldwork and quarterly financial reports
• Download account statements and other materials for WWB’s bookkeeper
• Help prepare budgets for grant proposals and reports

Development and events:

• Draft and send donor correspondence
• Support the development manager in the preparations of an annual impact report
• Provide logistical and administrative support for fundraising and cultivation events, including WWB’s annual gala

Qualifications

• College degree or equivalent
• Prior administrative or office management experience in a professional setting
• Superb written and verbal communication skills; success in using a wide range of communication styles a plus
• Excellent time-management skills and a proven ability to balance competing priorities and meet deadlines
• Aptitude for learning and implementing new systems and software
• Ability to handle sensitive and/or confidential material with discretion
• Past experience developing and maintaining filing systems strongly desired
• Past experience managing budgets and invoices strongly desired
• Past experience with online office tools used at WWB strongly desired (these include Quickbooks Online, Salesforce, Mailchimp, Dropbox, Microsoft and Google Office)
• A passion for international literature, education, and/or cultural exchange a plus

Job details

This is a full-time (32–35 hours/week), remote, non-exempt position based in the United States. Permission to work in the US is required. The applicant should be available during US eastern working hours. Salary range is $36,000–$40,000 per year DOE plus health benefits and paid time off.

Not sure if you meet all the requirements? Consider that research has shown that men apply for jobs when they meet an average of 60% of the criteria, yet women and other people who are systematically marginalized tend to apply only if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply.

Words Without Borders does not discriminate on the basis of race, religion, ethnicity, age, gender identity, sexual orientation, socioeconomic status, nationality, marital status, parental status, military service, or disability. We are committed to pursuing equity and inclusion in our organization and seek candidates who bring erse backgrounds and new perspectives to our work. Iniduals from groups who have been historically underrepresented in the field of publishing are especially encouraged to apply. Permission to work in the US is required.

Pearson Online Academy – School Administrative Assistant

Job Category: Administrative/Clerical

Requisition Number: PEARS014676

Full-Time

Home-based, USA

School Summary

Pearson Online Academy is an accredited, online private school serving students in grades K–12 throughout the United States and abroad. Recognizing inidualized instruction as the key to student academic and personal success, Pearson Online Academy’s highly trained, certified teachers offer instruction tailored to each student’s strengths and challenges using an award-winning computer-based curriculum, real-time instruction, and time-tested course materials from leading publishers.

Pearson Online Academy strives to create an inclusive environment that welcomes and values the ersity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Position Summary

Working from home, the Administrative Assistant is responsible for daily administrative tasks of the school such as answering phones and email, assisting the POA leadership team and teachers with administrative tasks, records management, and other duties as assigned.

Responsibilities

• Responsible for student records management.
• Assists with processing withdrawals for the school.
• Processes enrollment verification for new students.
• Collaborating with districts to obtain student prior school records.
• Supports the enrollment process for the school.
• Process student transcript requests.

Requirements

• Proficiency with Google Suite, Microsoft Office tools, and web-based applications is essential
• Ability to multitask in a fast-paced environment
• Good interpersonal skills and attention to detail
• Excellent communication skills, both oral and written
• Customer focused approach
• High degree of flexibility
• Ability to work some occasional evening hours, as needed to support some families
• Ability to work remotely
• Salesforce experience is a plus.

Note: The anticipated starting salary for iniduals expressing interest in this position ranges from $13 to $18 per hour based on relevant experience and education. Benefits available to eligible employees can be seen at https://www.hrc-connectionsacademy.com/prospective-employee-benefits-page.html.

Healthcare Administrative Assistant

(Remote) $15/hr

Administrative

Remote, United States

Description

American Specialty Health Incorporated is seeking a dynamic and engaging Practitioner Campaign Associate to join our team! This is an exciting opportunity support the practitioner recruitment team with prelaunch and execute campaigns, which includes working directly with telerecruiters, fielding incoming faxes, client and member nominations, and dissemination of credentialing documents to recruiters for follow up. This position plays an integral role in our company by expanding our network and supporting our mission to empower iniduals to live healthier and longer.

Remote Worker Considerations

Candidates who are selected for this position will be trained remotely and must be able to work from home in a designated work area with company-provided technology equipment. This remote/WFH position requires you have a stable connection to your Internet Service Provider with the ability to participate by video in online meetings over a reliable and consistent network (minimum internet download of 50 Mbps and 10 Mbps upload speed).

Responsibilities

• Interfaces with prospective practitioner to encourage participation in our Clinical and Fitness programs.
• Makes outbound telephone calls to prospective practitioner to raise awareness of the programs, to set field appointments and provide follow up to assigned recruiter’s initial outreach in key campaigns.
• Initiates first time calls to practitioners in low profile campaigns.
• Invites practitioners to webinars, notifies them of upcoming seminars, and advises them of field appointments if requested by practitioner.
• Sends recruitment material to practitioners.
• Records contacts into the contact management database.
• Manages time to ensure the minimum required outbound calls per day and per week are met, as specified by management.
• Works off of daily and weekly call lists generated from database for key and on-going campaigns.
• Researches unique questions using all available sources. Refers difficult issues to Manager for appropriate answers.
• Handles incoming queue calls for absent reps as well as during high call volume in the department.
• Supports the recruitment team by conducting on-going internet searches when recruiters encounter disconnected and wrong numbers for clinical and fitness practitioners.
• Conducts data research for records in the Primus database that are determined to be inaccurate.

Qualifications

• Associates degree required or equivalent. High school diploma required.
• Minimum six months experience in outbound or inbound call environments and/or customer service.
• Strong verbal/telephone communication skills.
• Proficient in MS Office.
• Organized, results oriented team player, ability to work under time sensitive projects as directed by management.
• Demonstrates the ability to conduct outbound calls to clinical and fitness practitioners as follow up to recruiter’s initial outreach, to include coordination of field appointments.
• Ability to handle inbound calls as needed during high call volume times.
• The ability to field and handle typical objections and the ability to present information in a clear and concise manner utilizing campaign scripts.

Core Competencies

• Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships.
• Ability to display excellent customer service to meet the needs and expectations of both internal and external customers.
• Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.
• Ability to effectively organize, prioritize, multi-task and manage time.
• Demonstrated accuracy and productivity in a changing environment with constant interruptions.
• Demonstrated ability to analyze information, problems, issues, situations and procedures to develop effective solutions.
• Ability to exercise strict confidentiality in all matters.

Mobility

Primarily sedentary, able to sit for long periods of time.

Physical Requirements

Ability to speak, see and hear other personnel and/or objects. Ability to communicate both in oral and written form. Ability to travel within the facility. Capable of using a telephone and computer keyboard. Ability to lift up to 10 lbs.

Environmental Conditions

Work-from-home (WFH) environment.

American Specialty Health is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Please view Equal Employment Opportunity Posters provided by OFCCP here.

If you are a qualified inidual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability.

ASH will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to iniduals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company’s legal duty to furnish information.

Administrative Assistant

FULL TIME • REMOTE FLEXIBLE – US

Reports to: Director of Aquatics

Status: Salary

Location: British Swim School Hudson Waterfront pool locations and office

Administrative Assistant at British Swim School Hudson Waterfront will be responsible to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to the Director of Aquatics and assisting in daily needs.

Knowledge, Skills and Abilities

• Must be proficient in Google Suites and Microsoft office.
• Must be organized and a self starter.
• Must have great time management skills.
• Must be able to communicate effectively written and verbally.
• Must be able to multi-task among a variety of programs.
• Must be able to adapt to changes.

Roles and Responsibilities

• Manage calendar and appointments for Director of Aquatics.
• Planning meetings and taking detailed notes.
• Assist in planning company events and training.
• Manage many documents in google suites.
• Attend staff meetings and ongoing training/coaching.
• Work a flexible schedule that may include holidays and weekends as required by business needs and as requested by management.
• Other responsibilities as assigned by the Director of Aquatics.

Qualifications

High School Diploma or equivalent (Some College preferred)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Working at British Swim School is so much more than just a job…it’s an opportunity to leave a legacy that may transform a child’s life.

Since 1981, British Swim School has been offering swimming lessons for babies, children and adults, focusing first on critical water survival skills needed to survive a water accident, then progressing to stroke development and more advanced skills. Dubbed as one of the fastest growing franchises in the U.S., we teach over 13,000 swimming lessons per week using our signature fun and gentle methods.

The British Swim School team is a nationwide franchise system of independent business owners who are dedicated to our mantra of ‘Survival of the Littlest’ for their local families.

Why join British Swim School?

1. Safe & happy work environment – where else might you get to sing at work?
2. Flexible work schedules and hours – making this a great role for students, parents and anyone with a busy lifestyle!
3. Rewarding job with competitive pay – all while making a true difference in your community!

Executive Assistant

Remote

Hummingbird is a remote-first, fully distributed team united by the shared mission of helping fight financial crime. Since our launch in 2017, we’ve helped major financial institutions and tech-savvy trailblazers alike (e.g. Stripe, Affirm, Blockchain.com, etc.) orchestrate their compliance programs through our thoughtfully designed, intuitive SaaS product. We believe finding and stopping financial crime is a problem rooted in code, language and design, so we built the product that the heroes doing this work deserve.

We are customer-obsessed, and we love building and shipping great products. We set a high bar, challenge our assumptions, seek erse opinions, and support each other to do our best work.

We do our best to write inclusive, descriptive and accurate job descriptions, but we’re not always perfect. If you’re interested in the role, we’d love to hear from you even if you don’t feel like you meet everything we’re looking for. We’re always iterating and improving, and it’s possible that your experience is even more impactful than we could have imagined!

About the Role

We are looking for the right candidate to serve as our first full time Executive Administrator hire, reporting to the CEO. This is a senior-level EA position, and this person will be expected to provide sophisticated administrative and operational support to the CEO, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale. We are looking for someone who is flexible, can solve problems quickly and is looking to grow their career.

What you’re looking to do:

• Be the trusted right hand to the Hummingbird CEO. This means you’re excited about ensuring operational excellence for them. This will probably include, but isn’t limited to:
  • Owning and managing their schedule
  • Conducting inbox triage
  • Travel planning (flights, hotels, restaurant reservations, meeting scheduling)
• Build relationships across the organization. You know that cross-functional communication and collaboration is key for this type of role, and you enjoy working with folks of all levels, backgrounds and skill sets.
• Help keep us on track. You’re passionate about documentation, and your attention to detail helps ensure accurate communication across a wide variety of topics

What we’re looking for:

• Experience as an executive assistant for a CEO or other member of a senior leadership team
• Experience responding to emails on behalf of senior executives and creating structure around calendar management.
• A high degree of trust and confidentiality, as you’ll have access to most information and issues across the company.
• Attention to detail and organization in everything from email correspondence to event booking to documentation.
• Ability to clearly articulate the context around requests or outreach.
• Highly organized project manager – you are exceptionally organized and excel at managing multiple projects through successful completion.

What’s in it for you:

• The chance to help build from the ground up. The hires we’re making now are foundational to our growth as a company, so you will have an opportunity to help shape the future of Hummingbird.
• Competitive compensation including cash and equity.
• Remote-first, fully distributed company with flexible working hours.
• Awesome health, vision & dental benefits, and 401k.
• Safe, respectful & comfortable work environment with colleagues and leadership who prioritize ersity, equity, inclusion and belonging.

Executive Assistant

locations

Remote, USA

time type

Full time

job requisition id

R 2022 910

Position Summary

The Executive Assistant provides high-level, professional administrative support, complex project management, and manages daily activities for the offices of the Vice Provosts for Academic Affairs. This position manages heavy calendaring, travel coordination, arranges meetings, conferences and special events, conducts sensitive and diplomatic internal and external communications, and leverages a solid understanding of the University’s infrastructure, programs, and strategic initiatives to conduct business matters. This position will conduct data reporting, support operations and assist with student and faculty success initiatives. The Executive Assistant serves as a critical point of contact and coordinator for cross-functional communications and tasks, interfacing with multiple stakeholders across the University.

