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Senior Executive Assistant

Location Remote, United States of America

Job Id: R25983

Job Description

We are looking for a full-time, experienced Senior Executive Assistant who can provide high-level administrative support to our CEO. This role is pivotal in ensuring the CEO’s day-to-day operations run smoothly, allowing him to focus on strategic initiatives and decision-making. The Senior Executive Assistant will handle a wide range of administrative tasks, often of a confidential nature, and act as a key liaison between the CEO and other stakeholders within and outside the organization. This role will report directly to the Deputy Chief of Staff and is non-exempt.

What you’ll be doing:

• Have a detailed understanding of the CEO’s priorities and workload to predict, prioritize and make recommendations/offer scheduling tradeoffs.
• Collaborate closely with other EAs to align executives’ schedules to ensure a cohesive and efficient support system.
• Arrange all aspects of the CEO’s travel, including flight bookings, accommodation, transportation, and itineraries.
• Handle all expenses for the CEO in a proactive, fiscally alert manner.
• Provide project management support on special initiatives and strategic projects as assigned by the CEO.
• Maintain a positive and effective working relationship with all members of Zendesk, including our executives and EAs.

What you bring to the role:

• At least 8 years of shown success supporting a C-level executive in a fast paced, high-growth, and constantly evolving environment
• Ability to handle sensitive and confidential information
• Outstanding time management and leadership skills with demonstrated ability to handle multiple priorities
• Excellent verbal and written communication skills
• Highly proficient with all Google Suite applications
• Reasonable commuting distance to the Bay Area is required to support local events

Preferred:

• Experience in a tech/SaaS environment
• Experience supporting a CEO

#LI-SM12

The US annualized base salary range for this position is $51.44-$77.40. This position may also be eligible for bonus, benefits, or related incentives. While this range reflects the minimum and maximum value for new hire salaries for the position across all US locations, the offer for the successful candidate for this position will be based on job related capabilities, applicable experience, and other factors such as work location. Please note that the compensation details listed in US role postings reflect the base salary only (or OTE for commissions based roles), and do not include bonus, benefits, or related incentives.

The intelligent heart of customer experience

Zendesk software was built to bring a sense of calm to the chaotic world of customer service. Today we power billions of conversations with brands you know and love. We advocate for digital first customer experiencesand we stick with it in our workplace. Over 5,000 employees worldwide are collaborating from kitchen tables, home offices, coworking spaces, and Zendesk workspaces to make one team.

Zendesk is an equal opportunity employer, and we’re proud of our ongoing efforts to foster global ersity, equity, & inclusion in the workplace. Iniduals seeking employment and employees at Zendesk are considered without regard to race, color, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, disability, military or veteran status, or any other characteristic protected by applicable law. We are an AA/EEO/Veterans/Disabled employer. If you are based in the United States and would like more information about your EEO rights under the law, please click here.

Zendesk endeavors to make reasonable accommodations for applicants with disabilities and disabled veterans pursuant to applicable federal and state law. If you are an inidual with a disability and require a reasonable accommodation to submit this application, complete any pre-employment testing, or otherwise participate in the employee selection process, please send an e-mail to [email protected] with your specific accommodation request.

Coordinator, Data Subject Rights

locations

Remote- United States

time type

Full time

job requisition id

JR023803

Excited to grow your career?

We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!

If you want to make a difference, Rite Aid is the right place.

While Rite Aid is big, it still feels small you and your work are never lost in the crowd. You know the leaders, and they recognize your impact. Teams are tightly knit and agile. Small groups, courageous enough to meet our goals in new ways. You can take your work, your team, or your business to the next level without being slowed down by a ton of process or layers of approval. For anyone with intent to grow, you can reinvent yourself in a new role or take on a new challenge while helping us reinvent Rite Aid and innovate our industry.

Wherever you work in the Rite Aid family, your erse perspectives and fierce commitment enable us to deliver on the promise of ‘whole health for life’ for communities around our country.

And that makes the biggest difference of all.

Job Summary

The Data Subject Rights Coordinator is responsible for the handling/processing activities related to Data Subject Rights under US Privacy law thereby assisting in the management of legal and operational risks related to PII and PHI assets. This role continuously assesses Privacy operational capabilities; develops procedures, and privacy reporting. This role also reviews regulatory requirements where needed at the direction of the Chief Privacy Officer. The incumbent must be familiar with Data Subject Rights under US Privacy law and privacy management tools to effectively respond and/or execute against rights requests from US consumers under the Rite aid Privacy Program.

Responsibilities

Provide accurate, timely and relevant responses to consumer data privacy rights requests received

Documenting intake of all data subject rights requests and responses including the provision of reports to the Chief Privacy Officer Assisting with other privacy related projects as they arise Identify business processes involving data subject rights of consumers subject to legal and compliance requirements Provide notice of potential risks, threats, and vulnerabilities involving consumer data or consumer data rights requests Assist with the development, implementation and maintenance of corporate privacy policies and procedures, training, and other related processes Ensuring compliance with consumer privacy policies, procedures and consumer rights workflows Completing documentation for relevant records with close partnership with the Legal, Compliance, Information Security, and Information Technology Departments

Qualifications

EDUCATION REQUIREMENTS

Education Level GED H.S. Diploma or General Education Degree (GED) Associate Degree

Area of Specialization

LICENCES/CERTIFICATIONS

Not Applicable

WORK EXPERIENCE

Experience Data Subject Rights

Additional Job Description

The typical starting pay range for this position is between $17.10 – $20 per hour, although wages can very based on experience and geography.

#LI-EV1

#LI-Remote

Fair Chance Act

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Pursuant to the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Pursuant to the California Fair Chance Act, we will consider qualified applicants with a criminal history. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if we identify a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right’s Department Fair Chance Act webpage.

For more detailed information around city/state required notices, click here to access a list of disclosures.

New Jersey Law Against Discrimination (LAD)

The New Jersey Law Against Discrimination (LAD) prohibits unlawful employment discrimination based on an inidual’s race, creed, color, national origin, nationality, ancestry, age, sex (including pregnancy), familial status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status).

Indiana Applicants:

It is unlawful for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

Maryland Applicants:

Under Maryland law, an employer may not require or demand, as a condition of employment, prospective employment, or continued employment, that an inidual submit to or take a polygraph examination or similar test. An employer who violates this law is guilty of a misdemeanor and subject to a fine not exceeding $100.

Massachusetts Applicants:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Drug-Free Workplace Policy

Note to All Applicants Regarding Rite Aid’s Drug-Free Workplace Policy: Rite Aid maintains a strict policy prohibiting illegal drug activity and using, being under the influence of, or possessing illegal drugs and/or alcohol during the Work Day as well as on Company Property as defined in Rite Aid’s Drug-Free Workplace Policy. Rite Aid conducts post-offer pre-employment drug testing of all job candidates. Additionally, the Company conducts drug and/or alcohol testing in certain pre-promotion, reasonable suspicion, and post-accident scenarios along with drug loss investigations unless expressly prohibited by law. You have the right to refuse to submit to testing; however, a refusal to submit to a test when asked will result in the withdrawal of a conditional offer of employment or termination of employment. All records relating to drug tests shall be kept confidential. A copy of the policy is available from hiring management upon request.

Applicant Statement

I certify that the above statements are true and complete. I understand that the making of false statements or omitting information in this Application or in any resume or other materials submitted in connection with this application will be grounds for disqualification from employment or immediate discharge upon discovery thereof. I further understand that unless specifically altered by a written employment contract, executed by an officer of the Company, my employment will be terminable at will, either by myself or Rite Aid, at any time, with or without cause and with or without prior notice. I authorize Rite Aid to verify all education, training and professional licensure/certifications claimed by me and to secure from my former employers and references information concerning my professional accomplishments, salary, work characteristics, ability and reasons for leaving. Every conditional offer of employment with Rite Aid is subject to a criminal background check to determine his or her suitability for the position. Applicants will be required to sign an authorization to perform a criminal background check only if the applicant receives a conditional offer of employment and I understand that I will be required to submit to a drug test in accordance with Rite Aid policy. In compliance with the federal Immigration Reform and Control Act, I certify that, if hired, I will provide, within three (3) business days from the date my employment begins, proof of my identity and eligibility for employment in the United States.

EEO Statement

Rite Aid is an equal opportunity employer and is committed to cultivating a erse work environment where inidual differences are appreciated and respected. It is our policy, through responsible management, to recruit, hire, train, and promote associates regardless of their race, color, national origin, religion, sex, sexual orientation, disability, age, or any other basis protected by state or federal law. The objective of this policy is to ensure conformity with the principles of equal opportunity employment when making employment decisions and administering compensation, benefits, transfer, and social and recreational programs. Rite Aid prohibits unlawful retaliation against any person who reports harassment or discrimination.

Executive Assistant

United States of America

About Boomi and What Makes Us Special

Are you ready to work at a fast-growing company where you can make a difference? Boomi aims to make the world a better place by connecting everyone to everything, anywhere. Our award-winning, intelligent integration and automation platform helps organizations power the future of business. At Boomi, you’ll work with world-class people and industry-leading technology. We hire trailblazers with an entrepreneurial spirit who can solve challenging problems, make a real impact, and want to be part of building something big. If this sounds like a good fit for you, check out boomi.com or visit our Boomi Careers page to learn more.

Delivering solutions for customers around the globe takes huge vision but it’s our eye for detail that drives us forward. Professionals in our Administrative Support team take care of the vital details that keep our business running smoothly, worldwide. Diverse departments rely on our team for all kinds of administrative assistance and secretarial duties from preparing correspondence, presentations and reports, to maintaining confidential, business-critical records and information.

Join us as a Executive Assistant on our Administrative Support team to do the best work of your career and make a profound social impact.

What you’ll achieve

As an Executive Assistant, you will contribute to the efficiency of our business by providing personalized and timely support to our executive leadership. You will provide support to the Chief Customer Officer, including calendar management, organizing meetings, coordinating travel arrangements and preparing expense reports.

You will:

Coordinate scheduling and calendar management, as well as management of content and flow of information to senior executives Manage and coordinate senior executives’ travel and travel-related activities, including expense reports Organize staff and business meetings and prepare supporting materials Act as the point of contact among executives, employees, clients and other external partners

Essential Requirements

4 to 6 years supporting senior executives in an Executive Assistant or similar role Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems Proactive problem solver with exceptional communication and interpersonal skills Should be well-organized, have great time management skills and ability to multi-task Can maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

Aren’t sure if you’re a match? We know that impostor syndrome and the confidence gap can prevent us from meeting spectacular candidates so don’t hesitate to apply; you could be the perfect fit or considered for another role!

Be Bold. Be You. Be Boomi. We take pride in our culture and core values and are committed to being a place where everyone can be their true, authentic self. Our team members are our most valuable resources, and we look for and encourage ersity in backgrounds, thoughts, life experiences, knowledge, and capabilities.

Compensation :

Boomi is committed to fair and equitable compensation practices. Base compensation begins at $48,000 and is determined by various factors including geographic location and the candidate’s knowledge, skills, and experience. An overview of our benefits can be found here.

Be Bold. Be You. Be Boomi. We take pride in our culture and core values and are committed to being a place where everyone can be their true, authentic self. Our team members are our most valuable resources, and we look for and encourage ersity in backgrounds, thoughts, life experiences, knowledge, and capabilities.

All employment decisions are based on business needs, job requirements, and inidual qualifications.

Boomi strives to create an inclusive and accessible environment for candidates and employees. If you need accommodation during the application or interview process, please submit a request to [email protected]. This inbox is strictly for accommodations, please do not send resumes or general inquiries.

EXECUTIVE ASSISTANT

at BOLD

United States (Remote)

We are seeking a proactive, self-motivated inidual to offer executive support to a SVP-level leader running a global Product Organization. Join a vibrant, cooperative work environment driving company growth. The ideal candidate is highly organized, takes initiative to get things done and excels at handling multiple projects at the same time and delivering high quality work in a timely fashion. You are also a creative problem-solver, adept at managing complex schedules and planning and executing offsite meetings smoothly. You are skilled at building relationships across the organization and can help the leadership team by executing on required administrative duties. If you thrive in a purposeful, dynamic setting with a direct impact on organizational efficiency, this role is an excellent match.

ABOUT THIS TEAM

Reporting to the SVP of Product, as the Executive Assistant, you will play a pivotal role in enabling the efficient operation of the Product ision. Your responsibilities will encompass a wide range of tasks, from managing complex schedules and overseeing communication to facilitating and sometimes executing aspects of critical projects.

WHAT YOU’LL DO

• Providing high-level administrative support to the SVP, including managing schedules, arranging meetings, handling correspondence and creating PPT or Google slides.
• Creating pivot tables in excel as needed
• Creating presentations within PPT and/or Google Slides as requested
• Assisting in the execution of key projects and initiatives, often involving cross-functional teams.
• Managing domestic and international travel arrangements, itineraries, social gatherings, and expense reports.
• Acting as a gatekeeper for the SVP, filtering and prioritizing emails and inquiries as well as handling requests from internal and external stakeholders.
• Coordinating meetings, preparing materials, and ensuring the SVP’s time aligns with their priorities.
• Handling sensitive information and maintaining the confidentiality of executive-level data.
• Demonstrating exceptional oral and written communication skills, both in interactions with colleagues and external contacts.
• Navigating a fast-paced work environment, adapting to changing schedules, and addressing impromptu tasks with poise and effectiveness.

WHAT YOU’LL NEED

• 8 or more years in administrative assistance, with 5 years preferably supporting senior executives, with a strong understanding of product-oriented work.
• Proficiency with software tools such as Microsoft Office, Google Suite, and calendar management.
• Advanced knowledge of creating pivot tables in excel.
• Advanced knowledge of creating presentations within PPT and/or Google Slides
• Experience taking meeting notes and create action items/plans for senior executives.
• Experience booking travel accommodations for senior executives & planning on/offsite meetings.
• Exceptional organizational skills, with a keen ability to prioritize tasks and pay meticulous attention to detail.
• High integrity and a proven record of maintaining the confidentiality of sensitive information.
• Self-directed, proactive, and able to take initiative while being receptive to direction.
• Flexibility to collaborate with teams and adapt to ever-changing schedules and last-minute requests.

WHAT’S GOOD TO HAVE

• BA/BS degree preferred but not required.

Under San Francisco’s Fair Chance Ordinance, qualified applicants with arrest and conviction records will be considered for the position.

#LI-Remote

Inidual pay is based on location, transferable skills, experience, and other relevant factors. This estimated range is based on the best available market data and factors, all of which are subject to change. This position may also be eligible for a bonus and medical, dental, vision, life, short and long-term disability insurance, 401(k), paid time off, sick leave, and paid holidays, all subject to applicable plan terms.

Starting Pay Range

$75,000$104,000 USD

ABOUT BOLD

As an established global organization (17 years and counting), BOLD helps people find jobs. Our story is one of growth, success, and professional fulfillment. We create digital products that have empowered over three million people in 180 countries to build stronger resumes, cover letters, and CVs. The result of our work helps people interview confidently, finding the right job in less time. Our employees are experts, learners, contributors, and creatives.

BOLD VALUES OUR POSITION AS AN EQUAL OPPORTUNITY EMPLOYER

WE VALUE, CELEBRATE, AND PROMOTE DIVERSITY AND INCLUSION. We hire based on qualifications, merit, and our business needs. We don’t discriminate regarding race, color, religion, gender, pregnancy, national origin or citizenship, ancestry, age, physical or mental disability, veteran status, sexual orientation, gender identity or expression, marital status, genetic information, or any other applicable characteristic protected by law.

Copyright Assistant

locations

United States of America – Remote

time type

Full time

job requisition id

JR0023127

Yahoo serves as a trusted guide for hundreds of millions of people globally, helping them achieve their goals online through our portfolio of iconic products. For advertisers, Yahoo Advertising offers omnichannel solutions and powerful data to engage with our brands and deliver results.

Copyright Assistant

Yahoo is a global media and tech company that connects people to their passions. We reach nearly 900M people around the world, bringing them closer to what they lovefrom finance and sports, to shopping, gaming and newswith the trusted products, content and tech that fuel their day. For partners, we provide a full-stack platform for businesses to amplify growth and drive more meaningful connections across advertising, search and media.

About our team:

This position will be part of the Copyright and Media Law team at Yahoo, a close-knit group that partners with our editorial, marketing, and business teams to help them achieve their goals while reducing legal risk. We advise on copyright, defamation, publicity rights, marketing, and other issues across all of our brands.

A little bit about you:

In this position, the Copyright Assistant will perform a variety of critical support and administrative tasks while working in a collaborative team environment with intellectual property professionals. Responsibilities will include:

– Assist with the intake of copyright and media law matters

• Process third-party notices including capturing screenshots of content in response to third-party notices
• Create and maintain files of correspondence and screenshots within document management system
• Input and maintain updated information on matters (e.g., claimant info, deadlines)

– Assist with intellectual property enforcement matters

• Conduct thorough reviews of allegedly infringing third-party websites, summarize research findings, prepare recommendations, and help draft takedown notices
• Investigate various resources for ownership and contact information to send takedown notices
• Input and maintain updated data on enforcement matters (e.g., third-party site info, summary of findings, status)
• Monitor infringing websites for compliance with takedown notices and follow-up and/or escalate as needed

– Handle standard Permissions requests for use of Yahoo’s original/owned content

• Monitor a dedicated Permissions email inbox
• Prepare standard permissions agreements and customize agreements where needed
• Communicate with internal stakeholders to verify copyright ownership information and gather terms and/or restrictions for content use (e.g., attribution, territory, format)
• Communicate with the licensing agency on some requests
• Assist Paralegal Managers with higher-profile requests as needed

– Miscellaneous other projects as needed to support the Copyright & Media Law team

Qualities and skills you have:

• 2+ years of relevant copyright experience
• 1+ years of administrative experience
• Strong attention to detail and organizational skills
• Excellent written, verbal, and interpersonal skills to interact with colleagues and clients across the business
• Able to work independently as well as closely and collaboratively with a team that is primarily remote and located in various offices
• Flexibility to adapt to business needs, and a proactive approach

Other preferred skills include:

• Prior experience in or a general understanding of the copyright landscape and intellectual property rights
• Prior experience using rights-related content management systems and/or intake ticketing software
• This is a remote position, but it would be preferred if a candidate was located near one of our offices in California, New York, or Virginia

Yahoo is proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to, and will not be discriminated against based on age, race, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or any other protected category. Yahoo is dedicated to providing an accessible environment for all candidates during the application process and for employees during their employment. If you need accessibility assistance and/or a reasonable accommodation due to a disability, please submit a request via the Accommodation Request Form (www.yahooinc.com/careers/contact-us.html) or call 408-336-1409. Requests and calls received for non-disability related issues, such as following up on an application, will not receive a response.

At Yahoo, we know that ersity makes us stronger. We are committed to a collaborative, inclusive environment that encourages authenticity and fosters a sense of belonging. We strive for everyone to feel valued, connected, and empowered to reach their potential and contribute their best. Check out our ersity and inclusion (www.yahooinc.com/ersity/) page to learn more.

The compensation for this position ranges from $56,250.00 – $117,500.00/yr and will vary depending on factors such as your location, skills and experience. The compensation package may also include incentive compensation opportunities in the form of discretionary annual bonus or commissions, in addition to equity incentives. Yahoo provides industry-leading benefits including healthcare, 401K savings plan, company holidays, vacation, sick time, parental leave and an employee assistance program. Eligibility requirements apply.

Yahoo has a high degree of flexibility around employee location and hybrid working. In fact, our flexible-hybrid approach to work is one of the things our employees rave about. Most roles don’t require specific regular patterns of in-person office attendance. If you join Yahoo, you may be asked to attend (or travel to attend) on-site work sessions, team-building, or other in-person events. When these occur, you’ll be given notice to make arrangements.

If you’re curious about how this factors into this role, please discuss with the recruiter.

Title: Administrator II Correspondence

Location: US Remote

Job Schedule

Regular Full-Time

Job Introduction

The Correspondence Agent provides knowledgeable written responses to Federal student loan inquiries in a courteous and professional manner.

