Land your dream remote job

Sales and Executive Assistant

Location: US National

Remote

Full-Time

Who We Are

The Campaign Workshop is a fun and quirky bunch of political and advocacy professionals. We help progressive nonprofits, campaigns, labor unions, and advocacy groups to develop new strategies, create digital ads, design direct mail, deliver training, and develop content.

We build award-winning, strategically driven campaigns for clients like AFSCME, UFCW, Giffords, NRDC, American Cancer Society Cancer Action Network, American Federation of Teachers, Mayor Muriel Bowser, LGBTQ Victory Institute, and California Federation of Teachers. For samples of our work, please visit our website. Also, we have done an extensive amount of writing on our blog and in our e-books.

We are a fully remote company offering a welcoming and relaxed (for as much as politics is relaxing), flexible work environment and believe in intentional leadership development of all our staff.

We are committed to racial justice, and we’re working to build an actively anti-racist company. Internally, we’re working to create a company where everyone can show up fully as themselves, where we engage directly with our identities and biases, and where we work together to dismantle systems of oppression. Externally, we hope to show up for our clients in their work towards racial justice, to help build a stronger and more erse pipeline of talent into political consulting, and to grow partnerships with vendors of erse backgrounds.

What You’ll Do:

The Sales and Executive Assistant is a full-time, remote position. You will be responsible for managing the President’s schedule, assisting with tracking leads, drafting proposals, and providing administrative support to TCW. You’ll report to a Vice President (VP), working closely with the President, and other members of staff on assigned projects. As a sales and executive assistant, you will:

Sales

• Utilize our CRM to prospect new business, track emails, manage contacts, and set up automated email sequences and workflows
• Keep a running list of prospects and manage follow up process with President
• Research contact information for executives at prospective client companies
• Help to proactively funnel prospects through the sales funnel
• Edit and proofread a variety of documents, including client deliverables
• Conduct issue research and draft research-based documents
• Draft proposals for potential clients

Administrative

• Manage the President’s daily schedule
• Drive internal scheduling for meetings and events
• Provide administrative support to TCW
• Book travel for the President and team leads, as needed
• Manage the company’s tech needs, including managing inventory, managing passwords and accounts, and ordering new tech as needed
• Field phone calls into the main office phone number and manage the company phone system
• Oversee employee onboarding and offboarding to facilitate a smooth transition

Who You Are:

This is an entry-level role at the Campaign Workshop, and we’re excited to work with candidates who are new to the industry. The ideal candidate will be:

• An adept organizer and problem-solver. You can juggle multiple complex projects simultaneously and meet deadlines in a fast-paced environment. You can predict roadblocks before you reach them, and plan ahead to make sure that we deliver results for our clients.
• A clear communicator. You are willing to engage with all team members to determine priorities and ensure that everyone has the information they need to maintain internal and external workflows so deliverables remain on schedule.
• A quick and eager learner. We don’t require past professional experience for this role, but are looking for folks who can learn how to do our work quickly. We’re a small team, and we all wear lots of hats, and you’ll help us fill gaps. You can pick up on new ideas, ask questions to fill in knowledge gaps, and find solutions to problems that you don’t already know the answer to.
• Deeply committed to racial justice and all forms of equity. You understand how your identities impact the way you show up at work, and you’ll use your platform at The Campaign Workshop to help us build an inclusive and equitable workplace.

This role is open to candidates with a range of backgrounds and experience, including candidates that have just graduated from college or who haven’t worked in politics or advocacy before. We’re primarily interested in folks who are eager to learn more about our work and interested in launching careers in politics and advocacy.

What You’ll Gain

• You’ll make an impact. You’ll be at the frontlines of our work to champion progressive causes and you’ll gain firsthand experience in political consulting, client management, and the creation, production and management of campaigns.
• We’re committed to learning and growth. We really invest in our people, through training, feedback, and mentorship. Some folks stay at TCW for decades, while others use this as a launchpad into careers across the progressive ecosystem. We create space for mistakes and take dedicated time for learning and professional development.
• We show up for each other. We’re a erse team with a wide range of experiences –– some of us have been at TCW through 13 years and 4 promotions, and others are just starting out here as their first job out of college –– but we share a commitment to building a workplace where we can all thrive. We respect each others’ boundaries, recognize that we all have commitments beyond work, and trust each other to get work done.
• You’ll love working here. We’re a small, collaborative team of people who really care about doing good work and who treat each other with compassion and respect. We offer great benefits and real opportunities for growth.

Additional Information

The salary range for this role is $50,000-$60,000 annually along with great benefits, including:

• Generous paid time off.
• Blue Cross PPO platinum plan with the premium fully covered
• 401K with a dollar-for-dollar match up to 4% after 6 months of employment
• Cell phone stipend and internet stipend
• Wellness benefit
• Full remote office set up

Senior Executive Assistant, People

US Remote

We’re Cruise, a self-driving service designed for the cities we love.

We’re building the world’s most advanced self-driving vehicles to safely connect people to the places, things, and experiences they care about. We believe self-driving vehicles will help save lives, reshape cities, give back time in transit, and restore freedom of movement for many.

In our cars, you’re free to be yourself. It’s the same here at Cruise. We’re creating a culture that values the experiences and contributions of all of the unique iniduals who collectively make up Cruise, so that every employee can do their best work.

Cruise is committed to building a erse, equitable, and inclusive environment, both in our workplace and in our products. If you are looking to play a part in making a positive impact in the world by advancing the revolutionary work of self-driving cars, come join us. Even if you might not meet every requirement, we strongly encourage you to apply. You might just be the right candidate for us.

We are hiring a Remote (San Francisco Bay Area preferred) Executive Assistant to support three Directors on Cruise’s People team. Our ideal candidate will enjoy our innovative, fast paced and people-focused organization. This person will embrace the opportunities for growing their skills and abilities in pace with the company. The ideal candidate is someone with strong organizational skills and is effective in a highly dynamic environment, driving efficiency and bringing productivity to the next level. If this sounds exciting, we’d love to talk to you!

DAY-TO-DAY RESPONSIBILITIES INCLUDE:

• Act as gatekeeper, time-advocate, and liaison for Executives
• Handle multiple lively calendars and schedules
• Quickly understand and flex with constantly evolving priorities of our team
• Prioritize multiple requests for Executives’ time, applying strong decision-making skills in handling priority of requests and finding resolution
• Build efficiency and balance for the executives you support
• Partner to schedule and own the logistics of team meetings, team calendars, and team Slack channels. We have many!
• Gain familiarity with internal tools and systems used by team
• Arrange travel, schedule transit, and make reservations for our team
• Assist with preparation of presentation materials
• Plan, coordinate, and facilitate various meeting agendas, functions, and events including quarterly retreats and team-building offsites
• Format documents and presentations
• Expense reimbursements
• Help drive recruitment and hiring as-needed (project management of candidate screening, schedules, process support)
• Point person for team requests and problem-solve, helping to keep the team on track and organized
• Be a culture-contributor: track, highlight, and celebrate important team cultural/career moments such as team wins and successes
• Adapt to a fast-paced, constantly evolving environment

You should apply for this role if you have the following qualifications:

• BA/BS or equivalent experience
• 4+ years of related work experience and general knowledge within functional area
• Utmost professionalism and discretion
• Strong communication and social skills
• Self-starter that can take a task and run with it
• Acute attention to detail
• Not just reactive, but proactive – thinking ahead of issues that might emerge and solving them before being asked
• Creative problem solver
• Can balance setting boundaries for leads with being compassionate to the needs of our team
• Outstanding interpersonal skills and the ability to navigate various professional dynamics
• Excellent calendar management skills
• Solid understanding of Google Suite (G-Suite) and Slack
• Availability outside normal business hours in case of

BONUS POINTS!

• Experience supporting a People / Human Resources team
• Experience balancing multiple, busy executives
• Project management experience

The salary range for this position is $93,200 – 137,000. Compensation will vary depending on location, job-related knowledge, skills, and experience. You may also be offered a bonus, restricted stock units, and benefits. These ranges are subject to change.

WHY CRUISE?

• OUR BENEFITS ARE HERE TO SUPPORT THE WHOLE YOU:

• • Competitive salary and benefits
  • 401(k) Cruise matching program
  • Medical / dental / vision, AD+D and Life
  • One Medical membership
  • Subsidized mental health benefits
  • Flexible vacation and company paid holidays
  • Healthy meals and snacks provided for non-remote employees
  • Paid parental, jury duty, bereavement, family care, and medical leave
  • Fertility Benefits
  • Dependent Care Flexible Spending Account, subsidized by Cruise
  • Flexible Spending Account
  • Monthly wellness stipend
  • Pre-tax Commuter Benefit Plan for non-remote employees
  • CruiseFlex, a working policy for US-Based Cruisers, lets you and your manager find the working style that’s best for you, whether it’s primarily in-person, primarily at home, or a combination of home and in-office time. – learn more about CruiseFlex here

• WE’RE INTEGRATED

• • Through our partnerships with General Motors and Honda, we are the only self-driving company with fully integrated manufacturing at scale.

• WE’RE FUNDED

• • GM, Honda, Microsoft, T. Rowe Price, and Walmart have invested billions in Cruise. Their backing for our technology demonstrates their confidence in our progress, team, and vision and makes us one of the leading autonomous vehicle organizations in the industry. Our deep resources greatly accelerate our operating speed.

• WE’RE INDEPENDENT

• • We have our own governance, board of directors, equity, and investors. Our independence allows us to not just work on the edge of technology, but also define it.

• WE’RE VESTED

• • You won’t just own your work here, you’ll have the potential to own equity in Cruise, too. We are competing in a market that is projected to grow exponentially, which gives our company valuation room to grow. We offer a new kind of equity program called Recurring Liquidity Opportunity (RLO), which combines IPO-like liquidity with the stability of remaining private – learn more about RLO here

Cruise LLC is an equal opportunity employer. We strive to create a supportive and inclusive workplace where contributions are valued and celebrated, and our employees thrive by being themselves and are inspired to do the best work of their lives. We seek applicants of all backgrounds and identities, across race, color, caste, ethnicity, national origin or ancestry, citizenship, religion, sex, sexual orientation, gender identity or expression, veteran status, marital status, pregnancy or parental status, or disability. Applicants will not be discriminated against based on these or other protected categories or social identities. Cruise will consider for employment qualified applicants with arrest and conviction records, in accordance with applicable laws.

Cruise is committed to the full inclusion of all applicants. If reasonable accommodation is needed to participate in the job application or interview process please let our recruiting team know or email [email protected].

We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. To help us track the effectiveness and inclusivity of our recruiting efforts, please consider answering the following demographic questions. Answering these questions is entirely voluntary. Your answers to these questions will not be shared with the hiring decision makers and will not impact the hiring decision in any way. Instead, Cruise will use this information not only to comply with any government reporting obligations but also to track our progress toward meeting our ersity, equity, inclusion, and belonging objectives.

Candidates applying for roles that operate and remotely operate the AV: Licensed to drive a motor vehicle in the U.S. for the three years immediately preceding your application, currently holding an active in-state regular driver’s license or equivalent, and no more than one point on driving record. A successful completion of a background check, drug screen and DMV Motor Vehicle Record check is also required.

Note to Recruitment Agencies: Cruise does not accept unsolicited agency resumes. Furthermore, Cruise does not pay placement fees for candidates submitted by any agency other than its approved partners.

Payroll Administrator

Remote, USA

About the Role:

The Payroll Administrator is responsible for the accurate and timely processing, calculation, recording, filing and reporting of multi-state and Canadian payrolls to include payroll taxes for salaried and hourly employees in accordance with company policies and procedures, employment laws and regulations, and tax regulations (federal, state, local). administration of all aspects of payroll at DreamBox Learning. This position works with highly sensitive information and requires great attention to detail, the highest level of accuracy, and the ability to meet deadlines. Ensures monthly, quarterly, and yearly payroll-related reporting requirements to the state and government agencies are executed accurately and timely.

What You’ll Be Doing:

• Calculate & process semi-monthly, biweekly and Canadian payrolls.
• Responsible for processing pay changes, employee deductions, tax record keeping, benefits funding, etc.
• Create and maintain a payroll disaster recovery plan.
• Handle reconciliation of employee deductions and other relevant liabilities.
• Responsible for responding to questions and requests related to payroll.
• Monitoring state and federal laws – OT calculations for each state, sick leave requirements, information required on paystubs, final paycheck timelines, pay frequency requirements, minimum wage and minimum salary for exempt employees.
• Ensure employee confidence by protecting payroll operations and confidential information.
• Calculate employer social security, unemployment, and worker compensation payments and employee federal and state income and social security taxes to determine payroll liabilities.
• Prepare and run payroll change reports that show all changes from the previous payment for aiding the approval process for the payroll run.
• Payroll record maintenance by tracking changes in exemptions, insurance coverage, savings deductions, and job title and department/ision transfers.
• Reconcile benefit invoices to employee deductions and G/L.
• Calculate the correct amount of hours incorporating overtime, deductions, and commissions payment using payroll software Paycor.
• Identifies and recommends updates to payroll accounting software, systems, and procedures.
• Calculate and process any needed new hires, adjustments, terminations, and other changes accurately each pay period.
• Ensure all timecards and time off issues are resolved, and pending time-off requests are processed prior to running payroll so that an accurate payroll is assured.
• Provide support for all audit needs (e.g., payroll and 401K Plan); Assist with quarterly and annual reporting requirements.
• Support accounting department and HR as needed.

About You:

• Associates Degree in an Accounting or related program, or technical college certification or relevant work experience
• 3 + years’ full cycle payroll processing experience in a multi-state in-house payroll role required
• Experience with Paycor highly preferred
• Strong numerical aptitude and attention to detail
• Intermediate level of computer skills including use of database, word processing, spreadsheet software (Microsoft Office Suite including Outlook, Word, and Excel).
• Knowledge of payroll principles and practices to be an effective resource for others and how payroll impacts other areas of the company (e.g., accounting & HR)
• Knowledge of local, state and federal laws and regulations; familiarity with Canadian payroll preferred
• Ability to maintain strict confidentiality of sensitive information
• Self-starter who can take initiative and follow through on projects and tasks and add value to a team environment, pitching in as needed to “get the job done.”
• Judgment—the inidual displays willingness to make decisions, exhibits sound and accurate judgment and makes timely decisions
• Reliability with working hours and duties
• Excellent verbal and written communication skills to go with strong interpersonal skills
• Customer service orientation, including ability to communicate effectively, timely and work with iniduals at all levels of the organization.
• Some HR/Benefits administration experience strongly preferred.
• Experience with various modern, online payroll systems, ideally Paycor
• Legally authorized to work in the US

Compensation and Benefits:

Expected base salary range for this position is $69,630 – $96,680 USD annually based on several factors, including experience and geography. This position is also eligible for an annual incentive bonus or sales commission bonus, depending on the role, and benefits that are designed to support you & your family. If you are hired at DreamBox Learning, your final base salary compensation will be determined based on considerations such as geographic location, skills, responsibilities of the role, education, and/or relevant experience. In addition to those factors, we believe in the importance of pay equity and consider the compensation of our current team members as a part of evaluating and extending any final offer.

We are proud to offer employees and their families a comprehensive benefits package:

• Medical-Dental-Vision
• Health Care Dependent Care
• Short & Long Term Disability
• Life Insurance
• 401(k)
• FSA/HSA
• Paid Time Off – Front Loaded (4 weeks)
• Accrued Sick Time
• DreamBox “Hero Days” Volunteer Time
• Employee Assistance Program
• 9 Paid Holidays + Annual Winter Holiday Break (Typically the last week of December)

#BI-Remote #LI-Remote #LI-JW1

About Us:

DreamBox Learning, the leading K-12 education technology provider, is radically transforming the way the world learns. As the only dual-discipline solution rated STRONG by Johns Hopkins’ EvidenceforESSA.org in both math and reading, DreamBox provides schools with high-quality adaptive learning solutions independently proven to accelerate student growth. Built by educators for educators, DreamBox empowers teachers and district administrators with robust data analytics and content-specific professional development solutions to complement instruction. DreamBox supports over 400,000 educators and approximately 6 million students in all 50 states, the District of Columbia, Puerto Rico, and throughout the United Kingdom, Australia, Canada, and Mexico.

At DreamBox, we believe ersity is an essential strength. That’s why we’re committed to providing an inclusive culture, an equitable work environment, and creating the most effective educational products that celebrate the ersity in students, families, communities, and the world. We know that talent exists everywhere, but opportunity does not. Therefore, we are a proud equal opportunity and affirmative action employer, but we don’t make these commitments simply because they’re required by law. We hold ourselves to a higher standard and make these commitments so that everyone at DreamBox can bring their full selves to our important mission. Our identities matter, and in order to create a more just, equitable world, we know it begins with DreamBox being an inclusive workplace that serves as a model for that change.

Project Coordinator

REMOTE

$45,000 $55,000 Annually

ThreeSixtyEight is growing, and we’re looking for a Project Coordinator to join our team. Here at TSE, every team member can expect to be constantly challenged to grow their skills and do better work than before. We support each other, work closely as a team, give and receive radically candid feedback, and celebrate the wins together regularly. Our new Project Coordinator should come in with a team mindset and a get-shit-done attitude.

The Project Coordinator will work alongside Project Managers and Account Managers to facilitate comprehensive action plans by arranging project schedules, resources, equipment, and information and ensure clear communication to project teams. They will assist the Project Managers in coordinating all of the moving parts of the project to ensure that it stays on schedule and within budget. The Project Coordinator will participate in communication with the Account Managers and Project Managers to identify and define project requirements, scope, and objectives and aid in the delivery of a satisfactory project.

Reports To: Director of Operations

Key Skills:

• Proficiency in the Google suite of applications (Gmail, Google Meet, Google calendar, Sheets, Docs, etc.) and Microsoft suite of applications (Word, Excel, Teams, etc.)
• Project coordination and management inclusive of budget management and reporting, tasking, resource allocation, setting deadlines/milestones, and deliverable management.
• Effective communication both verbal and written with internal and external team members.
• High quality organizational skills and document/file management.
• Good time-management in order to hit all necessary deadlines and requirements of the job.
• Team relationship management to keep everyone on the same page and working towards the same goal.
• Flexibility to accommodate change and thrive amid ambiguity.

Education Qualifications:

• Minimum: GED or High School equivalency

Experience Qualifications:

• Minimum: 1-2 years of coordination experience in an office setting.
• Preferred: 3+ years of coordination experience in an agency setting.

Working at ThreeSixtyEight:

Love your job. We believe that the best work happens in a happy environment that promotes free-thinking, radical candor and honest teamwork. That’s why we promote a culture of creative confidence for both our staff and our clients.

Creative confidence means that we have the courage to be ourselves, take creative risks and break the rules sometimes, knowing that when great ideas meet experience and execution, the results speak for themselves.

Perks and Benefits

• Professional development stipend
• Employee Assistance Program (EAP)
• Off-site team retreats
• Flexible office hoursHalf-day off on the first Friday of each month
• Generous leave offered, including PTO, 13 company holidays, and parental leave
• Great gear to ensure we have the best tools for the job
• Fun, team-centered mentality (no egos please)
• Health insurance benefits including a generous employer contribution
• 401(k) plan matched up to 4% (after 1 year of service)
• Development plans with opportunities for annual raises

Work Environment:

This is a remote-friendly, full-time position with the expectation for working hours of 8:30-5:30 CT. The inidual who fills this role will be expected to ensure high speed internet access is in place in order to perform in this position.

Executive Assistant

Location: Remote

Varsity Tutors, a Nerdy company, is seeking a talented and passionate full-time Executive Assistant to join our team and provide full executive and administrative support to our executive team. This role is responsible for increasing the efficiency of our executives by reviewing, prioritizing and delegating a wide variety of complex and confidential requests. The ideal candidate will be able to self-manage and work professionally across all levels of the business

The person in this role will have high levels of responsibility and access and serve as a sounding board to our executives and those who work closely with them. Above all else, organization, work ethic, exemplary oral and written communication skills, ability to multi-task and judgment are key. An executive assistant is a quick study, a fast thinker, a strong writer, a self-starter, and a problem-solver who thrives in a dynamic environment and is always thinking five steps ahead.

This role requires a high level of integrity and discretion in handling confidential information, as well as professionalism in dealing with senior executives and investors. The inidual in this role will coordinate meeting times, arrange travel and accommodations, and proactively anticipate needs in order to maximize our executive team’s productivity and ability to lead the company and fulfill its mission of helping people learn. The ideal candidate will be highly organized and a creative problem solver that identifies solutions to increase productivity and provide a high amount of leverage to the executive team.

Responsibilities:

• Enables the executive team to focus on the company mission of helping people learn by proactive engagement and management of business and personal administrative responsibilities ensuring maximum productivity.
• Evaluates non-standard problems and uses judgment to develop appropriate solutions or procedures. Applies discretion to triage and manage complex, sensitive situations resulting from a wide range of requests, questions and problems directed toward the assigned office, executive(s) and/or team. Operates effectively with a significant degree of time management and work method/approach latitude. Exercises autonomy in anticipating a erse range of highly complex issues and troubleshooting these issues as they arise.
• Maintains a broad knowledge and understanding of the company’s operations, business objectives and enterprise relationships.
• Handle confidential information discreetly
• Monitor critical issues for the executive and escalate as appropriate
• Manage calendars and schedules and coordinate all meetings and appointments
• Assist with administrative and research projects
• Book travel and lodging arrangements
• Organize corporate functions and off-site events
• Assorted other activities related to providing support to other executives

Qualifications:

• 5+ years of executive assistant, project management, travel coordination, or similar experience required
• Extremely proactive and self-driven, with the ability to anticipate needs and find solutions
• Excellent written and verbal communication skills
• Exceptional level of attention to detail and accuracy in a fast-paced environment
• Strong interpersonal skills and sound judgment capabilities
• Technically savvy and capable of being productive using a variety of different software programs including Microsoft products, Google products, Apple products, and other systems used by the company
• Ability to prioritize and handle multiple assignments while maintaining commitment to deadlines
• Strong organizational and problem solving skills with a team oriented philosophy
• A no task too big or small attitude
• Ability to embrace change at a moment’s notice, shifting priorities instantly and easily and can manage multiple tasks simultaneously in a fast-paced, high-pressure environment
• Bachelor’s degree required

Varsity Tutors Leadership Principles:

Relentless Focus on Customers * Comfort with Ambiguity * Ownership * Simplify * Intellectual Curiosity * Build Teams * Think Big * Insist on High Standards * Bias for Action * Build Trust * Go Deep * Have Conviction * Deliver Results * Are Right, a Lot

Benefits:

• Hybrid work environment (in-office and remote)
• Competitive Salary plus Equity in the company
• Healthcare Plans (Medical, Dental, Vision, Life)
• 401k Company Matching Plan
• FlexPTO and Company Holidays
• Maternity, Paternal, and Adoption Leave
• Free Learning Membership for you and your household (1-1 tutoring hours, unlimited use of on-demand services, and access to our online classes)
• Once-in-a-lifetime opportunity to help transform how the world learns
• Fun, collaborative, and team-oriented work environment with plenty of training and a feedback-rich culture

Varsity Tutors is committed to creating a erse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. (INDHP)

ADMINISTRATIVE ASSISTANT II, EDUCATIONAL RESOURCES

Job Details

Job Location

Remote – ,

Remote Type

Fully Remote

Education Level

None

Travel Percentage

Domestic 0-10%

Job Shift

Day

Position Summary

This position contributes to the success of the Educational Resources Department by providing a variety of administrative support services to the Vice President and other leaders in a confidential and professional manner. With attention to detail, this employee will manage daily logistics, communication, and schedules, as well as some customer service as requested.