Essential Functions:

• Manages a variety of special projects based on business needs of the Vice Provosts of Academic Affairs.
• Using independent judgment and discretion, responds to various, complex inquiries from across the NU community (students, staff, faculty), at all organizational levels, as well as the external community.
• Responds to a variety of incoming business communications, including screening and referring (as appropriate) incoming requests as well as initiating outgoing business communications, maintaining strict confidentiality regarding sensitive information and situations.
• Provides exceptional customer service on behalf of the respective Offices of the Vice Provosts of Academic of Affairs and assists in maintaining an environment that is sensitive and responsive to the needs of the University’s internal and external communities.
• Manages heavy calendars. Coordinates, schedules, assist with preparation for and ensures overall setup of internal and external meetings, changing schedules as necessary. Using independent discretion (aligned to each Vice Provost’s priorities) prioritizes and manages placement of items on each of the Vice Provost’s heavily impacted calendar. Coordinates logistics for onsite and virtual meetings. Records meeting minutes as necessary.
• Coordinates travel arrangements for the Vice Provosts, including the pre-planning of domestic and international travel plans, all necessary preparations, reservations, and approvals, for University-related activities.
• Processes travel and business expense reimbursements, Professional Development requests and reimbursements, and invoices and check requisitions for the Vice Provosts.
• Proofreads correspondence, reports and presentations for format and accuracy. Obtains and/or prepares materials in anticipation of forthcoming meetings and assignments.
• Develops, updates, and prepares memos and letters for signature.
• Conducts research, compiles, and synthesizes information required by the Vice Provosts with respect to projects or engagement with internal or external parties. For example, may analyze and review data, summarize key data points, prepare high-level reports and highlight areas of concern for the Vice Provost’s review.
• May track, report, and analyze on budget expenditures in collaboration with the Vice Provosts.
• Uses various software applications, such as spreadsheets and graphics packages to create, compile, and format data, reports and presentations.
• Reconciles credit card expenses for the Vice Provost. Coordinate legal documents with University counsel on behalf of the Vice Provost as needed.
• Reviews expense forms for compliance with University policies prior to final approval.
• Facilitates special events as needed.
• May assist with new hire orientations for leaders and key staff to the Office of the Vice Provost for Accreditation and Assessment as requested as well as coordination of office equipment for new and separating staff.
• Addresses administrative department matters (as appropriate) on behalf of the executive during absences.
• Other job-related duties as assigned.

Supervisory Responsibilities: N/A

Requirements:

Education & Experience

• Bachelor’s degree in Business Administration or related field and six (6) years’ experience in general office support to include three (3) years’ experience in an administrative support role managing C-Level executives, or equivalent combination of education and experience

Competencies/Technical/Functional Skills

• Ability learn and use essential software such as (including but not limited to): Salesforce.
• Ability to create email distribution lists, manage data, assist in building out SharePoint sites (in conjunction with IT), create digital presentations in software platforms (such as PowerPoint).
• Ability to track, report, and analyze the budget in collaboration with leadership.
• Strong ability to prioritize according to business need and manage multiple assignments/projects simultaneously in a fast-paced environment.
• Strong time management skills; managing simultaneous projects and deadlines.
• Ability to drive towards achieving measurable and challenging goals to support organizational success. Demonstrates the ability to focus on achieving results consistent with the organization’s objectives. As a leader, develops goals based on the organization’s vision, mission, strategic goals and objectives.
• Working knowledge of principles and best practices of office management within a higher education environment, preferred.
• Ability to understand and discern of underlying organizational issues.
• Strong demonstrated ability to exercise professionalism, diplomacy and tact in representing a high-level executive, to internal and external stakeholders.
• Demonstrated ability to maintain confidentiality regarding sensitive information.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of inidual of constituencies in a erse community.
• Ability to use independent judgment and discretion to manage and impart confidential information.
• Strong demonstrated knowledge of supplies, equipment, services, ordering and inventory control, general office equipment.
• Solid analytical, critical thinking skills.
• Strong problem-solving skills, with attention to detail, and dependable, consistent follow-through.
• Ability to participate as an active team member of the team and organization and work toward a common goal. Contributes fully to the team effort and plays an integral part in the smooth running of teams without necessarily taking the lead.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
• Actively seeks to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes. Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
• Work independently and foster a cooperative spirit within a large and/or small team of erse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook.

Location: Remote

Travel: Travel required as necessary and may include quarterly college/school meetings, commencement, and biannual leadership team retreats

National University is committed to maintaining a high-quality, erse workforce representative of the populations we serve. As a network of nonprofit educational institutions, the System employs more than 3,300 faculty and staff and serves over 41,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows for students, faculty and staff to develop their interests and talents while experiencing a sense of community and a commitment to ersity. With programs available both online and at our many campus locations, National University is a leader in creating innovative solutions to education and meeting the needs of our erse student population, including adult learners and working professionals.

National University offers an opportunity to work in an innovative environment that supports ersity.

National University (NU) is proud to be an equal opportunity employer and does not unlawfully discriminate against any employee or applicant for employee per applicable federal, state and local laws. At NU, a erse mix of highly talented, innovative and creative people come together to make the impact of a lifetime for each of our student learners. All qualified applicants will receive equal consideration for employment, education, and admission at National University. We are focused on equality and believe deeply in ersity of race, color, ancestry, age, family care status, veteran status, marital status, creed, religion, sex, gender, sexual orientation, religion, ethnicity, national origin, and other legally protected group status.

Executive Administrative Assistant

Location:

US

Job ID: 51882

Category: Administration

Stratasys is hiring an experienced Executive Administrative Assistant to provide personalized administrative support in a well-organized and timely manner, to company C-level leadership.

The successful candidate must be collaborative, detail-oriented, and able to manage a variety of tasks with discretion and a high level of business acumen.

Location: Eden Prairie, MN (Hybrid) or Remote

Essential Duties and Responsibilities include the following:

• Document, plan and lead the execution of program management business operations with relevant business leaders
• Coordinate status meetings, document, publish and follow up on action items to report on progress
• Lead and support project initiatives and tasks as assigned
• Provide necessary administrative support in scheduling and following up on action items from internal and customer meetings, conferences, expense reports, travel, etc.
• Support the on boarding of new hires and ensure that they have all items required to work, including appropriate space, computer, and cell phone – if applicable.
• Demonstrate commitment to Stratasys Mission, Values and Behaviors by leading, acting, and behaving in a manner consistent with these values.
• Support a “fun” and rewarding work environment, through activities and participation on company committees
• Comply with all safety regulations within the organization.

Required Skills and Experience:

• Minimum of 3 years of administrative support experience working as an Executive Assistant or Sr Executive Assistant with a similar scope of responsibilities.
• 2 Years composing executive communication
• 2 Years experience in a global work environment

Prefered Qualifications

• B.A degree.
• Full comprehension of office management systems and procedures

TRAVEL REQUIREMENT: 5% or less

There’s a reason Stratasys is a world leader.

For over 30 years we’ve been pioneering 3D Printing technology, solving problems, questioning, inventing and reinventing. Continually asking, “How can we help our customers turn a great idea into a great success?”.

It’s what drives us. Because we want our customers to succeed.

We provide the best products, services and support great thinking deserves.

Giving your ideas the best possible chance of making it. Make it better. Make it with Stratasys.

Stratasys (Nasdaq: SSYS), headquartered in Minneapolis, Minnesota and Rehovot, Israel, is a leading global provider of 3D printing and additive manufacturing solutions. The company’s patented FDM® and PolyJet™ 3D Printing technologies produce prototypes and manufactured goods directly from CAD data for the aerospace, automotive, healthcare, consumer goods and education industries. Stratasys subsidiaries include MakerBot and GrabCAD, and the company operates the digital parts manufacturing service, Stratasys Direct. Stratasys has over 2,000 employees, holds over 1,200 granted or pending additive manufacturing patents globally, and has received more than 30 awards for its technology and leadership.

Executive Assistant

locations

USA, TX, The Woodlands

USA, Remote

time type

Full time

job requisition id

JR0079591

Job Description

Current Need

McKesson is hiring an Executive Assistant (remote with location preference in Las Colinas or the greater Houston area). The Executive Assistant will support the VP & Head of Business Development and VP of Account Management.

Position Description

The Executive Assistant will provide administrative support to the VP & Head of Business Development and VP of Account Management. Successful candidates will need to quickly learn company operations, policies, procedures, and structure. Handles details of a highly confidential nature. S/He will be expected to perform the following:

Calendar and Meeting Management

• Proactively maintain and manage schedules to optimize time and efficiency
• Actively participate in the organization, preparation, and attendance of in-person and/or virtual meetings (i.e., logistic, room setup, required materials provided pre and post meeting, refreshment needs, superb notetaking that can be synthesized into executive summaries in word or PowerPoint formats)
• Schedule and Coordinate meetings including national conferences and preparation of all meeting materials

General Administration of all communication channels, documents and reports

• Respond to communication requests promptly and professionally and deliver General Administrative Mail, Email, Documents and Reports on time, with accuracy and thorough investigation
• Create reports and/or executive summary documents at a highly professional level within Word, Excel, or PowerPoint
• Phone, Mail & Email filter incoming calls, mail and emails, and prepare appropriate responses/drafts, as required
• Heavy travel management. Coordinate all travel arrangements in a timely and cost-effective manner following policy guidelines (Hotels/restaurants/plane tickets/car reservations)
• Expense report management

Onboarding

• Proactively ensure provisioning for new team members
• Participate in onboarding for instruction on systems and processes, i.e. expense report, benefits opportunities, and basic applications

Project and Task Management

• Leads and/or facilitates multiple projects and all associated tasks.
• Engaging large cross-matrix teams across the business and outside the business.
• Provides professionally created readouts and status updates of projects up until point of completion of the project

This description is general in nature and is not intended to be an exhaustive list of all responsibilities. Other duties may be assigned as needed to meet company goals.

Minimum Requirements

6+ years’ experience providing administrative/executive support to corporate executives in a large organization

Critical Skills

• High degree of flexibility, adaptability, confidentiality, discretion, diplomacy and tact
• Ability to handle confidential information and exercise sound judgment is critical
• Strong sense of urgency
• Attention to detail produces well thought-out, professional correspondence free of grammatical and spelling errors
• Collaborative and team-based approach to problem solving
• Highly proficient with MS Office (Outlook, Word, Excel. PowerPoint, One Drive and SharePoint across devices)
• Highly proficient with Microsoft Teams, and occasional WebEx across multiple devices
• Exceptional time and task management with ability to work on multiple tasks with demanding timelines
• Event planning experience (small events)
• Strong organizational and time management skills are necessary to prioritize assignments and multi-task
• Professional, calm demeanor and presentation, with strong interpersonal skills, along with excellent verbal and written communication skills
• Proficiency in Salesforce, Tableau, Outreach.io, highly preferred

Must be authorized to work in the US. Sponsorship is not available for this position

Education

• HS Diploma, Vocational Training, Professional Certification or Equivalent
• Bachelor’s or Associates degree is preferred

Physical Requirements

• Remote work location Houston or Las Colinas area preferred
• Limited travel (less than 10%)

At McKesson, we care about the well-being of the patients and communities we serve, and that starts with caring for our people. That’s why we have a Total Rewards package that includes comprehensive benefits to support physical, mental, and financial well-being. Our Total Rewards offerings serve the different needs of our erse employee population and ensure they are the healthiest versions of themselves. For more information regarding benefits at McKesson, please click here.

As part of Total Rewards, we are proud to offer a competitive compensation package at McKesson. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered.