Job Summary

Essential Duties and Responsibilities:

– Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. – Perform repetitive clerical steps such as document verification, manage inbound and outbound routine calls, and greeting guests. – Perform entry-level clerical duties requiring general knowledge and the application of various work methods and procedures. – Provide administrative support to project and operations management, which may include identifying, anticipating, and meetings needs of all departments.

Minimum Requirements:

– High School diploma or equivalent with 1-3 years of experience. – May have training or education in area of specialization.

Education and Experience Requirements

Job Duties:

Insert customer and account data by inputting text based and numerical information from source documents within specific time limits.

Interpret paperwork and make sound judgments based on information received.

Compile, verify accuracy, and sort information according to priorities to prepare source data for computer entry.

Review data for deficiencies and errors, correct any incompatibilities and check output for accuracy.

Outreach to various sources via oral and written communication in order to make appropriate determination on a variety of tasks.

Apply data program techniques and procedures to daily tasks.

Generate reports, store completed work in designated locations and perform backup operations.

Requires the review and examination of numerous source original documents from both image and hard copy which require keying of alphanumeric loan data into core system.

Interpretation of OMB structured, and unstructured forms based on processing procedures to properly classify and label forms into organized work lists.

Education and Requirements:

High School diploma or GED required.

At least one (1) year of customer service, administrative or call center experience required.

Ability to write using proper grammar and punctuation.

Ability to type a minimum of 23 WPM required.

Must have high-speed internet (minimum of 20 mbps) to work from home / remotely.

Must connect an Ethernet cable directly to the router (cannot connect via Wi-Fi.)

Ability to work independently and in a team environment.

Excellent interpersonal skills and the ability to organize simultaneous tasks.

May be required to work scheduled holidays, overtime, and Saturdays.

PC skills, including experience with Microsoft Office applications, are required.

Adhere to policies as they relate to protecting personally identifiable information.

Applicant will be required by contract to undergo program update training as student financial assistance programs change.

Additional Requirements as per contract/client:

Must be able to effectively read a prepared / written script out loud.

Must reside in the U.S.

Must be a U.S. citizen.

Must be able to pass a criminal background check.

Must not be delinquent or in default on any federal student loans.

Employment and continued employment are contingent upon obtaining and maintaining a favorable clearance. Final suitability determination is the sole discretion of the Department of Education.

Pay Transparency

For positions on this contract, Maximus will pay the prevailing wage rate for the location in which the employee is working, as determined by the Department of Labor. That wage rate will vary depending on locality. An applicant’s salary history will not be used in determining compensation.

Posted Max

USD $17.39/Hr.

Posted Min

USD $17.39/Hr.

Administrative Assistant

Reports To: Senior Manager, HR – US

Job Type: Full-Time Employment Region: Central America & Mexico – South America – United States Location: Peru, Mexico, Costa Rica, Cambridge, MA or US Remote Start Date: Immediate Contact: Please apply by using the form below.

About Root Capital

Agriculture is the key to unlocking a better future for billions of people. But while rural families sustain the world, they struggle to sustain themselves. Root Capital is a nonprofit social impact investor that puts its money where others don’t – in underserved agricultural businesses.

We provide financing and business training to agricultural enterprises in the “missing middle” – those that are too big for microloans but too small for commercial lenders. As these agricultural businesses succeed and scale, they become engines of impact that help farming families, communities, and economies to flourish.

Founded in 1999, we are the largest social investor in agricultural businesses. As both a lender and a nonprofit, our unique model allows us to go where other financiers don’t and support agricultural enterprises so they can succeed and grow. Our world-class team of experts identifies, partners with, and invests in exceptional agricultural entrepreneurs in Africa, Asia, and Latin America.

Over 23 years, Root Capital has invested $1.9 billion in more than 750 agricultural enterprises, proving these under-served businesses are bankable and investible. We have shown that access to finance helps these enterprises succeed and fuels the economy. Root Capital’s investments and essential business and finance training have impacted 10 million farming families through job creation, financial security, and climate resiliency. Headquartered in Cambridge, Massachusetts, we currently have offices in Costa Rica, Mexico, Nicaragua, Colombia, Peru, Ghana, and Kenya.

Position Overview

Root Capital is seeking a dynamic, experienced Administrative Assistant to play a vital and pivotal role in the function and success of the Human Resources and Legal departments. Reporting to the Sr. HR Manager (US), the Administrative Assistant will play an important role in providing administrative support to the Legal and HR departments. The Administrative Assistant will interact with staff, leadership, and external partners, which requires excellent interpersonal skills and a high level of confidentiality. This position requires a dynamic inidual who excels in a fast-paced administrative support capacity and is comfortable working with various high-level constituencies. The Administrative Assistant brings commitment and integrity to accomplishing Root Capital’s mission and goals in this and other duties as assigned.

Responsibilities

Legal Department 50%

• Manages relationships with other departments regarding filing of legal records
• Submits vendor invoices timely with the appropriate documentation
• Maintains and updates the legal intranet site
• Formats contractual documents for the legal and credit administration departments
• Offers administrative support to the legal team when necessary

Human Resources Department 50%

• Manages relationships with external vendors (examples: travel booking)
• Submits vendor invoices timely with the appropriate documentation
• Supports the local team in coordinating events on-site or/and virtually, and even in another state, country, or region, if necessary.
• Offer administrative support to the local team when necessary
• Responsible for organizing local events: birthday celebrations, anniversaries, etc. In coordination with HR
• Primary contact of the IT team to coordinate necessary internet, telephone, and even IT supplies maintenance
• Collaboration with the accounting team on local administrative reports
• Retrieves archived information as needed for projects & audits
• Schedules HR meetings and takes minutes as needed
• Answers main phone line and transfers calls as necessary

Preferred Qualifications and Skills

• 3 or more of years of administrative support and office management experience working with an Executive Office or equivalent, as well as other senior-level administrators.
• Exceptional organizational skills: ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Proven ability to work under pressure, multitask, and adapt to a dynamic environment.
• Effective communication skills, with excellent writing abilities for high-level email communication
• Proactive approach to problem-solving with demonstrated decision-making capabilities.
• Comfort with AV equipment and minor technology troubleshooting
• Skilled in MS Office platforms: Word, Excel, PowerPoint; Google platforms: email, calendar, contacts, file management; Salesforce (preferred)
• Enthusiasm for working in a multicultural environment; experience in a global and multi-location work environment is highly desired.
• Authorized to work in Peru, Mexico, Costa Rica, or the
• Expected to work in US-Eastern time zone hours.
• English fluency required.
• Spanish fluency or proficiency strongly preferred.

Applications

More information about Root Capital is available at www.rootcapital.org. Applications are accepted on a rolling basis. Candidates are encouraged to apply using the form below as soon as possible, making sure to include a resume and cover letter that describes your interest, qualifications, language abilities, salary requirements, and how you learned of the position. Finalist candidates will be required to provide at least three work-related references.

Root Capital provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, creed, religion, sex, national origin, ancestry, active military or veteran status, age, physical or mental disability, medical condition, pregnancy (which includes pregnancy, childbirth, medical conditions related to pregnancy and childbirth, and breastfeeding and expressing breast milk), sexual orientation, gender, gender identity, gender expression, genetic information, or any other characteristic protected by law. Root Capital is committed to creating a dynamic work environment that upholds our leadership principles of: empowerment, equity, integrity, service, and transparency.

Legal Administrative Assistant

Location: US National

Category Legal

Job Location US – Remote

Full-Time/Regular

Thursday – Sunday, 1:30p to Midnight (Mountain Time)

We are currently seeking a Legal Administrative Assistant to support time sensitive project requests by working with a team across multiple shifts. Candidates must enjoy producing quality work and maintaining a high level of customer satisfaction. Knowledge in legal word/document processing using a variety of legal software, tools, Microsoft Office suite is an added advantage.

Responsibilities

• Create, edit and format legal documents to firm specifications using a variety of software applications
• Convert, clean and format documents to/from different file formats
• Create charts, graphs, tables and spreadsheets as requested
• Create and/or edit Tables of Authorities and Table of Contents
• Perform data entry utilizing various software applications
• Transcribe analog or digital dictation files
• Restore/recover corrupted document files as necessary
• Provide telephone help desk support to troubleshoot application queries
• Complete all assigned jobs by deadline in an accurate and timely manner
• Handle sensitive and/or confidential documents and information
• Follow established policies and procedures at all times
• Perform additional duties as necessary or assigned

Required Skills

Skills:

• Ability to work through complex legal document markups and instructions in a timely and accurate manner
• Ability to prioritize various requests and deadlines simultaneously
• Minimum typing speed of 60 wpm with 95% accuracy
• Intermediate to advanced knowledge of MS Office programs including Word, Outlook, Excel, and PowerPoint required
• Excellent verbal and written communication skills
• Knowledge of legal terminology and legal citations preferred

Required Experience

Experience:

• Bachelor’s degree or 1-2 years of legal experience preferred
• Experience and exposure in any of the legal word processing tasks, including creating TOAs, TOCs, inserting automated cross-references, converting PDFs to Word using various software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross-references, and other automated fields
• Experience with California litigation strongly preferred
• Transcription experience a plus

At RRD, our people make a difference every day – in production, working with customers, or behind the scenes in a support role. They know how to manage the job and exceed expectations. Founded in 1846, RRD is a global company that employs over 25,000 people in 40 countries across the globe. For a challenging and rewarding career opportunity with an innovative industry leader, consider starting or continuing your career with RRD!

The national pay range for this role is $43,900 to $77,200 annually. The pay range may be slightly lower or higher based on the geographic location of the hired employee. The actual pay offered may vary based upon, but not limited to: education, skills, experience, proficiency, performance, shift and location. In addition to base salary, depending on the role, the total compensation package may also include participation in a bonus, commission or incentive program. RRD offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with match, life insurance and other voluntary supplemental insurance coverages, plus tuition assistance, maternity leave, adoption assistance, and employer/partner discounts.

Title: Administrative Assistant-Admissions Office

Location: Ithaca, New York; United States

Hybrid Remote

Full time

About Cornell Law School

Founded in 1887, Cornell Law School is a top-tier law school, currently ranked 12th by U.S. News & World Report. We offer a 3-year JD program for about 200 students per class, a one-year LLM program for over 100 students from countries throughout the world, and a doctoral (JSD) program for about 2-3 new students per year. Cornell Law School has approximately 40 tenured and tenure-track faculty, including 20 with chaired faculty positions; and 15 clinical professors in the legal research and writing program and in clinics at the local, national, and international level. Our faculty is consistently ranked among the top in the country for scholarly productivity and influence, and has pre-eminence in many areas, including quantitative and qualitative empirical legal studies, international and comparative law, and robust doctrinal scholarship in core fields. Our school is committed to being recognized as the leader among law schools at combining inspiring theoretical, doctrinal, and experiential teaching with cutting-edge scholarship in a supportive, intellectually rich community, so that our graduates can achieve excellence in all facets of the legal profession.

About the Admissions Office

The Office of Admissions & Student Financial Services serves as the front line of customer service for J.D. candidates at Cornell Law School. Our office handles all customer service, application management, visits, tours, and recruitment events for the J.D. program. A fast-paced environment, the Office of Admissions works with students from all over the globe to learn about Cornell Law School and the law admissions process.

The Opportunity

Cornell Law School’s Admission Office is seeking a customer service oriented professional to serve as our Administrative Assistant. In this role, you will provide high-level, confidential administrative assistance to the Associate Dean for Admissions & Financial Aid, as well as general support for the Admissions Office. You will also:

• Perform a wide variety of administrative activities including, event coordination, travel planning, scheduling meetings and maintaining calendars, and processing invoices and reimbursements.
• Assist the JD Coordinator with various admissions processes.
• Serve as the first point of contact for the Admissions Office, interfacing with multiple constituencies including applicants, alumni, faculty, pre-law advisers, administration, and current students.
• Coordinate Law School tours and classroom visits for prospective students and visitors.

This is a full time (39 hours/week) endowed position that is based in Ithaca, NY. This position follows a 4:1 campus-to-home hybrid work schedule after an orientation period mutually agreed upon. Work hours are Monday through Friday from 8am-4:30pm.

What We Need

We are looking for an administrative professional that is collaborative, has excellent communication skills and can prioritize multiple tasks/projects successfully. Additionally, you will:

• Hold an Associate’s Degree and 2-4 years of experience or equivalent.
• Utilize Microsoft Office Suite, Zoom, database management, presentation, website editing and electronic communications.
• Work successfully under pressure in a rapidly evolving, team-oriented setting, handling multiple tasks with differing timelines, and to prioritize work on projects happening simultaneously.
• Leverage your written and oral communication techniques, along with organizational, planning, time management, people skills.
• Demonstrate strong service orientation and attention to detail.
• Have experience in supporting ersity, equity, access, inclusion, and wellbeing.
• Demonstrate the aptitude to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
• Handle high-volumes of work during peak periods.
• Exercise discretion, resolve problems using sound judgment, and maintain confidentiality.

If you possess these experiences this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, to include:

• Bachelor‘s degree.
• Experience with Cornell procurement and accounting systems and Common Spot.

A cover letter and resume are required for further consideration for this position.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• This position is based in Ithaca, New York, however, the successful applicant may perform this role remotely anywhere within the United States. Employees who work remotely may receive multiple W-2 Forms depending on their work location. The New York Convenience of employer guidelines require New York State inidual tax reporting and withholding for this position. Additional inidual state income tax filings may also be required if working temporarily outside of New York State.

Pay Rate Type:

Hourly

Pay Range:

$23.50 – $27.67

Title: Executive Assistant – Remote

Location: US National

We’re on a mission to empower innovation through a culture of collaboration by providing teams the means and methods to turn ideas and insights into reality.

Founded in 2011, Mural is a leading innovator in visual collaboration for hybrid, remote, and distributed teams. We believe in what we build, and our team of more than 400 Muralistas around the world collaborate in the Mural app. Our values guide our intentionally inclusive product and culture, which includes collaboration design education and a flexible monthly stipend for learning, wellness, and coworking.

Mural has raised $200M to date and is growing rapidly to fulfill our mission. The company is trusted by 95% of the Fortune 100, including innovative teams at IBM, Intuit, GitLab, Microsoft, and Atlassian.

ABOUT THE TEAM

As the Executive Assistant to the CEO, you will work closely with the CEO and their Senior Executive Business Partner to manage a wide range of administrative responsibilities. You will play a pivotal role in ensuring the smooth and efficient operation of the executive leadership team and the company. Strong teamwork, communication, and a growth mindset are essential to this role.

YOUR MISSION

We are looking for an Executive Assistant to provide administrative support by managing scheduling, travel planning, and event coordination. The right candidate will have exceptional administrative and organizational skills, with a strong ability to handle multiple tasks and balance priorities while building and maintaining a strong partnership with their manager and executive.

WHAT YOU’LL DO

• Administrative support including but not limited to calendar management, travel, expenses, and meeting coordination for the CEO and 1-2 VP+s
• Partner with the Executive Operations Manager to provide holistic support to the Executive Leadership Team
• Plan departmental and company-wide events ranging from small engagement events to company-wide offsites
• Support team initiatives such as OKR structure to map team goals

WHAT YOU’LL BRING

• 2+ years supporting one or more executives in an administrative capacity
• Expertise in managing shifting priorities and remain calm and focused under pressure
• Effective interpersonal skills, discerning judgment, and discretion
• Proactive problem-solver who can think on their feet
• Excellent written and verbal communication skills
• Experience working closely with executives, leadership, and other key stakeholders
• Experience building relationships cross-functionally
• Experience in planning large-scale events with little direction or limited timing

For roles based in New York City, California, Colorado, and Washington, the base salary for this role ranges from $106,400 – $133,000 + equity + benefits. Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience. Certain roles may be eligible for variable compensation.

Equal Opportunity

We will ensure that iniduals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Title: Order Administrative Specialist II

Location: Remote United States

Hi there! We’re PAR and our purpose is:

To deliver solutions that connect people to the restaurants, meals and moments they love.

We take that responsibility very seriously. As a leading provider of technology to the top restaurant brands in the world we’re calling all rebels, instigators, idealists and builders to join our constantly growing team!

PAR invented the first standalone point of sale terminal over 40 years ago, yet we operate much like a start-up at the forefront of restaurant technology. Today, our solutions span Customer loyalty, engagement, restaurant management, payment services, drive-thru, and full POS integrations. These solutions are used to serve tens of millions of guests every day in over 120 countries.

Our mission is to build the number one restaurant technology company in the world and we’re off to great start.

We believe that our ambition is only limited by our ability to attract and retain great people; people who are up for the challenge to change the game with us! If it sounds like you belong here, we should meet!

Position Description

Create customer quotes, book orders, and own related responsibilities to transact customer orders in compliance with company requirements. Ensure an outstanding internal and external customer experience by addressing non-technical customer inquiries regarding the transaction. Contribute to scaling up how we operate. Engage as a Subject Matter Expert (SME) in your area of responsibility within Order Administration.

Location: US Remote

What We’re Looking For

If you’re someone who wants to learn, grow, build a career in a high-tech environment, and meet the below requirements, then we’re looking for you.

• College grad. with 1+ years quote or order processing experience, or 3+ years quote or order processing experience. Experience includes consistently achieving with progressively challenging responsibilities
• Strong verbal and written communication skills. You’ll be communicating internally across functions, with external customers and business partners, and across multiple levels of management
• Strong analytical skills. You’ll be troubleshooting transactions, and helping to improve how we operate
• Natural drive to provide an outstanding customer experience
• Detail oriented, and focus on high quality
• Basic understanding of order processing compliance requirements
• Demonstrated Subject Matter Expertise, and Leadership ability. You will contribute to scaling up our operation
• Self-directed
• Experienced in MS Office, including Excel
• Other responsibilities as assigned

Why We Need You

• Create customer quotes
• Process orders in full compliance and within SLA expectations. This includes:
  • Account set-up and maintaining customer account data (customer addresses, service contract info., etc.)
  • Reviewing sales contracts, quotes, and related documentation for completeness and accuracy
  • Reviewing inventory levels
  • Entering order data into our Microsoft Dynamics 365 system, and following other steps to book the order. Troubleshooting where needed
  • Coordinating with installation, contracts service, shipping, billing, and other groups
  • Processing returns requests (RMA’s)
• Answer and respond to calls, voicemails, and emails from internal and external customers regarding requests for products, customer quotes, orders, or transaction processing
• Own, drive, or be a Subject Matter Expert in activities that help us scale and optimize how we operate. While not a complete list, this can include activities such as workflow improvements (automation and process), creating or updating documentation, system testing, training, generating reports, etc.. Typical engagement is through Manager and sometimes Director level
• Ensure a strong customer experience
• Communicate verbally and in writing throughout the inquiry, transaction, and other responsibilities
• Meet SLA’s, quality, and other expectations
• Other duties as assigned

The base salary range for this position is $45,000 to $50,000 USD per year commensurate with work location, experience, skills, certifications, education, and prior accomplishments.

The position may be eligible for additional compensation, including a bonus, commission and/or equity, as applicable.

Executive Assistant, Products

ID: 2023-1327

# of Openings: 1

Job Locations: US

Function: Products

Your Challenge:

The Executive Assistant, Products is responsible for providing advanced and dedicated executive support for the Chief Products Officer and Chief of Staff. The ideal candidate is a proactive problem solver with exceptional communication skills, and meticulous attention to details. The Executive Assistant, Products is responsible for managing calendars, making travel arrangements, preparing communications, coordinating meeting logistics and materials, managing information flow in a timely manner.

Essential Functions:

• Managing the calendars (CPO primary) including making appointments and prioritizing the most sensitive matters.
• Coordinates air travel, accommodations, and logistics for complex domestic and international travel, as well as completes and tracks expense reports.
• Communicates with CPO, Chief of Staff, partners, members, customers, and others on a variety of matters; resolves many issues on own initiative and communicates timely issues of importance requiring executive attention.
• Manage Product Function Town Hall meetings including speakers, planning logistics, communication, etc.
• Coordinate onsite and offsite meetings for the team on a regular basis.
• Prepares detailed and accurate expense reports.
• Maintains confidentiality at all times. Performs other administrative and support duties as required.
• Support Product Function operational activities including program planning coordination, data collection, meeting development, and special projects as assigned.