This is a full-time remote position working 40 hours per week.

Essential Duties/Responsibilities

Provide administrative support for department leaders, including:

• Conserve leadership time by reading, researching, and routing correspondences; drafting letters, emails, and documents; collecting and analyzing information; and answering, screening, or initiating communications
• Maintain appointment calendars by planning and scheduling meetings, conferences, and teleconferences; sending reminders; and assisting with travel/hospitality arrangements as requested
• Provide historical reference by developing and utilizing electronic filing and retrieval systems and recording meeting discussions
• Prepare reports, presentations, and publications by collecting and/or analyzing information and formatting, editing, and revising materials; monitor matters important to the department
• Perform data entry to maintain contact lists and company databases
• Prepare and submit expense reports
• Contribute to effective workflow and productivity processes by applying problem solving skills and utilizing administrative tools
• Coordinate administrative overlap between ACSI entities and departments
• All other duties as assigned

Compensation and Benefits

Starting Rate: $18 per hour.

Employees may choose from benefits including HDHP and copay medical plans, dental, vision, health care and dependent care flexible spending accounts, health savings account, 403b retirement plan, and supplemental life and disability insurance. In addition, ACSI provides vacation, sick leave, paid holidays, basic life, basic accidental death and disability, long term disability, employee assistance plan, Christian school tuition benefit, and discretionary annual bonus.

Qualifications

Essential Qualifications

Spiritually the ideal candidate shall possess characteristics that reflect

• a demonstrated acceptance without reservation of the ACSI Statement of Faith
• a strong, clear Christian testimony, acknowledging Christ as Savior and seeking to live as His disciple
• a desire for spiritual growth as evidenced by his/her prayer life, Bible study, and spiritual outreach to others
• a mature, godly spirit
• a Christian role model (Luke 6:40) in attitude, speech, and actions toward others. (This includes being committed to Gods biblical standards for sexual conduct.)
• a person of faith and prayer
• a broad acceptance of and by the evangelical Christian community
• a strong knowledge and understanding of Scripture
• a servant leader
• an active participation in a local Bible-believing church

Required Experience and Education

• Three or more years of administrative experience
• High school diploma or equivalent; Associates degree preferred
• Excellent attention to detail and strong organization and written communication skills
• Fluency with English grammar, punctuation, and style
• Excellent interpersonal skills and the ability to work well with all constituencies
• Team-centric attitude with willingness to contribute outside of usual duties as necessary
• Proven ability to coordinate projects with external talent to complete assigned tasks
• Highest levels of integrity and confidentiality in serving multiple leaders
• Competency in using computer applications including Microsoft Office and Adobe software suites, various databases, and project management tools; ability to quickly learn new software
• Flexibility to shift directions and/or modify goals with a positive attitude
• Disciplined time management to work independently without direct supervision
• Motivation to find resolutions to challenges as they arise

Physical Demands and Work Environment

• Professional remote work environment in which to conduct videoconferences and phone calls
• Ability and willingness to travel up to 5% of the time by plane or automobile
• Drivers license required to be kept current and in effect as a condition of employment
• Ability to walk, sit, stand, use hands and fingers, talk, and hear
• Ability to use computers to process information
• The employee frequently is required to reach with hands and arms
• Specific vision abilities required by this job include the ability to read at close range and distinguish colors and contrasts
• Ability to lift up to 30 pounds

Medical Administrative Assistant

(Remote – Mountain/Pacific )

UNITED STATES, REMOTE 

OPERATIONS – CUSTOMER EXPERIENCE

FULL-TIME

REMOTE

Full-time Non-Exempt

Direct Hire

100% Remote

Mountain or Pacific Time Zones

About Expressable:

Expressable is a virtual speech therapy practice on a mission to transform care delivery and expand access to high-quality services, serving thousands of clients since our inception in late 2019. We are passionate advocates of parent-focused intervention. Our e-learning platform contains thousands of home-based learning modules authored by our clinical team, helping SLPs empower caregivers to integrate speech therapy techniques into their child’s daily life and improve outcomes. Our mission is to set a new standard in speech therapy by making every caregiver a champion of their loved one’s success. We envision a world where everyone can fulfill their communication potential.

About the Role:

We are looking for an organized, self-motivated, and customer service oriented Medical Administrative Assistant to join our growing team, preferably bilingual in Spanish and English. You will be responsible for the the customary “front desk” duties for our clinical team such as providing timely and efficient support for customer needs, addressing and triaging inbound support requests, client intake, medical billing, and insurance claim processing. Please note the work schedule will be Monday through Friday business hours in either the Mountain or Pacific time zones.

We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas at this time.

What you would be doing at Expressable

• Provide outstanding customer support for all clients, respond to all patient inquiries, and manage administrative issues concerning scheduling and billing adjustments
• Be the front line to all incoming calls, triage, and direct calls accordingly.
• Prioritize responding to emails and customer experience questions from our clinicians and other staff members.
• Support client onboarding process that includes documentation processing and database record management
• Perform client outreach as needed for outstanding items including but not limited to client intake paperwork
• Provide support for client intake and onboarding, collaborating with our revenue cycle management partners as needed
• Assist in collections for past due and current clients that are unpaid.
• Ensure work is performed in compliance with company policies including HIPAA and other regulatory, legal, and safety requirements.

What you bring to Expressable

• At least 2 years of experience working as a customer-facing medical front office representative
• Familiar with insurance and knowledge/experience with HMOs, PPOs, Commercial Payers, HSAs/FSAs, Medicaid, and Medicare
• Adept at managing multiple calendars and assisting with complex scheduling needs
• Ability to collaborate in a fully remote work environment
• Proficiency with Microsoft Office and/or Google Suite and Zoom or other teleconference platforms
• Bilingual in Spanish and English highly preferred

Key competencies for success in this role

• Professionalism–Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Attention to Detail– Double-checks the accuracy of information and work product to provide Hoaccurate and consistent work. Provides information on a timely basis and in a usable form to others who need to act on it. Carefully monitors the details and quality of own and others’ work.
• Planning/Organizing–Ability to work independently. Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Develops realistic action plans.
• Customer Service–Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.

Benefits at Expressable

• Exceptional paid time off policies that encourage and support life balance
• 401k matching to ensure our staff have what they need to enjoy their retirement
• Health insurance options that ensure well being for the whole person and their family
• Company paid life insurance, short-term disability, and long-term disability coverage
• Remote work environment that strives for connectivity through professional collaboration and personal connections

$18 – $22 an hour

Expressable values people. From the technology we develop, the services we provide, and the culture we maintain, Expressable cares about the experience of our employees, clients, and prospects. We intentionally create and sustain supportive environments in which everyone – clients, caregivers, speech-language pathologists, and team members – can achieve their highest potential.

We believe that building trusting and collaborative relationships is paramount to delivering quality care so we operate with the highest levels of honesty, transparency, and accountability as iniduals and a collaborative team. We believe that transforming therapy happens through the steady and iterative problem solving of an interdisciplinary team.

Expressable is an equal opportunity workplace. We celebrate and embrace ersity and are committed to building a team that represents a broad tapestry of backgrounds, perspectives, and skills.

Expressable is committed to the full inclusion of all qualified iniduals. In keeping with our commitment, Expressable will take the steps to ensure people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact our HR Director

Executive Assistant

REMOTE

United States

Internal Team

Full time

Description

Education First is seeking a talented, passionate and experienced Executive Assistant to join our mission-driven education policy consultancy. Reporting to the Senior Executive Assistant, the Executive Assistant will support multiple executives, managing their time and priorities to best support and ensure success. You will provide senior leaders with strategic counsel, technical expertise and critical analysis to ensure senior team members can focus fully on managing the firm and client engagement. Education First relies on organized, analytical, strategic and resourceful Executive Assistants who thrive in a fast-paced environment to not only help us deliver our work, but also to stay connected for strong collaboration both internally and externally.

What You’ll Do

• Skillfully manage complex calendars for multiple senior leaders
  • Field/triage requests from internal and external stakeholders
  • Proactively prioritize and strategically manage conflicting appointments
  • Scan for opportunities to support work time
• Strategic project team and client meeting management
  • Manage complex travel and itinerary management (e.g., lodging, flight tracking, travel hiccups etc.)
  • Coordinate meeting event logistics with clients for project meetings (e.g., catering, supplies, reservations, meeting room setup and A/V etc,)
• Provide operational support for senior leaders
  • Support financial functions for expense reconciliation and reimbursement
  • Create meeting agendas, materials and note transcriptions
  • Give design support and copy edit proposal drafts and deliverables to ensure they are client-ready
  • Help build culture enriching team activities for your senior leaders’ teams (e.g., facilitate team meetings, provide team performance and evaluation support, manage life event gifts, etc.)

Requirements

• You are an experienced executive-level administrative support professional with experience supporting multiple executives at the same time
• You thrive working in a matrix organization managing several projects with conflicting tasks and complex strategic scheduling across multiple time zones
• You enjoy scheduling complex travel arrangements, compiling expenses and other operational tasks that lead to a successful event
• You are highly proficient in Google Suite and Microsoft Office Suite (Outlook, PowerPoint and Excel)
• You are highly organized and detail oriented person who enjoys using these skills to help others
• You possess excellent verbal and written communication skills
• You lean into being solutions-focused with a customer service orientation that allows you to be adaptable and flexible
• You love learning new technologies, programs and applications (SharePoint, Concur, Salesforce) and enjoy teaching others
• You are able to lead by influence and have strong interpersonal skills and emotional intelligence
• You enjoy taking initiative and being a resourceful problem solver who anticipates barriers to success
• You identify and act upon the critical tasks when faced with multiple competing priorities

Benefits

• 100% remote, U.S. based team
• Firmwide in-person engagements a few times a year
• Telework subsidy
• Professional development stipend
• 20 PTO days and 11 holidays
• Medical, dental, vision and life insurance
• 401(k) match
• Sales bonus eligibility

Compensation

The salary range for this position is $70,000 – $73,600. We typically set initial starting salaries between the market minimum and the 25th percentile of the pay range to ensure there is room for growth over time.

In addition, location-based supplements are provided for the following metro cities: San Francisco, New York City, Boston, Washington DC, Los Angeles, Seattle, Chicago, Denver, Philadelphia, Portland, Miami, New Orleans, Atlanta, Austin, Baltimore, Dallas, Houston, Phoenix, Madison, WI and Salt Lake City.

Travel & Covid-19 Vaccine Policy

Education First requires all employees to be fully vaccinated against COVID-19 unless they have an approved medical/religious exemption. Proof of vaccination will be required upon acceptance of any offer of employment. You should be able to travel for in-person firmwide meetings about twice a year.

About Education First

Education First is a mission-driven education policy consultancy dedicated to ensuring that all students and particularly students in poverty and students of color are prepared for success in college, careers and life. We work with organizations that are shaping the future of P-16 education across the nation, including school networks and districts, state departments of education, policy and advocacy organizations, youth empowerment organizations, talent organizations and foundations.

We help these system leaders catalyze change through our services:

• Conduct research and analysis on policies and provide contextual recommendations and strategic support to translate findings into concrete, sustainable action
• Develop and implement visionary, coherent strategies and strategic plans by prioritizing inclusive voices, focusing on the right problems, and providing space to explore
• Plan and facilitate meaningful convenings for organizations and iniduals to learn, problem solve, collaborate, and advance their work
• Design actionable and equitable solutions that meet client needs, achieve program goals, and implement initiatives with clarity and quality
• Support grantmakers, funders, and foundations to develop thoughtful, high-impact investment strategies that align with their goals, interests, and resources

We are a team of more than 75 former teachers, district and state education leaders, policy advisors, and grant makers who live and work virtually in more than 20 states. Because of our experience, we approach the challenges our clients face with humility, realistic solutions, and a commitment to follow-through. Our culture is built on genuine care for our clients and for each other. We celebrate original thinking, collaboration, entrepreneurialism, authenticity and fun.

Our Equity Commitment

We recognize that in order to pursue our own organizational mission at Education First, we must approach our work by studying gaps and inequities, asking tough questions about structural racism and more deliberately engaging erse voices in problem-solving. We’ve been building our own skills to deliver solutions that center racial equity, with particular attention to equitable ways of thinking and working, and we are committed to helping our clients do the same in projects that have a goal of increasing equity at their core. Within Education First, we have committed to building a race equity culture creating the conditions to adopt antiracist mindsets and actions.

We believe:

• Black lives matter. We are collectively responsible to amplify and support Black students, families and leaders.
• People are experts in their own experience. We cannot effectively support our clients to problem solve and innovate without centering the people they aim to serve.
• Racism and inequity were designed, and can be redesigned. People make up the systems, policies and processes that govern our experience, and we must support our clients to explore their role in reimagining what could be possible.

For greater detail about our Equity Commitment, please visit our website.

Education First actively engages our team with a robust Race, Inclusion, Diversity and Equity (RIDE) strategy to build our staff and organizational capacity to lead on issues of equity and to increase ersity, equity and inclusion at all levels of the firm. As a proud equal opportunity employer, we strongly encourage applications from candidates of all races, national origins, ages, religions, creeds, veteran or disabled statuses, sexual orientations, gender identities or gender expressions.

Title: Executive Assistant to the co-CEO

Location: United States/Remote

What is Underdog?

Founded by a team of industry veterans, Underdog was born with the idea that bringing strategic innovation to sports gaming and entertainment is the key to success in an exceptionally competitive market. Underdog has quickly established itself as a leader in the space, and is committed to building the best sports gaming platform in the industry — and supporting the most passionate community of sports fans while doing it!

At Underdog, we’re not only about creating these awesome products, but also about growing our culture of passion, ownership, and fun! We believe that great companies are made out of great people. Our continual aim is to create an inclusive environment for everyone, at all levels, to achieve their highest potential at work.

As an Executive Assistant to the co-CEO, you will be the right hand to the co-CEO ensuring that day-to-day activities run smoothly, enabling the co-CEO to optimize his time and priorities.

Please note, Underdog is a US based company and no sponsorship is available for this position at this time.

Meet our co-CEO Jeremy Levine! https://www.linkedin.com/in/jerlevine/

What you’ll do:

• Manage and maintain the co-CEO’s calendar, schedule appointments, and coordinate meetings, ensuring optimal time management.
• Manage email inbox, ensuring emails are promptly addressed and responded to in a timely and professional manner.
• Attend meetings and take detailed notes, summarizing and distributing key information to relevant parties, and creating action items and follow ups.
• Act as a liaison between the co-CEO and internal departments/external stakeholders, facilitating timely and effective communication.
• Manage and organize the co-CEO’s personal life, including financial transactions, appointments, household management and coordinating events (these tasks can be done remotely).
• Handle sensitive and confidential information with discretion and integrity.
• Manage all aspects of travel including booking flights, hotels, transportation and reservations.
• Help organize and prioritize the co-CEO using task management tools like Notion and Asana.

Who you are:

• 4+ years of experience as an Executive Assistant, preferably in a fast-paced and growing startup and/or for a fast-paced leader
• Excellent communication skills, with the ability to communicate effectively to all levels of the organization.
• Highly organized with exceptional time management skills.
• Ability to manage multiple priorities and adapt to evolving needs of the co-CEO.
• Incredibly trustworthy with the ability to handle sensitive and confidential information.

Even better if you have

• Experience with Asana or Notion for tracking tasks
• Interest or curiosity in leveraging AI

Underdog Sports is firmly committed to equity, inclusion, and ersity. Our unique culture was built on the foundation of a safe and inclusive environment for people of all backgrounds. We highly value the mental, physical, and emotional health of our employees, and are continuously asking ourselves: what can we do better? Underdog is an equal opportunity employer and doesn’t discriminate on the basis of creed, race, sexual orientation, gender, age, disability status or any other defining characteristic. Our targeted compensation rate for this position is between $100,000 and $140,000, depending on experience, plus equity. Think your skills are exceptional and warrant higher pay? Apply anyway! If we agree, we’re willing to negotiate. Below you’ll find a few of our perks:

• Unlimited PTO (we’re extremely flexible with the exception of the first few weeks before & into the NFL season)
• 16 weeks of fully paid parental leave
• Company paid Health, Dental, Vision plan option for employees and dependents
• 401k Match & FSA
• Remote, In-Person, or Hybrid Scheduling we are 100% VIRTUAL FIRST!
• A $500 home office allowance
• $100 in UD credit
• Support for learning and development
• Book club expense your books!
• Monthly raffle to win a sports ticket reimbursement of up to $500 (including game day snacks!)
• Lastly, an extremely transparent, fun, and engaging culture where you will grow both personally and professionally!

#LI-REMOTE

Title: KHE Business Office Assistant

Location: Remote/Nationwide USA

For more than 80 years, Kaplan has been a trailblazer in education and professional advancement. We are a global company at the intersection of education and technology, focused on collaboration, innovation, and creativity to deliver a best-in-class educational experience and make Kaplan a great place to work.

The future of education is here and we are eager to work alongside those who want to make a positive impact and inspire change in the world around them.

The Business Office Assistant will be responsible for the accurate and timely processing of student account ledger transactions. The ideal inidual for this position will have experience working in a high volume transactional environment, researching account issues and delivering based on established service level agreements. This position will work closely with other cross functional departments within the organization to resolve outstanding student account issues.

Key Job Responsibilities:

Run daily student status change report and process the appropriate drop calculations. Run and review the weekly credit balance report and ensure all credits are refunded. Process write-offs per the company’s bad debt policy and prepare the necessary reporting weekly for Student Accounts. Review student eligibility and apply the applicable scholarships and/or discounts to the student ledger. Post cash receipts to the student ledger card and prepare the daily cash activity reconciliation of receivables for management review. Review and batch daily scheduled stipends to ensure the timely processing of TIV credit balances. Post tuition and fees to the student ledger and perform the necessary audits to ensure all charges are accurate. Other duties as assigned.

Minimum Qualifications:

Bachelor’s Degree in Business, Accounting or Finance 3-5 years’ related experience in Accounts Receivable, Accounts Payable, Billing, Invoicing, or Customer Service Excellent verbal and written communication skills Excellent time & task management skills Ability to effectively multi-task Working knowledge of Windows and Mirosoft Office products. Must have a working knowledge of Excel and the abliity to perform basic formulas within Exce Must have experience in high volume transactional environment with attention to detail and accuracy Strong customer services skills with the ability to handle complex student account issues Ability to effectively handle multiple situations simultaneously, and to work independently or as part of a team

Preferred Qualifications:

Experience working in a college or university environment Familiarity with higher education and financial aid regulation

We offer a competitive benefits package including:

Remote work providing flexible work/life balance

Comprehensive Retirement Package including 401K company match and two pension programs Our Gift of Knowledge Program provides tuition assistance and substantial discounts for our employees and close family members Competitive health benefits and new hire eligibility starts day-1 of employment Generous Paid Time Off includes paid holidays, vacation, personal, sick paid time-off, plus one (1) volunteer day and one (1) ersity and inclusion day to participate and give back to our local communities And so much more!

#LI-Remote

This position is a Salary Grade A

Executive Assistant (Remote)

REMOTE 

PEOPLE 

FULL TIME – REMOTE

REMOTE

Solar power is the largest source of new energy in the world. Raptor Maps is a fast-growing, venture-backed, MIT-born climate tech startup that is building software to enable the solar energy industry to scale. Parties across the entire solar lifecycle use Raptor Maps’ data model to manage ever growing utility-scale solar portfolios. We are an industry leader with hundreds of customers, including owners, builders, operators, and aerial service providers, across over 45 countries with 200+ million solar panels under management. Our software platform is essential in the fight against climate change.

We are seeking a highly organized and pragmatic Executive Assistant (EA) to provide high-level administrative support including but not limited to managing schedules, travel, and expenses for the Founders. A successful candidate will have the ability to anticipate the needs of others, prioritize effectively, and communicate professionally with stakeholders at all levels of the organization as well as outside clients, vendors, and candidates. This role maintains and protects highly confidential corporate information, is the first point of contact both internally and externally, and works independently with minimal supervision or direction.

Who you are:

Proactive – Our ideal EA has an aptitude for anticipating the needs of others. You pride yourself on spotting (and addressing) potential problems before they occur.

Adaptable – In a lean, scaling start-up, the one constant is change. You remain cool under pressure and excel in situations where the path forward may be ambiguous.

Discreet – The ability to treat sensitive and confidential information with discretion and integrity is paramount to this role.

Responsibilities

• • Manage and coordinate logistics for meetings, events, and travel for supported executives and when necessary, members of their team
  • Collaborate with senior-level executives to think strategically about meeting flow and agendas, and shape them accordingly.
  • Compile necessary reports and/or presentations using Excel, Powerpoint, and other internal tools.
  • Proactively anticipate the needs of executives and understand the bigger picture, constantly asking what should we be considering?
  • Prepare expense reports

Qualifications

• • 3+ years administrative support experience within a fast-paced professional environment – tech, private equity, investment banking, or professional services experience a plus
  • Strong attention to detail, follow-up and excellent organizational skills
  • Strong sense of urgency, adaptability, flexibility and resourcefulness
  • Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines
  • Proficiency in GSuite, Slack, Excel, and PowerPoint
  • Must possess personal tact and good judgment; excellent interpersonal, written and verbal communication skills
  • Occasional after-hours work may be required
  • Bachelor’s degree preferred
  • Must be primarily located in the contiguous US
  • Must be authorized to work in the US

Benefits

Raptor Maps is a remote-first company with employees across the country and headquarters at Greentown Labs in Boston, MA. Team members are free to work anywhere in the lower 48 states. A few remote benefits include:

– Paid travel for in-person team trips

– Healthcare with dental and vision options

– Unlimited vacation policy

– 401(k)

– Desk budget

– Monthly remote social events and plenty of DoorDash credit

– Amazing team members that tend to love memes, pets, solar, and being active

Executive Assistant, People & Culture

Remote

Full Time

Experienced

This is a full-time 100% remote position with a flexible location within the United States.

