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HR Administration & Remote Office Manager

Remote-first

We’re in search of an expert, For our modern remote office, A true organizational wizard, With an eye for detail and process. A lover of order and efficiency, Who can handle HR with ease, And put chaos on a leash. If this sounds like you, Don’t hesitate to apply today, And join our team as we work and play!

Requirements:

• Extensive experience in administration, HR operations, and payroll – at least 2 years of experience.
• Strong leadership and management skills. Including setting standards and rules of cooperation, the ability to manage a small team, delegating tasks effectively, and communicating with a team of accountants.
• Excellent organizational and time management skills, strong communication and interpersonal skills.
• The ability to think strategically and make sound decisions around administrative and HR processes.
• The drive and proactiveness to create repeatable internal and external HR admin procedures.
• Knowledge of relevant labor laws, regulations, and policies (especially Polish labor law).
• Proficiency in spoken and written English (at least B2).
• Familiarity with apps used in a modern office, like Google Drive, Docs & Sheets.

Nice to have:

• Previous experience in working with small (up to 100 people) or startup companies from IT area.
• Familiarity with any of the following apps and tools: Saldeo, Airtable, Zapier.
• Technical knowledge around integrating different apps, data exchange between them, as well as setting up simple automation between them.
• Hands-on experience in working with remote teams and managing remote workflows.
• Hands-on experience with accounting and financial management software.

Responsibilities:

1. Collaborate with our in-house Junior Finance Specialist on collecting expense invoices & the monthly payroll process.
2. Stay in touch with our external accounting partner and work together with them, especially on:
   • formal HR-related subjects, such as verifying payroll lists generated by our partner, organizing formal employee files internally to stay in line with Polish labor law regulations, preparing monthly salary wire transfers for employees etc.
   • preparing monthly settlements of contracts for work and contracts of mandate, verifying the calculations made by our accounting partner, and generating wire transfer lists
   • optimizing the formal onboarding and offboarding process of employees, contractors, and other part-time partners.
3. Stay on top of all administrative, formal HR, and accounting operations:
   • take ownership of the documentation workflow, close cooperation with our In-house Counsel daily
   • support our HR team with answering and solving payroll-related employees inquiries
   • work together with our Automation Specialist to automate simple tasks and simplify complicated things
   • create simple diagrams and flows to structurize suboptimal processes
   • handle the inidual remote-office duties (from time to time), e.g. contact with co-working space, company swag pack delivery, etc.

Work benefits

Because happy people make a great company.

Learning backup

Propose a course you and the team want to learn from and get a 100% refund.

Exciting retreats

Meet your co-workers chilling on company retreats or during smaller local gatherings.

Co-working space in Wroclaw

For those living in Wroclaw, or those who’d like to try – you’re always welcome.

Unlimited access to Frontend Masters platform

Elevate your work to a higher level with practical courses, workshops and learning paths. No limits, all premium stuff included.

Inidual development framework

Starting from your aspirations and experience, through team and business orientation, ending up with particular tasks to do.

Remote-first

Get things done from home, co-working space, or a beach.

Healthcare package covered

Available for all our folks, regardless of the location and during the whole period of cooperation with us.

Sports card

For those living in Poland – you’re always welcome.

Bejamas Library

We’ve started building our internal digital library for bookworms – and you are welcome to be a contributor too.

Location: Pacific Daylight Time, Los Angeles (GMT-7); 100% Remote

We are looking for an Executive Assistant (Project Manager/Business Developer) to help the CEO manage day-to-day business processes.

1. Timezone: Pacific Daylight Time, Los Angeles (GMT-7);
2. Mandatory requirement – Russian-speaking candidate!
3. Work type: full-time remotely.
4. Location: outside the USA.

About the company

YS Insurance is committed to providing quality insurance products and excellent customer service to the clients. Dedicated customer care professionals research and compare the most competitive insurance plans in the market. Primary goal at YS Insurance is to continue to provide our valued customers with quality services and products.

Requirements for the role:

1. Two+ years of experience in similar positions like Executive Assistant/Project Manager/Business Developer/Administrative Manager etc;
2. Russian speaking, proficient in English language;
3. Work on Los Angeles time (Pacific Daylight Time GMT-7);
4. Personal confidence, strong troubleshooting attitude;
5. Attention to details and problem-solving skills;
6. Time management skills, multitasking;
7. Skills in Google Docs, Excel;
8. Flexibility and adaptability;
9. Tact and diplomacy.

Responsibilities:

1. Day-to-day assistance in preparing correspondence and reports, drafting letters;
2. Acting as a first point of contact: dealing with correspondence and phone calls;
3. Conducting research, preparing presentations to represent findings;
4. Booking and arranging travel, transport and accommodation;
5. Managing plans and organizing meetings and appointments;
6. Preparing reports, presentations and correspondence;
7. Reminding of important tasks and deadlines;

If you are interested, please, fill the form.

It will take you no more than 7 minutes to complete.

Feel free to contact us directly:

[email protected]

Telegram @vladyslava2022

Virtual Assistant HR at payever (m/f/x), Remote

HR Remote

• Investors and partners include Santander and Microsoft.
• 5.000 businesses in 8 countries.
• Founded in 2013, headquartered in Hamburg, Germany

Established marketplaces dominate today’s e-commerce landscape: How and where we buy products but also where we can sell them. Their market power widens the gap between the market shares and makes it hard for people to make a living selling online.

Founded in 2013, payever’s mission is to challenge this status quo on behalf of small and medium sized businesses against the commerce giants. We do so by providing the right tools for sellers of any size to start, run and grow a successful business: We offer online shop as well as point of sale systems and highly flexible and customized payment, marketing, shipping and communication solutions. We start where others stop with the ultimate goal to free commerce.

We already convinced Santander and Microsoft to join our mission and help us to empower over 5.000 businesses in Germany, Sweden, Denmark and Norway to compete against existing marketplaces.

Let’s make commerce easier for everyone and have small businesses enriching our shopping experience, lives and our local communities.

Job Description

We’re looking for an enthusiastic young professional Virtual Assistant for our Human Resources department (m/f/x) to helps us to manage the quality of our leads that we use for recruitment or our business department.

In this role, your day will look something like this

• You will run a team of up to 20 part time specialists
• You aim to ensure that the tasks inside hr are fulfilled
• You will help with talent acquisition process by writing people
• Over time you can grow into a management role

Your skill set, capabilities and previous experience

• Bachelor/Master degree in a relevant area
• Fluency in English, spoken and written
• Cultural sensitivity, we are an international team
• Strong attention to detail and follow-through
• Excellent networking and communication skills
• Performance oriented nature

Who you are

• You’re fluent in English, and a good communicator.
• You’re a problem solver, and approach obstacles with a logical, pragmatic approach.
• You have the enthusiasm and empathy for people
• You possess a collaborative, open-minded and helpful approach to teamwork
• You’re motivated and a self-starter, someone who’s always looking for ways to improve things.
• You’re a hunter mentality and able to find the right candidates in time

What you can expect from us

• The rare opportunity to change the world around you with a unique product
• Projects which keep your mind fit and soul happy
• Direct influence of your work on consumers and partners
• Intuitive – trial and error – mentality
• Being part of a fast-growing company
• Ground floor opportunity to shape the strategic direction of the company
• Fast execution on good ideas
• Sharp, motivated co-workers

We’re 8 years old now, but we’re hungry and ambitious like it’s Day One – we still have the same vision and are looking for you supporting us to achieve our goals!

Sounds exciting? We think so too, and can’t wait to hear from you!

Please note that all applications must be completed using the online form – we do not accept applications via e-mail. By applying for this position, you agree that your full application will be forwarded to payever GmbH for the purpose of the application management. Please be aware that your data will be transferred to the service provider Bamboo HR LLC with data centers in the EU. Further information about the handling of your data can be found here: https://getpayever.com/about/privacy

Corporate Housing Coordinator

locations

6314 Remote/Teleworker US

time type

Full time

job requisition id

R-00103599

Job Description:

• Provides status, updates, and monitoring for MFLC support activities associated with corporate housing requirements to MFLC Logistic team.
• Works to achieve day to day objectives with significant impact on operational results and weekly program deliverables related to corporate housing management for OCONUS International locations supporting the MFLC program.
• Responsible for data entry related to staffing status changes in correlation with corporate housing.
• Coordinates with subcontractor on corporate housing management and VISA requirements for applicable countries.
• Briefs multiple teams with status changes or updates related to program travel and housing.
• Captures and document all changes to Corporate Housing Tracker.
• Performs cross functional advisory services for housing processes and actions.
• Contribute to process solutions that require collaboration with multiple teams, (HR, Contracts, Global Mobility, Travel and Government personnel) to establish effective internal and external processes.
• Provide back up support to team for SOFA coordination of OCONUS International travelers.

Preferred Qualifications:

Proficient in Microsoft Office, Excel and Outlook

Understanding of overseas military culture

Experience with processing expense reports/invoicing.

Pay Range:

Pay Range $48,750.00 – $75,000.00 – $101,250.00

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Travel Coordinator

locations

6314 Remote/Teleworker US

time type Full time

job requisition id R-00103602

Job Description:

Leidos is looking to hire a Travel Coordinator to support the Military and Family Life Counseling (MFLC) program. The Travel Coordinator will support the MFLC Resource and Logistics team and work closely with counselors supporting the program.

Primary Responsibilities:

• Works closely with CONCUR and Leidos’ DPC to coordinate MFLC travel.
• Tracks status of travel expenses and audits expense reports submitted by counselors on assignments with Leidos travel support.
• Provides information to counselors regarding reimbursement procedures and assists with payment inquiries for travel-related costs.
• Ensures that regional managers, team leads, and counselors have all the information that they need to travel.
• Resolves any issues encountered with systems.
• Responds to, resolves, or forwards inquiries received through MFLC travel-related support email boxes.
• Supports, monitors, tracks status, and manages all MFLC travel.
• Strong verbal and written communication skills.

Basic Qualifications:

• 6+ years of experience. High School Diploma. Proficient in Microsoft Office and Outlook.

Preferred Qualifications:

• Experience with Concur

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Title: Executive Assistant to CEO (Remote)

Location: United States

Who we are

Path is a healthtech company dedicated to making mental health care work for everyone. Path takes a patient-first approach, where treatment is more accessible, personalized, and effective. With Path, it’s easy to find a high-quality therapist or psychiatrist who accepts insurance and is actively accepting new patients.

What we’re solving

Over 65 million Americans have a treatable mental health issue that’s 1 in 5 people. Today it’s difficult to find a provider, and for those with complicated conditions, it’s nearly impossible to find coordinated care. We’re here to fix this.

Our Mission

Path’s mission is to make mental healthcare work for everyone.

About The Role

Path is hiring an Executive Assistant to support our Founder and CEO. In this role, you’ll act as the right hand of the CEO, helping to provide proactive solutions, creating efficiency and daily organization. It’s important this person enjoy working within an entrepreneurial environment that is mission-driven, results-oriented, and flourishes in a culture of community. The ideal candidate exercises unwavering discretion and judgment in a variety of situations, utilizes excellent written and verbal communication, administrative, and organizational skills, and maintains a realistic balance among multiple priorities.

In this position, you’ll work across various business initiatives, and oversee special projects, provide calendar management for the CEO, prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. As the right hand of the CEO, it’s your job to efficiently organize schedules, travel, information, projects, and quarterly leadership offsites.

You’ll also arrange and handle all logistics for Board meetings: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.

You Will

• Manage the CEO’s calendar meticulously, with an understanding of business priorities, and when to offer alternatives, exercising judgment
• See beyond the day-to-day to anticipate changing needs
• Prepare presentations and/or spreadsheets
• Create structure/workflow/processes
• Organize and prepare materials in advance of meetings
• Work on ad-hoc projects and prioritize effectively
• Exercise proven independent judgment and resourcefulness
• Book travel arrangements while thinking through all the logistics of point-to-point travel
• Assist with planning and coordinating logistics of quarterly leadership events
• Prepare and submit expenses for the CEO
• Use proven communication skills, both written and verbal
• Act with unwavering discretion while dealing with highly confidential materials
• Assist with personal matters as needed

What We’re Looking For

• Must-Haves
  • 5+ years of experience working in a fast-paced environment supporting c-suite executives
  • Advanced proficiency with Google suite of products, Zoom, Slack, QuickBooks, Adobe, Microsoft 365, and multiple web-based platforms
  • Skills to proactively and independently gather information, solve problems, identify resources, and execute against project plans
  • Exceptional written and verbal communication skills
  • Highly organized and meticulous attention to detail with complex calendar management experience
  • Extremely self-motivated with strong time management
  • Proven organizational skills
• Preferred
  • Prior experience working as an Executive Assistant in Start-Up, Private Equity/Venture Capital, or Financial Services is preferred, but not required

Our Team

The people of Path are what truly define our mission and determine our impact on the world. We believe in building not only a team, but a erse community that thrives by helping each other succeed and grow and inspiring each other by taking on big challenges.

For employees, Path is a 100% remote healthtech company and we’re HIRING! We’re excited to bring people onto the team who are committed to raising the bar on mental health care.

As Part Of Our Team, Full-Time Employees Receive

• The ability to work from any location within the US
• Competitive pay and benefits that do not change based on location
• 2 company-wide shutdown weeks each year to focus on self-care
• Paid parental leave to support you and your family
• Medical, dental, and vision insurance through our employer plan
• Access to our 401K
• Access to an Employer Assistance Plan (EAP) through our insurance plan
• The equipment you need to ensure your home office sets you up for success

DMA/Division Support Admin Team Member Southeast Virginia

Location Remote Flexible – US

Type Full Time

Moms In Motion has an opening on the Admin Team for a Division Support Team Member for Southeast Virginia. This is a remote, full-time position. You may be required to travel to a meeting quarterly in Southeastern Virginia.

The Division Support Team Member is responsible for supporting the ision staff and the families we serve by answering questions on calls, providing resources and information, and handling paperwork.

Skills and Qualifications include but are not limited to:

• Requires a documented combination of skills/relevant work experience.
• Person-Centered Thinking/Planning training is a plus.
• Have good interviewing techniques, be able to work independently, and communicate effectively both orally and in writing.
• Have a strong working knowledge of Microsoft Word, Excel, PowerPoint, and Google applications.
• Must be very detail-oriented and organized. Able to plan, prioritize, and manage time effectively.
• Submit to a criminal background check.
• Two references are required.
• Must be able to work normal business hours 9 am-5 pm, M-F
• Understands the rules and regulations, application process, eligibility criteria, appeal process, rights and procedures, transfer process, and services available under CCC Plus and Community Living Consumer-Directed Waiver services.
• Understands the roles and responsibilities of all of the entities involved in administering Virginia Medicaid Waivers
• Must have a computer with stable internet connection

Benefits:

• 11 Paid Holidays
• PTO
• Paid Training
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Short & Long Term Disability, Life Insurance, Accidental Death & dismemberment (Employer paid premium)
• 401K (retirement plan – Employer match)
• Employee Assistance Program
• Flexible Spending Accounts & Dependent Care (Team member paid pre-tax account)
• Telemed Virtual Medicine
• Supplemental Insurance Policies (Accident, Cancer, Critical Care, Hospital, Life, etc)
• Annual Technology Stipend
• Mileage Reimbursement
• Monthly Cell phone Reimbursement
• Employee Perks (discounts on car rentals, Verizon, oil changes, AAA, etc)
• Team Member Health and Wellness programs (Zumba, Yoga – monthly virtual classes)

Administrative Assistant (Remote)

Category

Operations

Job Location

Remote

Tracking Code

2023-003

Industry

Select Industry

Job Level

Entry Level

Position Type

Full-Time/Regular

Years of Experience

2+ to 5 Years

Comagine Health is looking for a Remote Administrative Assistant within the Operational Excellence department. In this role, you will support internal staff in travel and event coordination, conference registration, and providing additional administrative support and scheduling for the department. You will also complete back-end data entry for internal data relating to contract performance. If you enjoy being proactive, embody a customer-centric approach, and are a self-starter, we encourage you to read on!

Who is the Comagine Health?

Comagine Health is a non-profit consulting firm that seeks to improve health and to increase the effectiveness and quality of health care. As a recognized Quality Improvement Organization (QIO), we support providers, plans, purchasers, and consumers, and offer services to state and federal agencies and others to help them better manage health care under the existing system and to assess, plan for and implement broader system transformation. We collaborate with academic, government, and nonprofit partners on initiatives funded by NIH, CDC, AHRQ, BJA, SAMHSA, and others. In short, we are changing healthcare at a fundamental level.

What you’ll be doing for us:

• Complete travel arrangement and coordination for operational staff in a timely manner, effectively anticipating, and providing for special needs required for each trip, including registration, lodging, air, and ground travel.
• Department processes that may include one or more of the following: Survey Monkey, meeting evaluation prep/tabulation, complex mailings, contact management support, scripted phone outreach and follow-up, , other as defined by the department.
• Internal meeting coordination, meeting minutes, travel coordination, conference registration, and/or external meeting support as directed.
• Moderately complex data entry, data management, and/or file management.
• Content modifications, as directed, using MS Office suite or other software programs.
• Corporate credit card use and expense reconciliation

Competencies:

• Intermediate MS Office Suite proficiency.
• Makes decisions in a timely manner.
• Able to make quick decisions.
• Is dedicated to meeting the expectations and requirements of internal and external customers.
• Acts with customers in mind.

Establishes and maintains effective relationships with customers and gains their trust and respect

Required Qualifications:

• High School diploma or equivalent (equivalent combination of education and/or work experience in a related field may be substituted).
• 2 years of related work experience.

Desired Qualifications:

• Post-secondary education or certification in a related field.

Salary Range: $37,000 – $51,077

The salary range posted reflects the range that Comagine is willing to pay for this position. Salary is determined by many factors, including but not limited to geographic location of where the employee will perform their job duties in addition to their knowledge, skills, education, and relevant work experience.

We offer competitive pay and benefits. Additionally, employment with Comagine Health qualifies if you apply for the Public Service Loan Forgiveness (PSLF) Program!

Comagine Health’s mission is to work together with our partners to improve health and create a better health care system so that people and communities will flourish. As part of our mission and values, we recognize the importance of having our employees vaccinated against COVID-19- both as a protection for our larger community and to keep our employees and their families safe.

As a federal contractor, and in compliance with Executive Order 14042, Comagine Health requires its employees and contractors to be fully vaccinated against COVID-19 (including any booster shots if required), unless they are approved for a reasonable accommodation based on medical condition or religious belief that prevents them from being vaccinated. Being fully vaccinated against COVID-19 is a condition of employment at Comagine Health.