Our Base Pay Range for this position

$28.78 – $47.96

McKesson is an Equal Opportunity/Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.Qualified applicants will not be disqualified from consideration for employment based upon criminal history.

McKesson is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to Disability_Accommodation at McKesson.com. Resumes or CVs submitted to this email box will not be accepted.

Administrative Assistant I

(US Only)

Remote, United States

JOB DESCRIPTION

NOTE: This is a US based telecommuter position; The position can be based anywhere in the United States. US work authorization required at the time of application.

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding.

Background:

The Overseas Operations Division includes various Headquarters departments and units, along with seven regional offices and 45 country program offices. This position will primarily work with three of the Headquarters departments/units: the Health, Safety and Security Unit; the Learning and Training Unit; and the Program Impact and Quality Assurance Department.

The Health, Safety and Security Unit has six Headquarter staff which support our 8,000+ staff and partners, mitigating risks and creating access to the most vulnerable communities. The Learning and Training Unit runs professional development programs designed for OverOps leaders.

The Program Impact & Quality Assurance (PIQA) Department is a support department for programs composed of dedicated technical experts covering various development sectors.

Job Summary:

You will advance Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable by providing responsive, day-to-day administrative support services to the Overseas Operations teams assigned to you. The consistent and high-quality support you provide allows teams to deliver CRS’ services with maximum efficiency, effectiveness, and transparency.

You will contribute to the proper stewardship of resources by helping ensure operational effectiveness in support of high-quality programming.

Candidate Summary:

You are energized by working for an organization with a social purpose and grounded in humanitarian values. You will be self-motivated, organized, detail oriented and an effective communicator. You are eager to learn, and you derive immense job satisfaction from providing others with the on-time support they need in order to deliver CRS’ services.

You are able to handle competing priorities and keep calm in face of last-minute demands on your time. You enjoy working in an extremely erse online workspace with iniduals from many different countries, ethnicities, faiths and socio-economic classes and you can navigate and adapt to many different communication styles.

You are comfortable working in a virtual workspace with few chances for in-person interaction; you skillfully manage common online collaboration platforms such as MS Teams, Zoom, Office 365, Google and others.

RESPONSIBILITIES

Roles and Key Responsibilities:

Procurement and Purchasing: (Approximately 40%)

• Create requisition requests for Goods and Services in the procurement system (Oracle). Communicate with requesters on the status of requests, facilitate communication between the procurement team and requesters as needed. Direct-purchase small office supplies via Amazon and Staples online orders.
• Receive from requesters on your assigned teams the documentation for services and goods delivered and create Receipts in the procurement system (Oracle) for all Goods and Services received by your supported teams.
• Assemble needed documentation, enter requests for new supplier records in procurement system
• Assemble documentation and prepare and submit requests for non-purchase order payments (donations, memberships, etc.)

General staff support (Approximately 20%)

• Support managers with preparing for and onboarding new staff; in particular purchasing and shipping them office equipment and supplies. Support offboarding of staff, primarily arranging shipping and tracking the return of CRS office equipment and supplies.
• Review invoices for conference and meetings services (catering, event space). Prepare and submit supporting reconciliation documents for credit card purchases.
• Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Register staff members for conferences as needed.
• Provide logistical and communication support to in-person meetings and events, including participation in planning activities and on-site support as requested, primarily Baltimore/Washington DC metro but other locations as available.
• Provide logistical and coordination support to virtual meetings and events, including participation in planning. Create and send meeting invitations, prepare agendas, manage virtual platform during events, file event materials and recordings and provide follow-up communications to participants as requested
• Serve as liaison to Shipping/Receiving department and Image Center; assist with preparing mailing and shipping of office supplies, equipment and materials, prepare FedEx labels for international shipments and returns.

Learning and Training Support (Approximately to 40%)

• Manage training program logistics (e.g., support registration/enrollment for targeted programs, manage invites for all virtual learning sessions in consultation with facilitator(s), schedule guest speakers, update OverOps calendar for targeted learning sessions/events).
• Support learning & knowledge management (e.g., administer pulse check/feedback/eval surveys, document session/program attendance and completion).
• Coordinate administration of several assessment instruments for participants (e.g., Influence Style Indicator (ISI)
• Manage purchasing/distribution of learning program materials, licenses, and assessments.
• Set up Teams channels for participants and share general communications. Support facilitators with posting session materials (pre-work, recordings, etc.) and with technology support during virtual learning sessions, as needed.
• Support routine maintenance and updates to relevant SharePoint and CRSLearns sites.
• Summarize program activities and submit monthly/quarterly updates to internal newsletters and reports.

Other duties as assigned

• Coordinate department or ision-wide special initiatives as assigned, e.g., maintaining email contact lists, planning departmental meetings, preparing visitors’ welcome packages, new staff welcome messaging, etc.
• Serve as backup in absence of other Support Team member(s).
• Provide other specialized administrative support as requested

This is not an exhaustive list of duties and responsibilities. You are a frequent first point of contact– you will be fielding all sorts of questions and requests from our global colleagues, staff members in HQ, consultants etc.

QUALIFICATIONS

• High School diploma required. Professional diploma, certificate or courses in Administration preferred.
• Two years’ experience working in a professional virtual workspace in a clerical or administrative role.
• Proficient with Windows 10 or similar office computers.
• Proficient at typing/word processing, data entry into online databases and forms
• Experience with MS Office applications (Excel, Word, PowerPoint, Visio)
• Additional education may substitute for some experience.

Required Languages – Professional proficiency in English is required. Ability to also work in one of CRS’ additional operating languages (French, Arabic, Spanish) is a plus.

Travel Baltimore

Schedule and Work Modality – This position is a remote position. Workdays are seven hours, M-F and must include US-Office core hours of 10AM – 3PM EST. Must be available to travel, occasionally on short notice, for on-site meeting support in Baltimore, MD as requested.

Knowledge, Skills and Abilities

• Good time management skills with ability to work on multiple tasks
• Strong customer service orientation with good communication and interpersonal skills
• Proactive, resourceful, solutions oriented and results-oriented

Preferred Qualifications (include on application)

• Experience with non-profit organizations
• Experience working in a multi-national organization or cross-cultural experience
• Experience with Oracle Procurement as a requester/user
• Experience with MS Office 365
• Experience with on-line virtual communication and work platforms such as Teams, Zoom, Google and others

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

Supervisory Responsibilities: None

Key Working Relationships:

• Internal: OverOps staff and managers, Global Supply Chain, Accounts Payable Facilities, GKIM and the Image Center
• External: Vendors, visitors, service providers for travel, conference, catering, and lodging.

Executive Assistant

Remote, US

About Extend:

Extend is modernizing the $100 billion-per-year protection plan industry using cutting-edge technology and top-notch customer service.

Our technology-forward omnichannel and API-first solution allows any merchant to offer protection plans, both online and in store, while also providing a merchant’s end customers with a vastly improved and modern support experience that eliminates many of the issues customers face today with legacy underwriters. More recently, Extend also launched a shipping protection solution, covering consumers in the case of lost, damaged or stolen packages. This is further expanding the company’s addressable market and value creation for merchants.

We are a venture-backed startup in downtown San Francisco led by founders who have previously had multiple successful exits. Extend simplifies the technology stack for the product and shipping protection industries.

About the Role:

Extend is looking for a highly adaptable, motivated and execution-oriented Executive Assistant who enjoys working in a fast-paced, entrepreneurial start-up environment that is high energy and mission and results-driven.

This role will support the General Counsel, SVP of Operations and Chief People Officer and have the opportunity to work on a broad range of matters and make an impact. The dynamic nature of the role requires that the ideal candidate be able to self-motivate and have exceptional organizational, communication and time management skills, as well as the ability to identify and anticipate executives’ needs. The inidual must interact seamlessly and professionally company-wide to enable executives to be more efficient and impactful. To perform this job successfully, the inidual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information professionally and discreetly.

This is a role for a proactive, collaborative and team-oriented problem solver, who can multi-task and exercise judgment in prioritizing calendars, meetings and projects generated from multiple inputs. If you are looking to be part of a hardworking and fun team, we’d love to talk with you!

What You’ll Be Doing:

• Combination of business (75%) and personal (25%) support to a small group of executives (3).
• Primary point of contact for internal and external constituencies on all matters pertaining to each executive’s office.
• Acting as a confidant and liaison to other managing internal stakeholders, external partners and others as executives see fit.
• Heavy scheduling (Google Apps proficiency) and management of executives’ time.
• Taking initiative to research and provide executives with materials needed for meetings.
• Composing correspondence on behalf of executives to be shared internally and externally.
• Coordinating complex travel arrangements and detailed itineraries (candidate not required to travel right now).
• Organize, execute and assist with special events and offsites, including all logistics and budgetary requirements designed to build culture and teamwork.
• Attend meetings to assist in capturing timelines and action items to deliver progress updates
• Help maximize productivity by anticipating challenges before they arise.
• Managing expenses, paying bills and maintaining well-documented financial files.

What We’re Looking For:

• 3+ years of experience supporting C-Level executives in a fast paced, innovative environment.
• This role is a fully remote – work from home role that requires the ability to manage across time zones and balance priorities without in-person guidance.
• Superior oral and written communication skills with the ability to communicate clearly and effectively with senior leaders, external partners and household staff.
• Highly process-oriented and organized.
• Proactive problem solver; doesn’t wait to be directed.
• Ability to keep pace and partner with busy executives to ensure they are abreast of projects, upcoming commitments and responsibilities, following up appropriately with minimal interaction to respect their time.
• Extraordinary organizational skills, and an appreciation for the challenges of supporting a growing team with erse personalities.
• Background in managing multiple teams across multiple geographic locations and time zones, in a remote working environment.

Expected Pay Range: $100,000 – $125,000*

*The target base salary range for this position is listed above. Inidual salaries are determined based on a number of factors including, but not limited to, work location and job-related knowledge, skills and experience.

Life at Extend:

• Working with a great team from erse backgrounds in a collaborative and supportive environment.
• Competitive salary based on experience, with full medical and dental & vision benefits.
• Stock in an early-stage startup growing quickly.
• Very generous, flexible paid time off policy.
• 401(k) with Financial Guidance from Morgan Stanley.

Executive Administrator to the CEO (Remote, Bilingual)

• Position Title: Executive Administrator to the CEO
• Reports to: CEO/President
• Position Status: Full Time, Exempt
• Position Location: Remote
• Salary: $85,000

ABOUT US

Global Greengrants Fund (GGF) is a Colorado-based public charity that mobilizes resources to communities worldwide to protect our shared planet and work toward an equitable world. We power grassroots change by trusting local people to advance solutions and strategies that best fit their needs while providing them the resources to make their ideas a reality. Our vast global network reaches deep into communities to find innovative, effective, outside-the-box solutions that protect the planet and the rights of people. Together with our erse community of people on the frontlines and our supporters, since 1993 we have made over 15,000 grants in 168 countries, mobilizing more than $100 million to support the work of local groups.

2022 is a year of exciting work-culture evolution and growth at GGF, as we embark on a transformative strategic journey to re-imagine what working at our global organization looks and feels like. Our vision is moving us toward reduced hierarchy, decentralization, and more collaborative and self-organized ways of working.

Join us! We are seeking new team members to be a force for change as we collectively reinvent how we work while helping our activists take on the world’s most pressing environmental and social justice challenges.

GGF is committed to being a erse, inclusive organization and workforce that fully represents the world we want to see. People of color and others who identify as nonwhite, people with disabilities, members of the LGBTQIA+ community, and other members of historically oppressed communities are encouraged to apply for this role.