What You’ll Do

The Executive Assistant, People and Culture will be tasked with supporting the Chief People, Culture, and Equity Officer (CPO) who leads the HR, Talent, Culture, and Antiracism Teams. This role will enable the CPO to advance company initiatives and goals by supporting administrative and operational needs.

The dynamic nature of this role requires that the ideal candidate have exemplary organization and time management skills and the ability to identify and anticipate the CPO’s needs. The role must interact seamlessly and with a professional demeanor across a broad range of iniduals including members of the Executive Leadership Team, senior leaders in the organization as well as all other team members. To perform this job successfully, the inidual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion. This role will report to the Chief People, Culture, and Equity Officer.

Responsibilities:

• Work directly with the CPO to support all aspects of their daily work routine.
  • Provide confidential and high-level administrative support for the CPO
  • Maintain the CPO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs.
  • Determine priority of matters of attention for the CPO; redirect matters to staff to handle, or handle matters personally, as appropriate.
  • Keep the CPO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Draft, review, and send communications on behalf of the CPO
  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings, and developing agendas
  • Attend meetings and communicate all necessary follow-up after meetings with action items and due dates
  • Answer and respond to communication on behalf of the CPO
  • Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate.
  • Prepare, reconcile, and submit expense reports.
  • Develop, organize, and implement a system for paper and electronic filing.
  • Maintain confidential and sensitive information.
  • Maintain project plans for the People and Culture Team using Asana
  • Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
  • Provide additional support for the People and Culture team when possible
  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
• Supporting the Chief People Officer for in-person meetings
  • Working with the Coordinator, People and Culture to schedule and coordinate large in-person or virtual training sessions and events
    • Providing in-person event support (site setup, registration, materials printing, notes, and summaries) and online logistics support (i.e. tech support, break out rooms, etc.)
    • Support materials development (editing, formatting, printing)
    • Coordinate with relevant parties to develop and analyze meeting survey data

Required Candidate Qualifications:

• 3+ years’ prior experience in supporting a senior executive or team
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Excellent organization and attention to detail
• Self-starter with strong reasoning and communication skills and comfort with ambiguity
• Strong orientation to customer service
• Exceptional writing, editing, and proofreading skills
• Excellent organization and time-management skills

Candidate Qualifications and Traits:

• Professional maturity and judgment
• Desire and ability to work in a fast-paced, collaborative environment
• Able to keep many projects moving forward concurrently
• Experience with Asana is a plus
• Experience with Adobe is a plus
• Proven ability to create and sustain productive relationships with internal and external stakeholders at all levels
• Poised demeanor when dealing with other executives, leaders, and stakeholders
• Flexible and able to multitask, and switch priorities as needed within a collaborative environment
• Ability to listen to the needs of others, respond and adapt, and build relationships of trust across erse teams
• Previous experience supporting the HR Function, CPO, or c-suite executive is strongly desired

Our Commitment to Diversity, Equity, and Inclusion in Hiring

At Instruction Partners, we know that difference enhances, transforms and strengthens our ability to serve students and schools. We invite and celebrate ersity of all perspectives, and we are deeply committed to ensuring equitable access and voice throughout our organization. Instruction Partners is proudly an equal opportunity workplace, and we value the inclusion of persons who have experienced poverty and/or for whom English is not their first language, and every race, gender identity, sexual orientation, disability, culture, ancestry, religion, national orientation, age, marital status or Veteran status. Join us, and let’s work together to support great teaching and accelerate learning for every student.

Compensation:

The salary for this role is $60,000.00. Detailed information about the organizational compensation philosophy can be found here. Competitive benefits and private retirement investment options are available, as well as a generous vacation policy. See our detailed benefits package here: 2023 Benefits in Brief Overview

Other Considerations:

Be willing to travel as needed < 25%

Timeline:

Anticipated Start Date of July 10, 2023

Our Vision

All students experience an excellent education that prepares them to contribute to their community, achieve economic security, and pursue their dreams.

Our Mission

We work shoulder to shoulder with educators to support great teaching and accelerate student learning. We focus on small systems, both districts and charters, and we work to ensure equitable access to great instruction for students in poverty, students of color, students learning English, and students with disabilities.

Our Core Values

Live Big-Hearted

We care deeply about ourselves, each other, our work, our partners, and the students we serve. We value the differences each other brings to the table because we know ersity of voice, thought, and experience makes us better. We operate joyfully and without ego, collectively focused on the broader good.

Choose Optimism

We believe that, with the right support, every student can succeed. We have the courage to lean into challenges and believe in the possibility of overcoming obstacles while holding a high bar for ourselves, partners, educators, and students. As we advance antiracist actions, our path may not be smooth, but we will walk it anyway because we have faith that the journey will make our team and our education system better.

Advance Antiracism

We create and uphold space for all team members, partners, and students so they are seen, valued, and heard. We lift the voices and experiences of Black, Latinx, Native, and Asian American and Pacific Islander people. We actively look for and confront patterns and systems that cause inequitable harm in order to create more equitable outcomes within our organization and with partners. We embrace erse expressions of excellence that make our team more inclusive and effective.

Be Honest

We are open, authentic, and truthful with ourselves, teammates, and partners. Our trust in each other and our work gives us the courage to lean into difficult conversations, put forth new ideas, and give and receive feedback through the lens of equity of voice and experience. We understand the intense and gripping nature of our work, so we name our needs to ensure we are practicing self-care and love within our beloved community.

Get Practical

We believe support should be thoughtful by meeting people, schools, and systems where they are. We leverage the voices, strengths and stories of families, educators, partners and teammates to find answers, because we know there isn’t a one size fits all solution to the challenges of our education system. We always look for ways to work smart, focus on the most relevant impact, and reduce friction to make it easier to take action while grounding our progress in equity.

Keep Learning

We know and love that we don’t yet have all the answers because we are nerds for learning, even when it’s hard or ambiguous. We actively pursue new knowledge, research, and evidence so that we can leverage the latest insights and best practices in our work, then we put that knowledge to work in partnership with our team, our partners, and the students and communities we serve. We respect the learning that springs from our own anti racist journeys, and vow to activate our knowledge in pursuit of equity and excellence.

How We Work

Instruction Partners is a nonprofit organization dedicated to excellent instruction for all students, with a focus on students in poverty, students with disabilities, students learning English, and students of color. We keep one foot in practicality and the other in evidence-based best practices, because we believe that leveraging high-quality, grade-level content and providing just-in-time supports will accelerate learning for all students.

Instruction Partners spends time getting to know the needs of the educators, leaders, and systems it serves, allowing the team to custom-build service plans to support partner goals. Partnerships include on-the-ground support, and partnership team members serve as thought partners to the school systems they serve, a team educators can reach out to and feel supported by.

Instruction Partners provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Instruction Partners complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Administrative Assistant (Temp. Part-time)

Temporary

Part-Time

Staff

REMOTE, REMOTE, US

Requisition ID: 1236

Reports to: Provost & Senior Vice President

Position: Temporary, Part-Time (4-6 month contract)

Location: Remote

Wage Range: $20.00 per hour

FLSA Status: Non-Exempt

Applications will not be considered complete unless both a resume and cover letter are uploaded. Do not use Easy Apply. To apply for this position

Fielding Graduate University is an innovative global community dedicated to educating scholars, leaders, and practitioners in pursuit of a more just and sustainable world. We do this by providing exemplary interdisciplinary programs within a distributed and relational learning model grounded in student-driven inquiry and leading to enhanced knowledge. Fielding has approximately 1,050 students and 150 faculty members residing throughout the United States and internationally. Please visit our website at www.fielding.edu to learn more.

We are seeking an Administrative Assistant to work remotely on a part-time 20-hour per week basis.

SUMMARY

Reports to the Executive Assistant to the Provost and Senior Vice President for assignments related to the duties of faculty governance and the Office of DEI. Also provides administrative support for the VP DEI activities in a manner that reflects the University and the Office of DEI priorities and the University’s mission, vision, and values. Serves as secretary to and generates reports, minutes, and communications on behalf of the Office of DEI and the Global Inclusion Council, Bias Response Team, as well as University committees (i.e., Senate Leadership Committee (SLC), the Policy Review Committee (PRC), and Learning Community and Technology Committee (LCTC). Administers face-to-face and online meetings for these committees and facilitates broad support and communication within them. Maintains an overall standard of excellence and manages projects as assigned.

QUALIFICATIONS

• Applicants should have a bachelor’s degree in higher education, business or related field, or equivalent work experience. Two years of previous experience providing administrative support in an academic or business setting.

Skills needed:

• Excellent organizational and planning skills to effectively handle competing priorities, meet deadlines, follow up on assignments and do detailed work in order to successfully complete projects.
• Ability to make sound independent decisions with a high degree of tact, diplomacy, and professionalism.
• Excellent problem-solving skills to work independently, anticipate potential issues, and collaborate with others to propose solutions.
• Ability to gather and analyze data, draw conclusions, prepare written findings, and maintain confidentiality.
• Strong written communication skills to draft, edit and proofread a variety of documents.
• Excellent interpersonal skills to establish and maintain effective working relationships with employees at all levels of the organization as well as external constituents.
• Proficient in MS Office products with the ability to provide support around university-utilized technical products such as Moodle and MS 365.
• Knowledge and understanding of the University and VPDEI objectives and responsibilities
• Independent judgment in the management of continually fluctuating priorities
• Leadership ability, including the ability to lead group and teams through logistical processes
• Ability to provide sound, fact-based advice and influence decisions
• Ability to initiate and complete projects
• Ability to work independently
• Ability to meet deadlines
• Research capabilities
• Good professional relationships with iniduals across the campus community
• Ability to collect pertinent data for current or future projects; create database of materials; achieve maximum impact/exposure for projects via medium used; presentation of materials and distribution.

FIELDING’S COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

Improving ersity, equity and inclusion is an active process that requires continuous commitment to promote collaborative learning and change through attracting, retaining, graduating, and honoring a more erse population of students, faculty, staff, alumni, and community friends. Fielding’s commitment to social and ecological justice is part of our explicit commitment to understanding, analyzing, and acting to reduce inequality, oppression, and social stratification, recognizing the linkages between economic, social, racial and ecological justice. The University strives to ensure that the values of DEI are embodied in all academic programs and course content, and also in faculty, staff and student performance and assessment. We challenge our community to think boldly and take specific actions that are realistic and measurable. By working here, you join a erse and vibrant community that advances Fielding’s world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise.

Thank you for considering employment with Fielding Graduate University. Our employees are among our most valued resources, and we are committed to maintaining a erse and inclusive workforce comprised of talented, qualified, and hardworking iniduals. We strive to take good care of our employees and their families with excellent benefits, and to provide a stimulating and supportive work environment with opportunities for professional growth and advancement.

APPLICATION INSTRUCTIONS

Fielding Graduate University utilizes ADP Workforce Now for online applications. You will be prompted to create a user name and password to initiate the application process. Applications will not be considered complete unless both a resume and cover letter are uploaded. Do not use Easy Apply. Applicants are encouraged to have their employment history, educational information, and professional references on hand while completing the application. The online application process takes approximately 30-60 minutes. Upon completion, applicants will receive a confirmation of receipt via email.

Fielding Graduate University is committed to inclusive excellence and encourages ersity and inclusivity in all its enterprises. As an equal opportunity employer committed to social justice, we value and welcome iniduals of all ages, abilities, backgrounds, beliefs, genders, gender identities, gender expressions, marital status, national origins, race and ethnicities, religious affiliations, sexual orientations, veteran status – and other visible and nonvisible differences. We seek employees who are committed to creating a respectful, welcoming, and inclusive environment for all community members.

Executive Assistant

United States

req8353

We’re looking for a

Executive Assistant

This role is Remote

We are seeking a dynamic, remote Executive Assistant to support two of our C-Suite Leaders. The ideal candidate will have a strong administrative background, the ability to coordinate multiple competing priorities, and a polished, professional and positive attitude. This role will also lead the organization and coordination of related projects with our other Executive Assistants across the business.

Objectives of this Role

• With a primary responsibility of supporting the C-Suite Leaders, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Manage professional and personal scheduling for the C-Suite Leaders, including agendas, mail, email, calls, travel arrangements, customer management, and other company logistics
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

In this role you will

• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Preparing detailed travel and expense reports, reconcile corporate card accounts, and follow through/follow-up on report
• Partner with Communication teams to support company messaging while liaising with internal and external executives on various projects and tasks creating ad-hoc reports and presentations on an as-needed basis
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Interface with employees, vendors and clientele of all levels for Executive-led meetings and, as requested, for board meetings and team offsites
• Prepare and distribute agenda in advance
• Arrange staff meeting including facilities, connection tools, and action minutes

You have what it takes if you have

• 5 + years executive level administrative support experience, C-level preferred
• A bachelor’s degree from an accredited university/college or equivalent work experience
• Experience overseeing budgets and expenses
• Experience developing internal processes and organizational systems
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences
• Exceptional writing and grammar skills
• Demonstrated commitment to valuing ersity and contributing to an inclusive working and learning environment
• Consideration for privacy and security obligations

Extra dose of awesome if you have

• Experience supporting C-level
• Advanced PowerPoint skills and Media/production know-how

Total Rewards:

At Cornerstone, our transparent total rewards program is based on three core tenets: equitable pay, market dynamic research, and skill-based appraisal.

The base salary range for this position is: $62200 – $99500 USD In addition to competitive base pay, the compensation package for this role may include other incentives like bonus or commission, along with a generous benefits package. Additional base pay may be available if you reside in a high-cost metro area (New York City or San Francisco Bay Area). This range reflects the minimum and maximum salary for this position. Where an inidual’s pay falls within the range is determined by factors including, but not limited to, job-related skills, experience, and relevant education or training.

Our Culture:

Our mission is to empower people, businesses and communities. A culture created less by what we do and more by who we are. When people ask what our team is about, we point to our core values: champion customer success, bring our best, achieve together, get stuff done, and innovate every day. We’re always on the lookout for new, curious and capable people who can help us achieve our goal and we are seeking ersity in the people who join our team. We want to make sure that our company reflects the demographic of our customers, clients, and the communities in which we operate. So if you want to work for a friendly, global, inclusive and innovative company, we’d love to meet you!

What We Do:

Cornerstone is a premier people development company. We believe people can achieve anything when they have the right development and growth opportunities. We offer organizations the technology, content, expertise and specialized focus to help them realize the potential of their people. Featuring comprehensive recruiting, personalized learning, modern training content, development-driven performance management and holistic employee data management and insights, Cornerstone’s people development solutions are successfully used by more than 100 million+ people in 180+ countries and in nearly 50 languages.

Cornerstone takes special care to ensure the security and privacy of the data of its users.

Equal Employment Opportunity has been, and will continue to be, a fundamental commitment at Cornerstone OnDemand. All qualified applicants are given consideration regardless of race, religion, color, gender, sex, age, sexual orientation, gender identity, national origin, marital status, citizenship status, disability, veteran status, or any other protected class as provided in applicable Federal, State, or Local fair employment laws. If you have a disability or special need that requires accommodation, please contact us at [email protected].

#LI-KS1

Chargeback Specialist

Remote

About Fubo:

With a mission to build the world’s leading global live TV streaming platform with the greatest breadth of premium content and interactivity, FuboTV Inc. (NYSE: FUBO) aims to transcend the industry’s current TV model. Fubo operates in the U.S., Canada, France and Spain. The company also has a growing technology center in Bangalore, India that is developing strategic product and technology features for the global Fubo platform.

We’re rapidly growing in employees, subscribers, content offerings and awards — including being ranked highest in Customer Satisfaction among Live TV Streaming Providers by J.D. Power. Which means we need your help taking us to the next level.

Fubo is committed to excellence through ersity, which involves attracting talented people from erse backgrounds and traditions. We encourage everyone to apply.

*THIS IS A FULLY REMOTE POSITION*

Summary:

Responsible for analyzing, researching and processing incoming chargebacks through the billing platform.

Job Detail

• Performs Credit Card chargebacks resolution to ensure timely, accurate, and effective processing of fraud and dispute claims.
• Provides evidence when merchants ‘request for information’ before it becomes a chargeback
• Provides in-depth research and investigation into transactions of frauds or dispute claims, and provide evidence/documentation to support the investigation
• Ensures adherence and deadlines are met for all claims
• Ability to escalate issues to supervisors
• This is not a customer facing role, but will require a lot of cross team collaboration, analytical skills, and prior administrative experience

What to Bring:

• Strong analytical skills and ability to work accurately with billing transactions
• Clerical, technical, and administrative experience
• Ability to communicate effectively with all forms of communication in a professional manner (phone, chat, email)
• Proficiency in Windows or macOS screenshot programs, office, and Adobe reader
• Must be able to work independently with minimal supervision
• Punctual, regular, and consistent attendance is required
• Ability to speak, read, and write professionally in English
• Must be flexible with working hours. Available to work all shifts including weekends, holidays and emergency shifts as required.

Perks & Benefits:

• At Fubo, you will have the opportunity to personally influence what live media looks like after it goes through its next big transformation
• Professional development courses and learning opportunities
• Fubo provides a highly competitive compensation based on experience and market standards
• Robust benefit package including Health/Dental/Vision coverage sponsored up to 100% for employees, 401k, Life Insurance, and commuter benefits
• Free Premium Fubo Account
• Health and Wellness initiatives
• Unlimited PTO days and regular company-wide activities.
• Fubo’s main Headquarters are located in Midtown Manhattan, with offices in Denver, Paris, and Bangalore
• Fubo is an e-verified company

Fubo’s minimum base salary for this role if hired in New York City is $17 per hour; maximum base salary for this role is $17 per hour. Additionally, this role is eligible to participate in Fubo’s unlimited PTO, and a full range of medical benefits. Final offer amount will be at the company’s sole discretion and determined by multiple factors, including years and depth of experience and expertise, location and other business considerations. This role is also available to candidates outside of New York City area: different salary minimum and maximum compensation ranges may apply based on applicable market data and other factors at the company’s sole discretion.

Administrative Assistant – Remote

Job Description

ABS Kids is looking for a remote Administrative Assistant to join our team to provide administrative support to ensure efficient business operations.

Our Administrative Support team members play a vital role in advancing our mission to make a difference in the lives of children with autism spectrum disorder and their families. Every team member at ABS Kids is passionate about providing best in class support to our direct care providers, who in turn deliver the highest quality ABA therapy to our patients.

What would you do?

• Answer incoming phone calls, email, and providing information, and addressing inquiries
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Receive and distribute mail, either physically or electronically
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Compiling, maintaining and updating company records
• Managing office inventory and working with vendors to ensure the regular supply of office materials
• Setting up appointments, scheduling meetings, distributing reports and managing the correspondence between the office and external bodies
• Compiling and maintaining records of business transactions
• Operating office equipment including printers, copiers, fax machines and multimedia instruments

Who are we looking for?

• High school diploma
• 2 years+ experience in a corporate office setting
• Ability to read, comprehend and deliver information effectively.
• Ability to multitask effectively
• Intermediate Proficiency in Microsoft Office, Adobe, and Docusign
• Organizational skills and ability to track/monitor tasks for reporting purposes
• Receptive to constructive criticism
• Ability to remain objectively oriented in a fast paced environment

What do we offer?

• Highly competitive hourly rate
• Full benefits
• Casual work environment
• Opportunities for advancement

Who We Are:

• ABS Kids is dedicated to empowering children with autism spectrum disorders and their families to reach their full potential – helping them learn, grow and reach incredible milestones.
• We take pride in our stellar support for providers, so they can do what they do best – deliver the highest quality ABA Therapy to our patients.
• At ABS Kids we are empowered by the breadth of our differences. Our mission is to create a culture where all people thrive because their erse stories are heard and celebrated. We commit to an evolving understanding of ersity as we learn from one another.
• We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Title: Executive Assistant – Information Technology

Location: US National

REMOTE – UNITED STATES

Vir Biotechnology is a commercial-stage immunology company focused on combining immunologic insights with cutting-edge technologies to treat and prevent serious infectious diseases. Vir has assembled four technology platforms that are designed to stimulate and enhance the immune system by exploiting critical observations of natural immune processes. Its current development pipeline consists of product candidates targeting COVID-19, hepatitis B and hepatitis D viruses, influenza A and human immunodeficiency virus.

We believe the success of our colleagues drives the success of our mission. We are committed to creating a company passionate about equality, inclusion, and respect. When everyone feels supported and encouraged to give their best, we will collectively deliver outstanding results. We are proud to have been ranked the fastest-growing company in North America on the 2022 Deloitte Technology Fast 500™.

Vir Biotechnology (Vir), a San Francisco company with a bold mission to end infectious disease, is looking for an experienced Executive Assistant for our amazing team! The most incredible opportunity awaits you if you have C-level support experience in Information Technology! You will report to the SVP, CIO. This role is open to remote employees.

RESPONSIBILITIES AND LEARNING OPPORTUNITIES:

• You are a logistical expert and master of calendar Tetris who will schedule meetings and get our leaders to activities on time
• Provide administrative support for IT purchasing and tracking activities including procurement and legal processes, license tracking and renewals, asset tracking, and access management
• Provide administrative support to the CIO and IT leadership team members; keep them well informed and well prepared for upcoming commitments and responsibilities
• Prioritize conflicting needs and competing demands, to include the management of several very active calendars
• Coordinate both domestic and worldwide travel plans including expense reporting and reimbursement and reviewing and obtaining travel visas
• Collaborate with other parties including IT vendors to coordinate calendars, requests, and events
• Represent IT as a function within the Executive Administrator community including evaluating IT related issues from other Admins and working with the helpdesk team to resolve
• Be an ambassador for using information technology and best practices within the Executive Administrator community
• Create impactful relationships with peers and positively influence their productivity through use of information technology
• As part of the IT Leadership Team, play a role in the high performance of the team through management of agenda, meetings and events that support IT Strategy
• Support employee engagement and promote a positive workplace culture
• Uphold a strict level of confidentiality

QUALIFICATIONS AND EXPERIENCE:

• 8+ years of experience supporting a large team and C Suite Executives
• B.S. / B.A. degree
• Previous pharma/biotech industry experience
• Ability to work under pressure to meet deadlines
• Committed to job and team; available after hours and on weekends by e-mail and phone, as needed.
• Analytical and problem-solving skills
• Proficiency with MS Office Suite
• Able to travel occasionally to support team events

#LI-225024411_AA1

#LI-Remote

Vir’s compensation and benefits are aligned with the current market and commensurate with the person’s experience and qualifications. All full-time employees receive a package that includes: compensation, bonus and equity as well as many other Vir benefits and perks such as: health, dental, vision, life and disability insurance benefits, non-accrual paid time off, company shut down for holidays, commuter benefits, child care reimbursement, education reimbursement, 401K match and lunch for all lab essential personnel!