• If you are fully vaccinated, you will be required to provide proof of your completed COVID-19 vaccination prior to the first day of your employment. Failure to provide timely proof of your COVID-19 vaccination status may result in your offer of employment being rescinded or your start being delayed.
• If you are unable to be fully vaccinated due to medical condition or religious belief, you will be required to request an exemption upon acceptance of the offer of employment. As a part of this process, you will be required to provide information or documentation about the reason you cannot be vaccinated. If your request for an exemption is not approved, then your offer of employment may be rescinded.

This position is located in Remote.

Executive Assistant

COMPANY

JOB TYPE

Full Time

REQUISITION

253927

DEPARTMENT

Corporate – Pharmacy Services

JOB LOCATION

Store #23554

Remote – United States

JOB DESCRIPTION

The primary purpose of this position is to provide administrative support to designated executives and/or directors, including other ision members if applicable. The incumbent is also required to perform all tasks in observance of Rite Aid’s brand and strategy and adhere to our core values and service attributes.

• H.S. Diploma or General Education Degree (GED) required.
• Administrative position required.
• Or equivalent combination of education and experience
• Answer telephone and screen incoming calls.
• Handle customer questions and complaints as needed.
• Maintain executive or director’s schedule; arrange meetings and set up conference calls.
• Make travel arrangements, including transportation, lodging, and expense monies and create travel expense reports.
• Coordinate various projects and keep executive or director abreast of status.
• Produce, update, summarize and circulate routine and budgetary reports as needed.
• Compose letters, memos, bulletins, and electronic messages to be sent out on a regular basis.
• Create PowerPoint presentations and other materials or handouts.
• Open, sort, prioritize, and slot mail.
• Maintain filing system and order office supplies.
• Provide assistance or guidance to other administrative support staff regarding project assignments or workflow, if applicable.

Budget $26.50

Operations Coordinator

Remote

Full Time

Entry Level

What do Mercedes Benz, Tito’s Vodka, Allstate Insurance, and the Alzheimer’s Foundation have in common? They’re all leading world brands and they’re all BrandMuscle clients.

If you’re dedicated, ambitious and a forward thinker BrandMuscle is the right organization for you. We set the bar high, then we raise it higher, and we thrive on opportunity. BrandMuscle team members accept challenges head on with the gumption of your favorite superhero, while sitting at the table with some of the world’s largest and most powerful brands.

The culture and people at BrandMuscle are key to our success and you’ll find a career here like no other. We believe in putting clients first, but we also value our employees in a way that other companies don’t. We’re premier ambassadors for our clients, investors, our community by volunteering and giving back, and for each other by being thought-leaders. No matter the role – all members of the BrandMuscle Team contribute to the success of the company.

About BrandMuscle

BrandMuscle powers local, channel, and partner marketing for over 300 of the world’s largest brands. With 700 full-time employees across the globe, BrandMuscle has the industry’s largest client service, product development, and marketing execution support teams.

About Operations Coordinator

The Operations Coordinator is responsible for managing production milestones and synchronizing the activities of various managers and departments within the company. You will work closely with our internal Client Success team and third-party Print Teams to ensure critical print projects are meeting appropriate deadlines and deliverables. This means you will manage and maintain production schedules in order to achieve a timely process of large projects. Other responsibilities also include maintaining our internal SKU database, managing multiple projects and communications simultaneously, as well as general administrative tasks.

Job Details:

• Serve as primary point of contact for all the SKU related activities
• Provide timely reviews and reporting on activity statuses
• Identify problems in operations process and resolve them in quickly and timely manner
• Communicate tasks to team members and track status as needed
• Enter new item SKU’s and details into internal database
• Build and maintain strong relationships with iniduals through regular meetings and communications
• Other duties as assigned

Required Skills:

• 3+ years of administrative or operations coordination experience
• Adequate knowledge of business and management principles (Scheduling, project management, data management, shipping documentation)
• Excellent organization skills and consistent attention to detail
• Ability to multi-task and thrive under pressure
• Self-motivation – shows initiative, and can think outside the box to solve problems
• Strong communication and interpersonal skills
• Proficiency in MS-excel
• Ability to meet deadlines in a fast paced, changing environment while managing multiple projects and completion dates

Salary Range: $55k-$65k

The salary range is an estimate. Offers are based on skillset, experience and level of expertise in the required field.

This is a remote opportunity

#LI-Remote

Administrative Assistant – Genetic Counseling

Remote

Schedule: Monday – Friday Standard Business Hours (Fulltime Position)

The Genetic Counseling Assistant (GCA) provides administrative support for patient counseling activities.

Essential Job Functions:

Assists patients and providers with questions regarding patient counseling services.

Completes patient intake and schedules genetic counseling appointments by phone and by responding to electronic appointment requests. Manages incoming documents such as referrals and medical records, and outgoing documents such as genetic counseling notes, pedigrees, insurance forms and test requisitions. Assists with case management by communicating with patients, providers and laboratories to facilitate genetic testing. Obtains insurance information from patients and providers and assists with prior authorization requirements for genetic testing. Provides appropriate follow up when additional information is required for case completion. Assists genetic counseling staff with duties related to patient counseling, including administrative tasks and monitoring cases. Maintains knowledge of systems involved in patient counseling and laboratory testing Appropriately identifies complex cases that require escalation to a supervisor or genetic counselor Performs other related duties as assigned

Education and Experience:

• Bachelor’s degree from an accredited university. Preferred degree in healthcare-related field.
• Excellent verbal and written communication skills.
• Prior experience in a clinical laboratory, hospital or doctor’s office preferred.

Purpose

We operate with conviction that what is best for our customers (patients, their families and the clinicians, payers and partners who serve them) must be embedded in every aspect of our work. We believe:

• genomic information has broad utility and every person should have access to their genome — delivered expertly, ethically and responsibly — to guide health decisions throughout life;
• the transition from hypothesis-based to genome-guided healthcare will improve outcomes for patients and the healthcare system that benefit society as a whole;
• genomics will radically transform therapeutic development, bringing better therapies to patients, faster; and
• patients should control and have the ability to direct the use of their genomic information to benefit both themselves and advance scientific understanding that helps others.

In support of these beliefs, we value:

• Equitability: the right of all to have access to information that can improve their health and are committed to closing gaps in health disparities;
• Simplicity: Healthcare is complicated. Genetic information is complex. Our job is to make it as simple as possible to access an answer that improves health outcomes. We value the understanding simplicity creates;
• Transparency: paramount to our success is transparency and accountability for ourselves and our partners to safeguard the confidence and trust of our patients, customers, partners and shareholders.

Through this value system we aim to revolutionize healthcare and change lives by unlocking the answers from within; bringing better health from genomics to patients around the world.

Essential on-site and customer facing employees may be required to provide proof of COVID-19 vaccinations. Medical or religious exemptions considered.

Benefits include:

• Paid Time Off (PTO)
• Health, Dental, Vision and Life insurance
• 401k Retirement Savings Plan
• Employee Discounts
• Voluntary benefits

GeneDx is an Equal Opportunity Employer.

All privacy policy information can be found here.

Location:  US Locations Only; 100% Remote; Part-Time

Why you?

You are an experienced executive assistant with a positive outlook and a passion for helping others succeed. You are looking for either a part-time or full-time, long-term career opportunity with a company that is committed to work-life balance, and that promotes a culture of respect, kindness and transparency. You are an excellent communicator, you take great pride in the quality of your work, you are a stickler for details, you are tech savvy, you excel at multitasking – and you do it all with a smile! 

Why us?

As a premium executive assistant company we set the standard for remote professionals. We are proudly certified as a Great Place to Work, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America”. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our erse team of business support specialists includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time and on a flexible schedule is not just a ‘nice to have’. As a woman owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a erse, equitable, and inclusive workplace for all. And of course, as a remote first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment! 

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

About the position

This is a rewarding long-term career opportunity to work alongside established Fortune 500 companies, senior-level executives, and successful business owners of small and medium size businesses as they make a greater impact in the world. As an executive assistant, you will have the opportunity to choose the companies you support based on company values and your preferences, and to create long-term partnerships with the executives that you support as you develop new skill sets and get exposure to a variety of industries. 

We are seeking part-time and full-time employees to serve as Executive Assistants supporting clients throughout the United States. Working hours will quickly ramp up to your desired availability as you choose the clients you’ll work with and get started with them. Ideally, you have experience working in a fast-paced environment.

As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This means that even if you choose to ramp up to a 40-hour week, there can still be an element of flexibility in the hours that you choose to work based on your personal preference.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks including: 

• Maintaining appointment schedules and calendars.
• Planning and scheduling meetings, conferences, and travel.
• Making travel arrangements including flight and hotel bookings.
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf.
• Email management.
• Creating PowerPoint presentations.
• Managing expenses.
• Conducting research on various topics.
• Providing customer/supplier support.
• Other executive admin responsibilities as needed.

Your Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives. 
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives. 
• Ability to multitask and prioritize work as needed.
• Excellent time management skills.
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools.
• Ability to learn new tools quickly.
• Excellent interpersonal communication.
• Strong writing skills.
• Highly organized.
• A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment.
• Ability to work independently and under the pressure of deadlines.

Benefits you’ll love, for both part-time and full-time employees:

• W2 employment status
• Starting pay of $24-$28 an hour with regular pay raises throughout your tenure (starting pay is calculated based on your experience, location, and whether you’ll be working full-time.)
• 401k with employer match
• Paid time off including vacation/sick leave
• Paid holidays
• Paid parental leave
• Technology stipend
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients
• Full-time employees are also eligible for medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly.

Show me the Perks, Perks, Perks!

• Flexible work hours
• Work part-time (starting at 25 hours) or full-time
• 100% remote (work from home)
• Steady work with the same clients for years!
• Choose the clients who you want to work with
• Join a team of like-minded professionals
• Paid onboarding 
• In-house Technical Support 
• Opportunities for collaboration with other members of the Boldly team
• Vibrant online community of support and camaraderie
• Learning and development opportunities in different industries
• A positive and thriving company culture that understands work/life balance
• Paid wellness events
• An opportunity to grow with a leader in the remote work space 
• Company newsletters, team shares, quizzes, prizes, charity events, and celebrations
• Fun company swag!

Remote work is thriving and the future is bright! Don’t miss out on joining us!

Boldly is currently hiring in ALL of the 48 states within the contiguous United States!! (Excluding Washington D.C., Alaska, and Hawaii.)

Please note that Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

Location: US Locations Only

Title: Administrative Assistant II

Location: Remote USA

Full-Time

Position Summary:

With limited supervision, provide administrative and staff support duties for administrators, faculty, and students within the School of Business and Economics requiring a range of skills and knowledge of organizational policies and procedures. Resolve administrative problems and inquires; collect and disseminate school, department, and program data; compose, edit and proofread correspondence and reports; review/route/audit high-volume internal forms including grade appeals, grade changes, dissertation extensions and committee assignments, expense approvals and reimbursements; provide meeting scheduling and coordination; prepare a range of administrative documents.

Essential Functions:

• Provides administrative support for school administrators and faculty including but not limited to document creation and coordination, gathering data for reports, meeting coordination and documentation, calendar management, organizing and maintaining document filing systems, and managing department distribution lists.
• As a primary operational contact in the school/college/department, engages with students, faculty, and administrators to triage, provide information, or refer to the appropriate team member as needed in response to range inquiries from internal staff and faculty, students, and parties external to the University.
• Reviews, audits, initiates corrective notifications, monitors for compliance, and provides training regarding faculty travel and business reimbursements, professional development requests and reimbursements, and invoices and check requisitions.
• Process student requests for academic exceptions including but not limited to independent studies, grade changes and appeals, course extensions, challenge exams and exit exams, and dissertation extensions and committee assignments. Includes coordination with academic and learning centers, faculty, and students.
• Monitor to ensure legal, regulatory and policy requirements are met for internal processes.
• Technically proficient in general office applications and software; key applications the department utilizes include excel, outlook, word, adobe pro, zoom, teams, and SharePoint.
• Other duties as assigned.

Supervisory Responsibilities: N/A

Requirements:

Education & Experience:

• Bachelor’s degree in a related field for assigned Department, a plus; and, three (3) years relevant experience supporting a department within a University setting, preferred; or equivalent combination of education and experience.

Competencies/Technical/Functional Skills:

• Ability to participate as an active team member for the Business unit, Department and organization and work toward a common goal. Contributes fully to the team effort and plays an integral part in the operations. Demonstrates an ability to participate as an active team member working toward common goals.
• Actively seeks opportunities to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
• Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs and processes. Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
• Working knowledge, principles and practices of office management, systems policies and procedures including knowledge of supplies, equipment, services, ordering and inventory control, within a higher education environment, preferred. Demonstrates an understanding of underlying organizational issues.
• Ability to resolve problems using initiative and creativity, practical options may need to be assessed or identified or the problem broken down into component parts; routine data or information is gathered form standard sources and analyzed using pre-determined procedures.
• Solid critical thinking, reasoning skills to determine a different course of action and complete tasks and/or projects.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook. Experience using SOAR (Peoplesoft) systems preferred.
• Strong working knowledge of organizational skills with attention to details, accuracy, follow-up, and follow-through.
• Anticipates and takes steps to prevent counter-productive confrontations. Manages and resolves conflicts and disagreements in a constructive manner.
• Actively seeks to influence, build effective relationships, and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of inidual of constituencies in a erse community. Ability to communicate effectively orally and in writing.
• Work independently and foster a cooperative spirit within a large and/or small team of erse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.

Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate’s qualifications, skills, and competencies. Absent exceptional circumstances, candidates will be offered a salary within this range for this position. Base pay is one component of National University’s total rewards package, as we are dedicated to supporting the needs of the whole you with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family.

Executive Administrative Assistant

• Remote-US
• Full time
• R022076

Ciena is committed to our people-first philosophy. Our teams enjoy a culture focused on prioritizing a personalized and flexible work environment that empowers an inidual’s passions, growth, wellbeing and belonging. We’re a technology company that leads with our humanity—driving our business priorities alongside meaningful social, community, and societal impact.

Why Ciena:

• We are big proponents of life-work integration and provide the flexibility and tools to make it a reality with remote work and potentially, part-time work.
• We believe an inclusive, erse and barrier-free work environment makes for empowered and committed employees.
• We recognize the importance of well-being and offer programs and benefits to support and sustain the mental and physical health of our employees and their families and also offer a variety of paid family leave programs.
• We are committed to employee development, offering tuition reimbursement and a variety of in-house learning and mentorship opportunities.
• We know that financial security is important. We offer competitive salaries and incentive programs, RSU’s (job level specific) and an employee share option purchase program.
• We realize time away to recharge is important. We offer flexible paid time off!
• Great work deserves recognition. We have a robust recognition program, with ongoing and enhanced awards for exemplary performance.

How You Will Contribute:

Reporting to the Chief Strategy Officer, as an Executive Assistant, you will be responsible for providing comprehensive support to the CSO and assisting with management of the Strategy Department’s operations. You will also serve as a corporate liaison with and provide administrative support for the company’s Board of Directors.

• You will act as a representative of the CSO and the CSO Department, focused on building positive working relationships with a wide range of internal and external stakeholders
• You will manage all facets of the CSO’s daily calendar, making judgment calls and recommendations to ensure smooth day-to-day engagements.
• You will oversee CSO-related correspondence, prioritizing items that need immediate attention and triaging to other staff members as appropriate.
• You will coordinate all aspects of the CSO’s travel, afford administrative assistance, and prepare communications on the CSO’s behalf.
• You will organize CSO department and staff meetings, including scheduling, reminders, coordination of presenters, travel requirements and other logistics.
• You will assist with the preparation, management and monitoring of the CSO Departmental budget, processes and systems, and perform minor accounting duties such as the management of purchase orders, invoices and payments.
• You will establish and cultivate relationships with the Board of Directors (Board) through organizing and executing on all Board-related activities including arranging meetings, issuing invitations and minutes, arranging travel, catering and AV requirements, and ensuring assembly and advance distribution of materials for Board and Committee meetings and calls.
• You will serve as an administrative user of the company’s third-party board portal.
• You will partner with Payroll, Tax, Stock Administration and other functions to ensure that all Board compensation is recorded and paid in an accurate and timely fashion.

What Does Ciena Expect of You?

• Initiative – You’re a self-starter who works with limited direction and is committed to delivering in an environment of competing priorities against aggressive deadlines.
• Agility – you are readily able to manage competing, time-sensitive and ever-changing priorities.
• Relationship builder – you’re capable of building trusted and collaborative internal and external working relationships quickly and are known to adhere to the highest standards of confidentiality.
• Communication expertise – you have the ability to craft and tailor your messages and ideas to all audience levels to ensure understanding and consensus.
• The flexibility to work independently and as part of a broader team – you thrive in a multi-disciplinary, matrixed team environment, but are comfortable working independently as required.
• Analytical thinker – quickly able to see opportunities, understand/analyze an issue, and propose the ideal solution.
• A talent for problem solving – you’re able to quickly understand an issue, and make key decisions using sound judgment.

The Must Haves:

• Bachelor’s degree from an accredited institution coupled with proven experience working as an executive assistant.
• History of working with corporate Board of Directors.
• Proficiency with Microsoft Office Suite.

Administrative Assistant

• Remote Indiana
• Remote Oklahoma
• Remote Ohio
• Remote North Dakota
• Remote North Carolina
• Remote New York
• Remote New Mexico
• Remote New Jersey
• Remote New Hampshire
• Remote Nevada
• Remote Nebraska
• Remote Montana
• Remote Missouri
• Remote Mississippi
• Remote Minnesota
• Remote Michigan
• Remote Massachusetts
• Remote Maryland
• Remote Maine
• Remote Louisiana
• Remote Kentucky
• Remote Kansas
• Remote Iowa
• Remote Illinois
• Remote Idaho
• Remote Hawaii
• Remote Georgia
• Remote Florida
• Remote Delaware
• Remote Connecticut
• Remote Colorado
• Remote California
• Remote Arkansas
• Remote Arizona
• Remote Alaska
• Remote Alabama
• Remote Wyoming
• Remote Wisconsin
• Remote West Virginia
• Remote Washington
• Remote Virginia
• Remote Vermont
• Remote Utah
• Remote Texas
• Remote Tennessee
• Remote South Dakota
• Remote South Carolina
• Remote Rhode Island
• Remote Pennsylvania
• Remote Oregon
• Full time
• R-298394

Description

The Administrative Assistant 2 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 2 performs varied activities and moderately complex administrative/operational/customer support assignments. Performs computations. Typically works on semi-routine assignments.