POSITION OVERVIEW

The Executive Administrator to the CEO works closely with the CEO/President as their trusted strategic partner and advisor who also has administrative responsibilities. They build strong relationships across the organization and GGF’s network, to help influence outcomes and maintain momentum of the CEO’s agenda. They ensure the CEO is organized, prepared, and focuses their time on strategic priorities.

The Executive Administrator to the CEO is adept at internal and external communications and regularly provides research, reports, data, and insights to the CEO. They contribute to the organizational conversation as a thought partner, challenging ideas and offering erse perspectives.

The Executive Administrator to the CEO thrives in a demanding environment amidst numerous conflicting priorities. They navigate ambiguity, shift gears comfortably, can decide and act without having the entire picture, and comfortably embrace risk and uncertainty.

This role does not have any direct managerial responsibilities however is a highly visible partner to GGF’s Leadership Team, Board, and colleagues.

The Executive Administrator to the CEO will work remotely and must be available to the CEO during business hours in Mountain and Central Standard Time. Travel for training and organizational meetings occasionally.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Organize and leverage CEO’s time effectively, drive and oversee strategic calendaring; handle and maintain detailed meeting coordination. Oversees Scheduling Assistant.
• Maintain quality control over information and communications to reduce reactivity; anticipate the needs of the CEO and work to solve problems before they occur.
• Expertly triage requests for the CEO’s time and serve as a gatekeeper while ensuring proper access to the executive office.
• Manage research and advance planning for the CEO.
• Identify and manage priorities and critical issues that require the attention of the CEO, including through monitoring the CEO’s email.
• Provide exceptional written/verbal communication in English and Latin-American Spanish and can communicate in the CEO’s “written voice” when composing email correspondence on their behalf.
• Liaise with the Board of Directors and other stakeholders in a professional, tactful, collaborative manner.
• Provide and require impeccable confidentiality, ethics, and integrity in all activities.
• Support internal and external communications.
• Understand Nonprofit organization operations including finance, grant process, auditing, donor relations, and basic Human Resources functions.
• Contribute to planning of meetings, company retreats, conferences, and other special events.

REQUIRED QUALIFICATIONS/LIVED EXPERIENCE

• Bilingual written and spoken fluency in English and Latin-American Spanish.
• Experience as a Chief of Staff, Executive Assistant, or similar administrative, high-visibility role.
• Experience in a nonprofit organization, including interaction with Board of Directors and donors.
• Deep understanding of social & environmental issues facing the Global South.
• Ability to embrace, support, and integrate GGF’s values and principles. Promote and demonstrate GGF’S commitment to justice, equity, ersity, and inclusion.
• Strong proficiency in MS Office, communication systems, databases, Blackbaud preferred.
• Experience researching an array of topics and translating into succinct, relevant reporting and communication.
• Bachelor’s degree in related field or equivalent professional or lived experience.

LOCATION/AVAILABILITY REQUIREMENTS

Remote work with a flexible schedule. Can work globally, preferably in the Americas. Must be available to the CEO during business hours in Mountain and Central Standard Time.

BENEFITS

• Health, dental, and vision insurance coverage for you and your family (if applicable)
• 403b retirement plan, life insurance, flexible spending plan
• 11 paid holidays, sick time, and vacation at an accrual rate of 10 days per year for the first year

COMPENSATION – REMOTE WORKERS

• Salary is $85,000 for an employee based in the U.S., or regional-equivalent salary if employee based outside of the US

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. To successfully perform the job, iniduals must be able to satisfactorily perform each essential duty. Reasonable accommodations may be made to enable iniduals with disabilities to perform essential functions.

Administrative Assistant, Programs & Workplace Initiatives

Full TimeClerical

NY, New York, NY, US

Remote US

Position Summary:

The American Foundation for Suicide Prevention seeks an Administrative Assistant to support and coordinate administrative activities related to the Programs & Workplace Initiatives Department, including the Interactive Screening Program (ISP).

The ideal candidate will be extremely detail-oriented, highly organized, methodical, efficient, and able to prioritize competing tasks. The ideal candidate will take initiative and anticipate needs, as well as display professionalism, critical-thinking and willingness to learn. This position is part of a dynamic dedicated staff team who are driven by the desire to support people in need.

This position is mostly remote with occasional in-person meetings at AFSP’s NYC Office. If located in New York City area, in-person meetings will occur 1-2 times a month at times mutually agreed upon. If not located in New York City, in-person meetings will occur quarterly at times mutually agreed upon.

Responsibilities:

• Coordinate and provide administrative support for multiple aspects of the Interactive Screening Program, including: processing online inquiries and interest forms; collecting and tracking information for current client base; creating administrative and financial transaction reports based on collected data
• Oversee maintenance of client management system, including contracting and invoicing documentation and client requests from initial interest, onboarding and ongoing support
• Support and coordinate work flow for the ISP team including meeting scheduling and taking meeting minutes, and helping to manage project timelines and deadline compliance
• Support regular updates to content for communications, departmental web pages, and documents as needed based on input from department leadership
• Other duties as assigned

Education, Skills and Requirements:

• Bachelor’s degree in relevant social or behavioral science preferred
• 13 years’ experience includes work experience and/or relevant internships
• Strong computer and technical skills, including full MS Office Programs Suite
• Highly organized with attention to detail and excellent followthrough on tasks
• Familiarity with webbased survey or data platforms and client relationship management software
• Outstanding interpersonal skills and ability to communicate effectively by phone and email
• Comfortable working with spreadsheets and managing large amounts of data/information
• Highly motivated inidual with ability to work in fast and dynamic work environment
• Comfortable in managing and tracking multiple projects and goals
• Demonstrated writing ability

Salary and Benefits:

• 48,500-50K dependent upon experience
• 22 PTO (vacation, sick, wellness and personal days) your first year of employment (5 additional days 2nd year)
• Medical Expenses Reimbursement Plan
• 10% employer retirement contribution after 2 years of employment
• Flexible Summer Fridays

Administrative Assistant Repossession US Remote

time type

Full time

job requisition id

R34051

Company Overview

Motorola Solutions is there for our customers when everything is on the line. In extreme moments when a hurricane lands or when a fire breaks out. And in everyday moments when a package arrives just in time for the holiday or when a child doesn’t miss the school bus home.

We unify voice, data, video and analytics in one integrated ecosystem to enable iniduals, businesses and communities to work together in more powerful ways. To help people make better decisions, act confidently and be their best in the moments that matter. Bring your passion, potential and talents to Motorola Solutions and connect with a career that matters.

Department Overview

Compliance, Complaints, Legal Oversight

Job Description

We are seeking a detail oriented and driven Administrative Assistant to join our team. This position involves handling and/or receiving complaints, incidents, issues, claims, compliance, and legal items. It will require logging, pulling evidence, data entry, document review, estimates and quotes, internal audits, phones, remediations, and more. Position involves working and communicating with vendors, staff, and lenders (clients). The position will discern and review cases from a factual perspective, while also keeping consistent with processes. The position will also generate reports as required. Candidates must be comfortable with analyzing data and keeping the department up to date as new production occurs.

Preferred Qualifications:

• Ability to multi-task
• Google Email, Docs, and Sheets (for business) experience
• Microsoft Excel (Intermediate to Advanced)
• Microsoft Word (Intermediate to Advanced)
• SalesForce experience
• Tableau experience
• Claims and/or Complaints experience
• Repossession Industry experience
• Excellent verbal and written communication skills

This position is a remote position and candidates can be located anywhere in the US.

#LI-TW1

Basic Requirements

• 2+ years of experience in the repossession industry.
• Legal authorization to work in the U.S. indefinitely is required. Employer work permit sponsorship is not available for this position.

Vaccine Requirement

Motorola Solutions has implemented a voluntary COVID-19 vaccination policy. We strongly encourage all employees to be fully vaccinated. Additionally, certain local governments or Motorola Solutions’ customers may have vaccine requirements that apply to some of our employees. These employees are required to submit proof of vaccination to Motorola Solutions and maintain compliance with these requirements.

Travel Requirements

Under 10%

Relocation Provided

None

Position Type

Experienced

Referral Payment Plan

Yes

Our U.S. Benefits include:

• Incentive Bonus Plans
• Medical, Dental, Vision benefits effective Day 1
• 401K with Company Match and Day 1 vesting
• 9 Paid Holidays
• Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave
• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran’s status, or, any other protected characteristic.

Administrative Assistant

Job ID 2022-5447

Location US Remote

Type Full Time

Shift Day

Responsibilities

Every day, in nearly 100 countries around the world, millions of people depend on Daktronics scoring and display systems for information and entertainment. Our displays provide vital travel information in airports and train stations and along highways. They advertise the price of gas, store specials, and more as you make your daily commute. They also enhance spectators’ experiences at sporting events of all kinds, from Little League to the major leagues.

Learn more About Daktronics!

This is an opportunity to join our administrative team supporting our Commercial, High School Parks and Recreation, Transportation, and Live Events business units for both Domestic and International.

• Support assigned teams, including work groups and leadership in our sales, marketing, project management, services, and engineering areas.
• Support tasks including accurate and timely customer correspondence, projects, data entry, and data management.
• Work effectively as a team member, work with little supervision, help when and where needed, make suggestions for process improvements, communicate effectively with team members, and follow company guidelines and policies.
• Consistently complete quality work in a timely manner. Inspect own work quickly; learn new tasks. Accurately and consistently complete repetitive tasks.
• Regularly and reliably work scheduled hours (8am to 5pm CST Monday through Friday); flexibility to adjust hours or work overtime as business need dictates.
• Must be able to provide excellent support to both internal and external customer needs.
• Professionally respond to requests, answer and direct calls, take accurate messages, and perform timely follow up.
• Foster open atmosphere of teamwork and support.
• Complete projects from start to finish.
• Manage multiple requests and time sensitive deadlines in a fast-paced environment.
• Pro-actively prioritize and communicate workload on an ongoing basis.
• Perform other duties as needed.

Where will I work?

Daktronics offers the flexibility to work from either a U.S. home office or one of our campus locations, Brookings or Sioux Falls, South Dakota. Exact working hours are flexible, but this position will be based on working during regular business hours in the central time zone.

Qualifications

• Applicants must be 18 years of age or older.
• Bachelor’s degree required. Degree in Business, Consumer Affairs, or related field preferred.
• Daktronics experience preferred.
• Accurate keyboarding skills required.
• Advanced skills in Microsoft Office programs (Word, Excel, Outlook, PowerPoint). Capable of learning new programs.
• Fluent in English, both written and verbal.
• Ability to meet all workplace safety requirements, which includes following safety protocols related to COVID-19.
• Daktronics does not sponsor, renew, or extend immigration visas for this position.

Daktronics is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, creed, religion, color, national origin, sex, age, disability, genetics, marital status, sexual orientation, gender identity, protected veteran status or citizenship status. If you would like more information on your EEO rights under the law, please click here.

Title: Executive Assistant to the Chief Revenue Officer

Location: San Francisco, California

Although this position is available for remote employees, the ideal candidate will be able to travel to our west coast HQ and with the CRO as needed, travel is estimated to be no more than 25% of the time.

Mission

The Chief Revenue Officer is responsible for the growth and execution of sales programs at Databricks. His Executive Assistant (EA) plays a critical role on his team, enabling him to scale effectively as we continue to expand our customer base and international footprint. You will work closely with the CRO, his senior leadership team and the executive assistance team to ensure the success of our sales function.