Travel Administrator

Locations

• US-REMOTE-DC
• USA-Remote (Any)
• US-REMOTE-NC

Time Type: Full time

Job Requisition Id: Requisition – 2023200617

Job Summary:

Responsible for all aspects of travel reservation and expense processing; enforcing company policies and procedures. Coordinates business travel reservations and expenses for employees and supported travelers consistent with organizational policies and cost guidelines. Procure and support travel reservations; airfare, car, hotel, transportation, obtaining passports and visas, etc. Reconcile and support expense report processing, credit card reconciliation, journal entries, vendor payments, etc. Perform other administrative duties related to departmental workflow. Support and participate in the implementation and training of new travel programs, projects, policies, and procedures.

Accountabilities:

• Follows departmental, project and funder policies and procedures ensuring compliance.
• Processes travel reservations, expense reimbursements and administrative workflow.
• Procures travel via travel related systems (i.e. native Sabre), or other procurement system or vendor.
• Ensures unused tickets and refunds are processed per procedure
• Assists with visa and passport processing.
• Processes reconciliation and administrative workflow for traveler expense reports.
• Processes vendor bills, journal entries, vendor payments, general ledger (GL) items, etc.
• Reconciles credit card accounts and processes payments.
• Utilizes contracts and vendor relationships to reduce cost.
• Ensures files are processed per departmental, project and funder requirements.
• Resolves and reports travel and expense (T&E) issues and follows through with resolution.
• Responds to questions from employees, clients, supported travelers and partners.
• Supports implementation of travel programs, projects, and policies and procedures.
• Provides training for users regarding travel procedures, policies, and related T&E systems
• Performs other duties assigned.

Applied Knowledge & Skills:

• Knowledge on related travel systems (i.e., native the Sabre GDS and Concur).
• Articulate, professional and able to communicate in a clear, positive manner.
• Excellent interpersonal and telephone skills
• Excellent organizational skills.
• Ability to work in a fast-paced, customer-driven environment.
• Ability to multi-task, prioritize, and manage time effectively in a high stress environment.
• Strong decision-making, problem-solving, and project management skills
• Ability to work under pressure with specific deadlines and attention to detail.
• Ability to work independently and in a team environment.
• Ability to meet deadlines and manage staff effectively to accomplish goals.
• Excellent oral and written communication skills.
• Must be able to read, write and speak fluent English.

Problem Solving & Impact:

• Works on problems that are erse in scope and require judgment in resolving or making recommendations.
• Exercises judgment within defined policies and procedures to obtain solutions and perform duties.
• Decisions made generally affects own job or specific functional area.
• Supervision Given/Received:
• Has no supervisory responsibility.
• Receives instructions on new assignments.
• Typically reports to a Manager or Director.

Education:

• Associate’s Degree or its International Equivalent in a Related Field.

Experience:

• Typically requires a minimum of 5+ relevant travel coordination / reimbursement and administrative support experience.
• Prior experience with USG regulations required
• Prior experience with implementation, support, maintenance, and administration of travel related programs required. (i.e., Concur, Sabre, Deltek/TE10-Costpoint)
• Prior experience troubleshooting travel systems and their related customer service issues required (i.e., Concur, Sabre, Deltek/TE10-Costpoint)
• Prior experience in training and supporting travel system users required.
• Proficiency on native Sabre GDS and Concur required
• Prior experience with SharePoint, document workflow and collaboration tools required.
• Domestic and International Corporate travel planning experience required.
• Prior experience in a non-governmental organization (NGO) preferred.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%

Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job. This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

Disclaimer: Note the Compensation Band that appears on the job description is associated with those jobs assigned to the US Salary Structure and employees that are paid from US payroll.

The Compensation Band for all national local employees aligns to the Compensation Structure based on the Country location of the job.

The expected hiring salary range for this role is listed below. FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

Hiring Salary Range: $50,000 – $80,000

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others and yourself.

About Us

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of iniduals, communities and countries to succeed.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

Administrative Assistant / Sales Coordinator (IB)

Remote Latam 

External – Sales & Marketing

Full-time/ Remote

Do you want to earn a salary in USD?

Would you like to work from wherever you want?

Hi, You finally found us!

Why work at Blue Coding?

At Blue Coding we specialize in hiring excellent developers and amazing people from all over Latin America and other parts of the world. For the past 9 years, we’ve helped cutting-edge companies in the United States and Canada -both large and small, build great development teams and develop great products. Online shops, digital agencies, SaaS providers, and software consulting firms are a few of our clients. Our team of over 100 engineers is distributed in more than 10 countries across the Americas. We are a fully remote company working with a wide array of technologies and have expertise in every stage of the software development process.

Our team is highly connected, united, and culturally erse, and our collaborators are involved in many initiatives around the world, from wildlife preservation to volunteering at local charities. We also participate in group activities like movie nights, trivia, and meme competitions. We stand for honesty, fairness, respect, efficiency, hard work, and cooperation.

What are we looking for?

In this opportunity, we are looking for an Administrative Assistant / Sales Coordinator to work with one of our American clients and help them make it easier for physicians and healthcare professionals to access clinical reference sources, stay on top of the latest clinical information, learn about new treatments, continuing medical education credits and communicate with peers. We’re seeking a collaborative, proactive team player, with a high level of technical competency & leadership, strong analytical and problem-solving skills, and great attention to detail, this fully remote job is for you. So if you have the skills and can get the job done, come to join us and work from anywhere you want!

What’s unique about this job?

Our client is an online media and technology company that serves businesses and consumers in Automotive, Health, Legal, and Home/Travel. Their fully integrated approach combines leading web solutions for businesses with media websites for consumers. Their award-winning consumer websites serve more than 250 million monthly visitors. They employ more than 5,000 people in over 20 office locations around the world. They are proud to foster a unique culture that combines the innovation of a start-up with the stability and profitability of an established corporation. The role will assist where needed in day-to-day admin tasks such as the monitoring of support ticket queues, conducting testing, and maintaining the platform while providing expertise and best practices when implementing new functionality. You will be working with a Salesforce Developer to ensure the client’s organization utilizes different tools and capabilities offered by Salesforce effectively and efficiently. Our client is looking for someone with migration experience between separate Salesforce instances.

Here are some of the exciting day-to-day challenges you will face in this role:

• Build and maintain strong internal relationships – working closely with Global Sales Team and surrounding supporting teams (Contracting, Account Management, Media Planning, Finance, etc.)
• Manage contracting process with clients and internal stakeholders to ensure contracts are processed in a timely manner
• Collaborate closely with Finance to ensure accurate billings/payment/PO processing
• Meet regularly with Sales Planners and prepare summary status reports for Sales
• Coordinate with the reporting team to ensure they have the details/materials required to build monthly operational metric reports
• Review monthly reports for accuracy
• Respond to external and internal client requests in a timely manner with exceptional follow-through
• Provide support in Salesforce; pulling weekly pipeline reports, trend analysis etc for Sales Team and VP

You will shine if you have these:

• An administrative or sales support background
• Excellent documentation skills (MS Word, Excel, PowerPoint a minimum)
• Knowledge of Internet technologies (CRM systems)
• Ability to multi-task in a fast-paced environment, results-driven, and great communication skills both written and verbal
• Strong interpersonal skills with the ability to work effectively with a wide variety of professional staff from varied disciplines and backgrounds
• High organizational skills and ability to manage a number of projects at the same time
• Ability to prioritize own workload
• Passion for customer service and for ensuring clients have the best experience possible
• Demonstrates drive, being a self-starting independent worker
• A team player with a high level of dedication
• Must be detail-oriented, proactive, and flexible
• Fluency in English

Title: Administrative Assistant – Human Resources – Fully Remote

Location: United States

Job Type

Full-time

Description

Position Objective:

The Administrative Assistant in Human Resources (HR) is a remote entry-level role ideal for anyone seeking to learn and grow their skills and join the world’s largest animal rights organization. This full-time work-from-home role offers benefits, paid holidays, sick time, vacation time and more!

The best candidate will be a “people person” who applies their positive attitude to enthusiastically help staff members and support our HR Department with projects and assignments. The administrative assistant will take charge of various behind-the-scenes administrative tasks and will shine their creativity in the HR department by working with PETA Animal Rights Interns, applicants for employment, and staff members.

What your day will look like:

You will be responsible for a number of administrative tasks, such as surveying staff members, organizing meetings, processing invoices and company forms, and maintaining files and databases. So, you’ll get the chance to experience a little bit of everything that we do.

Interns with PETA and the PETA Foundation are accepted on a rolling basis, you will collaborate with the intern program manager to recruit interns, help coordinate one-of-a-kind learning opportunities throughout the internship, and serve as a mentor for interns.

Welcoming aboard new staff members and helping to set them up for success will be a primary responsibility! This includes hosting New Hire Orientations, requesting and collecting new hire forms, and ensuring that New Hires are ready to begin. From I-9’s to offer letters, and entering a New Hire into our HR platform, you will be responsible for creating a solid first day.

Around here, animal rights training and professional development are a top priority. You’ll work on assignments creating helpful a knowledge base for staff members and interns.

Putting to work your writing and problem-solving skills to correspond with staff members, interns, and applicants to assist with routine queries, provide valuable training, and throughout troubleshooting because Happy, Helpful, HR’ is our motto.

We’ll come to you for help with the PETA Life Instagram Twitter accounts, and you will help to run the PETA LinkedIn account. Come ready with some ideas to highlight our organization’s culture and staff.

You’ll handle a large amount of confidential information, while assisting with personnel matters, supporting department functions, and more.

The above doesn’t cover everything but gives the gist of the position. There will be more that comes up, so expect to help with other miscellaneous projects assigned by the supervisor.

Requirements

The strongest candidate will be one who has demonstrated thorough knowledge of animal rights issues and PETA campaigns. You should support PETA’s philosophy, be able to advocate PETA’s positions on issues professionally and be committed to the objectives of the organization.

Having at least one year of experience with public speaking, correspondence and/or representing a company publicly is helpful, but as long as you are willing to learn, we’re happy to teach!

Working in an environment with quick timeframes isn’t for everybody, and the pressure will be heavy most of the time, so candidates must have great time-management and organizational skills.

You’ll need solid writing skills, including excellent grammar and sentence structure in order to best serve the needs of applicants, interns and staff members!

To make big things happen for animals, we work in a variety of software programs including Office 365, Zoom, our HR Information system, an invoice payment website, and a task management platform. We’re looking for someone willing to learn how to use new software applications and apply newly acquired skills to successfully complete assignments.

Naturally, you’d need to be committed to the objectives of the organization, and living a vegan lifestyle would be part of this. Because of our public-facing role as the HR department, we also strive to maintain a professional appearance.

Most of all, you must have the drive to help animals and support a team working for their liberation around the world.

The hourly pay range for this position is $15.00 – $19.06 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.

Title: Executive Assistant – Remote

Location: United States

About Us:

JUICE is a digital growth & marketing agency founded by two entrepreneurs with successful previous exits. Our strict focus on maximizing ROI has helped our clients see enormous revenue driving success across user acquisition, eCommerce, and lead generation campaigns. JUICE is an Inc. 5000 award-winning industry leader in results-driven growth strategy development, social advertising, search engine marketing, organic search ranking, and lead generation. JUICE focuses on building scalable, efficient campaigns that drive results.

Overview:

• We’re looking for someone who is smart, organized, and trustworthy to work as an executive virtual assistant for two executives. Bluntly, we’re looking for a perfectionist who is extraordinarily detail-oriented.
• PLEASE NOTE: This is not an entry-level assistant position. You MUST have at least 3+ years of experience as an Executive Assistant for an executive or a business owner.
• This is a fast-paced, extremely detail-oriented, and high-pressure role. Expect to get 100+ emails/day from us, many of which include tasks that must be done that day. You’ll handle the executive team’s business and personal details, including travel, scheduling, and coordination with my team.
• We are extremely demanding and we’re looking for someone with extreme attention to detail who enjoys negotiating deals, finding the best travel arrangements, and is fun to work with. If you’re looking for a slower role, this is NOT the role for you.
• If you have extensive experience managing an executive or business owner’s calendar, travel, and personal affairs, this position will be very challenging and extremely rewarding.
• This is a full-time role. It’s also remote, so you can work anywhere in the United States. We communicate via email, chat, and phone.

What do you need to succeed:

• At least 3+ years experience as an Executive Assistant for a C-level executive or business owner in a start-up environment
• Ability to handle 200+ emails/day, including rapid tasks and long-term projects
• Exceptional ability to communicate progress on multiple projects
• Must be highly organized and efficient
• Trustworthy with strong personal integrity
• Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations
• Experience managing an executive calendar
• Killer ability to multi-task
• Must be flexible with schedule
• Top-notch communication via email and phone, external and internal
• Proven ability to prioritize tasks
• Perfectionist, super attention to detail
• Since this is a virtual position, must be a self-starter, self-motivated and able to work independently with minimal oversight
• Must be comfortable developing and working in a virtual relationship, and having a limited amount of face-time

Knowledge and skills required:

• Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner
• High level of experience with Google Apps
• Knowledge of project management tools/programs
• Ability to quickly learn new software application
• Capability to set up new systems and processes in order to streamline business and personal functions
• Ability to solve tasks with minimal or no guidance
• Ability to work under pressure and quickly and efficiently problem solve, all while managing frequent interruptions
• Able to handle constructive criticism and work well within a fast-paced environment

Salary Range:

• 65-80k

What you’ll find here:

• Competitive salary based on experience level
• Matching 401k plan
• Health benefits
• Unlimited PTO
• Annual company offsite
• Fully remote work
• Discretionary bonuses are available
• Happy and motivated team

Locations

New York City, Miami, Remote

Remote status

Fully Remote

Employment type

Full-time

Seniority Level

Mid Level

Title: Administrative Assistant IV

Location: Work From Home – USA

Full-Time

Regular

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

SUMMARY:

As a Center of the Public Health Institute, the mission of PHI’s Center for Health Leadership and Impact (CHLI) is to advance health by increasing leaders’ capacity to transcend boundaries and transform their communities. Through the use of blended learning modalities, CHLI leads programs for teams, coalitions and networks to advance leadership skills and reduce health inequities.

The Administrative Assistant IV position is responsible for assisting in operational and programmatic functions of the Center. The position will provide a full range of administrative and program support to the CHLI including complex program calendaring, communications, travel planning and management.

Employment Type: Full Time

Full salary range for this position: is $26.88 to $38.31 per hour. The typical hiring range for this position is $26.88 to $32.59 per hour. The starting wage is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Calendaring: Schedule support for CHLI including complex meeting planning with multiple partners, virtual training series, and technical assistance sessions. Provide additional support for leadership team calendars.
• Travel (as relevant): Coordinates staff travel arrangements and registration for meetings providing the CHLI leadership with agendas, travel itineraries, directions, and pertinent meeting information.
• Communications:
  • Composes complex & sometimes confidential letters and memoranda in response to incoming mail or calls (writes on behalf of CHLP leadership).
  • Edits emails, documents and other CHLP collateral for staff.
• Conference registration and session support: submit abstracts on conference portals, manage conference speaker details, support staff conference registration process.

Performs other duties as needed in support of the Center.

QUALIFICATIONS To perform this job successfully, an inidual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Qualifications

• 5 years of related clerical, administrative and accounting experience, including experience in public health and/or program administration and experience in arranging travel and meetings.
• Associate’s degree or substitute with two additional years of related experience.

Other Qualifications

• Good attention to detail skills.
• Strong oral communication skills, including translating technical material for a lay audience.
• Strong interpersonal skills – ability to communicate and establish effective working relationships with all levels within the organizations, and interact effectively with co-workers, customers, and other stakeholders.
• Ability to make independent decisions following standard policies and procedures and to work independently with limited supervision.
• Teamwork skills: ability to balance team and inidual responsibilities and support others’ efforts to succeed.
• Ability to function in a fast-paced environment, make simultaneous progress on multiple tasks, and meet deadlines.
• Good computer skills including Microsoft Word, Excel, PowerPoint, and internet searches.
• Ability to exercise initiative, be creative, and be resourceful.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

Executive Assistant

at Thumbtack

Remote, United States

A home is the biggest investment most people make, and yet, it doesn’t come with a manual. That’s why we’re building the only app homeowners need to effortlessly manage their homes — knowing what to do, when to do it, and who to hire. With Thumbtack, millions of people care for what matters most, and pros earn billions of dollars through our platform. And as one of the fastest-growing companies in a $600B+ industry — we must be doing something right.

We are driven by a common goal and the deep satisfaction that comes from knowing our work supports local economies, helps small businesses grow, and brings homeowners peace of mind. We’re seeking people who continually put our purpose first: advocating for pros and customers, embracing change, and choosing teamwork every day.

At Thumbtack, we’re creating a new era of home care. If making an impact and the chance to do good inspires you, join us. Imagine what we’ll build together.

Thumbtack by the Numbers

• Available nationwide in all 3,143 U.S. counties
• 75 million projects started on Thumbtack
• 4 million customers in the last 12 months
• Pros earn billions on our platform
• More than 9 million 5-star reviews for our stellar pros
• 1000+ employees and $3.2 billion valuation (June, 2021)

About the Administrative Team

Our Administrative Team contributes to the efficiency of our business by providing timely support to our leadership team, acting as the point of contact for internal, and external colleagues, providing strategic counsel, and finding new ways to help move the business forward with impeccable organizational teamwork.

About the Role

As the Executive Assistant to three senior executives you will have the opportunity to act as a strategic business partner on both company-wide and team-level initiatives. You will be a highly visible partner across the org for each executive, while helping them to meet organizational and time-management challenges. Your support will enable executives to better meet the needs of their teams and to utilize their limited time in the most thoughtful way possible.

Responsibilities

• Provide comprehensive support to the three executives to include strategic calendaring through Google Calendar (60%); booking travel and accommodations (10%); monthly expense reporting (10%); plan offsite events, prepare documents for meetings, and work on strategic projects (20%).
• Create, route, and process written and verbal correspondence with impeccable discretion and confidentiality across multiple platforms.
• Coordinate with external parties and their executive staff on frequent/regular meetings.
• General administrative duties (e.g., taking detailed notes, preparing meeting materials as needed) and a willingness to take on special projects with evolving priorities.
• Plan and execute team offsites, including sourcing venues, vendors, and activities.
• Assist team with tracking team budgets, invoices, submitting/approving expenses, and resolving any AP or AR issues.

What you’ll need

If you don’t think you meet all of the criteria below but still are interested in the job, please apply. Nobody checks every box, and we’re looking for someone excited to join the team.

• 4+ years administrative experience; ideally supporting C-Level Executives
• Experience creating procedures and structure within a team/company.
• Self-starter attitude and track record with seamlessly executing quickly on complex projects with minimal guidance
• Detail oriented with an ability to think strategically and make recommendations
• Excellent presentation skills while leveraging Google Applications
• Strong critical thinking and problem solving skills
• Adaptable and diplomatic – ability to read each situation and executive and act accordingly

Bonus points if you have

• Experience working with Product/Finance/COO orgs
• Startup experience
• BA/BS degree

Thumbtack is a virtual-first company, meaning you can live and work from any one of our approved locations across the United States, Canada or the Philippines. Learn more about our virtual-first working model here. #LI-Remote

For candidates living in San Francisco / Bay Area, New York City, or Seattle metros, the expected salary range for the role is currently $115,000 – $155,000. Actual offered salaries will vary and will be based on various factors, such as calibrated job level, qualifications, skills, competencies, and proficiency for the role.

For candidates living in all other US locations, the expected salary range for this role is currently $95,000 – $130,000. Actual offered salaries will vary and will be based on various factors, such as calibrated job level, qualifications, skills, competencies, and proficiency for the role.

Benefits & Perks

• Virtual-first working model coupled with quarterly in-person events and Camp Thumbtack
• 20+ company-wide holidays including two week-long shutdowns
• Libraries (collaborative workspaces) in San Francisco, Toronto, and Manila
• Stipends for remote work support, home office set-up and Thumbtack services
• Cell phone and WiFi reimbursements
• Subscriptions and Employee Assistance Program for mental health and well-being

Learn More About Us

• Life @ Thumbtack Blog
• How Thumbtack is embracing virtual work
• Follow us on LinkedIn
• Meet the pros who inspire us

Thumbtack embraces ersity. We are proud to be an equal opportunity workplace and do not discriminate on the basis of sex, race, color, age, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ancestry, citizenship, marital status, military or veteran status, genetic information, disability status, or any other characteristic protected by federal, provincial, state, or local law. We also will consider for employment qualified applicants with arrest and conviction records, consistent with applicable law.

Thumbtack is committed to working with and providing reasonable accommodation to iniduals with disabilities. If you would like to request a reasonable accommodation for a medical condition or disability during any part of the application process, please contact: [email protected].

If you are a California resident, please review information regarding your rights under California privacy laws contained in Thumbtack’s Privacy policy available at https://www.thumbtack.com/privacy/ .

Executive Assistant, Growth

at Cityblock Health

Remote, USA

#communityhealth #healthcare

About Us:

Cityblock Health is the first tech-driven provider for communities with complex needs—bringing better care to where it’s needed most, block by block. Founded in 2017 on the premise that “health is local” and based in Brooklyn, we are backed by Alphabet’s Sidewalk Labs along with some of the top healthcare investors in the country.

Our mission is to improve the health of underserved communities. Importantly, our solutions are designed specifically for Medicaid and lower-income Medicare beneficiaries, and we meet our members where they are, bringing care into the home and neighborhoods through our community-based care teams and Virtual Care offerings.

In close collaboration with community-based organizations, local providers, and leading health plans, we are reorganizing the health system to focus on what matters to our members. Equipped with world-class, custom care delivery technology, we deliver personalized primary care, behavioral health, and social services to deliver a radically better experience of care for every member and community we serve.

Over the next year, we’ll grow quickly to bring better care to many more members and their communities. To do this, we need people who, like us, believe that everyone should have good care for what matters to them, in their community.

Our work is grounded in a belief in the power of a erse community. To close gaps in care and advance equity in the communities we serve, we have to start with making our own team erse and inclusive. Our ways of working are characterized by creativity, collaboration, and mutual learning that comes from bringing together a community from erse backgrounds and perspectives. We strive to ensure that every person on the Cityblock team, and every Cityblock member, feels supported and included as a part of our community.