Responsibilities

The Administrative Assistant 2 transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software. Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Manages the appointments and schedules of applicable staff. Uses office equipment such as photocopiers, faxes, and printers. Additional responsibilities may include distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory. Decisions are typically focus on interpretation of area/department policy and methods for completing assignments. Works within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction. Follows standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion.

Required Qualifications

• Proficient in Microsoft Outlook, Word, and PowerPoint
• Ability to manage multiple or competing priorities
• Strong attention to detail
• Capacity to maintain confidentiality
• Strong organizational skills
• Must be passionate about contributing to an organization focused on continuously improving consumer experiences
• Ability to balance multiple initiatives and prioritize workload

Preferred Qualifications

• Associate or Bachelor’s degree
• Proficient in Microsoft Excel and Access
• Previous administrative or related experiences
• Experience with internet research and proof-reading/editing

Additional Information

Why Humana?

At Humana, we know your well-being is important to you, and it’s important to us too. That’s why we’re committed to making resources available to you that will enable you to become happier, healthier, and more productive in all areas of your life. Just to name a few:

Work-Life Balance

Generous PTO package Health benefits effective day 1 Annual Incentive Plan 401K – Immediate company match Well-being program Paid Volunteer Time Off Student Loan Refinancing If you share our passion for helping people, we likely have the right place for you at Humana!

Work-At-Home Requirements

To ensure Home or Hybrid Home/Office associates’ ability to work effectively, the self-provided internet service of Home or Hybrid Home/Office associates must meet the following criteria:

• At minimum, a download speed of 25 Mbps and an upload speed of 10 Mbps is recommended; wireless, wired cable or DSL connection is suggested
• Satellite, cellular and microwave connection can be used only if approved by leadership
• Associates who live and work from Home in the state of California, Illinois, Montana, or South Dakota will be provided a bi-weekly payment for their internet expense.
• Humana will provide Home or Hybrid Home/Office associates with telephone equipment appropriate to meet the business requirements for their position/job.
• Work from a dedicated space lacking ongoing interruptions to protect member PHI/ HIPAA information.

Remote

Scheduled Weekly Hours

40

Administrative Coordinator

Remote

Full Time

Mid Level

Upgrow is hiring for an Administrative Coordinator who enjoys working in a fast-paced agency environment, and is obsessed with delivering results! This role will wear many hats, supporting the leadership team with tasks related to agency operations, project management, client billing, sales coordination, IT support, and recruiting.

Here’s what you’ll get with Upgrow:

• Full Ownership – We trust our team to deliver results and empower them to make the right decisions. We care more about results than what you do – no micromanagement included.
• Small Agile Team – No red tapes, no politics. We’re focused on speed and agility on execution.
• Growth & Learning – You’ll experience working with cool companies in awesome industries, and learn to utilize cutting-edge marketing technologies. There’s never a dull moment!
• Awesome People – You’ll be working with smart people who are humble and willing to help each other out to get things done. No more working with jerks!

If you’re looking for the excitement and creativity of an early-stage company with the stability and structure of an experienced agency, then you’re going to love this opportunity!

ABOUT UPGROW

We are a growth-focused digital marketing agency supporting a variety of clients from startups to Fortune 500 companies with SEO, PPC, social media marketing, web design, and web analytics. Our agency takes a full-funnel approach to marketing that delivers results for clients.

We embrace remote working and have a distributed team across the US.

CORE RESPONSIBILITIES:

• Executive support – work with the founders to support finance, sales, recruiting, operations, and general administrative tasks as needed.
• Sales support – facilitate client agreements and renewals, ensure new inbound leads are followed up with by sales.
• Billing – send accurate client billing monthly and follow up to ensure payment is collected.
• Recruiting – applicant outreach, review, and initial screening.
• Onboarding new hires – set up and train new hires to use our company software and procedures.
• Provide resource support – ensure employees have access to the tools and resources needed. Including ordering workstations and granting software access.

REQUIRED QUALIFICATIONS:

• 2+ years experience as an administrative assistant or coordinator
• Able to self-teach and figure out new challenges

PREFERRED QUALIFICATIONS

• Experience working at a digital marketing agency
• Experience with Slack, Hubspot, Basecamp, ClickUp, Google Workplace, and/or QuickBooks
• Experience in recruiting and screening applications – especially with LinkedIn Recruiter or JazzHR

BENEFITS:

• Competitive salary
• Bonuses including incentives and annual performance
• Medical, vision & dental insurance
• Life insurance
• 401K matching
• 3 weeks paid vacation, plus company holidays – PTO also increases with tenure
• Build a business from the ground up!

Part-Time Administrative Assistant – Remote within United States

• Virtual
• Req #1971

Since the year 2000, OEC has grown globally to more than 1,000 employees with a double-digit revenue increase nearly every year. We provide a lively culture, employee rewards and recognition, and the opportunity to develop and implement innovative technology solutions.

Job Summary/Objective

Performs a broad range of administrative duties to support the Collision Repair Network (CRN) line of business.

This is a Part-Time position with weekly hours totaling 30 or less. Location in Eastern Time Zone of the United States is strongly preferred.

Key Responsibilities & Duties

• Provides daily administrative support for the CRN Leadership Team and department staff.
• Plans, schedules and coordinates logistics for meetings and events including creating and distributing agendas, presentations, meeting materials, making food arrangements, and other related tasks.
• Prepare Certification sign orders and work collaboratively with the Customer Success Specialist and sign manufacturer to ensure sign orders are accurate and timely for Canada and the US.
• Manage renewal sticker production and distribution for Canada
• Database Management includes but is not limited to de-duping files, keeping Body Shop Groups updated, managing and updating the dealer network location files, managing database of insurer locations and DRP files, creating new files.
• Completion of Dealer Input forms to capture useful purchasing information
• Prepares, undertakes and assumes responsibility for special projects as requested to support CRN team needs.
• Creates, edits and maintains a variety of department documents and reports.

Education

A High School diploma or GED is required.

Experience, Skills and Key Competencies

At least 1 year of administrative support experience is required. Must also be able to demonstrate the following skills and abilities:

• Excellent verbal and written communication skills, and can apply appropriate rules of grammar, usage and style when preparing correspondence.
• Strong interpersonal skills with the ability to establish collaborative working relationships within and across teams.
• Proficient with using Microsoft Outlook, Word, PowerPoint, and Excel.
• Knowledge of Concur Solutions would be helpful but not required
• Organized and detailed oriented, with the ability to effectively suspend and resume work activities as priorities shift.
• Comfortable working in a remote-based environment, and in a self-managed manner under moderate supervision.
• Process-oriented, with the ability to think and work independently and creatively.

Special Position Requirements

· Able to adjust and flex hours on occasion, to accommodate working across time zones.

OEConnection is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite applicants and employees to voluntarily self-identify their gender, race and ethnicity. Submission of this information is strictly voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provision of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. When reported, data will not identify any specific inidual. This information will be maintained separately from your application for employment. If you do not wish to self-identify at this time, you may do so in the future by submitting this form. Failure to provide the following information will not subject you to any adverse action or treatment. OEConnection is an Equal Opportunity/ Affirmative Action employer. We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, veteran status, disability or any other legally protected status. We prohibit discrimination in decisions concerning recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment or career development.

Other details

• Job Family Exec Admin
• Pay Type Hourly
• Travel Required No

Executive Assistant

United States, Remote

Over the past 15 years, we have seen a shift in the focus of business models across every industry from selling physical products via one-time transactions to monetizing services via ongoing customer (aka subscriber) relationships. This is the Subscription Economy a phrase coined by our CEO, Tien Tzuo, he even wrote the book on it: Subscribed.

Companies have realized that the path to growth going forward is to establish direct, digital relationships with their customers, and monetize these relationships through an ever growing set of digital services.

Our vision is simple: we call it The World Subscribed. It’s the idea that one day every company will join the Subscription Economy a $1.5 Trillion opportunity by 2025 according to UBS.

Our mission: to power the world’s best companies to win in the Subscription Economy.

The Product & Engineering team is looking for an Executive Assistant with the highest level of professionalism to support three Senior Vice Presidents. The ideal candidate will have experience in a fast-paced environment supporting multiple leaders in a highly collaborative, technically advanced environment. This candidate is a creative problem solver who possesses a strong desire to work as a team with a can do attitude and will do what it takes to get the job done. If this sounds like you, let’s talk!

In this role you’ll get to

• Heavy day-to-day calendar management of multiple executive’s ever-changing schedules.
• Prioritize and manage conflicting appointments using keen judgment to streamline daily, weekly and monthly recurring calendar events
• Prepare executive for upcoming meetings and customer events by providing briefs and supporting materials in an organized and timely manner
• Plan, execute and manage leaders team events including, but not limited to: quarterly offsite and outings, office hour group meetings, hackathons and combined global and domestic All Hands meetings, spanning multiple international time zones. Includes working with IT to ensure proper equipment set up, that slides are complete and meal catering.
• Work closely with other executive assistants and /or executive team members in R&D and other departments including but not limited to Zuora events.
• Arrange domestic and international travel arrangements, as required. Arrangements may include booking flights and ground travel, confirming hotel, dinner reservations and preparing itineraries.
• Communicate with internal and external customers, prospects, partners and vendors while exhibiting the highest degree of professionalism, courtesy and diplomacy
• Manage executive expenses using Concur expense tracking system
• Creation and tracking of PO’s and contract negotiations for department activities and vendors
• Proactively anticipate the needs of the executive and take action accordingly
• Willing to help out with special projects such as office logistics, R&D awards and recognition programs, and other department related projects

Who we’re looking for

• Google suite experience including calendar, docs, presentations and worksheets
• Communicates in a clear, concise and effective manner, both verbally and written
• Extremely organized and works with a sense of urgency
• Identifies and accesses resources (people, funding materials) to get the job done and uses resources efficiently
• Ability to efficiently and effectively multitask, prioritize incoming requests appropriately, and manage conflicting priorities for self and others
• Adaptable and flexible to multiple demands
• Interacts professionally and positively with clients and team members at all times
• Dependable team player who shows empathy and respect for others
• Projects a positive demeanor in fast-paced environment

Benefits*

• Competitive compensation, company equity, and retirement programs
• Medical, dental and vision insurance
• Paid holidays and wellness days and company wide winter break
• Generous, flexible time off
• 6 months fully paid parental leave
• Learning & Development stipend
• Opportunities to volunteer and give back, including charitable donation match
• Free resources and support for your mental wellbeing

*Specific benefits offerings may vary by country

About Zuora

As the Subscription Economy leader, Zuora empowers today’s innovative companies to nurture and monetize direct, digital relationships. Our award-winning multi-product portfolio now includes Zuora Revenue, Zuora Collect and Zuora Central Platform. More recently, we’ve added subscription experience platform Zephr to our family, further expanding our capabilities to serve as an intelligent hub that monetizes the complete quote to cash and revenue recognition process at scale.

Through our combination of technology and expertise, Zuora (NYSE: ZUO) helps more than 1,000 companies around the world, including BMC Software, Box, Caterpillar, General Motors, Penske Media Corporation, Schneider Electric, Siemens and Zoom nurture and monetize direct, digital customer relationships. Headquartered in Silicon Valley, Zuora operates offices around the world in the U.S., EMEA, APAC and LATAM.

ZEO Culture

At Zuora, we’re building an inclusive, high-performance culture that every ZEO wants to subscribe to. We want ZEOs at every level to feel valued, included, and inspired to innovate, connect and collaborate authentically as we pioneer the Subscription Economy. You’ll be empowered to think like an owner, take initiative and together, with the support of your team you’ll push each other to the next level and help transform business models everywhere.

Distribution Quality Administrative Coordinator

location Remote, US category Administration Full time Job ID: Req-41696

Imagine…working for a company that knows that its people are the key to its success in the marketplace. A company in which achieving extraordinary results and having a stimulating work experience are part of the same process.

We cultivate and embrace a erse employee population. We recognize that people with erse backgrounds, experiences and perspectives fuel our growth and enrich our global culture.

We are looking for an inidual who enjoys working in a fast-paced, team oriented environment, likes to be challenged, and values the opportunity to make a difference.

GENERAL SUMMARY:

The Distribution Quality Administrative Coordinator will be responsible for maintaining up to date audit schedules, records, and reports. This inidual will lead the timely and accurate maintenance of the biannual FDA Bioterrorism Registration for our distribution network locations. This inidual will also coordinate the addition and necessary renewals of the business licensing for the same distribution network locations through coordination of a third party company, along with ensuring payment for the services rendered through Ariba purchase request receipt maintenance.

PRIMARY RESPONSIBILITIES:

This role is to provide the needed administrative support for the Distribution Quality organization and the Quality & Food Safety Team, as needed.

COMPLEXITY AND SCOPE:

The candidate should be proficient in Microsoft Office suite, have a willingness to learn new computer systems, be attentive to detail, effective in organization, and possess good communication skills.

MINIMUM EDUCATION REQUIRED:

• High School Diploma
• College Degree Preferred

MINIMUM EXPERIENCE REQUIRED:

Administrative

WORK ENVIRONMENT:

This position will be a remote office position requiring computer, administrative, and communication skills.

The Company is committed to providing equal opportunity for employees and applicants in all aspects of the employment relationship, without regard to race, color, sex, sexual orientation, gender identity, national origin, citizenship, marital status, veteran status, disability, age, religion or any other classification protected by law.

In that regard, U.S. applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Executive Assistant

Full-time at TCX corporate

Finance Team

Tucows (NASDAQ:TCX, TSX:TC) is possibly the biggest Internet company you’ve never heard of. We started as a simple shareware site in 1993 and have since grown into a stable of businesses: Tucows Domains, Ting Internet and Wavelo.

What’s next at Tucows

We embrace a people-first philosophy that is rooted in respect, trust, and flexibility. We believe that whatever works for our employees is what works best for us. It’s also why the majority of our roles are remote-first, meaning you can work from anywhere you can connect to the Internet!

Today, over one thousand people work in over 20 countries to help us make the Internet better. If this sounds exciting to you, join the herd!

About the opportunity

Our Executive Assistant will have an integral role in supporting our CEO, CFO and other executives through administrative and operational support to the business. You will be heavily involved in board cycles and annual compliance processes for the success of the Tucows family of businesses.

Key Responsibilities:

• Supporting CEO with travel and logistics, including flights, accommodations, conference coordination.
• Supporting the broader executive team with ad hoc events, travel and other support.
• Lead planner for corporate in-person events, including coordination of global travel and accommodations.
• Process monthly expense reports.
• Meeting management including attendance tracking, agendas, and backup support for Secretary for meeting minutes
• Organize and coordinate quarterly Board meetings including the preparation and distribution of meeting materials, record meeting discussions and prepare minutes, track action items, arrange catered meals for onsite meetings and assist board members with hotel accommodations when necessary.
• Plan and coordinate Annual General Meeting.
• Assisting with drafting annual proxy.
• Assisting with coordination of registered agents and annual filing fees.
• Prepare and post various form documents to EDGAR and SEDAR filing systems particularly reports reflecting changes in stockholder ownership.
• Prepare corporate stock option grants for distribution to employees and directors.

About you:

• Minimum 5 years experience in legal or administrative support, preferably at executive level
• Familiarity with internet / technology industry considered an asset
• Excellent organizational and planning abilities
• Strong technical skills, including Adobe, Gsuite, MicroSoft Suite (Word, Excel, PowerPoint)
• Strong analytical, problem solving abilities

Want to know more about what we stand for? At Tucows we care about protecting the open Internet, narrowing the digital ide, and supporting fairness and equality.

We also know that ersity drives innovation. We are committed to inclusion across race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status. We celebrate multiple approaches and erse points of view.

We will ensure that iniduals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.

Executive Assistant

• REMOTE
• Cape Town, Western Cape, South Africa
• Full time

Description

Carry1st is Africa’s leading publisher of mobile games and digital content. Operating at the intersection of games, fintech, and web3, we scale awesome content in frontier markets by solving hard problems. We develop, license, and publish games and monetize them effectively with our proprietary platform. We are backed by blue-chip investors like: Andreessen Horowitz, Google, Riot Games, and Nas.

As Executive Assistant, you will be responsible for providing comprehensive support to the Chief Executive officer and Chief Operating Officer. This dynamic position requires very good organizational skills, the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. More specifically, in this role you will

• Organize and maintain the calendars and communications for the CEO and COO
• Coordinate and attend select meetings, tracking action items, and ensuring follow-up
• Manage travel, including domestic and international flights, visa requirements, accommodation, and ground travel
• Assist with ad hoc admin requests and project work, as needed
• Support the planning and execution of company events, conferences, and other meetings
• Manage expense reporting

Requirements

What makes you a great candidate?

• 2+ years experience as an Executive Assistant in a corporate or professional environment, working for senior-level management
• Outstanding organizational, communication and time management skills
• Experience booking domestic and international travel, including arranging international visas
• Proactiveness and attention to detail
• Flexibility to deal with emergent needs as and when they arise

Benefits

Carry1st is a fast-paced and dynamic place to work. Our team is erse and global as we operate fully-remotely across 25+ countries. At Carry1st, you will have the opportunity to

• Work directly with the C-suite and get visibility of company-wide operations
• Get an immense amount of trust, support, and learning opportunities
• Be part of an open minded and flat company structure where taking lead is encouraged
• Own shares in the company, enabling you to benefit from the value you help create
• Work from anywhere in the world (time zone permitting) with immense personal flexibility

We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. Join us!

Title: Senior Administrative Assistant Marketing Creative

Location: Minneapolis, Minnesota; US National

Remote or Hybrid

Full time

About us:

As a Fortune 50 company with more than 350,000 team members worldwide, Target is an iconic brand and one of America’s leading retailers.

Working at Target means the opportunity to help all families discover the joy of everyday life. Caring for our communities is woven into who we are, and we invest in the places we collectively live, work and play. We prioritize relationships, fuel and develop talent by creating growth opportunities, and succeed as one Target team. At our core, our purpose is ingrained in who we are, what we value, and how we work. It’s how we care, grow, and win together.

Keeping one of the most loved and recognized brands at the top of its game is no small task. It takes the talent and vision of a world class Administrative Support organization. We are strategic partners who balance the goals of the business with the needs of iniduals and teams. We embody the very best of Target: new ideas, resourcefulness, quick and precise execution, creativity, professionalism and a fun and positive team culture. Do you pride yourself on building deep and broad relationships? Can you learn the nuances of a large, multifaceted business? Are you skilled at anticipating challenges and proposing solutions for your leader and team? Have you mastered the arts of organization, communication and collaboration? If so, you will be a key player in an organization that positively impact thousands of people who love to shop and work at Target.