What you will need to be successful:

• A Bachelor’s degree in a Business-related field, or equivalent work experience.
• A minimum of five (5) years of experience as a C-level executive assistant
• Expert proficiency in Microsoft Office Suite Tools, online collaboration tools, global/cross-time zone scheduling and virtual meeting software.
• Demonstrated ability to take initiative and anticipate needs; Ability to problem solve and to work effectively when parameters are not well defined.
• Ability to occasionally travel to industry events & conferences including HIMSS Global Conference (annually) in support of CEO.

Why we love HIMSS, and why you will, too:

• Diverse, collaborative, and winning team environment.
• Flexible working arrangements, opportunity to work hybrid.
• Comprehensive healthcare coverage.
• Generous paid time off, including time off to volunteer!
• Wellbeing programs to support all of your emotional, physical, and financial needs
• Emphasis on continuous learning and development.

Are you a Changemaker?

Together, we’ll do amazing things for healthcare.

HIMSS is an Equal Opportunity Employer: Vets/Disabled

#LI-Remote

Senior Calendar Assistant (West Coast)

REMOTE CUSTOMER SUCCESS

West Coast Senior Calendar Assistant

Full-Time, Remote / Hourly, Non-Exempt / Includes Benefits, PTO, Flexible Schedule, Equity

Steno is growing! We’re looking for a Senior Calendar Assistant to join our winning team, which is revolutionizing the court reporting industry every single day. We’re a erse team from all over the country (and beyond) and we’re crazy about redefining the boundaries of an outdated industry.

Who are you?

We are looking for iniduals who enjoy developing and fostering relationships with court reporters, making them feel like they are an extension of the team. Having prior experience scheduling at a court reporting agency (with a focus on the Southern California market) is a huge plus.

If you’re looking for a company that offers support, guidance, an abundance of killer giphys, and unlimited potential to grow into your best self, you can bet we’d love to have you too.

On a regular basis you will

• Develop and maintain deep relationships with court reporters, but also know how to have difficult conversations when needed
• Use Steno’s scheduling tools to book court reporters for depositions and ensure accurate information and timely follow-up; go out of your way to assist and remove any friction
• Deeply understand the nuances of court reporter functions and be able to discern and manage conversations related to rates or invoices reasonably and professionally
• Analyze Steno’s job pipeline to recruit and vet new court reporters to keep pace with demand
• Partner with the Marketing team on campaigns to build Steno court reporter groups and talent pools; help to develop programs that build awareness and trust in Steno within the court reporter community
• Proactively track assignment deadlines and follow-up with court reporters to ensure timely delivery of transcripts to clients; use tools and reports to guide this work.
• Understand Steno’s processes and tools; use this knowledge to train court reporters and promote best practices.
• Collaborate with Steno’s operational leaders to advocate for the court reporter’s experience, provide feedback, and come up with innovative ideas to help improve processes
• Design programs that ensure a high standard on the delivery of services for Steno’s clients
• Help the team by training or answering questions from new hires

You’re gonna crush it if

• You have 2+ years of prior experience at a Court Reporting agency. Experience working with Court Reporters in the Southern California market is not required but is a huge plus
• You’re proficient on Mac and PC and have the ability to pick up new systems quickly (Google Drive experience is a plus!)
• You provide amazing customer service and operate with a hospitality mindset
• You effectively prioritize among competing tasks and possess overall good time management skills
• You have worked through highly detailed processes at an efficient pace, staying organized
• You have you demonstrated flexibility and deal with ambiguity from time to time comfortably
• You have and employ excellent listening skills and exceptional verbal and written communications skills
• You have shown strong integrity and are trusted to maintain confidentiality and handle sensitive information
• You have the ability to use time management and complete task by deadlines set

Compensation & Benefits

• Salary – $23-$25/hour
• Health, Vision, & Dental Benefits – generous company-sponsored health plans for both employees and dependents, including comprehensive vision & dental
• Wellness/Mental Health – shared benefits to be used among employees and families
• Flexible Paid Time Off – allowing employees to find balance in their lives
• Options of Equity – we know our success is nothing without our team
• Access to a 401k through Guideline
• A home office setup and a monthly stipend to offset internet and phone costs

Our Team

The Customer Success Team is laser-focused on our overall client experience, consisting of both Scheduling and Account Management groups. Our Schedulers deliver a reliable, timely, and hospitable experience for our clients day-by-day, deposition-by-deposition. Our Account Managers deepen relationships with our clients to drive business goals, promoting satisfaction, revenue, growth, and retention.

Our Customer Success team serves as the front line of the business to ensure clients and providers are well taken care of, with the ultimate goal of ensuring Steno continues to be a top court reporting and litigation support services agency for our law firm clients.

About Steno

• Founded in 2018; grown from 9 to a fully remote team of about 200 in 5 years
• Values: be highly reliable, constantly innovate, operate with a hospitality mindset
• Diverse backgrounds welcome! Steno employees have a unique blend of legal, technology, operations and finance experience
• We are revolutionizing the litigation and court reporting industry
  • Flexible litigation financing (e.g., DelayPay)
  • Cutting-edge technology – unique products and integrations to maximize the output of legal professionals
  • White glove, concierge customer service that our clients rave about

Steno is an equal opportunity employer and does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental ability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business needs. Applicants needing special assistance or accommodation for interviews or website access may contact us by sending an email to [email protected].

Note: Steno personnel will always have either a steno.com email address or will contact you via Rippling Applicant Tracking. Act with caution if asked for personal information. Background checks, for example, are only conducted after an offer has been extended.

Title: Senior Executive Business Administrator (CMSO)

Location: Remote, US

The GitLab DevSecOps platform empowers 100,000+ organizations to deliver software faster and more efficiently. We are one of the world’s largest all-remote companies with 2,000+ team members and values that foster a culture where people embrace the belief that everyone can contribute. Learn more about Life at GitLab.

An overview of this role

Executive Business Administrators (EBAs) at GitLab toggle seamlessly between various systems including Google Workspace, Slack, TripActions, Zoom, and GitLab to accomplish an array of tasks, while staying focused on prioritization and escalating urgent issues. EBAs at GitLab are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, juggling various responsibilities, and anticipating the executive’s needs. EBAs at GitLab are exceptionally organized, relentlessly resourceful, calm under pressure, and strategic multitaskers with a deep love of logistics and the ability to thrive in a dynamic start-up environment.

What you’ll do

• Support and work closely with GitLab’s Chief Marketing and Strategy Officer
• Own and proactively manage a complex, changing, high-volume calendar across multiple timezones; ensure Executive is prepared for every meeting
• Make recommendations for the Executive in regard to their time management, prioritization, delegation and organization
• Seamlessly coordinate extensive domestic and international travel including air and ground transportation, hotel reservations, security, visas and other travel documentation. Accompanying the Executive when necessary
• Run cadence of weekly staff meetings and other important meetings, including planning agenda, organization, and follow-up on action items, while infusing our company values throughout
• Plan events such as team off-sites, team building activities and company kick-offs as needed
• Draft internal and external communications on behalf of Executive
• Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires
• Manage Executive’s email inbox including drafting internal and external communications on behalf of Executive
• Compile receipts to submit timely and accurate expense reports on a monthly basis
• Schedules, live streams and moderates Group Conversations
• Provide coverage for other Senior E-Group EBAs
• Run and lead special projects upon request
• Must be able to work flexible hours to support international business meetings and some travel is required in most roles
• Other duties as assigned in support of the business (ad hoc tasks)
• Contribute to the broader EBA community by sharing learnings, resources, and supporting EBA team camaraderie

What you’ll bring

• Previous 5+ years of administrative experience supporting a C-Staff Executive at a quickly-scaling or large company
• Bachelor’s Degree preferred. High school diploma or general education degree (GED) required
• Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks win-win solutions; energized by challenges with superb attention to detail
• Extensive technical skills with Google Workspace, Zoom, Slack and TripActions among other tools
• Demonstrated Leadership mindset in prior roles ability to influence culture/environment around them
• Proven leadership skills and demonstrates one team mindset; able to lead other EBAs and partner well across GitLab
• Experience with event planning & coordination to include support for large meetings, off-sites and company events
• Detailed and goal-oriented planner; possesses the ability to appropriately prioritize business needs and handle multiple tasks in a fast-paced environment
• Approachable and effective communicator across various communication channels and with all levels of the organization
• Demonstrated ability to adopt technical tools quickly (i.e. terminal, text editor)
• Experience in a start-up environment preferred
• Experience working remotely preferred
• A passion for GitLab
• A sincere willingness to help out

How GitLab will support you

• Benefits to support your health, finances, and well-being
• All remote, asynchronous work environment
• Flexible Paid Time Off
• Team Member Resource Groups
• Equity Compensation & Employee Stock Purchase Plan
• Growth and development budget
• Parental leave
• Home office support

The base salary range for this role’s listed level is currently for residents of listed locations only. Grade level and salary ranges are determined through interviews and a review of education, experience, knowledge, skills, abilities of the applicant, equity with other team members, and alignment with market data. See more information on our benefits and equity. Sales roles are also eligible for incentive pay targeted at up to 100% of the offered base salary.

Colorado/Washington pay range

$80,600$155,500 USD

California/New York/New Jersey pay range

$80,600$172,800 USD

Country Hiring Guidelines: GitLab hires new team members in countries around the world. All of our roles are remote, however some roles may carry specific location-based eligibility requirements. Our Talent Acquisition team can help answer any questions about location after starting the recruiting process.

Administrative Business Partner I

• San Francisco, California, United States / Remote, United States
• Administration
• Regular

Description

About Pinterest:

Millions of people across the world come to Pinterest to find new ideas every day. It’s where they get inspiration, dream about new possibilities and plan for what matters most. Our mission is to help those people find their inspiration and create a life they love. In your role, you’ll be challenged to take on work that upholds this mission and pushes Pinterest forward. You’ll grow as a person and leader in your field, all the while helping Pinners make their lives better in the positive corner of the internet.

Creating a life you love also means finding a career that celebrates the unique perspectives and experiences that you bring. As you read through the expectations of the position, consider how your skills and experiences may complement the responsibilities of the role. We encourage you to think through your relevant and transferable skills from prior experiences.

Our new progressive work model is called PinFlex, a term that’s uniquely Pinterest to describe our flexible approach to living and working. Visit our PinFlex landing page to learn more.

We’re seeking an Administrative Business Partner to provide support to our Core Engineering Leaders. In this role, you’ll play a crucial part in keeping the team organized, motivated, and operating efficiently. Your responsibilities will include managing complex, global schedules, nurturing internal and external relationships, and excelling as a detail-oriented communicator. You should have a proactive approach and be capable of independently overseeing erse tasks and demands, all while handling confidential and sensitive matters with the utmost discretion.

What you’ll do:

• Calendar Management: Efficiently manage complex calendars, making independent, business-driven scheduling decisions.
• Project Management: Spearhead leader’s operational and people-related projects, leading meetings, planning, tracking progress, and fostering team’s best practices.
• Meeting and Events Management: Skillfully coordinate team meetings and on-site events, encompassing agenda creation, presentation deck drafting, action item tracking, and detailed meeting notes.
• Communications: Craft clear and impactful communications for leaders, including team emails, updates, and follow-ups and oversee alias management, org charts, and Slack channels for the team.
• Relationship Management: Build strong relationships with leader’s teams and cross-functional partners through innovative and engaging approaches.
• Travel & Expenses: Effectively coordinate leader’s travel and ensure expense reconciliation while adhering to policies and aligning with team needs. Manage the leader’s employee recognition budget and offer reward recommendations.

What we’re looking for:

• 4+ years of administrative experience, including 2+ years supporting VP and Director level executives.
• Able to commute locally to San Francisco and Palo Alto offices as required.
• Experience collaborating with Engineering leaders and possessing a foundational understanding of engineering principles.
• Outstanding organizational skills for effective multitasking in a fast-paced, deadline-driven environment.
• Proactive and self-directed, capable of taking ownership of tasks, even in ambiguous situations with minimal supervision.
• Proficient in tools such as Google Suite, Slack, Workday, Expensify, Navan, and MS Office Suite.
• A team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholders.
• Demonstrated commitment to handling confidential information with the utmost integrity.

This position is not eligible for relocation assistance.

#LI-REMOTE

#LI-CK1

At Pinterest we believe the workplace should be equitable, inclusive, and inspiring for every employee. In an effort to provide greater transparency, we are sharing the base salary range for this position. The position is also eligible for equity. Final salary is based on a number of factors including location, travel, relevant prior experience, or particular skills and expertise.

Information regarding the culture at Pinterest and benefits available for this position can be found here.

US based applicants only

$68,850—$142,000 USD

Our Commitment to Diversity:

Pinterest is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best qualified people in every job. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic under federal, state, or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you require an accommodation during the job application process, please notify: for support.

Title: Mango Live Generalist Administrator Part-Time

Location: Anywhere

Mango Languages is seeking a Generalist Administrator to join our Mango Live team. The Generalist Admin will be responsible for assisting the other Mango Live Admins with various tasks including, on- and off-boarding of coaches and students, maintaining coach schedules, course set-up, document and folder maintenance, quality assurance, and recruiting. The ideal candidate is a self-starter, has excellent organization and spreadsheet skills and a keen attention to details.

Job Duties & Responsibilities

• Maintain documentation related to on- and offboarding of coaches and students, coach schedules’, student roster, attendance sheets, assessment tracker, and coach and student folders
• Assist with onboarding by granting new coaches access to all relevant platforms and ensuring that they are able to access everything they need during the onboarding and orientation phase
• Set up new courses by creating folders with accurate links and materials on all relevant platforms, such as Skillo, Google Drive, etc., and share those folders with coaches and students
• Share QA scores and peer observations with coaches
• Escalate any QA issues or red flags to the Training & Development Admin
• Manage the candidate pre-screening process by reviewing incoming candidates on Lever, categorizing and tagging them according to need and suitability, corresponding with candidates regarding missing materials, tracking promising candidates, handling inquiries from candidates, conducting brief video screenings of suitable candidates, scheduling interviews, creating candidate folders, and notifying Account Managers of their candidate pipeline
• Organize monthly Conversation Clubs, eg., create materials, contact coaches, coordinate dates, and manage host changes on zoom
• Assist with scheduling as needed
• Manage the substitutions process, eg., receive requests for substitutions, find substitute coaches when necessary, share the relevant information (folders, links, etc.) with substituting coach and maintain the substitution record
• Create the monthly vendor newsletter by starting a draft, coordinating with coaches for participation, finding articles or other relevant information to include, setting the layout of the newsletter, updating the recipient list, and sharing the newsletter with the intended audience
• Meet and regularly communicate with Mango Live Admin Team members in order to coordinate regarding client, coach, and student needs as well as overall program success

Requirements

• Mastery of spreadsheets, Google Suite preferred
• 1-2 years of experience in administrative work
• Advanced proficiency in English (C1 and above)
• Ability to work independently and as part of a team
• Reliable internet connection
• Excellent written and verbal communication skills

Key Characteristics

• Flexible schedule
• Ability to adapt to changing priorities
• Critical thinking
• Positive view of giving and receive feedback
• Ability to work under pressure
• Proven track record of consistently meeting deadlines
• Strong problem solving skills

Executive Assistant

locations

Remote

time type

Full time

job requisition id

R-107732

Job Posting:

Ferguson is North America’s leading value-added distributor across residential, non-residential, new construction and repair, maintenance, and improvement (RMI) end markets. Spanning 34,000 suppliers and more than one million customers, we deliver local expertise, value-added solutions, and the industry’s most extensive portfolio of products. From infrastructure, plumbing, and appliances, to HVAC, fire protection, fabrication, and more, we make our customers’ complex projects simple, successful, and sustainable.

Ferguson is currently seeking the right inidual to fill an immediate need for an Executive Assistant.

This role requires a flexible mentality supporting a multifaceted organization. You will be handling multiple tasks and priorities, with accuracy, flexibility, and timeliness. This person must exhibit strong client service in an environment that is fast-paced, including last-minute changes. This role will comfortably take the lead on providing outstanding, administrative leadership and operational support to the leaders both directly and indirectly. Additionally, the Executive Assistant must demonstrate a dedication to protecting confidential information and sensitive materials. The ability to balance multiple priorities, make decisions independently, be detail oriented, and prioritize work, requests, and engagements for the leaders is a requirement.

Location: This is a remote opportunity and can be based anywhere in the US.

Responsibilities:

• Provides a high quality administrative support to the vice president anticipating needs and taking appropriate action to effectively manage daily responsibilities (calendar scheduling, administration, expense reports, and travel support) and be a creative problem solver
• Supports with research and follow-up on incoming issues flagging what needs to be a prioritized
• Manages sensitive matters with a high level of confidentiality and discretion
• Drafts, edit, and dissemination of communications as needed
• Delivers the organization of data and creates presentations as needed
• Represents the assigned executive at all times with poised and highly professional written and verbal communication, both internally and externally
• Adhere to Company compliance and Health Safety and Environment (HSE) polices, procedures and requirements
• Regular and reliable attendance
• Supports up to the VP level
• Other duties as assigned

Qualifications:

• Bachelor’s degree or equivalent education plus experience is preferred
• 3+ years of relevant work experience is highly preferred
• Outstanding written and verbal communication skills
• Exceptional skills using Microsoft such as PowerPoint and Excel
• Ability to use discretion, possess good judgment, and able to independently problem solve

Ferguson is dedicated to providing meaningful benefits programs and products to our associates and their families geared toward benefits, wellness, financial protection, and retirement savings. Ferguson offers a competitive benefits package that includes medical, dental, vision, retirement savings with company match, paid leave (vacation, sick, personal, holiday, and parental), employee assistance programs, associate discounts, community involvement opportunities, and much more!

Pay Range:

Actual pay rate may vary depending upon location. The estimated pay range for this position is below. The specific rate will depend on a candidate’s qualifications and prior experience.

$20.76 – $33.26

Estimated Ranges displayed are Monthly for Salaried roles OR Hourly for all other roles.

This role is Bonus or Incentive Plan eligible.

The Company is an equal opportunity employer as well as a government contractor that shall abide by the requirements of 41 CFR 60-300.5(a), which prohibits discrimination against qualified protected Veterans and the requirements of 41 CFR 60-741.5(A), which prohibits discrimination against qualified iniduals on the basis of disability.

Ferguson Enterprises, LLC. is an equal employment employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.

Title: Administrative Assistant

Location: United States / Remote

Type: Remote – Full-time Workplace: remote

The Administrative Assistant plays a crucial role in providing comprehensive administrative support to our Executive Assistants. This position requires a highly collaborative and detail-oriented inidual who can adapt to a dynamic, global work environment. The ideal candidate should be responsive, discreet, and have a strong desire to grow into an Executive Assistant (EA) role with coaching and experience.

Objectives for this Role

• Collaborate with the lead EA to ensure seamless administrative support.
• Act as a backup resource during executive assistants’ out-of-office periods.
• Develop skills and capabilities to transition into an EA role in the future.
• Maintain discretion and security awareness in handling sensitive information.
• Assist in various tasks, including event planning, calendar management, research, and project tracking.

Skills & Qualifications

• Positive, team-focused mentality with a high level of collaboration.
• 24/7 mindset to support a multi-time zone/global setting.
• Can-do attitude and eagerness to learn and develop into an EA role
• Strong attention to detail and accuracy.
• Discretion and good judgment in handling sensitive information.
• Excellent verbal and written communication skills.
• Effective self-management, time management, and organizational skills.

Preferred Qualifications

• Experience in a customer-facing role.
• Event planning experience or involvement in event logistics.
• 1-2 years of experience in a role involving planning and organizing.
• Demonstrated ability to work well in a team and lead by example.

Our Principles

At Chainlink Labs, we’re committed to the key operating principles of ownership, focus, and open dialogue. We practice complete ownership, where everyone goes the extra mile to own outcomes into success. We understand that unflinching focus is a superpower and is how we channel our activity into technological achievements for the benefit of our entire ecosystem. We embrace open dialogue and critical feedback to arrive at an accurate and truthful picture of reality that promotes both personal and organizational growth.