Our Values:

• Aim for Understanding
• Be All In
• Bring Your Whole Self
• Lean Into Discomfort
• Put Members First

About the Role:

As an Executive Assistant at Cityblock, you’ll be challenged in a varied, fast-paced role. We’re seeking a detail-oriented, customer-service minded, and meticulous operator to lead logistics and schedules for several leadership team members. The ideal candidate is comfortable with heavy calendar management including high-volume meeting arrangement, extremely organized, adaptable, and responsive. Over-communication and proactive thinking is an asset in this role, along with a keen perception of people and situations. As our Executive Assistant, you’ll build strong relationships quickly, both internal and external to the company. You want to work for a company that is mission-driven, and centered around the iniduals served.

In this role, you will:

• Proactively manage calendars, anticipate and resolve any scheduling conflicts or overlaps at the drop of a hat
• Handle confidential documents with discretion; facilitate and manage key documents across multiple workspaces that are crucial to our daily operations and contracting
• Draft, edit and organize presentations on behalf of executive(s) as needed
• Assist with hiring process and onboarding of your executives’ team members, including organizing onboarding documents and introductory meetings
• Compile and prepare materials and agendas for team meetings. Keep track of meeting notes and action items for Executives
• Plan and coordinate logistics for executives’ team events including: holiday parties, social events, leadership offsites, and celebrating milestone events.
• Run all travel arrangements for executives as the need arises, and coordinate related logistics (air travel, rental car, hotels)
• Reconcile receipts and execute expenses reports on behalf of Executives
• Conduct research projects across across a variety of topics, as assigned
• Build strong rapport with our leadership team, Executive suite, and Executive Assistant team developing a sharp sense of timing and priorities
• Provide Executives with relevant cross-functional updates by keeping an ear to the group and working with other EA’s

Requirements for the Role:

• 4+ years of professional experience
• 2+ years of experience supporting executives in an EA capacity, or equivalent

What We’d Like From You:

• A resume and/or LinkedIn profile
• A short cover letter, please!

Cityblock values ersity as a core tenet of the work we do and the populations we serve. We are an equal opportunity employer, indiscriminate of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information, or any other protected characteristic.

We do not accept unsolicited resumes from outside recruiters/placement agencies. Cityblock will not pay fees associated with resumes presented through unsolicited means.

We take into account an inidual’s qualifications, skillset, and experience in determining final salary. This role is eligible for health insurance, life insurance, retirement benefits, participation in the company’s equity program, paid time off, including vacation and sick leave. The expected salary range for this position is $51,800 to $90,300. The actual offer will be at the company’s sole discretion and determined by relevant business considerations, including the final candidate’s qualifications, years of experience, skillset, and geographic location.

Medical Clearance (for Member-Facing Roles):

You must complete Cityblock’s medical clearance requirements, which include, but may not be limited to, evidence of immunity to MMR, Hepatitis B, Varicella, and a TB screen, or have an approved medical or religious accommodation that precludes you from being vaccinated against these diseases.

Covid 19 Update – Please Read:

Cityblock requires those hired into this position to provide proof that they have received the COVID-19 vaccine. Any iniduals subject to this requirement may submit for consideration a request to be exempted from the requirement (based on a valid religious or medical reason) on forms to be provided by Cityblock. Such requests will be subject to review and approval by the Company, and exemptions will be granted only if the Company can provide a reasonable accommodation in relation to the requested exemption. Note that approvals for reasonable accommodations are reviewed and approved on a case-by-case basis and availability of a reasonable accommodation is not guaranteed. This vaccination requirement is based, in part, on recently established government requirements. The requirement is also based on the safety and effectiveness of the vaccine in protecting against COVID-19, and our shared responsibility for the health and safety of members, colleagues, and community.

The COVID-19 pandemic has severely impacted the health and lives of people around the world, including the vulnerable populations Cityblock serves. As a healthcare provider, Cityblock holds ourselves to the highest standards when promoting the health and safety of those who we serve. Given that the COVID-19 vaccines are one of the most powerful tools to fight this disease and save lives, Cityblock is implementing a COVID-19 booster mandate for Washington, D.C. employees under the guidance of local/state mandates.

Product Assistant (Remote)

Ohio, USA

United States

Full time

R2023-279

We believe in the power and joy of learning

At Cengage Group, our employees have a direct impact in helping students around the world discover the power and joy of learning. We are bonded by our shared purpose – driving innovation that helps millions of learners improve their lives and achieve their dreams through education.

Our culture values ersity, engagement, and discovery

Our business is driven by our strong culture, and we know that creating an inclusive and erse workplace is absolutely essential to the success of our company and our learners, as well as our inidual well-being. We recognize the value of erse perspectives in everything we do, and strive to ensure employees of all levels and backgrounds feel empowered to voice their ideas and bring their authentic selves to work. We achieve these priorities through inclusive programs, benefits, and initiatives that are integrated into the fabric of how we work every day. To learn more, please see https://www.cengagegroup.com/about/inclusion-and-ersity/.

What you’ll do here:

• Provide general administrative support that include handling correspondence, coordinating meetings, travel planning, processing invoices/purchase orders and payments to authors/reviewers/etc., maintaining database records, etc.
• Assist the team in coordinating market research efforts such as reviews, focus groups, webinars, etc.
• Partner with Product Managers to develop some “B” and “C” level titles and deliver them to the Production Editor in a form ready for publication.
• Assist with preparation and distribution of author contracts, portfolio plans, product proposals, manuscript, and other documents pertaining to product management functions, assuring accuracy and working efficiently for each deliverable.
• Execute market research as needed, summarizing competitive products as necessary for several product lines.
• Order sample product using Magellan.
• Maintain filing and records management systems and other office procedures pertaining market research, product information, manuscript file, author/reviewer prospect file, and customer feedback.
• Utilize CRM to verify instructor information, product information, request materials, and to find users of products.
• Support the Director Assistant on creation of ISBN’s as needed.
• Prepare all documents needed and distribute to participants for meetings across the assigned product teams including PSR’s, plan checks, production launches, digital roadmapping, etc.

Skills you will need here:

• Bachelor Degree
• Tech savvy with proficiency in MS Word, Excel, PPT, as well as databases.
• Excellent grammar, punctuation, spelling, and organization skills are necessary.
• Strong orientation to detail work and follow-through.
• Able to work in an agile environment by being proactive, flexible, effective, efficient in fast-paced environment where good communication, time management, and organizational skills are highly valued within our teams.
• Administrative experience preferred.

Cengage Group is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure and life experiences. Or for any other reason. You may view Cengage’s EEO/Affirmative Action Policy signed by CEO Michael Hansen and Equal Employment Opportunity is the Law notice by visiting their corresponding links.

About Cengage Group

Cengage Group, a global education technology company serving millions of learners, provides affordable, quality digital products and services that equip students with the skills and competencies needed to be job ready. For more than 100 years, we have enabled the power and joy of learning with trusted, engaging content, and now, integrated digital platforms. We serve the higher education, workforce skills, secondary education, English language teaching and research markets worldwide. Through our scalable technology, including MindTap and Cengage Unlimited, we support all learners who seek to improve their lives and achieve their dreams through education.

Base Pay Range

The full base pay range has been provided for this position. Inidual base pay will vary based on qualifications, experience, internal equity, and geographic location. Sales roles often incorporate a significant incentive compensation program beyond this base pay range.

$31,500.00 – $50,400.00 USD

Senior Contracts Administrator

Remote Oakland, CA

Contract / Temporary

$40.00 – $60.00 / Hourly

Description

Nonpartisan policy research organization has an immediate opening for a Sr. Contracts Administrator! This Sr. Contracts Administrator will join a growing team of legal and contracting professionals focusing on government contracts and subcontracts.

As a Sr. Contracts Administrator, you’ll provide a full range of contract administration services, including drafting contracts and subcontracts, administrating agreements through execution, and assisting with standard negotiations. If you’re looking to join a passionate company dedicated to using science-backed research to further social justice policy initiatives, this is the position for you!

This Sr. Contracts Administrator can work 100% remotely from any US-based time zone, so candidates from around the US are encouraged to apply. The ideal candidate will have 5-15+ years of government contracting/subcontracting administration experience, including a working knowledge of FAR.

Responsibilities:

• Review client contract award documents for accuracy against the solicitation and all modifications
• Prepare, review and/or negotiate contracts/subcontracts of varying types (FFP, T& M, LH, CPFF, IDIQ, Task Orders, etc.) and other contract-related documents.
• Ensure compliance with customer, contractor, and corporate obligations.
• Interpret contractual, FAR Supplements, and/or unique procurement regulations.
• Perform ongoing/active contract and subcontract administration activities for a portfolio of contracts within assigned practice area(s) in accordance with established company, customer, and government regulations.
• Work with corporate legal counsel’s office and IT security office, as necessary, to provide advice on complicated and unfamiliar terms to minimize risk to all parties prior to contract execution.
• Provide strong contract leadership and support to a discrete portfolio of projects within a given research area or areas to develop a solid understanding of the client, project team and the mission.
• Collaborate with pricing, purchasing, accounting, finance staff and other administrative groups within the organization to provide end-to-end business solutions that ensure compliance with contract requirements.
• Prepare correspondence for clients and subcontractors regarding contractual issues and matters.
• Prepare modifications to implement changes to contract and subcontract agreements and preparing notification revisions for dissemination to interested staff throughout the company.
• Actively update/maintain contracts database for assigned portfolio to incorporate changes based upon contract and subcontract actions (i.e., awards, modifications, etc.).
• Prepare all necessary reports using the information in the contracts database for pre-award and post-award purposes. Actively support the advancement of organizational ersity, equity, and inclusion efforts, and apply ersity, equity, and inclusion lens across job responsibilities.
• Additional duties as assigned.

Requirements

Qualifications:

• 5-15+ years of government contracting/subcontracting administration experience
• Must have a working knowledge of FAR to be considered
• Experience reviewing RFPs, RFQs, Teaming Agreements, Non-Disclosure Agreements, Contract Terms and Conditions, and Data Use Agreements
• Proficiency with Microsoft Suite; prior Agiloft contract database software experience is a plus
• Strong communication skills, bother verbal and written
• Ability to work autonomously on a remote basis

Title: Executive Administrative Assistant

Remote

Full Time

At U.S. LawShield, you ll have an opportunity to help educate and empower our community through knowledge and education, and by promoting a self-defense mindset. Our company challenges the status quo regarding the affordability of Legal Defense for Self Defense , and we protect our member’s fundamental legal rights. We encourage people to take responsible measures to improve their safety and self-defense and to serve those who do. So, if you are a passionate self-starter and eager to make an impact in this ever-growing space, we encourage you to apply today!

The Role

The Executive Administrative Assistant will contribute to the efficiency of the business by providing personalized and timely support to the Senior Vice President of Community Care while liaising with senior leadership across the company to ensure that we are executing projects and deliverables on time.

Key Responsibilities

• Successfully manage multiple projects simultaneously while meeting tight deadlines
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Being prompt with time and commitments, responding to both team members, partners, and vendors on time
• Attend meetings (on-site, and virtual) take notes, and track deliverables
• Prepares agendas, notices, minutes, and resolutions for corporate meetings

Why U.S. Lawshield?

• Salary of $55,000 – $65,000 commensurate with experience
• PTO beginning at 15 days per year and accruing with additional tenure
• 10 paid holidays
• Medical, dental, vision and additional supplemental coverage options
• EAP with travel protection, counseling and medical bill-saver program
• 401(k) (
• Company-provided computer equipment
• Quarterly travel opportunities for our company-wide meetings
• U.S. LawShield membership included with employment
• Fully remote-eligible role

Qualifications

• 1-3 years of experience in project management, communications, or as an Executive Assistant to senior-level leadership required
• Ability to work in an extremely fast-paced environment
• Excellent problem-solving and analytical skills
• Excellent organizational and planning skills; able to keep track of tasks/deliverables for ongoing efforts
• Excellent verbal and written communication skills
• Strong-to-advanced computer skills including MS Word, Excel, and PowerPoint
• Project Management software a plus
• Ability to rapidly adapt and respond to changes in environment and priorities
• Ability to work collaboratively as a member of a team

Title: Sr. Administrative Assistant

Location: United States

C: 2.02

Remote USA

Job Description

This position is remote and does not require regular in-office presence.

At Ameritas, our mission is Fulfilling Life. We do that in many ways, but especially by helping people invest in themselves by offering trusted financial products and advice. Because we believe everyone should be happy, healthy and financially secure, we work hard to provide trusted financial products and valued guidance, including inidual life and disability insurance, employee benefits, retirement planning, investments, and wealth management services.

This position provides administrative support for one or more enterprise officers. This position assures efficiency, consistency, and continuity of leadership activities to achieve the strategic and operational goals and objectives of the enterprise.

What you do

• Manages officer schedules and travel arrangements.
• Screens and responds to incoming correspondence, inquiries, and phone calls.
• Will be responsible for the organization, coordination, and follow-up of electronic/paper files and records.
• Maintains confidentiality of sensitive information.
• Manages expenditures.
• Creates and maintains reports.
• Gathers, compiles, verifies, and analyzes information.
• Composes presentation materials and prepares documents.

What you bring

• H.S. Diploma or GED required
• 2-4 years Administrative Assistant/Executive Assistant Experience required
• Detail Oriented required
• Microsoft Office Experience (Word and Excel) required

What We Offer

• Our company motto is Fulfilling Life and we take that job seriously, with a heavy commitment to volunteering and community support, employee well-being, and providing quality products and services that help our customers create a brighter future.
• Being a mutual-based organization, the return on our investment goes back into the company, to benefit our members/customers.
• We’re committed to professional development, opportunity, inclusion and ersity. Team building and collaboration are also priorities.
• A total rewards package with all the comprehensive health and welfare benefits you’d expect, including competitive pay and incentives, 401(k), flexible work schedules and time off to care for yourself and others.
• Additional popular benefits, including tuition reimbursement, and student loan repayment, an incentivized well-being program, adoption assistance, paid time off for volunteering, training and career development opportunities.

An Equal Opportunity Employer

Ameritas has a reputation as a company that cares, and because everyone should feel safe bringing their authentic, whole self to work, we’re committed to an inclusive culture and erse workplace, enriched by our inidual differences. We are an Equal Opportunity/Affirmative Action Employer that hires based on qualifications, positive attitude and exemplary work ethic, regardless of sex, race, color, national origin, religion, age, disability, veteran status, genetic information, marital status, sexual orientation, gender identity or any other characteristic protected by law. Salary range $50,271 to $75,407 year.

Location

Remote – USA

Full-Time/Part Time

Full-time

Administrative Assistant – Lead – Remote

• Rochester, MN
• Full Time
• Finance

Responsibilities

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow-through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. Provides oversight for daily activities of the office in the absence of or as directed by the office manager, supervisor, or assistant supervisor. Serves as a front-line resource to colleagues. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; adaptability; confidentiality; and professionalism are important components of the role.

Qualifications:

Position requires high school diploma or G. E. D. with a minimum of 2 years’ experience in an administrative support.

OR 1-year degree/diploma in an administrative, business, or medical-related program with a minimum of 1 experience in an administrative support role OR Associate’s degree in an administrative, business, or medical-related program.

Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Demonstrates leadership potential, organizational skills, and ability to communicate effectively with others.

Additional Qualifications:

Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality, attention to detail and follow-through, and leadership potential. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure. Prefer work-related experience within the last ten years.

Exemption StatusNonexempt

Compensation Detail$20.64 – $28.99/ hour Benefits eligibleYes ScheduleFull Time Hours / Pay Period80 Schedule details100 % Remote can be seated at any site. Monday-Friday (89-hour shifts) Business Hours 730am – 5pm CST Weekend scheduleN/A Remote workYes International AssignmentNo

Title: Administrative Assistant

Location: US National

FULL-TIME/ REMOTE

Changing Healthcare For Good

At Angle Health, we believe the healthcare system should be accessible, transparent, and easy to navigate. As a digital-first, data-driven health plan, we are replacing legacy systems with modern infrastructure to deliver our members the care they need when they need it. If you want to build the future of healthcare, we’d love for you to join us.

The Role

The Admin Team at Angle Health is the backbone of our organization, ensuring teams and people are running smoothly and on-time. We’re passionate about helping others and enabling people to operate at their highest levels. We anticipate needs without being asked and address problems before they arise. We operate across the organization and champion Angle Health’s culture wherever we go.As an Administrative Assistant, you will provide multi-faceted support to our leadership team and handle a variety of professional and personal responsibilities. You are a highly organized, high-trust inidual with excellent communication skills and can work with stakeholders both internally and externally.

Core Responsibilities

• Support leadership team by assisting with calendar management, expense tracking, and handling sensitive and complex priorities
• Manage employee onboarding program
• Support IT related needs for employees including equipment ordering, provisioning, tracking, asset management, and escalating any troubleshooting as needed
• Champion Angle’s culture by planning and executing team building events
• Assist the recruiting team with coordination support as needed
• Be the main point of contact for all office and facilities needs of our team members in both our physical and remote offices
• Compose and draft documents; perform editing and fact checking; analyze and review material and extract pertinent information. Create, maintain, modify, and/or ensure accuracy of content. Process and distribute documents effectively.

What We Value

• 2+ years of assistance experience or proven / related experience
• Proven organizational and time management skills; able to juggle multiple priorities while not losing sight of attention to detail
• Excellent interpersonal skills, strong communication, and a positive attitude
• Ability to build quick and strong rapport with candidates, employees, and third party vendors
• A general affinity for learning new technology and optimizing systems

Because We Value You:

Competitive compensation and stock options

100% company paid comprehensive health, vision & dental insurance for you and your dependents

Supplemental Life, AD&D and Short Term Disability coverage options

Discretionary time off

Opportunity for rapid career progression

Relocation assistance (if relocation is required)

3 months of paid parental leave and flexible return to work policy (after 10 months of employment)

Work-from-home stipend for remote employees

Company provided lunch for in-office employees

401(k) account

Other benefits coming soon!

Administrative Review Assistant

(Remote)

United States 1 – Operations Part time AASCA

Description

Administrative Review Assistant (Remote)

• Are you an experienced Administrative Assistant looking for a new challenge?
• Do you value care management and quality improvement?
• Are you motivated, energetic, and excited to become part of the Kepro team?

If so, you might be our next new team member!

This position is 20 hours/week.

Who we need:

Kepro is looking for a well-organized administrative review assistant with a high level of attention to detail to provide remote support to the Operations Director for the Minnesota Medicaid contracts. This is an administrative role where you will be responsible for supporting our operations and clinical teams. You’ll be an integral team member supporting operations under the leadership of the Operations Director.

Why us?

Kepro is a rapidly growing national quality improvement and care management organization. We work to ensure that over 20 million people receive the right care, at the right time, in the right setting.

People Focused. Mission Driven.

Shape the future of healthcare with us. We are mission driven to improve lives through healthcare quality and clinical expertise.

We do this through our people.

At Kepro, you can do meaningful work that makes a real difference for the lives of iniduals across the country. We are an organization that cares deeply about our employees, and we provide the training and support to do the best work of your career.

Benefits are a key component of your rewards package at Kepro. These benefits are designed to provide you and your family with additional protection, security, and support for both your career and your life away from work. They are comprehensive and fit a variety of needs and situations. Our benefits include comprehensive health plans, paid time off, retirement savings, corporate wellness, educational assistance, corporate discounts and more.

What you’ll do:

• Initiate files by collecting and entering demographic, provider, and procedure information into the system.
• Maintain medical records’ confidentiality through proper use of computer passwords, maintenance of secured files, and adherence to PHI and HIPAA policies.
• Review patient records and compare against submission requirements to determine if all required information is present for the case. Identifies cases where additional non-clinical information is needed.
• Submit all administrative related documents to appropriate parties in an accurate and timely submission
• Utilize automated systems to log and retrieve information. Performs accurate and timely data entry.
• Develops and maintains working knowledge of internal policies, procedures, and services (both departmental and operational).
• Receives inquiries from customers or providers and communicates responses within required turnaround times following Kepro’s policies, procedures, and guidelines.
• Interacts with internal and external stakeholders as a liaison to facilitate a positive and professional relationship
• Coordinate communication between colleagues and customers, keep detailed meeting notes.
• Crosstrain to perform duties of other contracts within the Kepro network to provide a flexible workforce to meet client/consumer needs.
• The list of accountabilities is not intended to be all-inclusive and may be expanded to include other duties that management may deem necessary from time to time.

What you’ll need:

Required Qualifications

• Associate degree and/or equivalent work experiences related to medical, behavioral health or social/support settings. Bachelor’s degree preferred.
• Knowledge of Medical Terminology.
• Knowledge of Health insurance industry.

Knowledge, Skills, Abilities

• Advanced knowledge of entire suite of Microsoft Office and Kofax products
• Excellent verbal and written communication skills to provide courteous and professional customer service
• Strong critical thinking skills necessary
• Ability to work in a team environment
• Ability to interpret, organize, and present complex documentation to include medical case information clearly and accurately
• Knowledge of quality improvement and utilization management processes (preferred)

Experience

• Experience working with Minnesota Medicaid a plus
• Minimum of 2+ years of administrative assistance or customer service in a healthcare or medical insurance field.

Thank You!

We know your time is valuable and we thank you in advance for applying for this position. Due to the high volume of applicants, we receive, only those who are chosen to advance in our interview process will be contacted. We sincerely appreciate your interest in Kepro and invite you to apply to future openings that may be of interest. Best of luck in your search!

~ The Kepro Talent Acquisition Team

Mental and Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be made as required by law to enable an inidual with a disability to perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time; key and/or control objects; interact extensively with internal and external customers; occasionally lift and/or move objects weighing up to 10 pounds; and occasionally travel within the state.

EOE AA M/F/Vet/Disability

Kepro is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Title: Executive Assistant

Location: US National

OFFICE LOCATION

The location of this position is flexible within the United States. This position is not eligible for relocation, visa or immigration assistance.

#LI-REMOTE

WHO WE ARE

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to ersity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we’ll only achieve our mission by hiring and engaging a erse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply we’d love to hear from you. To quote a popular saying at TNC, you’ll join for the mission, and you’ll stay for the people.

WHAT WE CAN ACHIEVE TOGETHER

The Executive Assistant will provide direct administrative support to our Managing Director of Global Conservation, based in Boulder, Colorado. This executive supports 60 countries in 4 operation regions with approximately 1,000 TNC staff and large contributions to TNC’s mission and our 2030 Goals. The Executive Assistant will be responsible for arranging travel, processing expense reports and daily scheduling and calendar management. Duties will also include drafting correspondence and logistics of meetings and special events. They will use available systems and resources to track and research data and produce and review reports. The Executive Assistant will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. They will apply established processes and practices to improve effectiveness. They will communicate on behalf of their supervisor with staff in various programs across the Conservancy, as well as with donors, vendors, and business relations. They will provide other staff with information they need to make decisions and to solve problems. They will perform administrative functions for the program as required. This position requires working overtime as needed. The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

WE’RE LOOKING FOR YOU

The Executive Assistant will be part of the Chief Conservation Office, reporting to the Executive Coordinator to the Managing Director of Global Conservation, and will provide direct administrative support to the Managing Director of Global Conservation.