As a Senior Administrative Assistant, you’ll support multiple leaders and demonstrate a keen ability to think critically in a fast-paced environment. Here, you’re an extension of your leader, complementing their work style while upholding Target’s values and demonstrating the utmost poise, professionalism and leadership. You’ll offer a level of service that goes above and beyond the basics. You’ll successfully manage multiple priorities and processes while staying up to date on an ever-changing retail marketplace. Bring your ability to anticipate your leaders’ needs and proactively solve problems before they arise. Confidentiality, flexibility and exceptional time management will be key to keeping things running smoothly.

Core responsibilities of this job are described within this job description. Job duties may change at any time due to business need.

About you:

High School diploma or equivalent experience 2+ years of administrative experience or similar experience Strong verbal and written communication skills; ability to communicate to variety of levels, both internally and externally Flexible, resilient and nimble; comfortable working in grey areas that are constantly changing Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks Exceptional ability to prioritize, problem-solve and make decisions High attention to detail Experience using Microsoft Office preferred Four-year degree preferred

This position may be considered for a Remote or Hybrid work arrangement based on Target’s needs. A Hybrid work arrangement means the team members core role will be a blend of virtual and onsite at a Target location. A Remote work arrangement means the team member worksfull-time from home oran alternatelocation that’s not a Target location, does not have a desk at their primary HQ work location and may travel to HQ up to 4 times a year.Work duties cannot be performed outside of the country of the primary work location, unless otherwise prescribed by Target. The salary range is :$22.45 USD – $40.43 USD. Pay is based on several factors which may include, but are not limited to education, work experience, certifications, labor markets, etc. In addition to your salary, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Find competitive benefits from financial and education to well-being and beyond at https://corporate.target.com/careers/benefits.

Americans with Disabilities Act (ADA)

Target will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Target store or Distribution Center or reach out to Guest Services at 1-800-440-0680 for additional information.

EXECUTIVE ASSISTANT TO FOUNDERS

Remote

OUR STORY

We are a fast-moving international health food company with the mission to improve people’s lives with the power of (super) plants. Our founders are in search of a rockstar executive assistant that wants to build a career with unlimited growth potential. Working hours are consistent (3-4 hours daily, potentially more), long term, Monday through Friday in either Eastern Time or GMT (depending on Travel schedule of founders).

If you are looking for a career in which you are rewarded for your results and want to make a difference in the lives of millions of people, we have an incredible position for you. Excellent salary with a great opportunity for upward mobility.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Scheduling appointments, professional meetings, booking travel arrangements
• Calendar management and coordinating meetings (via zoom)
• Organization of email inbox (business and personal)
• Report activity and results on a daily basis
• Proactively improve performance through coaching and feedback provided
• Organization and administration of weekly / monthly invoices for vendors across different countries
• Social media management for business and private accounts (posting, editing, scheduling)
• Correspondence with (prospective) business partners, vendors, customers
• Administrational support and organization of invoices and light bookkeeping across different countries

TRAITS SKILLS AND ATTITUDES

• Unstoppable mindset, coachable, exceptionally driven, resourceful, results-oriented, very passionate about health & wellness, passionate about helping businesses grow, persuasive, assertive, honest, quality follow-up, attention to detail, gregarious, outstanding verbal communicator over the telephone and ability to work from your home.
• Performance coaching is provided. Travel may be earned.

Job Types: Remote, Part-time, Contract

Start: Immediately

Title: Executive Administrative Assistant

Remote

Full Time

Community Care Center

Entry Level

At U.S. LawShield, you ll have an opportunity to help educate and empower our communities through knowledge and education, and by promoting a self-defense mindset. Our company challenges the status quo regarding the affordability of legal defense, and we protect our member’s fundamental legal rights. Our higher purpose is to encourage people to take responsible measures to improve their safety and self-defense and to serve those that do. If this resonates with you, apply today to join our team!

The Role

The Executive Administrative Assistant will contribute to the efficiency of the business by providing personalized and timely support to the Senior Vice President of Community Care while liaising with senior leadership across the company to ensure that we are executing projects and deliverables on time.

Key Responsibilities

• Successfully manage multiple projects simultaneously while meeting tight deadlines
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Being prompt with time and commitments, responding to both team members, partners, and vendors on time
• Attend meetings (on-site, and virtual) take notes, and track deliverables
• Prepares agendas, notices, minutes, and resolutions for corporate meetings

Why U.S. Lawshield?

• Salary $55,000 – $65,000 commensurate with experience
• PTO beginning at 15 days per year and accruing with additional tenure
• 10 paid holidays
• Medical, dental, vision and additional supplemental coverage options
• EAP with travel protection, counseling and medical bill saver program
• 401k
• Company-provided computer equipment
• Quarterly travel opportunities for our company-wide meetings
• U.S. LawShield membership included with employment
• Fully remote-eligible role

Qualifications

• 1-3 years of experience in project management, communications, or as an Executive Assistant to senior-level leadership, or similar
• Ability to work in an extremely fast-paced environment
• Excellent problem-solving and analytical skills
• Excellent organizational and planning skills; able to keep track of tasks/deliverables for ongoing effortsExcellent verbal and written communication skills
• Strong computer skills including MS Word, Excel, PowerPoint, and Project Management software a plus
• Ability to rapidly adapt and respond to changes in environment and priorities
• Ability to work collaboratively as a member of a team

Administrative Assistant – Customer Experience

United States

Do the best work of your career, helping businesses change the way they manage finances.

As a leading provider of cloud-based software that simplifies, digitizes, and automates complex, financial operations for small and midsize businesses, Bill.com has grown with an entrepreneurial spirit that pursues continuous innovation. We’re driven by the belief that our technology can make a meaningful difference for small to midsize businesses.

We’re building the financial operations platform of the future to be used by millions worldwide. We have operations in San Jose, CA Draper, UT, Houston, TX and Sydney, AUS and are continuing to expand into other geographic locations. We’re partners with iconic US financial institutions and more than 80% of major accounting firms. If you’re looking for a place that helps you do the best work of your career, look no further than Bill.com.

Make your impact within a rapidly growing Fintech Company

We are turning our CX organization into a competitive force, evolving beyond great operational execution towards customer experience, advocacy and moving to become a key differentiator in our industry. We are looking for an energetic, flexible and a team player to play a critical role providing administrative support to the CX leader and their direct staff.

Prior experience assisting executive level leadership (VP+) in a fast paced environment is required for this role.

• Setting our CX leadership team to be successful, effective & efficient by
• Handling multiple calendars effectively
• Coordinating travel arrangements
• Coordinate & scheduling leadership meetings
• Taking notes in all team meetings and following up on actions
• Planning and coordinating team offsites and events
• Input and co-ordinate expenses
• Enabling our CX leadership team to build an employee and customer centric culture
• Plan, coordinate and manage employee recognition events
• Plan and coordinate all-hands meetings
• Manage logistics and administration activities of customer and employee swags
• All other projects assigned from management as needed

We’d love to chat if you have:

• Excellent communication skills
• A track record of discretion and confidentiality
• Familiarity with Slack (or similar chat systems), the Google Suite, and Mac computers
• A background in sales, customer service, retention, or administration is preferred
• Basic excel and powerpoint skills
• A willingness to take on tasks with optimism and eagerness and finish them in a timely manner, all while collaborating interdepartmentally
• Flexibility to change methods, techniques, or practices quickly and frequently, as requested from the team and managers, or as you see a need
• A quickness to learn new programs and terminology specific to the business
• A friendly, open, and welcoming demeanor
• An observant and helpful nature, always looking for ways to help and be better

Let’s talk about benefits

• 100% paid health, dental, and vision plans (choose HMO, PPO, or HDHP)
• HSA & FSA accounts
• Life Insurance, Long & Short-term disability coverage
• Employee Assistance Program (EAP)
• 11+ Observed holidays and wellness days and flexible time off
• Employee Stock Purchase Program with employee discounts
• Wellness & Fitness initiatives
• Employee recognition and referral programs
• And much more

We live our culture and values every day

At BILL, we’re different by design—it’s our culture. Our CEO is a trusted entrepreneur who lives our cultural values: Humble, Authentic, Passionate, Dedicated, and Fun. People here love being their authentic selves, contributing unique experiences, sharing ideas, perspectives, and intellectual curiosity. We celebrate our ersity as the heart and soul of how we work, grow, and succeed together. Inspiring people with meaningful career experiences they love really does make the dream work and our successes just keep getting better. There’s no limit to what we can build and where we can go from here. We’d love you to join us.

BILL is proudly an Equal Opportunity Employer where everyone is welcome. Our innovation and technology are inspired by an inclusive culture unlike any other. Everyone brings a different personal story and perspective and this erse mix of minds, backgrounds, and experiences is where our greatest ideas come from. We welcome people of all races, ethnicities, ages, religions, abilities, genders, and sexual orientations to make us an even more vibrant company. We want everyone to bring their authentic selves here, to share our values, shape our vision, drive innovation, and become part of a culture we celebrate every day.

BILL Culture:

• Humble – We check our egos at the door. We are curious. We listen, accept feedback.
• Authentic – We earn and show trust by being real—embracing our authentic selves.
• Passionate – We care deeply about each other and our customers.
• Accountable – We are duty-bound to each other, our customers, and society.
• Fun – We wrap it all together by building connections and enjoying time spent together.

Title: Executive Assistant

Location: US National

Remote

WHO WE ARE

We help global organizations of all sizes better connect with their customers to build value-driven, authentic relationships. And we strive to replicate the same at Jebbit – building and maintaining value-driven, authentic employee and team relationships that accelerate company and personal growth.

We’re a team of lifelong learners. We like being creative and logical. And we celebrate accomplishments, big or small. Come see for yourself!

WHAT WE DO

We put our team members, customers, partners, and users first – always! Businesses use Jebbit’s best-in-class software to capture zero-party data at scale via quizzes and digital experiences that consumers genuinely enjoy engaging with and, get genuine value from.

WHY WE DO IT

The market is here! Traditional data acquisition methods, like 3rd-party cookies and 2nd-party data marketplaces, will soon be a thing of the past. We believe that businesses that build their own proprietary sets of consumer-first, zero-party data will win in the end – and we know that our software will enable them to do just that.

OUR VALUES

Be an expert beginner, take initiative, do what scares you, and care for the whole person.

We are seeking an Executive Assistant to support our CEO. This person will be expected to provide sophisticated administrative and operational support to the CEO, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale. We are looking for someone who is flexible, can solve problems quickly and is looking to grow their career, while maintaining confidentiality and discretion, given the visibility they will have into the entire organization.

What You’ll Do:

• Be the trusted right hand to the CEO. This means you’re excited about ensuring operational excellence for them.
• Owning and managing the CEO’s calendar, with the ability to autonomously manage prioritization
• Ability to take initiative around special projects as needed that support the CEO’s or company goals
• Travel planning (flights, hotels, restaurant reservations, meeting scheduling)
• Build relationships across the organization. You know that cross-functional communication and collaboration is key for this type of role, and you enjoy working with folks of all levels, backgrounds and skill sets.
• Help keep us on track. You’re passionate about documentation, and your attention to detail helps ensure accurate communication across a wide variety of topics

Who you are:

• Experience as an executive assistant for a CEO or other member of a senior leadership team
• Experience responding to emails on behalf of senior executives and creating structure around calendar management.
• A high degree of trust and confidentiality, as you’ll have access to most information and issues across the company.
• Ability to clearly articulate the context around requests or outreach.
• Highly organized project manager – you are exceptionally organized and excel at managing multiple projects through successful completion.
• Interest in learning more about the SaaS industry, marketing technology, and a hunger to grow in your career

If you feel you don’t meet 100% of the qualifications outlined above, we want you to apply! We believe in hiring people, not just skills. If you have a passion to learn and are excited about what we are doing, then we want to hear from you.

WHAT WE OFFER

• High growth potential & career development
• Flexibility to work from anywhere
• Premier health coverage (medical, dental, vision)
• Equity
• 401K
• Flexible vacation
• Mental health & well-being benefits
• Parental leave (12-weeks, in conjunction with any Federal, State, National income replacement programs)

Senior Administrative Assistant – US Account Sales

Job Description

Additional Information Remote Based Position

Job Number 23011093 Job Category Administrative Location Sales Support East, 7750 Wisconsin Avenue, Bethesda, Maryland, United States Schedule Full-Time Located Remotely? Y Relocation? N Position Type Non-Management

JOB SUMMARY

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist iniduals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

California Applicants Only: The pay range for this position is $17.31 to $27.44 per hour.

Colorado Applicants Only: The pay rate for this position is $17.31 per hour.

New York City & Westchester County, NY Applicants Only: The pay range for this position is $17.31 to $27.44 per hour.

Washington Applicants Only: The pay range for this position is $17.31 to $27.44 per hour. Employees will accrue 0.4616 PTO balance for every hour worked and are eligible to receive minimum of 7 holidays annually.

All locations offer coverage for medical, dental, vision, health care flexible spending account, dependent care flexible spending account, life insurance, disability insurance, accident insurance, adoption expense reimbursements, paid parental leave, educational assistance, 401(k) plan, stock purchase plan, discounts at Marriott properties, commuter benefits, employee assistance plan, and childcare discounts. Benefits are subject to terms and conditions, which may include rules regarding eligibility, enrollment, waiting period, contribution, benefit limits, election changes, benefit exclusions, and others.

Marriott International is an equal opportunity employer. We believe in hiring a erse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law.

Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. We believe a great career is a journey of discovery and exploration. So, we ask, where will your journey take you?

Executive Assistant

Reports to: a member of the Executive Team

Location: Remote

Hours: Full-time

Salary: $70,000-$75,000

About Trevor

The Trevor Project is the world’s largest suicide prevention and crisis intervention organization for LGBTQ young people. We are a non-profit that provides 24/7 life-saving support via phone, text, and chat. We also operate the world’s largest safe space social networking site for LGBTQ youth and run innovative research, education, and advocacy programs. We’ve been saving lives every day for over 20 years.

Overview of the role

The Executive Assistant is responsible for supporting multiple executives and making sure their days run smoothly and efficiently so their best positioned to contribute to the life saving work of The Trevor Project. You will be a second brain for executives, able to anticipate and plan ahead, making sure that meetings are scheduled promptly, that correspondence is responded to in a timely way and that executives are spending their time on the highest leverage items. You will work collaboratively with all verticals at The Trevor Project and acts as a representative for the executives they support both with internal and external stakeholders.

Who you are

• Organized. You can keep track of 100 different things at once. It’s NBD for you to manage multiple busy calendars while responding to tons of emails and answering calls
• People person. As one of the main partners for multiple executives, you are always friendly, kind and professional. You love working with people, including your amazing colleagues, and are a collaborative team player
• Attentive to detail. You sweat the small stuff. You always double-check spellings of names, exact addresses and times of meetings
• Clear communicator. You are direct and concise. You speak and write eloquently, whether over the phone, in person, via e-mail and snail mail
• Trustworthy. You handle confidential and sensitive information with discretion
• Innovative. You look at the way things are and then imagine 20 ways they can be improved. You’re always thinking about ways things can be run more effectively
• Results-focused. You set clear timelines and drive processes to completion. You move with a sense of urgency and know how to get things done
• Flexible. You are comfortable navigating ambiguity and working through competing priorities.
• Passionate. You care about LGBTQ youth. You care about saving lives. You want to come to work and feel inspired every day. You want to change the world.
• Fun. The work we do is very serious, but that doesn’t mean we don’t have fun. We know how to have a good time and you should too.

What You’ll Do

• Own and manage multiple executives’ calendars, scheduling (and potentially rescheduling) internal and external meetings and appointments. This includes thinking proactively about competing priorities, travel times between meetings, and blocking enough time to process emails and complete tasks
• Book and manage travel for multiple executives and ensure they get from one place to another safely and on time
• Ensure that executives’ time is being spent effectively and efficiently
• Complete expense reports, data entry, and other administrative tasks
• Lead the preparation and editing of agendas, briefings, talking points, draft emails, presentations, memos, and other important documents
• Research and organize information for projects or initiatives
• Manage and complete special projects that support the needs of the executives’
• Other tasks, duties or special projects as assigned

Benefits

• Generous vacation and holidays (like a full day off to celebrate Harvey Milk Day!), including three half-day Fridays during the summer
• Comprehensive health insurance, including coverage for various gender affirmation surgeries (and we pay 100% of your premiums for medical, dental, and life)
• Flexibility to work from the continental US, Alaska, or Hawaii (we provide the technology, a monthly internet reimbursement, and a reimbursement to outfit your work-from-home space!)
• Fun virtual office environment and passionate team
• Online Subscription to Headspace, a digital meditation platform
• Meaningful work at an organization that is saving the lives of LGBTQ young people globally every day

The Trevor Project provides equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. The Trevor Project complies with all applicable laws.

Executive Administrative Assistant

locations

Remote US

time type

Full time

job requisition id

R-2967

With minimal supervision provide the highest level of confidential administrative support to the Executive’s Office (Position Category E1 – E3; 50% or more of the time).

• Compose and release a variety of high-level correspondence to ensure timely, effective, professional correspondence from the Executive’s Office
• Act as the Executive’s liaison with internal and external contacts, to ensure routine questions or problems are answered timely and effectively
• Receive, track and follow up on the resolution of escalations to the Executive
• Type correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed to ensure effective, accurate, and timely correspondence
• Perform confidential administrative functions such as assembling reports or proposals for internal and external use. Prepare routine and non-routine reports to ensure timely, effective distribution of information
• Support departmental projects by gathering information and tracking status
• Support the development of departmental presentations by gathering information, preparing handouts, preparing power-point presentations, and preparing text
• Transcribe, and distribute minutes of important meetings to maintain records and ensure effective, timely communication to relevant parties
• Manage and maintain departments’ records/files to ensure security and confidentiality of the files
• Maintain calendars, schedule meetings and appointments, arrange travel and hotel accommodations to ensure effective time management

Job Specifications

Typically has the following skills or abilities:

• Four years of high-level administrative experience with at least two years providing complex secretarial support or the equivalent
• Demonstrated ability to support a vice president or above (E1 – E3) greater than 50% of the time
• Demonstrated ability to represent the executive in a professional manner to internal and external audiences
• Type 30 wpm
• Demonstrate experience working with confidential and sensitive information
• Proficient with spreadsheet, word processing, and presentation applications
• Strong verbal and written communication skills
• Strong business acumen skills
• Ability to meet tight deadlines
• Ability to be flexible
• Ability to understand and follow department and company policies and procedures
• Ability to develop good working relationships across functional areas

Compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses, equity and commissions. For more information regarding VSP Vision benefits, pleaseclick here.