About Chainlink Labs

Chainlink is the industry standard oracle network for connecting smart contracts to the real world. With Chainlink, developers can build hybrid smart contracts that combine on-chain code with an extensive collection of secure off-chain services powered by Decentralized Oracle Networks. Managed by a global, decentralized community of hundreds of thousands of people, Chainlink is introducing a fairer model for contracts. Its network currently secures billions of dollars in value for smart contracts across the decentralized finance (DeFi), insurance, and gaming ecosystems, among others. The full vision of the Chainlink Network can be found in the Chainlink 2.0 whitepaper. Chainlink is trusted by hundreds of organizations from global enterprises to projects at the forefront of the blockchain economy to deliver definitive truth via secure, reliable data.

This role is location agnostic anywhere in the world, but we ask that you overlap some working hours with Eastern Standard Time (EST).

We are a fully distributed team and have the tools and benefits to support you in your remote work environment.

Chainlink Labs is an Equal Opportunity Employer.

#LI-Remote

Title: Client Relations Associate – Temporary

Location: Remote US

About eScribers

Established in 2005 by court reporting professionals, eScribers has grown to become the leader in reporting and transcription services for courts and government agencies across the US and UK & Ireland.

Our company is private equity backed and growing rapidly worldwide, leading the court reporting market in technology innovations and client services. With customers across the US, UK & Ireland, we currently hold offices in Phoenix, Virginia, Maryland, London, Dublin and Israel.

At eScribers we value professionalism, innovative thinking, and collaboration and this is what guides us in all aspects of our day-to-day operations.

Come be a part of our growth by joining our outstanding team of professionals!

Job Brief

The Client Relations Associate is responsible for accurately and efficiently coordinating the flow of work from inception to completion, meeting numerous client deadlines, while maintaining the security and confidentiality of all recordings, transcripts, and other paperwork and property. This position requires a high level of accuracy, remarkable customer services skills, extraordinary verbal and written communication skills, honesty, a strong attention to detail and the ability to organize and prioritize daily tasks with minimal to moderate supervision by management.

We offer our talents a benefit package that includes medical, dental, vision, life insurance, and PTO. We will make sure you get the best on-the-job training, and the offered annual salary range is $40,000 – $46,000 (based on experience).

The position is a temporary, full-time, fully remote position. The period the position will be available is a 90-day period, starting in early/mid-Dec 2023 till early/mid-March of 2024. If you live in the Phoenix, AZ area, you do have the option of working in our local office. Will consider east coast, central, mountain and pacific time zone hours.

As a Client Relations Associate you will:

• Communicate with customers, including courts, agencies, law firms and pro se clients by phone and by email to advise them of the ordering procedures and advise them throughout the entire process of the order.
• Providing price quotes to new and existing customers.
• Process deposits at the start of the orders and process balances upon completion of the orders.
• Coordinate with Court and Agency staffs daily for audio requests, questions, or to provide general customer support.
• Set up, download/upload audio and prep jobs into our workflow system and coordinate start of the order with the transcription department.
• Maintaining a positive, supportive attitude in answering multiple phone calls and multiple emails daily.
• Coordinate with our accounts payable team to help ensure payment of invoices.
• Provide administrative support.

Requirements:

We are looking for an energetic, detail oriented, organized, self-starting professional with the following:

• Have a high school diploma or equivalent.
• Be a highly organized inidual with excellent verbal and written communication skills.
• Ability to multi-task and work on multiple project deadlines simultaneously.
• Be detail oriented.
• Be an independent and intelligent inidual who is a fast learner.
• Be an inidual that possesses intermediate computer skills with a familiarity with Microsoft Word, Outlook, databases, and accounting software.
• Be adaptable to change and make client service a priority.
• Knowledge of legal or courtroom terminology helpful.
• Able to work 9:00am to 5:30pm, with some flexibility, to accommodate customer phone calls and email inquiries.

Title: Executive Assistant Temporary Opening

Location: Remote

About JFF:

Jobs for the Future (JFF) drives transformation of the American workforce and education systems to achieve equitable economic advancement for all.

About the position:

We are hiring a temporary Executive Assistant to support the Employer Mobilization team. EAs are valued members of our organization as they play a critical role in managing the behind-the-scenes work that enables senior leaders to operate as vehicles for change. They are skilled at connecting the dots between inidual administrative tasks or scheduling requests and a team’s vision and priorities so that senior leaders can be leveraged to do the work that they do best.

We are looking for candidates who are highly organized, proactive, and adept at communicating effectively with a variety of stakeholders. Additionally, we seek to build a team environment that is creative, inclusive, generative, highly collaborative and focused on impact. Not only is this a great opportunity to work directly with some of JFF’s most senior-level leaders, but you will also have the chance to build community with other EAs across the organization, thus ensuring you have the support, resources, and more to make your work effective and engaging.

Based on the organization’s current needs, and candidates’ skills and interests, you could be hired for one of the following teams. EAs may provide support for one senior leader or provide support for a few of the senior-most leaders across a team. If you are selected for a phone interview, you’ll have the opportunity to learn more about our different teams and which may be the best fit for you.:

What you’ll do:

• Provide strong calendar management by prioritizing inquiries and requests and troubleshooting conflicts when planning and scheduling meetings for senior leaders.
• Manage senior leaders’ correspondence by triaging, drafting responses to, or directly responding to email inquiries. Support the organization and productivity of senior leaders by organizing, prioritizing, and summarizing emails and requests.
• Keep senior leaders informed of upcoming commitments and responsibilities and follow up appropriately.
• Understand senior leaders’ capacity, priorities, and preferences in order to make judgements and recommendations that ensure smooth day-to-day engagements and dedicated focus/work time.
• Manage detailed travel plans, including drafting itineraries, coordinating flight, hotel, and dinner reservations, submitting event RSVPs, tracking travel reimbursements, etc. related to senior leaders’ in-person meetings and events.
• Stay up to date with senior leaders’ meeting occurrences and deadlines with key internal and external stakeholders to support senior leaders in budgeting their time, preparing to fully engage in meetings, and to follow through with the next steps they are responsible for.
• Create, edit, and proofread materials in partnership with senior leaders, including email communication, meeting agendas, and other internal- or external-facing materials.
• Coordinate scheduling for executive-level meetings that involve your senior leader(s) and assist with preparing information and materials for meetings, acting as the point of contact with internal and external attendees, and/or taking notes during the meetings.

Who you are:

• You bring 5+ years of overall professional experience, with prior success supporting senior level executives in an administrative support role.
• You have strong written and verbal communication skills, including a customer service approach when synthesizing and communicating complex issues clearly and concisely to a variety of audiences.
• You know how to build relationships, particularly with the senior leaders you support, in order to understand, anticipate, and respond to their needs.
• You have strong organizational skills and the ability to prioritize your workload, multi-task, and deliver against deadlines.
• You bring excellent attention to detail to everything you do and know how to handle highly confidential and time sensitive information with necessary care and prioritization.
• You have strong written and verbal communication skills, including a customer service approach when synthesizing and communicating complex issues clearly and concisely to a variety of audiences.
• You are an effective problem-solver, with the ability to proactively identify key opportunities, issues and risks, and exercise independent professional judgment.
• You possess high energy and passion for JFF’s mission and the ability to apply JFF’s core values to all areas of your work
• You model inclusive leadership, working effectively with colleagues from a erse range of backgrounds, and building and stewarding an organizational culture that embraces ersity, equity, and inclusion
• You build positive, effective, collaborative cultures and teams wherever you work
• You are a curious and adaptive learner, with a willingness to take in new information, perspectives and data to inform your work
• You demonstrate a growth mindset and a desire to continuously improve in your work

To apply:

Please apply through the link on the site

Things to note about this hiring process:

• If you are invited to a phone interview, our People & Culture Team will share additional context about our teams’ current needs.
• If you advance to the final interview round, you will be notified which team(s) you are being considered for and will have a chance to meet with staff members from that team.
• While JFF cannot guarantee that you will be placed in your team of choice, your preferences will help us best match candidates to roles that align with their interests/skills and our areas of need.

Positions at JFF are not eligible for employer-visa sponsorship or open to F-1 student visa holders.

All JFF employees are required to be fully up to date on their vaccinations against COVID-19, unless a medical or religious exemption has been requested and a reasonable accommodation approved.

JFF offers a competitive salary and benefits package, commensurate with experience and skills.

Executive Assistant, Security

Location

USA (Remote)

Type

Full time

Department

Security

Compensation

• $120K $155K

The US base salary range for this full-time position is $120,000 – $155,000. Our salary ranges are determined by role and level, but not location (within the US). The salary range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within this range, inidual pay is determined by additional factors including job-related skills, experience, and relevant education or training. Our total compensation package also includes annual bonus opportunity, tokens + equity compensation and benefits.

OverviewApplication

Mysten Labs believes that decentralized and open protocols are the bedrock of the internet of value. This is why at Mysten Labs, we are creating foundational infrastructure to accelerate the adoption of decentralized protocols based on blockchain technologies.

As an Administrative Assistant, you’re at the heart of your team’s operations and the soul that keeps your team moving forward. The ideal inidual can anticipate the needs of your managers and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment with an innate curiosity and passion for blockchain technology. You will have the ability to exercise good judgment in a ersity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

This role would report into the Chief Security Officer

What You’ll Do:

• Complete a broad variety of daily administrative tasks, including expense reports
• Organize complex calendars and schedules; resolving any scheduling issues
• Arrange domestic and international travel and accommodations
• Search and book restaurants for partner dinners
• Excellent communication and time management skills; proven ability to meet deadlines
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives
• Organize partnerships meeting notes and maintain contacts list
• Supporting an organization that is globally distributed
• Be responsive and communicate across erse channels including but not limited to email/Slack/Telegram/Discord/phone calls, with contact inside and outside normal business hours
• Use discretion, confidentiality, and good judgment to handle confidential matters
• Reflect the professionalism and values of the company when interfacing with senior executives and their admin staff externally. Represent the company and the Ecosystem team in a positive light through great follow-through skills and sound judgment.

Our Ideal Candidate Will Have:

• A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical.
• Curiosity and eagerness to learn and passion about helping others. You love and understand technology – especially in a rapidly evolving ecosystem of web3, defi, NFTs and crypto.
• An entrepreneurial spirit to roll up your sleeves and try different things.
• Strong written and verbal communication skills and is comfortable interacting with executives internally and externally.
• An extreme attention to detail and is always thinking two steps ahead.
• Experience working with Google suite and other collaborative tools (Slack, Notion, Discord, Telegram, etc.).
• A desire to be part of a winning team – collaborating across multiple functions driving towards a common goal.
• A creative problem solving skillset and ability to embrace change and ambiguity. You also have a strong sense of ownership and drive.
• 3+ years of experience in a direct executive support, administrative operations management, non-technical project management or corporate event planning experience.
• Previous experience supporting Legal and / or People teams is preferred.

Our team is remote first and we are hiring across the world. Here at Mysten Labs, you’ll be joining a world-class team with tremendous growth potential as we bring the next billion users to web3. We raised a $300M Series B round from top Silicon Valley led venture funds like Jump Crypto, Andreessen Horowitz (a16z), Binance Labs, Redpoint, Lightspeed, Coinbase Ventures, Electric Capital, Standard Crypto, NFX, Slow Ventures, Scribble Ventures, Samsung Next, Lux Capital, among other investment firms and strategic partners. Come join us and build the future of web3!

Business Administrative Assistant

locations Remote Location

time type Full time

job requisition id R91064

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact. If you have questions while submitting an application, please review these frequently asked questions.

Current Employees and Students:

If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.

Welcome to The Ohio State University’s career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

• Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

Job Title: Business Administrative Assistant

Department: Health System Shared Services | Information Technology Administration

Scope of Position:

Provide administrative support for the executive, administrative, and management staff within Med Center Information Technology on a day-to-day basis. Serves as a liaison with the Med Center IT offices, requiring exercise of discretion and discriminating judgement in dealing with all types of people, including patients, high level officials, faculty and staff, administrators, managers, physicians. Handles matters of a highly confidential and sensitive nature. Also responsible for coordinating daily office operational needs and assisting director/managers with administrative policies and procedures.

Position Summary:

Provides initial contact with vendors, staff requiring assistance and the general public; screen calls and visitors for all department personnel. Initiates and processes employee personnel paperwork; and ensures appropriate policies and procedures are followed. Reads and routes incoming department mail; prepares outgoing mail, as required. Organizes and maintains departmental information, including personnel records, invoices, requisitions and office correspondence. Processes timekeeping and arranges travel for staff in the department. Assists with coordinating department budget and expenditures.

Minimum Education Required:

• Per Classified Civil Svc Specs
• Required Qualifications: Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex;
• 6 mos. experience (600 hrs course work) in office practices and procedures;
• 6 months experience (600 hours course work) in customer service.
• Some positions require one year related medical secretarial experience or completion of an associate’s degree program with three courses in medical terminology plus 3 mos. experience (300 hours training) in use of word processing equipment, consistent with position description.
• Some positions require 6 mos. experience (600 hrs course work) in supervision consistent with position description.

Our Comprehensive Employee Benefits Include:

• An array of retirement plan options, each with a generous employer contribution.
• Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.
• Paid vacation and sick leave, including short and long-term disability and paid parental leave.
• Get the most out of the Public Service Loan Forgiveness program.
• And much more!

Additional Information:

Location: Remote Location

Position Type: Regular

Scheduled Hours: 40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The Ohio State University is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.

Applicants are encouraged to complete and submit the Equal Employment Identification form.

Coordinator 2- Appeals

Job LocationsUS-Remote

Requisition ID2023-94309

# of Openings

1

Job Schedule

Regular Full-Time

Job Description Summary

Job Summary

Essential Duties and Responsibilities:

Function as a Subject Matter Expert in one or more process areas.

– Analyze data submitted for Independent Medical Review.

– Conduct fact finding and analyses on those cases deemed complex in nature or requiring adjudication; apply established procedures where the nature of the system, feasibility, computer equipment and reporting tools have not already been decided.

– Track and meet required deadlines for complex cases or other assigned tasks.

– Assist leadership through research of data and/or authoring reports.

– Analyze data using all applicable state law, state regulations, process documents, and other sources as defined by the client contract.

– Work independently on specific situations or on a team to resolve problems and deviations according to current established practices; and obtains advice where precedents are unclear or not available from the client.

– Answer and respond to phone calls/emails from participants in the Independent Medical Review process.

– Assist others or provide on-the-job training or act as a mentor to production staff.

Minimum Requirements:

– High School Degree or equivalent required.

– 2-4 years of related professional experience required.

MAXIMUS Introduction

Since 1975, Maximus has operated under its founding mission of Helping Government Serve the People, enabling citizens around the globe to successfully engage with their governments at all levels and across a variety of health and human services programs. Maximus delivers innovative business process management and technology solutions that contribute to improved outcomes for citizens and higher levels of productivity, accuracy, accountability and efficiency of government-sponsored programs. With more than 30,000 employees worldwide, Maximus is a proud partner to government agencies in the United States, Australia, Canada, Saudi Arabia, Singapore and the United Kingdom. For more information, visit https://www.maximus.com.

EEO Statement

EEO Statement: Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and erse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate’s education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus’s total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant’s salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Posted Max

USD $29.13/Hr.

Posted Min

USD $11.68/Hr.

Title: Senior Executive Assistant – External

Location: United States

Type: Full Time

Workplace: remote

About Us:

Live experiences help people cross today’s digital ide and focus on what truly connects us the here, the new, this once-in-a-lifetime moment that’s bringing us together. To fulfill Gametime’s mission of uniting the world through shared experiences, we make it easy for people to discover and access the live experiences that matter most.

With platforms on iOS, Android, mobile web and desktop supporting more than 25,000 events across the US and Canada, we are reimagining the event ticket industry in order to move at the speed of life.

The Role:

As Senior Executive Assistant, you will act as a partner to the CEO and Chief of Staff. You will ensure seamless operation of the CEO’s daily activities, act as a point-person for Executive Team operations and logistics, and promote effective communication between the CEO and the rest of the organization

What you’ll do and own:

• CEO Support: Manage the CEO’s daily activities including email, calendar, travel, expenses, social media presence, and occasional personal tasks. Ensure smooth and efficient operations that enable the CEO to focus on the most critical company matters.
• Scheduling Excellence: Navigate complex calendars and competing initiatives to prioritize, manage and schedule meetings, events and interviews for the CEO, Executive Team, Leadership Team. Collaborate with the Board, People Team and other stakeholders to align schedules and coordinate logistics.

• Meeting Support: Deliver logistical, operational, tactical, and project management support to the CEO for meetings and events. Participate in meetings, synthesize relevant information including summaries and retrospectives, and help ensure executive follow-through on key post-meeting action items, deliverables, and decisions.
• Event Planning: Plan offsites and events for the Executive Team and Leadership Team and manage all related logistics from reservations to on-site setup. Assist with planning of company-wide events (in partnership with the People team) and manage executive schedules during events.

• Relationship Building and Communication: Foster productive relationships with the CEO’s key stakeholders and act as a liaison to help move initiatives forward. Communicate logistical, operational, and tactical information to the Executive Team and Leadership Team in a clear, professional, and effective manner.

• Culture Carrier: Liaise with the People team on projects and initiatives to promote Gametime’s culture and values.

• Special Projects: Help the CEO and Chief of Staff complete priority tasks and projects with a high level of quality.

Our Ideal Candidate Has:

• Significant experience in an executive support role.
• Available during West Coast working hours and flexible to accommodate seasonal, ad-hoc, and priority-based exceptions to work hours.
• A track record of building and maintaining strong collaborative relationships with prior CEOs, executives, colleagues, and key stakeholders.
• Prior experience or proven ability to prioritize work in a fast-paced tech environment.
• Exceptional organizational, planning, and time-management skills with meticulous attention to detail.
• Aptitude for planning team offsites and events with acute attention to detail and a cost-effective approach.
• Flexible and adaptable with a positive attitude towards change.
• Professional, clear, and concise communication skills, both written and verbal.
• High level of personal integrity with the ability to handle confidential information with discretion and diplomacy.
• Aligned with GT’s Core Values of One Team One Dream, Always Be Curious, and Above & Beyond.
• Proficient with Google Workspace, Slack, and quick to learn new systems.
• Echo and amplify the CEO and Executive Team when working with staff and stakeholders.

What we can offer:

• Flexible PTO
• Equity
• Medical, dental, & vision insurance
• Life insurance and disability benefits
• 401K, HSA, pre-tax savings programs
• New equipment setup provided
• Diverse Family-forming benefits through Carrot Fertility
• Wellness programs
• Tenure recognition

Gametime is committed to bringing together iniduals from different backgrounds and perspectives. We strive to create an inclusive environment where everyone can thrive, feel a sense of belonging, and do great work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, veteran status, sex, parental status, gender identity or expression, transgender status, sexual orientation, national origin, age, disability or genetic information. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering ersity across our company.

Administrative Assistant

United States – Remote OK

Full-Time

Administration

$16.00 – $18.00 / hr

Founded in 1985, SelectQuote provides solutions that help consumers protect their most valuable assets: their families, health and property. The company pioneered the model of providing unbiased comparisons from multiple, highly rated insurance companies allowing consumers to choose the policy and terms that best meet their unique needs.

Two foundational pillars underpin SelectQuote’s success: a strong force of highly trained and skilled agents, who provide consultative needs analysis for every consumer, and proprietary technology that sources and routes high quality leads.

The company has three core business lines: SelectQuote Senior, SelectQuote Life and SelectQuote Auto and Home. SelectQuote Senior, the largest and fastest-growing business, serves the needs of a demographic that sees 10,000 people turn 65 each day with a range of Medicare Advantage and Medicare Supplement plans.

Job Summary:

The Administrative Assistant position will work closely with the SelectRX leadership team to help with reporting, data entry, team organization and attendance. The main tracking responsibilities in this position will be to ensure that all timesheets are complete and missing time is accounted for.

This will include filling in missing time codes, approve/deny PTO requests based on timing and adequate PTO is available. The Administrative Assistant will work closely with SelectRX employees to improve and maintain their experience and ensure that all timecards are correct for processing at the payroll deadlines each month.