The impact you will have:

• The Chief Revenue Officer is prepared for all meetings, his calendar is accurate and forward looking
• The calendar is effectively prioritized and meetings are scheduled in a timely manner
• Stakeholders interacting with the CRO receive timely responses to all requests
• The CRO staff is efficient in their use of time, leading to a more productive team and company
• CRO programs managed by his EA are well executed and deliver on defined outcomes
• Calendar management – organizes all meetings including but not limited to team meetings, customer, and internal business partner meetings across international time zones
• Books all travel, accommodation, and accountable for filing receipts on behalf of the CRO
• Manages offsite meetings, events, and programs in support of the CRO
• Builds and maintains records of all meeting requests and closes out all requests in a timely manner. Keeps to a strong SLA on responding to requests
• Primary point of contact for all CRO meeting requests
• Ensures all meeting invites have the appropriate details to have an effective meeting
• May be required to support other executive staff members if there’s a gap in coverage due to PTO, sickness, maternity leave or other absence.

What we look for:

• Minimum of 8+ years of applicable executive administrative experience, ideally from a global software organization
• Experience supporting a high growth company and preferable working within a Go-to-market or sales function and supporting executive staff teams
• High attention to detail, organization and process abilities
• Strong calendaring skills (Gmail and Google Calendar experience mandatory)
• Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others
• Strong relationship management skills, ability to build a personal network throughout the company
• Strong oral and written communication
• Ability to communicate clearly and effectively with senior leaders and external partners

Benefits

• Comprehensive health coverage including medical, dental, and vision
• 401(k) Plan
• Equity awards
• Flexible time off
• Paid parental leave
• Family Planning
• Gym reimbursement
• Annual personal development fund
• Work headphones reimbursement
• Employee Assistance Program (EAP)
• Business travel accident insurance

About Databricks

Databricks is the lakehouse company. More than 7,000 organizations worldwide including Comcast, Cond Nast, H&M and over 50% of the Fortune 500 rely on the Databricks Lakehouse Platform to unify their data, analytics and AI. Databricks is headquartered in San Francisco, with offices around the globe. Founded by the original creators of Apache Spark , Delta Lake and MLflow, Databricks is on a mission to help data teams solve the world’s toughest problems. To learn more, follow Databricks on Twitter, LinkedIn and Facebook.

Our Commitment to Diversity and Inclusion

At Databricks, we are committed to fostering a erse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Iniduals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics.

Administrative Assistant – Finance – Remote

• Job ID 193662BR
• Rochester, Minnesota
• Full Time
• Finance

Why Mayo Clinic

Mayo Clinic is the nation’s best hospital (U.S. News & World Report, 2022-2023) and ranked #1 in more specialties than any other care provider. We have a vast array of opportunities ranging from Nursing, Clinical, to Finance, IT, Administrative, Research and Support Services to name a few. Across all locations, you’ll find career opportunities that support ersity, equity and inclusion. At Mayo Clinic, we invest in you with opportunities for growth and development and our benefits and compensation package are highly competitive. We invite you to be a part of our team where you’ll discover a culture of teamwork, professionalism, mutual respect, and most importantly, a life-changing career! Mayo Clinic offers a variety of employee benefits. For additional information please visit Mayo Clinic Benefits. Eligibility may vary. During the selection process, you may participate in an OnDemand (pre-recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re-record your answer to each question – Mayo Clinic will only see the final recording. The complete interview will be reviewed by a Mayo Clinic staff member and you will be notified of next steps. Position description

• Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel;
• managing of calendars;
• preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents;
• supporting departmental projects/activities;
• creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts;
• answering telephones and providing related follow-through.
• Exhibits initiative, proficiency, and adaptability to optimize the time of those supported.
• Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service;
• confidentiality; and professionalism are important components of the role.
• Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

*This position is 100% remote work. Inidual may live anywhere in the US.

**This vacancy is not eligible for sponsorship / we will not sponsor or transfer visas for this position. Qualifications

• Position requires high school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate’s degree in an administrative, business, or medical-related program.
• Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.

Additional qualifications

• Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
• Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
• Experience with coordination of travel and expense management.
• Proficient application of English grammar, punctuation, and sentence structure. Prefer work-related experience within the last ten years.

License or certification

None required. Exemption status Non-exempt Compensation Detail $19.85- $26.82 / hour Benefits eligible Yes Schedule Full Time Hours / Pay period 80 Schedule details Monday – Friday with flexible hours between 7:30am – 5:00pm central time. *This position is 100% remote work. Inidual may live anywhere in the US. **This vacancy is not eligible for sponsorship / we will not sponsor or transfer visas for this position. Weekend schedule N/A Remote

• Yes

International Assignment

No Site description Mayo Clinic is located in the heart of downtown Rochester, Minnesota, a vibrant, friendly city that provides a highly livable environment for more than 34,000 Mayo staff and students. The city is consistently ranked among the best places to live in the United States because of its affordable cost of living, healthy lifestyle, excellent school systems and exceptionally high quality of life. Recruiter Oo Her EOE As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the ersity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

Executive Assistant

New York, NY; San Francisco, CA; United States – Remote

About the Team

DoorDash is scaling at an unprecedented rate, and we are hiring an Executive Assistant to partner with leaders of our organization. As operators and marketers, we partner with all of your favorite restaurants and local merchants to make DoorDash the #1 local delivery app.

You’ll be an essential part of the team, responsible for keeping our executives efficient and allowing them to make a difference while building and scaling new ways to delight our customers using the DoorDash platform. We aim to be one step ahead. We value going into each day making the impossible possible.

About the Role

You will support our People Team leaders and their teams. You will be their “go-to” person for calendar management, team-building activities, and project management. You will report to the Executive Business Partner on our Administrative Team.

You’re excited about this opportunity because you will…

• Help keep our teams organized and efficient by proactively moving conflicts and enabling our leaders to make an impact
• Promote team culture and cohesion
• Plan and execute meetings & events for our team
• Manage multiple projects simultaneously
• Handle highly confidential information
• Be an integral part of our team

What We’re Looking For…

• You have 3-4+ years of experience in an administrative support role
• Excellent written/verbal communications
• You enjoy diagnosing issues and implementing creative solutions to solve challenges
• You are flexible to shifting priorities
• You are able to manage your time effectively
• You have excellent attention to detail
• You feel comfortable working autonomously

Why You’ll Love Working at DoorDash…

• We are leaders – Leadership is not limited to our management team. It’s something everyone at DoorDash embraces and embodies.
• We are doers – We believe the only way to predict the future is to build it. Creating solutions to lead our company and our industry is what we do — on every project, every day.
• We are learners – Everyone here is learning on the job, no matter if we’ve been in a role for one year or one minute.
• We are customer-obsessed – Our mission is to grow and empower local economies. We are committed to our customers, merchants, and dashers and believe in connecting people with possibility.
• We are all DoorDash – The magic of DoorDash is our people, together making our inspiring goals attainable and driving us to greater heights.

About DoorDash

At DoorDash, our mission to empower local economies shapes how our team members move quickly, learn, and reiterate in order to make impactful decisions that display empathy for our range of users—from Dashers to merchant partners to consumers. We are a technology and logistics company that started with door-to-door delivery, and we are looking for team members who can help us go from a company that is known for delivering food to a company that people turn to for any and all goods.

DoorDash is growing rapidly and changing constantly, which gives our team members the opportunity to share their unique perspectives, solve new challenges, and own their careers. We’re committed to supporting employees’ happiness, healthiness, and overall well-being by providing comprehensive benefits and perks including premium healthcare, wellness expense reimbursement, paid parental leave and more.

Our Commitment to Diversity and Inclusion

We’re committed to growing and empowering a more inclusive community within our company, industry, and cities. That’s why we hire and cultivate erse teams of people from all backgrounds, experiences, and perspectives. We believe that true innovation happens when everyone has room at the table and the tools, resources, and opportunity to excel.

Statement of Non-Discrimination: In keeping with our beliefs and goals, no employee or applicant will face discrimination or harassment based on: race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity or expression, disability status, or veteran status. Above and beyond discrimination and harassment based on “protected categories,” we also strive to prevent other subtler forms of inappropriate behavior (i.e., stereotyping) from ever gaining a foothold in our office. Whether blatant or hidden, barriers to success have no place at DoorDash. We value a erse workforce – people who identify as women, non-binary or gender non-conforming, LGBTQIA+, American Indian or Native Alaskan, Black or African American, Hispanic or Latinx, Native Hawaiian or Other Pacific Islander, differently-abled, caretakers and parents, and veterans are strongly encouraged to apply. Thank you to the Level Playing Field Institute for this statement of non-discrimination.

Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.

Pursuant to the Colorado Fair Pay Act, the base salary range in Colorado for this position is $89,888 – $121,613, plus opportunities for equity and commission. Compensation in other geographies may vary.

If you need any accommodations, please inform your recruiting contact upon initial connection.

Administrative Coordinator

Job Locations US

Requisition ID

2022-20681

Position Category

Administrative/Office Support

Position Type

Regular Full-Time

Job Type

AFSCME union represented

Department

Department of Medicine

Salary Range $25.61 – $34.63; Commensurate with experience

FTE

1.00

Schedule

Monday-Friday

Hours

Days

HR Mission

School of Medicine

Drug Testable

No

Department Overview

The Department of Medicine (DoM) at Oregon Health & Science University (OHSU) includes patient care, research, education, and administration. Our department contributes to the OHSU mission, which is to strive for excellence in education, research and scholarship, clinical practice and community service.

Function/Duties of Position

The Administrative Coordinator is responsible for coordinating administrative processes in support of the medical student program and the Rheumatology post-graduate fellowship training program.

• Coordinate and implement administrative processes for the Internal Medicine medical student clinical experiences under the direction of the Medical Student Clerkship Directors and Medical Student Program Technician.
  • Track evaluation completion and follow-up with evaluators to ensure completion; download and sort evaluative data in order to process grades by required School of Medicine deadlines.
  • Track student rotation/course completion and follow-up with students, as needed, to ensure submission of required reports/logs.
  • Oversight of schedule entry, import of resident/faculty schedules and addition/deletion of user profiles.
  • Monitors automated and manual evaluation delivery and completion tracking (over 3,200 evaluations annually), resolves discrepancies, and generates reminders as needed.
  • Creates and maintains Procedure Logs in MedHub and monitors student logging for LCME compliance.
  • Distribute confirmation, reminder, and acknowledgement correspondence to preceptors, hospitals, and sites.
  • Plan and coordinate conference schedules, including needed room reservations and/or setup of virtual meeting rooms.
  • Proctor student exams.
• Assist the Program Director (PD) with operational activities to ensure that the Rheumatology Fellowship Programs goals and objectives are accomplished.
  • Coordinates and maintains compliance of all administrative components required for continued ACGME accreditation of fellowship programs, in cooperation with Program Director/Associate Program Director.
  • Supports Program Director/Associate Program Director in maintaining compliance with evolving ACGME requirements and assists with ensuring program success and improvement.
  • Oversee administrative aspects of the annual fellowship recruitment process, to include review of applications, issuance of invitations, and scheduling of interviews.
  • Plan candidate interview visits, summarize interview evaluations and run reports, coordinate the selection meetings, and help to facilitate the candidate ranking process. Pull data for electronic information storage and prepare needed reports.

Required Qualifications

• Bachelor’s degree and two years of general office or administrative experience; OR
• Associate’s degree or certificate in office occupations or office technology and two years of general office or administrative experience; OR
• Four years of general office or administrative experience; OR
• Equivalent combination of training and experience. Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience.
• Demonstrated evidence of strong written and verbal communication skills; must be detail oriented, self-motivated and able to problem solve.
• Experience with composing correspondence, editing and proofreading documents.
• Working knowledge of and practice with databases and intermediate Excel functions.

Preferred Qualifications

• Bachelor’s degree and two years of general office or administrative experience.
• Experience in undergraduate or graduate medical education.
• Experience with Medhub RMS system.
• Experience with Microsoft Office Suite.
• Prior experience with basic accounting and processing of employee travel and expense reimbursements.

Additional Details

This position will be 100% telework.

All are welcome

Oregon Health & Science University values a erse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Iniduals with erse backgrounds and those who promote ersity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or [email protected].