Salary Range:

17

–

27.5

VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, gender identity, sexual orientation, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

As a regular part of doing business,VSPVision (“VSP”)collects many different types ofpersonal information, including protected health information, about ouraudiences, includingmembers, doctors,clients, brokers, business partners,andemployees. VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.

Title: Administrative Assistant

Location: US Remote

Hiring Ranges:

US Tier 1 Locations: $89,000.00 USD – $131,000.00 USD

US Tier 2 Locations: $82,000.00 USD – $121,000.00 USD

US Tier 3 Locations: $76,000.00 USD – $111,000.00 USD

An Administrative Assistant at Mozilla provides support to another inidual or group of iniduals by managing calendars and appointments, coordinating activities between teams and departments, making travel arrangements, and providing other specialized administrative support tasks to extend the effectiveness and efficiency of the team.

The person in this role will report to a VP, collaborate extensively with the other administrative professionals within Mozilla, and utilize the Lead EA for development.

Duties and Responsibilities:

• Understands the business priorities of your leaders to best leverage their time.
• Will manage a dynamic senior leader calendar and can anticipate issues to ensure successful meeting coordination.
• Schedules and maintains meetings, travel itineraries and coordinates related arrangements for assigned leaders.
• Supports special projects which may include team offsites, events, onboarding, and culture/ team building programs.
• Handles distribution lists and organization charts.
• Arranges business travel and tracks expenses. May reconcile departmental budgets and invoices.
• Partners with Marketing Sr. Executive Assistant to coordinate and align on strategic initiatives across marketing leaders.
• Crafts and distributes reports upon request which may require working with other parts of the organization to gather information. Identifies key issues and patterns from partial/conflicting data. Takes a broad perspective to problems and identifies new, less obvious solutions.
• Builds and reinforces open partnerships with leaders to help lead an effective and efficient working team keeping all members organized, informed, and on task.
• Maintains confidential information and proprietary reports.
• As requested, prepares communications including, but not limited to, e-mails, reports, presentations, agendas, and minutes. Distributes information to the broader team on the leaders’ behalf.
• Ad hoc duties as assigned based on the needs of the business.

Specific Skills and Experience Required:

• 3+ yrs of demonstrated ability providing administrative support to multiple leaders (Director or VP level), preferably in fast-paced, remote, global environments.
• Proven ability to set and manage expectations.
• Excellent communication and interpersonal skills.
• Receptive to learning and adapting to new experiences.
• Ability to apply thoughtful judgment to complex situations; you make sure you understand the why behind and beyond tactical instructions and directives.
• Dedication to confidentiality and discretion.
• Excellent relationship management skills with the ability to maintain composure under pressure.
• Teammate mentality; ability to establish and maintain effective relationships across the organization.
• Ability to work extensively on Google applications such as Gmail, Google Calendar, etc.
• You have an eye for details and a skill for planning and organizing multiple schedules across different time zones.
• Ability to take initiative, think clearly, creatively problem solve, and make decisions under pressure.
• Crafting and improving processes.
• Experience supporting a marketing leadership team is a bonus.

We will ensure that qualified iniduals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment, as appropriate. Please contact us at [email protected] to request accommodation.

#LI-REMOTE

Administrative Asst II

locations Portland, OR

Remote, USA

time type Full time

job requisition id REQ003362

At The Standard, you’ll join a team focused on putting our customers first.

Our continued success is driven by a high-performance culture. We’re looking for people who are collaborative, accountable, creative, agile and are driven by a passion for doing what’s right – across the company and in our local communities.

We offer a caring culture where you can make a real difference, every day.

Ready to reach your highest potential? Let’s work together.

Job Summary:

Provide analytical and specialized administrative support to one or more managers.

Principal Duties & Responsibilities:

• Provide advanced-level administrative support including managing complex projects as directed by management.
• Conduct in-depth research for complex data analysis.
• Work autonomously using judgment and discretion within established procedures and practices.
• Manage projects by preparing and maintaining project plans, and budgets.
• Track progress and identify/resolve obstacles or elevate significant issues to resolve barriers.
• Provide subject matter guidance for Administrative Assistant I personnel within the ision.
• Work on assignments requiring considerable judgment and initiative.
• Analyze problems, determine approach, compile, and analyze data to prepare complex trends, status, or other reports, drawing data from a variety of sources within and outside the department.
• Assist in the formulation of department budget, tracking actual to planned expenses and reporting variances, coordinate budget results with management.
• Prepare and issue cost allocation and charge back information to Corporate Accounting.
• Coordinate activities, information and communication between departments and outside parties.
• Participate in special projects or other duties as assigned.
• Create, edit, and proofread letters, memos, reports, presentation materials, and prepare correspondence often with little direction or working from rough draft.
• Material is frequently confidential in nature.
• Gather and analyze incoming inquiries or information to identify and solve problems with little or no precedent.
• Make travel arrangements, prepare, and distribute agendas and meeting minutes, maintain appointment schedules, and plan and coordinate special events.
• Evaluate and communicate information in a clear manner, recognizing when high sensitivity and discretion is required.

Job Specifications:

• Education: Associate degree with additional college coursework or Bachelor’s degree.
• Experience: minimum of 4 – 6 years demonstrated expertise providing advanced administrative support, including MS Office applications, or the equivalent combination of education and experience.
• Regular attendance is essential for this role.

#LI-Remote

Note: The Standard is required to provide a reasonable estimate of the pay rate for this role when hiring a Colorado resident. The salary for employees working in Colorado in this role is listed below. The Standard’s package also includes incentive plan participation and comprehensive benefits including medical, dental, vision, retirement, and paid time off.

• Please note, eligibility to participate in an incentive program is subject to the rules governing the program and plan. Any award depends on various factors, including inidual and organizational performance.

Executive Assistant

to an Intense SaaS CEO

Remote

Full Time

Experienced

The Mission:

Raising the maturity level of people all over the world. It sounds simple enough, right? This CEO and serial entrepreneur has services, products, and provides coaching that is changing the world. By leaning into simplicity and love this leader has developed software solutions that help business owners of all sizes achieve their goals.

With business development plans constantly growing, new products in queue, and an abundance of ideas this creator is focused on the big picture- combining spirituality, health, and entrepreneurship to create conscious entrepreneurs.

This organized thinker has personally tried and tested not just SaaS but also health products, lifestyle changes, and other new ideas so they can provide the best guidance and advice to their customers. By systematically assessing results and refining their knowledge and experience this leader has reached the pinnacle of understanding regarding entrepreneurship and the unwavering values leaders must have.

Position Summary:

Focused on driving projects to completion this Executive Assistant role is a prime opportunity for an operations-minded inidual who enjoys optimizing processes and documenting procedures. Experience with creating and documenting processes is a must as this company and its leader are focused on development, growth, and process improvement.

This collaborative role will act as a buffer, liaison, gatekeeper, and trusted advisor whose insight will be valued.

The ideal candidate will be adaptable in the tasks they take on, completing items that range from household management to personal assistance and, ultimately, administrative executive assistance.

Securing time for this leader to optimize their creativity will require this assistant to go beyond meeting minutes and email correspondence and stretch into guiding their leader to personal appointments, assigning contractors for household projects, and complete ownership of outcomes in all areas of this CEO’s life.

As a respected partner, you will have knowledge, skills, and opportunities poured into you; it will be up to you how far you choose to expand yourself by reaching beyond your comfort zone. You know that the secret code we will ask for is to keep it ‘simple.’ You will be encouraged to collaborate with teams and serve with an open mind, and the goal of raising the maturity level of those around you.

Essential Duties and Responsibilities:

• Project management
• Calendar management
• Inbox management
• Travel management
• Team building
• Vendor management

Essential Skills and Abilities:

• Act with intent and confidence
• Direct communication
• SaaS experience
• ATS pipeline management
• Emotional intelligence
• CRM experience
• Slack
• Asana
• GSuite
• Composition and presentation skills

Compensation Details:

• $70k-$85k
• PTO
• Health Stipend
• Equipment provided

The role requires at least seven years (preferably nine years) of Executive Assistant experience.

Remote. EST preferred.

We are currently unable to accept applications from candidates in NY, NJ, CT, CA, MT, LA, and MA.

Administrative Assistant

Remote

Requisition NumberAMER26927

Full-time

Virtual Office, Other

Job Summary

Zimmer Biomet is a global medical technology leader. Our team members are part of a company with a heritage of leadership, a focus on shaping the future, and a mission dedicated to alleviating pain and improving the quality of life for people around the world.

This position provides administrative support to an executive leader and may also support other leadership team members. Success involves a high level of interaction and required effective communications with senior leaders and team members at all levels of the organization. May also include communications with surgeons and distributors. A significant portion of the job involves planning, coordinating and making domestic and international travel arrangements that are frequently subject to last minute changes.

Principal Duties and Responsibilities

• Provide general administrative support to executive leader and calendar management and travel and expense report support for several senior staff members. Prepare correspondence and presentation materials for internal and external audiences.
• Organize and coordinate in-house and off-site meetings, teleconferences and videoconferences.
• Prioritize and handle all incoming email, mail, faxes and telephone calls, scheduling of appointments and maintaining Outlook calendar.
• Plan and coordinate complicated domestic and international travel arrangements.
• May lead small process improvement projects, to enable more efficiency.
• Must have flexibility to work overtime, including evenings and weekends as needed, with occasional domestic travel.

Expected Areas of Competence

• Demonstrated ability to operate independently without supervision, handle stressful situations, use initiative and innovation to handle issues and make decisions.
• Anticipate the needs of the VP and follow through as needed. At times will be asked to attend meetings alongside the VP to take notes and manage meeting agendas.
• Excellent verbal and written communication skills.
• This position will often be in a position to represent the senior staff. Must be approachable and friendly with a “can-do” attitude.
• High level of accountability to get tasks and projects done accurately and on time.
• High degree of professionalism, diplomacy, discretion, judgment and cultural sensitivity. Often expected to handle confidential and sensitive materials.
• Demonstrated strong organization skills, with the ability to work on multiple tasks simultaneously and balance priorities.
• Strong team player with the ability to build relationships – both internal and external – at all levels.
• Proficiency in Word, Excel, PowerPoint and Outlook/Mail/Calendar, and the ability to learn new software applications.

Education/Experience Requirements

• High School diploma
• Minimum of 5 years of experience in administrative or related roles, or a combination of education and experience.
• Prior administrative experience supporting senior level executives is preferred.
• Advance MS Office (Word, Excel, PowerPoint and Outlook/Mail/Calendar)
• SharePoint experience preferred.
• MS Teams experience preferred.

Travel Requirements

Up to 5%

Additional Information

At Zimmer Biomet, we believe in The Power of Us, which means that we are stronger together. We are committed to creating an environment where every team member feels included, respected, empowered, and celebrated.

As a Zimmer Biomet team member, you will share in our commitment to providing mobility and renewed life to people around the world. This is why we offer you a competitive rewards package that includes medical, dental, vision, life and disability insurance, wellness incentives, employee assistance programs as well as paid time off for vacation and holidays.

Compensation Range: $27-36 per hour

Title: Administrative Assistant

Location: US National – Remote

Code for America reached a voluntary recognition agreement with Code for America Workers United, affiliated with OPEIU (Office Professional Employees International Union, Local 1010), effective on October 22, 2021. We are currently engaged in negotiations towards our first collective bargaining agreement.

Code for America believes government can work for the people, by the people, in the digital age, and that government at all levels can and should work well for all people. For more than a decade, we’ve worked to show that with the mindful use of technology, we can break down barriers, meet community needs, and find real solutions.

Our employees and active community of volunteers build and transform government and community tools and services, making them so good they inspire change. We merge the best parts of technology, nonprofit, and government to help support the people who need it most. With a focus on ersity, equity, inclusion, and deep empathy for partners in government and community organizations and the people that our partners serve, we’re building a movement of motivated change agents driven by meaningful results and lasting impact. At Code for America, you contribute to exciting work while learning and developing in a supportive and flexible environment. Our compensation and benefits are holistic and thoughtfully curated to represent our employees and our mission. Help us drive real generational change that lasts.

Code for America is looking for a talented Administrative Assistant who will be the go-to resource, keeping our teams operating smoothly and efficiently, with thoughtful, effective communication.

About the Role:

As the Administrative Assistant you’ll support our Code for America team with all of their administrative needs, from booking travel to scheduling meetings internally and externally.

This role is a great opportunity for someone looking to contribute to an organization making a real impact. We’re looking for someone who excels in a fast paced environment, has top notch organizational skills, and is excited by the opportunity to help the team thrive.

This role will be remote, and reports to CfA’s Manager of Executive Administration.

In this position you will support:

• Scheduling Administration (75%):
  • Scheduling/Rescheduling for Code for America staff (internal/external)
    • Maintaining calendars
    • Arranging meetings
    • Coordinating schedules across teams
    • Preparing documents and spaces for meetings
• Administrative Alignment (15%):
  • Working with other admin to create/update everyday documents
  • Data entry in support of leaders and teams
  • Subbing as needed for other admin
• Staff Travel (5%):
  • Booking staff travel if/when needed
• Other duties as assigned (5%)

About you:

• Strong organizational skills
• Thoughtful communication
• Great calendar management skills
• Able to exercise discretion and tact

It’s a bonus points if you/have:

• Knowledge of Google Suite
• Knowledge of booking travel for others

What you’ll get:

Salary:

Code for America’s salary bands are transparent internally as a part of our commitment to ersity, equity, and inclusion. We are happy to extend this transparency during the recruitment process. As a part of our equitable hiring practices, we aim to target the midpoint of the 2nd quartile of the range for all new hires.

The targets for this role are dependent on your market/geographic location. The targets for this role range from $54,251 to $66,413.

Benefits and perks:

• Values:
  • Leadership and teammates who value Equity, Inclusion, and Diversity (DE&I)
  • A collaborative, cross-functional, hardworking and fun environment
• Medical & Retirement:
  • Full benefits package with 100% coverage towards select medical, dental and vision plans and contributes 80% of the cost towards dependent and family coverage
  • 401k plan with matching funds up to 3%
• Professional development:
  • Bi annual 360 review process alongside compensation reviews
  • $1000 annual (per calendar year) stipend towards professional development
  • A manager and org-wide structure that supports and enables professional development
• Flexible Time:
  • Unlimited Paid Time Off policy
  • Flexible working hours- we aim to hold all internal meetings between 10 AM – 3 PM PT
• Employee enablement support:
  • $200 stipend in first paycheck for remote environment setup
  • Additional equipment reimbursement of up to $500 for remote enablement
  • Cell phone and/or internet reimbursement of up to $50 per month

Title: Administrative Assistant- Editorial Director

Location: United States

Are you super organized but also laid back? Do you enjoy making sure all the moving parts of a project go smoothly? Do you have amazing project management and research skills and feel passionate about women’s health?

HealthyWomen is a nonprofit organization dedicated to educating women about health topics so they can make informed decisions about their healthcare and feel supported as they navigate their health. We are a fast-paced organization, seeking a highly organized Administrative Assistant to support the Editorial Director in producing a high volume of high-quality content. Key aspects of the role are finding subjects and sources for stories as well as helping keep the editorial department organized. If this sounds like a good fit, tell us why.

THIS IS A FULLY REMOTE ROLE. CANDIDATE MUST BE U.S.-BASED AND ABLE TO WORK ON EAST COAST HOURS.

Administrative Assistant Responsibilities

• Use the internet and social media to find subjects and sources for stories
• Organize and update multiple content calendars
• Keep track of freelancer due dates and assignments
• Handle multiple projects at one time
• Write letters and emails on behalf of editorial director
• Provide polite and professional communication
• Perform additional tasks as needed by the editorial team

About You

• Strong research skills and deep familiarity with using the internet, FB, Twitter and Instagram to find sources
• Strong organizational skills
• Strong attention to detail
• Excellent writing skills
• Analytical ability
• Expertise in Google Suite
• Healthy sense of humor

Details

• This position is a 30-hour/week position, 3-month contract to start
• 100% remote, candidates must be able to work on an ET (New York) time zone schedule in order to attend virtual meetings.

Title: Executive Assistant – Media Relations

Location: US National – Fully Remote

Job Type

Full-time

Description

Position Objective:

To provide high-level support to the director and senior vice president of the Media Relations Department

To initiate and manage a variety of projects for the Media Relations Department

Primary Responsibilities and Duties:

Represent the director and senior vice president in all forms of communication regarding campaigns, advertisements, and media inquiries

Develop, manage, and execute a variety of projects in consultation with senior staff, and make sound, independent decisions in their absence

Conduct research, prepare written analyses, make phone calls, schedule and lead meetings, and draft correspondence on behalf of senior staff and/or to support the department’s special projects

Draft and update detailed reports, SOPs, speeches, and letters covering a variety of issues

Identify outreach opportunities through media monitoring

Oversee and track the need for urgent weather media alerts

Organize mailings to media industry contacts, coordinate media tours, and help execute other media and/or advertising-related initiatives

Use WordPress to manage Media Center projects

Professionally represent PETA’s campaigns to the media and the general public

Exercise sound judgment and confidentiality at all times

Perform any other duties assigned by supervisors

Requirements

Degree in a related field or equivalent experience

Two years of high-level administrative support experience

Thorough knowledge of animal rights issues and PETA campaigns

Demonstrated exceptional written and verbal communication skills

Exceptional writing abilities, especially in composing and editing letters

Proven ability to make sound judgments and work independently

Demonstrated ability to deal with a wide range of people in a professional manner

Must be at least 21 years of age and have a valid U.S. driver’s license, a minimum of three years of driving experience, and a satisfactory driving record

Proven ability to take initiative and follow through

Proven strong organizational skills and meticulous attention to detail

Proven ability to work well under pressure and meet tight deadlines

Professional appearance and adherence to a healthy vegan lifestyle

Support for PETA’s philosophy and the ability to professionally advocate PETA’s positions on issues

This position requires proof of the COVID-19 full vaccination and booster

Commitment to the objectives of the organization

The hourly pay range for this position is $20.29 to $24.92 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.

Executive Assistant

United States

Job Identification

182795

Job Category

General Administration/Secretarial

Locations

• United States

Job Type

Regular Employee

Years of Experience

0 to 2+ years

Does this position require a security clearance?

No

Applicants are required to read, write, and speak the following languages

English

Additional Info

Visa / work permit sponsorship is not available for this position

Job Description

Provides clerical support within any of a variety of departments. Supports an SVP or below.