The Executive Assistant will be responsible for a variety of administrative support tasks and will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. They will apply established processes and practices in order to improve effectiveness. They will communicate with staff in various programs across the Conservancy, as well as with donors, vendors, and business relations. They will provide other staff with information they need to make decisions and to solve problems. They will perform administrative functions for the program as required.

Core responsibilities:

• Make purchases, process invoices and contracts with vendors;
• Prepare and approve expense reports on the Managing Director’s behalf;
• Arrange for air and ground transportation, hotel accommodations, travel visas, Covid Testing, and other travel needs;
• Assist with managing the Annual Performance Partnership Process for the Managing Director with his direct reports;
• Provide signatures on contracts, agreements, and documents approved by the Managing Director;
• Assist the Executive Coordinator with event / off-site meeting planning as needed;
• Manage files related to travel, expenses, scheduling and approvals;
• Demonstrate sensitivity in handling confidential information;
• Identify routine problems and utilize existing resources, referring difficult questions and problems to supervisor;
• Serve as a team member for assigned projects; and
• Work overtime as needed.

WHAT YOU’LL BRING

• Bachelor’s degree and 1-year experience or equivalent combination
• Experience in business writing, editing, and proofreading
• Experience organizing time and managing erse activities to meet deadlines
• Experience working and communicating with a wide range of people

DESIRED QUALIFICATIONS

• Global travel a plus
• Time zone management experience
• Travel planning experience particularly complex multiple destination international travel
• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated
• Ability to analyze information for the purpose of preparing reports, coordinating activities, and solving problems
• Database skills, including managing and tracking data, and producing reports
• Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff
• Strong organizational skills and attention to detail
• Ability to prioritize work

WHAT WE BRING

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our erse staff and partners, we impact conservation around the world!

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers.

We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

SALARY INFORMATION

Salary is $25-30 per hour, depending on experience and location.

Registry Administrator

(Remote – Worldwide)

Program Management Team · All Cities, District of Columbia (Remote)

Job Title: Registry Administrator

Location: Remote – Worldwide (with significant overlap with US business hours)

Start Date: Immediately

Reports to: Registry Manager

Verra is a global leader helping to tackle the world’s most intractable environmental and social challenges. As a mission-driven non-profit organization, Verra is committed to helping reduce greenhouse gas emissions, improve livelihoods and protect natural resources across the private and public sectors. We support climate action and sustainable development with standards, tools, and programs that credibly, transparently, and robustly assess environmental and social impacts and enable funding for sustaining and scaling up projects that verifiably deliver these benefits. We work in any arena where we see a need for clear standards, a role for market-based mechanisms, and an opportunity to generate significant environmental and social value.

Verra manages a portfolio of standards, including the:

• Verified Carbon Standard (VCS) — the world’s leading carbon crediting program, with more than 1600 registered projects in 80 countries, and accounting for two-thirds of all voluntary carbon market transaction volume.
• Sustainable Development Verified Impact Standard (SD VISta) — a flexible framework for assessing and reporting on the sustainable development benefits of project-based activities.
• Climate, Community & Bioersity (CCB) Standards — to identify projects that simultaneously address climate change, support local communities and smallholders, and conserve bioersity.
• Plastic Waste Reduction Program — to enable robust impact assessment of new or scaled-up waste recovery and recycling projects around the globe.

Verra is seeking a Registry Administrator to handle all day-to-day registry functions of the Verra Registry.

A day with Verra’s Registry Team might include…

• Reviewing and processing project and carbon credit issuance requests
• Joining a call with the Registry Team manager and Senior Registry Administrators to review a complex stakeholder issues or requests and find the best possible solution.
• Responding to emails from stakeholders
• Drafting, contributing to, or editing internal standard operating procedures (SOP) and customer documentation.
• Attending a meeting within the Program Management Department to provide input for an upcoming update to the VCS program rules.

Specific functions you will be responsible for leading…

• Supporting registry users with opening and using their accounts, including creating new project records, issuing, transferring, and retiring VCUs and other units.
• Review documents submitted by account holders for completeness and accuracy.
• Responding to account holder inquiries and registry-related requests, always maintaining high standards of registry user satisfaction.
• Coordinating closely with the Verra program team to efficiently process project listing, registration, and issuance requests.
• Working with the Verra Registry software developer to resolve data and software issues.
• Drafting and updating FAQs, user guides, and standard operating procedures for our customers and the registry administrator team.
• Processing Know-Your-Customer (KYC) checks on new registry account applications.
• Coordinating with the Verra finance team to track and process account holder invoices.

You bring with you...

• At least three years of relevant work experience.
• A third level/university/higher level degree
• Strong customer service and communication skills, with an emphasis on interacting with stakeholders in a highly responsive and professional manner, even under high-pressure situations.
• Strong attention to detail.
• Strong organizational skills with the ability to prioritize and to work quickly and accurately, delivering to multiple deadlines.
• A willingness to occasionally work off-hours, including weekends and holidays, as demand for Registry services may require.
• Culturally aware with the ability to work with stakeholders and partners from different countries and cultures.
• Self-starter with the ability to excel in a professional environment with limited supervision.
• Excellent written and verbal communication skills. Fluency in English is essential. Other language skills (especially Spanish or French) would be an asset.
• Demonstrated experience and proficiency with software, tools, or similar for customer relationship management, project/program management, and email management.

In this role, you will grow and expand your expertise by…

• Administrating the largest voluntary carbon market registry in the world, home to over 3,000 projects and serving nearly 2,500 account holders.
• Gaining exposure to challenges and opportunities faced by practitioners of activities aimed at reducing greenhouse gas emissions and improving livelihoods.
• Working with a dynamic, committed, and focused team of professionals.

You will know you are successful, if…

• You are seen as a reliable and capable member of the team by your peers and manager.
• You build an appreciation and respect for the challenges and opportunities faced by users of the Verra programs and can effectively ensure the quality of activities certified under the Verra programs.
• Verra stakeholders consistently express positive feedback regarding your ability to collaborate to find workable solutions to challenges they face.

You will join a team...

• From erse locations and backgrounds, including carbon market experts, project developers, consultants, climate negotiators, researchers, auditors, and more.
• Committed to driving finance at scale to projects and programs that advance climate action and sustainable development through high-quality standards and programs.
• That embodies the values Verra has established for itself, including Teamwork, Results, Integrity, Balance, and Exploration.

Compensation at Verra

To help us attract and retain top talent, Verra pays employees competitively to the market. In return, we expect each employee to, at a minimum:

• Meet expectations in terms of work effort and performance;
• Take the initiative to build the skills and knowledge needed to do their job effectively; and
• Embody Verra’s values.

For this position, the salary range is $72,884 – 82,640 USD depending on experience.

We will recognize employees who go beyond expected performance with salary increases and/or promotions, but the bar for earning those rewards is high.

Salary is one component of Verra’s total compensation package, which also includes:

• Health, vision and dental care, and life insurance;
• Verra contributions to each employee’s retirement plan;
• Verra contributions as required by national labor laws in countries where staff are located;
• Paid Time Off (PTO), comprising 22-30 days plus ten floating holidays, sabbatical after five years of service, and other leave allowances; and
• Funds to support professional development.

Verra provides equal opportunity for all job applicants and employees and is committed to providing a work environment free of discrimination. We conduct our recruitment and hiring without regard to race, color, religion, gender identity, sex, sexual orientation, national origin, age, marital status, pregnancy, physical or mental disability, genetics, veteran status, or any other characteristic protected by applicable federal, state, and local law.

Sales Administrative Assistant

Remote

Paycor empowers leaders to develop winning teams. Our Human Capital Management (HCM) software modernizes every aspect of People Management from the way you recruit, onboard, develop, pay, and retain employees. Best of all? Our team is growing, and there’s never been a better time to join! If you love to Think Big, Dream Big, Compete to Win, and thrive in a fast-paced environment, we want to hear from you!

Job Summary

As a Sales Coordinator you will provide a high degree of administrative support and project services to the Senior Sales Leadership team. This includes but is not limited to managing travel, event coordination, communication, and presentations. This role requires excellent relationship development skills, ability to work cross-functionally and a personality that thrives in a fast-paced environment. This position will report to the Manager, Sales Communications and Experiences to ensure flawless execution across the Sales organization.

Essential Duties and Responsibilities

• Perform various administrative duties to support the senior leaders as needed, including travel management and expense reporting.
• Develop and maintain reports and presentations using Microsoft Office software.
• Manage multiple, extremely active calendars, schedule appointments and keep leaders prepared for meetings and informed of schedule changes.
• Execute special projects as assigned.
• Coordinate meetings including travel, set-up, tear-down, etc.
• Support in tracking and managing events budgets.
• Travel to events as needed and ensure smooth operation of onsite activities.

Requirements

To perform this job successfully, an inidual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skill, and/or ability required.

• B.A./B.S. degree or equivalent business experience required
• Strong communication skills and ability to recall and coherently summarize complex issues and situations
• Highly detail oriented and thorough with excellent documentation skills and sense of personal accountability
• Is accountable and consistent, documents in detail and represents Paycor in a professional and friendly manner
• Flexibility and willingness grow by building on existing knowledge and consistently striving for excellence
• Capable of working on multiple projects while maintaining close attention to detail
• Excellent analytical, organizational and project management skills
• Tenacious personality capable of challenging others and leading without authority
• Comfortable and familiar with working from home and being a self-starter
• Regular attendance and ability to work irregular hours if required
• Command of Microsoft Office technology stack and experience with SalesForce.com and Concur preferred

Paycor Total Rewards

We are proud to provide best-in-class benefits delivering a personal and professional experience that meets you where it matters most – the well-being of you and your loved ones.

Highlights include:

• A flexible virtual-first work philosophy
• An initial equity award in Restricted Stock Units (RSUs) for all new Associates and on-going award opportunities to participate in the value created through Paycor’s growth
• 401(k) with $.65 match for every dollar contributed up to 6% of eligible pay
• Generous paid time off in addition to 10 paid holidays (including YOUR Holiday to celebrate a day or holiday you hold special)
• Three medical plan options including a $0 cost option and travel & lodging support to ensure access to medical care
• Paid leave for birth parents, non-birth parents, elder caregivers, and military support
• Sabbatical opportunities for tenured Associates
• Employee Stock Purchase Plan, which enables you to buy PYCR stock at a 15% discount
• Inclusive and accessible Employee Assistance Program (EAP) to help with everyday challenges

We also offer competitive compensation determined by each inidual’s relevant experience, skills, and education. We anticipate the base pay for this position to be between $48,000 – $77,700. In addition to base pay, Paycor Associates are eligible for either a performance-based annual bonus or commission, depending on their position. If your desired salary falls outside of these rates, we hope you’ll still apply as there may be other positions that better align.

For more information about our total rewards, please visit www.mypaycorbenefits.com.

Title: Administrative Assistant

Location: Remote US

Hiring Ranges:

US Tier 1 Locations: $89,000.00 USD – $131,000.00 USD

US Tier 2 Locations: $82,000.00 USD – $121,000.00 USD

US Tier 3 Locations: $76,000.00 USD – $111,000.00 USD

An Administrative Assistant at Mozilla provides support to another inidual or group of iniduals by managing calendars and appointments, coordinating activities between teams and departments, making travel arrangements, and providing other specialized administrative support to extend the effectiveness and efficiency of those they support.

The person in this role will report to a VP, collaborate extensively with the other administrative professionals within Mozilla, and leverage the Lead EA for their development.

Duties and Responsibilities:

• Understands the business priorities of your leaders to best leverage their time.
• Prioritizes multiple dynamic senior leader calendars with the ability to anticipate issues and ensure successful meeting coordination.
• Schedules and maintains meetings, travel itineraries and coordinates related arrangements for assigned leaders.
• Supports special projects which may include team offsites, events, onboarding and culture/ team building programs.
• Handles distribution lists and organization charts.
• Arranges business travel and tracks expenses. May reconcile departmental budgets and invoices.
• Partners with Executive Assistants to synchronize and align on pivotal initiatives across leaders.
• Constructs and distributes reports upon request which may require working with other parts of the organization to gather information. Identifies key issues and patterns from partial/conflicting data. Takes a broad perspective to problems and identifies new, less obvious solutions.
• Creates and reinforces open partnerships with leaders to help run an effective and efficient working team keeping all members organized, advised, and on task.
• Maintains confidential information and proprietary reports.
• As requested, prepares communications including, but not limited to, e-mails, reports, presentations, agendas, and minutes. Distributes information to the broader team on the leader’s behalf.
• Ad hoc as assigned based on the needs of the business.

Specific Skills and Experience Required:

• 4-6 years of proven experience providing administrative support to multiple leaders (VP level), preferably in fast-paced, remote, global environments
• Demonstrated ability to set and manage expectations
• Excellent communication and interpersonal skills
• Receptive to learning and adapting to new experiences
• Ability to apply thoughtful judgment to complex situations; you make sure you understand the why behind and beyond tactical instructions and directives
• Dedication to confidentiality and discretion
• Strong relationship building skills with the ability to maintain composure under pressure
• Teammate approach; ability to establish and maintain effective relationships across the organization
• Ability to work extensively on Google applications such as Gmail, Google Calendar, etc.
• You have an eye for details and a talent for planning and organizing multiple schedules across different time zones
• Ability to take initiative, think clearly, creatively solve problems and make decisions under pressure
• Experience crafting and improving processes

#LI-REMOTE

Title: Administrative Assistant – Legal and Corporate Affairs – Fully Remote

Location: United States

Job Type

Full-time

Description

Primary Responsibilities and Duties:

Maintain and prepare financial records and reports for the department, including by completing tasks connected to paying invoices, completing credit card reports, and submitting requests for reimbursement

Make travel arrangements for Department staff

Assist with contract administration for PETA Foundation and its supported organizations, including by routing contracts for signatures, updating and maintaining PETA Foundation’s contract database, and scheduling and updating contract expiration and by reviewing alerts

Schedule PETA Foundation and supported organizations’ board meetings, draft meeting agendas, minutes, and resolutions, and communicate with board members about board administration matters

Assist with collecting and logging PETA’s lobbying activity and expenses, and preparing related reports

Assist with collecting information for and completing insurance applications

Collect weekly reports from attorneys and support staff, and compile and distribute the same

Review and distribute by email copies of Department mail

Handle voicemail messages left for Washington, DC office

Handle other administrative tasks including, without limitation, production requests, requests to draft, proof, and finalize letters, and requests for administrative support from attorneys

Maintain confidentiality at all times

Perform any other duties assigned by the Director of Corporate Legal Affairs

Requirements

College degree or equivalent relevant professional experience

Working knowledge of Microsoft Office 365, including Word and Excel, and other software such as contract databases (ContractLogix preferred), document retention systems (Worldox preferred), electronic signature applications (DocuSign and SIGNIX preferred), and video conferencing applications (Zoom and Teams preferred)

Demonstrated thorough knowledge of animal rights issues and PETA campaigns

Demonstrated effective written and verbal communication skills

Proven organizational skills and meticulous attention to detail

Demonstrated ability to handle multiple tasks and prioritize work

Demonstrated ability to maintain strict confidentiality at all times

Self-motivation and the proven ability to work independently and as part of a team

Commitment to the objectives of the organization

The hourly pay range for this position is $15.45 – $19.10 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.

Administrative Assistant

Locations: USA-Phoenix-AZ-3255 East Elwood St, Suite 110 Time Type: Full time Job Requisition Id: R0024447

It’s fun to work at a company where people truly believe in what they are doing!

Job Description:

Position Overview The Forensics Administrative Assistant is a support position that is responsible for a wide variety of vendor management, procurement, billing, software management, auditing, and tactical activities that support the LS Forensics team and other LS isions supporting Forensics operations. The Forensics Administrative Assistant will work closely with members of the Forensics team to support their needs across all global locations.

Job Responsibilities

• Maintain SharePoint site for regular maintenance of critical reference documents
• Manage FedEx and UPS accounts for Forensics. This includes managing billing accounts, and escalations to track lost packages and obtain custom white glove service quotes when needed.
• Assist with international shipments and Customs forms for global Forensics and in some cases, LS Operations. This includes helping to resolve Customs issues and problems with the courier services.
• Work with Procurement and assist with managing Forensic-specific vendors, bids/quotes, invoices, and (as necessary) billing for services, software, hardware, and supplies. This includes license agreements (including license count management), reviewing approved vendors, submitting quotes, reviewing quotes, negotiating pricing when applicable, resolving discrepancies with quotes, submitting pre-paid asset shell number form/pre-paid Budget codes, creating PRs in SAP or purchasing on P-Card, cost center allocations, and tracking/confirming deliverables. Coordinate multi-department orders to ensure there is no duplication of efforts (e.g., hard drive orders, shipping supplies for Forensics and Operations, etc.). Perform some of these tasks as needed for the following departments:
  • US Forensics
  • Global Forensics
  • Information Governance
• Work with Procurement to coordinate all Forensic software/hardware vendors and establish relationships with vendor sales representatives and their management. Work with Procurement to ensure favorable pricing/discounts for Forensic-specific purchases.
• Coordinate with technical support, Procurement, and vendor Sales/Management POCs to deal with urgent license and/or software issues that consultants need a resolution on as soon as possible.
• Coordinate equipment repairs with appropriate vendors.
• Coordinate and track the billing of hardware/software/3rd Party collection services purchases to projects or managed service clients.
• Resolve order disputes and process exchanges/returns/refunds as required.
• Work with Finance on orders with split cost centers and multiple internal allocations.
• Provide historical information to be used in budget forecasting and software maintenance cost tracking.
• Manage Forensics subcontractor billing and payments. This includes reviewing invoices with project managers, submitting requisitions for payment in SAP, and entering work requests for client billing in Pulse. Resolve issues like missing documentation and required expense receipt submissions with subcontractors.
• Coordinate global Forensics training requests, including registration and fee payments.
• Coordinate and/or assist with team meetings logistics (hotel/meeting rooms, food, etc.) as needed.

Work Hours and Location

• This position will be a flexible hybrid onsite + remote position if hired in Phoenix, or a fully remote position if hired outside of Phoenix. Candidates in the Phoenix, AZ metro area are preferred, but not required. If hired in the Phoenix, AZ metro area the inidual will be asked and encouraged to work onsite one or more days per week to become part of an onsite forensic team within our forensic lab.
• This position is full-time. Hours of work will be Monday through Friday during normal U.S. business hours. Work hours may be adjusted to speak to international offices in different time zones as required in the performance of job duties.

Professional Skills and Requirements:

• Requires strong multi-tasking, organizational, writing, briefing, analytical, and problem-solving skills. Attention to detail and prioritizing tasks is crucial.
• Ability to work in a fast-paced, high-pressure environment and effectively manage time to meet strict deadlines and time constraints.
• Excellent interpersonal and communication skills, as well as a demonstrated ability to work independently as well as in a team environment.
• Good negotiating skills and the ability to maintain relationships. Ability to tolerate conflicts and unclear situations.
• Good skills in Microsoft 365 applications, including Word, Excel, PowerPoint, and online SharePoint. Some experience and knowledge of SAP is preferred.
• Proven ability to productively work in a remote/home-office business environment.

If you like wild growth and working with happy, enthusiastic over-achievers, you’ll enjoy your career with us!

It is Epiq’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any inidual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and iniduals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.

About Us

Epiq is a leading global provider of integrated technology and services for the legal profession, including eDiscovery, managed services, bankruptcy, class action and mass tort administration, federal regulatory actions and data breach responses. Our innovative solutions are designed to streamline the administration of litigation, investigations, financial transactions, regulatory compliance and other legal matters. Epiq’s subject-matter experts bring clarity to complexity, create efficiency through expertise and deliver confidence to our clients around the world.

We strive for a cohesive, collaborative environment that focuses on group achievement.

With over 5000 associates worldwide, Epiq operates in 16 countries and over 80 global locations.

Title: Executive Assistant

Location: San Francisco, CA; New York, NY; United States – Remote

About the Team

DoorDash is scaling at an unprecedented rate, and we are hiring an Executive Assistant to partner with leaders of our organization. You’ll be an essential part of the team, responsible for keeping our executives efficient and allowing them to make a difference while building and scaling new ways to delight our customers using the DoorDash platform. We aim to be one step ahead. We value going into each day making the impossible possible.

About the Role

You will support our People Team leaders and their teams. You will be their “go-to” person for calendar management, team-building activities, and project management. You will report to the Executive Business Partner on our Administrative Team.

You’re excited about this opportunity because you will

• Help keep our teams organized and efficient by proactively moving conflicts and enabling our leaders to make an impact
• Promote team culture and cohesion
• Plan and execute meetings & events for our team
• Manage multiple projects simultaneously
• Handle highly confidential information
• Be an integral part of our team

What We’re Looking For…

• You have 4-6+ years of experience in an administrative support role
• Excellent written/verbal communication
• You enjoy diagnosing issues and implementing creative solutions to solve challenges
• You are flexible to shifting priorities
• You are able to manage your time effectively
• You have excellent attention to detail
• You feel comfortable working autonomously

Why You’ll Love Working at DoorDash…

• We are leaders – Leadership is not limited to our management team. It’s something everyone at DoorDash embraces and embodies.
• We are doers – We believe the only way to predict the future is to build it. Creating solutions to lead our company and our industry is what we do — on every project, every day.
• We are learners – Everyone here is learning on the job, no matter if we’ve been in a role for one year or one minute.
• We are customer-obsessed – Our mission is to grow and empower local economies. We are committed to our customers, merchants, and dashers and believe in connecting people with possibility.
• We are all DoorDash – The magic of DoorDash is our people, together making our inspiring goals attainable and driving us to greater heights.

Compensation

The location-specific base salary range for this position is listed below. Compensation in other geographies may vary.

Actual compensation within the pay range will be decided based on factors including, but not limited to, skills, prior relevant experience, and specific work location. For roles that are available to be filled remotely, base salary is localized according to employee work location. Please discuss your intended work location with your recruiter for more information.

DoorDash cares about you and your overall well-being, and that’s why we offer a comprehensive benefits package, for full-time employees, that includes healthcare benefits, a 401(k) plan including an employer match, short-term and long-term disability coverage, basic life insurance, wellbeing benefits, paid time off, paid parental leave, and several paid holidays, among others.

In addition to base salary, the compensation package for this role also includes opportunities for equity grants.