As an organization devoted to the health and well-being of people in Oregon and beyond, OHSU requires its employees to be fully vaccinated against COVID-19.

Administrative Assistant – Repossession – US Remote

locations

Arizona Remote Work

Indiana Remote Work

North Carolina Remote Work

Florida Remote Work

Washington Remote Work

Texas Remote Work

California Northern Remote Work

Wisconsin Remote Work

California Southern Remote Work

New Mexico Remote Work

Utah Remote Work

Michigan Remote Work

Illinois Remote Work

time type

Full time

job requisition id

R34149

Company Overview

Motorola Solutions is there for our customers when everything is on the line. In extreme moments — when a hurricane lands or when a fire breaks out. And in everyday moments — when a package arrives just in time for the holiday or when a child doesn’t miss the school bus home.

We unify voice, data, video and analytics in one integrated ecosystem to enable iniduals, businesses and communities to work together in more powerful ways. To help people make better decisions, act confidently and be their best in the moments that matter. Bring your passion, potential and talents to Motorola Solutions and connect with a career that matters.

Department Overview

Compliance, Complaints, Legal Oversight

Job Description

Motorola Solutions is building talent pipelines to meet future hiring demands. This is a pipeline role, while there is not an immediate opening, we want to build relationships with prospective candidates like you. If your background is a match to our requirements, we’ll follow up with an exploratory conversation.

We are seeking a detail oriented and driven Administrative Assistant to join our team. This position involves handling and/or receiving complaints, incidents, issues, claims, compliance, and legal items. It will require logging, pulling evidence, data entry, document review, estimates and quotes, internal audits, phones, remediations, and more. Position involves working and communicating with vendors, staff, and lenders (clients). The position will discern and review cases from a factual perspective, while also keeping consistent with processes. The position will also generate reports as required. Candidates must be comfortable with analyzing data and keeping the department up to date as new production occurs.

Preferred Qualifications:

• Ability to multi-task
• Google Email, Docs, and Sheets (for business) experience
• Microsoft Excel (Intermediate to Advanced)
• Microsoft Word (Intermediate to Advanced)
• SalesForce experience
• Tableau experience
• Claims and/or Complaints experience
• Repossession Industry experience
• Excellent verbal and written communication skills

This position is a remote position and candidates can be located anywhere in the US.

#LI-TW1

#LI-REMOTE

Basic Requirements

• 2+ years of experience in the repossession industry.
• Legal authorization to work in the U.S. indefinitely is required. Employer work permit sponsorship is not available for this position.

Vaccine Requirement

Motorola Solutions has implemented a voluntary COVID-19 vaccination policy. We strongly encourage all employees to be fully vaccinated. Additionally, certain local governments or Motorola Solutions’ customers may have vaccine requirements that apply to some of our employees. These employees are required to submit proof of vaccination to Motorola Solutions and maintain compliance with these requirements.

Travel Requirements

Under 10%

Relocation Provided

None

Position Type

Experienced

Referral Payment Plan

No

Our U.S. Benefits include:

• Incentive Bonus Plans
• Medical, Dental, Vision benefits effective Day 1
• 401K with Company Match and Day 1 vesting
• 9 Paid Holidays
• Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave
• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran’s status, or, any other protected characteristic.

Senior Administrative Assistant

Irvine, CA (Option to be remote)

Sr. Administrative Assistant | Acorns

At Acorns, we’re building a financial wellness system that enables everyday Americans to save and invest every day. We are transforming the category and recruiting a team that is relentless at fulfilling our mission. The Acorns team comes together every day to look after the financial best interests of its customers, the up-and-coming. If you thrive in an environment where you can push yourself beyond all previous thresholds of possibility, come join us at Acorns.

Acorns is seeking a dynamic and motivated Sr. Administrative Assistant to support 2 to 3 members of the senior leadership team. As an Sr. Administrative Assistant you will provide flawless, proactive operational support to senior executives. This role will perform a wide array of administrative functions requiring confidentiality, initiative, innate organizational skills and sound decision making.

This role has the option to be remote or based in our Irvine, CA or New York offices.

You are not expected to have experience with all listed requirements. If you feel passionately about Acorns’ mission, vision and values, please apply.

Within 1 month, you will:

• Learn your leader’s team organization, style and preferences
• Meet with key iniduals and leaders to become integrated into and understand the Acorns culture
• Familiarize yourself with internal and external partners that you will have consistent contact with
• Become proficient and effective with Acorns systems and tools that are needed for daily communication and organization
• Attend staff meetings and follow up on action items
• Partner with other Acorns admin staff to ensure seamless experience for full leadership team

WIthin 3 months, you will:

• Be a trusted partner to your leaders and other stakeholders
• Thoughtfully manage the demanding schedule of your leaders, including scheduling internal and external meetings and handling travel arrangements.
• Proactively anticipate needs and provide input on how to maximize efficiency for your leader
• Create, plan and execute on department events and meetings, which may include off-site meetings, team events, depart staff meetings and trainings
• Handle administrative responsibilities such as monthly business report consolidation, expense reimbursements and contact/distribution list management
• Assist with projects and project management to enhance effectiveness of leaders’ teams or broadly across the organization

What you will bring to Acorns:

• 2+ years experience providing administrative support
• Ability to manage complex calendar management without breaking a sweat
• Excellent organization skills, acute attention to detail, ability to handle multiple tasks in a fast paced and time sensitive environment
• Strong problem solving skills and poise under pressure
• Curiosity for learning new areas, including managing projects and taking on new challenges
• Possess a “can-do” attitude for all situations, no task too big or too small to handle
• Exceptional relationship building and influencing skills at all levels – upward/downward/sideways.
• Track record and reputation of demonstrating high degree of discretion and confidentiality
• Proficient in Google Workplace (Gmail, Calendar, Meet, Drive, Docs, Sheets, Slides, Forms)
• Experience with MS Office Suite (Word, Powerpoint, Excel) and Apple Keynote

What we offer:

• Competitive salary and stock options
• A comprehensive benefits package to meet the needs of you and your family
• Flexible paid time off
• Numerous career possibilities that allow you to grow with Acorns
• Talented and motivated team members who care deeply about one another, our mission and our customers.
• The rare opportunity to create a new world. We inspire one another every day to do meaningful work that solves big societal challenges.

About Acorns:

Acorns is how everyday consumers save & invest for the long term. By putting tools of wealth-making in everyone’s hands, Acorns has become the largest subscription service in U.S. consumer finance, serving over 5 million everyday Americans. Customers get automated investing in ersified portfolios built with help from experts. Acorns easy retirement account allows customers to invest in their future in minutes, no expertise required. To help everyone spend smarter, Acorns introduced banking that invests with every swipe, and cash-forward rewards. And, everyday Americans may invest in their kids and get money news they can use, all from the same app. To date, customers have invested over $15 billion with Acorns, much of it in spare change. From acorns, mighty oaks do grow!

Mission:

With benevolence and courage, we look after the financial best interests of the up-and-coming; beginning with the empowering step of micro-investing.

Commitment to Diversity, Equity & Inclusion:

Acorns believes ersity, equity and inclusion are fundamental obligations that strengthen our team. We need a erse, multi-disciplinary team to build a meaningful company and culture.

Values:

1. Lead with heart
2. Make bold decisions
3. Always build trust
4. Never stop growing
5. Find a way

Executive Assistant to Support High-Functioning CEO (Remote)

REMOTE

United States

Management

Full time

Description

Paradigm Life believes in a better financial system. One that makes life more predictable. We help clients create customized financial solutions proven to reduce risk, increase growth, minimize taxes, and put clients in the driver’s seat of their wealth – not Wall Street.

We are looking for an Executive Assistant who knows how to compliment a CEO who hasn’t worked with an assistant in two years. Our CEO knows of the benefits of having a great Executive Assistant, yet he’s never experienced what it’s like to work with an Executive Assistant who anticipates his needs, makes his life easier, and knows how to oversee functions to keep a pulse on the operations so he doesn’t have to.

The Executive Assistant will report to the President of the Company and will support both the CEO and President; with a majority of the time spent with the CEO. When the CEO is kept out of operations, yet still has a pulse on each team and scoreboard and can spend his time being creative within the company, you will know you are successful. You should have a go-getter attitude, experience in an Executive Assistant position, and possess a versatile skillset to ensure the company’s workflow runs smoothly. It’s imperative this candidate be proactive, open to new challenges, meet deadlines, communicate effectively, and serve as a great team player.

Requirements

Persona Defined:

1. Analyzer: Enjoys finding patterns, identifying problems & creating efficiencies.
2. Optimizer: Naturally systemizes the predictable and fine tunes optimization.
3. Influencer: Ability to collaborate and get buy-in that inspires and helps guide stakeholders to drive the business.

You will function as the liaison on behalf of the CEO between multiple teams, often driving key initiatives.

Key Job Functions Include, But Are Not Limited To:

• Meeting Coordination and Support
  • Includes meeting preparation, agenda creation, notes, follow up on tasks and commitments made
• Ensure Workflows are Running Smoothly and Optimizing Where Needed
• Client Management
  • Screen and direct phone calls
  • Distribute and reply to correspondence
  • Coordinate client requests
• Office Resources and Supplies Management
• Visitor Reception, Management and Hospitality
• Format, Prepare and Maintain Information for Internal and External Communication Memos, Emails, Presentations, Reports, Dashboards, etc.
• Organize Performance Reports
• Outlook Management for the CEO (Email & Calendar)
• Event Management
• Basic Project Management
• Metrics and Numbers Organization and Preparation:
  • Tableau
  • Smartsheet
  • HubSpot
  • Salesforce
  • Project Status
  • Expense
• Travel and Accommodation Arrangements (for CEO, President, and Others)
• Assist inManaging Strategic Plan, Project, and Initiative Alignment with Company Goals and Vision
• Provide General Administrative Support

Software Platforms Used (Experience Welcomed, But Not Required)

• Workplace
• Microsoft Office
• HubSpot
• Salesforce
• Jira
• Tableau
• BambooHR

Communication

• Communication with the CEO will be done using voice/audio memos as his preferred method.
• Daily 15-minute company-wide standup @ 11am MT. (Zoom and streamed to Workplace).
• Workplace is used for company-wide announcements and communications.
• Slack is used within each team.

Additional Requirements:

• Experience as an Executive Assistant (6 years minimum, 12+ years preferred)
• Comfortable using multiple technologies (tech savvy)
• Effective remote work experience (3 years minimum)
• Must be willing to take the Kolbe or Predictive Index Assessment

Within this high-functioning system the Company’s rhythm is to operate in three 4-month cycles yearly.

1. Initiatives
2. Targets
3. Projects

The team has grown to approximately 70 (including contractors) and each team works independently while not being siloed. Performance measurements are constant and are measured daily using a scoreboard. If you love numbers, tracking KPIs, and hitting goals this is a great role for you.

Benefits

It has taken two years, but the Company culture is in a word – AWESOME! For instance, it’s remote and the hours are based on your location, not the company’s (although there should naturally be some overlap). Everyone on the team is committed to having fun, being client centric, excited about their work, genuinely optimistic, and seeks opportunity.

Our mission first began in 2007 but was fortified during the 2008-2009 Great Recession when we discovered first-hand the value of our principles and strategies. The failure of traditional financial planning methodology was exposed in more ways than one. This discovery was the result of meeting and subsequently helping thousands of iniduals and businesses learn about sound wealth strategies and how to ensure that such an occurrence didn’t happen again. The Company is a fully developed virtual business which allows our team the opportunity to connect with clients in all 50 states, Canada and US Territories.

If you have a calling to make a difference in people’s lives, this is an exciting opportunity for you. Join and contribute to an innovative team and help us carry out the mission of the Company – to come alongside clients and implement a personalized wealth strategy that empowers them to live a fulfilling life now and ensure the future of their dreams.