Perform clerical duties to relieve ision staff and/or team members of all clerical details. Screens calls and takes messages Maintains filing systems. Composes and types routine letters, reports, and other material. Prepares and tracks expense reports and purchase requisitions. Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software. Makes travel arrangements and manages calendar. Arranges internal/external meetings and catering needs. Maintains organization charts and distribution lists. Manages and tracks assets. Acts as an information source on organization policies and procedures. Works with other administrative personnel.

Works on assignments that are semi routine in nature where the ability to recognize deviation from accepted practice is essential. Follows standard practices and procedures. Normally receives detailed instructions on routine work and new assignments. Demonstrated strong organization skills and attention to detail. Ability to multitask and meet deadlines. Able to maintain confidential information. Professional phone manner and interpersonal skills. Use of word processing application and office equipment. BA/BS degree or equivalent 1 – 2 years of related experience.

Responsibilities

Provide administrative support to senior executives. You will be responsible for assisting with administrative tasks on behalf of executives, including calendar management, timesheet and expense submission and travel arrangements. You will also be responsible for preparing a range of routine and non-routine materials for executives in alignment with brand standard and proof reading for consistency, grammar and spelling. You will coordinate events on behalf of executives and/or within the organization supported. This also includes collaborating effectively with internal partners to accomplish various tasks and projects on behalf of executives by communicating goals and objectives to others and ensuring that solutions and outcomes address the needs of the executive and organization. This role also supports office sites and our associate base. You will perform office administrative tasks such as supply ordering, tracking maintenance requests, on-site availability to support associate needs, receive orders, welcome guests. You may also own administrative processes like onboarding, offboarding, timesheet compliance, and purchase requests. In addition, you will be responsible for managing occasional project work and data analysis for internal clients, support organizational meeting planning, logistics planning, event planning and note taking. You will represent executive leadership to internal and external clients with professionalism and approachability. Finally, you will act as an early adopter of new technologies and processes and can assist other associates in learning and utilizing new tools.

Qualifications

Range and benefit information provided in this posting are specific to the stated location(s)

California Pay Range: from $21.15 to $41.15 per hour; from $44,000 to $85,600 per annum.

Colorado Pay Range: from $19.95 to $37.07 per hour; from $41,500 to $77,100 per annum. New York City Pay Range: from $19.95 to $39.13 per hour; from $41,500 to $81,400 per annum. Washington Pay Range: from $22.31 to $39.13 per hour; from $46,400 to $81,400 per annum.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience and market conditions, as well as reflect Oracle’s differing products, industries and lines of business.

Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

Oracle offers a comprehensive benefits package which includes the following:

1. Medical, dental, and vision insurance, including expert medical opinion 2. Short term disability and long term disability 3. Life insurance and AD&D 4. Supplemental life insurance (Employee/Spouse/Child) 5. Health care and dependent care Flexible Spending Accounts 6. Pre-tax commuter and parking benefits 7. 401(k) Savings and Investment Plan with company match 8. Flexible paid time off (unlimited or accrued vacation and sick leave) 9. Paid parental leave 10. Employee Stock Purchase Plan 11. Adoption assistance 12. Financial planning and group legal 13. Voluntary benefits including auto, homeowner and pet insurance

About Us

As a world leader in cloud solutions, Oracle uses tomorrow’s technology to tackle today’s problems. True innovation starts with erse perspectives and various abilities and backgrounds.

When everyone’s voice is heard, we’re inspired to go beyond what’s been done before. It’s why we’re committed to expanding our inclusive workforce that promotes erse insights and perspectives.

We’ve partnered with industry-leaders in almost every sectorand continue to thrive after 40+ years of change by operating with integrity.

Oracle careers open the door to global opportunities where work-life balance flourishes. We offer a highly competitive suite of employee benefits designed on the principles of parity and consistency. We put our people first with flexible medical, life insurance and retirement options. We also encourage employees to give back to their communities through our volunteer programs.

We’re committed to including people with disabilities at all stages of the employment process. If you would like accessibility assistance or accommodation for a disability at any point, let us know at +1.888.404.2494, Option 1.

Disclaimer:

Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.

Oracle is an Equal Employment Opportunity Employer*. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

* Which includes being a United States Affirmative Action Employer

Title: Administrative Associate

Location: United States

US – Remote

Full time

Who we are:

The Association of American Medical Colleges is a not-for-profit association dedicated to transforming health care by supporting the entire spectrum of medical education, medical research, patient care, and community collaborations conducted by our member institutions. We are dedicated to the communities we serve and steadfast in our goal to improve the health of people everywhere. The AAMC strives to make a positive impact not only in your career, but in your life. We offer a comprehensive benefits package which features:

– Significant employer 403(b) contribution

– Public transportation subsidy – Generous paid time off program – Tuition reimbursement – Wellness program that includes: discounted gym membership, onsite yoga and sponsored sports teams

Why us, why now?

A service of the AAMC, the Visiting Student Learning Opportunities (VSLO) program enables thousands of students at medical schools across the US and internationally to search for clinical rotations offered by hospitals and health systems. Over 43% of all medical graduates have accepted a rotation through the VSLO program and more than 300+ teaching hospitals have joined the program.

In this role, you will work directly for the VSLO Senior Director, to provide a wide range of administrative and project support functions that support the success of VSLO operations. You will ensure consistent professional delivery of meeting logistics and presentations, manage travel, maintain the file systems and monitor all VSLO billing.

How will you make an impact?

• Develop VSLO awareness and proficiency
• Within the defined process, execute annual institutional billing activities. Maintain and continuously monitor for accurate/updated billing contacts etc. within the defined process
• Work closely with VSLO teammates and AAMC finance and legal departments to insure professional, accurate and timely communications with VSLO user base re: all billing and participation agreements
• Principal liaison with AAMC Legal regarding questions and amendments to institutional business agreements
• Develop AAMC and VSLO awareness and proficiency
• Support VSLO leadership in the development and monitoring of the VSLO budget
• Draft and process invoices and contracts
• Support VSLO team travel logistics
• Work with teammates and colleagues to provide logistics and technical support for meetings that ensures a high-quality onsite or virtual experiences
• Assist with the development of presentations, and meeting materials
• Maintain the VSLO Communications Calendar
• Internet research related to projects
• Responsible for maintaining an accurate, curated VSLO file system and a timely process for all VSLO archiving functions.
• Provide general administrative support to the Senior Director
• Work closely with VSLO Technical Director in supporting Competitive Intelligence as needed

What will you bring to the role?

• A high school diploma and 4-5 years of experience
• Experience coordinating multiple assignments, calendar management, and office management including electronic file management.
• Strong verbal and written communication skills
• Attention to Detail
• Proficient in MS Office, especially PowerPoint, and Excel.
• Proficient in Salesforce, Workday, and Microsoft Teams

Remote Work Eligibility

This position is eligible for remote work in the continental US

If a bachelor’s degree is required, related work experience may be substituted in some positions. One year of college course work at an accredited institution is equivalent to one year of related work experience.

COVID-19 Vaccine Requirement

The AAMC is committed to providing and maintaining a safe work environment for all, taking measures to secure workforce continuity, and promoting the health and wellbeing of our members, stakeholders, and our communities at large. Therefore, the AAMC requires its employees to be fully vaccinated against COVID-19. Employees will be required to show proof they are fully vaccinated. Only vaccines that have been approved or granted Emergency Use Authorization (EUA) by the FDA, or listed for emergency use by the World Health Organization (WHO) will be accepted.

Permit Agent

Company Description

At Fastrax Permit Service, LLC we provide oversize/overweight trucking permits. We specialize in permitting oilfield equipment. We are looking for a new team member with a sharp eye for detail, sound judgement, and logic-based decision-making skills to help facilitate our growth.

Permit Agent Position

We are looking for a full-time remote Permit Agent. Candidates MUST have experience with Microsoft Excel and Google Sheets. Experience with oversized overweight permitting, and or DOT compliance preferable. The work is highly detailed, frequently under pressure with time sensitive deadlines. The ability to manage multiple tasks simultaneously is a necessity. We will provide all equipment necessary, and extensive training to help you develop the knowledge needed for this position.

Job responsibilities

• Locating well sites using online applications
• Accurately reading and transferring vehicle and equipment information from spreadsheets into online permitting systems
• Use electronic maps to plan routes of travel from well site to well site
• Take customer orders and answer questions

How to Apply

• Send resume to [email protected]
• Complete our pre interview aptitude test at: https://www.ondemandassessment.com/link/index/JB-ZBTSKPCRU?u=145179
• Must provide references

Compensation

• Salary: $20/hr. plus based on experience.
• Health Insurance: Company paid up to $1000/month for employee/spouse/dependents
• Life Insurance: Company paid $20,000 life insurance policy
• Paid Vacation: 10 days following first year anniversary
• Retirement: Company match Simple IRA after first year anniversary

Executive Assistant

• US – Remote
• General
• 586851

About Monetate

Monetate is shaping the future of digital customer experiences. Powered by patented machine learning, Monetate empowers organizations to use relevant data to make the most intelligent and personalized decisions across touchpoints. Capabilities such as testing and experimentation, recommendations, and automated 1-to-1 experiences give brands the ability to deliver the right experience at the right time to their customers. Monetate has incorporated powerful capabilities from Certona to provide the most comprehensive personalization solution, all within a single platform.

Founded in 2008, with a presence in the U.S. and Europe, Monetate is trusted by leading brands around the world and influences billions of dollars in revenue every year for top retailers such as Reebok, Office Depot, and Lufthansa Group.

About This Role

As an Executive Assistant, you will help support our Executive Leadership Team (ELT). You will help our ELT be successful and organized in their calendars, workflow, travel and overall administrative support. A great candidate for this role is someone who is highly organized, can juggle many tasks at once, is not easily overwhelmed, and is comfortable interfacing with all levels of internal management/staff and external partners/third parties.

Come Work for Monetate

Welcome to Monetate! Come join our fully remote work environment and be part of an exciting, innovative team that is shaping the future of personalized digital customer experiences.

Powered by patented machine learning, Monetate empowers organizations to use their relevant data to make the most intelligent and personalized decisions across all touchpoints through testing and experimentation, recommendations, and automated 1-to-1 experiences within one single platform.

Founded in 2008, with a presence in the U.S. and Europe, Monetate is trusted by leading brands around the world and influences billions of dollars in revenue every year for top retailers such as Reebok, Office Depot, and Lufthansa Group.

What You’ll Do

• Manage and organize the scheduling of meetings, events, and travel for executive-level leadership across multiple time zones
• Oversee general vendor management and coordinate vendors for events including but not limited to catering and service companies
• Manage expense reporting for the ELT members you’re supporting
• Generate reports in Excel, create PowerPoints, and compile materials for reports as needed
• Manage incoming/outgoing company mailings and packages
• Support additional company projects and objectives from administrative end as needed

What You’ll Need

• 3+ years’ experience providing high-level administrative support for executives/leadership
• Ability to treat sensitive/confidential information with appropriate discretion
• Proven competencies in software applications and programs, particularly Microsoft Office, (including Excel, Word, Power Point, Outlook), Zoom, Slack, and Concur
• Strong sense of urgency, adaptability, and resourcefulness
• Needs strong attention to detail, task-oriented follow-through, and organizational skills

Bonus

• BA or BS degree preferred

Monetate Perks

• Flexible schedule and time away programs
• Paid company holidays and global volunteer day
• Generous health, wellness, and benefit programs, including 401(k) match and pet insurance
• Opportunity for impact, rapid career growth, and intellectual stimulation
• Passionate, high-achieving teammates excited to help you succeed and learn
• Company events and other activities (Holiday parties, Happy hours, Volunteering)

Executive Assistant

United States 

Executive

Full Time

Remote

About us:

Live experiences help make us human, bringing us across today’s social and digital ides to focus on what truly connects us – the here, the now, the once-in-a-lifetime moment that we share – together. To fulfill Gametime’s vision to unite the world through shared experiences, we deliver fans an extraordinary experience for enjoying, discovering, and purchasing last-minute tickets to live events.

With platforms on iOS, Android, mobile web, and desktop supporting events across the US and Canada, we are reimagining the event ticket experience in a mobile-first world.

The Role:

Gametime is seeking an Executive Assistant to support our CEO and other members of our Executive Team (think Brady searching for his Gronk). Our ideal candidate will thrive in our innovative, fast-paced, and growing organization. You strive to help to cultivate connectivity across departments, driving efficiency and bringing productivity to the next level. Help the Gametime Executive team, focusing on the CEO, by being the number one problem solver at Gametime. Establish priorities with the CEO and their leadership team, driving teams towards execution. Manage emerging issues in a proactive manner by anticipating the CEO’s needs. Support internal and external communications between your executives, executive team, and important partners including taking notes and tracking action items in meetings. Being able to manage a company’s wide programs while understanding the big picture priorities. Assist Gametime in aligning cross-functional teams. Collaborate with peers, colleagues and across teams to support company-wide projects and goals.

What you’ll do/own:

• Act as time-advocate, and liaison for Executives
• Act as a team point person: handle team requests, problem-solve, and assist with keeping the team on-track and organized
• Maintain department’s communications, meeting notes, project plans, goals and group tasks.
• Draft and edit presentations with extraordinary attention to detail and other meeting deliverables.
• Manage complex calendars
• Plan events and work with executives to coordinate team off-sites, virtual events and team building activities.
• Over-communicate (within a remote environment) potential challenges or changes

Our ideal candidate has:

• 3+ years of prior Executive Assistant experience
• Aligned with Gametime’s core value of Above & Beyond (more than expected) with impeccable attention to detail and ability to follow through
• Aligned with Gametime’s core value of One Team One Dream team oriented philosophy and a commitment to supporting others (no challenge too big or too small because it’s all about the team and amazing collective results)
• Aligned with Gametime’s core value of Always be Curious (resourcefulness, learning)
• Project management and action item management experience
• Effective analytical skills and demonstrated ability to improve process and efficiency
• Effective organizational, problem solving, communication and interpersonal skills
• Highly motivated, organized inidual able to deliver results with minimal supervision in a sometimes-ambiguous environment
• Sports /Music/Entertainment enthusiast

What we can offer:

• Flexible PTO
• Medical, dental, & vision insurance
• Life insurance and disability benefits
• 401K, HSA, pre-tax savings programs
• New equipment setup provided
• Wellness programs
• Tenure recognition

Compensation Range:

• At Gametime pay ranges are subject to change and assigned to a job based on specific market median of similar jobs according to 3rd party salary benchmark surveys. Inidual pay within that range can vary for several reasons including skills/capabilities, experience, and available budget.
  • $100,000 – $140,000

Gametime is committed to bringing together iniduals from different backgrounds and perspectives. We strive to create an inclusive environment where everyone can thrive, feel a sense of belonging, and do great work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, veteran status, sex, parental status, gender identity or expression, transgender status, sexual orientation, national origin, age, disability or genetic information. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering ersity across our company.

Executive Assistant

at Datavant

Remote, United States, Canada

Datavant is a rapidly growing healthcare technology company with a mission to connect the world’s health data. By eliminating data silos in the healthcare industry, we aim to unlock opportunities to accelerate clinical data exchange, medical research, and help organizations design better ways to facilitate access, affordability, and quality of care leading to better patient outcomes.

By joining Datavant today, you’re stepping onto a highly collaborative, fully remote team that is passionate about creating transformative change in healthcare. We look for people who are smart, nice and get things done. We invest in our people and believe in hiring for high-potential and humble iniduals who can rapidly grow their responsibilities as the company scales. Datavant is a distributed, remote-first team (no office locations) and we empower Datavanters to shape their working environment in a way that suits their needs — learn more here! We are fully remote and distributed across the country with colleagues in all US, Canadian, and UK time zones.

In this expanded executive assistant role role you will bring strategic thought to your partnership with our Chief Product Officer (CPO) and our Head of Engineering by giving support, leverage, and peace of mind to them and other executives. You can and will grow as our team expands and executive needs become more complex, including the management of strategic projects and key organizational initiatives.

You Will:

• Deliver reliable, professional administrative support for the CPO and Head of Engineering as well as light support for their direct reports including:
  • Manage calendar, travel booking, and schedule internal and external meetings (e.g., executives, board members, clients)
  • Gather key data and draft company-wide communications from Executives
  • Facilitate internal company celebration events, ensuring accomplishments and employee milestones are recognized
  • Handle highly-confidential and/or sensitive information with discretion and tact
  • Planning, communication and event logistics for in-person team offsites (roughly once per quarter)
• Enable team to scale by ensuring no critical documents or processes fall through the cracks, including:
  • Own and manage the calendar for critical meetings and bonding events, ensuring they occur with proper preparation and smooth logistics
  • Reconcile vendor commitments, employee expenses and credit card statements for executives you support
  • Ensuring vendor quotes and engagement letters are routed correctly, and centralized for easy access
  • Bring a mindset for process improvement to all things, suggest more efficient ways to conduct core executive operations

This role does not:

• Support executives outside of professional requirements (no personal support)
• Report to the CPO/Head of Engineering. You will be part of a broader, high impact EA team.

What You Will Bring to the Table:

• Prior experience in an executive assistant role supporting a C-Suite Level Exec is highly valuable, especially if some of that experience is at larger companies (2,000+ employees)
• World-class attention to detail: names are spelled correctly, time-zones are accurate, you proofread all your work by default.
• Professional and helpful: you are accessible yet appropriately distanced, you offer help proactively when needs arise without aggressively inserting yourself. You feel comfortable knowing when to make decisions without all the necessary input (“ask for forgiveness rather than permission”), and when to wait or escalate,
• Well organized: you have a system to track key activities, you follow up on all open items, no tasks fall through the cracks
• Fast response time, especially to requests from your Executives and when coordinating meetings with external parties
  • Generally answer all direct Executive needs/questions within 4 hours between 8am and 6pm EST on work days
  • Some responsiveness over evenings/weekends is expected (don’t ‘go dark’ from Friday 5pm to Monday 8am)
  • On occasion, long hours, weekend work, and on-call support may be needed. Ideally these needs are seen in advance and can be discussed.
  • Follow up with external parties regarding coordination/scheduling should happen within 12 hours (OK if meeting arrangement is not finalized, but must acknowledge request and start conversation same day)
• You understand and respect confidentiality
• Ability to travel throughout the year for Leadership and EA offsites

We are committed to building a erse team of Datavanters who are smart, nice, and get things done where every Datavanter is empowered to bring their authentic self to their work. We are all responsible for stewarding a high-performance culture in which all Datavanters belong and thrive. We are proud to be an equal opportunity employer and welcome applications from people of all backgrounds and experiences.

Our compensation philosophy is to be externally competitive, internally fair, and not win or lose on compensation. Salary ranges are developed with the support of benchmarks (competitive San Francisco rates for US-based roles) and industry best practices.