California Pay Range:

$78,000$124,000 USD

Colorado Pay Range:

$78,000$111,500 USD

New Jersey Pay Range:

$78,000$124,000 USD

New York Pay Range:

$78,000$124,000 USD

Washington Pay Range:

$78,000$118,000 USD

If you need any accommodations, please inform your recruiting contact upon initial connection.

Grants Coordinator

• San Francisco, CA – Remote OK
• Full-Time
• Development
• $57k – $64.20k

ABOUT RAN

For nearly 40 years, Rainforest Action Network (RAN) has campaigned to preserve forests, protect the climate and uphold human rights by challenging corporate power and systemic injustice through research, education, partnerships, non-violent direct action, grassroots organizing, strategic campaigns and communications. We are committed to working with Indigenous and frontline communities directly impacted by systemic injustice. In partnership with allies from around the world, RAN challenges corporations to stop destructive operations, respect human rights, and adopt policies that reduce their contributions to climate change. RAN is committed to doing what is necessary, not only what is considered politically feasible.

THE POSITION

RAN seeks a Grants Coordinator with strong writing, editing, project management, and communications skills, able to work both independently and collaboratively to meet deadlines in a fast-paced fundraising environment. Reporting to the Institutional Giving Director, the Grants Coordinator will play a key role on the two-person Foundations team in RAN’s nine-person Development Department. The Grants Coordinator will coordinate deliverables and communications for RAN’s 60+ institutional funders, supporting an annual $8M foundation revenue goal out of an $12M annual fundraising budget. The successful candidate will be responsible for managing and optimizing the grant administration process, including preparing and submitting proposals and reports, and helping leadership manage relationships with current and prospective institutional funders. The Grants Coordinator plays both an internal and external role and must be organized, detail-oriented, with strong writing and editing, project management, and communications skills, with the ability to work both independently and collaboratively to meet deadlines.

RESPONSIBILITIES

Project Management

• Create Project Plans for each grant deliverable – proposals and reports – and manage the process efficiently and with ample timelines for input and review by key staff
• Create Meeting Briefs for donor meetings that fully prepare staff to participate in an optimal manner
• Collaborate with RAN’s Finance Department to secure proposal budgets and financial reports
• Calendar all grant deliverables in Organizational and Program calendars, as well as the Google calendar and track due dates to adhere to important deadlines
• Ensure complete submission of all grant deliverables and file all relevant documentation
• Track and project manage upcoming proposals and reports using Raiser’s Edge, Google Docs, and Asana

Grant Administration and Coordination

• Work with Development Operations Manager, Gift and Data Assistant, and the Finance Department to ensure grant agreements and gifts are properly attributed, tracked, filed, and managed
• Track, manage and update relationship management and proposal/Letter of Inquiry (LOI) and report submissions in Raiser’s Edge to ensure real-time accuracy of database and project management materials
• Collaborate with the Gift and Data Assistant to ensure timely and appropriate gift acknowledgment for all incoming grant awards

Prospect Research, Grant Writing and Reporting

• Support RAN’s goals for expansion of Foundation support by researching potential supporters, analyzing the “fit” between RAN’s work and Foundation priorities and guidelines, including research of Foundation staff and Board leadership
• Under the supervision of the Institutional Giving Director, write and edit content for proposal and report submissions to foundations
• Follow all grant reporting and proposal guidelines to highest standards to ensure all submissions are accurate, properly formatted and include all required information, including supplementary budgets and materials.

Administrative and Departmental Support

• Support Institutional Giving Director with Foundations meeting planning and logistics
• Collaborate with the Community Action Grants (CAG) Program Officer as needed to provide back-up support of the grantmaking and tracking process and to support producing biennial CAG report back blog posts to promote the work of our grantees and steward donors to the CAG program
• Coordinate annual donor briefing events
• Support RAN’s development team as needed with team-wide projects and meetings
• Participate in RAN’s organizational planning and racial justice initiatives and training sessions
• Participate in and share facilitation, timekeeping and notetaking duties in team and staff meetings

QUALIFICATIONS

• College degree, one year of relevant experience, OR an equivalent combination of education and experience is required
• Demonstrated project management skills, with the ability to manage oneself and “manage up” across teams towards multiple funder deadlines using project management tools
• Ability to work under competing deadlines, while maintaining an adaptable and professional attitude
• Excellent research and writing skills and a sharp eye for detail and accuracy
• Experience working in Raiser’s Edge or another customer relationship management (CRM) system, as well as Google Suite, Slack, and Asana is desirable

RACIAL JUSTICE

RAN strives to integrate values of equity and fairness into our work, which includes bringing an intentional racial justice analysis to our programmatic work and organizational structure. We are seeking candidates who have a commitment to engage in this ongoing process and work with us to create a just and inclusive work environment and world.

EQUAL OPPORTUNITY AND ACCESS

RAN is an equal opportunity employer and is committed to providing all people with equal access to employment and volunteer opportunities. If you need assistance with accommodations during our interview or employment process, please contact us directly. We encourage applicants of color and from other historically excluded identities to apply for this position.

COMPENSATION

This is a full-time position with an anticipated starting salary range from $57,000-$64,200, commensurate with experience. RAN staff are eligible to work remotely from anywhere they choose, or to work out of RAN’s office in San Francisco.

Benefits include 100% RAN-paid health, dental and vision insurance for the employee and their partner/family, 4 weeks PTO (increases to 5 weeks after 2 years) as well as a paid winter break, and a retirement plan with a 3% employer match. Additionally, after every 5 years of service, staff are eligible for a fully-paid, 12-week sabbatical.

Executive Assistant

at JFF

Flexible (Boston, DC, Oakland, Remote)

About JFF:

Jobs for the Future (JFF) drives transformation of the American workforce and education systems to achieve equitable economic advancement for all.

About the position:

Due to JFF’s rapid growth and opportunities for increased impact, we are currently hiring multiple Executive Assistants (EAs) to meet the needs of various teams across JFF. EAs are valued members of our organization as they play a critical role in managing the behind-the-scenes work that enables senior leaders to operate as vehicles for change. EAs may provide support for one senior leader or provide support for a few of the senior-most leaders across a team. They are skilled at connecting the dots between inidual administrative tasks or scheduling requests and a team’s vision and priorities so that senior leaders can be leveraged to do the work that they do best.

We are looking for candidates who are highly organized, proactive, and adept at communicating effectively with a variety of stakeholders. Additionally, we seek to build a team environment that is creative, inclusive, generative, highly collaborative and focused on impact. Not only is this a great opportunity to work directly with some of JFF’s most senior-level leaders, but you will also have the chance to build community with other EAs across the organization, thus ensuring you have the support, resources, and more to make your work effective and engaging.

Based on the organization’s current needs, and candidates’ skills and interests, you could be hired for one of the following teams. If you are selected for a phone interview, you’ll have the opportunity to learn more about our different teams and which may be the best fit for you:

• Center for Apprenticeship & Work-Based Learning (CAWBL): CAWBL provides expert guidance and resources on effective approaches to apprenticeship and other forms of work-based learning that benefit businesses, students, and workers. Learn more here.
• Employer Mobilization Practice: This practice transforms policies and practices, builds capacities, and drives behavior change of private sector employers, employer coalitions, and associations. Learn more here.
• Strategic Engagements Team: The Strategic Engagements Team leads the development and expansion of JFF’s Horizons platform and other prominent external programming, such as SXSW.edu, ASU-GSV, and SOCAP. The team works closely with the Executive Office and Marketing and Communications Team, while providing strategic oversight to JFF’s Policy & Advocacy Team.
• Workforce & Regional Economies Practice: This team spearheads JFF’s work on inclusive regional economic development by driving transformative change across federal and state workforce development systems, labor unions, workforce development nonprofits/CBOs, and regional or community coalitions. Check out impact stories here.

What you’ll do:

• Provide strong calendar management by prioritizing inquiries and requests and troubleshooting conflicts when planning and scheduling meetings for senior leaders.
• Manage senior leaders’ correspondence by triaging, drafting responses to, or directly responding to email inquiries. Support the organization and productivity of senior leaders by organizing, prioritizing, and summarizing emails and requests.
• Keep senior leaders informed of upcoming commitments and responsibilities and follow up appropriately.
• Understand senior leaders’ capacity, priorities, and preferences in order to make judgements and recommendations that ensure smooth day-to-day engagements and dedicated focus/work time.

• Manage detailed travel plans, including drafting itineraries, coordinating flight, hotel, and dinner reservations, submitting event RSVPs, tracking travel reimbursements, etc. related to senior leaders’ in-person meetings and events.
• Stay up to date with senior leaders’ meeting occurrences and deadlines with key internal and external stakeholders to support senior leaders in budgeting their time, preparing to fully engage in meetings, and to follow through with the next steps they are responsible for.
• Create, edit, and proofread materials in partnership with senior leaders, including email communication, meeting agendas, and other internal- or external-facing materials.
• Support senior leaders’ fundraising, business development, and partnership development efforts by preparing leaders effectively for engagements and managing relevant data on these activities.
• Act as the Hiring Coordinator for roles in which a senior leader is the hiring manager, providing critical support to hiring teams by liaising and scheduling interviews with candidates advancing through the hiring process.

• Coordinate scheduling for executive-level meetings that involve your senior leader(s) and assist with preparing information and materials for meetings, acting as the point of contact with internal and external attendees, and/or taking notes during the meetings.
• Collaborate with peer Executive Assistants and Coordinators across the organization to ensure efficient, comprehensive support to senior leaders and completion of shared role responsibilities.
• Manage, coach, or mentor other Executive Assistants or Coordinators, as needed.

Who you are:

• You bring 5+ years of overall professional experience, with prior success supporting senior level executives in an administrative support role.
• You know how to build relationships, particularly with the senior leaders you support, in order to understand, anticipate, and respond to their needs.
• You have strong organizational skills and the ability to prioritize your workload, multi-task, and deliver against deadlines.
• You bring excellent attention to detail to everything you do and know how to handle highly confidential and time sensitive information with necessary care and prioritization.
• You have strong written and verbal communication skills, including a customer service approach when synthesizing and communicating complex issues clearly and concisely to a variety of audiences.

• You are an effective problem-solver, with the ability to proactively identify key opportunities, issues and risks, and exercise independent professional judgment.
• You possess high energy and passion for JFF’s mission and the ability to apply JFF’s corevalues to all areas of your work
• You model inclusive leadership, working effectively with colleagues from a erse range of backgrounds, and building and stewarding an organizational culture that embraces ersity, equity, and inclusion
• You build positive, effective, collaborative cultures and teams wherever you work
• You are a curious and adaptive learner, with a willingness to take in new information, perspectives and data to inform your work

• You demonstrate a growth mindset and a desire to continuously improve in your work
• You are able and willing to travel up to x%.

Diversity, Equity and Inclusion at JFF:

JFF is committed to sustaining a erse community with a work environment that is welcoming, respectful, and encouraging to all. JFF fosters a culture of inclusion that celebrates and cultivates ersity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, age, national origin, socioeconomic status, religion, ability, culture, and experience. As part of our commitment to ersity, equity and inclusion, JFF strongly encourages people impacted by the criminal legal system to apply.

All JFF employees are required to be fully up to date on their vaccinations against COVID-19, unless a medical or religious exemption has been requested and a reasonable accommodation approved.

Executive Assistant to the CEO

REMOTE

Pittsburgh, Pennsylvania, United States

Full time

Description

Are you a driven, detail-oriented professional with a passion for problem-solving and collaboration? At Level, we are seeking an exceptional Executive Assistant to join our erse team and make a significant impact on our growth. In this integral role, you will work closely with our CEO and be immersed in our vibrant community of innovative, creative, and dedicated marketers. Together, we will shape our success and bring our agency’s vision to life.

As Executive Assistant, you will be at the core of our organization, playing a crucial part in driving our achievements. You will have the opportunity to collaborate with our CEO and a dynamic team of marketing professionals, assuming responsibility for vital tasks and contributing to strategic decision-making. The salary range for this position is $45 – 85K.

Requirements

Essential Functions:

• Manage and maintain the CEO’s calendar, including coordinating and scheduling internal and external meetings
• Ensure clear and efficient communication between the CEO and staff members
• Attend meetings and/or listen to recordings to capture next steps, action items, and key insights
• Convert handwritten notes to digital format, ensuring exceptional attention to detail
• Conduct research, analysis, and summaries on various topics and ideas
• Assist with travel booking, coordination, and expense reporting
• Handle confidential information with discretion
• Manage expenses and create expense reports
• Organize and maintain files and documents in a systematic and accessible manner
• Collaborate with other members of the team to support the CEO’s initiatives and projects

Competencies:

• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in both Mac and PC environments; quick learner of new technology
• Experience with personal knowledge management (PKM) systems a plus
• Ability to work independently and take initiative
• Honesty, trustworthiness, and a positive growth mindset

Education and Experience Requirements:

Previous experience as an Executive Assistant or in a similar role is preferred, but not required

Physical Demands and Work Environment:

This position is fully remote, with the option to work in our Pittsburgh office if preferred, though occasional travel may be required.

Benefits

Key Benefits:

• Performance reviews every six months
• 401k plan with a 3% employer contribution
• 11 annual paid holidays
• 15 PTO days + 1 additional pay per year of service
• Summer Fridays
• Great medical benefits including vision and dental
• 20 Days of Paid Parental leave benefit after one year of full-time services
• Employee appreciation programs
• Named #33 of top 50 agencies to work for in the US by Fortune

Level is an equal-opportunity employer committed to fostering an inclusive, erse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Executive Assistant

Operating Company: Fortive Corporate

Category: General & Administrative

Location: Remote, Remote, United States

Job Schedule (FT/PT): Part-Time

Job Level: Inidual Contributor

Requisition Number: FOR001028

Reporting directly to a VP or above, this role works independently performing a wide range of complex and confidential administrative support duties. Requires excellent communication and interpersonal skills to effectively provide information and service to a wide range of internal and external contacts. Exceptional attention to detail, outstanding problem-solving skill, and a strong sense of trust.

Typical Duties

• Executive Administrative Support: Provides wide range of complex office administration and support and assisting with everyday business responsibilities. Work is generally of a critical or confidential nature.
  • Management of complex calendar(s) in Outlook to include high-level, confidential meetings.
  • Use of strong organizational skills to aid others in being more productive. Analyzes problems, determines approach, compiles data and prepares recommendations.
  • Purchases and maintains inventory of supplies for office.
  • Creates and maintains filing system(s).
  • Responds to phone calls, physical mail and e-mail messages; may handle wide-range information dissemination.
• Company Communications: Author, review and distribute company-wide announcements and handle sensitive, confidential correspondence and communications (portals, voicemails, texts, faxes, emails, and documents). Contacts company personnel at all organizational levels to gather and communicate information. Partners with internal Communication team to ensure consistency of Company messaging.
• Events & Meeting Planning: Manage all engagement arrangements and logistics for conference space, security, and catering.
  • Organizing, managing, tracking and communicating project deadlines for the department in order to ensure deadlines are successfully met.
• Expenses & Travel Management: Book and manage complex global travel arrangements including changes and cancellations, and create, track and submit expense reports.
• Organizational Development: Assist with team building initiatives and overall support of organizational change, morale, rewards, and training.
  • Coordinating department meetings, events, and conferences. Arranging conference calls, video conferences or data conferences, occasionally involving a global audience.
  • Work with internal and external recruiters to schedule interviews and book travel arrangements for candidates.
  • May assist in training, scheduling, and distributing work for contract staff.
  • Contribute to team effort by accomplishing related duties and supporting team goals, as requested.

Typical Requirements

Education and Experience:

• College degree preferred and 5+ years supporting a senior level executive, or an equivalent of education plus experience in an office environment.

Skills:

• Must have high level of interpersonal skills to handle sensitive and confidential situations with discretion. Position continually requires demonstrated poise, tact and diplomacy.
• Reaches appropriate resolution in varied or sensitive situations that requires gaining the cooperation of others without damaging internal or external relationships.
• Ability to prioritize complex calendar schedules in an ever-changing environment, often with little direction.
• In-depth knowledge of business language, grammar, spelling and punctuation with ability to develop concise and exceptional written communications.
• Shows understanding of how business and department processes interconnect within organization and among business isions. Careful consideration of different dimensions (cross-functional, global, short and long-term goals) to develop optimal solutions.
• Knowledge in creating an effective workflow.
• Ability to adapt in a fast-paced, complex environment, utilize excellent organizational skills and be innovative and creative in work responsibilities.
• Advanced computer skills including Word, Excel, PowerPoint and Outlook.
• Demonstrated accuracy and thoroughness of work, monitors own work to ensure quality.
• Use professional concepts in accordance with company objectives to solve complex problems in creative and effective ways.

National: The hourly range for this position is $24.23 – $45.00

This position is also eligible for bonus as part of the total compensation package.

Base pay offered may vary depending on various factors, including, but not limited to: job-related knowledge; skills; experience; and other eligibility factors such as geographic location. The Total Rewards package includes competitive base pay and an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and several programs that provide for both paid and unpaid time away from work.

Administrative Assistant II

Remote, USA

Full time

R 2023 1259

Position Summary:

With limited supervision, provide administrative and staff support duties for administrators, faculty and students in SCOE and specifically in the various programs within the large ASPEC (ABA, School Psychology, Educational Counseling) department of the Sanford College of Education which serves several thousand students, requiring a range of skills and knowledge of organizational policies and procedures.

Resolve administrative problems and inquires; compose, edit and proofread correspondence and reports and prepare a range of administrative documents.

Essential Functions:

• Provides administrative support for the department including document creation and coordination, gathering data for reports, copying and scanning documents, organizing and maintaining electronic and paper filing systems and managing department distribution lists.
• Tracks progress and engages with students, faculty and administrators as necessary for monitoring retention and graduation rates and assessment of programs within the department.
• Receives and resolves inquiries from current students, internal staff, faculty and administrators. Partners with staff to create templates for school Frequently Asked Questions (FAQ) and Fast Track flyers addressing issues, at the first customer service tier.
• Coordinates logistics for onsite meetings, teleconference and online. Records meeting minutes as necessary.
• Inventories, organizes and submits requests to order department office supplies, equipment and other resources, including training staff on equipment use, as well as, trouble-shoot software issues for staff.
• Supports outreach efforts by preparing materials and serving as departments’ representative, as appropriate during COVID-19, at community events and trade shows.
• Maintains schedule of department faculty academic leaves and office hours and Staff paid time off, including organizing and distributing mail.
• Other duties as assigned.

Supervisory Responsibilities: N/A

Requirements:

Education & Experience:

• Bachelor’s degree in a related field for assigned Department, a plus; and, three (3) years relevant experience supporting a department within a University setting, preferred; or equivalent combination of education and experience.

Competencies/Technical/Functional Skills:

• Ability to participate as an active team member of the team and organization and work toward a common goal. Contributes fully to the team effort and plays an integral part in the smooth running of teams without necessarily taking the lead.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
• Actively seeks to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes. Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
• Working knowledge, principles and practices of office management/systems within a higher education environment, preferred. Demonstrates an understanding of underlying organizational issues.
• Ability to drive towards achieving measurable and challenging goals to support organizational success. Demonstrates the ability to focus on achieving results consistent with the organization’s objectives. As a leader, develops goals based on the organization’s vision, mission, strategic goals and objectives.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of inidual of constituencies in a erse community.
• Work independently and foster a cooperative spirit within a large and/or small team of erse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook. Experience using Student Information System (SIS) such as SOAR/Peoplesoft systems.

Location: Remote

Travel: N/A

Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate’s qualifications, skills, and competencies. Absent exceptional circumstances, candidates will be offered a salary within this range for this position.

Base pay is one component of National University’s total rewards package, as we are dedicated to supporting the needs of the whole you with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family.

Compensation Range:

• Hourly: $24.86 – $32.32

Executive Assistant

Location: Santa Monica, California, United States Of America

Category: Corporate Administration

R020089

In Country/Region Remote Work Eligible

Job Title: Executive Assistant

Requisition ID: R020089

Job Description:

Job Title: Executive Assistant

Department: Global Communications

Reporting to: EVP, Corporate Affairs and Chief Communications Officer

Location: Remote

Your Platform

Activision Blizzard plays a centralized role in the creation of epic entertainment by supporting our interactive gaming brands and studios with a erse range of career opportunities across corporate functions such as Marketing, Communications, Legal, Human Resources, Finance and Supply Chain. Located in our global headquarters in Santa Monica, we encompass equal parts agility, creativity and rigor to enhance the employee and player experience. To learn more, check us out at www.activisionblizzard.com or on Twitter at @ATVI_AB.

Your Mission

The primary role of the Executive Assistant is to support the EVP, Corporate Affairs and Chief Communications Officer with administrative assistance, including managing the executive’s calendar, booking travel and processing expenses.

This role is expected to begin and continue as a remote position.

Priorities can often change in a fast-paced environment like ours, so this role includes, but is not limited to, the following responsibilities:

• Answer and screen telephone calls
• Schedule meetings and appointments; coordinate executive calendars
• Make travel arrangements, both domestically and internationally
• Process expense reports
• Handle administrative paperwork and maintain files
• Ad hoc assignments and ongoing projects, with many requiring specific use of PowerPoint or Excel

Player Profile

Minimum Requirements:

• Minimum of four years of administrative experience required, with minimum two years at the Executive level (VP, or above)
• Must be comfortable taking initiative and providing excellent follow up
• Must be adaptable and very flexible to a constantly evolving environment
• Ability to maintain very high-level of confidentiality
• Respond promptly to last minute requests
• Strong ability to organize and prioritize tasks
• Strong attention to detail
• Good verbal and written communication skills
• Extremely proficient with Microsoft Office, particularly Outlook, Excel and PowerPoint
• Ability to effectively present information and respond to questions internally and externally
• Aptitude for balancing multiple tasks simultaneously
• Experience seeking out appropriate resources when necessary and applying them efficiently and intelligently

We love hearing from anyone who is enthusiastic about changing the games industry. Not sure you meet all qualifications? Let us decide! Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they often do! We are committed to creating a erse and inclusive environment and strongly encourage you to apply.

We are committed to working with and providing reasonable assistance to iniduals with physical and mental disabilities.

Our World

Activision Blizzard, Inc. (NASDAQ: ATVI), is one of the world’s largest and most successful interactive entertainment companies and is at the intersection of media, technology and entertainment. We are home to some of the most beloved entertainment franchises including Call of Duty, World of Warcraft, Overwatch, Diablo, Candy Crush and Bubble Witch. Our combined entertainment network delights hundreds of millions of monthly active users in 196 countries, making us the largest gaming network on the planet.

Our ability to build immersive and innovate worlds is only enhanced by erse teams working in an inclusive environment. We aspire to have a culture where everyone can thrive in order to connect and engage the world through epic entertainment. We provide a suite of benefits that promote physical, emotional and financial well-being for Every World’ – we’ve got our employees covered.