Salary: $48,000 – $75,000, Depending on Experience.

Bonus: 7-10% of salary

Vacation: 4-6 weeks a year

Medical/Dental/Vision: 40-70% company paid

Project Assistant

locations

Remote

time type

Full time

job requisition id

REQ-2396

Job Responsibilities:

The Project Assistant will provide administrative support for a State Assessment project, including but not limited to the following:

• Provides general administrative support.
• Maintains calendars.
• Develops and maintains efficient filing and tracking system for the projects.
• Provides meeting support, including preparation of materials and attendance.
• Prepares expense vouchers, travel reimbursements and invoices and submits to CBO.
• Assists with production and assembly of reports, presentations, and meeting materials.
• Performs general office tasks including photocopying, faxing, phone calls, e-mail, Federal Express.
• Works with web-based documentation system.
• Other duties as assigned.

Job Requirements:

• BA/BS and 1+ years of work experience
• Excellent verbal and written communications skills
• Flexibility and ability to consistently meet deadlines
• Ability to work independently as well as part of a team
• Acute attention to detail and strong work ethic

Why Work With Us?

When you work with Cambium Assessment, you’ll be helping to design and build inspiring solutions that make a real impact on the online testing industry, as well as the educators and students we support.

Our ground breaking work includes:

• Advanced computer-adaptive algorithms
• Mobile support of user interfaces
• Learning management systems with social media features
• Universally accessible user interfaces
• Machine scorable items

In the 20212022 school year, we delivered more than 100 million online tests, successfully supported peak testing volumes exceeding 1.3 million simultaneous test takers, while ensuring an average response time of less than a tenth of a second. We have the most advanced features of any online testing system, and we continue to push boundaries to improve student performance measurement and enabling educators with actionable insights to drive better overall educational outcomes for our students. To learn more about our organization and the exciting work we do, visit www.cambiumassessment.com

An Equal Opportunity Employer

We are dedicated to fostering a culture that celebrates unique backgrounds, ideas, and experiences. All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.

About Us

Cambium Learning Group is the education essentials company.

With an intentionally curated portfolio of respected global brands, Cambium serves as a leader in the education space, helping millions of educators and students feel more universally valued each and every day. In everything we do and across all our brands, we focus on the elements that are most essential to the success of education

Our family of companies includes:

• Cambium Assessment
• Lexia Learning
• Learning A-Z
• Voyager Sopris Learning
• ExploreLearning
• Time4Learning
• Kurzweil Education

To learn more about the Cambium organization and our other career opportunities, visit www.cambiumlearning.com/about-us/careers

Our Values

As a group, we value:

Simplicity – Across all our teams and all areas of our business, we create simplicity, making things easier and more clear for all those we work with.

Certainty – We continually strive to eliminate doubt, delivering solutions, services and communications that our customers know they can count on.

Now – We understand the need to make a difference not only for the future, but for today, and our people are committed to making the most of each moment we spend serving our customers.

Business Affairs Coordinator

at Cast & Crew

Remote

At Cast & Crew, we’ve empowered creativity and supported the global entertainment industry for decades.

We grew from a modest small business in 1976 to be the premiere provider of entertainment technology and solutions, staying true to our mission of modernizing content production and leading the digital transformation within the industry. With a global workforce across a host of storied brands, our cloud-based technology and industry expertise span all areas of produced and live entertainment, from film, television, streaming, to advertising, live events, and short-form.

Together with our family of brands – Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data & reporting, and a host of creative tools. The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater. We are a production’s best ally every step of the way. #OneCastOneCrew

ABOUT The TEAM Companies

The TEAM Companies (TTC) are a leading payroll, business affairs & technology provider to the advertising & entertainment industries. We offer union & non-union payroll for actors, musicians, singers, crew, editors, visual effects artists and other craftspeople working on commercials, video games, online content, concert tours and in the music recording industry. TTC also provides technology products including a best in class online timecard and employee on-boarding system designed for the content production community. This is a great opportunity to join an industry segment leader & contribute directly to its impact in the advertising & entertainment communities it serves.

Position Overview

TTC’s Business Affairs ision is a fast-paced environment that provides Union and non-union Talent Business Affairs support as well as Production Business Management, Traffic and Network Clearance services to advertising agencies, media agencies, in-house agencies and production departments, PR firms, production companies and other creative partners to corporate advertisers.

The TEAM Companies’ BA ision also is the liaison between TTC’s signatory companies and clients requiring signatory support. The Business Affairs Coordinator supports the BA staff and leadership to ensure records, documents, communication, and other administrative tasks to ensure efficient operation of the department and effective services for the clients.

Responsibilities

• Maintain office contact sheet with emergency contact information and phone tree for BA staff.
• Maintain BA OOO Calendar and update as needed
• Assist BA staff in collecting new TTC service agreements for all clients
• Assist BA staff in preparation and submission of union Assumption Agreements for all projects
• Assist BA staff as needed on union claims. Collecting contracts and documentation as requested
• Maintain Union Signatory Agreement List and notify management of expiration dates and renewals.
• Assist SVP and VP with expense reports
• Arrange Travel, Hotel, and Dinner reservations for SVP & VP and BA Staff Outings
• Maintain Client list with current contact, address, phone and email information for client notifications, holiday cards, etc.
• Facilitate Monthly prebill report and update with BA managers job status information
• Electronic and paper file maintenance for BA department.
• Perform additional or special tasks or projects as requested.

Key Qualifications

• Minimum Educational requirement: High School diploma or GED equivalent. College business courses or equivalent work experience preferred.
• Minimum two years’ work experience required in agency Business Affairs, Production or Talent Payroll Company.
• Basic PC computer skills including Outlook, Word and Excel, and ability and willingness to learn new and/or proprietary computer applications as required.
• Basic office skills and abilities computers, phones, fax equipment, copiers, etc.
• Excellent oral and written communication skills.
• Interpersonal skills ability to interact effectively with clients, colleagues, and management.
• Minimum typing/keyboarding of 30 words per minute.
• Ability to learn skills, concepts, technology and processes quickly.
• Organizational skills.
• Attention to detail and analytical skills.
• Flexibility and multi-tasking abilities.
• Ability to work well under pressure.

Special Work Conditions

• Sedentary Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull.

The compensation range for this position is $21.50 to $29.00 per hour. Compensation is commensurate with various factors including, but not limited to, relevant experience, qualifications, skills, training, licensure, certifications, geographic cost of labor, and other business and organizational needs.

Benefits

Cast & Crew provides a comprehensive package of employee benefits including: Medical, Dental, Life/AD&D; LTD, additional voluntary benefits such as STD, Vision, paid vacation, holidays, and sick pay; 401(k) and employer match, Additional Life Insurance, health and wellness programs, employee discounts, and other perks!

Note: Cast & Crew benefits are subject to eligibility requirements.

Due to the high volume of applicants, it is likely that only shortlisted candidates will be contacted. Candidates must be currently authorized to work in the U.S.

CA residents: Your personal information may be collected in connection with certain services provided by Cast & Crew or its affiliated companies. A summary of your California privacy rights can be found at: https://www.castandcrew.com/privacy-policy/

Cast & Crew is an equal opportunity employer committed to hiring a erse workforce and sustaining an inclusive culture. It is our policy to provide equal employment opportunities to all iniduals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.

Title: Staff Executive Business Administrator, Chief Executive Officer

Executive Business Administrator’s at GitLab toggle seamlessly between various systems including Google Workspace, Slack, Expensify, Zoom and GitLab to accomplish an array of tasks, while staying focused on prioritization and escalating urgent issues. EBA’s at GitLab are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, juggling various responsibilities, and anticipating executives’ needs. EBA’s at GitLab pride themselves with being exceptionally organized, relentlessly resourceful, calm under pressure, strategic multi-takser, with a deep love of logistics and ability to thrive in a dynamic start-up environment.

Staff Executive Business Administrator to the CEO Responsibilities

• Strategically and methodically support our Chief Executive Officer in the Pacific time zone – serving as a partner in handling correspondence, including confidential and sensitive materials
• Proactively and without supervision, anticipate needs and follow through diligently, often using knowledge of the executive, their direct reports, external parties, and company values to make decisions that lead to more effective executive attention and communication
• Maintain the executives’ calendars in a thoughtful and purposeful manner, ensuring meetings contain the appropriate attendees, agenda items, and any changes are done with full consideration of a global team, spanning multiple time zones; ensure executive is prepped and briefed as necessary for each meeting
• Make recommendations for the executive in order to more effectively manage their time, prioritize, delegate and organize
• Seamlessly coordinate extensive travel including air and ground transportation, hotel reservations, security, visas, and any other travel documentation
• Maintain cadence of weekly meetings and other important meetings, including planning agenda, organization, and follow-up on action items, while infusing our company values throughout
• Draft internal and external communications on behalf of the executive keeping in mind our company values and safeguarding confidential information as well as the executive’s reputation
• Assist the full life cycle of recruiting activity for the executive, including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of newly hired executives
• Manage executive’s email inbox including drafting internal and external communications on behalf of the executive when required
• Compile receipts to submit timely and accurate expense reports on a monthly basis
• Liaise effectively with EBA counterparts and build strong and collaborative working relationships with a wide range of company stakeholders at all levels
• Orchestrate events such as team off-sites and team building activities
• Serve as a helpful knowledge base for executives and other team members (e.g., other EBAs), especially for processes and procedures, and provide assistance in a hands-on, kind, and proactive manner
• Work flexible hours to support global business meetings; some travel is required
• Schedules, live streams and moderates Group Conversations
• Other duties (and ad hoc tasks) as assigned in support of your executive and business
• Contribute to the broader EBA community by sharing learnings, resources, and mentoring other EBAs as appropriate

Staff Executive Business Administrator to the CEO Requirements

• Experience supporting a C-Level Executive(s) as an EA or executive business partner at a quickly-scaling company, effectively representing the personal brand of the executive as well as the company’s culture and value
• High integrity and track record of maintaining confidentiality of all work product and sensitive information
• Strong attention to detail and proofreading ability
• Extensive technical skills with Google Workspace, Zoom, Slack and Expensify among other tools; demonstrated ability to adopt technical tools quickly (i.e. GitLab.com)
• Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks “win-win” solutions; energized by challenges with superb attention to detail
• Excellent interpersonal skills and business acumen; ability to communicate with team members, partnering well across GitLab, and external parties at all levels
• Proven leadership skills and demonstrates one team mindset; able to be a role model for all other EBA’s
• Detailed and goal-oriented planner; possesses the ability to appropriately prioritize business needs and handle multiple tasks in a fast-paced environment
• Approachable and effective communicator across various communication channels and with all levels of the organization
• Experience with event planning & coordination to include support for large meetings, off-sites
• Experience in both start-up and medium size enterprise environments preferred
• Experience working remotely preferred
• A sincere willingness to help out
• A passion for GitLab and for contributing to an exceptional work culture

Title: Executive Assistant To CEO

Remote, North America

Executive Assistant to the Chief Executive Officer & Chief of Staff

Position Description

Reporting directly to the Chief Executive Office (CEO) and the Chief of Staff (CoS), the Executive Assistant provides executive support in a working relationship with both the CEO and the CoS. The Executive Assistant serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.

The Executive Assistant also organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, fast-paced entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal inidual will have the ability to exercise good judgment in a variety of situations, have incredibly strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple, quickly changing priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

The SAC is an independent and impact-creating organization that aims to lead the industry toward a shared vision of sustainability based upon a joint approach for measuring, evaluating, and improving performance. As a non-profit organization, it has members from across the apparel, footwear and textile sector, but exists independently outside any one company so that it can drive progress. The SAC s collective action efforts bring more than 280 global brands, retailers, manufacturers, NGOs, academics and industry associations together. They represent about half of the apparel and footwear industry along the whole supply chain from sustainability pioneers to organizations just getting started.