During workdays, the administrator will continue to send out daily production reports, missing or incomplete time entries, and complete data entry.

The administrator will be the one responsible for working closely with the SelectRX leaders on upcoming projects and progression of projects including identifying areas of improvement in the department, tracking systems and scheduling/headcount updates. There may be some overtime during SelectRX busy seasons.

Essential Functions:

• Track UKG and Pioneer metric data
• Create, administer, and assess reports and other employee evaluation criteria
• Ensure all company policies and procedures are consistently adhered to
• Develop and encourage company culture, team building and employee career development
• Generate & analyze production & attendance reports
• Compare, match, and update data feeds
• Attend departmental and company meetings as needed
• Meet department revenue goals and objectives

Knowledge, Skills, and Abilities:

• Ability to multitask and prioritize effectively
• Demonstrated oral and written communication skills
• Demonstrated interpersonal skills
• Strong organizational and time management skills
• Team player
• Results driven
• Attention to detail
• Demonstrate initiative, discretion, and integrity
• Strong work ethic with a high energy level
• Works well under pressure; has an even-keeled temperament

Training and Experience:

• High school diploma or GED is required, Bachelor’s degree preferred

Benefits:

It’s an exciting time to join SelectQuote. We became a publicly traded company in 2020 with the first 100% virtual IPO (non-biotech) in American history. We have also been recognized nationally on the 2021 Top Workplaces USA list and by the Kansas City Business Journal as a 2020 Best Places to Work honoree.

Full-time employees are eligible for medical, dental, vision, voluntary short-term disability, company-paid long term disability, company-paid life insurance and accidental death & dismemberment (AD&D), 401(k) + company match and 100% vesting after 4 years, discretionary profit sharing, employee stock purchase program (espp), paid time off, floating holidays, paid maternity leave, paid parental bonding leave, tuition reimbursement, jury duty pay, and other paid leaves vary based on work location

Location:  US Locations; 100% Remote

Looking for a motivated, enthusiastic and inquisitive Executive Assistant

Applicants should have the following attributes:

You must be confident enough to speak with people from all over the world, curious enough to recognize opportunities, and courageous enough to voice your concerns when you find a problem and suggest a potential solution.

Because our owner has a very busy schedule and is often in a hurry AND because the businesses and people you will be calling often require patience and determination to get a positive result, we need someone who is very tenacious and doesn’t take no for an answer.

Prioritizing your work according to the 80/20 rule and understanding or being willing to learn about checklists, procedures, and systemization is also crucial to success at this job.

Skills and Requirements:

• US resident
• At least 1 year previous personal or virtual assistant experience
• Availability between the hours of 8 am to 5 pm Central time Monday through Friday.
• Windows laptop or PC
• Reliable internet
• Alternate means for availability during power/internet outages, such as hotspot and computer battery backup
• Cell phone with unlimited calling plan
• Organized self-starter able to work with little hand-holding
• Ability to communicate effectively both verbally and in writing

Duties:

• Managing Google calendar
• Business administration
• Financial administration
• Booking occasional travel
• Getting repetitive tasks off of owner’s plate so he can get on with running a successful marketing company
• Various tasks as assigned

Compensation:

$18 per hour to start. After 90 days and a successful performance review, compensation will increase to $19 per hour. After an additional 90 days and a successful performance review compensation will increase to $20 per hour.

To apply:

Please apply by performing the following 10 to 15-minute task:

Research and provide examples of at least 2 veteran job boards or sites including URLs and their requirements for posting positions on their sites.

Include your name, contact information, and time zone with your submission and email it along with a copy of your resume to: [email protected], using the subject line: “Sam’s assistant”.

**Applicants who fail to follow all instructions will not be considered **

Location: US Locations Only

Senior Executive Assistant, UAGC

Remote

Full time

R23-0313

The Senior Executive Assistant for the University of Arizona Global Campus (UAGC) is a full-time employment position reporting to the Chief of Staff of UAGC. The Senior Executive Assistant will provide administrative support to the Senior Vice President and will be the point person supporting the work of the Chief of Staff in the Executive Office.

The job entails a high level support professional in a fast-paced institutional executive environment including, but not limited to, providing high level administrative support to the Senior Vice President and occasionally other members of the Executive Leadership Team including heavy complex calendaring; travel and expense management; handling external and internal requests; creating and preparing meeting materials including presentations, charts, and documentations; meeting and webinar support; recording minutes; record retention management; and coordinating VIP meetings, leadership retreats, and university events.

The Senior Executive Assistant will play a pivotal role in providing backing to the Chief of Staff including, but not limited to, managing the day-to-day operations of the physical office(s); working collaboratively with the Executive Administrative team on Executive Leadership Team initiatives and projects as directed by the Chief of Staff or Senior Vice President; and acting as the point of contact for the Executive Office.

The Senior Executive Assistant must hold the utmost integrity and confidentiality in this position and will require regular interaction with the Executive Leadership Team, University of Arizona partners and peers, internal and external partners and agencies, vendors, the administrative and facilities team, and other senior leaders.

Essential Job Duties:

Strategy & Vision

• Support the Executive Office to ensure alignment with the Senior Vice President’s goals and the university’s critical student goals as well as the mission, vision, and purpose.
• Support a wide variety of special projects and strategic initiatives as directed by the Chief of Staff.

Leadership & Decision-Making Responsibilities

• Act as the administrative point of contact for the Senior Vice President, manage a wide variety of complex and confidential requests.
• Support the Chief of Staff with administrative matters in relation to human resources, legal and regulatory, communications, IT, marketing, finance, academics, and operations.
• Under the direction of the Chief of Staff help ensure the physical and remote office(s) are functional for the day-to-day operations and overseeing the work of the facilities team including problem solving issues as they arise, vendor management and regular facility scheduled services, office project planning, office operational support, coordinate office requirements for space planning, security, onboarding new hires, and other cross-functional projects.
• Monitor spending and keep projects within budget as directed by the Chief of Staff.

Key Tasks

• Manage, coordinate and work independently to handle the schedule of the Senior Vice President including heavy complex calendaring and preparing all the necessary items for the meeting (ex: room setup, catering, technology setup, documents, etc.)
• Arrange travel and reconcile monthly expenses for the Senior Vice President and Chief of Staff.
• Draft, proofread and edit reports, documents, presentations, and correspondences on behalf of Senior Vice President.
• Provide back up support to the Chief of Staff with various administrative tasks for the Senior Vice President, administration and facilities operations management, and special projects.
• Under the direction of the Chief of Staff meet with Executive Assistant team regularly to ensure substantial support is provided to the Executive Leadership Team and the university including, but not limited to, being the SME in facilitating travel and expense procedures; developing SOPs for internal processes; and supporting the team through various VIP meetings with external agencies (WASC Accreditation, Department of Defense, Department of Education, Board of Trustees, etc.).
• Work cooperatively with a wide range of staff and faculty at various levels within the organization as well as with external business partners and regulatory agencies.
• Act as a key point-of-contact for the Executive Office including managing the inbox and calendar.
• Independently field questions and concerns from iniduals within the university and outside companies/agencies/entities and if necessary, direct the questions or concerns to the appropriate inidual at the university.
• Meet with the Facilities team regularly with the Chief of Staff to ensure upkeep of the facilities are well maintained and safe.
• Identify efficiencies to administrative or facilities services and suggest and implement improvements.
• Under the direction of the Chief of Staff help with managing and providing administrative support for special projects, events, as well as special assignments as they arise for the Executive Leadership Team.
• Perform job duties with a high level of integrity and confidentiality on a day-to-day basis regarding all matters of the company including matters involving executives and high-level partners inside and outside the company.
• Appropriately organize time, manage erse projects, and meet critical deadlines.
• Available to be on call for urgent matters, travel 1-2 times a quarter, and work extended hours and weekends when required.
• Represent the Executive Office with a high level of professionalism in-person and remotely.

Specialty Knowledge & Subject Area Expertise

• Under the direction of the Chief of Staff plan and coordinate VIP meetings, retreats, and events initiated by the Senior Vice President or the Executive Leadership Team.
• Handle highly sensitive and/or critical information, files, records and reports with the utmost professionalism, discretion, and confidentiality
• Critical thinking paired with strong skills in teamwork and use of judgment in determining priorities.
• Ensure all necessary materials from staff and other sources are completed and submitted completely and timely.
• Take minutes as required, prepare agendas and supporting documents, and complete tasks as assigned for various meetings, such as developing memos, communication, and correspondence; identifying meeting participants; collect, prepare, and distribute appropriate briefing materials; initiate subsequent follow-up meetings and communication for key stakeholders as directed.
• Undertake research projects and collect and analyze data as background for meetings and special initiatives.
• Assist in onboarding of new executives.
• Exercise discretion in handling sensitive information.
• Work independently and have the ability to complete a high volume of tasks and projects.
• Work as a team player in a responsive and helpful manner.
• Effectively resolve problems.
• Some database management and ability to produce reports and use advanced functions.

Minimum Qualifications:

• Bachelor’s degree required.
• Five (5) years administrative support experience for a C-level Executive.
• Experience managing and coordinating the schedule, travel and project support for an executive or senior management level employee.
• Highly skilled in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Aptitude to keep cool under pressure.
• Must use sound judgment and tact when dealing with leadership and public.
• Ability to work under pressure in a fast-paced environment and deal with transitions.
• Excellent communication, interpersonal and organizational skills.
• Exceptional written and oral skills.
• Exhibit emotional intelligence including a high level of self-awareness, awareness of others, and awareness of institutional culture.
• Effective critical thinking, independent judgment and decision-making skills.
• Proven ability to multi-task and support on various levels.
• Proven organizational and administrative skills with a high level of attention to detail.
• Must be professional and discreet with sensitive and highly confidential information.
• Possess integrity, trust, common sense, and problem-solving abilities.
• Self-starter, independent and meticulous with strong follow up skills.
• Pro-active, anticipate the needs of the office, takes initiative, prioritizes work and delivers results.
• Ability to be on call for urgent matters, travel every 1-2 times per quarter, and work after hours and on the weekends as needed.
• Ability to work in various time zones as needed.
• Maintain a professional setting in-person or remotely as pointed out in the remote work policy.

Preferred Qualifications:

• Masters degree preferred.
• Experience in a college setting is preferred.
• Previous professional, consistent interaction with members of the Board of Directors preferred.
• Working knowledge of Concur and Workday is a bonus.
• Proven ability in leading and supervising a team of administrative professionals.
• Office manager or facilities management experience.
• Project management skills is a bonus.
• Working onsite at the headquarters office in Phoenix, Arizona is preferred but not required.

RATE OF PAY: $33.66 – $40.87 per hour

Administrative Assistant – Full Time (Remote)

Job Category: Operations

Requisition Number: RECEP008559

• Full-Time
• Pittsburgh, PA 152195125, USA

  Erie, PA 16503, USA

  Altoona, PA 166019358, USA

Pyramid Healthcare Outpatient Services is looking to add an Administrative Assistant to their growing team! This role would function remotely, with limited travel in Pennsylvania for training and/or team meetings!

Schedule: Monday – Friday 8:00 am – 4:30 pm

Pay Range (based off education and experience): $13.00 – $15.00/hour.

Deliverables/Principal Results Expected:

Oversee the scheduling of all appointments.

Oversee medical records filing, transcription, transfer of records and assist the facility in completing these responsibilities.

Perform basic clerical duties including but not limited to- answering phones, mailing, administrative filing, copying, faxing and typing.

Assemble client packets and keep them updated.

Purchase office and client supplies.

Assist with intake process and billing sheets.

Correspond with referral sources.

Responsible for check requests, census and updating intake and discharge logs.

Attends staff meetings and takes minutes.

Maintains office equipment including corresponding with vendors when maintenance is required.

Handles the petty cash.

Responsible for the appearance, cleanliness and organization of the office.

Completes all reports.

Maintains policy and procedure book.

Other duties as deemed necessary.

Technical Competencies: Helps to maintain strong clinical program. Able to work together with staff. Completes required trainings and mandatory training hours. Handles all calls and messages in a positive, courteous and friendly manner that represents the company in a positive way. Works with all staff in an efficient manner to complete the responsibilities. A working knowledge of HIPAA, Licensing and CARF regulations.

Requirements

Education, Experience:

High School Diploma or equivalent required. Administrative Assistant/Secretarial experience. Strong computer and phone skills. Ability to multi-task.

Job-related Behavioral Characteristics:

Excellent oral and written communication and interpersonal skills. Ability to problem solve by gathering and analyzing information, working well in an inciual/group problem solvig situation, and showing initiative in problem solving. Maintain professionalism and does not show favoritism. Maintains consistency with clients, staff, visitors and the public. Ability to handle a crisis situation and react appropriately. Ability to be flexible and adaptable. Ability to make decisions in an objective and ethical manner. Calm and decisive in crisis situations. Ability to sustain a team environment.

Pyramid CORE Values:

We are committed and proud to live our CORE values and use them to inspire those around us. Our employees are expected to align with these values, behaviors and standards. We are held accountable for upholding these CORE Values: INTEGRITY is striving to be honest, transparent and ethical when dealing with clients, staff and the community. DEDICATION is demonstrating an unwavering commitment to always provide exceptional care and support to those we serve is needed daily. COLLABORATION is a steadfast, team-focused approach; working together to achieve excellence. PASSION is genuine, compelling and relentless desire to improve lives and support Pyramid Healthcare’s mission.

Want to know more?

To learn more about Pyramid Healthcare, and how you can achieve personal and professional growth, visit us at: https://bit.ly/Pyramid-Careers.

Pyramid Healthcare, Inc. is proud of its erse workforce, and is an Equal Opportunity Employer.

Executive Assistant

Corporate – Exec National, United States

Description

Overview

Edifecs is looking for an Executive Assistant to partner directly with the Executive Leadership Team to oversee a wide range of complex, confidential, and administrative responsibilities. You’ll contribute to the overall organization’s success by keeping a pulse on executive priorities, closely communicating with the leadership team, and acting as the “right arm” to the Executives.

You’ll have initiative, and independent judgment with sensitive, complex, and highly confidential business both inside and outside the company. You’ll also be a champion of culture, evangelizing Edifecs values to create impact across the organization.

What you will do:

• Act as the POC for Executive communications (call, emails, etc.) providing a high level of service to internal and external clients
• Provide calendar and scheduling coordination, ensuring the most effective use of the executives’ attention and focus by understanding business priorities
• Manage complex projects/processes/events and ensure that all facets of business are flawless
• Prepare expense reports on behalf of executives, as well as tracking and reporting
• Conduct daily updates with the executives to review priorities, potential conflicts, and all information updates to ensure the success and organization of the business
• Prepare agendas and any required documents; transcribe minutes of meetings
• Arrange domestic and international travel, including accommodations, flights and tracking expenses
• Assist or lead the completion of special projects as assigned; other duties as required

What you will bring:

• BS/BA degree preferred, or equivalent experience.
• 7+ years of experience in a comparable role supporting teams and executives with meetings, events, calendar management, travel and expense reports.
• Advanced proficiency with Microsoft Word, Outlook and Excel
• Strong command of the English language including outstanding written, verbal and interpersonal skills
• Excellent judgment, and ability to maintain confidentiality at all times
• Enthusiastic team player with a positive can-do attitude who works well with others
• Strong planning and decision-making skills to develop and implement office programs
• Ability to multi-task and manage competing priorities in a fast-paced environment
• Personal commitment to excellence, results orientation and continuous learning
• Experience working at Technology/Software company prefered

Note: The expected base pay range for this position is $65,000 – $80,000 per year. Base pay offered may vary depending on location, job-related knowledge, education, and experience.

We are pleased to offer our associates a comprehensive well-being plan. Our offerings include medical, dental, vision, life, and disability insurance, a 401(k) retirement savings plan including an Edifecs matching contribution, and up to 25 days of PTO and 10 holidays per year. More information on these and additional well-being offerings can be found here.

About Edifecs

Edifecs is a leading healthcare technology company with the mission to improve healthcare outcomes, reduce costs and accelerate innovation. We empower healthcare organizations to scale the partnerships required by payment, care delivery and access reform initiatives that are redefining the healthcare industry. We are disruptors, scientists, data nerds, doctors and artists. We believe information technology can revolutionize healthcare. Edifecs has grown from a small start-up to the market leader in our space, and today boasts over 375 healthcare clients that include 25 Blue Plans, over 50 Commercial Plans, 100’s of Healthcare Providers, State and Federal agencies, along with partnership arrangements with most leading middleware stack vendors. Edifecs is regularly recognized as a leader in the Healthcare IT. We have received recognition and awards and continue to be recognized for our overall performance as a company, our dynamic workplace culture and our commitment to innovation.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Edifecs will provide reasonable accommodation to iniduals with disabilities who need assistance applying for a job. Please contact [email protected] for more information.

Admin 2- Assessments

Job Locations US-Remote

Requisition ID 2023-94206

# of Openings 4

Job Schedule

Regular Full-Time

Essential Duties and Responsibilities:

• Review and submit applications for federal financial or disability benefits for children/adults in custody of government social services agencies.
• Review applications denied and gather documentation to determine if a reconsideration appeal is appropriate.
• Ensure case notes are updated with project timelines and with a high level of accuracy.
• Recognize operational improvements and make suggestions to management.
• Perform timely and regular follow up with the appropriate government program.

Minimum Requirements:

• High School diploma or equivalent with 2 – 4 years of experience.
• Proficient with MS Office.
• Ability to communicate effectively and professionally, verbally and in writing, to all segments of the population.
• Excellent organizational skills.
• Ability to self-start and take ownership of processes.
• Ability to work independently as well as with community groups, social workers and the public.

MAXIMUS Introduction

Since 1975, Maximus has operated under its founding mission of Helping Government Serve the People, enabling citizens around the globe to successfully engage with their governments at all levels and across a variety of health and human services programs. Maximus delivers innovative business process management and technology solutions that contribute to improved outcomes for citizens and higher levels of productivity, accuracy, accountability and efficiency of government-sponsored programs. With more than 30,000 employees worldwide, Maximus is a proud partner to government agencies in the United States, Australia, Canada, Saudi Arabia, Singapore and the United Kingdom. For more information, visit https://www.maximus.com.

EEO Statement

EEO Statement: Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and erse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate’s education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus’s total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant’s salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Posted Max USD $20.00/Hr.

Posted Min USD $11.68/Hr.

People Ops Admin Coordinator

Operations, Finance, People & HR London (Remote) Fully Remote

Finixio is a proudly Remote First company

Finixio is currently at an exciting growth stage surpassing 400 co-workers increasing our brand portfolio and affiliate sites to +100. We are growing in our existing markets and entering new ones.

We are very team-orientated, and commercially minded and enjoy open communication that is integral to us achieving our goals and spectacular growth.

Role description:

In this newly created People Ops Admin Coordinator role you will support the HR department in various administrative and operational tasks. You will collaborate with employees, managers and HR Professionals across different functions and countries. The role will report directly to our People Operations Manager.

Responsibilities:

• Assist with onboarding new starters and offboarding including visa and permit processes.
• Ensure HR personnel records are aligned across our HR systems.
• Provide administrative support for HR executives.
• Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacations, and time off.
• Undertake other HR / People Ops duties where appropriate.
• Being responsible for managing the visa and work permit application process for staff and foreign nationals within the organisation. This role involves liaising with government agencies, legal counsel, and internal stakeholders to ensure that all visa and permit requirements are met and maintained in compliance with relevant laws and regulations for Malta and the UK.
• Onboarding freelancers and handling short contracts.
  Ad Hoc help with daily queries/questions from employees.
• There may be other objectives expected of you, in accordance with the satisfactory delivery of the role and in accordance with the company’s development.

Requirements:

• CIPD level 5 is preferable with a minimum of two years experience working in HR in the same or similar industry
• Familiarity with handling visas and permits in Malta and the UK
• Ability to effectively use computer software including Microsoft Office, Adobe and Google Suite.
• Knowledge of HR software (we use Hibob)
• Purpose-driven mindset and can work on own initiative
• Fluent in the English language verbal and written

“What’s in it for me” we hear you ask?