We’re building a high-growth, high-autonomy culture. We rely less on job titles and more on cultivating an environment where anyone can contribute, the best ideas win, and personal growth is driven by expanding impact and less by title. This means we default to simple job titles (e.g., Software Engineer) rather than complex ones (e.g., Senior Software Engineer). The range posted is for a given job title, which can include multiple levels. Inidual rates for the same job title may differ based on their level, responsibilities, skills, and experience for a specific job. The estimated salary range for this role is $100,000-$160,000.

EXECUTIVE ASSISTANT & CAMPAIGN SUPPORT (CONTRACT OR FULL TIME)

Founded in 2011, Fight for the Future is a digital rights nonprofit known for organizing the largest online protests in history. Our mission: to ensure that technology is a force for empowerment, free expression, and liberation rather than tyranny, corruption, and structural inequality.

Our small team of artists, strategists, and technologists is known for moving at lightning speed, using our organizing and communications expertise to generate more public attention around an issue in just a few weeks than much larger organizations may have in years. We then channel that awareness into action and score victories others may have written off as unwinnable. Our many accomplishments include: coordinating the largest online protest in history, in which over 24 million people and hundreds of websites were able to defeat the 2012 SOPA/PIPA bills, spearheading the campaigns that won the strongest net neutrality rules in the world; and stopping the use of facial recognition surveillance at at more than 40 of the country’s largest music festivals.

JOB DESCRIPTION:

Fight for the Future is currently seeking an Executive Assistant to support the day-to-day work of their Executive Director and Director, as well as the campaigns that they lead. We’re at a critical juncture in our org’s 10-year history, where we are seeing huge growth in the need for our activism and advocacy, and this role will help to keep us at the peak of our organizing skill and capacity. As you collaborate with Fight’s leaders, you’ll touch major tech policy fights that will have direct and lasting impact on issues like abortion access, voting rights, racial justice, and LGBTQ+ protections.

Learn more about our priorities for 2023 here: https://www.fightforthefuture.org/2023

This multidisciplinary role will include traditional EA responsibilities like scheduling, managing donor relationships, and streamlining internal processes. But it will also include direct support on the campaigns led by our Director, with a specific focus on fighting censorship and defending freedom of expression online. You could be tasked with drafting/editing press releases, communicating with coalitions, or doing outreach to lawmaker’s offices. We’re looking for someone with both excellent organizational skills and strong writing abilities, with a high ceiling for growth in both areas.

This is a unique opportunity for a highly organized person to experience the inner workings of a small, tech-focused activist team and work with veterans of the progressive political space. You will develop expertise in tech policy, get direct experience with contributing to and managing campaigns, and have the opportunity to advance and evolve your role on the team.

If this sounds exciting and you feel you could be a fit, we’d like to hear from you. We are a 100% remote team.

Responsibilities:

• Support the day-to-day work of the Executive Director and Director in the following ways. (30%)
  • Assist with calendar management including scheduling and rescheduling of calls, tech coordination (zoom, jitsi etc.), meeting prep, and a weekly schedule look-ahead email. This will require professionally engaging with external stakeholders.
  • Make travel arrangements, submit reimbursements and complete other misc admin tasks.
  • Help with board meeting prep and logistics, organize team socials, support retreat planning.
• Provide campaign support for our Director. This work is more writing-focused and could include drafting a petition and social media copy, emailing and coordinating with coalition members, or reaching out to Congressional offices. In collaboration with the ED and Director, you will be assessing what is most needed on a day-to-day basis, and triaging your time between other responsibilities. Depending on capacity, you may take on other writing and copy editing projects for the campaigns team. (40%)
• Assist with fundraising efforts. Our ED and Director lead our fundraising efforts, but the whole team chips in, so you will be a critical part of keeping it focused and organized. This work will include managing donor lists, preparing slide decks, sending thank you notes, drafting regular communications to our donors, and managing our store and periodic merch drops. (20%)
• Pick up special projects as needed in order to take things off of the ED and Director’s plates, and to support the overall team. (10%)

Requirements:

• 1-2 years experience in a setting where tasks were relevant to the job description and qualifications; this could include internships, sustained volunteer work on campaigns or advocacy efforts, or customer service roles.
• Customer service mindset; displays courtesy and sensitivity to all. Able to navigate high level relationships and sensitive situations with grace and thoughtfulness.
• Extreme sensitivity to detail; you’re a reliable typo-catcher and a stickler for protocol but you can still move quickly. The perfect won’t be the enemy of the good.
• Responsiveness; you attentively monitor your inbox during work hours and respond quickly to internal and external requests.
• Management skillsboth managing up and across the team. You can get your boss to do what is needed and communicate with your peers to ensure you have what you need. You’re not afraid to ask for help or remind people of what you need.
• Comfort with (and maybe you even enjoy) a fast-paced work environment. You can confidently manage switching topics and contexts. The news cycle is a factor in our campaigns and we sometimes pivot quickly to take advantage of the biggest opportunities.
• Strong and adaptable writing skills.
• Systems thinking. You can help to streamline our processes across the organization as needed. You see the opportunities to increase efficiency and relish the opportunity to fix and improve.
• Deep and critical thinking on politics and technology. You’re committed to Fight’s values in the work we do including a relentless focus on impact; a commitment to fighting for justice for those most impacted; a need to get the substance right and back everything up; a desire to not let partisan politics get in the way of victory; and a hunger for the biggest moon shot wins.
• Cool with working remotely but place value on getting to know the rest of the team through digital channels. You are fluent in G-suite and obsessed with project management software (we use Asana). You’re a quick learner on new software and tools.
• Demonstrated ability to work in and contribute to a erse, equitable, and inclusive environment.

Awesome but not totally required:

• Previous EA experience
• Experience in activism and/or organizing in political movements
• Fundraising experience
• Based in Boston or New England for ease of in-person time with leadership

Reports to Executive Director

Compensation: This is a full-time position but we would be open to a contract, at least to start. The salary range for the full time position is $55,000 to $65,000, depending on experience. You don’t need to be based in the U.S. but language fluency and knowledge of the U.S. political system is a must.

Benefits for full time US-based employees at FFTF include:

• Four Day Work Week
• Uncapped Paid Time Off policy
• Platinum Medical Insurance (100% of premium covered for employees and dependents)
• Dental Insurance (100% of premium covered for employees and dependents)
• Professional Development Reimbursement
• Office Equipment Reimbursement
• Matching 401k
• 10 weeks paid family leave after the first year of employment

Fight for the Future is an equal opportunity and inclusive employer. FFTF does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. We believe that a erse staff enables us to better understand and serve our members, audience and community. Women, people of color, and members of low-income, disadvantaged, and LGBTQ communities are strongly encouraged to apply.

Admissions Assistant

Global | Admissions | Full-time | Fully remote

Title: Admissions Assistant

Department: Admissions

Compensation: $43.5K; uncapped variable comp (bonus)

Hours: Full Time, 40 hours per week, 7am-3:30pm CET, 10am-6:30pm India

Location: Global (Singapore, India, UK preferred)

Employment Status: W2, Non-Exempt or 1099 Independent Contractor

Let’s start by telling you why we are in business together:

Our iPEC global mission is to raise the consciousness of the world one person at a time. We are determined to do just that, by bringing great coaching and Energy Leadership to the world and our Admissions Team. In our team, we are aiming for a high collective energy (i.e. level 6/5 energy). We are looking for someone who wants to support our team, will manage a erse collection of tasks and is also energized by supporting our team’s cohesion and happiness. We have a strong belief that our organization and the people within should reflect both our mission and our foundational principles, and therefore we are looking for YOU; An iPEC graduate with high levels of anabolic energy to join our team as an Admissions Assistant.

What is the role of the Admissions Assistant?

In this role, you will be the first voice people hear when they have shown interest in our coaching course and start building a relationship of a lifetime. You will use the phone, live-chat, text and email in response to inquiries from prospective students. You will also work with incoming prospective students to provide educational materials and follow-up support during the enrollment process. A key function of this role is to make outgoing calls and set appointments for Admissions Coaches (in multiple time-zones), including the processing of back-end enrollment documentation.

We ask you in your role of Admissions Assistant to:

• Be dedicated to this position for 40 hours a week, spread over 5 days, in a schedule coordinated between the members of the Admissions Assistants team to ensure consistent coverage around the globe
• Maintain and route communication, via phone, live-chat, text and email
• Make outgoing calls according to goal per week to engage prospective students
• Set Appointments for the Admissions Coaches according to goals
• Use our CRM accurately and follow our processes
• Connect with the prospective student to understand where they are in their journey right now, whilst acknowledging and validating.
• Contribute to the customization of current processes to meet our erse audience
• Function within the policies and procedures of iPEC Coaching
• Accept other responsibilities as assigned

We offer you in your role of Admissions Assistant to:

• Work in a small team that is dedicated to maintaining our team energy at level 6/5
• Opportunity to develop yourself as our team continues to grow globally
• Contribute to the mission of raising the consciousness of the world and increasing our impact
• Work from your preferred location (suitable for the admissions process)

We are looking for the following certifications, accreditations and experience in our AA-role:

• iPEC Certified Professional Coach
• ACC certification or higher preferred
• ELI- MP Certified preferred
• Fluent in English (other languages are a plus)
• Relevant customer service or Call Center sales experience preferred
• Understanding and ability to connect with different cultures

We are looking for the following technical requirements:

• Proficiency in relevant computer applications (Google Suite and Hubspot)
• Knowledge of Call Center telephony and technology
• Excellent data entry/keyboard skills
• Strong aptitude for time zones
• Tech-savvy – able to learn systems, data and workflows
• Internet speed minimum 50 Mbps download and 10 Mbps upload

We are looking for the following core competencies:

• Coaching (that is who we are!)
• Customer Service
• Excellent Phone skills
• Willing to work flexibly, including evenings and weekends as and when required
• Consultative communication skills (both verbal and written)
• Relationship Building
• Ability to organize work and prioritize
• Self-motivated
• Thrives in a fast-paced, high volume environment
• Willing to learn and grow
• Attention to Detail
• Time management
• Confidence
• Integrity

If you would like to be considered, please submit the following:

• Current resume/CV (including your CPC dates and languages)
• Written response to the question: Why do you want to be an Admissions Assistant for iPEC?
• ACC/PCC/MCC certificate from ICF (if applicable)
• Website address (if applicable)

Commitment to Diversity & Inclusion

It is iPEC’s mission to raise the consciousness of the world, one person at a time. Through our talent, we believe that ersity and inclusion make us a more innovative and vibrant place to work with our mission in mind. To learn more about iPEC’s commitment, please click here: https://www.ipeccoaching.com/ersity-equity-inclusion

Program Assistant – U.S

Programs Brooklyn , New York

ABOUT WITNESS

We are a global human rights organization, a collective of passionate human rights activists with (mostly remote) team members all over the world. WITNESS’ mission is to help people use video and technology to protect and defend human rights. We are a 40-person multi-disciplinary team with staff based across 5 continents. While we’re legally a non-profit that is registered as a 501(c)3 in the U.S, we are a global collective: our staff members (as well as consultants, interns, fellows and a vast community of partners and collaborators) are based around the world and reflect a group of activists with erse skills and backgrounds.

WHAT WE DO

WITNESS pairs grassroots community support with advocacy at a systems level. Our team works holistically on a global scale to understand how communities are using and want to use video and technology for human rights. With a cellphone camera, anyone can become a human rights defender and expose injustice, making it harder for perpetrators to hide or for systems of oppression to remain invisible. But using video for community organizing, justice and accountability can be dangerous – videos can put defenders (or those they film) at risk, can be used against communities in court or deceitfully discredited by tired old power narratives. Filming is almost never enough – for videos to make a difference they need to work alongside strong advocacy or legal strategies; they also need to be created, preserved and shared in ways that avoid creating more harm or trauma.

New threats to human rights are emerging at the intersection of artificial intelligence, misinformation and disinformation and a global wave of rising authoritarianism.

When it comes to systemic challenges we are on the watch for both existing problems like how large amounts of critical human rights footage are lost because of the arbitrary decisions of platforms but also emerging threats and opportunities, such as those posed by deepfakes’, new ways to manipulate media to make it look like someone said or did something they never did.

WITNESS 2021 Year in Review

ABOUT THE TEAM

The WITNESS United States Program supports activists, advocates, and legal experts across the U.S. to better utilize digital video and technology to expose abuses, create counter-narratives, uphold human rights values, and advocate for change. Currently, our work is focused on (but not limited to) ending state violence through the thematic areas of police accountability, decarceration, immigrant and Indigenous rights, and land defense. To address these issues, we engage in partnerships, provide workshops and develop training resources that touch on everything from documenting human rights violations, to effective and ethical storytelling, to holistic digital security practices. This summer, the U.S. Program began collaborating with several other regional and thematic WITNESS programs to strategically design and implement a 3-year Collaborate for Impact project that aims to support youth and Indigenous communities in using video/technology for earth/land defense in the context of the climate crisis.

THE ROLE

We are seeking a Program Assistant to help ensure Program leads are supported in meeting program goals, and also ensure smooth functioning of administrative systems at WITNESS. They will be responsive to the operation’s team requests to support the smooth functioning of our systems across WITNESS: financial, human resources, security, technology, external reporting and donor tracking. They will also support program work with necessary tasks related to trainings, convenings and presentations.

THE RESPONSIBILITIES

Program:

• Provide general administrative support to WTNESS’s Program work in your region
• Assist with the management of WITNESS databases, updating and tracking partner’s and other important contact information
• Assist with organizing materials for in person and online trainings and presentations
• Support trainings and events/convenings when needed
• Assist with coordinating travel and logistics for conferences based in the region
• Assist the team as necessary with other tasks to support our Program work.

Cross Team Support and Collaboration

This role will act as the primary liaison between the Regional Program Team and our core support functions Fundraising, Finance, HR and IT.

The position will be focused on ensuring the effective flow of information, supporting compliance, reporting and the correct application of our policies and procedures. There will be a strong need for effective cross-team collaboration and communication, ensuring that expectations are well communicated and deadlines are met.

Typical support tasks will include:

Finance

• Provide support with budgeting, tracking spending and the timely completion of expense and credit card reconciliations, along with other finance related requirements of Program leads
• Lead on working with the Finance team to address Visa card and payment issues as they arise.

Human Resources

• Support the team with HR reporting requirements including timesheets, vacation, sickness and other time off reporting, updating calendars and meeting required deadlines
• Support with the process of recruitment, pre-hire setup and coordination of onboarding new team members and regional consultants

External Relations (Fundraising and Communication)

• Support with information requests for donor reports, funding applications, the updating of contact databases, and helping to arrange Donor meetings

Information Technology

• Assist with the management of the regional team’s hardware and software requirements
• Troubleshoot with Tech team on computer problems and with equipment shipping as needed

Security

• Assist in creating and updating travel memos and other security assessments and reports

Reports to: Program Leads

Start Date: ASAP

Principle Relationships: Program Leads, Finance team, HR, IT Team

Title: Program Assistant- U.S.

THE IDEAL CANDIDATE

Experience: Human Rights Background in (or passion for) human rights; understands networks, grassroots organizing and how activists mobilize online. Committed to social justice and WITNESS’ values/mission and to a global, human rights lead approach.

Languages: We are a global team who use English as our shared language, as such this role requires a high proficiency of written and spoken English. Additional languages are a plus.

Other Important Skills:

• Applicants will need to demonstrate organizational skills including attention to detail, time management, taking initiative, and to take ownership of assigned tasks.
• Strong communication will be essential
• WITNESS works as a digital team and a comfort and familiarity with technology will be essential.
• Experience communicating via email, using online calendars, documents, spreadsheets and creating presentations will be required.

Characteristics: Strong interpersonal skills and aptitude for cross-cultural communication. Team-minded. A doer. Is organized and follows through. Espouses good humor under pressure; inspires others.

Education: You can tell us about your degrees, but we’re more interested in what your passions are and what you can do. If your degrees are part of that story, great! (But no formal education required).

Location: We are a globally distributed, remote workforce; this is a full-time position, the location is flexible with a strong preference for candidates located in the United States. Flexibility in location will be considered provided some overlap of working hours with the rest of the team can be ensured and subject to the organization’s ability to offer employment in new locations.

At this time, our team members are working through hybrid office arrangements, combining remote at-home work with intermittent use of offices and/or co-working spaces.

These include: USA, Mexico, Brazil, UK, Netherlands, Nigeria, Kenya.

Typically, we can only consider applicants who are already legally able to work in the country in which the role is based. Visa sponsorship or relocation allowance are rare, and offered only for specialized positions. The successful candidate must have the legal right-to-work in the location in which they will be based.

Compensation: WITNESS operates a salary localization policy using a combination of regularly reviewed FX and salary adjustment multipliers for location.

Based on current rates, gross salaries for some of our current locations are given as an example:

• United States – USD 46,000

Duration: This is a full-time fixed term contract with a flexible start date and end date of October 31, 2024.

Benefits:

• Health: WITNESS also offers competitive and robust medical benefits that cover an inidual’s medical, dental and vision at 100% and covers a % of the inidual’s dependents.
• Life Insurance & AD & D: WITNESS provides life insurance and AD&D payable at one time (1x) the employee’s salary, to the beneficiary, in the event an employee were to expire while employed by the organization.
• Remote Work Stipend: WITNESS recognizes that flexible working arrangements are key to equity and inclusion in the workplace and we provide a $175 USD monthly remote work allowance, we are happy to talk about the type of flexible arrangements that might work best for you. This remote work stipend is provided to all staff members to pay for extra equipment, electricity, stationery, internet, wellness, or whatever an employee deems necessary in order to work remotely. Please note that a computer and basic accessories are provided to all employees at the time of hire.
• Pension Contributions: After 1 year of service at the organization, WITNESS will contribute 3% of an inidual’s gross salary towards a global retirement fund.
• Paid Time Off: WITNESS has a range of paid time off types that support our staff.
  • Vacation leave: that meets local statutory levels or 15 days whichever is higher, in addition to staff’s local public holidays.
    • The vacation allowance increases by 5 days to 20 days after 3 years of service.
  • Personal / Wellness leave: 5 days staff can use at any time to recharge in recognition of the importance of supporting positive mental well being.
  • End of Year closure: which usually is equivalent to a minimum of 5 days leave in addition to any public holidays across the last week of December and early January.
  • Sick Leave: follows local statutory guidance however;
    • WITNESS ensures a minimum of 10 days paid time off for occasional sickness and health related absences.
    • A minimum of 6 weeks of full pay in instances of longer term absence.
  • Sabbatical Leave: At the 10 year mark we offer staff 10 weeks of paid time off in order to take a break, gain new insights and expand their horizons.
• Work/ Life Balance :WITNESS believes in creating a healthy work environment in which flexible schedules are available, we also understand that sometimes an employee may just require a few hours to take care of personal issues in which case they can adjust their hours to make up for the time instead of taking a full day of leave. Both are allowable once agreed upon with the departmental supervisors.
• Mental Health Policy: WITNESS feels that all employees should feel supported both physically as well as mentally while they are at work and realizes that many times the issues that we deal with, the materials that we watch and the events surrounding some of the work that we do, can lead to feeling unwell and not in a good space.
  Should a situation arise in which an Employee requests support on mental health, WITNESS will award (10) days of WITNESS paid leave.
• Professional Development: In support of the growth and development of our staff, WITNESS regularly seeks opportunities for professional development, exposure to new skills and supports a culture of learning.
  • As part of this we offer staff Reading Days (1 day per month) where staff can take a day to read, study and connect more deeply with peers, partners and colleagues to further functional knowledge relevant to their role or deepen their general understanding and ability to support human rights work.