Roles and Responsibilities

Executive Support

• Completes a broad variety of administrative tasks for the CEO and CoS including managing an active and changing calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging travel plans and developing robust itineraries; completing expense reports in a timely manner;
• Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time
• Communicates directly, and on behalf of the CEO, with Board members, staff, and others, on matters related to CEO’s programmatic initiatives
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature, determining appropriate course of action, referral, or response
• Provides a bridge for smooth communication between the CEO and internal departments; demonstrating leadership to maintain credibility, trust and support with the Executive Team
• Works closely and effectively with the CEO and CoS to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting professional correspondence and other tasks that facilitates and supports the CEO s ability to effectively lead the organization.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with multiple deadline pressures.
• Support the CEO with developing a high-performing culture through team engagement

Communications, Partnerships, and Outreach

• Ensures that the CEO s bio is kept updated and responds to requests for materials regarding the CEO and the organization in general
• Edits and completes first drafts for written communications to internal and external stakeholders as needed
• Develops and edits drafts of google slide presentations as needed to support external engagement
• Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships
• Supports the CEO and CoS with drafting internal correspondence to the SAC team
• Supports the Executive Team with internal team meeting management
• Supports the Executive Team or the Board of Directors with special projects

Qualifications

• Strong organizational and project management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Ability and willingness to travel domestically and internationally if required
• Forward looking thinker, who actively seeks opportunities and proposes solutions

Education and Experience Requirements

• Bachelor’s degree required
• Strong work tenure: five years of experience supporting C-Level Executives, preferably in a non-profit organization
• Strong experience in internal and external communications with a wide variety of audiences and communication channels
• Proficient in G-Suite and Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat as well as basic understanding of collaborative software tools (Slack, Zoom, Asana, Expensify, Salesforce)

Reporting Structure

This is a full-time role, reporting directly to the CEO and CoS.

Compensation and Location

SAC offers a competitive salary and benefit package commensurate with experience. SAC is a global organization, and as such, SAC staff sometimes work early or late hours.

Executive Assistant

at Ramp

New York, Miami, Remote

Ramp is building the next generation of finance tools—from corporate cards and expense management, to bill payments and accounting integrations—designed to save businesses time and money with every click. Over 5000 businesses are spending an average of 3.5% less and closing their books 8 times faster, thanks to Ramp’s finance automation platform that enables billions of dollars of purchases each year.

Founded in 2019, Ramp has seen nearly 10x year-over-year growth which has led to a valuation of $8.1 billion in just over 3 years. Its investors include Founders Fund, Stripe, Citi, Goldman Sachs, Coatue Management, D1 Capital Partners, Redpoint Ventures and Thrive Capital, as well as over 100 angel investors who were founders or executives of leading companies. The team is made up of talented leaders from some of the leading financial services and fintech companies—Capital One, Stripe, Affirm, Goldman Sachs, American Express, Visa—as well as high-growth technology companies like Facebook, Spotify, Zendesk, Uber, Dropbox, and Instacart. Recently named Fast Company’s most innovative finance company, Ramp is NYC’s fastest-growing startup and America’s fastest-growing corporate card.

About the Role

Ramp is looking for a dynamic Executive Assistant to help support our leadership team and their internal teams. We are looking for someone who has a natural passion for people operations and tech, enjoys taking on new projects, and consistently executes at a high level in our energetic, start-up environment.

What You’ll Do

• Collaborate with the executive team to ensure strong communication across the company
• Maintain complex calendars and ever-changing schedules
• Communicate on behalf of the executive while staying confidential and professional at all times
• Proactively organize and prioritize daily workload
• Arrange domestic and international travel planning and coordination
• Ensure all communication is responded to in a timely manner
• Plan internal off-site meetings, lunches, and team retreats
• Assist with general office duties, support and assist with various administrative tasks

What You Need

• Minimum 3 years of experience as an assistant and proven administrative experience
• Experience in supporting multiple executives
• High proficiency using Google Suite and Slack
• Excellent time-management and organizational skills with superb attention to detail
• Ability to thrive in a fast-paced environment with a positive attitude
• Strong interpersonal skills and a collaborative work style

Nice to Haves

• Experience in high growth start-ups
• Experience supporting operations, growth & finance teams
• Experience in office management and event planning
• Based out of the NYC area

Compensation

• The annual salary/OTE range for the target level for this role in NYC is $95,000-$110,000 + target equity + benefits (including medical, dental, vision, and 401(k)

Ramp Benefits (for U.S. based employees)

• 100% medical, dental & vision insurance coverage for you
  • Partially covered for your dependents
  • OneMedical annual membership
• 401k (including employer match)
• Unlimited PTO
• Annual education reimbursement
• WFH stipend to support your home office needs
• Monthly wellness stipend; Headspace annual membership
• Parental Leave
• Relocation support

Title: Executive Assistant – Strategic Business Partner

Location: US National – Remote

Why project44?

Our mission is to usher in a new era of trust and predictability to transportation and logistics,but there’s still a lot of work to be done. The industry is massive, as is the opportunity. We’re looking for bright, ambitious iniduals to join our growing global team and help us enable a more productive and successful world.We’re changing the way the world ships, and we’re looking for you to help us get there!

We are seeking an Executive Assistant/ Strategic Business Partner to support the Director, Executive Operations (DEO). This person will be tasked with helping to organize global day-to-day operations, manage administrative functions, and assist on key strategic projects alongside our Director, Executive Operations. The primary function will be to support the DEO in an administrative/operational fashion and then ramp into broader operational initiatives in partnership with the global project44 team.

Responsibilities:

Administrative:

• Develops rigorous, seamless, and repeatable cadence in execution
• Maintain and manage business (and personal when needed) calendar
• Anticipate and manage any issues before they occur, create smooth operating motion
• Structure and organize department workday to execute against strategic goals
• Read, monitor, and respond to email
• Serve as business partner in some meetings, manage follow-up correspondence
• Prepare reporting, correspondence internally to help drive success of team
• Interface with executives and teams from investment firms, partners, customers

Operational:

• Assist with reporting functions to drive team success
• Create operational frameworks with DOE and Chief of Staff to drive success
• Work cross-functionally with other teams to improve operational process
• Co-manage key projects deemed most critical to completion
• Assist in building out team and creating leverage for organization

Desired Skills and Attributes:

• Self-starter, takes pride and ownership in work
• Growth oriented mindset, wants to contribute to the growth of the organization
• Calm under pressure and able to think quickly on your feet
• Strong working knowledge of Word, PowerPoint, Excel and Outlook
• Excellent written and verbal communication skills
• Highly organized & proactive
• Adaptable to cultures, work styles, personality types + can build advocacy
• 5+ years of Executive Assistance Experience
• 5+ years of operating experience in a fast-paced work environment
• Fosters and shapes cultural growth of a team environment
• Bachelor’s degree required

Vacancy: Executive Assistant

The New Humanitarian is seeking an ambitious, detail-oriented, strategically minded Executive Assistant to provide high-level support to its CEO, management team and board of directors.

Hours and status: Full time, permanent

Salary: Competitive, based on experience

Start date: ASAP

Location: Remote, with availability during standard CET business hours

The New Humanitarian puts independent journalism at the service of the millions of people affected by humanitarian crises. Our journalists report from the front lines of conflicts and disasters in some 70 hotspots around the world to drive more effective prevention of and response to crises. Our on-the-ground reporting, expert analysis and commentary inform policymakers and practitioners, amplify the voices of those at the heart of crises, and act as a watchdog to hold the humanitarian aid sector accountable.

This new role is erse and stimulating. In addition to the usual administrative tasks, such as scheduling and preparing presentations for senior leaders, the Executive Assistant will support the CEO in driving forward strategic initiatives, such as organising private convenings or coordinating a new innovation hub within the organisation. The Executive Assistant will also coordinate the board of director’s activities, as board secretary; and support other senior leaders as relevant.

The successful candidate will join an organisation with a compelling mission; a strong reputation built over more than 25 years for journalistic integrity and credibility; a team deeply committed to its work; and a commitment to becoming a transformative newsroom that practises decolonised journalism, puts impact at the centre of its work, and adopts a progressive culture centred on well-being.

You will join our small, passionate team working at the nexus of some of the world’s most urgent challenges: building a more equitable, inclusive model of world-class journalism and improving the lives of some of the world’s most vulnerable people.

The role

Your mission is to help the senior leaders of the organisation function more smoothly, effectively and efficiently. You will support strategic, operational and ad-hoc initiatives from planning to execution.

This will involve communication with board members, potential funders, and team members and access to sensitive information as well as high-level meetings.

You will have four areas of focus:

• Administration: You will manage the CEO’s schedule, filter their email and help optimise their time.
• Management Support: You will keep the management team on track with our annual strategic planning cycle, and help the senior leaders put on team-wide presentations or events.
• Governance: You will coordinate the work of the board of directors, including drafting agendas, taking minutes, ensuring follow-up and identifying prospective new board members.
• Special Initiatives: You will support the execution of special cross-team projects and events driven by the CEO.

Who we’re looking for

The ideal person for the job will be a problem solver with excellent communication skills, strong writing ability, and impeccable attention to detail. You are a people person and have a service orientation. You are not easily frazzled; you thrive off managing complex schedules and having many projects on the go at any given time.

You have an ability to synthesise information for busy senior leaders and are extremely diplomatic and professional in your communications. You take initiative and pursue opportunities to make things better without waiting to be tasked.

The single most important quality for this role is that you are motivated and keen to learn and grow, but you will benefit from having previous experience working in an office environment and performing administrative tasks.

Speaking multiple languages, particularly French, is an asset, as is experience in the following:

• providing support to senior leaders
• working in start-up environments
• working on humanitarian issues
• performing strategic planning or policy roles

The following core competencies will be put to the test in this role:

• Organisation: You are highly organised in how you store information and coordinate logistics. You are meticulous when it comes to detail.
• Clear and professional communication: You communicate with respect and care; you understand your audience; and what details will matter to them.
• Discretion: You exercise judgement with regards to confidential or sensitive information.
• Agility: You can thrive amid uncertainty. You are flexible enough to adapt to evolving demands of the job.
• Resilience: You’ve got grit. You don’t give up easily. You push through difficulty and are proactive in seeking solutions to challenges.

We especially welcome candidates who reflect the erse communities our journalism serves and will prioritise those who come from or have strong links in Africa, Asia, the Middle East, and Latin America, or lived experience of humanitarian crisis.

We have described the qualities we are seeking in this position, but we recognise that there will be strong candidates who do not meet all the requirements listed here but have other important qualities. Thus, we encourage all interested candidates to apply.

Key Responsibilities

• Provide direct administrative support to the CEO, including managing their calendar, maintaining and organising their contacts, and filtering their email
• Plan, organise, and schedule meetings and events in which the CEO is participating; screen for conflicts, and liaise with other team members to ensure they are prepared
• Research and/or draft communications with key stakeholders on the CEO’s behalf
• Monitor the strategic planning cycle and schedule meetings and reviews accordingly
• Prepare presentations for meetings of the management team, staff and board
• Coordinate cross-team initiatives, such as inviting guest speakers or sending out team-wide newsletters
• Research/explore new organisational opportunities and/or partnerships with third parties, from training to new office space
• Organise board meetings and liaise with board members as relevant
• Take minutes at board and sub-committee meetings
• Track action points and required follow-up
• Identify prospective board members and support the CEO with succession planning at board level
• Provide administrative and strategic support to initiatives driven by the CEO or other cross-team initiatives. This may involve research, outreach, logistics, drafting policy documents or otherwise driving processes forward.