• A brilliant opportunity to grow your career & work with a fun, fast-paced & growing company, prepared to let you shine
• An entrepreneurial environment where you learn more every day (we more than welcome and support people with their own projects)
• Build an organisation right from the “beginning”
• Personal responsibility with a ton of autonomy
• Truly remote working (Work anywhere in the world)
• 33/30 free paid days
• Market leading remuneration and bonuses + revenue/profit shares available
• A budget for your professional development and ongoing learning
• An international team with over 35 nationalities

About us:

Based in Central London, but adopting a flexible and remote approach; Finixio is a Lead Generation and Affiliate Marketing company, building websites appealing to audiences worldwide. Our sites cover news, education, comparison and reviews, within the following exciting niches:

• Cryptocurrency
• Forex & Online Trading
• Stocks & Shares
• Personal Finance, Loans, Banking
• Cyber Security & Software Technology
• Casino & Online Gaming
• Health & Nutrition

As part of a wider group, Finixio was formed in 2018 and is currently home to over 150 Websites / Brands – with more in the pipeline. It is a fantastic time to join our team of specialist digital marketers. With proven track records in our respective fields – we are well funded, highly profitable (yes, already!), and primed for significant growth.

Department Operations, Finance, People & HR

Remote status Fully Remote

Administrative Assistant, Strategy & Growth

United States Virtual Req #416

Are you a dreamer, innovator, thinker and a do-er who believes in contributing to something that makes difference?

Pursue your passion. Join PMI.

How You’ll Make a Difference

You will ensure effective support for operating areas processes and initiatives, such as administrative support for executives, reporting and analysis, executive as well as organization-level efforts, such as enterprise initiatives and Board Committee support. This may include but is not limited to, serving as member of project teams, assisting in compilation and distribution of status reports, and gathering needed data for ongoing group support needs.

What You’ll Bring to the Role

• Bachelor’s Degree or equivalent in a business filed; relevant experience may be considered.
• Minimum of 5-7 years of senior executive administrative experience in business or corporate office setting, including regular interaction with Board members; international business exposure and familiarity desirable.
• Experience and success in building and maintaining relevant reporting and trend analysis tools, such as customized report templates and dashboards, to support ongoing reporting for major organization efforts.
• Demonstrated experience and success in proactively identifying and elevating issues for executive review and escalation, based on awareness and understanding of organization and priorities.
• Experience in dealing with sensitive, confidential materials and respect for same, with ability to maintain confidentiality of sensitive organization topics and issues
• Accurate work within tight time lines without opportunity for multiple revision cycles.
• Design, preparation, and documentation of work plans; ability to see the big picture and report progress accordingly.
• Proficient with Microsoft Office including Word, Access, Excel and PowerPoint, as well as general internet usage as well as project tools such as Microsoft Project. Experience with Diligent beneficial.
• Willingness to accept unique and challenging assignments, demonstrating enthusiasm for learning new information and technologies.
• Strong problem-solving ability, demonstrated initiative, and sound judgment in assessing and prioritizing multiple competing needs.
• Drive for mobilization of globalization
• Poise under pressure
• Knowledge, experience, and ability to travel, domestically and internationally, including weekends and/or holidays. 10% travel.

What you can expect from us

We value and nurture an environment of inclusivity and ersity, and a culture of communication and collaboration. Your health, safety and well-being come first, and we believe that you should have time for your work, but you should also have time for you..

Join us and you’ll get:

• an excellent total package, with compensation and benefits based upon your geographic location.
• skill development opportunities, to help you grow now and into the future.
• access to a global network, to enrich your professional experience.
• flexible options to help balance work time and your time
• award and bonus opportunities.

The salary offer will be based on several factors, including the candidate’s demonstrated skills, qualifications and relevant experience.

Let’s help make the world work better for everyone. Apply today!

Project Management Institute, Inc. is committed to providing equal employment opportunities without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by applicable law. As a government contractor, Company Name is subject to Executive Order 11246, the Rehabilitation Act of 1973 (Section 503), and the Vietnam Era Veterans Readjustment Act of 1974 (VEVRAA), all as amended, which require government contractors to ensure nondiscrimination in employment and to take affirmative action to employ and advance in employment qualified persons without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by applicable law.

Other details

• Pay Type Hourly
• Min Hiring Rate $30.77
• Max Hiring Rate $46.17

Title: Senior Administrative Assistant

Location: Remote-USA

Full time

About the team

The Senior Administrative Assistant position is a great opportunity to work across the business, supporting a VP Design, Rentals, and 2 Sr. Directors of Experience Design. We are looking for a highly organized, dynamic, and flexible great teammate who enjoys a fast-paced environment.

About the role

Successful candidates will possess the ability to multitask, make sensible and timely decisions with limited guidance, have strong attention to detail, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. They will be self-motivated with a strong sense of initiative, possess the ability to anticipate needs, and be a driving force in keeping the leaders and teams organized. They will have experience supporting executives located in different time zones and be comfortable working in a different location than their teammates.

The ideal candidate will also have exceptional verbal and written communication skills and the ability to switch gears at a moment’s notice. High levels of integrity and discretion in handling confidential information is a requirement and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.

• Manages complex schedules & calendaring for multiple leaders based in different time zones
• Effectively prioritize numerous requests and incoming information, ensuring appropriate level of urgency is given to each
• Partners with VP & Sr. Directors as well as other senior leaders and assistants to ensure schedules align with priorities
• Coordinates travel arrangements
• Prepares and submits expense reports
• Assists in meeting planning and any preparation work needed, i.e., logistics, drafting agendas, compiling presentation slides, and broader communication
• Coordinates details of major departmental meetings and/or events; team and morale event planning
• Miscellaneous responsibilities such as ordering and coordinating or setting up food and beverages for larger group/team meetings
• Assists with filing, research, and other administrative duties as needed
• Maintains effective relationships and communications across all departments
• Responsible for small to medium sized projects and possibly programs

This role has been categorized as a Remote position. Remote employees do not have a permanent corporate office workplace and, instead, work from a physical location of their choice which must be identified to the Company. Employees may live in any of the 50 US States, with limited exceptions. In certain cases, an employee in a remote-designated job may need to live in a specific region or time zone to support customers or clients as part of their role.

In California, Colorado, Connecticut, Nevada, New York and Washington the standard base pay range for this role is $34.30 – $54.70 Hourly. This base pay range is specific to California, Colorado, Connecticut, Nevada, New York and Washington and may not be applicable to other locations.

In addition to a competitive base salary this position is also eligible for equity awards based on factors such as experience, performance and location. Actual amounts will vary depending on experience, performance and location.

Who you are

• Minimum 4 years of experience supporting multiple executives simultaneously in a high tech and/or start-up environment
• Comfortable with ambiguity; ability to exercise quick and accurate judgment and maintain confidentiality
• Effective and proactive problem-solver, analyzing all situations thoroughly in order to anticipate problems before they arise
• Enjoy creating and implementing processes & systems to improve efficiencies and communication for executives supported and the broader team
• Ability to multitask, work independently, set priorities, and work under pressure to meet changing deadlines while maintaining quality
• Doesn’t mind last minute changes and can respond to needs quickly without getting frazzled
• Strong attention to detail and excellent organization skills
• Excellent verbal and written communication skills, easygoing attitude, and ability to work well with different personalities
• Advanced knowledge of Slack, Microsoft Office (Outlook, Excel, PowerPoint, and Word), and G Suite (Sheets, Docs, Forms, Slides)
• Must be readily accessible and be able to maximize technology to gain efficiencies with asynchronous work
• May require 25% travel annually
• Available at minimum between the hours of 8am – 3pm PDT
• Flexibility to work around leaders’ schedules highly desired

Title: Executive Assistant

Location: Remote – Nationwide

Full time

Thank you for considering a career at Ensemble Health Partners!

Ensemble Health Partners is a leading provider of technology-enabled revenue cycle management solutions for health systems, including hospitals and affiliated physician groups. They offer end-to-end revenue cycle solutions as well as a comprehensive suite of point solutions to clients across the country.

Ensemble keeps communities healthy by keeping hospitals healthy. We recognize that healthcare requires a human touch, and we believe that every touch should be meaningful. This is why our people are the most important part of who we are. By empowering them to challenge the status quo, we know they will be the difference

The Opportunity:

The Executive Assistant to an Ensemble Health Partners Sr. Level Executive is responsible for providing comprehensive administrative and coordination support. This dynamic position requires the ability to anticipate needs, think critically, manage projects, and offer solutions to problems with a high level of professionalism and confidentiality.

Responsibilities:

• Provide sophisticated calendar management for Sr. Level Executives
• Act as a liaison and provide support for the Executives department.
• Complete a broad variety of administrative tasks that facilitate the Executive’s ability to effectively lead their departments including but not limited to; project planning, presentation production, minute taking during meetings, action tracking.
• Serve as a primary point of contact for internal and external constituencies on all matters pertaining to the Sr. Level Executives
• Work closely with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Maintain open communications with the entire executive team as well as the associates that support them.
• Coordinate team related activities including but not limited to, Weekly & Monthly Team Meetings, Outings, Retreats, etc.
• Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the executive, their staff, and peers.
• Manage the Sr. Level Expenses travel and reimbursable expenses.
• Provide event management support as requested.
• Provide hospitality to all guests and help to create a welcoming environment.
• Build long-lasting relationships with both external and internal stakeholders.
• Perform other projects/duties as assigned for the overall benefit of the organization.

Qualifications/Experience:

• Strong ability to execute work with a ersity, equity, and inclusion lens.
• Significant executive support experience, including supporting Sr. Level Executives
• Expert proficiency with Microsoft Office; adept in using end-user technology solutions overall.
• Effective problem-solving skills.
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with erse groups of people, including Board members, senior executives, staff, community leaders, clients, investors, etc.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to switch gears at a moment’s notice.
• Ability to travel if requested by the executive leader you support.
• Thrive in an intense, do-it-yourself, start-up minded environment.
• Ability to work well within a cross-functional team environment.

LI-REMOTE

Bottom line, we believe in empowering people and giving them the tools and resources needed to thrive. A few of those include:

Associate Benefits We offer a comprehensive benefits package designed to support the physical, emotional, and financial health of you and your family, including healthcare, time off, retirement, and well-being programs.

• Our Culture Ensemble is a place where associates can do their best work and be their best selves. We put people first, last and always. Our culture is rooted in collaboration, growth, and innovation.
• Growth We invest in your professional development. Each associate will earn a professional certification relevant to their field and can obtain tuition reimbursement.
• Recognition We offer quarterly and annual incentive programs for all employees who go beyond and keep raising the bar for themselves and the company.

Ensemble Health Partners is an equal employment opportunity employer. It is our policy not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender, gender identity, religion, national origin, age, disability, military or veteran status, genetic information or any other basis protected by applicable federal, state, or local laws. Ensemble Health Partners also prohibits harassment of applicants or employees based on any of these protected categories.

Ensemble Health Partners provides reasonable accommodations to qualified iniduals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require accommodation in the application process, please contact [email protected].

Part-Time EFAST Project Assistant (Remote Eligible)

• Job ID #: 2055
• Functional Area: Data Collection
• Position Type: Oncall
• Experience Required: 1 – 3 Years

• Location: Remote
• Department: Survey Operations
• Education Required: High School Diploma or GED
• Relocation Provided:

Position Description:

Mathematica applies expertise at the intersection of data, methods, policy, and practice to improve well-being around the world. We collaborate closely with public-and private-sector partners to translate big questions into deep insights that improve programs, refine strategies, and enhance understanding using data science and analytics. Our work yields actionable information to guide decisions in wide-ranging policy areas, from health, education, early childhood, and family support to nutrition, employment, disability, and international development.

We are looking to a hire a part-time project assistant in support of the EFAST project. As a subcontractor to Softrams, Mathematica provides program management support services to the Department of Labor (DOL) on the EFAST information technology project. Specifically, Mathematica provides expertise in two key areas: program and requirements management support and system testing and operations analysis.

Functional Responsibilities:

• Tracks due dates for deliverables and status reports
• Reviews deliverables to ensure adherence to applicable standards and best practices
• Verifies database/system conformance with data element requirements as part of system testing efforts
• Creates/populates templates used for comparison/analysis of costs, applications, performance, etc.
• Receives input from a variety of stakeholders and consolidates that input into a single document
• Supports senior team members in documentation and research
• Prepares and formats memos as requested

Position Requirements:

• Bachelor’s Degree
• Experience in a professional environment
• Knowledge of basic research methods and techniques
• Proficient in Microsoft Excel, Word, and Project
• Demonstrated ability to organize concurrent tasks
• Demonstrated ability to collect and evaluate data using a variety of software
• Demonstrated ability to communicate effectively
• Demonstrated ability to write clear documents using correct grammar, punctuation, and spelling
• Ability to work a minimum 24 hours a week (Monday Friday)

This position offers an hourly rate of $18.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Administrative Coordinator (Remote-United States)

Services Santa Cruz, California (Remote)

Administrative Coordinator (Remote United States)

(Project Coordinator I)

WHO WE ARE

ETR (Education, Training and Research) is a national non-profit passionate about our mission to improve health and increase opportunities for youth, families and communities. We seek to promote equity and justice through understanding and addressing the ways health and education outcomes are influenced by the complex interactions between people and their environment. As a learning organization with a focus on mission-driven impact, we value ersity and inclusion of different perspectives and ideas, collaboration and continuous learning, both within the organization and in our partnerships. We are looking for people who share our passion for health equity, social justice and learning.

THE IMPACT WE ARE LOOKING TO MAKE

We envision a world where all people have the information, skills and opportunities to lead healthy lives. With the purpose of reducing disparities and increasing equity in health and education, we uplift and support our partners to do work across the country and around the globe in advancing health equity for youth, families and communities.

We achieve our vision and mission by linking innovation and research to practice. We drive the science through program development, applied research and evaluation and scale innovation through capacity building and dissemination.

HOW YOU CAN CONTRIBUTE

Reporting to the Innovation Support Manager, the Administrative Coordinator is responsible for coordinating administrative activities of the RYSE Innovation Hub including but not limited to preparing, executing, and tracking project contracts and subawards, maintaining information systems, scheduling and documenting project meetings, and supporting partner communication, virtual and in-person meeting logistics, and grant reporting. This position works remotely and can be located anywhere in the United States.

CULTURAL ATTRIBUTES

• You possess excellent communication and relationship-building skills with colleagues, partners and clients with utmost integrity, courtesy and diplomacy.
• You are capable of embracing the ideas of others and seek to understand others’ points of view to further our shared mission and vision.
• You enjoy working independently as well as collaboratively to meet goals and deadlines. You are capable of using technology to effectively and professionally communicate with co-located and remote colleagues.
• You are self-motivated and capable of strategically prioritizing multiple tasks in a fast-moving environment.

• You embrace a spirit of learning and curiosity in your work and proactively seek out answers and solutions to questions and challenges that arise.

WHAT YOU’LL NEED TO BE SUCCESSFUL

• BA/BS degree or equivalent in a related field (or equivalent experience).
• Three to five years’ experience within area of expertise.
• Minimum of one year experience as a Project Coordinator.

• Minimum of one year experience overseeing the work of hourly staff and/or consultants.
• Strong skills in group facilitation and presentation.
• Strong organizational, interpersonal, and leadership skills.
• Excellent verbal and written communication skills.
• Highly developed people skills; ability to work with erse groups of people.

• Proficient with MS Office, Outlook, and supporting applications, including Internet, Word, Excel, and PowerPoint.
• Ability to work independently and as part of a team, with limited supervision.
• Experience monitoring project budgets.
• Ability to provide initiative and oversee a project with multiple tasks from conception to completion as directed.
• Ability to balance the completion of designated project tasks, both short and long-term, with the performance of routine duties.

• Ability to meet short deadlines and willingness to work additional hours during deadline periods.
• Ability to travel as assigned.
• The use of a personal vehicle or rental car for ETR business will require a valid driver’s license and proof of insurance.

Preferred:

• Experience preparing and executing contracts and/or subawards.

Location: Remote United States

Starting Pay Range: $61,500 to $75,100 annually. The typical hiring range for this position is $61,500 to $68,800 at 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, and experience.

WORKING AT ETR

ETR employees enjoy a competitive salary, amazing 401(K) and health benefits as well as generous PTO and holiday pay. You will contribute to making a difference in the world!

For more detailed information about this position and ETR, please visit our website:

www.etr.org

To apply for this position, please submit your resume and cover letter to:

https://www.etr.org/about-us/careers/

ETR is proud to be an Equal Opportunity Employer

EEO and AA Employer/VET/Disabled

ETR is an equal opportunity employer and supports a vision where all staff regardless of race, ethnicity, sexual orientation, gender identity, age, socioeconomic background, or religious affiliation feel there is space for a ersity of experiences to be represented, respected and valued.

Location:  US Locations Only; 100% Remote

Looking for a motivated, enthusiastic and inquisitive Executive Assistant

Applicants should have the following attributes:

You must be confident enough to speak with people from all over the world, curious enough to recognize opportunities, and courageous enough to voice your concerns when you find a problem and suggest a potential solution.

Because our owner has a very busy schedule and is often in a hurry AND because the businesses and people you will be calling often require patience and determination to get a positive result, we need someone who is very tenacious and doesn’t take no for an answer.

Prioritizing your work according to the 80/20 rule and understanding or being willing to learn about checklists, procedures, and systemization is also crucial to success at this job.

Skills and Requirements:

• US resident
• At least 1 year previous personal or virtual assistant experience
• Availability between the hours of 8 am to 5 pm Central time Monday through Friday.
• Windows laptop or PC
• Reliable internet
• Alternate means for availability during power/internet outages, such as hotspot and computer battery backup
• Cell phone with unlimited calling plan
• Organized self-starter able to work with little hand-holding
• Ability to communicate effectively both verbally and in writing

Duties:

• Managing Google calendar
• Business administration
• Financial administration
• Booking occasional travel
• Getting repetitive tasks off of owner’s plate so he can get on with running a successful marketing company
• Various tasks as assigned

Compensation:

$18 per hour to start. After 90 days and a successful performance review, compensation will increase to $19 per hour. After an additional 90 days and a successful performance review compensation will increase to $20 per hour.

To apply:

Please apply by performing the following 10 to 15-minute task:

Research and provide examples of at least 2 veteran job boards or sites including URLs and their requirements for posting positions on their sites.

Include your name, contact information, and time zone with your submission and email it to: [email protected], using the subject line: Sam’s assistant.

**Applicants who fail to follow all instructions will not be considered **

Attendee Specialist

• United States – Virtual Location
• Full time
• J-63522

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

Job Role: Responsible for registration and attendee management for assigned client. Main point of contact for attendees and suppliers. The Coordinator leads the registration group on-site, ensuring that all facets of registration run perfectly. This position requires iniduals who can work both independently and as part of a team in making decisions meaningful to the success of the client’s events. This inidual works very closely with client and leads all aspects of the complete Registration process of programs to ensure detailed delivery and service.

Responsibilities will include:

• Planning, developing and implementing registration program operations.
• Handle pre-program and on-site registration process
• Run data management within a team dynamic
• Responsible for all program reporting, ensuring the integrity and accuracy of data
• Lead and support all customer service efforts (phone/email communication)
• Act as liaison between project team regarding all registration facets of a program
• Support development of registration websites, forms and materials in conjunction with Operations and travel booking process.
• Ensure that all communication received from client is optimally disseminated to the project team as well as attendees
• Primary contact with hotel Rooms Manager and/or work with CSM, and outside vendors (for air and registration specific needs and out-sourced air and registration services)
• Handle room block through final billing/establish initial hotel contact
• Run internal weekly registration updates and reporting
• Run internal weekly air booking updates and reporting
• Participate in any aspect of on-site program production that may be requested

Travel Requirements: 0-30%

Qualifications:

• Bachelor’s Degree
• Experience with database systems
• Experience with Cvent
• Microsoft Office Suite Knowledge (Word, Excel, PowerPoint, etc.)
• Minimum 1 – 3 years of Registration event/program management experience
• Minimum 1 – 3 years of customer service experience

Location

United States – Virtual Location

The US national hourly wage range for this position is from $18.00 to $36.00 per hour. The national range provided includes the hourly rate that GBT expects to pay for the role. Actual hourly wage rate will be based on factors including the scope and complexity of the role and the successful candidate’s relevant experience, skills, knowledge, and work location.