The videogame industry and therefore our business is fast-paced and will continue to evolve. As such, the duties and responsibilities of this role may be changed as directed by the Company at any time to promote and support our business and relationships with industry partners.

We are an equal opportunity employer and value ersity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status, among other characteristics

Rewards

We provide a suite of benefits that promote physical, emotional and financial well-being for Every World’ – we’ve got our employees covered! Subject to eligibility requirements, the Company offers comprehensive benefits including:

• Medical, dental, vision, health savings account or health reimbursement account, healthcare spending accounts, dependent care spending accounts, life and AD&D insurance, disability insurance;
• 401(k) with Company match, tuition reimbursement, charitable donation matching;
• Paid holidays and vacation, paid sick time, floating holidays, compassion and bereavement leaves, parental leave;
• Mental health & wellbeing programs, fitness programs, free and discounted games, and a variety of other voluntary benefit programs like supplemental life & disability, legal service, ID protection, rental insurance, and others;
• If the Company requires that you move geographic locations for the job, then you may also be eligible for relocation assistance.

Eligibility to participate in these benefits may vary for part time and temporary full-time employees and interns with the Company.

In the U.S., the standard base pay range for this role is $20.77 – $38.46 Hourly. This base pay range is for the U.S. and is not applicable to locations outside of the U.S. Actual amounts will vary depending on experience, performance and location. In addition to a competitive base pay, employees in this role may be eligible for incentive compensation. Incentive compensation is not guaranteed.

Executive Assistant – Contract

locations

United States

time type

Full time

job requisition id

R006269

In this role, you will provide support to the leaders of the Product team in a rapidly growing Austin software company. Our work environment is casual and fun, but we also work hard. The ideal candidate will be organized, positive, proactive, assertive, with a strong work ethic. We are looking for someone that is self-motivated with a can-do attitude that will be comfortable doing whatever needs to be done to help the sales team run well. This is a 4-month contract to cover a maternity leave.

Responsibilities:

• Strong Administrative Capabilities
• Exceptional organizational skills with high attention to detail
• Ability to manage multiple calendars at once
• Schedule and manage travel arrangements, including international travel
• Expense report preparation for several travelers
• Meeting preparations to include ordering food, meeting set up, etc.
• Ability to handle and protect confidential information with the highest level of discretion
• Ability to think ahead and be able to adapt in a rapidly changing environment

Required Skills/Experience:

• Bachelor’s degree or relevant work equivalent
• Proven experience in a key administrative or sales support role
• Proficiency in Word, Excel, PowerPoint and Outlook

SailPoint is an equal opportunity employer and we welcome everyone to our team. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Executive Assistant

United States

US Remote

The Emmes Company, LLC (Emmes) is a global, full-service Clinical Research Organization dedicated to excellence in supporting the advancement of public health and biopharmaceutical innovation. We believe in the power of truth, so much so that we named our company Emmes, which means truth. Through decades of experience, we have learned that collaborative relationships thrive and human health benefits when truth is our compass.

Our Character Achieves Results culture is driven by five key values that guide our actions in the way we conduct research and distinguish us as an organization: Integrity, Agility, Passion for Excellence, Collaborative Partnerships and Intellectual Curiosity. We are a trusted partner to clients who share our passion for improving public health in a world of ever-changing scientific research.

If you share our motivations and passion in research, come join us! You will be joining a collaborative culture that empowers every Emmes employee from entry level through top executive to contribute to our clients’ success by sharing ideas openly and honestly.

Primary Purpose

The Executive Assistant will provide high-level administrative support to Executive Committee members. Reporting directly to the Director of the Office of the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as a liaison to other senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within a global environment. The Executive Assistant will have the ability to exercise independent judgment in a ersity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities

• Manages sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustains a daily calendar of meetings and events. Organizes complex calendars and schedules, prioritizing and resolving any conflicts.
• Prepares Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Arranges travel and accommodations for Executives. Prepares expense reports.
• Screens incoming contact requests; takes and delivers accurate messages; responds to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Drafts and prepares correspondence for internal announcements, Executive meetings, and organizations that the Executive is involved
• Manages the Executive’s contacts.
• Manages Executive’s email correspondence and follow up.
• Maintains corporate presentations/decks and files related to Executive activities.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours as needed.
• Serves as a liaison to the Executive’s direct reports or staff seeking time with the Executive.
• Welcomes the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
• Conserves the Executive’s time by reading, researching, collecting and analyzing information as needed, in advance.
• Completes ad hoc projects as assigned – such as industry or charitable events.
• Performs other duties as assigned

Experience

• Bachelor’s degree preferred.
• 4+ years of related experience required in working in an Executive Assistant role supporting C-Level executives in a global environment.
• Excellent verbal and written communication skills.
• Excellent time management skills; proven ability to meet deadlines.
• Ability to use discretion, confidentiality, and good judgment to handle sensitive information.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Ability to function well in a high-paced environment.
• Ability to work flexible hours as dictated by the needs of the Executive for projects and meetings.
• Basic understanding of global business organizations, terminology and processes.
• Ability to decipher priorities and make sound judgment calls when needed.
• Perform duties at the highest level possible on a consistent basis.
• Ability to interact with people of all levels in a confident, professional manner.
• Collaborate with other Executive Assistants to continually assess and improve administrative service to Executives.
• Dedication to meeting the expectations of Senior Executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.

Emmes only requires all US new hires in the following job categories to be fully vaccinated before their first day of employment: (i) Clinical Research Associates (CRAs), (ii) Associate CRAs, and (iii) all CRA line managers. All new hires may also be required to comply with other COVID-19 health and safety protocols, such as masking or testing. Emmes complies with all applicable laws regarding reasonable accommodations or exemptions for religious, medical, or other legally protected reasons.

Why work at Emmes?

At Emmes, your actions and hard work will have a direct impact on public health initiatives, both globally and in our local communities with opportunities for volunteerism through our Emmes Cares community engagement program. We offer a competitive benefits package focused on the health and needs of our growing workforce, including:

• Unlimited Approved Leave

• Tuition Reimbursement

• 401k Retirement Plan

• Work From Home Anywhere in the US

• Maternal/Paternal Leave

• Casual Dress Code & Work Environment

Administrative Support III

Locations: REMOTE

Time type: Full time

Job requisition id: R4265

It’s fun to work in a company where people truly BELIEVE in what they’re doing!

We’re committed to bringing passion and customer focus to the business.

Remote Position

SUMMARY

The Administrative Support III position provides correspondence administrative support for the Federal Aviation Administration (FAA) performing office-oriented, clerical and coordinating functions, including answering telephones, desk staffing, data entry, regular cyclical report generation and distribution, and pre-defined task execution.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

• Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.
• Provides daily front office support, which may include updating calendars, requesting conference rooms, scheduling meetings, as well as other daily administrative support duties.
• Answers phones for the office (using soft phone), coordinates calls from the public, and directs calls and messages as required.
• Supports meetings (including virtual meetings in Teams and/or Zoom); records, submits minutes and action items and provides briefing updates to executives.
• Assists with drafting and tracking correspondence and memorandum on behalf of the FAA.
• Uses FAA formatting and style writing guides to assure proper formatting and grammar for correspondence.
• Schedules and arranges travel for executives using Government software (E2).
• Updates branch SharePoint sites with news, documents and current data. Uses SharePoint forms as needed to make requests and tracks information by updating forms used in workflow processes.
• Assists with timesheet review and coordination for Branch Manager Approval, for the branch using CASTLE time keeping software.
• Provides backup support for other admins as needed.
• Responsible for aiding in own self-development by being available and receptive to any training made available by the company.
• Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize output.
• Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and Human Resources. Will immediately correct any unsafe conditions as the best of own ability.
• Analyze inbound technical information and correspondence, determining appropriate action office and assigning internal deadlines necessary for response.
• Perform analysis and substantive editorial review of correspondence bound for the ision manager level and above, ensuring timeliness and quality consistent with agency requirements (GPO Style Manual, Correspondence Manual, Plain Language, etc.) and the AVS Quality Management System.
• Ensure urgent correspondence demands receive the appropriate priority and advise management when time critical deadlines will not be met.
• Work with assigned ision managers, administrative staff, and technical personnel to resolve complex or controversial issues associated with ision-technical information or correspondence.
• Follow up with ision management as necessary to assure timely response and meeting of
• deadlines.
• Promotes and encourages a culture of compliance with all applicable rules (federal, state, local, Federal Acquisition Regulations, Code of Federal Regulations, Prime Contract requirements, etc.) for themselves and the company as a whole. Fosters an environment in which they will report any violations or reasonably suspected violation of CNI policy, FAR, and/or CFR and are comfortable discussing the myriad compliance, conflict, FAR, CFR, etc. issues that arise during the performance of a government contract.

EDUCATION / EXPERIENCE

• High School diploma or General Education degree (GED)­ and a minimum of six (6) years of relevant experience; or Bachelor’s degree with four (4) years of relevant experience; or Associate’s degree with five (5) years of relevant experience.

CERTIFICATES / LICENSES / REGISTRATION

• Must be able to obtain a customer clearance for access to facilities, equipment and property.

JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES

• Superior organizational and analytical skills with keen attention to accuracy, detail, and quality.
• Superior time management and follow-up skills.
• Excellent interpersonal communication skills, with the ability to effectively communicate complex information in a clear and concise manner and work with staff at various levels.
• Must be detail-oriented and be able to exercise sound judgment while working proactively and effectively with minimal supervision.

Correspondence Specialist Duties Include:

• Coordinate drafting and release of various types of correspondence through assigned ision(s) and/or functional office(s) within Flight Standards Service
• Open, close, and track correspondence assignments through the Electronic Document Management System (EDMS)
• Provide support to ision(s) and/or functional office(s) Subject Matter Experts (SMEs) with proper formatting, obtaining signatures, and editing in accordance with FAA/AVS/AFX policies and guidance
• Focus on attention to detail for proper formatting, grammar, and punctuation in high-tempo environment.
• Utilize various Microsoft Office products and tools to complete and/or track work (Word, Excel, SharePoint, OneNote, OneDrive, Outlook, Teams, etc.)
• Work interdependently with correspondence team, office(s), ision(s), branch(s), managers, and senior executives to process correspondence in a fast-paced environment with strict timelines
• Be a well-organized and self-directed inidual, with exceptional time management skills.

LANGUAGE SKILLS

• Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and ide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. May occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic. May be required to wear safety and personal protective equipment. This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax and print machines. This position is largely sedentary; however, constant repeating motions that may include the wrists, hands and/or fingers. Seldom lifting of office supplies weighing up to 20 pounds as necessary.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Please note that CNI is continuously and closely monitoring Executive Orders and will be following any final decisions or mandates regarding the COVID-19 Vaccination as a federal contract provider.

#indcni

If you like wild growth and working with happy, enthusiastic over-achievers, you’ll enjoy your career with us!

Senior Administrative Assistant

Remote USA

FUNCTIONAL GROUP

Administrative

Area of Interest

Administrative

This position is remote and does not require regular in-office presence.

At Ameritas, our mission is Fulfilling Life. We do that in many ways, but especially by helping people invest in themselves by offering trusted financial products and advice. Because we believe everyone should be happy, healthy and financially secure, we work hard to provide trusted financial products and valued guidance, including inidual life and disability insurance, employee benefits, retirement planning, investments, and wealth management services.

This position provides administrative support for one or more enterprise officers. This position assures efficiency, consistency, and continuity of leadership activities to achieve the strategic and operational goals and objectives of the enterprise.

What you do

• Manages officer schedules and travel arrangements.
• Screens and responds to incoming correspondence, inquiries, and phone calls.
• Will be responsible for the organization, coordination, and follow-up of electronic/paper files and records.
• Maintains confidentiality of sensitive information.
• Manages expenditures.
• Creates and maintains reports.
• Gathers, compiles, verifies, and analyzes information.
• Composes presentation materials and prepares documents.

What you bring

• H.S. Diploma or GED required
• 2-4 years Related Administrative Experience required
• Detail Oriented required
• Microsoft Office Experience (Word and Excel) required

What We Offer

• Our company motto is “Fulfilling Life” and we take that job seriously, with a heavy commitment to volunteering and community support, employee well-being, and providing quality products and services that help our customers create a brighter future.
• Being a mutual-based organization, the return on our investment goes back into the company, to benefit our members/customers.
• We’re committed to professional development, opportunity, inclusion and ersity. Team building and collaboration are also priorities.
• A total rewards package with all the comprehensive health and welfare benefits you’d expect, including competitive pay and incentives, 401(k), flexible work schedules and time off to care for yourself and others.
• Additional popular benefits, including tuition reimbursement, and student loan repayment, an incentivized well-being program, adoption assistance, paid time off for volunteering, training and career development opportunities.

An Equal Opportunity Employer

Ameritas has a reputation as a company that cares, and because everyone should feel safe bringing their authentic, whole self to work, we’re committed to an inclusive culture and erse workplace, enriched by our inidual differences. We are an Equal Opportunity/Affirmative Action Employer that hires based on qualifications, positive attitude and exemplary work ethic, regardless of sex, race, color, national origin, religion, age, disability, veteran status, genetic information, marital status, sexual orientation, gender identity or any other characteristic protected by law. Salary range $50,271 to $75,407 year.

Full-time

Program Assistant

Locations

• US-REMOTE-DC
• USA-Remote (Any)
• US-REMOTE-NC

Time Type: Full time

Job Requisition Id: Requisition – 2023200476

Job Summary:

The Emerging Infectious Diseases and Health Security (EIDHS) ision is a global team with in-country, local experts who have extensive knowledge in global health security and emerging infectious diseases and are committed to strengthening health security capacity across the world. The Program Assistant will provide basic administrative support on a core project and/or technical operations (e.g., coordinating meetings, making travel arrangements, processing expense reports). They will support the planning and execution of project and technical initiatives. The position assists with the monitoring of progress towards attainment of objectives and deadlines, reporting results to appropriate staff. The incumbent will have the capability to communicate extensively and effectively with staff and colleagues.

Accountabilities:

Programmatic Support:

• Supports project managers to coordinate with internal units, such as finance, contracts, procurement, travel, etc., and assists program staff with requests from regional and country offices and other staff members.
• Maintains EIDHS unit SharePoint and project sites, Teams, Vine, and overall knowledge management.
• Provide administrative support including calendar management, scheduling, and managing expenses of EIDHS and project led events and meetings.
• Attend project meetings and prepares pre-meeting and post-meeting notes and memos.
• Plan for EIDHS and project-related meetings; booking conference rooms; ordering catering; preparing materials, etc.
• Support logistical arrangements for events, conferences, and workshops, including invitations, and procurement of materials, supplies, refreshments, etc.
• Taking meeting notes and maintain project files. Maintains filing system of sub-award documents.

Programmatic Administration:

• Support travel activities for staff and consultants including preparation of expense authorizations, obtaining client travel approval, working with Travel Department to obtain air tickets and advances, and supporting travel expense reporting when required.
• Assist in the collection of information for use in reports and formats report drafts.
• Maintain distribution list for project reports.
• Send reminders to keep team on track with reporting deadlines.
• Supports program/project teams administratively and technically to provide high quality deliverables to clients.
• Supports the documentation and shares project accomplishments, challenges, and lessons learned among internal and external partners.
• Serve as a backup to others at same level.
• Set up document management site (file share sites).
• Maintain, copy, and coordinate storage and archiving of files.

Technical Requirements:

• Assist in technical data collection, review and basic analysis.
• Provides basic technical support in the development and dissemination of tools, materials, reports, papers, and intervention for projects.
• Under supervision conducts searches of published literature, mobile software sites, blogs, on evolving issues.
• Provides technical administrative support to workplan preparation and finalization.

Operational Support:

• Set-up technology for meetings.
• Troubleshoots equipment issues.
• Keep and update list of contacts.

Finance Support:

• Supports payment processing: receive invoices in financial system of record, compile payment packages, obtain approvals and submit for processing.
• Consultant support: compile consultant agreement packages, obtain approvals, and upload in financial system of record.
• May contribute to the development of budget inputs for project budgeting process.
• May help track down cost information (other direct costs (ODCs), hotel costs, etc.).
• Business Development and Proposal Management Support:
• Contract deliverables support and tracking: as needed, support with reviewing/uploading project reports and deliverables to the Development Experience Clearinghouse and to the internal Knowledge Exchange.
• Support business development efforts including assisting with proposal recruitment, document formatting, organizational chart formatting, and performing desk research, as needed.

Competencies:

There are 31 FHI360 development competencies. The focus for this particular job will be:

• Project Management (Planning and Time Management) – accurately scopes out length and difficulty of tasks (sets objectives/goals/measures). Breaks down work into steps, schedules, task/people assignments. Marshal’s people, time, and resource efficiently. Arranges information in a useful manner and orchestrates multiple activities at once.
• Problem Solving – analyzes problems, seeks input from others and considers a variety of solutions. Chooses most efficient and effective solutions with attention to the impact that solution has on other projects and tasks.
• Technical Skills and Learning – lets go of outdated processes and procedures, seeks out resources to enhance technical skills, and readily learns new industry processes, systems and products.
• Employees are expected to possess or have high potential for development of these three fundamental competencies.

Applied Knowledge & Skills:

• Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
• Must be able to read, write and speak fluent English, fluent in host country language as appropriate.
• Basic knowledge of concepts, practices and procedures with project design.
• Strong oral and written communication skills.
• Demonstrated proficiency with Microsoft Office suite software.
• Ability to problem solve and recommend corrective action as needed.
• Strong organizational and attention to detail needed to adhere to project deadlines.
• Effective communications in information shared by ensuring attention is paid to the specific components (i.e., formatting) of the communication, successful delivery and accountability for specific components (i.e., keeping timelines updated).

Problem Solving & Impact:

• Works on problems that are limited in scope.
• Problems are routine in nature and are standard procedures and policies.
• Works independently and within a team on special non-recurring and ongoing projects.
• Exercises judgment within defined practices and policies to perform duties.
• Decisions made generally affect own job or specific functional area.

Supervision Given/Received:

• Has no supervisory responsibility.
• Uses independent judgment to determine workflow and priorities.
• Receives instructions on new assignments.
• Typically reports to a Manager.

Education:

• Associate Degree or its International Equivalent in Civil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology and Youth or a Related Field.

Experience:

• Typically requires 0 – 2 years of relevant administrative experience supporting projects and/or a technical practice area.
• Prior experience in a non-governmental organization (NGO) preferred.
• Prior experience using Microsoft Office Suite preferred.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%

The expected hiring salary range for this role is listed below. FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

Hiring Salary Range: $38,000 – $55,000

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

FHI 360 staff working in the United States are required to be fully vaccinated for COVID-19, regardless of the type of project or client they serve, or of their employment status (full/part-time, remote, telework, or in-office), unless an accommodation applies. FHI 360 complies with federal, state, and local laws with regard to accommodations related to this policy. Full vaccination is currently defined as two weeks after the second dose in a two-dose series, such as the Pfizer-BioNTech or Moderna vaccine, or two weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine. Booster doses are not required at this time.

About Us

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of iniduals, communities and countries to succeed.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

Executive Assistant to Vice President

Full time

job requisition id

23WD67727

Position Overview

Do you want the opportunity to be part of a startup-like environment and have a big impact on a brand-new product? Are you looking to be at the forefront of innovative new technology that will ultimately help people imagine, design, and make a better world? If so, come join the Autodesk Tandem team! Our mission is to create Digital Twin technology and solutions that will transform how buildings are designed, built, and operated.

We are searching for an Executive Assistant to work with the Autodesk Tandem leadership team. You will provide administrative support to the Vice President and General Manager of Autodesk Tandem as well as the leadership staff by performing a wide range of tasks using your experience to proactively address potential problems and ensure an efficiently functioning team.

Reports to Vice President & General Manager of Autodesk Tandem

Location, Candidate can be located anywhere in U.S., remote role

Responsibilities

• Manages and maintains leadership team calendars
• Schedules, plans, and coordinates events and meetings onsite and virtually, including research and preparation of meeting materials as well as booking offsite meeting venues, events and meals
• Proactively prepare agendas and meeting materials, record meeting minutes, and coordinate all meeting logistics, including working with the Autodesk special events team as needed. Ensure meeting attendees have appropriate information including directions and maps. May track action items and communicate status
• Makes business travel arrangements and manages and communicates travel itineraries. May manage travel accounts including mileage cards. Works closely with Corporate Travel to schedule and change itineraries. May research and obtain travel visas. In some cases, may also travel with the executive to events where on the ground support is required
• May maintain email aliases, distribution lists and shared directories, including maintaining permissions. Manages information by organizing and tracking on Airtable to synthesize and generate reports
• Tracks executive expenses and generates expense reports. Approves purchases on behalf of the executive, if appropriate. May serve as point person for OPEX spend tracking. May coordinate budget submissions and reconciliations as necessary
• Tracks incoming product briefing requests working with sales and/or the customer to coordinate and schedule the briefings with members of the Tandem team
• May be responsible for maintaining and updating Wiki and SharePoint sites, including building or redesigning pages
• Maintains confidential and sensitive material related to employees and company operations
• Develops and maintains positive working relationships with staff, internal departments and outside parties, including high-level contacts of a sensitive nature. Manages information flow within and outside of ision or business unit
• Proactively escalates issues that may need the executive or staff members’ immediate attention

Minimum Qualifications

• 5+ years of experience in an administrative role, preferably at an Executive level
• Ability to work in a fast-paced work environment that requires strong multitasking skills, time management, and self-starter mentality
• Willing to adapt to rapidly changing environment and new processes and responsibilities
• Proven ability to work under pressure, communicate effectively, and meet deadlines
• Proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint, Confluence Wiki, and Airtable
• Excellent oral and written English communication skills
• Team player who is results-oriented with strong interpersonal skills
• Ability travel to events or internal meetings, locally and internationally as needed

The Ideal Candidate

• You have a lot of initiative and are a self-starter. You enjoy working on complex assignments with a team or by yourself to get things done
• You enjoy working with other peopleYou believe that a high functioning team is critical to success. You enjoy reaching out and building productive working relationships with people across all levels and take a customer service orientation when supporting the team
• You are a successful multi-taskerYou know how to prioritize multiple projects and responsibilities at a single time and ensure things are done on time and within budget
• You are extremely organized and a strong communicatorYou can maintain large amounts of information in an organized way and ensure clear and regular communication with stakeholders

At Autodesk, we’re building a erse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.

Salary is one part of Autodesk’s competitive package. For U.S.-based roles, we expect a starting base salary between $72,800 and $117,700. Offers are based on the candidate’s experience and geographic location, and may exceed this range. In addition to base salaries, we also have a significant emphasis on annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.