HOW TO APPLY

If you are interested in joining the WITNESS team, please apply through BambooHR. You will need to attach your resume, cover letter, and contact information for 3 references.

Please include a cover letter. We are interested in hearing about what you’ve done, what you can do, and what you want to do at WITNESS.

Please note that if you are applying via a link in a 3rd party system (Indeed, Glassdoor, LinkedIn, Zip Recruiter etc), be sure that you are going through the application link in BambooHR.

APPLICATION DEADLINE: Applications are accepted on a rolling basis until candidates have been shortlisted; early applications encouraged. Please note that due to the volume anticipated, we will not be able to respond inidually to each applicant. We kindly ask that you do not send duplicate applications via mail or email, and no phone calls. No recruiters please.

WITNESS is a global human rights organization and aims to build an inclusive workforce that is reflective of the communities we work with. We are interested in building a talented team that brings their true selves with erse backgrounds, cultures and perspectives. We are interested in receiving applications from those who are marginalized and underrepresented.

WITNESS is an equal opportunity employer. People of all ages, races, ethnicities, national origins, religions, genders, gender identities and expressions, sexual orientations, and iniduals protected by any other statuses under international federal, state or local laws, including but not limited to, disability, marital, domestic partnership, familial, caregiver, transgender, military or veteran statuses, are encouraged to apply.

http://www.witness.org

Location

Brooklyn , New York

Department

Programs

Employment Type

Employee – Fixed Term

Minimum Experience

Entry-level

Compensation

USD 46,000

NEW ADMINISTRATIVE ASSISTANT IV JOB

IN USA, REMOTE!

Administrative Assistant IV 431965USA, Remote

POSITION TYPE

TemporaryAdministrative , Research , Scheduling

ESTIMATED DURATION (IN WEEKS)

20

DESCRIPTION

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Title: Administrative Assistant IV

Duration: 02/13/2023 – 07/31/2023 Location: Remote

Description

Experience Level: 7-10 years Performs a variety of administrative functions. Schedules appointments and assists with scheduling for events/programs. Helps manage sales assets (post new assets to internal company system, retire old assets as directed, manage expiration and ownership of assets). Composes memos and articles for relevant newsletters with provided information, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget. Requires a high school diploma with 0-2 years of experience in the field or in a related area. Has knowledge of commonly – used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision. Typically reports to a supervisor or manager.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.)

Sr Executive Administrative Assistant (100% Remote/Virtual)

Full time

job requisition id

R238985

ARE YOU A CURRENT US FOODS EMPLOYEE? PLEASE APPLY DIRECTLY THROUGH OUR INTERNAL WORKDAY CAREER SITE.

Join Our Community of Food People!

US Foods is searching for an experienced, reliable and task-oriented Sr Executive Assistant. The Executive Assistant will work directly with C-level executives, primarily a Corporate Officer, and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.

Flexible Work Policy: The Sr Executive Administrative Assistant position has been segmented as Remote Anywhere meaning the work is completed 100% remote/virtual anywhere in the United States except Hawaii or United States Territories

RESPONSIBILITIES:

• Serves as primary point of contact to a Corporate Officer.
• Provides consistent high quality administrative support to the Executive team, using sound judgment in dealing independently with a variety of routine and non-routine problems and situations.
• Manages the calendar and daily schedule of assigned Executives, ensuring the most efficient use of time.
• Serve as a liaison between assigned Executives and other key members of management and employees related to Company activities.
• Arranges teleconferences and meetings; makes travel arrangements and processes expense reports in a timely manner.
• Takes the lead in developing and maintaining efficient filing systems to ensure files are accurately maintained, archived, and readily retrievable
• Prepares accurate drafts/final documents from rough copy, proactively identifying any issues, problems or inconsistencies within the material.
• Provides support for a variety of department projects and initiatives.

QUALIFICATIONS

• Education/Training: High School Diploma required; college degree preferred.
• Related Experience: Minimum of 5 years prior executive level administrative assistant experience required.
• Knowledge/Skills/Abilities: This role entails interacting with internal and external parties at a very senior level, requiring tact, diplomacy and unfaltering confidentiality. Proficiency in all Microsoft Office products is required. The ability to work in a fast paced environment; strong planning and time management skills; excellent interpersonal skills as well as written and oral communication skills; and the ability to multi-task under pressure.

The following information is provided in accordance with certain state and local laws. Compensation depends on experience, geographic locations, and other factors permitted by law. In Colorado, the expected compensation for this role is between $43.32 and $54.18. In New York City, the expected compensation for this role is between $48.22 and $60.24. This role is also eligible for [overtime compensation.] Benefits for this role include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here: https://www.usfoods.com/careers/benefits.html.

***EOE Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status***

Executive Assistant to Chief Operating Officer (U.S.)

at SaaS Academy

Remote – US/Canada

Central, Eastern, or Atlantic time zone required

Salary: $70000 – $75000 USD

Unlimited PTO | Fully Remote | Generous Benefits

About SaaS Academy

The SaaS Academy Team is on a mission to help Software as a Service (SaaS) companies grow to new heights through world-class coaching and training.

Our CEO, Dan Martell, is an award-winning entrepreneur and investor who has founded multiple companies. He was named Canada’s top angel investor and he’s completed over 40+ investments with amazing companies like Udemy, Intercom, and Unbounce.

About the Role

We are looking for a smart, hungry, and highly organized person to join our team as the Executive Assistant to the Chief Operating Officer (COO). In this role, you will be responsible for administrative tasks, creating and documenting Standard Operating Procedures (SOPs), and managing various projects across all business operations. Additionally, excellent spoken and written English skills are a must, as you will be responsible for communicating with team members and stakeholders. It is essential that you possess strong interpersonal skills and the ability to make everyone you interact with feel seen, heard, and respected. If you are a project management and productivity nerd with a passion for excellent communication, we encourage you to apply for this exciting opportunity.

Here are the three primary components of the Executive Assistant to the Chief Operating Officer role:

1. World-Class Administrative Professional: We are seeking a highly organized and proactive inidual that is highly experienced in inbox management, action item tracking, calendar management, and note-taking.
2. Excellent Documentation and Communication Skills: Follow established procedures and identify when new processes need to be documented and have the ability to create standard operating procedures (SOPs) autonomously. In addition, this person will have strong communication skills, both verbal and written, as their role involves interacting with colleagues, clients, and stakeholders.
3. Outstanding Operational Support: Provide exceptional project management support to the COO, collaborating with multiple departments (People, Revenue Operations, Program Design, Events, Finance) to ensure the successful execution of projects and initiatives. Strong organizational and multitasking skills, as well as the ability to prioritize and manage multiple tasks effectively, are essential for this role.

Ideal Candidate

1. World-Class Administrative Professional: The thought of a perfectly-organized calendar and email filing system excites you, and you’ve built this for busy executives before. You’re comfortable building a meeting agenda and holding people to it, and have run the types of meetings that make everyone around you feel more productive. Your written communication skills are top-notch, and you’ve built the type of trust with executives in the past where they’ve allowed you to communicate directly on their behalf.
2. Excellent Documentation and Communication Skills: You’ve built SOPs/business playbooks before, and enjoy seeing the end result – a beautifully organized set of documents that helps people perform at a high level. Ideally, you’ve used modern software to do this (we use Notion), and feel at home teaching others how to use software like that if they’re less familiar than you are. When it comes to meeting notes, you’re highly capable of tracking dates, commitments, and action items, and summarizing them in a way that helps everyone stay on track. You’re a very candid communicator, and are comfortable with uncomfortable conversations. At SaaS Academy, we push each other to be 1% better every day, but we also know a high-feedback culture isn’t for everyone. In this role, it’s gotta be something that you embrace – not shy away from.
3. Outstanding Operational Support: You’ve supported busy executives before, and have helped them manage a literal mountain of to-dos, meeting requests, and demands on their time. You’ve got an innate ability to see around the corner – reading the play, knowing what needs to be done before being asked to do it, and showing up three steps ahead whenever possible. You’ve been told by previous team members and executives that you bring solutions, not problems – and are excited to bring that talent to SaaS Academy.

Experience and Qualifications

Required:

• Applicants who live in the US or Canada: Central, Eastern, or Atlantic time zone required
• Experience working remote-first
• Excellent written and verbal communication skills
• Candid Communicator
• Strong administrative foundation
• Experience with the following tech stack: Google Workspace, Slack, Notion, Voxer

Preferred:

• Interest and experience in personal knowledge management (PKM) tools/productivity strategies (GTD, OKRs, etc). Bonus if you’ve used tools such as Roam, Obsidian, Tana, etc to manage your own notes and tasks
• Strong organizational skills and attention to detail, with the ability to efficiently document and manage processes and outcomes
• A keen interest in learning and understanding the operational aspects of SaaS Academy

Benefits and Hiring Process

• Salary: $70,000 – $75,000 USD
  Generous Benefits: We offer Unlimited PTO, health benefits, development training, and a robust and nourishing culture & team that is world-class
• Please check out the How We Hire section on our website to see what the steps are for our hiring processtaking the time to apply means a lot to us! If you apply, you’ll hear from us, whether we feel you’re a good match for us, or not, as part of our process.

Administrative Assistant #7470

Bellevue, WA

ALTERNATE LOCATIONS

Telecommuter – United States

AREA OF INTEREST

Administrative and Support Services

Job Description

Symetra has an exciting opportunity to join our Retirement Sales team as an Administrative Assistant!

About the role

The Administrative Assistant will support the Retirement Sales leadership team and function as Reception/Office Manager. Provides a range of clerical/administrative support tasks. Responsibilities include the organization, prioritization, and coordination of work including confidential information. Duties include providing service to customers, staff and visitors; typing/editing and proofreading various department documents, creating and maintaining filing systems, scheduling meetings and general calendar management. Duties will vary by department.

Responsibilities

• Schedule meetings for department managers and staff, resolve meeting conflicts or communicate scheduling changes to meeting owners.

• Schedule virtual meetings and physical conference rooms, communicate with internal and external attendees, order and set up equipment as needed. Order and set up catering for meetings as applicable/needed.
• Compose/edit/proofread a variety of correspondence, reports, policies, forms, and other printed or electronic materials.
• Support team with event organization as needed.
• Create and maintain organizational filing systems, paper and electronic.
• Order office supplies, maintain inventory of department equipment and supplies.
• Coordinate gifts/purchasing, expense reporting and invoice reconciliation.
• Handle any mail, shipping or special delivery services as needed.
• Answer incoming calls and e-mails, take messages, prioritize, screen and route as appropriate.

What we offer you

If you want to invest in yourself and build a career, this is a great place to work. If you don’t want to put in the effort to learn the industry and become a student of the business (it takes real effort!), there are easier places to work. Cris H. – AVP Internal Sales, Training and Development

Symetra is inclusive of all employees regardless of their personal differences. Darrell J. – Actuary III

Symetra values learning. Symetra has so many resources – whether that is the Student of the Business courses, sponsorship of professional certifications, or just inidual employees being so willing to teach and answer questions. Felicia D. – Financial Reporting Lead Senior Analyst

Benefits and Perks

We don’t take a one-size-fits-all approach when it comes to our employees. Our programs are designed to make your life better both at work and at home.

• Flexible full-time or hybrid telecommuting arrangements
• Plan for your future with our 401(k) plan and take advantage of immediate vesting and company matching up to 6%
• Paid time away including vacation and sick time, flex days and ten paid holidays
• Give back to your community and double your impact through our company matching

Compensation

$28.85/hourly

Requirements

Your education, experience and skills

• High School Diploma
• At least 2 years of related experience
• Operate at a high level of integrity with the ability to handle confidential information appropriately.
• Detail oriented, self motivated, and able to multi-task and problem solve with minimal direction.
• Strong customer service orientation.
• Excellent communication and interpersonal skills.
• High level of follow up and responsiveness.
• Proficient in using Microsoft Office Suite.

We empower inclusion

At Symetra, we’re building a place where every employee feels valued, respected, and has opportunities to contribute. Inclusion is about recognizing our assumptions, considering multiple perspectives, and removing barriers.

We accept and celebrate erse experiences, identities, and perspectives, because lifting each other up fuels thought and builds a stronger, more innovative company. We invite you to learn more about our efforts here.

In a complex industry, we strive for clarity.

Symetra is a dynamic and growing financial services company with 60 years of experience and customers nationwide. In our daily work delivering retirement, employee benefits, and life insurance products, we’re guided by the principles of VALUE, TRANSPARENCY AND SUSTAINABILITY. That means we provide products and services people need at a competitive price, we communicate clearly and honestly so people understand what they’re getting, and we build products that stand the test of time. We work hard and do what’s right for our customers, communities, and employees. Join our team and share in our success as we work toward becoming the next national player in our industry.

Work Authorization

Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the United States at hire and must maintain authorization to work in the United States throughout their employment with our company.

Executive Assistant (Remote)

at MoveOn.org

Washington DC

Full-time Competitive Pay Excellent Benefits Work from Anywhere in the Contiguous U.S.

MoveOn is a people-powered force for progress. We wield independent political power by bringing millions together to take action to create a country with a place of honor and dignity for everyonewhere all are welcome, we take care of one another, and where everyone is set up to thrive.

For more than a generation, MoveOn has been a bulwark against the radical right and has channeled millions of voices to end wars, protect democracy, and advance justice for all. We’ve built political power for progressive change through mobilizing the left to elect Democrats so that we can advance our vision of an America for all.

The Executive Assistant provides administrative and strategic support to MoveOn’s Executive Director, managing her schedule and supporting time management and prioritization. This job requires professionalism, patience, positivity, constant juggling, organization, and calm under fire in the midst of battles to defend our democracy and defend our core values from unprecedented attacks. This position is crucial to the success of MoveOn’s important progressive efforts and will need to be in sync with the entirety of the organization to strategically advise and support the Executive Director.

Responsibilities:

• Work consistently with the Executive Director and Chief of Staff on a daily basis, keeping her on track and on time and helping her prioritize her schedule, outgoing communications, and public engagement to meet the organization’s needs.
• Organize and prioritize key information, issues, deadlines, and decisions for the executive office. Work in partnership with the Chief of Staff to execute ED priorities and projects.
• Absorb and understand the short- and long-term strategic priorities of MoveOn and the Executive Director, make scheduling recommendations, and communicate scheduling decisions to all involved in a fast-paced, ever-changing environment. Walling off distractions and protecting highly focused work sessions; or scheduling back-to-back conference calls during tight timelines as needed.
• Ensure that the Executive Director is in sync with staff and key partners, tracking incoming, confidential emails, responding to some, and ensuring that the Executive Director responds herself when necessary.
• Be ready to moderate internal staff calls when needed, including making sure that agendas are circulated in advance and call-in numbers are listed in Google Calendar invitations. You might take notes during meetings and calls, and you’ll make sure that everyone understands their follow-ups and actually follows up.
• Review, edit, fact-check, and help organize written materials that help the Executive Director communicate effectively with internal and external stakeholders.
• Maintain all essential functions of our virtual office, file expense reports and time cards, book flights, make sure contracts get signed, have meticulous attention to details and a pragmatic system for reminders.
• Keep a look out for upcoming opportunities and challenges that MoveOn generallyand the Executive Director specificallyshould stay on top of, ensuring every priority is addressed.
• Provide logistical support to convenings, board meetings, and other events as requested by the Executive office.
• From time to time, provide administrative support to the People Team, including but not limited to monitoring and responding to HR-related questions on slack, new hire paperwork, maintenance of personnel files, hiring and onboarding, etc.
• Other tasks as assigned by the Executive Director and/or Chief of Staff.

Required skills and experience:

• Has experience within some version of this role before.
• Experience as an assistant, scheduler, or similar support person for a person or team.
• Experience working at a fast-paced nonprofit, in the political campaigns world, or as an assistant to someone in an executive position.
• Understanding the needs and priorities of the organization from the viewpoint of the Executive Director when communicating to staff and partners.
• Methodical, organized, flexible with great time-management strategies.
• Grounded, self-aware, patient, and present.
• Clearly communicate when issues arise.
• Passionate about helping people.
• Empathic and emotionally intelligent, tuned in to the people around you.
• Politely assertive.
• Manage multiple and competing priorities.
• High degree of understanding around confidentiality and discernment.
• This role is remote but preference will be given to qualified candidates based in Washington, DC.

Reports to: Chief of Staff

Location: Position may be based anywhere in the contiguous United States. May require occasional travel.

Classification, Salary and Benefits: At MoveOn, we commit to equity in our compensation philosophy and practices. We are committed to equal pay for equal work. To counter systemic compensation issues in this country and pay inequality, we have a nonnegotiable compensation practice. We utilize benchmarking and peer organization data to ensure we provide competitive nonprofit compensation and benefits. The annual salary for this position is $94,309.60. In addition to the base salary, we offer a monthly home office subsidy. We also offer an internet and phone subsidy of $2,100 annually and a health and wellness subsidy of $900 annually. All of these cash benefits are added to your bimonthly paycheck. We offer strong medical, dental, and vision benefits, which are free to employees and children of employees (spouses or domestic partners can be added at a subsidized rate). We offer employer-paid premiums for life insurance; four weeks accrued paid vacation time per year, prorated for the period that you work; 18 weeks of paid parental leave (birth, adoption, foster care placement of a child), 10 days accrued paid sick time prorated for the period that you work; paid family medical leave; and 8 staff holidays and 6 floating holidays. We contribute 5% to your 401(k) after six months of employment. We also offer a $1000 in professional development budget each year for each staff member.

MoveOn.org Civic Action and MoveOn.org Political Action provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.