This role is eligible for an annual Performance Based Incentive, which rewards participants based on company performance. For information about our comprehensive US benefits programs and eligibility, please review our Benefits-at-a-Glance document.

GBT 2023 Benefits-at-a-Glance

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.
• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
• Develop the skills you want when the time is right for you, with global tuition assistance, access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
• We strive to champion Diversity, Equity, and Inclusion in every aspect of our business at GBT. You can connect with colleagues through our global Inclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
• Wellbeing resources to support mental and emotional health for you and your immediate family.
• And much more!

All qualified applicants will receive equal consideration for employment without regard to age, gender identity (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, race, color, religion, creed, national origin, disability, veteran status, citizenship or marital status. It is our policy to maintain an equal-opportunity environment free from intimidation, harassment or bias for our candidates, colleagues, clients and suppliers.

We are committed to providing reasonable accommodation to iniduals with disabilities. Please, let your recruiter know if you need an accommodation at any point during the hiring process. For more details, please consult GBT Recruitment Privacy Statement.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;” please apply anyway. You may be exactly the person we’re looking for!

Executive Assistant

Remote, United States

Full time

R0105261

Provides administrative support to the Executive Director and/or other senior managers in the Division, department, and/or city office, coordinates and manages the scheduling of business meetings, conference calls, appointments, and other events, and acts as the liaison between the Executive Director and other members of the Executive team and team members, and others inside and outside of the Company.

JOB DESCRIPTION

• Maintains calendars for events and appointments for the Executive Director and/or other senior managers within the Department or city office by scheduling calls, appointments, and meetings, securing meeting space and meeting facilities, resolving scheduling conflicts as necessary to ensure effective use of time and resources, and preparing meeting materials and communications to attendees.
• Manages the daily schedule and calendar for the Executive Director by reviewing and preparing for planned meetings and events, gathering materials, documents, and other materials needed in advance of the event, and being available as needed for follow-up and assistance during the scheduled event.
• . Makes travel arrangements for the Executive Director, external consultants, visitors, dignitaries, and others as needed by making reservations and purchasing tickets, making hotel, rental car, and other travel accommodations, ensuring that materials and resources are available at destination locations, resolving travel-related conflicts or scheduling changes, and completing and submitting expense reports in a timely fashion.
• Prepares proposals, presentations, memos, e-mails, reports, spreadsheets, letters, and other documents for internal and external distribution by drafting, proofreading and spell-checking documents, creating graphs, charts, and other graphic enhancements, and overseeing production, packaging, and distribution to appropriate audiences and recipients.
• Reviews and/or assists in preparing budget, financial, and other administrative documents by analyzing and evaluating information, reconciling statements and documents, and coordinating with other department heads to discuss resource needs, issues, and questions.
• Participates in or completes special projects and other assignments by planning and coordinating tasks and activities with other team members, contracting with vendors, service providers, and other internal or external resources as needed, leading and/or participating in meetings, and following through to complete specific tasks and activities.
• Oversee and manage the day-to-day operation of the office by handling incoming and outgoing mail and packages, maintaining an appropriate inventory of and ordering office supplies, coordinating with building and facilities management to maintain the work environment, setting up and taking down meeting rooms, maintaining files and records, and welcoming visitors and guests.
• May directly supervise one or more Receptionists/Administrative Support team member(s).
• Completes various human resources, financial, administrative, and other reports and analysis, and performs other duties as assigned or as necessary.

The salary range for this position is $80,000 – $90,000

• Compensation is based on geographic location and inidual pay decisions will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.
• Corporate Positions: In addition to the base salary, may be eligible for an annual performance bonus that is based on inidual and company performance.
• Onsite Property Positions: In addition to the base salary, may be eligible for a discretionary weekly, monthly and/or quarterly bonus based on budget.
• Greystar seeks to attract, recruit, advance and retain top talent. Greystar’s compensation strategy is tailored to appropriately reward the skillset and experience that a team member will bring to the organization.

Robust Benefits Offered for Full-time Team Members:

• Medical, Dental, Vision, Life
• 401(k) with Company Match (eligibility required)
• Short-term & Long-term Disability
• Critical Illness/Accident/Hospital Indemnity Plans
• Employee Assistance Program
• Generous Paid Time Off: Time off benefits include vacation, holidays, personal days, and sick time and parental leave

For Union and Prevailing Wage roles compensation and benefits may vary from the listed information above due to Collective Bargaining Agreements and/or local governing authority.

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Title: Contracts Administrative Assistant (Temporary 3-Months)

Location: US National

• Employees can work remotely
• Full-time

Company Description

When you join Renaissance, you join a global leader in pre-K12 education technology. Renaissance’s solutions help educators analyze, customize, and plan personalized learning paths for students, allowing time for what matterscreating energizing learning experiences in the classroom.

Our fiercely passionate employees and educational partners have helped drive phenomenal student growth, with Renaissance solutions being used in over one-third of US schools and in more than 100 countries worldwide! Every day, we are connected to our mission by exemplifying our values: trust each other, win together, strive for the best, own our actions, and grow and evolve

Job Description

Note: This role is a contractor position and is a temporary 3-month assignment under our Contracts / Legal Department.

This role will provide support in the review, negotiation, and management of commercial contracts, including customer and vendor contracts, and maintain our internal repository of contracts. This is a fast-paced, collegial team looking for someone who can excel at independent direction and time management while being a collaborative and open communicator. This inidual shall be the liaison between the customer and Renaissance Contracts Department to ensure compliance throughout various departments and mitigate company risks while meeting the needs of customers.

Contracts Functions & Responsibilities (primary focus):

• Monitor contracts inbox and assign messages to team members or send standard responses
• Handle signatures requests, file fully executed contract documents (Data Privacy Agreements, Contract Agreement, Vendor Agreements, NDA’s etc.)
• Clean and follow up on Contract Agreement records in Client Relationship Management software
• Handle Certificate of Insurance Requests

General Commercial Functions & Responsibilities (additional focus):

• Assists with the intake and review process for data privacy agreements and research agreements in partnership with the Contracts department
• Coordinates and assists with meeting scheduling for team members as directed by Lead Counsel
• Assists with executive meeting material development as need
• Prepares internal and external corporate documents for team member and industry partners
• Coordintaes executive communications, inlcuding taking calls and responding to emails on team’s behalf

Qualifications

Education & Experience

• Minimum of 2+ years of experience in a substantively similar position
• Experience supporting Contracts department, preferably in-house at a company, knowledge of legal requirements involved with contracts
• Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking ability
• Excellent attention to detail and exemplary communication both written and verbal skills
• Proven record of reliability and confidentiality
• Experience with Salesforce and Client Relationship Management software is preferable but not required

Additional Information

All your information will be kept confidential according to EEO guidelines.

Salary Range: $18.00 – $22.00 hourly based on national market data and may vary by experience and location.

REASONABLE ACCOMMODATIONS

Renaissance also provides reasonable accommodations for qualified iniduals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws. If accommodation is needed to participate in the job application or interview process, please contact Talent Acquisition.

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Coordinator, Volunteer Programs Support

Habitat for Humanity International (HFHI) is seeking to hire a selfmotivated professional to fill the role of Volunteer Programs Support Coordinator. Reporting to the Associate Director Global Volunteer Engagement, the Volunteer Programs Support Coordinator will provide operational, coordination and logistical support for a range of current and future volunteer programs, focusing on training and learning efforts. This role is also expected to provide support to the Volunteering Training and Learning Manager in executing key tasks to advance critical goals to maximize the preparation and engagement of volunteers as the work related to volunteer training and learning expands to cover all types of Habitat volunteers beyond Global Village volunteers in future. The Volunteer Programs Support Coordinator will oversee provision of programrelated support to volunteer groups that Habitat engages; coordinate volunteer onboarding and training registrations; monitor and implement program policies and procedures; coordinate volunteerrelated communications; coordinate postprogram evaluations, feedback and followup; and maintain accurate records in HFHI’s volunteer management database.

This position may be based remotely within the US and requires 10% travel.

RESPONSIBILITIES

Foundational/Overarching Function

Provide USbased Habitat volunteers (and beyond when needed) with excellent support, ensuring that their interactions with Habitat are smooth, timely and wellmanaged and that volunteers are kept informed and are able to access the training and other support they may require at various stages of their journey with Habitat.

Volunteer Support Function

• Provide timely and professional support to volunteers ensuring accurate team tracking and reporting including management of representative mailbox.
• Manage the processing and event registration of responsible volunteer programs, including Habitat and Thrivent Worldwide and Global Village, as well as applications from the Europe and the Middle East region.
• Ensure accurate and timely communications with volunteers engaging in programs under this role’s oversight; respond timely and accurately to inquiries and requests; effectively followup with screening, matching, placement, or training; and coordinate programrelated external communications to volunteers and other stakeholders.
• Maintain accurate event and participant records in the volunteer management database.
• Support program evaluation monitoring and feedback followup.

Product and Process Development Function

• Work on strategic projects as assigned to improve and develop new products, services, and processes related to volunteer program management.
• Propose improvements and follow through with new ways of working and products in relation to volunteer program support.

Volunteer Learning and Training Support Function

• Support in coordinating volunteer learnings and trainings and keep records of training registration and completion.
• Support in content creation for learning resources and training facilitation for delivery to Habitat volunteer audiences.

REQUIREMENTS

• 5+ years of experience in a program support and/or customer service related role.
• 2+ years of experience in a nonprofit setting.
• Previous program or project management experience.
• Proficiency with Microsoft Office, particularly Excel.
• Strong customer relationship management skills.
• Excellent communication skills (written and oral).
• Strong problemsolving skills, and ability to multitask.
• Motivated and detailoriented selfstarter who can initiate projects and identify and implement process improvements.

Active support of HFHI values and commitments:

• Humility We are part of something bigger than ourselves.
• Courage We do what’s right, even when it is difficult or unpopular.
• Accountability We take personal responsibility for Habitat’s mission.
• Safeguarding HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

PREFERRED

Experience working with multicultural teams and in crosscultural settings.

Experience working with volunteers.

The actual salary offered for this role will be based on a variety of factors, including location, internal equity and the candidate’s qualifications and professional experience. HFHI offers a competitive, comprehensive benefits package that varies by country and typically includes vacation leave, sick leave, personal days, health insurance options, retirement plan contributions and life insurance.

For work locations in the US, the salary range for this position is between $16.88-$25.29 per hour. The target hiring range for this position is $17.9-2$20.03 per hour.

Location:

Remote within the US

Job Type:

Fulltime Hourly

Employment Type:

US Employment

Job Function:

Administrative, Operations, US Affiliate

Travel:

10%

About Habitat for Humanity

Habitat for Humanity, founded in 1976, is a global, Christianbased nonprofit organization that grew out of an intentionally multiracial community in rural Georgia. Seeking to put God’s love into action, Habitat brings together people of all faiths and people of no faith to build homes, communities and hope. Working alongside each other, we help families and iniduals build and improve places to call home and achieve the strength, stability and selfreliance they need to build better lives for themselves. Habitat seeks iniduals who have a willingness to affirm these principles and values.

At Habitat for Humanity International, we embrace a history rooted in creating equity and take our mission seriously by courageously committing to a culture and workplace where all staff feel safe, welcome, visible, respected, supported and valued. As an equal opportunity employer, we realize that our success depends upon building an inclusive workforce of erse perspectives and encourage people of varied races, ethnicities, national origins, tribes, religions, ages, gender identities and expressions, genders, sexual orientations, marital statuses, disabilities, veteran/reserve national guard statuses, socioeconomic statuses, thinking and communication styles to work with us.

We also require that all staff take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities (especially children), and all those with whom we work. In line with the prevention of sexual exploitation and abuse, all staff must pass a thorough background screening and will be held accountable to upholding our policies around ethical behavior, including safeguarding and whistleblowing.

Administrative Assistant

Job Title

Administrative Assistant

Duration

Open Until Filled

Work From Home Yes

Work Hybrid Yes

Description

Let’s do great things, together

Founded in Oregon in 1955, ODS, now Moda, is proud to be a company of real people committed to quality. Today, like then, we’re focused on building a better future for healthcare. That starts by offering outstanding coverage to our members, compassionate support to our community and comprehensive benefits to our employees. It keeps going by connecting with neighbors to create healthy spaces and places, together.

Job Summary:

Provides internal administrative assistance to team. Provides administrative support necessary to meet department’s goals and objectives.

This a full-time hybrid position.

Please fill out an application on our company page, linked below, to be considered for this position:

• https://j.brt.mv/jb.do?reqGK=27714769&refresh=true

Benefits:

• Medical, Dental, Vision, Pharmacy, Life, & Disability
• 401K- Matching
• FSA
• Employee Assistance Program
• PTO and Company Paid Holidays

Schedule:

• Full time minimum 7.5 work days with 37.5 work weeks

Requirements:

1. High School diploma or equivalent.
2. 1-2 years of experience in an administrative support function.
3. Typing ability of 50 wpm net.
4. Computer proficiency with Microsoft Office applications.
5. Working knowledge of insurance field, desired.
6. Strong analytical, problem solving, and decision-making skills.
7. Strong organizational and detail orientation skills.
8. Strong verbal, written, and interpersonal communication skills.
9. Ability to work well under pressure with frequent interruptions and shifting priorities.
10. Ability to come into work on time and on a daily basis.
11. Maintain confidentiality and project a professional business image.

Primary Functions:

1. Provide department support functions, including distributing incoming mail, ordering supplies, preparing daily phone schedule, monthly activity reports of trainers’ work in and out of the office, and weekly sales reports.
2. Conference planning and coordination, including arranging for dates, speaker/presentations, facilities, publications/advertising, conference materials, and registration procedures.
3. Report completion, including data gathering, review, analysis, and providing recommendation.
4. Author initial or revised manuals related to department programs or services, including writing, editing, proofing, and completing final drafts.
5. Create and design electronic and/or hard copy materials.
6. Performs other duties as assigned.

Moda Health seeks to allow equal employment opportunities for all qualified persons without regard to race, religion, color, age, sex, sexual orientation, national origin, marital status, disability, veteran status or any other status protected by law.

For more information regarding accommodations please direct your questions to [email protected].

Pay Range

$17.00 Hourly to $19.79 Hourly

Title: Call Center Administrative Assistant

Location: US National

Description

The Call Center Administrative Assistant’s primary goal is to support call center operations by monitoring and maintaining systems, scheduling and assigning employees and preparing payroll. They are responsible for maintaining documentation, keeping an open line of

communication between HR, call center management and agents and for overseeing administrative support.

Reports to: Sr. Manager of Operations

• Responsibilities:
• Generate and circulate daily, weekly and monthly reports
• Tend to dialer functionality and performance
• Assist call center employees with technical issues and related concerns
• Partner with senior management to ensure adherence to company policy
• Cooperate with HR to maintain policies and procedures
• Oversee dialer, CRM, time clock and other systems, adjusting as needed
• Onboard new hires onto the dialer and other systems
• Issue disciplinary action for attendance violations
• Coordinate schedules, appointments and meetings
• Maintain call center records and documents
• Identify opportunities for improvements in call center operations
• Monitor call center activity and trends
• Perform general administrative functions

• High School Diploma or GED
• 3+ years of experience in office administration
• Office management experience
• Strong computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, PowerPoint and Google Workspace
• Exceptional written and oral communication skills
• Excellent interpersonal, decision-making, time-management and organizational skills, with attention to detail.

Also a plus:

• A Bachelor‘s degree in business administration, communications or a related field
• Experience using Paylocity, Convoso, Slack and Skype

Candidates will be considered in totality of their skills and experience versus strict interpretation of requirements.

Job Category

Administrative | Call-Center

Title: Operator – Executive Assistant

Location: Worldwide – Remote

Operator

Dive deep into the world of tech-enabled executive support: Become an integral part of Everest’s mission to redefine how businesses receive unparalleled assistance.

Website | Video Demo | Core Values

The Business Context

At Everest, we are at the forefront of reshaping the executive support industry by perfectly marrying technology and human expertise. Our tech-enabled support service uniquely harnesses the power of cutting-edge technology coupled with human intelligence, offering personalized, round-the-clock assistance globally. Being a part of Invisible Technologies, we stand on a robust foundation of innovative thinkers and proficient professionals. Every day, we strive to empower our clients, and as an Operator, you’ll play a pivotal role in ensuring our clients experience a seamless blend of technology and personal touch in their daily tasks.

Description

The Operator is at the heart of our value proposition, responsible for diligently executing a range of executive support tasks known as delegations. This role is not just about getting the job done; it’s about ensuring that every task is completed with precision, professionalism, and proactiveness. The Operator undergoes continuous professional development to master their category and is constantly on the lookout to expand their skill set. Every day as an Operator is an opportunity to make an impact, learn, and pave the way for advancements within Everest.

Responsibilities

• Efficiently solve delegations across one or more categories ensuring quality and timeliness.
• Commit to continuous learning, seeking ways to elevate your skills and enhance task turnaround time.
• Foster clear communication, seeking assistance when faced with complex tasks.
• Actively participate in internal training programs to bolster category knowledge and proficiency.
• Engage in shadowing opportunities, gleaning insights from seasoned Operators and applying learned best practices.

Requirements

• An analytical mindset with strong problem-solving skills.
• The ability to multitask and navigate through various tasks efficiently.
• Effective communication skills, both verbal and written.
• An enthusiastic approach towards continuous learning and professional growth.
• Availability to work flexible hours to accommodate varying task demands.

Compensation

Type: Hourly

Remuneration: $4/hr

Life & Career

While working with Everest, you’re not just clocking hours; you’re setting the foundation for a career in the booming tech-enabled executive support sector. With flexible work hours, consistent workflow, and ample growth opportunities, your journey with Everest promises to be challenging yet rewarding. We look forward to delving deeper into what you bring to the table during our interviews.

Executive Assistant

at Praxis Labs

Remote

About Us:

At Praxis Labs, we’re on a mission to make workplaces and ultimately society more equitable and inclusive. Praxis Labs is an end-to-end immersive learning platform for soft skills that combines the best of research-driven curriculum and learning science, engaging VR/MR learning experiences, and actionable insights to drive inidual and organizational change.

Praxis Labs was founded by women of color. As a erse team, we bring our lived experiences and unique perspectives to bear as we seek to build the most efficacious and impactful learning experiences. We partner with the world’s leading enterprise brands to inspire more inclusive and innovative organizations that retain talent and support belonging. Our comprehensive approach and insights translate learning into action, driving tangible improvements on workplace culture and policy.

What Success Looks Like:

• Build our demand generation strategy, with an emphasis on driving dark social, word-of-mouth, social media, podcasts, and events & sponsorships with HR and DEI industry associations
• You’ll identify the right marketing mixmessaging, offers and channelsto optimize our marketing budgets and create predictable and scalable marketing-sourced deal flow
• With testing of campaigns and messaging, we’ll refine our ICP and persona targeting to identify companies who have corporate initiatives for DEI learning excellence, accelerating time to close and increasing deal sizes
• Working with your marketing team and cross-functionally with sales, you’ll create alignment and process discipline to improve outcomes from integrated ABM campaigns

Role & Responsibilities:

• Responsible for complete calendar management for the Co-Founder & CEO. Supports scheduling for leadership team members as needed. Seamless managing of administrative tasks (booking rooms, A/V, catering, etc.) and sets up high level meetings with senior management that include several different time zones. Follows up with any post-meeting tasks as required by the CEO.
• Ability to handle highly-confidential material/correspondence that involves senior management, company-wide, including, but not limited to company financials, executive compensation, and HR documents, etc.
• Logistical Planning for Team Retreats (e.g., connecting with vendors, selecting locations, planning activities, booking travel, etc)
• Support with planning Company-wide events (Holiday parties, happy hours, etc.), off-site activities, and other team building moments
• Support with All Team Meetings (Preparing shell decks and sending follow reminders)
• Sending gifts for anniversaries, birthdays, and big events
• Assist with Onboarding new team members (e.g., scheduling Calls, Board Approvals, Shipping Devices, etc.)
• Support with team Ad-hoc requests as needed (e.g., Updating I-9 Forms, Board Approvals, Shipping Devices, etc.)
• Support coordination for Board Meetings, working closely with the LT in preparing documents, supporting documents, and prep meetings.
• Work with marketing and sales on external speaking engagements providing assistance in administrative support and preparing CEO for events. Arrange travel itineraries as necessary.

Ideal Qualifications:

• Passion for our mission and commitment to ersity, equity, inclusion, and justice
• Experience in handling a constantly changing calendar and coordinating meeting rooms/conference centers and all logistical and AV support
• Able to travel for off-sites (domestically)
• Strong planning skills for business events, meetings, social events, etc.
• Confidence and comfort working with high-profile internal and external executives
• Excellent organization and time management skills
• Strong PC skills required Outlook, Microsoft Office Suite, etc.
• Excellent verbal and written communication skills
• Ability to think strategically, execute methodically, and troubleshoot in real-time

The pay range for this position at the start of employment is expected to be between $50,000 and $75,000/year. However, the base pay offered may vary depending on multiple factors, including job-related knowledge, skills, experience, market factors, location, and business need.

What you’ll love about us:

• We are a erse, interesting, caring and inclusive group of folks
• Fully Remote; #workfromanywhere
• We offer competitive compensation, employer paid health, medical and dental benefits
• 401k with employer match
• We believe everyone is an owner in the company, which is why all full-time employees receive equity in the business
• Flexible paid time off unlimited vacation, and sick days & paid parental leave
• Company retreats, holiday parties, and opportunities to gather virtually and in person
• Reimbursements for wellness, continuing education, & more

Studies have shown that women, people of color, and those from underrepresented groups are less likely to apply to jobs unless they check every box in the job description. That said, if you’re genuinely excited about the opportunity and worried you don’t meet all the requirements, we encourage you to apply anyway. You may be just the right candidate for this or other roles!

Praxis Labs is committed to developing a barrier-free hiring and interview process and work environment. If you require any accommodation at all, please email our People Operations Team at [email protected] and we’ll work with you to meet your accessibility needs.

Praxis Labs is proud to be an Equal Opportunity Employer and is committed to a erse and inclusive workplace. We believe that a successful organization is one that celebrates its employees for who they are, who they love, and the unique lens through which they experience the world. Praxis Labs does not discriminate based on race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status, or other legally protected status. We understand that our differences make us better. They empower us to learn from each other, lean on each other, and create a product and community that models the behavior we hope to see in others.

Executive/Administrative Assistant

USA

000300 – Human Resources United States

Description

Position: Executive/Administrative Assistant

Location: USA Remote – not in Washington State

At Marvel Marketers, it is our goal to make clients incredibly successful through Expert Services, Strategic Partnerships, and Training. We work with some of the largest brands across the globe and need the best and the brightest to make them successful.

As the Executive/Administrative Assistant, you will be given the responsibility to support our Leadership Team. This position requires someone who is organized, flexible, resilient, a master learner, tech savvy, intellectually curious, a master multi-tasker, exceptional with time management and possesses interpersonal and communication skills for successful interaction with a variety of iniduals.

The inidual in this position should have a keen understanding of how to proactively anticipate the executive’s needs and bring together the appropriate people and resources to get the job done.

Essential Responsibilities and Functions, include but are not limited to:

• Provide support to the Marvel Marketers leadership
• Manage calendars and schedule meetings/conference calls while demonstrating problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Schedule & Book domestic & international travel following company guidelines & standards.
• Prepare & submit accurate expense reports in a timely manner.
• Provide other support to Executive Leadership with personal matters as needed
• Proactively develop relationships with key internal contacts, gaining recognition as a team resource.
• Perform clerical duties including but not limited to mail collection, processing, answering phones, ordering office supplies, filing and reporting.
• Provide logistical employee on-boarding & off-boarding support
• Provide support for employee engagement activities
• Provide support in generating reports, proposals, presentations & other documents.
• Provide other HR support
• Anticipate the executives’ needs and proactively bring together appropriate people and resources.
• Other duties, as needed.

Minimum Knowledge, Skills and Abilities:

• 4+ years of experience in providing administrative support services to executives.
• Be energetic, flexible, professional, with top-notch organizational skills, a sense of humor, and a can-do attitude
• Strong technical aptitude and knowledge of Google Suites and Microsoft Office
• Ability to create and maintain a highly efficient filing and retrievals system using various software packages and Google Drives
• Experience with travel booking
• Experience planning activities
• Outstanding communication skills
• Strong interpersonal skills and the ability to build relationships
• Experience handling confidential information in a professional and discreet manner
• High skill level in time management to effectively schedule activities and meet deadlines

Who thrives with us:

• People who want to learn, but are self-motivated in learning from their projects
• People who enjoy the really hard problems
• People who enjoy having too much vs. too little to do
• People who like creating from nothing ( We still need a lot built to support our growth)
• People who understand how to build and maintain relationships with their coworkers and their clients
• People who like making others successful and understand the value of that as much as making themselves successful
• People who leave their ego’s at home and really enjoy working with other brilliant people

Marvel Marketers is an Equal Opportunity Employer

Benefits:

• 401(k)
• 401(k) Match
• Health Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off (Sick Leave and Vacation Leave)
• Life Insurance
• STD and LTD Insurance

Interim Executive Assistant

[Contract]

US – Remote

Course Hero, Inc. is now Learneo!

Learneo is a platform of builder-driven businesses, including Course Hero, CliffsNotes, LanguageTool, LitCharts, Quillbot, Scribbr, and StudentBrands, all united around a shared mission of supercharging productivity and learning for everyone. We attract and scale high-growth businesses built and run by visionary entrepreneurs. Each team innovates independently but has a unique opportunity to collaborate, experiment, and grow together, and they are supported by centralized corporate operations functions, including HR, Finance, Legal, and Executive Operations.

We are seeking an experienced Executive Assistant to support Learneo’s Founder/CEO, CFO/COO, and General Counsel. This is a contract position requiring a commitment of 40+ hours per week, with availability online between 8am-6pm PT Monday-Friday. The successful candidate will possess superior organizational and communication skills, including direct experience supporting multiple C-suite executives. In addition to calendar management, you will have the opportunity to contribute to high impact projects in which the executive team is involved (i.e. Board of Directors meeting prep, Company Town Hall meetings, Senior Staff meetings, Executive Offsite planning, Corporate Development support). This assignment will begin as soon as possible and end at the end of February 2024. While we cannot guarantee anything beyond this date, there is the possibility of the contract extending or converting to a full-time opportunity.

Here are some ways you’ll make an impact:

• Provide administrative support and ad-hoc project management for Learneo’s executive team
• Help prioritize and manage the leaders’ time and ensure they are available and prepared for the most high-impact needs of the business
• Handle all inbound and outbound meeting requests and manage calendars accordingly, including corporate development related meetings and touchpoints with Learneo’s business-line leaders from across the globe
• Own the logistics and planning for events, trainings, and meetings involving the Executive team, including:
  • Partner with key stakeholders to prepare for Senior Staff, Board of Directors, Town Halls, etc.
  • Document meeting minutes, lead meeting communications, and ensure action items are clear and accounted for
  • Plan and coordinate the logistics of departmental offsite meetings/gatherings, including partnering with outside vendors, booking travel arrangements, and providing basic project management to internal stakeholders
• Prepare expense reports, process POs, and provide other ad-hoc administrative support as needed

Are you our Interim Executive Assistant?

• 5+ years of experience in an Executive Assistant role where you have been the primary administrative partner for multiple C-level executives
• Previous experience providing basic project management support, particularly for events and large departmental meetings that involve cross-functional collaboration and hard deadlines
• Proven ability to manage complex calendars, including scheduling internal and external meetings that are urgent, important, and across multiple time zones
• A proactive approach to problem solving with a keen ability to anticipate roadblocks, think critically, and act with urgency and sensitivity
• Extreme attention to detail and excellent organizational skills
• Ability to take on ambiguous requests with resourcefulness, foresight, and determination
• Clear and respectful communicator, both written and verbal
• Demonstrates the utmost professionalism and poise, including the ability to exercise good judgment, discretion, and confidentiality
• Advanced knowledge of Google Apps (Calendar, Sheets, Docs, Slides) and savviness with other systems (i.e. Business Spend Management programs)
• Committed to fulfilling the duration of the contract (expected to end in February 2024)
• Proven ability to work effectively in a fully remote environment

For contractor positions in San Francisco, CA, and other locations where required, we will consider for employment qualified applicants with arrest and conviction records. Other locations: IL, MA, NJ.

Research shows that candidates from underrepresented backgrounds often don’t apply for roles if they don’t meet all the criteria. We strongly encourage you to apply if you’re interested: we’d love to learn how you can amplify our team with your unique experience!

In accordance with California, Colorado, New York, and Washington law, the hourly rate for this role if filled in any of these states is $41-75 per hour. The base pay for this position is dependent on multiple factors, including candidate experience and expertise, and may vary from the amounts listed above in accordance to a market-based pay structure.

#USRemote

Equal Employment Opportunity Statement (EEO)

We are an equal opportunity employer and value ersity and inclusion within our company. We will consider all qualified applicants without regard to race, religion, color, national origin, sex, gender identity, gender expression, sexual orientation, age, marital status, veteran status, or ability status. We will ensure that iniduals who are differently abled are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment as provided to other applicants or employees. Please contact us to request accommodation.

About Course Hero:

Course Hero is on a mission to help students graduate, confident and prepared. The online learning platform offers over 60 million course-specific study resources created by and for students and educators, as well as 24/7 tutor help. More than 65,000 verified college educators use Course Hero to collaborate with other faculty and share resources to hone new strategies for instruction. Everyday, students, educators and tutors help more than 20 million students make every study hour count.

We have an awesome team and a truly engaging culture. We are customer-focused, collaborative, responsible, gritty, and we love to learn. Our bold mission is to help students graduate confident and prepared!

We are not the only ones that think we’re onto something big. Course Hero has been recognized as one of the 2021 Top 100 Best Places to Work in the Bay Area, Top 50 Best Paying Companies in the Bay Area, Top 100 Most Transparent Companies, and in the Top 50 Most Transformational Companies in Education Technology. Read up on some of our recent news coverage, blog, and learn more about us to see what it is like to work with our team.

Corporate Senior Travel Specialist

Job Locations US-Remote

Job ID

2023-2959

Division

ALTOUR

# of Openings

1

Category

Travel Agent

Max

USD $32.32/Hr.

Min

USD $17.27/Hr.

Overview

To facilitate professional, accurate, cost-effective travel arrangements for all clients within their company’s guidelines and standards of excellence for customer service. Ability to multi-task in fast-paced work environment.

Work Schedule is M-F from 12 noon to 9PM EST

The salary range on this job posting/advertising has been developed to give applicants a wide range to comply with pay transparency laws in all states and geographical areas. Many factors, such as years of experience, geographical location, budget etc. are considered when determining the starting rate of pay.

This role may be eligible for an incentive, commission, bonus, or a discretionary bonus program based on the company’s financial goal achievement and inidual performance.

Responsibilities

• Completes travel arrangements for clients’ air, hotel, car rentals, trains, tour, and ground arrangements at the lowest possible price within corporate travel guidelines.
• Follow and suggest improvements in company procedures in the areas of customer service, documentation of PNRs and profiles, ticketing, invoicing, attendance, accuracy of work etc.
• Maintains ownership of each record until departure to ensure all details (including seat assignments, meal preferences, upgrades, etc.) are completed to the client’s satisfaction.
• Researches and provides solutions to any travel related problem clients may have experienced with arrangements made by ALTOUR with total management awareness and participation.
• Stays fully informed on all airline rules and regulations, tariffs, and fare requirements and accurately applies this knowledge to all travel arrangements.
• Is available for and receptive to training opportunities.
• Is Sabre proficient and maintains Sabre skills with relevant training.
• Has knowledge of and understanding of re-routing and exchange processes.
• Stays abreast of technology and industry knowledge, especially with intranet tools provided by ALTOUR.
• Problem resolution to always include management.
• Assists other agents on the account.
• Performs other office functions as needed and seeks ways to personally add to the overall efficiency of the operation.

Qualifications

• Overall travel industry knowledge and experience
• Essential; Must have excellent communication skills and enjoy working with high level global clientele.
• 7 – 10 years Sabre computer knowledge and proficiency.
• Competent with all aspects of ticketing transactions.
• Proficient with International Itineraries and rate structures.
• Knowledge of online booking tools a must.
• Experienced and comfortable with premium travelers.
• Attention to detail/conscientiousness/flexible
• Problem solving and initiative
• Interpersonal communication and relationship building skills
• Willingness to learn new functions and to enhance existing skills
• Patience and flexibility
• Minimum 7+ Years Industry Experience
• Regular and dependable attendance and punctuality are required.

Internova Travel Group is an Equal Opportunity Employer. We make employment decisions without regard to age, race, religion, national origin, gender, disability, veteran status, genetic information, sexual orientation and gender identity or any other protected class.

Our benefit offerings include choice of two medical plans and two dental plans, vision insurance, flexible spending accounts (FSAs), company-paid life insurance and AD&D, optional additional life insurance and AD&D, disability insurance, paid parental leave, paid time off, 401k Plan with company match, discounted employee travel options, access to LinkedIn Learning webinars and courses. Discounted pet insurance and auto, home, & renters insurance.

Benefits Assistant

(Temporary – Part time)

Remote 

People – Employee Experience

Temporary/Contractor

Remote

Restaurant365 is a SaaS company disrupting the restaurant industry! Our cloud-based platform provides a unique, centralized solution for accounting and back-office operations for restaurants. Restaurant365’s culture is focused on empowering team members to produce top-notch results while elevating their skills. We’re constantly evolving and improving to make sure we are and always will be “Best in Class” … and we want that for you too!

Be a part of something exciting, as we are disrupting the restaurant industry! Restaurant365 is the leading provider of restaurant software solutions. We are looking for that “special ingredient” to join the people team as you manage and own the front of the house. As the Office Manager, you will have full autonomy to help invest in our epic culture. You are invited to bring your authentic self into the Irvine office where we provide flexibility, a creative space, and a rewarding environment. Helping restaurants thrive is our passion; if you are looking for a place to Relentlessly Seek Greatness, we want to hear from you!

How you’ll add value:

• Provide administrative support with the highest level of confidentiality and professionalism
• Work independently or with others to complete special projects through software programs such as PowerPoint, Excel, ADP.
• Assist with People Team initiatives
• Additional duties may be assigned when necessary
• Must be able to work Pacific time
• Hourly Role: $30 per hour
• 6 Month Assignment

What you’ll need to be successful in this role:

• 2+ years of administrative experience
• Discretion, integrity, and confidentiality
• Ability to work independently, set priorities and handle multiple tasks with a high level of efficiency and little or no supervision
• Proficient in Microsoft Office Suite including Word, PowerPoint, Outlook, and Excel; knowledge of Adobe suite preferred
• Capable and confident communicator with a strong positive personal presence; possess highly effective communication skills; must be approachable, hardworking, and enthusiastic
• Must be customer service oriented, a team player, and very responsive to needs and requests of others
• The ability to be adaptable, flexible, and dependable is a must

Why join our amazing team?

#BI-Remote

• We’re a community that prides itself in creating innovative solutions and producing quality work
• Our product is the secret ingredient that makes a real difference to restaurants nationwide
• The open concept work environment that we’ve created is causal, collaborative, and cultivates communication

R365 is an Equal Opportunity Employer and we encourage all forward-thinkers who embrace change and possess a positive attitude to apply.

Client Representative – Executive Assistant

Location: Worldwide – Remote

Start a career in tech: Join the team that’s supporting the latest cutting-edge tech-enabled executive support service.

Website | Video Demo | Core Values

The Business Context

Everest is a cutting-edge tech-enabled executive support service that seamlessly blends technology with human expertise. Our mission is to empower iniduals and organizations to reach their maximum potential, freeing up valuable time by automating and streamlining their everyday tasks. Everest operates at the intersection of technology and human support, providing a unique, personalized experience for each of our clients. We are committed to understanding our client’s specific needs and preferences, enabling us to deliver highly effective, tailored solutions. Our approach to executive support is unlike any other. We believe in the power of combining technology with human intelligence to deliver unparalleled support, 24/7, around the globe. With our innovative approach, Everest is redefining the boundaries of executive support and setting new standards in the industry. As a business unit of Invisible Technologies, Everest is backed by a team of highly skilled professionals and innovative thinkers. Together, we are pushing the boundaries and shaping the future of executive support. At Everest, we aim to conquer the highest peak, working tirelessly to ensure that our clients have the tools and support they need to do the same. Join us as we embark on this exciting journey, scaling new heights, and making a significant impact along the way.

Responsibilities

• Foster a long-term partnership by cultivating a relationship of trust with the client.
• Manage client’s tasks and proactively prioritize them.
• Engage and handle all client communication through multiple platforms.
• Seek clarification on assigned tasks when necessary, eliminating any ambiguity.
• Take full responsibility for assigned clients, gaining an in-depth understanding of their needs, goals, and aspirations.
• Demonstrate a proactive approach by anticipating client needs, striving to achieve a genius’ stage where client needs are predicted and fulfilled proactively.
• Identify potential areas for service extension, thereby broadening our business engagement with the client.
• Document and consistently refine our knowledge of each client’s unique profile.
• Provide transparency and offer insightful data to the client, enabling informed decision-making.
• Conduct client briefings either in written format or via Zoom, based on the client’s preference.
• Act as the final quality assurance checkpoint before delivering completed tasks to the client.
• Resolve and operate on client tasks when needed.

Requirements

• Superior verbal and written communication skills.
• Proven ability to understand and navigate large, intricate systems.
• Advanced project management skills.
• An organised, reliable, and systematic approach to work.
• Availability during regular EST business hours.
• Prior experience in either virtual or in-person executive assistant roles It’s a plus.
• Proficiency in inbox management, scheduling, and calendar management It’s a plus

Mandatory Requirements

• Proactive: Proactivity is essential because an expert Executive Assistant needs to anticipate the needs of their executive and the organisation as a whole. They should not wait for instructions but should take the initiative to identify potential issues, streamline processes, and offer solutions. Being proactive also means staying ahead of deadlines and handling tasks before they become urgent.
• Resourceful: Resourcefulness is crucial for an Executive Assistant because they often have to work with limited resources, whether it’s time, budget, or personnel. They should be skilled at finding creative solutions to problems, making the most of available resources, and thinking outside the box. This trait allows them to handle unexpected challenges effectively and efficiently.
• Adaptable: The business environment is constantly changing, and an expert Executive Assistant must be adaptable to navigate these shifts successfully. They should be open to learning new tools and technologies, adjusting to different working styles, and accommodating shifting priorities. Adaptability ensures that they can support their executive in an ever-evolving landscape.
• Tenacious: Tenacity is a key trait because an Executive Assistant often faces complex and demanding tasks. They need to persevere through challenges, maintain a positive attitude, and ensure that tasks are completed even when faced with obstacles. Tenacity is particularly valuable when it comes to managing multiple projects and dealing with high-pressure situations.
• Collaborative: Collaboration is a fundamental trait for an Executive Assistant because they often serve as a bridge between their executive and various departments within the organisation. They need to work closely with colleagues, peers, and external contacts to gather information, coordinate projects, and ensure smooth communication. A collaborative mindset fosters teamwork, enhances efficiency, and helps build strong working relationships, which are essential for the success of both the executive and the organisation.

Additionally, for our organisation, there are certain tools and proficiencies that are necessary for success. These include:

• Native or Expert level English Proficiency
• Tech Savviness: We need our Executive Assistants to be truly digitally native, as there are so many different tools, platforms, and software options we use for our various clients. Slow typing or an inability to adapt to new platforms could cause serious delay.
• ClickUp or other Project Management tools
• Google Calendar
• Nice to Have’s: Expense reporting or travel management software and/or platforms

Compensation

Fixed Rate: Pay begins at $1,050 with a clear path to promotion.

Expected work hours: 40-50 hrs/week

Life & CareerIdeally, you are available between EST or PST time zones. The work is steady, the hours are flexible, the work is enjoyable, and leaves room for advancement into more senior roles and project management roles on the team as the project expands. We’re keen to share more in interviews.